Member Manual
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Jack and Jill of America, Incorporated Since 1938 Jack and Jill of America, Incorporated Member Manual 2018 Edition Jack and Jill of America, Incorporated 1930 17th Street NW Member Manual Washington, DC 20009 www.jackandjillinc.org 2018 Edition Jack and Jill of America, Incorporated Founded in 1938 Member Manual First Printing 1960 First Revision 1968 Second Revision 1968 Headquarters Third Revision 1979 1930 17th Street NW Fourth Revision 1990 Washington, DC 20009 Fifth Revision 1996 Sixth Revision 2000 P: (202)667-7010 Seventh Revision 2007 Eighth Revision 2008 F: (202)667-6133 Ninth Revision 2009 Tenth Revision 2012 www.jackandjillinc.org Eleventh Revision 2014 Twelfth Revision 2018 MEMBER MANUAL Jack and Jill of America, Incorporated TABLE OF CONTENTS I. INTRODUCTION National Executive Board 2016-2018 5 Acknowledgements 5 Preface 6 Objectives and Aims 7 Pledge 7 Motto 7 Colors 7 Flower 7 Emblem 7 Hymn 8 Prayer 9 Children’s Prayer 10 Tax Exempt Status 11 II. NATIONAL History 13 Early Development 13 National Organization 13 Conventions 14 Pertinent Facts 46 National Publications 49 Dates to Remember 51 National Committees 53 Chapters & Dates of Entry 60 National Conventions 66 National Officers 67 Framework for the Associates Group 75 Framework for the Fathers’ Auxiliary 76 Public Relations Overview 78 National Headquarters 78 III. FOUNDATION History 81 Incorporation and Purpose 81 Philanthropic Focus Areas Structure of the Board 84 Grant Programs Officers 92 IV. REGIONAL Regional History 99 Central Region 100 Eastern Region 102 Far West Region 105 Mid-Atlantic Region 108 Mid-Western Region 110 South Central Region 112 Southeastern Region 114 Mothers Regional Conferences and Regional Officers 118 Regional Maps 130 V. TEEN CONCEPT Teen Regional History 138 Teen Regional Conference Purpose and Organization 139 Duties and Responsibilities of the Regional Director 142 Teen Regional Conferences 144 VI. PROGRAMMING Introduction 158 Programming Best Practices 158 Community Service 161 Other Special Programs 161 Chapter Programming Handbooks 162 Medical Information and Liability Forms 162 Special Topics 163 Example: Grade Group Program Activities 166 Example: Chapter Guide to Planning 173 Example: Activity Host Planning Timeline/Checklist 177 VII. CHAPTER NEW MEMBER INTAKE PROCEDURES 180 VIII. FIVE STAR CHAPTER EXCELLENCE Introduction 201 Membership Module 202 Programming Module 206 Chapter Operations Module 209 Financial Management Module 214 Community Service and Philanthropy Module 218 IX. CHAPTER ESTABLISHMENT GUIDE Procedures and Guidelines 224 Interest Group Overview 226 Provisional Group Overview 227 Provisional Chapter Overview 233 Duties and Responsibilities of National Vice President 234 X. PROTOCOL & PROCEDURES Key Protocol Procedures 239 Dais Diagrams 254 How to Conduct a Meeting 259 Parliamentary Procedure – Most Frequently Asked Questions 264 Newsletters 267 National Policies and Procedures 267 Sample Resolutions (Deceased Members, Family Members) 269 XI. CEREMONIES Formal Opening National Convention 272 Formal Opening Ceremony National Convention 276 Devotional Service 279 Formal Opening Regional Conference 280 Formal Opening Regional Teen Conference 284 Installation of National Officers 288 Installation of Regional Officers 293 Installation of Regional Teen Officers 297 Installation of Chapter Officers 301 Installation of Chapter Teen Officers 308 Installation of New Chapters 311 Initiation Ceremony for New Members 324 Initiation Ceremony for New Member Fathers 328 Installation Ceremony for Associate Groups and Officers 330 Honorary Membership Ceremony 333 Memorial Service for Departed Mother 337 Memorial Service for Departed Father 340 Memorial Service for Departed National Officer 344 Memorial Service for Departed Child 349 Memorial Service for Carole Robertson 352 Rededication Ceremony 354 Bridging Over Ceremony for Graduating Mothers 358 Litany to Jack and Jill of America, Incorporated 359 Songs, Poems 362 XII. OFFICER TRANSITIONS Officer Transitions 370 Items for the Newly Elected Officer 371 Officer Transition Checklist 372 THE 2016-2018 NATIONAL EXECUTIVE BOARD Joli Cooper-Nelson, National President, Southeastern Region Danielle Brown National Vice President, Eastern Region Vara Allen-Jones National Program Director, Far West Region Michelle Gentry Anderson National Recording Secretary, Central Region Paula McCann Harris National Corresponding Secretary, South Central Region Pamela D. Taylor National Treasurer, Mid-Atlantic Region Tanya Hand National Editor, Mid-Western Region Dyonicia Brown Executive Director, Jack and Jill of America, Incorporated ACKNOWLEDGEMENTS Sincere appreciation is extended to the 2016-2018 National Executive Board, 2015-2017 and 2017-2019 Regional Directors and Past National and Regional Officers for their many contributions over the years. Special thanks to Jack and Jill of America, Incorporated Executive Director, Dy Brown and Special Projects Manager, Kristjen Renard for their assistance in updating the Member Manual. 5 INTRODUCTION PREFACE The purpose of the Jack and Jill of America, Incorporated Member Manual has not changed since its first printing in 1960. The Member Manual is a resource tool designed to provide the members, old and new alike, with an official document that provides a historical perspective and guidance for chapter leaders and the general membership. Although not a governing document, the Member Manual has evolved over the decades to better meet the needs of the members, to include insights on our organization’s history, programming, membership intake, chapter establishment, protocol and ceremonies. The Member Manual should serve the membership in the following ways: • To provide guidance and direction to chapter, regional and national leaders of the organization; • To give the history and achievements of Jack and Jill of America, Inc. through 2018; • To describe the infrastructure of the organization to promotes stability and consistency throughout the regions and chapters; • To provide both leadership and members an effective resource tool related to the operational procedures of the national organization; • To serve as a guide in assisting chapters in planning, evaluating, and reassessing the program needs of children/teens, chapter members and the respective communities they serve; • To present suggested experiences that may be modified or adapted to encourage meaningful and purposeful activities for our children and for children within the communities that we serve; • To perpetuate the traditions in Jack and Jill of America, Inc. by providing ceremonies and rituals to be observed on special formal occasions. It is the responsibility of the National Vice President to review and revise the content of the Jack and Jill of America, Inc. Member Manual when directed by the National Executive Board. The Member Manual has been updated to the best of our knowledge. Danielle Brown 2016-2018 National Vice President 6 INTRODUCTION JACK AND JILL OBJECTIVES AND AIMS The objectives of this nonprofit organization are: • To create a medium of contact for children which will stimulate growth and development. • To provide for children a constructive educational, cultural, civic, health, recreational and social program. The aims of the national organization are: • To aid mothers in learning more about their children by careful study. • To seek for all children the same advantages which we desire for our own. • To support all National legislation aimed at bettering the conditions of all children. JACK AND JILL NATIONAL PLEDGE “To support the aims of the National Organization” JACK AND JILL NATIONAL MOTTO “Let’s work, let’s play, let’s live together.” JACK AND JILL NATIONAL COLORS Pink and Blue JACK AND JILL NATIONAL FLOWER Pink Sweetheart Rose JACK AND JILL NATIONAL EMBLEM (Designed by Edward S. Richards, 1962 Father, Chattanooga (TN) Chapter) 7 INTRODUCTION JACK AND JILL HYMN Samuel J. Brown, III Father, Philadelphia (PA) Chapter—12/15/87 8 INTRODUCTION JACK AND JILL PRAYER Our Father, make us better parents. Teach us to understand our children, to listen patiently to what they have to say and to answer all their questions kindly. Keep us from interrupting them, talking back to them and contradicting them. Make us as courteous to them as we would have them be to us. Give us the courage to confess our sins against our children and to ask of them forgiveness when we know that we have done them wrong. May we not vainly hurt the feelings of our children. Forbid that we should laugh at their mistakes or resort to shame and ridicule as punishment. Let us not tempt our children to lie or steal. So guide us hour by hour that we may demonstrate by all we say and do that honesty produces happiness. Reduce, we pray, the meanness in us. May we cease to nag; and when we are out of sorts, help us, O Lord, to hold our tongues. Blind us to the little errors of our children and help us to see the good things they do. Give us a ready word for honest praise. Help us to grow up with our children, to treat them as those of their own age; but let us not expect of them the judgments and convictions of adults. Allow us not to rob them of the opportunity to wait upon themselves, to think, to choose and make decisions. Forbid that we should ever punish them for our selfish gain. May we grant them all their wishes that are reasonable and have the courage always to withhold a privilege that we know will do them harm. Make us so fair and just, so considerate and companionable to our children that they will have genuine esteem for us. Fit us to be loved and imitated by our children. With these gifts, Dear God, give us calm and poise and self-control. Amen 9 INTRODUCTION JACK AND JILL CHILDREN’S PRAYER © 2000 Karen M. Clark Dear heavenly Father, Bless us and keep us safe in your love. Teach us the ways of good behavior So that we are precious in your sight. Nurture our souls with merriment So that we can enjoy the fruits of our childhood. Help us to remember our heritage And the African tales of strength and stature. Guide us in the ways of respect for our ancestors For their hardships have brought us a long way.