r ------\ The Society of American Archivists ; January 1987

Conference Marks Important Step Nominating Committee in Archival Education Selects Candidates Approximately 35 participants representing different areas of the archival community will gather in Savannah, Georgia, SAA’s Nominating Committee has selected the following candidates for office: from February 12-14, 1987, to attend a three-day Education Conference sponsored by SAA. The purpose of the conference will be to help reach a VICE PRESIDENT (becomes President in fall of 1988) consensus concerning continuing education priorities, and to formulate strategies for providing educational opportu­ Frank B. Evans, National Archives nities. Participants will base much of their work on Larry J. Hackman, New York State Archives findings from the recently completed SAA survey of edu­ cational needs as they learn more about what archivists COUNCIL (3-year terms) perceive as their most pressing needs, and the best ways to meet those needs. Lewis J. Bellardo, Jr. Georgia Historical Society Among those attending the Savannah conference will be Maygene Daniels, National Gallery of Art archival educators and recent graduates from education pro­ Max J. Evans, Utah State Historical Society grams, representatives from several regional archival asso­ Charles H. Lesser, South Carolina Department of ciations, members of the SAA Education Advisory Commit­ Archives and History Archie Motley, Chicago Historical Society tee, SAA task force and selected committee representatives, as well as SAA officers and staff members. Mary Jo Pugh, Consultant Fred Stielow (University of Maryland) is now analyzing returns from the survey, which was sent to a random sample NOMINATING COMMITTEE (1-year terms) of 250 SAA members; a selected group of archival educators, managers, and resource allocators; and a sample of members James E. Fogerty, Minnesota Historical Society of 35 regional archival associations. The survey requested H.T. Holmes, Mississippi Department of Archives (Continued on page 3) and History Kathleen Marquis, Massachusetts Institute of Technology SAA Announces New Sister M. Felicitas Powers, Archdiocese of Baltimore Education Officer Carol A. Rudisell, Stanford University Sharron Uhler, Hallmark Cards SAA is happy to announce that Tim Ericson has joined the Society as its new education officer. In this capacity, Ericson will develop and administer SAA’s archival educa­ Three new Council members and three Nominating tion initiative. His first major task will be to coordinate Committee members will be elected from the groups the educational conference scheduled for mid-February listed above. Candidates for Council and the Nomi­ in Savannah, Georgia (see article above). nating Committee will not be paired on the ballot. Ericson brings to his new post a wealth of experience Additional nominees may be placed on the ballot by a in archival education. Most recently, he conceived and petition signed by 50 members of the Society. Anyone developed the Fall 1986 Midwest Archives Conference planning to initiate a petition should contact the SAA office by February 1, 1987, in order to assure all program, featuring nine grant-funded workshops. Ericson comes to SAA from the State Historical Society of Wis­ candidates of equivalent exposure on the printed ballot. The deadline for receipt of petitions in the executive consin, where he was Map Curator. Prior to that position, he served as Project Archivist in the State Historical director’s office is February 20, 1987. Ballots will Society’s 20-month cooperative collection development be mailed in March. If you have not received your project. In addition, he was University Archivist at the ballot by April 17, you should contact the SAA office. University of Wisconsin-River Falls for ten years, the last Nominating Committee members for 1987 were four of which he also served as Director of the Area Mary Lynn Ritzenthaler, chair, Francis X. Blouin, Jr., Research Center. Susan Davis, David Klaassen, and Trudy Peterson. (Continued on page 3) From the Executive Director’s Desk SAA Announces Council will hold its winter meeting Education. Nearly every profes­ respond to the need for education. January 30 to February 1, in Wash­ sional association I am aware of is The annual meeting, SAA’s publica­ ington, D.C. involved in expanding and coordina­ tions, and various special workshops go far to satisfy the desire for edu­ ting continuing education opportuni­ Deanna Schmidt joined the SAA cation. The Society’s existing NEH- ties for its members, and SAA is no staff in November as Program Assis­ funded projects in conservation and exception. Since there are several tant to Lisa Weber and Tim Ericson. automation both include expanded new developments to report in this She comes to SAA from the Minnea- educational opportunities for archi­ area, I’d like to take a moment to polis/St. Paul area, where she was vists. The new emphasis on coordi­ put that topic into perspective. most recently the Continuing Profes­ nating and strengthening continuing The Society has two grants, the sional Education Coordinator for the education opportunities is thus an first from NHPRC and a matching Minnesota Society of Certified Public grant from the Mellon Foundation, extension of what SAA is already Accountants. to help it establish a permanent doing. But the educational initia­ education office, examine existing tive is also important because it The National Historical Publications continuing education opportunities represents an effort to bring all of and Records Commission has awarded for archivists, coordinate these these endeavors into a single, coor­ the Society a grant of $32,631 in opportunities where possible, dinated program that will serve not support of the second year of SAA’s strengthen the curricula and teach­ only large numbers of the Society’s Archival Education Project. ing materials that are available, and members but all archivists. The offer new specialized and advanced challenge will be to devise the best Council recently approved the estab­ courses. kind of responses to the needs that One reason professionals' create exist. lishment of an Archival History and join an association is education: The appointment of Timothy L. Roundtable. Persons interested in the need to enhance their knowledge Ericson to be the new Education the roundtable, and in receiving a roundtable newsletter, should write and skills. Today, with the archival Officer (see story in this newsletter) field undergoing such rapid and pro­ underscores the commitment that the or call Michele F. Pacifico, National found change, continuing education Council and I have to this project. Archives and Records Administration, becomes ever more important if indi­ Tim brings to this new assignment NAAP-Room 404, Washington, D.C. vidual archivists are to retain and his long involvement in archival edu­ 20408, (202) 523-3214. increase their professional under­ cation programs, a sound approach to standing and skills. So although what SAA can and should do, some Update No. 1 to MARC for Archives education may be important for every intriguing ideas, and strong leader­ and Manuscripts: The AMC Format association, it seems particularly so ship abilities. is now available from SAA. This for one that is as much on the front Tim’s first major task will be to update incorporates AMC Format lines of change as SAA is. coordinate the SAA educational con­ changes published in Update Nos. Furthermore, since there is no ference to be held in Savannah in 11 and 12 of MARC Formats for single, obvious career path for mid-February (see the related story Bibliographic Data. The cost of archivists, and since many people in this issue). One of the objec­ the update is $2 to members and $3 bring to the field the need to grasp tives of this conference is to work (Continued on next page) modern archival techniques, SAA can toward a consensus about what SAA make a major — and unique — contri­ must do in the area of professional bution to the profession. Working continuing education — and how to through SAA, archivists can help to begin. This conference will be build common understandings and informed by a recently completed 8ÄJ Staff provide some common training experi­ survey of archivists’ educational Donn C. Neal Executive Director ences. They can enable those without needs, a survey that invited the Membership Assistant opinions and suggestions of 600 Bernice E. Brack the requisite training and skills to Bill Burck Managing Editor acquire them. They can share new individual archivists — SAA mem­ Sylvia Burck System Administrator ways of comprehending the profession bers and non-members alike. Al Correa Publications Assistant Tim Ericson Education Officer with colleagues. And, because archi­ As the next year or so unfolds, we Patricia Palmer Program Coordinator vists have a responsibility to care expect that the Society will make Toni Pedroza Administrative Aide about the standards of the profes­ some major progress in the area of Deanna Schmidt Program Assistant education. This is certainly the goal Troy Sturdivant Publications Assistant sion, SAA members can utilize con­ Lisa Weber Program Officer tinuing education to strengthen and of those members who have been Julia M. Young Editor, The American underscore the importance of those leading this effort, and the pieces Archivist standards, and perhaps even to estab­ are now in place to get going. As lish them. always, your comments and sugges­ The Society of American Archivists Because the Society exists to tions on how SAA can do a better 600 S. Federal, Suite 504, Chicago, Illinois 60605 serve its members, it must therefore job of serving you are welcome. (312) 92241140

2 January 1987 SAA Newsletter S AA Announces CG AP Makes No Small Plans (Continued from previous page) The Committee on Goals and Priori­ planning groups. Areas that could to nonmembers. Those purchasing ties (CGAP) met in Cambridge, be covered include archives man­ the AMC Format manual will auto­ Massachusetts, on October 17 and agement training, automated records, matically receive the update. 18, 1986 to continue pursuing its institutional evaluation, and edu­ charge of promoting planning for cating records creators on the value The Society’s Editorial and Pub­ the archival profession. A full of archival programs. lications Management Boards have agenda occupied chair John Fleckner CGAP received a report from its decided to undertake a revision of and members Eva Moseley, James planning group on the national con­ the Archives & Manuscripts Manual O’Toole, Charles Palm, Anne Van gress on historical records. The Series I. The five manuals to be Camp, and William Wallach. SAA detailed report proposes establishing revised are: Appraisal & Accession­ executive director Donn Neal also a foundation to increase public ing, Arrangement & Description, attended and participated in the awareness of the importance of Reference & Access, Security, and discussions. archives, promoting the passage of Surveys. CGAP reviewed its activities at appropriate laws, and raising and Those interested in revising a the SAA annual meeting in Chicago, distributing money for archival manual should prepare and submit a where members spoke to Society conservation projects. The national one- to two-page proposal, noting the sections, committees, task forces, congress, timed to coincide with the areas where revisions are called for. and roundtables on means of imple­ Constitutional bicentennial, would be Please submit one copy of your menting the priorities outlined in the kick-off for this foundation. proposal to Donn Neal at the SAA Planning for the Archival Profession. Finally, CGAP discussed the pro­ office, and submit a second copy to As recommended by CGAP, a num­ gram for next year’s meeting in New the Society’s Editorial Board Direc­ ber of SAA subgroups are developing York and scheduled its next meeting tor, Edmund Berkeley, Jr., at 2403 case studies, preparing brochures, in February. Bennington Road, Charlottesville, and organizing program sessions. Virginia, 22901. The deadline Discussion also centered on the for submissions is April 1, 1987. formation of specific project-oriented

Keep your New Year’s Resolution! Conference Marks Important Step Attend the 51st Annual Meeting in New York from August 31 through in Archival Education September 6, 1987. (Continued from page 1) roles that SAA, regional associations, information from participants con­ and allied professions may play in cerning their education background providing educational opportunities. SAA Announces New and present educational needs, and Recommendations from each of the asked how they would best be able discussion groups will be reported Education Officer to take advantage of continuing edu­ during a follow-up session. (Continued from page 1) cation opportunities. Stielow will SAA executive director Donn Neal Ericson holds a B.A. and M.A. report his findings on the first full will conclude the formal proceedings from the University of Wisconsin day of the conference. by addressing the issue of coopera­ at River Falls, where his studies The information from the survey tion, suggesting several ways that focused on American History, Edu­ will also form the nucleus of two institutions and organizations may cation, and the German language. core presentations. The first, by work together to provide the best Professionally, Ericson has been Mary Jo Pugh (archival consultant) possible continuing education pro­ active in more than a dozen national, will address priorities for new gram for archivists. Neal will also regional, and local organizations. courses of instruction that should be discuss the role SAA can play in He was a working group member of offered. Terry Eastland (University coordinating the development of a the Society’s Goals and Priorities of British Columbia) will suggest continuing education program for Task Force, and has published many educational materials that need to be archivists. articles and reviews in SAA publi­ developed to support the continuing The Savannah conference should cations and elsewhere. His member­ education initiative. give direction and momentum to ship in the Midwest Archives The presentations by Stielow, SAA’s educational initiative, pro­ Conference has included seats on Pugh, and Eastland will become the viding valuable information and Council, the Education Committee, basis for subsequent small-group dis­ insights about how members of the and several Program Committees. cussions in which conference partici­ archival community can work to­ The Society looks forward to the pants will consider such issues as gether to develop a continuing many benefits Ericson’s imaginative immediate priorities, appropriate edu­ education program that will meet leadership will have for archival cational forums (such as workshops the needs of its individual members. education. We are happy to have and seminars), how best to use proven (Contributed by Tim Ericson) him aboard. teaching techniques, and the various SAA Newsletter January 1987 3 Questionnaire Guides SAA Awards Competition Announced 1987 Program Committee The Society of American Archivists Canada for training, was first Shortly after the annual meeting in announces competition for Society presented in 1979. Information on ( Chicago, 200 questionnaires were awards to be presented at the 1987 eligibilty and application rules is sent to attendees asking for their annual meeting in New York City, available from Maygene Daniels, reactions to the meeting. The 40% September 2-6. The awards will chair of the International Archival response rate provided useful guid­ recognize accomplishments for the Affairs Committee, Gallery Archives ance to the 1987 Program Committee, 1986 calendar year. Winners of (GA), National Gallery of Art, which met in early November to de­ each award will be selected by sub­ Washington, D.C. 20565. velop next year’s program. The committees of the Awards Commit­ questionnaire yielded the following tee, chaired by Virginia Purdy The Waldo Gifford Leland Prize, results: (National Archives and Records first awarded in 1959, is a cash The average number of meetings Administration). Individual and award funded by income from the respondents had attended was slightly institutional members of SAA are Waldo Gifford Leland Prize Fund. more than five. Program activities welcome to nominate themselves or The prize is awarded to the author that drew the most compliments were, others for awards. of an outstanding contribution in in the following order, regular pro­ The Society’s awards policy is the field of archival history, the­ gram sessions, limited enrollment described in the American Archivist ory, or practice. Periodicals are sessions, work in progress, and pos­ 39: 415-420. All nominations not eligible. ter sessions. should be sent to Virginia Purdy, Given 15 items that might influ­ 509 S. Irving St., Arlington, VA The C.F.W. Coker Prize for finding ence their decision to attend, the 22204 by June 1, 1987. aids was established by SAA Council respondents identified the following in 1983. The prize recognizes works as carrying the greatest weight: The Distinguished Service Award or activities of exceptional merit 1) personal and professional contacts; was established by three fellows of that advance the practice of archival 2) number and variety of program the Society: Leon deValinger, Jr., description. More details on this sessions; 3) committee/task force/ Mary Givens Bryan, and Dolores prize are published in the March section meetings; and 4) invitation Renze. The award, a trophy, is 1984 SAA Newsletter. Nominations to be on the program. presented annually to an archival should be submitted to the chair of By a 5-3 margin, respondents op­ institution or organization that has the Awards Committee. posed scheduling substantially fewer made an exemplary contribution to program activities during the annual the profession. Nomination forms meeting. By nearly the same margin, for the award are available from they opposed elimination of optional Virginia Purdy. Colonial Dames program activities over the noon hour. Scholarship Available Over 90% opposed elimination of The Sister M. Claude Lane Award planned evening activities. was established in 1974 by the A scholarship to the National Ar­ Typical of responses was one Society of Southwest Archivists in chives’ Modern Archives Institute, respondent’s remark: "Those who memory of Sister M. Claude Lane. to be held June 8-19, 1987, is want free time can always skip a The cash award is funded by SSA available from SAA. The award is session. Having something struc­ and presented to an individual who funded by the Colonial Dames of tured during all the times is great has made significant contributions in America, Chapter III. To be eligible, for those that are just making the field of religious archives. an applicant must be an employee of contacts and don’t always have an archival institution or agency someone to accompany them." The Philip M. Hamer and Elizabeth with a fair percentage of its hold­ Guided by these sentiments, by Hamer Kegan Award, first given ings in a period predating 1825; have the advice and experience of previ­ in 1973, was established with an been employed less than two years as t ous program committees, and by the initial gift from Elizabeth Hamer an archivist or archives trainee; and quality of session proposals, the Kegan. The award recognizes high actually be working with archives or 1987 Program Committee has identi­ quality work in documentary publica­ manuscripts regardless of title. fied approximately 90 sessions for tion by an associate or assistant Resumes, accompanied by two let­ the New York meeting. These activ­ editor on a publication project spon­ ters of recommendation from persons ities do not include pre-conference sored or endorsed by the National who have a definite knowledge of the workshops, section and committee Historical Publication and Records applicant’s qualifications, should be meetings, or evening activities being Commission. submitted to Roy H. Tryon, Delaware developed by the Host Committee. State Archives, Hall of Records, Most program participants have been Dover, Delaware 19901 (302) 736- confirmed by committee members, The Oliver Wendell Holmes Award, 5318, by April 1, 1987. putting SAA on track for one of established to facilitate the supple­ the best programs ever in the Big mentary travel of foreign archivists Apple. already in the United States or

4 January 1987 SAA Newsletter Committee Drafts Cooperative Preservation Programs Group Education Guidelines Meets in Washington, D.C. The SAA Committee on Education On December 4-5, 1986, represen­ support and awareness of preser­ and Professional Development tatives of fourteen non-profit, coop­ vation; (CEPD) has drafted a new set of erative preservation programs met at 4) continuing the exchange of guidelines for graduate archival the Library of Congress for a con­ information among the group and education. The new-guidelines, ference of the Cooperative Preser­ contacting others that share similar intending to replace existing guide­ vation Programs Group. The purpose goals. lines written in 1977, are at once a of the conference was to promote The conference also included a reflection of the profession’s con­ communication among cooperative workshop entitled "Managing the tinuing growth and maturation and programs, to share resources among Learning Process," in which parti­ an acknowledgment of the need for regions, and to serve as a forum for cipants examined the traditional for­ improved education offerings if national planning. mats for teaching preservation/con- that growth is to continue. This year’s conference renewed servation workshops and explored In 1977 very few graduate archi­ the Group’s commitment to coordi­ alternatives that might communicate val education programs included nated planning of preservation pro­ the material more effectively. more than a single course and an grams nationwide. Participants The participants represented coop­ accompanying practicum. Now the addressed ways of influencing legis­ erative programs that typically pro­ de facto norm appears to be three lators and developing grass roots vide education programs, information, courses. The revised guidelines support for preservation. Strategies and consultation; some also offer recognize this degree of progress for the coming year include the fol­ laboratory conservation and preser­ and aim to encourage further lowing: vation microfilming. Donn Neal and improvement. 1) advocating support for the Patricia Palmer represented SAA’s A summary version of the guide­ development of a national preserva­ Archival Conservation Program at lines will appear in the March SAA tion program; the conference. Newsletter with an invitation to 2) assisting organizations in The Library of Congress National comment on the substance of the writing grant proposals that would Preservation Program Office serves guidelines prior to formal action by be acceptable to NEH; as the locus for this group and will Council, and to suggest means of em­ 3) writing articles to be pub­ organize next year’s program, to ploying these voluntary measures to lished in popular magazines and take place around December 1. maximum effectiveness. Questions newspapers to create a base of [Reported by Patricia Palmer.] about the guidelines can be directed to the CEPD chair, David Klaassen, What Have Your Archives Been Social Welfare History Archives, 101 Walter Library, University of Minne­ Up To Lately? sota, Minneapolis, MN 55455. We would like to start up a column Archives helped officials formulate called "Your Archives at Work," but plans to cope with the 1980 eruption we can’t do it without your help. of Mt. St. Helens. Those records The column will relate anecdotes explained how damage was kept to a about how archives have helped solve minimum when a severe windstorm Wanted problems, clear up mysteries, or... struck in 1962, information that SAA is running low on the sample well, just what have they been doing? proved invaluable when the volcano brochures it includes in its Creating That’s just it, you see. Unless you blew its top. A Brochure PAK. If your repository will sit down, put pen to paper.and These are the sort of instances can spare 100 or so of its brochures, tell us, then we’ll never be able to we’re looking for. Of course, they we would be very grateful to make get this column off of the ground and will be related in greater detail once them a part of this popular PAK. into the Newsletter. the column gets started. But first What exactly do we want? Okay, it has to get started; so please, let take Elias Bistany, for instance. us know what YOUR archives have Correction: In the last issue of the Elias was 92 years old, but because been up to. T Newsletter, Twentieth-Century Press, he couldn’t prove he was a natur­ We’re not the only ones, however, which is accepting manuscripts for alized citizen, he couldn’t get the who are looking for archives anec­ its "American Archives Series," was federal assistance that would pay for dotes. David Carmichael, Westches­ incorrectly listed as Twentieth- his nursing care. The Westchester ter County Archivist, would also like Champion Press in its address. The County Archives came to the rescue, to hear about them. He can be con­ correct address is Twentieth-Century documenting that he had indeed been tacted at Westchester County Clerk, > Press, 44 N. Market St., Frederick, naturalized with his family in 1901, Records Center and Archives, 2199 MD 21701. and thereby assuring him of the Saw Mill River Road, Elmsford, NY nursing care he needed. 10523, (914) 285-4955. Or then there is the case of how records in the Weyerhauser Company

SAA Newsletter January 1987 5 NHPRC Funds National Policy Statement on Our Convention Documentary Heritage At its fall meeting, the National DRAFT STATEMENT Historical Publications and Records Commission unanimously endorsed a Whereas, our nation has been built upon laws and actions that are documented "National Policy Statement on Our in our historical records, and Documentary Heritage" drafted by an ad hoc group of archivists, records Whereas, our development as a free people is inextricably linked to our access managers, and historians that met in to and use of this documentary heritage, and Annapolis last September. In addition, the Commission called Whereas, it is our duty, as it was the duty of those who preceded us, to protect for a convention of professional and pass on this heritage to our descendants, association delegates to formulate an action plan and propose legislation Now, therefore, we declare that it is our national policy to preserve for public use that would create a National Trust the nation’s historical records and to guarantee that the heritage embodied for Our Documentary Heritage. The in those records shall be available for future generations. Commission recommended a grant of $25,000 to fund the convention, which is slated for March 21, in Resolutions of the Annapolis Committee Philadelphia. A convention planning group chose John Fleckner and Raymond Smock Resolved: The Annapolis Committee calls for the creation of an independent as its co-chairs at a meeting last non-profit entity, to be known as the National Trust for Our Documentary month. In addition, Smock and Heritage, as a major initiative of the United States Constitution Bicentennial, to meet the goals of the National Policy Statement on Our Richard Baker were asked to draft National Heritage. legislation, and individual task forces were charged with preparing brief studies on: Resolved: The Annapolis Committee acknowledges and endorses' the following M 1) Parallels to the National Trust historical records program elements: ^ concept; 2) The relationship between the 1 through 10, as reflected in "Toward a National Historical Records National Trust and NHPRC; Program," contained in Annotation (April 1986), plus 3) The relationship to the U.S. Bicentennial Commission; 11. Promotion of documentary editions 4) Prospects for raising private funds; 12. Wider use of primary historical documents in education at all levels. 5) How the plan can be enhanced by Resolved: That the Annapolis Committee recognizes the critical need of the a federalist approach, i.e., active National Archives and Records Administration for a new building to house involvement of the states. In order to spur lively discus­ the records of the government, including the Declaration of Independence sion of the convention’s issues, the and the Constitution of the United States. The Committee believes the time planning group has adopted a strategy has come to construct a new National Archives building in Washington, of circulating key documents to the D.C. as a bicentennial legacy and in recognition of this nation’s commitment participant organizations for comment to preserve the historical memory of this great nation for the inspiration well in advance of the convention. and enlightenment of future generations of Americans. The Annapolis Committee’s work focuses on two concepts — a national Resolved: That the Annapolis Committee strongly recommends that the Congress national policy statement on histor­ of the United States reauthorize the grants program of the National Histor­ ical records, and the creation of a ical Publications and Records Commission at an annual appropriations level of not less than $10 million to carry on this important work of federally chartered private trust or supporting records preservation programs and documentary publications. endowment which would receive and expend federal and private funds to preserve and publish public records. Resolved: That the Annapolis Committee endorses the call of the Society of See the box accompanying this American Archivists for a "National Congress on Historical Records" to article for the full texts of the promote a better understanding of the critical problem of records preser- m Annapolis Committee’s draft state­ vation in the United States. ment and resolutions.

6 January 1987 SAA Newsletter SAA Fire Sale No, there wasn’t a fire, but you can still reap the benefits of our fire sale. SAA has accumulated a sizeable stack of damaged books, most with only minor cosmetic defects. And if you’re willing to accept the discounted looks, then we’re willing to accept a discounted price. Through February 28, 1987, SAA members may purchase the following damaged RAIGE books for one-half the member’s price:

An Ounce of Prevention; 1 copy; $7. Planning for the Archival Profession; 7 copies; $2.50. Native American Archives: An Intro.; 2 copies; $2.50. Religious Archives: An Intro.; 14 copies; $2.50. Museum Archives: An Intro.; 5 copies; $2.50. Business Archives: An Intro.; 12 copies; $2.50. work everywhere A & M: Appraisal & Accessioning; 21 copies; $2. A & M: Arrangement & Description; 13 copies; $2. A & M: Reference & Access; 15 copies; $2. A & M: Security; 12 copies; $2. A & M: Surveys; 32 copies; $2. A & M: Exhibits; 5 copies; $3. A & M: Intro, to Automated Access; 34 copies; $3. A & M: Maps and Architectural Drawings; 4 copies; $3. A & M: Public Programs; 3 copies; $3. A & M: Reprography; 6 copies; $3. A & M: Admin, of Photo. Collections; 19 copies; $7.50. A & M: Conservation; 9 copies; $5.50. A & M: Machine-Readable Records; 3 copies; $3.50. A & M: Law; 4 copies; $4.50. Automation for Archivists & Records Man.; 1 copy; $10. Appraising the Records of Modern Science & Tech­ nology; 5 copies; $3.50. A Modern Archives Reader; 3 copies (paper); $6. College & University Archives: Selected Readings; 7 copies; $4.50. College & University Archives Guidelines; 2 copies; $1. Management of Archives & Manuscripts Collections for Librarians; 35 copies; $3. Selected by successful companies and institu­ Access to Papers of Recent Public Figures; tions for over 20 years. 8 copies; $1.50. They say: “Economy is definitely a factor” Basic Archival Workshop Exercises; 6 copies; $4.50. Inventories and Registers; 1 copy; $2.50. Paige Files are unique. Records Retention and Disposition Schedules; The only storage/transfer file boxes protected 4 copies; $2.50. by existing patents! AVAILABLE ACID FREE. The WPA Historical Records Survey; 4 copies; $2.50. Only Paige Files are manufactured and shipped Basic Glossary for Archivists; 1 copy; $1. direct from 6 factories: Los Angeles, Chicago, Information Management, Machine-Readable Records, and Dallas, Kansas City, New York and Newark. Admin.: An Annotated Bibliography; 10 copies; $4. A Selective Bibliography on the Conservation of Research Paige Files are made of ICC-tested 200# corru­ Library Materials; 1 copy; $4.25. gated fiberboard for last-forever strength. Religious Archives in the U.S.: A Bibliography; Write or call for Case Histories, brochures and 9 copies; $2. prices. Tel: (212) 679-6626 Modern Archives & Manuscripts: A Select Bibli­ ography; 9 copies; $4.50. Writings on Archives, Historical Manuscripts, and Current Records: 1979-1982; 6 copies; $1. Developing a Brochure; 1 copy; $5. Starting an Archives; 1 copy; $6.50. Finding an Archival Position; 1 copy; $5. The Paige Company The Lone Arranger; 1 copy; $4.50. 275 Madison Avenue, New York, NY 10016

SAA Newsletter January 1987 7 Archivists’ Resource Allocators: The Next Step How do resource allocators perceive and characterize archivists? In order to find out, SAA contracted with Social Research, Inc. to conduct a qualitative study. In December 1984, after interviewing 44 people who control and/or influence the funding of archival operations, SRI published its findings. Officially entitled The Image of Archivists: Resource Allocators’ Percep- { tions. these findings have become known around the profession as "the Levy Report." The Task Force on Archives and Society conducted an analysis of the Levy Report. What follows is a condensation of the eight-page paper that presents that analysis. Those interested in receiving a full-length version of the paper may request one from SAA’s Chicago office. A copy is now included with every purchase of the Levy Report.

Stereotypes: The Archival Person­ sheer acquisitiveness, territoriality, party that stands to benefit most ality and the Impotence of Virtue and dead accumulation." usually must work the hardest. This goes hand in hand with the Archivists need to identify re­ Archivists and their work are need for archivists to place them­ source allocators as a top-priority plagued by the stereotypes resource selves in the information mainstream. audience, and then they must initiate allocators have of them. Archivists Archivists must recognize, and convey direct contact with that audience in are viewed as quiet professionals; to resource allocators, that they terms it will respond to. For example, their archives are seen as collec­ don’t manage paper; they manage his­ when resource allocators become in­ tions of objects (documents, etc.) torical records that can prove very volved in archival activities that rather than as sources of information; useful to current decision making. benefit the institution, they gain a and archival services are thought to But how do archivists achieve these better understanding of the archival be of value only to a small group of goals? How do they they capture the role. so-called "serious" users. resources needed for increased But archivists must also develop Resource allocators’ misunder­ growth, responsiblity, and visibility? such abilities as documenting the standing of the archival profession First, by believing they deserve it. need and appropriateness of requests, bodes ill for archival outreach pro­ Then, by fighting fire with fire — eliciting the aid of allies, knowing grams. After all, resource allocators by using management techniques to how to sell, and knowing how and would rather devote time, money, and acquire status and influence within when to communicate achievement. effort to "real" problems, problems their parent organizations. Curatorial services must be combined they can understand. Strangely enough, with educational and informational archivists contribute to this problem Advantages: Sustaining the outreach services into an "archival by docilely letting the chips fall Competitive Edge product." • < where they may. Clearly, archivists must take an Resource allocators aren’t the only Outreach Programs: Building aggressive role in properly educating ones, however, with resources. Ar­ Support resource allocators about archives and chivists have the reputation for con­ their utility. They must demand the veying truth, accuracy, objectivity, Although resource allocators are of resources that will make those ar­ and discipline. They have the ability two minds regarding the wisdom of chives more vital. to analyze problems, develop hypothe­ expanding archival use, the brunt of ses, and draw conclusions. Moreover, the evidence suggests that archivists Self-Assesment: Who Do We Want they have access to a wealth of infor­ would be well served by outreach To Be? mation about the parent organization, activities. The crucial point is to especially about where the power in it involve resource allocators in these To help clear up their cloudy pro­ lies. By harnessing these assets, ar­ activities -- to find out what they fessional identity, archivists must chivists should be able to make con­ want, who they want, and go after it. reevaluate the balance struck between vincing arguments about how they Outreach activities ought to focus archival science and archival service. and their archives can be utilized more on current, applied use than on Archivists can never forsake their more effectively by the institution. scholarship as such. Archivists can collections, but the profession must But archivists won’t harness their acquire clout by making information | sanction attitudes that relate archival assets until they change their attitude. they manage useful to others. Above work to the expectations of others; it Resource allocators respect and like all, outreach programs will help ar­ must assess archival value in terms of archivists for their curatorial abil­ chivists improve the accuracy and f service. ity, service, and passivity — in short, usefulness of their image. Archivists must dispel the notion for being quiet, pleasant, and that archives serve only a privileged powerless. Professional Development: few "serious researchers." In Levy’s Changing Archival Behavior words, "Making archives a more Communications Obstacles: common and accessible concept, and Informing Resource Allocators The profession needs an extensive doing more to open them to use and professional development program • < visiting, should diminish the various Successful communication is the aimed at changing archival behavior. elements of dustiness and mustiness, result of hard work. Moreover, the Current training and experience tends (Continued on next page)

8 January 1987 SAA Newsletter Archivists’Resource Allocators: The Next Step (Continued from previous page) changes in behavior that benefit the to corroborate resource allocators’ Hale Award Winner profession. perceptions of archival skills as SAA must provide the leadership to is Announced curatorial, emphasizing scholarship, improve the status and understanding historical background, technical Linda Rohr of Boston is the 1986 of archives. In Elsie Freeman’s tasks, attention to detail, ability to winner of the Hale Award. Rohr is cogent words, this is a case where work in solitude, and the like. With­ using the $200 award to help com­ authoritarianism, gently applied, is out sacrificing these, the profession plete her survey of zoo archives. far more important than consensus. must encourage the development of The Hale Award is given annually Change is at the root of improving managing, decision-making, and by the New England Archivists to our fortunes. representational skills among those promote the professional develop­ who desire them. ment of archivists in the New Eng­ Such a program needs to possess Copies of the Levy Report are avail­ land region. continuity, thematic unity. It should able from the Society of American be reinforced through a public infor­ Archivists at the price of $6 to mem­ mation program housed in the central bers and $9 to nonmembers. office, as well as through appropriate publications.

Measuring Progress Transitions.. .Transitions.. .Transitions.. .Trans Mildred O’Connell will be leaving her position as Field Service Director to Measuring progress is an impor­ become Assistant Development Officer at the Boston Public Library.... David tant though difficult task. One way is Horn has left the Faxon Company for a position at the Boston Edison Company to track increases in budgets, sala­ in records management, with some archival responsibilities....Glen McAninch ries, equipment, staff, or facilities, has become Network Development Coordinator for the Kentucky Department for and to determine the archivist’s role Libraries and Archives.... Faye Phillips has been named Head of the Louisiana in these improvements. Another way and Lower Mississippi Valley Collections in the LSU Libraries at Louisiana is through a follow-up to the Levy State University.... Lofton Wilson, currently working on a temporary project in study in five or ten years. Ultimately, the Harvard University Archives, has accepted the post of Project Librarian for however, progress must be measured Preservation in the University Library.... William Saffady has left his assis­ against objectives which are set forth tant professorship at Vanderbilt University to become Associate Professor at the in a written plan. School of Information Science and Policy at SUNY-Albany.... Max J. Evans, Director of State History in Utah, has assumed the additional responsibility of Conclusion Interim Director of the Division of Archives and Record Services__Dr. Nasser Sharif has been named Dean Emeritus and Distinguished Professor of Library The history of the women’s move­ and Information Science at Pratt Institute.... J. Todd Ellison has accepted the ment in this country provides instruc­ NHPRC-funded position as Project Archivist for the William Pitts Collection at tive parallels with the current status the Worcester County Library. of archives. For example, conscious­ ness-raising (that is, documenting the current situation through the Levy study) makes it clear that resource allocators hold an exploitative view of archives. Acknowledging this state of affairs is the first step in moving beyond it. Archivists can employ the principle of equal pay for equal work by comparing their activities favor­ ably with better-funded professionals in the information field. Assertive­ ness will serve archivists well by challenging others, thereby promoting mobility through the archival ranks and into management positions, where archivists can demonstrate their versatility and range of contribution. Networking will make clear that patterns of exploitation exist, provide success models to Copyright © Murdoch Magazines, A Division of News America encourage others, and reinforce Publishing, Incorporated. All Rights Reserved.

SAA Newsletter January 1987 9 MS Dept, of Archives and History, Sciences; Auburn University, Archivists’ P.O. Box 1151, Jackson, MS 39205. Montgomery, Alabama. Contact: ICDBHSS ’87 Coordinator, AUM May 6-8 Library Administration, Auburn Calendar Southeastern Archives and Records University at Montgomery, Mont­ Conference; Orlando, Florida. gomery, AL 36193-0401. February 20-21 Contact: Bureau of Archives and SAA MARC for Archives and Manu­ Records Management at (904) 487- July 10-11 scripts Workshop; Boston, Massa­ 2180 or (904) 487-2073. chusetts. Contact: Lisa Weber, SAA MARC for Archives & Manu­ scripts Workshop; Cincinnati, Ohio. Society of American Archivists, May 7-9 Contact: (see Feb. 20-21 entry). 600 S. Federal, Suite 504, Chicago, Midwest Archives Conference Spring IL 60605. Meeting; Chicago, Illinois. Contact: July 13-18 Maureen O’Brien Will, Chicago March 30-April 1 Basic Training Workshop for Slide Historical Society, Clark Street at Curators in Art and Architecture; Software/Computer/Database Confer­ North Avenue, Chicago, IL 60614, Austin, Texas. Contact: Mr. Jack ence and Exposition for Librarians (312) 642-4600. Brannon, Fine Arts Continuing Edu­ and Information Managers; Arlington, cation, The University of Texas at Virginia. Contact: SCIL ’87 Regis­ May 7-9 Austin, Fine Arts Building 2.4, tration, 11 Ferry Lane West, West- Mid-Atlantic Regional Archives Austin, TX 78712, (512) 471-8862. port, CT 06880, (203) 226-6967. Conference; Baltimore, Maryland. Contact: Jane Odom, Archives Center, July 21-25 April 4 National Museum of American His­ Microcomputer Applications in Visual Long Island Archives Conference tory, Washington, DC 20560, (202) Resource Collections Workshop; Spring Meeting; Oyster Bay, New 357-3270; or Elizabeth Schaaf, Austin, Texas. Contact: (same as July York. Contact: Rev. Harry Culkin Archives of the Peabody Institute, 13-18 entry). (718) 631- 4600. 1 E. Mt. Vernon PI., Baltimore, MD April 20-24 21202, (301) 659-8157. Beyond the Basics: Managing a Small May 17-20 Archival Repository; a workshop American Society for Information Grants Awarded sponsored by Archivists of Religious Science Mid-Year Meeting, Cincin­ Institutions: Garrison, New York. The Conservation Center for Art nati, Ohio. Contact: George L. Contact: Brother Dennis Sennett, and Historic Artifacts has received Abbott, 1987 Mid-Year Meeting, Graymoor, Garrison, NY 10524, an Andrew W. Mellon Foundation Program Co-Chairman, 311 (914) 424-3671. award of $174,000 to support a Stonecrest Drive, Syracuse, NY program of conservation outreach 13214. April 21-25 projects. The Australian Society of Archivists’ May 19-20 6th Biennial Conference; Perth, Aus­ MARC for Archives and Manuscripts The University of Michigan at Ann tralia. Contact: the Australian Society Workshop, New Orleans, Louisiana. Arbor will use its recent $20,951 of Archivists Inc., P.O. Box 327, Contact: (see Feb. 20-21 entry). NEH grant to improve access to a Claremont, Western Australia, 6010, collection of manuscripts and 09-427-3274. June 5-19 ephemeral literature produced by Preservation Management Workshop; 20th-century radical protest and April 22-23 Simmons College, Boston, Massachu­ reform movements. MARC for Archives and Manuscripts setts. Contact: NEDCC, 24 School Workshop; Salt Lake City, Utah. St., Andover, MA 01810, (617) The W.K. Kellog Foundation has Contact: (see Feb. 20-21 entry). 470-1010. given a four-year, $3.7 million April 22-25 June 11-14 grant to Syracuse University to Northwest Archives Spring Meeting; Society of California Archivists develop an electronic archive of books and other material on adult Spokane, Washington. Contact: the Spring Meeting; Monterey, California. and continuing education. At the Ridpath Hotel, (509) 335-6691. Contact: Helene Whitson, 1824 center of the system will be a Arch St., Berkeley, CA 94709. April 23-24 $400,000 optical-digital disc sys Council of Intermountain Archivists June 15-26 tern with the capacity to store 65 Spring Meeting; Salt Lake City, Archives Institute; Emory University, million pages of text and photog­ Utah; Contact: Jeff Johnson (801) Atlanta, Georgia. Contact: Archives raphic material. 533-5250. Institute, Division of Library and Information Management, Emory The Massachusetts Historical Society April 26-28 Univ., Atlanta, GA 30322. will be able to enter descriptions Society of Alabama Archivists with of some 3,500 of its manuscript Society of Mississippi Archivists July 11-13 holdings into OCLC thanks to a Spring Meeting; Columbiana, Alaba­ International Conference on Data $100,000 grant from the William ma. Contact: Earl M. Mennen, Jr., Bases in the Humanities and Social and Flora Hewlett Foundation. 10 January 1987 SAA Newsletter The Strange and Convoluted History of the Nixon Materials: A Retrospective, Part I Twelve years ago last month Archivist’s boss, executes a deposi­ Houses of Congress, where they are Congress passed the Presidential tory agreement with Richard Nixon. subject to disapproval by either Recordings and Materials Preser­ Under the agreement, Nixon retains House within 90 legislative days. vation Act of 1974, which made for­ title to the Nixon Materials and is December 20, 1974 mer President Richard Nixon and his to spend three years (five years in Nixon files suit against the staffs records, files, and tape the case of original tape recordings) Administrator of General Services recordings ("the Nixon Materials") reviewing the materials on govern­ (Sampson), claiming that PRMPA is government property. The Act also ment property in California, during unconstitutional because it infringes provided for public access to those which time nothing may be removed upon executive branch powers; in­ materials, and many of us anxiously or destroyed. After this period, vades executive privilege; infringes awaited the information that would Nixon may withdraw any of the upon Nixon’s rights of privacy, free be revealed. materials or designate any tape speech, and free association; is an We’re still waiting. Mr. Nixon recording for destruction. The rest unconstitutional search and seizure; has fought relentlessly in the courts of the Nixon Materials will be and is an unconstitutional bill of to prevent public access to the donated to the United States with attainder (a legislative bill, pro­ documentary evidence of his admini­ appropriate public access restric­ hibited by the U.S. Constitution, stration’s abuse of power. Recently, tions. All tape recordings are to be which makes certain crimes punish­ his cause has been aided by the destroyed after 10 years. able by forfeiture of property and current administration’s Office of The signed agreement differs loss of all civil rights). Legal Counsel. The OLC’s inter­ dramatically from the original pretation of regulations governing version, which was drafted by Na­ Winter 1974-75 public access to the Nixon Materials tional Archives staff and based upon Sampson creates a task force to would give Nixon virtual carte sound archival principles. Sampson draft the regulations required by blanche in determining what would chooses not to consult with his PRMPA. Although knowledgable or wouldn’t be seen by the public. National Archives program officers archivists are not included in the Public interest groups have filed before signing the final version. original task force, they are sub­ suit challenging this interpretation. sequently added. December 19, 1974 But we’re getting ahead of our­ With lawsuits in opposition to the selves. That chapter will be covered March 1975 Nixon-Sampson agreement pending, Sampson takes custody and control in the next issue of the Newsletter. Congress enacts the Presidential Here, then, is Part I of The Strange of the Nixon Materials from the Recordings and Materials Preserva­ & Convoluted Case of the Nixon National Archives and delivers them tion Act of 1974. PRMPA grants Materials: A Retrospective. into the hands of a special personal possession and control of the Nixon representative in GSA’s newly formed Materials to the Administrator of August 9, 1974 Office of Presidential Materials. GSA, prohibits their destruction, President Nixon resigns. As he and directs the Administrator to March 19, 1975 bids his staff goodbye on the White GSA proposes regulations gov­ issue regulations governing custody House south lawn, the Archivist of erning public access to the Nixon of and public access to the mater­ the United States and 30 assistants Materials. The draft sent to Con­ ials. take control of the President and his gress for approval does not contain The Act stipulates several factors staffs records and files. an early Sampson proposal that would the Administrator must take into have taken the Nixon Materials account when drafting public access September 6, 1974 permanently out of National Archives regulations, including "the need to Attorney General Saxbe advises custody by creating a position entitled provide the public with the full President Ford that the documents, "Special Archivist of the United States truth, at the earliest reasonable files, and other materials accumu­ and made that post answerable only to date, of the abuses of governmental lated by former President Nixon and the Administrator of GSA. power popularly identified under the his staff are owned by Nixon but An article in the May 1975 SAA generic term ‘Watergate’"; and "the "peculiarly affected by a public Newsletter reports that GSA "plans to need to protect any party’s opportu­ interest" that could justify imposing process the most sensitive materials nity to assert any legally or consti­ "certain limitations directly related first. In that way, GSA estimates tutionally based right or privilege to the character of the documents as that, soon after the start of proces­ which would prevent or otherwise records of government activity." sing, some of the most well-known limit access to such recordings and Watergate materials can be made September 9, 1974 materials. " available; and that virtually all of The Administrator of the General PRMPA also requires that these the Watergate materials can be made Services Administration, Arthur regulations and any subsequent alter­ available to the public within three Sampson, who was at that time the ations to them be submitted to both (Continued on next page)

SAA Newsletter January 1987 11 The Nixon Materials intention to appeal the decision to bottom; the atmosphere in the various the Supreme Court. rooms is not well controlled as to (Continued from previous page) temperature and humidity; and tape January 18, 1976 recordings that have not been re­ years from the start of processing. An order issued by GSA Adminis­ The estimated cost of the three year in so long a period of time are trator Jack M. Eckerd to transfer the in danger of deterioration." project is $7 million." Office of Presidential Materials to September 11, 1975 the jurisdiction of the Archivist of March 4, 1976 The Senate passes a resolution the United States takes effect today. GSA Administrator Eckerd trans­ disapproving GSA’s proposed regula­ fers custody and control of the Nixon January 22, 1976 tions, citing four problem areas: Materials from the Office of Presi­ 7 A hearing of the Subcommittee on GSA’s proposal to give final admini­ dential Materials to the Archivist of Printing of the Committee on House the United States. strative judgment to the GSA admini­ Administration considers GSA’s strator over who should have access second set of access regulations. Mid-March 1976 to the Nixon Materials; GSA’s propo­ In response to a subcommittee Attorneys representing Richard sal to restrict access to any mater­ invitation to comment on the proposed Nixon file a motion in U.S. District ial which might "tend to embarass, regulations, SAA executive director Court asking that Eckerd be ordered damage, or harass living persons"; Ann Morgan Campbell and Mack to revoke the March 4 Nixon Mater­ a new definition of national security Thompson, executive director of ials transfer. Among other things, used in the regulations; and the the American History Association, the motion objects to putting the proposed policy that would allow express their continuing concern that Nixon Materials in the hands of researchers to duplicate papers in professional archival decisions be persons who are members of the the materials but would forbid made by those best qualified to do so. Society of American Archivists and duplication of the tapes. At the hearing, Eckerd attempts to the American Historical Association, Congressional commentary on the withdraw the proposed regulations for because of these two organizations’ matter makes clear that decisions review in light of the recent court demonstrated support for PRMPA, re- garding the retention of Nixon decision on the Nixon Materials. the law Nixon is contesting in the Materials and public access to them This effort is rejected, and the courts. The motion names James B. "should be made on a non-partisan hearings proceed to consider the merit Rhoads, Archivist of the United basis and should reflect the judgment of the regulations. Eckerd assures the States, his deputy, James E. O’Neill, of those trained in archival science." subcommittee that the transfer of the and Richard A. Jacobs of the Office of Presidential Libraries. < October 15, 1975 Nixon Materials from the Office of Intervenors to the suit argue Arthur Sampson steps down from Presidential Materials to the Archi­ that "it is not the United States his post as Administrator of GSA, vist of the United States is in effect. Archivist but the entire Federal making clear in his public statement February 23, 1976 Government that has a ‘conflict’ of that he does so involuntarily. On A GSA spokesman informs the interest with Mr. Nixon.... If every the same day, GSA submits its SAA Newsletter that an order dele­ member of the Society of American second set of access regulations gating the Archivist authority over to Congress. Archivists and the American Histori­ the Nixon Materials has not yet been cal Association...is an unfit custo­ January 7, 1976 signed, and that procedures designed dian, then there will be few, if any, A specially convened three-judge to implement the transfer have not unbiased persons (within Mr. Nixon’s district court panel rejects former been issued. definition of the term) who have the President Nixon’s claims that PRMPA March 1976 training, experience and profession­ is unconstitutional. The court alism to care for, classify, review The National Archives files an maintains that there is "adequate affidavit in U.S. District Court and administer the millions of docu­ justification for the congressional requesting that the bulk of the Nixon ments included in the presidential decision to entrust custody of the Materials, which have been stored materials." documents and the responsibility for since 1974 in the Executive Office March 25, 1976 their screening to GSA rather than Building, be transferred to a secure, Mr. Nixon. Chief Executives are not Nixon’s motion is denied. atmospherically controlled storage by nature professional archivists, area in the Washington National April 8, 1976 and they lack the expertise as to Records Center. The U.S. Senate disapproves the what materials may prove to be of The affidavit argues that storage second set of access regulations be­ historical value." in EOB was originally expected to be cause it is too restrictive on public The panel goes on to dismiss of short duration, but court orders access to the Nixon Materials. Nixon’s claims of invasion of pri­ and other proceedings have left them vacy by pointing out that the record sitting packed for shipping for over April 13, 1976 of archivists "for discretion in one and a half years. U.S. Archivist GSA submits a third set of access • < handling confidential material is James B. Rhoads states in the affi­ regulations to Congress. unblemished." davit, "The weight of boxes strapped Nixon’s lawyers state their on pallets crushes the boxes on the

12 January 1987 SAA Newsletter April 15, 1976 of the 1974 Presidential Recordings valid legislative veto should require The U.S. District Court for the and Materials Preservation Act. The action by both Houses of Congress, District of Columbia approves the Court finds that Nixon was a "legiti­ the Justice Department argues that National Archives’ request to trans­ mate class of one," subject to spe­ the access regulations — which were fer the bulk of the Nixon Materials cial treatment by Congress because subject to a one-house legislative to the Washington National Records of the possibility that his Presidential veto — have been adopted in an Center in Suitland, Maryland. materials might otherwise have been unconstitutional manner. destroyed. Historians seeking access to the September 14, 1976 The majority opinion stresses the Nixon Materials are dismayed that The House of Representatives singularity of the case, noting that the executive branch chose this case disapproves the third set of access it arose in "a context unique in the in which to advance its cause. regulations because it is too history of the Presidency." Justice restrictive on public access to the Blackmun writes in his concurring Summer 1978 Nixon Materials. opinion, "It is my hope and antici­ Richard A. Jacobs, acting director pation... that this act...will not of the Nixon Historical Materials November 1976 become the model for each President Project, enters into negotiations with The Supreme Court agrees to who leaves office at a time when his Nixon’s counsel, R. Stan Mortenson. review the circuit court decision on successor or the Congress is not of The negotiations center on three the constitutionality of PRMPA. his political persuasion." points: 1) the continued processing of the Nixon Materials, 2) an agree­ December 1976 In his dissenting opinion, however, ment on the access regulations under The U.S. Court of Appeals rules Justice Rehnquist contends that which Nixon Materials will be admin­ that tapes played for juries in the "today’s decision countenances the istered, and 3) the presentation of a Watergate trials are in the public power of any future Congress to seize plan to Congress for creating a Nixon domain and cannot be kept private. the official papers of an outgoing President as he leaves the inaugural library, to be administered by the January 1977 stand." Rehnquist considers it "ex­ National Archives at the University In a brief filed with the Supreme tremely naive...to suppose that each of Southern California. Court, Nixon continues to object to and every one of the archivists Summer and Fall 1978 archival processing of the Nixon [processing the Nixon Materials] Processing of the Nixon Watergate Materials: "One thing is clear: would remain completely silent with Materials continues, but funding archivists are not judges. No matter respect to those portions of the levels allow the project far less how ‘professional and discreet’ they presidential papers which are ex­ than the 103 staff members NARS may be, they cannot make the judicial tremely newsworthy." estimated would be needed to com­ evaluations that are essential to plete the job in three years. protect the Fourth Amendment. Nor, December 16, 1977 we submit, in view of their profes­ The fourth set of access regula­ October 15, 1978 sional bias for historical preserva­ tions go into effect. Congress completes approval of the tion can they dispassionately balance Presidential Records Act, which holds the harm to political association January 1978 that presidential records are the against the interest in ‘accurate Richard Nixon files suit property of the United States when history’ that would resolve the First challenging the validity of the they are created. The new law will Amendment issue." regulations. require all presidents who take April 20, 1977 January 16, 1978 office after January 20, 1981, to Richard Nixon’s challenge to The National Archives starts pro­ transfer their records to the Archi­ PRMPA is argued before the Su­ cessing the Nixon Materials, giving vist of the United States when their preme Court. Nixon’s contention priority, as directed by PRMPA, to tenure as president expires. For the that sorting and analysis of the the 700 cubic feet of Watergate first twelve years after leaving Nixon Materials by archivists is an special files and to the roughly 4,000 office a former president will enjoy unacceptable invasion of his personal hours of conversations recorded by the right to restrict access to cer­ privacy is questioned by Justice voice-activated tape-recorders in the tain of his presidential records. Byron R. White, who asks if archi­ White House, Executive Office After this period expires, however, vists aren’t indeed the appropriate Building, cabinet room, and Camp the Freedom of Information Act will neutral third parties to undertake David. govern access. the task of separating the materials The Act realizes a national April 1978 into public and private categories. legislative goal established by the The Justice Department files an Society of American Archivists in June 2, 1977 opinion in Nixon’s lawsuit against 1974. SAA played a continuing and GSA submits its fourth set of the access regulations. This unex­ important role in drafting the legis­ access regulations to Congress. pected unexpected move comes as a lation. result of the executive branch’s (Continued on next page) June 28, 1977 long-running objection to the one- The Supreme Court, on a vote of house legislative veto. Because the 7 to 2, upholds the constitutionality executive branch believes that a SAA Newsletter January 1987 13 January 1981 The court reasons that Nixon’s The Nixon Materials Archivist of the United States privilege claim "is not a fixed and (Continued from previous page) Robert M. Warner appears before the permanent one, but erodes with the February 14, 1979 Senate Foreign Relations Committee, passage of time" and that, in any Nixon and GSA reach a settlement which is considering Alexander M. event, no materials can be made agreement ("the Nixon-GSA settle­ Haig, J r.’s nomination to be Secre­ available to the public "until Mr. ment") covering most of his objec­ tary of State. At issue was the Nixon...[has] had an opportunity tions to the access regulations. As Committee’s request to review the to object to disclosure and obtain part of the agreement, GSA with­ logs of tapes of 1973 White House judicial review of any adverse draws the fourth set of regulations, conversations between then-President determination" by the Archivist. submitting a proposed fifth set in Nixon and Haig, at that time White At this point in time, then, all its stead. Nixon agrees not to con­ House chief of staff. of Nixon’s objections to the public test the regulations on any of the Under the regulations governing access regulations have either been matters that were settled, including administration of the Nixon Mater­ settled in the Nixon-GSA settlement the one-house legislative veto. ials, Nixon has five days to object or rejected by the courts. Nixon’s lawsuit continues, how­ to any request for access to them. [To be continued next issue.] ever, on several issues the agreement Warner informs the committee that did not cover: creation of public Nixon has exercised his right to Awards listening centers for presidential object, and that Warner is following tape recordings; archival screening legal advice and accepting the Available of tapes and dictabelts containing objection. Fulbright grants in library science Nixon’s personal diary; and those Warner’s testimony receives lead are still available for 1987-88. regulations requiring the Archives to coverage in the media. He later There are specific openings in China, consider "and make the decision explains his reasons for denying the People’s Republic of Honduras, regarding" any claim of privilege committee’s request: questions over Kenya, and Liberia. In addition, that might be raised by President the legal validity of a congressional other countries are open to applica­ Nixon. subpoena vs. claims of executive privilege; the inconclusive nature of tion in any discipline, and library March 7, 1980 the material requested; and the science is among their preferred The fifth set of access regula­ certainty that efforts to release the fields. tions take effect. logs would result in years of litiga­ For infornmation, call or write tion, possibly threatening eventual CIES, Eleven Dupont Circle NW, May 28, 1980 public access to the Nixon Materials. Suite 300, Washington, D.C. 20036 The National Archives opens a (202)939-5401. listening center where members of February 1982 the public may listen to 12-1/2 hours A three-judge panel of the U.S. The Society for History in Federal of the Watergate tapes. The tapes are Court of Appeals affirms the consti­ Government is seeking nominations already part of the public domain due tutionality of archivists processing for four awards to be presented to their use as evidence in the Water­ tape recordings in the Nixon Mater­ this April. The competition is open gate trials. Free tickets are given ials for public release. The deci­ to SHFG members only. away daily by the National Archives, sion states that Nixon could not have The Henry Adams Prize will be and several hundred people have to be had an expectation of privacy in given for a book length narrative turned away each day. "materials related to the conduct and history, or other work of this type, official duties of the presidency." which contributes to understanding December 17, 1980 This disposes of one of the issues federal government history. The Nixon’s lawyers file a lawsuit not covered in the 1979 Nixon-GSA James Madison Prize will be given (still pending in 1986) seeking settlement. for a published article related to compensation from the United States Later in 1982 the history of federal government. for its confiscation of the Nixon Both of these awards are open to Materials, which Nixon considers his The U.S. District Court for the District of Columbia rejects Richard works published in 1986. personal property. John Ehrlichman The John Wesley Powell Award later reveals that Nixon once valued Nixon’s contention that the Nixon Materials public access regulations will be given for a historical preser his personal papers at $1 per page, vation project completed in 1984 or musing, "Some may be worth even violate his executive privilege. Nixon had challenged the U.S. 1985. Finally, the Thomas Jefferson more, but even my old laundry lists Archivist’s right, under the regula­ Prize will be awarded to volumes of and grocery bills will be worth that documentary editions published dur­ much." tions, to consider "and make the decision regarding" any claim of ing 1985 or 1986. The Nixon Materials include For further information contact executive privilege concerning approximately 14 million pages of Charlene Bickford, SFHG Awards records. release of Nixon Materials to the public. Committee, First Federal Congress Project, George Washington University, Washington, D.C. 20052 (202) 676-6777. 14 January 1987 SAA Newsletter O f special interest jm to archivists and students of archives administration... i \ Modern Archives Reader Basic Readings on Archival Theory and Practice

Published by the national Archives, this 350-page book brings together for the first time the classic essays of archival administration and more recent articles that demonstrate the practical applications of archival principles. Included in the volume are 24 essays that first appeared in the pages of The American Archivist, The Midwestern Archivist, Provenance, and other archival publications. Grouped into chapters, the essays cover the range of archival topics from the European origins of the profession through appraisal, arrangement, and description, to establishing priorities. Each chapter begins with an original introduction that sets the essays in context. Prepared especially for the Reader are essays on subject guides, archival terminology, a glossary of archival terms, and suggestions for further reading. A Modern Archives Reader is both a valuable reference tool for the working archivist and a Modern textbook for students of archival administration. Send for your Archives copy today. Reader

Cost: paperbound: $12 for members; $15 for non-members: hardbound: $17.50 for members: $25 for non-members To order write: Society of America Archivists Edited by Maygene F Daniels 600 S. Federal St. | Suite 504 and Timothy Walch Chicago, Illinois 60605

16 January 1987 SAA Newsletter SAA 1987 January 16

mlmn toya rhvl train­ archival two-year a implement

state. i

$40,000 matching grant to plan and and plan to grant matching $40,000

Greater Washington Board of Trade. of Board Washington Greater improved records programs in the the in programs records improved

of Museum Programs: Museum of

description of the records of the the of records the of description review process and to plan for for plan to and process review

Office Institution, Smithsonian

$6,884 to complete arrangement and and arrangement complete to $6,884 period to improve the NHPRC grant grant NHPRC the improve to period

University: Washington George The $5,000 for meetings over a two-year two-year a over meetings for $5,000

ntd States. United

Advisory Board: Advisory

servation treatment records in the the in records treatment servation

ea snete mid-1950s. the since Texas Records Historical State Florida

to the archival preservation of con­ of preservation archival the to

videotape collection documenting west west documenting collection videotape

mine the most appropriate approach approach appropriate most the mine

able a local television newsfilm and and newsfilm television local a able records.

$7,327 for a feasibility study to deter­ to study feasibility a for $7,327

$30,328 to preserve and make avail­ make and preserve to $30,328 programs for college and university university and college for programs

Works: Artistic and Historic of tion

ea eh University: Tech Texas development of institutional archives archives institutional of development

American Institute for Conserva­ for Institute American

ties. The program will focus on the the on focus will program The ties.

h Society. the tte tt’ clee n universi­ and colleges state’s the at

work.

to develop a conservation plan for for plan conservation a develop to

a two-year regrant program directed directed program regrant two-year a

eerh irre Ifrain Net­ Information Libraries Research

needs survey of its collections, and and collections, its of survey needs $187,500 partial matching grant for for grant matching partial $187,500

public records information in the the in information records public

holdings, to conduct a conservation conservation a conduct to holdings, Records Advisory Board: Advisory Records

in developing an online database of of database online an developing in

Society’s archives and manuscript manuscript and archives Society’s

Historical State Pennsylvania

$9,100 supplemental grant to assist assist to grant supplemental $9,100

$96,658 to arrange and describe thle thle describe and arrange to $96,658

Inc.: Group, Libraries Research

tnc eod i Hawaii. in records ethnic Dakota:

mote the surveying and collecting of of collecting and surveying the mote North of Society Historical State

a two-year regrant program to pro­ to program regrant two-year a meeting:

program grants recommended at the the at recommended grants program $150,000 partial matching grant for for grant matching partial $150,000 omnelh fPet Rico. Puerto of Commonwealth

The following is a list of records records of list a is following The Culture and the Arts: the and Culture historical records programs in the the in programs records historical

p o $4,200. to up on Foundation State Hawaii $25,000 to assess and report on on report and assess to $25,000

pend of $21,000 and fringe benefits benefits fringe and $21,000 of pend Institute of Puerto Rican Culture: Rican Puerto of Institute

fellowships will each provide a sti­ a provide each will fellowships facility.

at the meeting, the 1987/88 archival archival 1987/88 the meeting, the at implementation of a clearinghouse clearinghouse a of implementation

rgas n h state. the in programs

Thanks to other Commission action action Commission other to Thanks and holding a conference to plan plan to conference a holding and j and to plan for improved records records improved for plan to and

rne eft ttlig $18,000. totalling benfits fringe including printing of a final report report final a of printing including the NHPRC grant review process review grant NHPRC the

lowship provides a stipend and and stipend a provides lowship archival information clearinghouse, clearinghouse, information archival vr he-erpro t improve to period three-year a over

nvriy fMrln. ah fel­ Each Maryland. of University tinuing its feasibility study of an an of study feasibility its tinuing $6,100 for meetings of the board the of meetings for $6,100

and Southern Society Project aL the the aL Project Society Southern and $22,815 supplemental grant for con­ for grant supplemental $22,815 Records Advisory Board: Advisory Records

ington University, and the Freed men men Freed the and University, ington Administrators: Records and Archives Historical State Carolina North

Federal Congress at George Wash­ George at Congress Federal Government of Association National

Documentary History of the First First the of History Documentary officials.

the University of Wisconsin, The The Wisconsin, of University the optr nuty records. industry computer educational workshops for court court for workshops educational

Ratification of the Constitution at at Constitution the of Ratification and to develop appraisal criteria for for criteria appraisal develop to and records management manual and and manual management records

The Documentary History of the the of History Documentary The mentation of early computer history history computer early of mentation those records, and to develop a a develop to and records, those

NHPRC and the Mellon Foundation: Foundation: Mellon the and NHPRC $36,411 to identify sources for docu­ for sources identify to $36,411 retention/disposition schedules for for schedules retention/disposition

editing fellowships supported by by supported fellowships editing Babbage Institute: Babbage local courts in Nevada, to create create to Nevada, in courts local

three publications projects to host host to projects publications three Charles Minnesota, of University $60,995 to survey the records of of records the survey to $60,995

In addition, the Commission chose chose Commission the addition, In Supreme Court of Nevada: of Court Supreme

this March (see article on page 6). page on article (see March this 1987.

convention to be held in Philadelphia Philadelphia in held be to convention on Historical Records to be held in in held be to Records Historical on Kansas.

records projects and for a planning planning a for and projects records fund-raising for a National Congress Congress National a for fund-raising eod o h bakcmuiy in community black the of records

jects and more than $775,000 for 17 17 for $775,000 than more and jects activities, including planning and and planning including activities, rjc osre ad accession and survey to project

1 ilo fr 4 ulctos pro­ publications 24 for million $1 planning, and consensus-building consensus-building and planning, er o h Uiest’ current University’s the of years

Commission recommended more than than more recommended Commission $20,000 for continued assessment, assessment, continued for $20,000 7,5 fr h eod n third and second the for $78,057

lis, Maryland. At the meeting, the the meeting, the At Maryland. lis, Committee on Goals and Priorities: and Goals on Committee

Collection: Collection: |

al fRcrs ulig n Annapo­ in building Records of Hall Society of American Archivists, American of Society

nvriyo ass Kansas Kansas, of University

October 30-31 at the new Maryland Maryland new the at 30-31 October

and Records Commission met on on met Commission Records and

assessment project of 1983. of project assessment

iiat’ oe institutions. home ticipants’

The National Historical Publications Publications Historical National The

present the findings of the statewide statewide the of findings the present yafv-ot patcm tte par­ the at practicum five-month a by

n Grants in historical records report, which will will which report, records historical sist of a one-week workshop, followed followed workshop, one-week a of sist

$5,608 for publication of the Indiana Indiana the of publication for $5,608

n Aak. ah rga wl con­ will program Each Alaska. and

Million $1.75

Advisory Board: Advisory the Midwest, Southwest, Northwest, Northwest, Southwest, Midwest, the

nin Sae itrcl Records Historical State Indiana

ing program for Native Americans in in Americans Native for program ing eomns Over Recommends

NHPRC Holds Productive Fall Meeting Professional Opportunities

RECORDS OFFICER. Clark County, Vancouver, WA. Salary: $1,755 to 2,470 per month. Require Bachelor of Arts MicroMARC:amc Degree and a records management certificate. (Professional experience may be substituted on a year for year basis for education.) Plus, one year of professional experience in archives The MicroMARC:amc microcomputer system is and/or records management. Incumbent is re­ sponsible for the development and maintenance a comprehesive system based on the USMARC of a comprehensive records management system. AMC Format. With this system, you can enter Supervises staff of two. Open until sufficient applications received. Apply at: Clark County records, update them with ease, and then prbduce Personnel, P.O. Box 5000, 1013 Franklin, full reports or do searches on your holdings. The Vancouver, WA 98668. Phone: 202-699-2456. MicroMARC:amc system can also Import EDUCATION SPECIALIST /Export a standard USMARC AMC formatted file. Smithsonian Institution, National Air & Space The system allows for maximum flexibility on a Museum, Washington, D.C. Salary: $21,804 per year. Temporary Not-To-Exceed 1 year. local basis while still adhering to the standards of Duties: Establishes an Education Resource the national format. Center (ERC) in the National Air & Space Muse­ um that will be utilized by educators to prepare classroom materials including lesson The MicroMARC:amc microcomputer system is plans, duplication of research materials, handouts, 35 mm slides, cassette tapes, films, designed to operate on IBM-PC/XT, IBM-PC/AT or video tapes, etc. Collects and maintains fully compatible microcomputers. current aerospace resource materials. Prepares budget input for the ERC. Assists in the preparation of teacher workshops and uses the Price: $995(U. S. dollars) for the complete materials generated by the workshops for utilization in the ERC. Qualifications: system and documentaion. A demonstration Candidates must have successfully completed a diskette and the MicroMARC:amc system full 4-year course of study in an accredited college or university leading to a bachelor's documentaion may be purchased separately for or higher degree which included a major in $30. education or in a subject field appropriate to the work of this position. In addition to these basic requirements, candidates at the To order, or for more information, contact: $21,804 salary level must have had two years of professional experience in an appropriate MicroMARC:amc subject-matter field, with at least 6 months of c/o University Archives & Historical Collections that required experience at a level of difficulty comparable to the next level. For Michigan State University more information and application require­ East Lansing, Ml 48824-1048 ments, contact: Smithsonian Institution, Office of Personnel Administration, Arts and (517) 355-2330 Industries Bldg., Room 1410, 900 Jefferson Drive, S.W., Washington, D.C. 20560. The MicroMARC:amc microcomputer system is COLLEGE ARCHIVIST/SPECIAL a copyrighted program of Michigan State COLLECTIONS LIBRARIAN University, licensed on a single-user basis. Dickinson College, Carlisle, PA. Seeks a crea­ tive, energetic archivist/librarian to assume System disks are not copy-protected. responsibility for its Archives and Special Collections Department housing historic and contemporary records from all divisions of the . MS-DOS 2.0, 2.1, 3.0 or 3.1 College plus rare books, photographs, and over . 128 K or more RAM memory 400 manuscript collections. This position in­ volves continuing collection development and . A printer of 80 columns or more preservation, work with the Friends of the . One 10-megabyte or larger hard disk Library, provision of direct services to facul­ ty and students through a busy instruction pro­ drive plus one floppy drive gram, liaison with several academic departments . Monitor of at least 80 columns and 25 lines and active participation in the collegial man­ agement of the entire library. M.A. in history and A.L.A. accredited M.L.S. highly desirable, IBM is a registered trademark of International Business or advanced degree in history with significant archival experience. Salary $23,000 or higher Machine Corp. MS-DOS is a trademark of Microsoft depending on qualifications. Full benefit Corp. package. Available July I, 1987. Send letter of application, vita and three letters of rec­ ommendation (or university placement file) to Annette LeClair, Chairperson, Department of Library Resources Dickinson College, Carlisle, PA, 17013. Closing date: February l, 1987. Will conduct some interviews at A.L.A. Midwin ter. SAA Newsletter January 1987 17 CURATOR OF MANUSCRIPTS ASSISTANT CURATOR ARCHIVIST Washington Library, St. Louis, Missouri. Posi­ Sophia Smith Collection, Smith College, North­ National Center for Film and Video Preservation tion to be in Special Collections Department of ampton, Massachusetts. Assist the curator with Washington, D.C. The National Center for Film an ARL Library. Responsible for providing all the maintenance and use of the Sophia Smith and Video Preservation/AFI has a position services relating to access and use of the Collection, a national women’s history archive. available for an Archivist in its Washington, manuscript collections; advises on manuscript Duties include: arranging and describing manu­ D.C. office. This position is responsible for acquisitions; serves as a subject bibliographer script collections; providing reference desk building and maintaining the AFI Collection of for the library’s humanities collection. service and answering letters; preparing topi­ film and television materials; supervising REQUIRED: MLS from an ALA-accredited li­ cal bibliographies and selecting materials for location, acquisition and placement of brary school; degree in the humanities, class presentations; designing exhibits; share materials to be added to American archival preferably English; knowledge of manuscript supervision of archives intern and student as­ collections; supervising information and cataloging procedures. PREFERRED: Mas­ sistants. Minimum qualifications: M.A. in reference services, and perservation work with ter's degree in the humanities; coursework history or related field with two graduate commercial laboratories. Responsible also for in archives administration; experience with courses in archives administration. Desired administration of the AFI/NEA film preservation automated finding aid systems; knowledge of qualifications: M.L.S. or post-M.A. U.S. his­ grants program. Represents the NCFVP/AFI to AMC format applications; familiarity with torical studies; one year’s experience in ar­ the public, and at conferences. Please apply contemporary literature; manuscript reference rangement and description of manuscripts; addi­ by sending a resume and cover letter to: experience; academic library experience; tional training in archives administration. Personnel, National Center for Film and Video evidence of scholarly ability. Minimum salary: Please send letter of application, resume, and Preservation, The American Film Institute, P.O. $20,004. A letter of application, resume, and names and addresses of three references by Feb­ Box 27999, Los Angeles, CA 90027. three letters of reference should be sent to; ruary 13, 1987 to Director of Personnel Ser­ Ms. Virginia Toliver, Director of Library vices, Smith College, 30 Belmont Ave., North­ Personnel and Administrative Services, Olin ampton, MA 01063. Library System, Campus Box 1061, Washington University, One Brookings Drive, ASSOCIATE ARCHIVIST (TWO POSITIONS) ARCHIVIST (2 positions) The University of Louisville, Louisville, St. Louis, Missouri 63130 by February 23, University of Georgia Libraries, Athens, GA 1987. Kentucky. The University of Louisville is The Russell Library, a department of the UGA seeking two professional ' archivists for the Libraries, which reports to the Director, func­ University Archives and Records Center. A REFERENCE ARCHIVIST tions as a center for the study of recent separate library within the University Librar­ Bowling Green State University, Bowling Green, Georgia politics and houses the papers of U.S. ies system, it is the official repository for Ohio. Administrative Staff position to begin Senator Richard B. Russell and other 20th Cen­ University records and the primary repository March 1, 1987. Responsibilities include tury U.S. Congressmen, state officials, and for historical manuscript collections. It ad­ assisting researchers, responding to written political figures. The staff of five acquire, ministers the University’s Micrographics Lab­ inquiries, maintaining security, maintaining preserve, and process permanent historical oratory, Oral History Center, and Records Cen­ use statistics, performing technical services records according to archival procedures and ter, and oversees access to and disposition of including indexing, and assisting in public standards and provide reference assistance to all University records under applicable state outreach or archival administration and 2 years patrons. The Archivist reports to the Head of and federal laws. DUTIES: (1) Associate Ar­ experience preferred. Experience with archival the Russell Library. Qualifications include: chivist (with emphasis upon coordination of reference and computers preferred. Salary ALA-accredited MLS; Advanced degree in history automation activities): analyze and document range from $20,000 to $24,000 with standard or political science preferred; Formal archival current systems; help automate specific proce­ fringe benefits. Send resume and three letters training or considerable experience in an arch­ dures; coordinate creation of USMARC of reference by January 30, 1987, to Ann M. ival setting; Effective oral and written commu­ AMC records on both NOTIS and OCLC; man­ Bowers, Chair of Search Committee, Center for nication skills; Ability to establish and main­ age the archives’ databases; and participate in Archival Collections, Bowling Green State tain effective working relationships with the archives’ general reference, collection University, Bowling Green, Ohio 43403. co-workers, donors, and patrons; Interest in management, and microfilm publications computer applications for archival collections activities. Candidates should have experience desired. Send letter of application, resume, in traditional descriptive programs and a SUPERVISOR, REPOSITORY SERVICES and names of three references by January 30, strong background in archival automation DIVISION 1987 to: Florence King, Acting Staff Services techniques. (2) Associate Archivist (with South Carolina Department of Archives and His­ Librarian, University of Georgia Libraries, emphasis upon coordination of records tory, Columbia, SC. Duties: Responsible for Athens, Georgia 30Î602. These positions will management activities): appraise institutional operation of the Document Restoration Shop and be filled only if suitable applicants are records; create disposition schedules; write for helping to establish conservation policy found. manuals and guides; further develop existing for over 14,000 cubic feet of public records; records management program; and participate in trains and supervises five document restoration the archives’ general reference, collection technicians and occasional interns in the res­ EXECUTIVE DIRECTOR management, and microfilm publications toration of the colonial, state, and local gov­ Center for Western Studies, Augustana College. activities. Candidates should have experience ernment archives of South Carolina dating from Augustana College (SD) invites applications for in institutional records management and an 1671; supervises two and a half positions re­ the position of Executive Director of its Cen­ interest in the use of automation therein. sponsible for maintenance of the records in the ter for Western Studies (12 month appointment). QUALIFICATIONS: A Master's degree in ar­ stacks and two persons providing photocopy and Responsible for planning the program of the chives management, history, library science, or microfilm services; works within broad guide­ Center and energetic leadership in the imple­ a related discipline, and at least three years lines to determine appropriate techniques, ma­ mentation of that program which includes: of related experience is required, or an terials, and procedures for restoration treat­ acquisition and organization of research col­ equivalent combination of education and ment. Qualifications: Master's degree in his­ lections , publication of regionally signifi­ experience from which comparable knowledge tory or related field and at least two years cant books, service to researchers, and fund and abilities can be acquired. Candidates archival experience; formal archival training raising. Doctorate preferred with expertise for both positions should possess good and supervisory experience preferred. Interest and publications in the history or literature communications skills; the ability to work in conservation and a willingness to pursue of the American West, administrative experience well with patrons, colleagues, administrators, additional training in that field desired. and an ability to interact effectively with departmental records officers, and others; and Salary: Grade 33 in the South Carolina state persons from both academic and non-academic promise of continuing professional activity. pay system with a salary range of $22,106 to segments of society. A knowledge of the his­ SALARY AND BENEFITS: $20,616 + , de­ $31,335; eleven holidays; fifteen days annual tory and culture of the upper prairie-plains pending on experience and qualifications. leave and fifteen days sick leave; fringe bene­ region is essential. Salary depends upon Excellent fringe benefits including paid sick fits package includes Social Security, state qualifications and experience. Send letter of and annual leave days, usual holidays, paid retirement, health insurance, and dental insur­ application, vita, transcripts of graduate life and health insurance, retirement plan ance. Send letter of application and curricu­ study (direct from registrar or placement of­ options and tuition remission. Applications lum vitae or resume and the names.of three fice), names and identities of three current received before, February 15, 1987, will be references to Harold W. Perry, Assistant Direc­ references and applicant's statement of future given first consideration. Send letter of tor for Administration, South Carolina Depart­ professional development goals by February 15, application, current resume, and names and ment of Archives and History, P.O. Box 11,669, 1987, to: Jeanne Kruse, Administrative Assis­ addresses of three references to: University Capitol Station, Columbia, SC 2924 1-1669. tant, Office of the Provost, Augustana College, Personnel Services, University of Louisville, Application deadline: March 2, 1987. Sioux Falls, SD 57197; (605) 336-4113. Louisville, Kentucky 40292.

18 January 1987 SAA Newsletter ARCHIVAL INTERNSHIP REFERENCE LIBRARIAN/BIBLIOGRAPHER, SEMINARY ARCHIVIST The Jefferson National Expansion Memorial, St. AND CURATOR Princeton Theological Seminary, NJ. New posi­ Louis, MO. The Jefferson National Expansion Columbia University, New York, NY. Responsi­ tion. Library assignment. Archivist will Historical Association is accepting applica­ ble for administrating the operations of the plan, develop, and-administer archival program tions for a one year archival internship at the Lehman Suite and Papers, including providing under general supervision of the librarian. Jefferson National Expansion Memorial, a unit reference service for the Suite and the Rare Materials include official files, records, of the National Park Service. The Memorial’s Book and Manuscript Library; processing, documents, manuscripts, and photographs of a archival holdings contain both park administra­ describing and cataloging manuscript collec­ seminary that has played an active role in the tive records and other historic materials. tions and archives for the Suite and the Manu­ life of Presbyterianism in this country and Included are significant records of the design script collections and archives for the Suite abroad. Responsibilities: To develop and competition for the Memorial and the subsequent and the Manuscript Department; overseeing the apply collection policy; to organize, catalog, construction of the Gateway Arch. The archives tagging, coding and inputting of data into the and describe archival collection, including contain correspondence and other written re­ RLIN AMC data base; keeping all relevant submission of entries to N.U.C.M.C; to direct cords, photographs, tapes, blueprints, and records; maintaining and developing the collec­ conservation and preservation of materials and drawings. The intern will be responsible for tions of the Suite by gift; supervising one to supervise public use. Preparation of des­ analyzing the holdings, developing a master full-time and several part-time assistants; criptive guides and occasional exhibits will plan for their organization, and then pro­ assisting on special projects of the Rare Book also be expected. Qualifications: Advanced ceeding with processing the material. The in­ and Manuscript Library. In addition to an degree in library, archives, or related field, ternship carries a stipend of $1,000 per month, accredited MLS, position requires knowledge of and at least one year archival experience. and is funded for a 12 month period. The posi­ and experience in manuscript and archival Knowledge of Presbyterian history desirable. tion is available beginning January 15, 1987; management techniques and skills as demon Salary: Negotiable, in relation to qualifica­ however, the starting date is negotiable. Ap­ strated by previous relevant experience and/or tions and experience. Excellent benefits. plicants must be enrolled in or have completed superior performance in a formal course. Also Submit inquiry, letter of application, and a formal training program for archival manage­ highly desirable are knowledge of historical, resume to: Dr. James F. Armstrong, Speer Li­ ment. Applicants should submit a transcript of social science and literary research methods; brary, Box 111, Princeton, NJ 08542. Position academic work, a letter of application or re­ knowledge of reference sources, tools and tech­ available on or after January 2, 1987. sume citing qualifications and any relevant niques in rare books and manuscripts; knowledge work or volunteer experience, and the names, of RLIN AMC and other automated library sys­ addresses, and phone numbers of three refer­ tems and effective writing and speaking skills. RECORDS CONSULTANT TRAINEE ences to; Ms. Kathryn Thomas, Curator of Cul­ Preferential consideration will be given to Texas State Library Local Records Division, tural Resources, Jefferson National Expansion applicants with a reading knowledge of French, Austin, TX. Trainee position. Under supervi­ Memorial, 11 North Fourth Street, St. Louis, German and Latin; and a graduate degree in sion , consults with, advises, assists, and MO 63102. Deadline for applications is American history or literature, or other rel­ cooperates with officials and employees of December 29, 1986. evant degree. Salary ranges are: Librarian I: county, municipal, and local district govern­ $22,000 - 28,600; Librarian II: $24,000 - ments throughout state on cost-effective and 32,400. Excellent benefits include assistance efficient programs and procedures for filing, ASSISTANT IN LIBRARY SERVICES with University housing and tuition exemption storing, transfering, microfilming, destroying, (TWO POSITIONS) New York State Li­ for self and family. Submit resume listing and permanently preserving paper, micrographic, brary, Cultural Education Center, Albany, New three references to: Box 35, Butler Library, and machinereadable records of government in York. (Conservation.) Temporary Services. Columbia University, 535 West 114th Street, compliance with applicable statutes, ANSI Starting Salary: $30,966. The New York State New York, NY 10027. Deadline for applica­ requirements, and recommended policies; per­ Libraries Division of Library Development seeks tions is February 1, 1987. forms systems analyses; makes presentations to TWO creative, energetic persons to expand the city councils, county commissioners courts and education and technical assistance services other governing bodies regarding financing, It is assumed that all employers offered by the nation’s first statewide staffing, and other aspects of records manage­ comply with Equal-Opportunity/ programs for conservation and preservation of ment programs; prepares written reports on Affirmative-Action regulations. library research materials. The Division of results of studies and provides technical in­ Library Development has obtained a National formation; develops and implements records Endowment for the Humanities grant to establish TWO POSITIONS-Rockefeller Archive Center, management programs, disposal schedules for, the New York State Program for the Conservation N. Tarrytown, NY: local government records. Also performs limit­ and Preservation of Library Research Materials ARCHIVIST ed or occasional appraisal, accessioning, pro­ as a model for adaptation by other states We seek a trained archivist to process the rec­ cessing, reference and other archival duties in seeking to create statewide programs. In one ords of the Commonwealth Fund, which are now regional historical resource depositories for position, the Assistant will assist in at the Rockefeller Archive Center of The permanently valuable local records. Frequent administering a $500,000 discretionary grant Rockefeller University. The Commonwealth Fund, and extensive travel, occasionally overnight; program of conservation and preservation for established in 1918, made grants in the general frequent overtime required. Promotion in grade unique research materials for libraries, area of health. The position is for two years and salary increase to $23,628 upon successful archives, and other repositories across the at a salary of $21,500 with benefits. completion of 6-12 months training. Subject to State. In the other position, the Assistant Candidates should have a master’s degree in relocation and assignment to regional responsi­ will assist in developing an educational archival management. Archival experience bilities. Qualifications: bachelor's degree program and a public relations program for desirable. in government, history, public administration, three statewide conservation/preservation grant ARCHIVIST (EXPERIENCED) business or related field supplemented by programs totalling two million dollars. Both Will solicit and collect, appraise, accession, courses/seminars in records management; famili­ positions require a combined background: a and process records and manuscripts at the arity with more specific records management professional librarian with an understanding of Rockefeller Archive Center. Primary responsi­ fields, including records center operations, fundamental principles of library collection bility will be to oversee the continuing growth micrographic systems and applications, records organization and service patterns, as well as a of the archives of The Rockefeller University, automation, training programs, others; ability manager with knowledge of preservation proce­ which include scientific, medical, and adminis­ to speak and write clearly and convincingly, to dures and treatments. MINIMUM QUALIFI­ trative collections. Other duties include deal effectively with government officials, to CATIONS: MLS from ALA-accredited school coordination with the Center’s office at the apply standard policies and procedures to and three years of satisfactory professional University Library (Manhattan), responding to non-routine situations, to sustain initiative experience in a library, archives, or research inquiries, and sharing the responsi and work performance levels with minimum su­ historical society. Specialized training in bilities of the archival staff at the Center. pervision. Preferred: experience with local conservation/preservation or one year’s Competitive salary commensurate with experience government records at professional or adminis­ experience with preservation of library or Master's degree in archival management and ex­ trative level; CRM; master’s degree in applica­ archival materials is desirable. Some perience in archival work required; training in ble field; archival training; experience in administrative experience is also desirable. the history of science or history of medicine, designing or implementing micrographics opera­ For a more detailed job description, call the and experience in a university archives pre­ tions and/or programs for managing MRRs. Division of Personnel at 518-474-5215. ferred. Starting salary: $18,180. For complete job AVAILABLE IMMEDIATELY. Qualified For both Rockefeller positions: Applications description and detailed qualification require­ candidates should send letter and resume to: should be received by March 1, 1987. Apply to: ments, write to: Mary Jo Donovan, Texas State New York State Education Department, Divi­ Director, Rockefeller Archive Center, Pocantico Library, P.O.Box 12927, Capitol Station, Austin sion of Personnel, Department I, Box 101, Hills, North Tarrytown, NY 10591 1598. TX 78711; (512) 463-5474. Application deadline: Washington Avenue, Albany, NY 12234. (914) 631-4505. February 7, 1987.

SAA Newsletter January 1987 19 DIRECTOR more groups of particularly important historic DIRECTOR OF UNIVERSITY LIBRARIES John Fitzgerald Kennedy Library, Boston, MA records from a Gallery department. In addition Florida Atlantic University, Boca Raton, FL. The National Archives and Records Administra­ interns spend three hours a week at curatorial Qualifications: M.L.S. degree from an A.L.A. tion invites applicants for the position of sessions on connoisseurship and exhibition accredited program or its equivalent library Director of the John Fitzgerald Kennedy Lib­ policy. The intern appointment will be effec­ experience, additional advanced degree pre­ rary. The Library is a Federal Government tive from June 8, 1987 to August 28, 1987. ferred; evidence of a continuing commitment to institution which holds and administers the Position is at Civil Service, GS-5 level at scholarly and professional development; sub­ archival materials of President John F. $6.90 per hour. Qualifications: Applicants Kennedy, operates an historical museum contain­ stantial administrative experience with program must be US citizens, expect to receive a B.A. ing exhibits illustrating the life and times of development, personnel management, budget degree by June 1987 or be enrolled in a gradu­ and fiscal planning in an academic or research President Kennedy, and conducts educational, ate program. At least 12 semester hours in library, administering technological scholarly, and general public programs centered subjects relating to archives administration or innovations in library automated service, on the Library’s holdings and related issues of related subjects or archival experience is re­ resource sharing, fundraising and grantmanship. public policy. Applicants must have a graduate quired in addition to a strong academic record. degree in American history or a related field, Salary: $47,500 negotiable. 12-month Candidates must intend to continue their educa­ contract. Application deadline; February 2, or equivalent educational experience, and tion in the fall of 1987 and should indicate 1987. For additional information or to apply, experience in managing an archives, historical their academic plans on their applications. contact: Florida Atlantic University, Mr. museum, or similar cultural or educational pro­ Priority consideration will be given to appli­ Ricky Walker, Director gram. Applicants will be judged on their know­ ledge and abilities in the following areas: cants who have completed graduate coursework in EEO Programs, Office of the President, Boca knowledge of U.S. history and government; know­ archives administration. How to Apply: Appli­ Raton, FL 33199. ledge of the requirements of scholarly re­ cation materials must be received or postmarked search; knowledge of administrative procedures; by February 13, 1987. Applications not post­ marked or received by the deadline will not be ability to manage an archival, cultural, or Professional opportunities are educational organization. Applicants must have considered. Submit the following materials to demonstrated judgment, leadership, and the the Personnel Office: 1) Form SF-171,"Person­ listed in the SAA Newsletter and ability to express ideas clearly, orally and in nel Qualifications Statement”, (obtainable from in the Employment Bulletin at National Gallery of Art Personnel Office, your writing. This is a Civil Service position no charge to employers. The classified as Supervisory Archivist, local Federal Job Information Center of the GM-1420-15. Annual salary begins at $53,830. Office of Personnel Management, or your college deadline for submitting entries Completion of a satisfactory security investi placement office; 2) Official copies of tran­ is the 5th of the month preceding scripts from all colleges you have attended (by gation is required prior to entry on duty. HOW publication. TO APPLY: Interested persons should obtain a the deadline of February 13, 1987). Photocop­ copy of the Vacancy Notice and required forms ies or copies without an official seal will not The Employment Bulletin is from the Boston Area Office, Office of Person­ be considered. 3) A letter of recommendation issued bi-monthly (in alternate from a college professor. 4) A personal letter nel Management, 10 Causeway Street, Boston, months with the newsletter), and MA 02222-1031. For further information contact stating your reasons for wanting to be an in­ Liz Gordon at 617:565-6543. CLOSING DATE: tern at the National Gallery of Art, what you is available to individual mem­ Open until filled. hope to achieve from the experience, and what bers at a cost of $12 per year. you feel you can contribute to the Archives department. Since this letter is intended to You may subscribe to it at the 1987 SUMMER INTERNSHIP IN ARCHIVES serve as a substitute for a personal interview, time of your annual dues renewal. National Gallery of Art, Washington, DC. please try to tell us about yourself, your abil SAA also offers a job placement Program: The intern will be assigned to the ities, and your interests. Selections will be Gallery's Archives to participate in all made by April 3, 1987, and all applicants will service, which is provided free to aspects of the administration of the Gallery's be notified of their selection. FOR MORE members. For information about historical records, including arrangement and INFORMATION WRITE OR TELEPHONE: registering with the placement ser­ description, appraisal, reference, and conser­ Summer Employment Coordinator, Personnel Of­ vation. The intern will be assigned projects fice National Gallery of Art, 4th and vice, please contact Sylvia Burck relating to implementation of procedures for Constitution Avenue NW, Washington, DC at SAA headquarters. storing and handling records in the Gallery's 20565. (202) 842-6282. new archival facility and to processing one or

NON-PROFIT ORG. U.S. POSTAGE PAID SB Newsletter CHICAGO, IL. PERMIT NO. 885 The Society of American Archivists 600 S. Federal, Suite 504 Chicago, Illinois 60605 Donn C. Neal, Executive Director (312) 922-0140

January 1987 TIME VALUE MAIL