FOR HR USE ONLY

CAT Code CAT18492

Position Number POSITION DESCRIPTION Primary

Function

POSITION DETAILS: POSITION TITLE Foundation Manager

SCHOOL / DEPARTMENT Sydney Peace Foundation (SPF)

FACULTY / PSU / PORTFOLIO Faculty of Arts & Social Sciences

CLASSIFICATION LEVEL HEO 7

CLASSIFICATION DATE 29 May 2018

PRIMARY FUNCTION INCLUDING UNIT CONTEXT: The position supports the translation of the Foundation’s strategic objectives into operational plans and actions for the development and growth of the Foundation. The role will also be required to: manage the office, staff and accounts of the Sydney Peace Foundation (SPF); to establish and strengthen relationships with internal and external stakeholders, partners and sponsors; to plan and manage the annual Sydney Peace Prize (SPP) program including nominations and Jury process, and a high profile campaign that involves public events, media, and community engagement; and to develop and coordinate philanthropic giving, supporter giving and other fundraising initiatives, in association with the SPF Executive Council as well as the University’s Advancement Services and Development Office.

As a leadership role of the Sydney Peace Foundation this position involves delivering the Sydney Peace Prize program in addition to building strategic fundraising partnerships with philanthropists and foundations, building strategic relationships with civil society leaders, and engaging the Council to drive the Foundations growth.

UNIVERSITY & FACULTY / PSU / PORTFOLIO OVERVIEW: The Sydney Peace Foundation is a not-for-profit Foundation of the University of Sydney’s Faculty of Arts and Social Sciences. It is an alliance of media, corporate, academic and community interests.

The Sydney Peace Foundation showcases solutions that prove that peace with justice is possible, and inspires and empowers people from all walks of life to create that reality in their lives and communities.

The Foundation does this primarily by awarding the annual Sydney Peace Prize, Australia’s international prize for peace, as well as other public activities and contributions to public dialogue and debate. The Sydney Peace Prize is a tool to recognise and elevate the voices of some of the world’s most effective champions for peace and justice, influence public debate, inspire hope and connect the community with new thinking, and convene stakeholders and advocates across sectors.

Since 1998, the Sydney Peace Prize has been awarded to exceptional people both local and international including Archbishop Desmond Tutu, Muhammad Yunus, Mary Robinson, Arundhati Roy, Hanan Ashrawi, Patrick Dodson, Vandana Shiva, Noam Chomsky and Julian Burnside AO QC, Naomi Klein, the Black Lives Matter Global Network. The 2018 Sydney Peace Prize will be awarded to Professor Joseph Stiglitz.

The Foundation Manager (FM) reports to the Head, Strategic Partnerships & Engagement in the Faculty Office and has dotted line reporting to the Chair of the Sydney Peace Foundation, which is a volunteer position not filled by a University staff member and who heads up the Foundation’s Executive Council. The FM receives support from the Foundation’s Communications and Events Officer (0.6 FTE).

Until the Head, Strategic Partnerships & Engagement is appointed, the Faculty General Manager of the Faculty of Arts and Social Sciences is the supervisor of the FM in the University of Sydney structure, and is responsible for performance management and the development of the post-holder.

KEY ACTIVITIES AND ACCOUNTABILITIES: (Up to 10 key accountabilities in order of most to least important) The following activities and accountabilities are designed to deliver outcomes aligned with the University’s strategic goals. In the course of delivering outcomes, the incumbent is expected to honour and adhere to the University’s policies, codes and guidelines including the University’s Code of Conduct while consistently demonstrating the University’s culture and values.

FREQUENCY 1. Provides operational and administrative management for the Foundation and in particular the annual Sydney Peace Prize program:

• Manages operating activity for the Foundation and Sydney Peace Prize (SPP) program including effective planning, delegating, coordinating, staffing, organising, and decision making to ensure financial and operational objectives and goals are reached. • Establishes, organises and manages an impactful campaign of major public events and community engagement • Identifies campaign priorities and arrange and manage strategic media, publicity and communications accordingly Ongoing • Scopes and establishes partnerships and acquires sponsors to increase impact, reach and sustainability of the SPP campaign • Manages the public call for nominations, as well as the convening and deliberations of the Sydney Peace Prize Jury • Ensures the SPP campaign is delivered within budget and oversee accounts • Liaises with the SPP recipient • Organises logistics and travel arrangements for the SPP and other events

2. Supports the translation and implementation of relevant parts of the overarching Foundation’s strategy and business plans.

• Provides strategic support and sound advice to the Chair and Foundation’s Executive Council, consulting on strategic priorities for the Foundation. • In collaboration with the SPF Chair and Executive Council, develop and implement annual and multi-year strategies and plans for the Foundation, including expanding its portfolio of public programs, diversifying revenue streams and establishing and strengthening community partnerships and stakeholder relations. • Supports the ongoing translation and implementation of the Foundation’s strategic plan, monitoring and reporting its progress to the Faculty & Executive Council; identifying and making recommendations to address the Foundation’s implementation challenges. Ongoing • Provides operational advice to the Chair and Executive Council, consulting on strategic priorities to ensure that the Foundation’s priorities and work plans reflect these. • Works with the Executive Council and Chair to disseminate communication of Faculty’s and Centre’s strategic initiatives into sound operationally aligned plans for the Department. • Prepares and presents discussion papers on a broad range of issues for the Foundation’s Executive Council’s review, inclusive of appropriate and relevant analysis, business strategy and final recommendations • Provides regular statistical and business reports on activities, and quantitative results of key projects, to enable benchmarking, to ensure that the Foundation is meeting its performance targets, highlighting gaps and identifying corrective strategies where needed.

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3. Manages and coordinates the Foundation’s fundraising activities, including supporter giving, philanthropic gifts and grants

• Build and maintain strategic relationships with civil society leaders, a pool of existing donors, and supporting the Executive Council with donor cultivation and stewardship • Build strategic fundraising partnerships with philanthropists and foundations to ensure the ongoing viability of the Foundation. • In collaboration with the Communications and Events Officer, co-ordinates annual appeals in association with the University’s Advancement Services and Development Office Ongoing • In collaboration with the Communications and Events Officer, acquires and stewards event sponsors • In collaboration with the Communications and Events Officer, administers and reports on the Foundation’s City of Sydney Community Grant, and explores funding through other grants, foundations, etc • In collaboration with the Communications and Events Officer, manages fundraising initiatives at events, including silent auctions, event donations and book sales

4. Builds relationships and manages communications with key stakeholders within SPF, across the University and externally

• Develops and maintains collaborative relationships with professional and academic staff in the Faculty and across the University; • Promotes, engages and generates enthusiasm and support for the Sydney Peace Prize and other SPF activities; develops and implements communication plans to promote the Sydney Peace Foundation within the University and externally. Ongoing • Creates and builds rapport with diverse external stakeholders (such as the City of Sydney, NGOs, community groups, government, industry) to generate awareness and support for the Sydney Peace Prize and identify opportunities for impactful collaborative partnerships ensuring the growth of the Foundation. • Manage excellent donor/sponsor engagement to execute strategic fundraising and partnership initiatives.

5. Oversees the Foundation’s financial affairs to ensure accuracy and transparency

• In collaboration with the Chair, sets and monitors annual budgets, targets and the allocation of resources across projects • Manages income, cost and expenditure for SPF, ensuring financial plans are in place, and As required revenue and expenditure meet agreed targets and quarterly budget • In collaboration with the Communications and Events Officer, liaises with Faculty finance team to manage the SPF’s day-to-day income and expenses

6. Provides effective leadership, guidance and support to SPF staff, volunteers and interns

• Works in partnership with, and provides leadership and support to the Communications and Events Officer, the Chair and members of the Executive Council • Ensures effective collaboration takes place between SPF staff and other groups within the University. Ongoing • Supports the performance and development of administrative staff including feedback, coaching and support for individual performance, career and talent development, to build a cohesive, effective and high performing team • In collaboration with the Communications and Events Officer, recruits, trains and supervises long- term interns and event volunteers.

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7. Maintains governance and control and key compliance requirements for the Foundation

• Provides sound advice to staff, volunteers and interns around governance, management and decision making processes of the Foundation. • Ensures the Foundation complies with Faculty’s requirements including the Faculty’s management procedures, annual reporting and regular reviews. As required • Works with the Chair and Line Manager to ensure that effective and required governance procedures are in place, budget planning and management occurs and that the Foundation operates under a financially sustainable model. • Works with the Chair and Line Manager to ensure that effective and required governance procedures are in place for the management of the City of Sydney grant.

8. Manages risk and workplace health and safety for the Foundation

• Coordinates the identification and management of risks that threaten the efficient and effective execution of the Foundation’s business plans, or the delivery of core services within the Foundation, and the structured and coordinated approach to mitigating the potential risks eventuating. • Ensures that a safe working environment is in place for all staff, volunteers and interns and As required continuously monitors and evaluates risks and opportunities for improvement, in line with University policy, NSW Health policy and legislative / regulatory requirements and in collaboration with HR’s WHS Unit as required. • Ensures compliance with University of Sydney and NSW Health WHS Management System, including WHS Policies and Procedures throughout program implementation.

9. Undertakes ad-hoc projects and other activities.

• Performs work activities relevant to the role’s key accountabilities as approved by the Line As required Manager and commensurate to the role’s classification level.

MANAGEMENT DATA REPORTS TO: Chair of Foundation & Head, Strategic Partnerships & Role to which this position reports Engagement, Faculty Office 2 UP REPORT: Faculty General Manager DIRECT REPORTS: 1 x HEO 5 Communication & Events Officer plus volunteers number of direct reports to this position, their classification and and interns number of incumbents INDIRECT REPORTS:

number of reports via subordinates to this position OPERATING BUDGET (Excludes Salaries) TBD

KEY INTERNAL RELATIONSHIPS – across/within the University MAIN CONTACTS PURPOSE (3 in order of most to least frequent) Servicing the Council and its meetings including receiving agenda items, sending out minutes and agenda and making necessary arrangements, in Chair and Executive Council of the SPF consultation with the Chair of the SPF and/or individual Executive Council members, for the planning and execution of events and functins as decided by the Executive Council. To coordinate and manage the day-to-day running of the Foundation, the Manager Strategic Partnerships & Engagement planning and execution of its key functions and events. Faculty General Manager To provide updates as required.

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KEY EXTERNAL RELATIONSHIPS – outside of the University MAIN CONTACTS PURPOSE (3 in order of most to least frequent) Management of grant conditions and invoicing and coordination of City of Sydney (SPF’s Partner) arrangements for the use of City of Sydney venues which is also part of the grant. Corporate Sponsors Relationship management

DECISION MAKING AND DELEGATIONS OF AUTHORITY The job-holder will work under broad direction with some degree of autonomy and will determine how their key accountabilities are to be carried out to achieve the Foundation’sgoals. They have discretion to plan their work on a daily, weekly and often monthly basis, to ensure that their key accountabilities are met and work goals are achieved. They will resolve often complex matters related to their key accountabilities, and collaborate with other staff members on complex issues that might have some relevance to their key accountabilities. They will be responsible for several definable work goals, develop and implement programs related to their key accountabilities, may have staffing responsibilities, and need to elicit the assistance of others to achieve work goals. They will likely be the point of contact for escalated issues related to their key accountabilities, and more junior staff may look to them for guidance and support in achieving their work goals. As an experienced professional, the job-holder will provide sound advice and recommendations, exercise independent judgement and apply extensive professional know-how to achieve their work goals. The job holder will work under guidance of the Chair and with a small team of staff, interns and volunteers as well as stakeholders in the University environment and wider community to meet program objectives.

QUALIFICATIONS AND/OR CERTIFICATIONS Tertiary qualifications in business administration and relevant work experience in areas such as, campaigning, advocacy, public engagement, public policy, government administration, higher education, project management and managing complex projects.

EXPERIENCE AND SKILLS CRITERIA (Select up to 8 in order of most to least important) Demonstrated ability to translate strategic plans into local operational practices that enhance the Foundation’s administrative function. Commitment and passion for peace with justice, human rights and nonviolence with an appreciation of complex, political issues Experience in planning and delivering effective and impactful public engagement programs including online communications, strategic media management and successful large-scale events Demonstrated experience project managing multiple projects, or leading large complex projects.

High levels of attention to detail, excellent planning, analysis and communication skills, and the ability to work according to strict deadlines and manage various demands. Demonstrated ability to work both independently and as part of a team, taking initiative and exercising sound judgement in resolving matters that may arise as part of normal daily work. Experience in influencing, negotiating and working collaboratively with a group of diverse stakeholders and partners across public, private and/or community sectors Financial management experience and literacy, experience managing budgets and controlling income and expenditure for a project. Demonstrated experience in the supervision, training, mentoring and performance management of staff; and experience managing and resolving a diverse range of HR issues.

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ORGANISATIONAL CHART

Head Strategic Partnerships & Foundation Chair Engagement

Foundation Manager

Communication & Volunteers Interns Events Officer

AUTHORISATION Confirmation that this is a true reflection of the accountabilities of this role. Position Title: Faculty General Manager AUTHORISED DELEGATE Name: Leah Hill

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