Extreme archiving powers the digital enterprise Achieve maximum value from data and content by freeing it from application silos

Workers, Data Lawyers, IT pros Productive suppliers, scientists auditors, rethinking their customers and decision regulators application data use by makers portfolio everyone G H I J according to roles Easy data access Business eDiscovery, Legacy Active applications from inside intelligence, regulatory applications A or outside of big data access, you’d like to of all kinds applications analytics audit trails demolish

Compute layer

Application-siloed working storage

Omnivorous ingestion with metadata Backup/disaster F Immediate, recovery ETL tools: in context, ETL tools: A backup is not an archive. Active application compliant Legacy application Backup tools work only for optimization data access retirement disaster recovery, as data is in proprietary, non-compliant, Extract, transform, load Data preservation with hard-to-search formats, tied original application to changeable applications. context intact Same for everything else: B immutable preservation, data consolidation, app retirement, eDiscovery, etc.

The archiving platform is the true heart of the digital enterprise, C ensuring that both active and historical data is extracted from applications, Archiving platform compliantly preserved, then made quickly and easily accessible

D Compliant archive data pool Defensible deletion Defensible Compliant data set E K

Unstructured data lake

ABCs of extreme archiving

A Application silos can be broken C Choose an open, compliant G Get at your data quickly and easily archiving platform To achieve IT efficiency and reduce costs, Properly archived data—locally or in the maintain a consolidated, accessible archive even Extreme archiving frees your data from the silos cloud—is easier to access and view than it was for active application content. of its source applications and enables digital in the source application or file system. Plus, But how do you archive different data and transformation throughout the organization— data viewers are subject to consistent security content types? With the right archiving software so it’s crucial that you don’t tie yourself to a and compliance controls. platform, you can use any of the below options point solution for, say, document storage. Workers, partners, suppliers, and customers can to archive any active application and Use an open archiving platform that can handle see their historical data transformed into usable, decommission any legacy application: any application, any kind of ETL tool, and any immutable formats not dependent on the kind of data structure. Data should be stored original applications. Archived statements and in XML to make sure it’s future-proofed and correspondence can easily be presented in Table archiving Data record always accessible. archiving PDF format. A good archive platform provides search times of about two seconds for tens of billions of data H Help your execs and data scientists find objects, across multiple data sets. That includes that big data archived email, documents, video, voice recordings, images, XML data, print streams, When all information is in one place, in and all other kinds of structured and consistent formats, and in the original unstructured information. context, your data scientists will find big data projects, processing, analysis, and integration D Data should live free but safe more possible. Business information for decision making won’t In the archived data pool, information lives free depend on detailed knowledge of individual Data application Structured from application silos, but is fully controlled by applications, finding content on backup tapes, decommissioning data records the archiving platform to impose compliance or using an obsolete electronic records with security, data immutability, retention management system. The right BI tools combine policies, defensible deletion, and all compliant archived data with the even bigger regulatory requirements. picture available in unregulated cloud File archiving Compound business The right archiving platform reduces IT repositories or your own data lake. record archiving complexity and costs, improves data accessibility, and optimizes overall infrastructure. I Information faster and cheaper A compliant archive data pool requires no for legalities backup, because it can store data immutably in a safe off-site location—saving you costs. Extreme archiving consolidates all information in context, making is easy and inexpensive for E Empty your data trash whenever possible auditors and regulators to track data across applications. Delete old data after proper retention times Your legal and regulatory teams will spend have expired. Only a modern archiving millions less on eDiscovery—and won’t be platform can automatically impose compliant surprised by old data hiding in backup tapes. retention policies according to regional and Unstructured Compound local regulations. content records J Just get rid of those old applications! F Forget about using backup as archive IT Managers have strong incentives to decommission legacy applications, modernize Even pros confuse the relationship between an their application portfolio, and manage data and Note: With active archiving, you may use all of archive and backup. Together, backup and content in a single compliant archive platform. the options except table archiving. Consider archiving are best practices for ensuring But in the majority of new enterprise application data record, file, and compound archiving when information security and compliance, but the implementations, IT keeps old applications information aggregation, document storage, toolset is completely different, and each focuses running just to access the historical data. transformation, and reuse are key. on very different business needs. Instead, consider archiving old data with an Backup: Periodic copies of all application data B Break silos with ETL tools application retirement ETL tool—preserving at a point in time are stored for disaster the context of the data, and making it accessible A variety of extract, transform, load (ETL) tools recovery (DR). to everyone. are available as the interface between working Archive: Data is actively stored in a meaningful, applications and the archiving platform. structured, immutable, and accessible way with K Keep data compliantly lake-accessible Clever ETL software like Print Stream Archiving retention and security policies for each object. can pull customer correspondence, statements, Old data is deleted. A data lake is not a secure or structured archive. reports, etc. through your application’s print Backup is not a viable archive solution because: How do you ensure your active and historical function and store them the same way your data is compliantly and meaningfully exposed to • Multiple backups of each application are held, customers received them. Other ETL tools can wider use? making it impossible to define which copy of quickly transform your existing structured or the data is the formal record for a legal A good archiving platform has a friendly but unstructured content into standardized formats, discovery or audit. secure relationship with tools like Hadoop, such as PDFs. allowing you detailed, single-dashboard control • To access data, the backup must be restored These are not data dumps. Good ETL over how and when information is allowed to to the application. This process is time applications preserve all original context and swim more freely. consuming and costly, plus it’s likely a backup metadata from the application, and often taken three or four years earlier will fail to transform information before loading. restore to an application that’s been updated or retired.

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