FSDPW FSDPW FSDPW
PR224/2016 ANNUAL REPORT ISBN: 978-0-621-44731-6 2015|2016 REPORT 2016REPORT 051 403 3422 2015 ANNUAL www.publicworks.fs.gov.za
www.publicworks.fs.za DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE PROVINCE OF FREE STATE VOTE NO. 09
ANNUAL REPORT 2015/2016 FINANCIAL YEAR
www.publicworks.fs.gov.za
Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
CONTENTS
PART A: GENERAL INFORMATION 3 1. DEPARTMENT GENERAL INFORMATION 4 2. LIST OF ABBREVIATIONS/ACRONYMS 5 3. FOREWORD BY THE MEC 6 4. REPORT OF THE ACCOUNTING OFFICER 8 5. STATEMENT OF THE RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT 26 6. STRATEGIC OVERVIEW 27 6.1 Vision 27 6.2 Mission 27 6.3 Values 27 7. LEGISLATIVE AND OTHER MANDATES 27 8. ORGANISATIONAL STRUCTURE 28 PART B: PERFORMANCE INFORMATION 30 1. AUDITOR GENERAL'S REPORT: PREDETERMINED OBJECTIVES 32 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE 32 2.1 Service Delivery Environment 32 2.2 Service Delivery Improvement Plan 33 2.3 Organisational environment 34 2.4 Key policy development and legislative changes 34 3. STRATEGIC OUTCOME ORIENTED GOALS 35 4. PERFORMANCE INFORMATION BY PROGRAMME 36 4.1 Programme 1: Administration 36 4.2 Programme 2: Public Works Infrastructure 41 4.3 Programme 3: Expanded Public Works Programme 47 5. TRANSFER PAYMENTS 50 6. CONDITIONAL GRANTS 50 7. CAPITAL INVESTMENT 52 7.1 Capital investment, maintenance and asset management plan 52 PART C: GOVERNANCE 56 1. INTRODUCTION 58 2. RISK MANAGEMENT 58 3. FRAUD AND CORRUPTION 60 4. MINIMISING CONFLICT OF INTEREST 61 5. CODE OF CONDUCT 61 6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES 61 7. PORTFOLIO COMMITTEES 63 8. SCOPA RESOLUTIONS 63 9. PRIOR MODIFICATIONS TO AUDIT REPORTS 65 10. INTERNAL CONTROL UNIT 66 11. INTERNAL AUDIT AND AUDIT COMMITTEES 66 12. AUDIT COMMITTEE REPORT 69 PART D: HUMAN RESOURCE MANAGEMENT 70 1. INTRODUCTION 72 2. OVERVIEW OF HUMAN RESOURCES 72 3. HUMAN RESOURCES OVERSIGHT STATISTICS 75 PART E: FINANCIAL INFORMATION 94 1. REPORT OF THE AUDITOR GENERAL 96 2. ANNUAL FINANCIAL STATEMENTS 102
www.publicworks.fs.gov.za
1 PART A: GENERAL INFORMATION
www.publicworks.fs.gov.za
2 CONTENTS 1. DEPARTMENT GENERAL INFORMATION 4 2. LIST OF ABBREVIATIONS/ACRONYMS 5 3. FOREWORD BY THE MEC 6 4. REPORT OF THE ACCOUNTING OFFICER 8 5. STATEMENT OF THE RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT 26 6. STRATEGIC OVERVIEW 27 6.1 Vision 27 6.2 Mission 27 6.3 Values 27 7. LEGISLATIVE AND OTHER MANDATES 27 8. ORGANISATIONAL STRUCTURE 28
www.publicworks.fs.gov.za
3 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
1. DEPARTMENT GENERAL INFORMATION
PHYSICAL ADDRESS 3rd Floor Room 310 OR Tambo House Corner St Andrew and Markgraaf Streets Bloemfontein 9301
POSTAL ADDRESS P.O. Box 7551 Bloemfontein 9300
TELEPHONE NUMBER/S: 051 405 4692
FAX NUMBER: 086 624 7915
EMAIL ADDRESS: hodoffi[email protected]
WEBSITE ADDRESS www.publicworks.fs.gov.za
www.publicworks.fs.gov.za
4 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
2. LIST OF ABBREVIATIONS/ACRONYMS
AFS Annual Financial Statements AGSA Auditor-General of South Africa AO Accounting Officer APP Annual Performance Plan BAS Basic Accounting System B-BBEE Broad Based Black Economic Empowerment C-AMP Custodian Immovable Asset Management Plan CBD Central Business District CFO Chief Financial Officer CIDB Construction Industry Development Board CIP Compulsory Induction Programme CIPC Companies and Intellectual Property Commission CIPS Chartered Institute for Procurement and Supply COC Certificate of Completion DORA Division of Revenue Act DPSA Department of Public Service and Administration EAP Employee Assistance Programs EPWP Expanded Public Works Programme FMPPI Framework for Managing Programme Performance Information GDP Gross Domestic Product GIAMA Government Immovable Asset Management Act HDI Historically Disadvantage Individuals HOA Home Owners Allowance HOD Head of Department HRC Human Rights Commission IAF Internal Audit Function ICT Information Communication Technology ICU Intensive Care Unit IDMS Infrastructure Delivery Management Systems ISPPIA International Standard of the Professional Practise of Internal Auditing IYM In Year Monitoring KCM Key Control Matrix LCL Local Casual Labourers LOGIS Logical Information System MCS Modified Cash Standard MEC Member of Executive Council MPAT Management Performance Assessment Tool MPL Member of Provincial Legislature MPSA Minister for Public Service and Administration INFORMATION A: GENERAL PART MTEF Medium Term Expenditure Framework MTSF Medium Term Strategic Framework NALN National Afrikaans Literary Museum and Research Centre NRF National Revenue Fund NYS National Youth Service OHSA Occupational Health and Safety Act OSD Occupation Specific Dispensation PAA Public Audit Act PERSAL Personnel Salary Administration PFMA Public Finance Management Act PROPAC Provincial Public Accounts Committee PSA Public Service Act SCM Supply Chain Management SCOPA Standing Committee on Public Accounts SDIP Service Delivery Improvement Plan SHERQ Safety, Health, Environment, Risk and Quality SITA State Information Technology Agency SMME Small Medium and Micro Enterprises SMS Senior Management Service TR Treasury Regulations U-AMP User Immovable Asset Management Plans VHCT Virtual Health Care Team WSP Workplace Skills Plan
www.publicworks.fs.gov.za
5 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3. FOREWORD BY THE MEMBER OF EXECUTIVE COUNCIL: PUBLIC WORKS AND INFRASTRUCTURE
It is with great pleasure to present this 2015/2016 Annual Report for the Department of Public Works and Infrastructure as the country marks 22 years of democratic government. The year under review has not been an easy year. The economy of the country and the province continued to be sluggish, fiscal resources were constrained as well as the effects of global warming were challenges that we faced but we soldiered on. We are pleased to report that during this period some notable achievements were realised. As we take stock of our performance, this is the time to both celebrate and do introspection into where we still need to improve. It is fitting, therefore, that we take this opportunity to briefly reflect on some of the key progress and achievements made during this period.
To continue to improve our capacity at all levels and trades, we have made 70 appointments of which 18 were technical positions. To address and promote gender, youth and disability we made appointments of 14 disabled officials and 15 women on salary levels 9-14. Presently the Department has 44 disabled employees which reflect 2.48% of fulltime workforce which is above the national norm of 2%.
The Department also has measures in place to deal with knowledge management by employing both retention and training programmes. For the year under review, the Department with its registered professionals such as architects, quantity surveyors and engineers responded to its mandate and completed 27 projects of which 18 were Department own projects and nine for client departments.
The responsibility of managing payments of rates and taxes, electricity and rental payments lies within the Department and it can be gladly reported that spending on the allocated budget of R342. 409m was 100%. Due to insufficient budget, the Department is confronted with a shortfall with regards to the payment of municipal services. This was reported to Provincial Treasury to request the allocation of sufficient funds.
Transformation of the Property industry is part of the Departments mandate therefore; contracts were signed with six new black landlords for leasing in of office accommodation. Women, Youth and Previously Disadvantaged Individuals were also successfully awarded tenders by the Department.
The Expanded Public Works Programme has been entrusted with the provincial coordination and monitoring of all stakeholders in relation to the creation of work opportunities according to targets set nationally. Through its community development initiatives, the Department contributed by creating 2 524 work opportunities. The Department continued with the implementation of the Township Revitalisation Programme in seventeen towns of the province. This programme is about improving the image and value of townships as decent places of residence, upgrading of low volume roads from gravel to paving by using interlocking pavers. The Township Revitalisation Project is one of our provinces’ flagship projects.
As the provinces’ coordinators and monitors of the implementation of EPWP, we facilitated the achievement of 53 715 validated work opportunities out of an annual target of 59 964 work opportunities for the 2015/2016 financial year.
With regards to revenue collection, some occupants could not afford to pay the full purchase price for the sale of residential houses that were disposed. By the end of the financial year, revenue was over collected due to arrear rental payments.
Priorities from the National Development Plan, 2014-2019 Medium Term Strategic Framework Outcomes as it forms the first 5-Year building block towards achieving the National Development Plan Vision 2030, Free State Growth and Development Strategy priorities and all the relevant legislation, policies and other mandates of the Department of Public Works and Infrastructure were taken into account whilst implementing 2015/2016 policy directives.
www.publicworks.fs.gov.za
6 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
It is of great importance to note that all the achievements which we have recorded were the result of the hard work, dedication and commitment of our collective team of the Department of Public Works and Infrastructure, as well as the support we have received from our stakeholders.
I take this opportunity to thank the Head of Department, management and the entire staff of the Department of Public Works and Infrastructure for their continued support and dedication to the implementation of government's programme of action.
______
Ms. D. Kotzee
Member of the Executive Council of the Department of Public Works and Infrastructure
Date: 31 May 2016 PART A: GENERAL INFORMATION A: GENERAL PART
www.publicworks.fs.gov.za
7 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
our
infrastructure network.
Successes
Filling of posts
During the 2015/2016 financial year the Department filled 70 new posts. These appointments include technical personnel, support staff as well as senior management posts. Added to this, the Department is close to achieving a 50/50 equity in terms of gender representation and has also long achieved on required disability target.
With regards to gender mainstreaming, the Department was awarded a green card for compliance by the Commission for Gender Equity. From 2013 to 2015 there had been a 2% overall improvement in gender equity from 46% to 48%. Eight women were promoted to decision-making positions. Key technical positions were male-dominated and this was addressed by recruiting two professionally registered females to lead and head Electrical Engineering and Quantity Surveying.
www.publicworks.fs.gov.za
8 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Infrastructure Delivery/Projects for the year
Outlined in the table below, the Department (in collaboration with the client departments) has successfully completed 27 of the 57 infrastructure projects, as at 31 March 2016.
Department Number of Projects in Construction Number of Projects Completed Public Works & Infrastructure 28 18 Health 2 1 Education 21 4 Social Development 1 1 Economic, Small Business Development, Tourism 1 - and Environmental Affairs Sport, Arts, Culture & Recreation 4 3 TOTAL 57 27
Property Transformation
Implementation of the accommodation plan started in 2014 in order to contribute towards the achievement of transformation in the property industry by encouraging the participation of black landlords. In the 2014/2015 financial year, the planned target of 11 could not be achieved. With a concerted effort the Department can proudly announce the appointment of six black landlords for office accommodation as planned in the 2015/2016 Annual Performance Plan.
EPWP Work opportunity initiatives
Work opportunities created by the Free State Province in the year under review amounts to 53 715, of which 2 524 were created by the Department.
Significant events
The Bainsvlei Combined School Hostel, which will accommodate learners from the farming community, was constructed by the Department of Public Works and Infrastructure on behalf of the Department of Education. The project created 135 work opportunities through the Expanded Public Works Programme (EPWP).
The construction and opening of the Dr. Petrus Molemela (the then Seisa Ramabodu) Stadium contributes to the following:
• Nearby Local Casual Labourers (LCL) gained employment and skills during the construction of the stadium INFORMATION A: GENERAL PART • Local-Sub-contractors gained 400 work opportunities • Small businesses will soon pick-up during matches and other related sporting activities that will take place at the facility. • On the aspect of safety and security, the stadium will become a landmark reference and with the tall light masts, the stadium will "light- up" in the evening, thereby providing lighting to the surrounding community.
The refurbishment and renovations of Ratlou Complex Home Affairs offices started with 20 unskilled EPWP, general workers, departmental artisans and regional inspectors. The building was totally vandalised.
The following were attended to: • Electricity: Electrical wiring, fittings, DB boards, plugs and light switches. • Plumbing: Water closets, handwash basins, geysers, fittings, copper pipes and taps. • Carpentry: Wooden doors, locks and ceilings. • The upgrading had to be classified as a total renovation to the building that further included the following: - Demolition of partitioning: removal of existing ceilings, floor covering and wall tiles. - Fixing of roof coverings: ceiling and painting of roof covering of the main building and carport area. - New water reticulation and plumbing work. - Re-wiring: of the main building and carports. - Floor covering: wall tiles, floor tiles and vinyl laminated flooring. - Burglar proofing for windows and entrance doors.
www.publicworks.fs.gov.za
9 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
- Construction of new security fence - Additional ablution facilities, two accesses ramps for public and officials (including hand rails). - New partitioning suspended ceilings and doors
Challenges
Revenue collection
With regards to revenue collection, some occupants could not afford to pay the full purchase price for residential houses that were disposed. By the end of the financial year, revenue was over collected due to arrear rental payments.
Information Communication Technology
The implementation of Information Systems in support of the Department's mandate were postponed due to the project procurement processes that should be finalised during 2016/2017 financial year in order for the project to commence.
Financial Constraints
The budget allocated for payment of municipal services and rates and taxes is not sufficient. The projected shortfall is always reported on a monthly basis to Provincial Treasury (PT) via the In-Year-Monitoring (IYM) report.
Contract Management
The Department has put measures in place to improve contract management by appointing a Deputy Director to enhance capacity at Legal Services as well as drafting of a Contract Management Manual which will make Legal Services custodian of specific original contracts. This intends to create a central point for storage of strategically important contracts within the Department.
Overview of the financial results of the department:
Departmental receipts
Departmental receipts 2014/2015 2015/2016 Estimate Actual Under Estimate Actual Over/Under Amount Collection Amount Collection Collected Collected R'000 R'000 R'000 R'000 R'000 R'000 Sale of goods and services 38 073 36 097 1 976 38 566 40 438 (1 872) other than capital assets Transfers received ------Fines, penalties and forfeits ------Interest, dividends and rent 52 52 - 79 79 - on land Sale of capital assets 815 815 - 3 479 2 500 979 Financial transactions in 3 368 3 300 68 1 840 1 839 1 assets and liabilities TOTAL 42 308 40 264 2 044 43 964 44 856 (892)
www.publicworks.fs.gov.za
10 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Plans for collecting departmental revenue
Revenue generation initiatives for 2015/2016 were as follows; • Advertising on government buildings. • Disposal of unutilised and redundant buildings. • Rental of antenna space to Vodacom, MTN and Cell C for antennas in the CBD. • Maximising revenue on parking space available. • Maximising revenue on rental of office space.
Reasons for over collection of revenue The Department over collected revenue by R892 000. The reason being that revenue outstanding from the previous year were only received in the current year.
Future measures to rectify over collection of revenue All lease contracts for state owned properties must be signed before the beginning of the new financial year and this will also include the renewal of contracts.
Tariffs charged by the Department The Department generates revenue mainly from rentals of state properties and parking spaces. The Department annually submits request to increase tariffs to Provincial Treasury before April. The increased tariffs for residential and commercial properties are mostly market related.
Programme Expenditure
Programme Name 2014/2015 2014/2015 Under Final Actual Under Expenditure Appropriation Expenditure Expenditure Final Actual 2015/2016 2015/2016 Appropriation Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Administration 100 060 99 305 755 111 214 110 937 277 Public Works Infrastructure 1 099 370 1 097 549 1 821 1 207 288 1 206 682 606 Expanded Public Works Programme 185 405 185 319 86 185 793 185 737 57 TOTAL 1 384 835 1 382 173 2 662 1 504 295 1 503 355 940
Reasons for under expenditure PART A: GENERAL INFORMATION A: GENERAL PART The Department underspent on the allocated budget with R940 000 or 0.06 percent for the financial year, due to the following reasons: a) A supplier experienced challenges with a Gauteng-based company delivering material in Bloemfontein to complete a project. b) The under expenditure of R331 000 on compensation of employees is due to unforeseen natural attrition and fewer applications for housing allowances than anticipated.
Roll over funds
Project Budget Commitment Expenditure Uncommitted Funds Total Unspent Funds R'000 R'000 R'000 R'000 R'000 Public Works Infrastructure Access Control 1 000 404 596 - 404 Bo Pw/fs/16/92
Roll-over funds to the 2016/2017 financial year has been requested to complete the security access booms project. An order for R483 076 was placed on 29 January 2016 for the installation of boom gates at OR Tambo House, Fidel Castro Building, Lengau and NALN buildings in Bloemfontein. The supplier completed more than fifty percent of the work at year end, but experienced challenges with a Gauteng- based supplier delivering material.
www.publicworks.fs.gov.za
11 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
1. The Department of Public Works & Infrastructure provided office accommodation to the Departments listed below. No value for this service can be attributed to this transaction.
STATE OWNED PROPERTIES a) Free State Department of Agriculture and Rural Development (ABSA Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET CURRENT USE DESCRIPTION 1 Xhariep Smithfield Office Extension Services 2 Xhariep Petrusburg Office Extension Services 3 Xhariep Fauriesmith Office Extension Services 4 Xhariep Dewetsdorp Office Extension Services 5 Xhariep Xhariep Dam Office Extension Services 6 Xhariep Xhariep Dam Office Extension Services 7 Mangaung Metro Thaba Nchu OfficeExtension Services 8 Mangaung Metro Thaba Nchu Office Vet labVeterinary Services 9 Mangaung Metro Bloemfontein Office Vet lab Veterinary Services 10 Mangaung Metro Tweespruit Old traffic Department Office 11 Mangaung Metro Bloemfontein Office Glen Extension Services 12 Lejweleputswa Glen: Admin Building Head Office Extension Services 13 Lejweleputswa Glen: Boiler Room Building Head Office Extension Services 14 Lejweleputswa Glen: Chemistry Building Head Office Extension Services 15 Lejweleputswa Glen: H-block Building Head Office Extension Services 16 Lejweleputswa Glen: House no 1 (College) Head Office Extension Services 17 Lejweleputswa Glen: House no 2 Head Office Extension Services (Farmer Settlement) 18 Lejweleputswa Glen: House no 4 (Economics) Head Office Extension Services 19 Lejweleputswa Glen: House no 5 (Economics) Head Office Extension Services 20 Lejweleputswa Glen: House no 6 (Economics) Head Office Extension Services 21 Lejweleputswa Glen: ICT Building Head Office Extension Services 22 Lejweleputswa Glen: IPJ Complex Head Office Extension Services 23 Lejweleputswa Glen: Main Building Head Office Extension Services 24 Lejweleputswa Glen: Rural Development Head Office Extension Services Building 25 Lejweleputswa Glen: Stone Buiding Head Office Extension Services (Engineering) 26 Lejweleputswa Glen: Stone Buiding (Land Care) Head Office Extension Services 27 Lejweleputswa Glen: Verbeek Building Head Office Extension Services 28 Lejweleputswa Glen; House no 3 Head Office Extension Services (Disaster Managment) 29 Lejweleputswa Boshof Office Extension Services 30 Lejweleputswa Bultfontein Office Extension Services 31 Lejweleputswa Hoopstad Office Extension Services 32 Lejweleputswa Odendaalsrus Office Extension Services 33 Lejweleputswa Ventersburg Office Extension Services 34 Lejweleputswa Welkom District Office Extension Services 35 Lejweleputswa Brandfort Office Extension Services 36 Fezile Dabi Kroonstad Office Extension Services 37 Fezile Dabi Kroonstad Office Vet lab Veterinary Services 38 Fezile Dabi Koppies Office Extension Services 39 Fezile Dabi Heilbron Office Extension Services 40 Thabo Mofutsanyana Harrismith Office Extension Services 41 Thabo Mofutsanyana Phuthaditjhaba Office Extension Services 42 Thabo Mofutsanyana Makoane Office Extension Services 43 Thabo Mofutsanyana Thaba Bosiu Office Extension Services
www.publicworks.fs.gov.za
12 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
a a a a a a a a a a a
a
a b) Free State Department of Co-operative Governance, Traditional Affairs and Human Settlements (Lebohang Building Bloemfontein) (i) Co-operative Governance, Traditional Affairs No. DISTRICT TOWN COMMON ASSET CURRENT USE DESCRIPTION 1 Mangaung Metro Bloemfontein Lebohang Building Offices 2 Fezile Dabi Kroonstad Fezile Dabi District Office, Offices No. 6 Station Street 3 Mangaung Metro Bloemfontein Provincial Disaster Management Centre Offices MANCOFS (Pelonomi Hospital) 4 Xhariep Trompsburg Xhariep District offices, House No. 2 Offices 5 Fontein Street, Trompsburg 5 Lejweleputswa Welkom District Offices Kopano Complex & Offices Musicon
(ii) Human Settlements No. DISTRICT TOWN COMMON ASSET CURRENT USE DESCRIPTION 1 Mangaung Metro Bloemfontein Department of Cooperative Governance Offices & Traditional Affairs (CoGTA), and Department of Human Settlements (HS) PART A: GENERAL INFORMATION A: GENERAL PART 2 Fezile Dabi Kroonstad Fezile Dabi District Offices Offices 3 Xhariep Trompsburg Xhariep District Offices Offices 4 Lejweleputswa Welkom Lejweleputswa District Offices Offices 5 Thabo Mofutsanyana Phuthaditjhaba Thabo Mofutsanyana District Office Offices c) Free State Department of Economic Development, Tourism and Environmental Affairs (Bojanala Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET CURRENT USE DESCRIPTION 1 Xhariep Fauresmith Kalkfonteindam Nature Reserve Offices/ Staff Accommodation/ Stores 2 Xhariep Gariepdam Gariep Fish Hatchery Offices/ Staff Accommodation/ Stores 3 Xhariep Gariepdam Gariep Nature Reserve Offices/Chalets/ Stores 4 Xhariep Bethulie Tussen-Die-Riviere Nature Reserve Offices/ Staff Accommodation/ Stores 5 Mangaung Metro Wepener Caledon Nature Reserve Offices/ Staff Accommodation/ Stores 6 Lejweleputsoa Hoopstad Sandveld Nature Reserve Office/ Staff Accommodation/ Chalets/Stores 7 Lejweleputswa Theunissen Erfnisdam Nature Reserve Office/ Staff Accommodation/ Chalets/ Stores 8 Lejweleputswa Ventersburg Willem Pretorius Nature Reserve Office/ Staff Accommodation/ Chalets/ Stores 9 Lejweleputswa Welkom Environmental Awareness and SMME Office
www.publicworks.fs.gov.za
13 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
10 Fezile Dabi Koppies Koppiesdam Nature Reserve Office/ Staff Accommodation/ Chalets/ Stores 11 Thabo Mofutsanyana Memel Seekoeivlei Nature Reserve Offices/Chalets/ Stores 12 Thabo Mofutsanyana Harrismith Sterkfonteindam Nature Reserve Office/ Staff Accommodation/ Chalets/ Stores 13 Thabo Mofutsanyana Frankfort Jim Fouche Resort Office/ Staff Accommodation/ Chalets/ Stores 14 Thabo Mofutsanyana Phuthaditjhaba Fika Patso Resort Office/ Staff Accommodation/ Chalets/ Stores 15 Xhariep Phillipolis P.K. Le Roux Dam Nature Reserve Office/ Staff Accommodation/ Chalets/ Stores 16 Mangaung Metro Botshabelo Rustfonteindam Nature Reserve Office/ Staff Accommodation/ Chalets/ Stores 17 Mangaung Metro Bloemfontein Bathurst Nature Reserve Offices/ Staff Accommodation/ Stores 18 Mangaung Metro Bloemfontein Philip Sanders Resort Office/ Staff Accommodation/ Chalets/ Stores 19 Mangaung Metro Bloemfontein Karee Nursery Offices/ Staff Accommodation/ Stores 20 Mangaung Metro Bloemfontein Soetdoring Nature Reserve Office/ Staff Accommodation/ Chalets/ Stores 21 Mangaung Metro Bloemfontein Maria Moroka Nature Reserve Office/ Staff Accommodation/ Chalets/ Stores d) Free State Department of Education (Free State Provincial Government Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET CURRENT USE DESCRIPTION 1 Mangaung Metro Bloemfontein Free State Provincial Government Building Offices (Head Office) 2 Mangaung Metro Bloemfontein Tempe Warehouse Complex Offices (Head Office) 3 Fezile Dabi Sasolburg Old Cedar Hostel Complex Offices (District) 4 Fezile Dabi Sasolburg Kahobotjha-Sakhubusha School Complex Offices (District) (Coney Island) 5 Thabo Mofutsanyana QwaQwa "De Bult" Government Buildings QwaQwa - 2 Blocks Offices (District) 6 Thabo Mofutsanyana QwaQwa Witsieshoek Primary School Complex Offices (District) 7 Mangaung Metro Bloemfontein Eureka Hostel Offices (District) 8 Mangaung Metro Ladybrand Sekgalabateng Training CentreNew Printing and Packaging facility 9 Mangaung Metro Bloemfontein Rachel Steyn Hostel (Child Guidance Clinic) Satellite (Motheo) 10 Fezile Dabi Kroonstad Johan Slabbert Hostel (Child Guidance Clinic) Child Guidance Clinic 11 Fezile Dabi Sasolburg Sasolburg Primary School (Child Guidance Clinic) Child Guidance Clinic 12 Thabo Mofutsanyana Bethlehem Truida Kestell School Complex (Child Guidance Child Guidance Clinic Clinic) 13 Lejweleputswa Welkom Jim Fouchépark (Child Guidance Clinic) Child Guidance Clinic 14 Thabo Mofutsanyana QwaQwa Tshiya College Child Guidance Clinic 15 Fezile Dabi Kroonstad Old Technical College ERC 16 Mangaung Metro Thaba Nchu Teachers College ERC 17 Thabo Mofutsanyana Bethlehem District Offices District Offices e) Free State Department of Health (1 Academic Hospital, 1 Psychiatric Hospital, 5 Regional Hospitals, 24 District Hospitals, 227 Clinics and 10 Community Health Centres ) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Bloemfontein District Office Office 2 Mangaung Metro Bloemfontein Xhariep District office Office 3 Mangaung Metro Bloemfontein Rhodes Ave Oranjesig Psychiatric Complex 4 Mangaung Metro Bloemfontein Corporate office Office 5 Mangaung Metro Bloemfontein Corporate office Office
www.publicworks.fs.gov.za
14 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
6 Mangaung Metro Thaba Nchu District Office Office 7 Mangaung Metro Thaba Nchu Ombudsman- Sinodale Office 8 Fezile Dabi Kroonstad Office Office 9 Fezile Dabi Sasolburg District Office Office 10 Lejweleputswa Welkom District Office Office 11 Thabo Mofutsanyana Bethlehem Roads offices Office 12 Thabo Mofutsanyana Phuthaditjhaba District Office-Ombudsman Office 13 Xhariep Koffiefontein Sub-District Office-De Beers Office 14 Xhariep Springfontein Sub-District Office-Transnet Office 15 Xhariep Trompsburg Sub-District Office Office 16 Xhariep Phillipolis Sub-District office- Environmental Office 17 Xhariep Zastron Zastron district hospital Office
f) Free State Department of Police, Roads and Transport (Medfontein Building, Lengau Testing Station and PERM Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Thabo Mofutsanyana Bethlehem Civil T/Mofutsanyana Office 2 Thabo Mofutsanyana Bethlehem Civil Beth Dihlabeng Office 3 Thabo Mofutsanyana Bethlehem Revenue T/Mofutsanyana Office 4 Thabo Mofutsanyana Kestell Traffic T/Mofutsanyana Office 5 Thabo Mofutsanyana Ficksburg Testing Station Office 6 Thabo Mofutsanyana Harrismith Harrismith M/Phofung Office 7 Thabo Mofutsanyana QwaQwa QwaQwa M/Phofung Office 8 Thabo Mofutsanyana QwaQwa Testing Station Office 9 Thabo Mofutsanyana QwaQwa T/Mofutsanyana Warehouse Office 10 Xhariep Bethulie Xhariep DC Revenue Office 11 Mangaung Metro Bloemfontein Roads Infrastructure Office 12 Mangaung Metro Bloemfontein Roads Infrastructure Office 13 Mangaung Metro Bloemfontein Xhariep/Motheo Warehouse Office 14 Lejweleputswa Boshof Roads Office Office 15 Lejweleputswa Boshof Registration Administration office Office 16 Lejweleputswa Bothaville Roads Office Office 17 Lejweleputswa Bothaville Registration Administration office Office
18 Lejweleputswa Bothaville Weighbridge Office INFORMATION A: GENERAL PART 19 Lejweleputswa Brandfort Registration Administration office Office 20 Mangaung Metro Botshabelo Motheo DC Revenue Office 21 Lejweleputswa Bultfontein Roads Camp Office 22 Lejweleputswa Bultfontein Registration office Office 23 Thabo Mofutsanyana Clocolan Traffic Office Office 24 Lejweleputswa Dealesville Registration Administration Office Office 25 Mangaung Metro Dewetsdorp Roads Infrastructure Office 26 Mangaung Metro Dewetsdorp Motheo DC Revenue Office 27 Xhariep Edenburg Xhariep DC Revenue Office 28 Xhariep Edenville Registration and Traffic Offices Office 29 Mangaung Metro Excelsior Motheo DC Revenue Office 30 Xhariep Fauriesmith Roads Infrastructure Office 31 Xhariep Fauriesmith Xhariep DC Revenue Office 32 Fezile Dabi Frankfort Road Office Office 33 Fezile Dabi Frankfort Registration and Traffic Offices Office 34 Fezile Dabi Heilbron Road Office Office 35 Fezile Dabi Heilbron Registration and Traffic Offices Office 36 Lejweleputswa Henneman Welkom Roads Camp Office 37 Lejweleputswa Henneman Registration office Office
www.publicworks.fs.gov.za
15 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
38 Lejweleputswa Hertzogville Roads Camp Office 39 Lejweleputswa Hertzogville Registration Administration office Office 40 Lejweleputswa Hoopstad Roads Office Office 41 Lejweleputswa Hoopstad Registration Administration office Office 42 Xhariep Jacobsdal Xhariep DC Revenue Office 43 Xhariep Koffiefontein Xhariep DC Revenue Office 44 Fezile Dabi Koppies Registration and Traffic Offices Office 45 Fezile Dabi Kroonstad Regional Roads Office Office 46 Fezile Dabi Kroonstad Roads Office Office 47 Fezile Dabi Kroonstad Area Offices Office 48 Fezile Dabi Kroonstad Training Centre Office 49 Fezile Dabi Kroonstad S.P.I Offices Office 50 Fezile Dabi Kroonstad Warehouse Office 51 Fezile Dabi Kroonstad Registration and Traffic Offices Office 52 Fezile Dabi Kroonstad Weighbridge Office 53 Thabo Mofutsanyana Ladybrand Roads Infrastructure Office 54 Thabo Mofutsanyana Ladybrand Motheo DC Revenue Office 55 Mangaung Metro Bloemfontein Registration and Traffic Offices Office 56 Lejweleputswa Odendaalsrus Registration office Office 57 Fezile Dabi Parys Registration and Traffic Offices Office 58 Xhariep Petrusburg Roads Infrastructure Office 59 Xhariep Petrusburg Xhariep DC Revenue Office 60 Xhariep Philippolis Xhariep DC Revenue Office 61 Xhariep Reddersburg Xhariep DC Revenue Office 62 Xhariep Rouxville Roads Infrastructure Office 63 Xhariep Rouxville Xhariep DC Revenue Office 64 Fezile Dabi Sasolburg Registration and Traffic Offices Office 65 Fezile Dabi Sasolburg DLTC Offices Office 66 Mangaung Metro Thaba Nchu Roads Office Office (Selosesha) 67 Thabo Mofutsanyana Senekal Civil Senekal Setsoto Office 68 Xhariep Smithfield Xhariep DC Revenue Office 69 Xhariep Springfontein Xhariep DC Revenue Office 70 Fezile Dabi Steynsrus Registration and Traffic Offices Office 71 Mangaung Metro Thaba Nchu Motheo DC Revenue Office 72 Lejweleputswa Theunissen Registration office Office 73 Xhariep Trompsburg Roads Infrastructure Office 74 Xhariep Trompsburg Xhariep DC Revenue Office 75 Lejweleputswa Ventersburg Registration office Office 76 Fezile Dabi Viljoenskroon Registration and Traffic Offices Office 77 Thabo Mofutsanyana Villiers Registration and Traffic Offices Office 78 Lejweleputswa Virginia Registration office Office 79 Thabo Mofutsanyana Vrede Testing Station Office 80 Fezile Dabi Vredefort Registration and Traffic Offices Office 81 Lejweleputswa Welkom Registration Offices Office 82 Lejweleputswa Welkom Traffic Office Office 83 Mangaung Metro Wepener Motheo DC Revenue Office 84 Lejweleputswa Wesselsbron Registration Administration office Office 85 Lejweleputswa Winburg Area and Regional Office Office 86 Lejweleputswa Winburg Roads Office Office 87 Lejweleputswa Winburg Registration Administration office Office 88 Lejweleputswa Winburg Warehouse Office 89 Xhariep Zastron Xhariep DC Revenue Office
www.publicworks.fs.gov.za
16 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 g) Free State Department of the Premier (Lebohang Building and Free State Provincial Government Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Bloemfontein Cnr. St Andrew & Makraaf Streets Offices 2nd to 9th Floor 2 Xhariep Zastron Multipurpose Centre Main building, ground floor 3 Xhariep Trompsburg Booysen Street Main building, ground floor 4 Thabo Mofutsanyana QwaQwa - Tseki Mampoi Street Main building, ground floor (Phuthaditjhaba) 5 Thabo Mofutsanyana QwaQwa - Namahadi Charles Mopedi Stedia Street Main building, ground floor 6 Lejweleputswa Herzogville Municipal Building Main building, ground floor 7 Lejweleputswa Winburg Municipal Building Main building, ground floor 8 Lejweleputswa Welkom Long Road Kopano Hospital 5th floor 9 Fezile Dabi Sasolburg Old FNB Building, Sasolburg Old FNB Building 10 Mangaung Metro Thaba Nchu Thaba Nchu Thusong Centre Thusong Centre h) Free state Department of Social Development (Thusanong Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Fezile Dabi Frankfort Sub Offices Sub Offices 2 Fezile Dabi Kroonstad KGI building District Offices District Offices 3 Fezile Dabi Kroonstad Station Parking 37 Parkings 4 Fezile Dabi Tweeling 2nd Street Children's Home 5 Fezile Dabi Kroonstad Plot 39 Smaldeel Road Secure care centre 6 Lejweleputswa Boshof Sub Office Sub Offices 7 Mangaung Metro Thaba-Nchu Botshelo Community Centre- Sub Office Community Centre 8 Mangaung Metro Bloemfontein Thusanong Districts Office District Offices (Sharing with SASSA) 9 Mangaung Metro Botshabelo 432 Block A Botshabelo Old Age Home 10 Mangaung Metro Thaba Nchu 4701 Poloko Street Old Age Home 11 Mangaung Metro Bloemfontein Old Railway Hostel Children's Home 12 Mangaung Metro Bloemfontein 28 Drente Road Elrich Park Secure care centre 13 Mangaung Metro Bloemfontein 03 Roth Avenue Willows Victim empowerment centre 14 Mangaung Metro Bloemfontein 28 Drente Road Elrich Park Child Justice centre 15 Thabo Mofutsanyana Bethlehem Sederhof Sub Offices: Sub Offices 16 Thabo Mofutsanyana Bethlehem New road Sub office (Panorama) Sub Offices 17 Thabo Mofutsanyana QwaQwa Makwane Village Sub offices Youth Centre
18 Thabo Mofutsanyana Vrede Sub Offices Offices / Containers INFORMATION A: GENERAL PART 19 Thabo Mofutsanyana Senekal Sub Offices Sub Offices 20 Thabo Mofutsanyana QwaQwa 6065 Phatsoane Street Old Age Home 21 Thabo Mofutsanyana QwaQwa 1809 Mokgethi Street Children's Home 22 Thabo Mofutsanyana QwaQwa Mampoi Road Child Justice centre 23 Thabo Mofutsanyana QwaQwa Elizabeth Ross Hospital Tshepong 2 Victim Empowerment Centre 24 Thabo Mofutsanyana Qwa Qwa Mampoi Street Phuthaditjhaba New Secure Centre 25 Xhariep Jagersfontein Charlesville Sub Offices Sub Offices 26 Xhariep Koffiefontein District Offices Block B and Block F District Offices 27 Xhariep Koffiefontein Social Workers Consulting Rooms Sub Offices 28 Xhariep Smithfield Sub Office Sub Offices i) Free State Department of Sport, Arts, Culture and Recreation (Business Partners Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Bloemfontein Oos Burger Street Library: District Offices 2 Mangaung Metro Bloemfontein 36 Zastron Street Offices & Storage 3 Mangaung Metro Bloemfontein First Avenue Offices/Miscellaneous 4 Mangaung Metro Thaba-Nchu 103-104 Market Square Offices/Miscellaneous 5 Mangaung Metro Bloemfontein Pres. Brand Street Museum/Offices
www.publicworks.fs.gov.za
17 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
6 Mangaung Metro Bloemfontein 37 Elizabeth Street Records Center / Repository 7 Mangaung Metro Bloemfontein 29 Badenhorst Street, Universitas Repository 8 Mangaung Metro Bloemfontein 36 Zastron Street Office & Storage 9 Mangaung Metro Bloemfontein 145 Benade Avenue, Fichardtpark Library 10 Mangaung Metro Bloemfontein 18921 Moshoeshoe Road, Mangaung Library 11 Mangaung Metro Bloemfontein Preller Plein Vacant Site (Library) 12 Mangaung Metro Botshabelo 151 BA Hospital Road Library 13 Mangaung Metro Botshabelo Site 2158, Block E Library 14 Mangaung Metro Selosesha 96 Station Street Library 15 Mangaung Metro Bloemfontein Boerneef Street, Langenhovenpark Library 16 Mangaung Metro Bloemfontein 116 A Church Street Museum/Offices- Military 17 Mangaung Metro Glen Glen College Meseum/Offices - Glen 18 Lejweleputswa Welkom 8366 Constantia Offices/Miscellaneous 19 Lejweleputswa Boshof 2 Voortrekker Street Boshof Offices/Miscellaneous 20 Lejweleputswa Winburg Voortrekker Monument Museum/Offices - Pioneer 21 Lejweleputswa Allanridge c/o Caledon & Lauchan Street Library 22 Lejweleputswa Allanridge Stand 30 Nyakollong Library 23 Lejweleputswa Boshof c/o Sen van Niekerk & Voortrekker Street Library 24 Lejweleputswa Bothaville 20 Preller Street Library 25 Lejweleputswa Brandfort Mothupi Street, Masjwemaseu Library 26 Lejweleputswa Brandfort 78 Voortrekker Street Library 27 Lejweleputswa Bultfontein c/o Market & Bosman Street Library 28 Lejweleputswa Bultfontein Basia Street, Phahameng Library 29 Lejweleputswa Dealesville Potlaki St, Tshwaranang Library 30 Lejweleputswa Henneman c/o Kerk & Isabella Street Library 31 Lejweleputswa Henneman 1123 Molefi Street, Phomolong Library 32 Lejweleputswa Hertzogville Pretorius Street Library 33 Lejweleputswa Hoopstad Buiten Street Library 34 Lejweleputswa Hoopstad 540 M M Masiu St, Tikwana Library 35 Lejweleputswa Odendaalsrus c/o Kerk & Steyn Street Library 36 Lejweleputswa Odendaalsrus Pompey Street Kutlwanong Library 37 Lejweleputswa Soutpan Ikgomotseng Library 38 Lejweleputswa Theunissen c/o Pienaar & Kerk Street Library 39 Lejweleputswa Theunissen Joel Park Masilo Library 40 Lejweleputswa Ventersburg c/o Voortekker & Van andel Streets Library 41 Lejweleputswa Ventersburg Extension Voortekker St, Mmamahabane Library 42 Lejweleputswa Verkeerdevlei Site 23, Tshepong Library 43 Lejweleputswa Virginia Viginia Gardens Library 44 Lejweleputswa Virginia Meloding Street, Meloding Library 45 Lejweleputswa Welkom 5 Tulbach Street Library 46 Lejweleputswa Welkom 15589c/oMike Chaotsane & Buick Offices & stores Tshabalala Streets, Motse-Thabong 47 Lejweleputswa Welkom Kopano Complex, Long Street, Welkom Library 48 Lejweleputswa Wesselsbron Erwee Street Library 49 Lejweleputswa Wesselsbron 2353 Motloenya Street, Monyakeng Library 50 Lejweleputswa Welkom 64 Bok Street Goldenheights Library 51 Lejweleputswa Welkom 21263 Nkoane Road, Kopanong Indoor Library Sport Centre, Thabong, Welkom 52 Fezile Dabi Sasolburg 6095 Chris Hani Offices/Miscellaneous 53 Fezile Dabi Heilbron 72 Long Market Street Heilbron Museum/Offices - Riemland 54 Fezile Dabi Dealesville Potlaki St, Tshwaranang Library 55 Fezile Dabi Deneysville Refengkgotso Library 56 Fezile Dabi Deneysville c/o Island & Main Street Library
www.publicworks.fs.gov.za
18 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
57 Fezile Dabi Frankfort c/o Brand & Nieuw Street Library 58 Fezile Dabi Frankfort 1212 Namahadi St, Namahadi Library 59 Fezile Dabi Heilbron c/o Pierce & Voortrekker Library 60 Fezile Dabi Heilbron Konape St, Phiritona Library 61 Fezile Dabi Koppies Dirkie Uys Street Library 62 Fezile Dabi Koppies 1284 New Location, Kwakwatsi Library 63 Fezile Dabi Kroonstad c/o Steyn and Hill Street Library 64 Fezile Dabi Kroonstad Hennie Ludick Street, Maokeng Library 65 Fezile Dabi Kroonstad c/o Koekoe & Louw Steets, Maokeng Library 66 Fezile Dabi Oranjeville Site 1113, Oranjeville Ext 1 Library 67 Fezile Dabi Parys c/o Philip & Schilbach Street Library 68 Fezile Dabi Parys 13 Alan Street Library 69 Fezile Dabi Parys c/o 3rd Avenue & 5th Street, Schonkenville Library 70 Fezile Dabi Sasolburg John Vorster Avenue Library 71 Fezile Dabi Sasolburg Community Centre, Zamdela Library 72 Fezile Dabi Steynrus Matlwangtwang Library 73 Fezile Dabi Tweeling 5 Tenth Street Library 74 Fezile Dabi Viljoenskroon c/o Engelbrecht and Mahen Street Library 75 Fezile Dabi Viljoenskroon Rammulotsi Library 76 Fezile Dabi Villiers 23A Main Street (Hoofd Street Library 77 Fezile Dabi Villiers Mofokeng St, Qalabotjha Library 78 Fezile Dabi Vredefort c/o Slabbert and Meerholz Streets Library 79 Fezile Dabi Sasolburg 10 Corner Klasie Havenga & Meads Street Library 80 Fezile Dabi Sasolburg Cnr President Steyn Library 81 Xhariep Bethulie 1 Voortrekker Street Bethulie Museum/Offices 82 Xhariep Phillipolis Voortrekker Street Museum/ Offices – Transxhariep 83 Xhariep Smithfield Douglas Street Smithfield Museum/Offices - Caledon River 84 Xhariep Bethulie Joubert Street Library 85 Xhariep Bethulie Jim Fouche Street, Lephoi Library 86 Xhariep Dewetsdorp Brand Street Library 87 Xhariep Dewetsdorp Morojaneng Library 88 Xhariep Edenburg 16 Church Street Library 89 Xhariep Fauresmith 7 East Burger street Library 90 Xhariep Gariep 11 Patrys Street Library 91 Xhariep Gariep 17 Hydropark Library INFORMATION A: GENERAL PART 92 Xhariep Jacobsdal Ratanang Library 93 Xhariep Jagersfontein c/o Kerr & Central Street Library 94 Xhariep Jagersfontein Seekoei Street, Itumeleng Library 95 Xhariep Koffiefontein 29 Groot Trek Street Library 96 Xhariep Koffiefontein Boitumelong Street, Dithlake Library 97 Xhariep Luckhoff Site 121, Relebohile Library 98 Xhariep Petrusburg 29 Oos Street Library 99 Xhariep Petrusburg Site 1756, Bolakanang Library 100 Xhariep Philippolis Voortrekker Street Library 101 Xhariep Reddersburg 27 Andries Pretorius Street Library 102 Xhariep Rouxville c/o Piet Retief & Roux Street Library 103 Xhariep Rouxville Posholi Street, Roleleathunya Library 104 Xhariep Rouxville c/o Piet Retief & Roux Street Library 105 Xhariep Rouxville Posholi Street, Roleleathunya Library 106 Xhariep Trompsburg c/o 78 Voortrekker & David Street Library 107 Xhariep Wepener De Wet Street Library 108 Xhariep Wepener Minnaar Street Library 109 Xhariep Jacobsdal Jacobsdal Library 110 Xhariep Luckhoff Luckhoff Library
www.publicworks.fs.gov.za
19 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
111 Xhariep Gariepdam Gariep Library 112 Xhariep Hydropark Hydropark Library 113 Xhariep Trompsburg 55 Voortrekker Street Library 114 Xhariep Sasolburg Cnr President Steyn/Williams Library 115 Thabo Mofutsanyana QwaQwa QwaQwa Museum/Offices 116 Thabo Mofutsanyana Arlington 813 Leratswana, Arlington Library 117 Thabo Mofutsanyana Bethlehem Pres Boshoff Street Library 118 Thabo Mofutsanyana Bethlehem c/o President Boshoff & Cambridge Street Library 119 Thabo Mofutsanyana Clocolan Andries Pretorius Street Library 120 Thabo Mofutsanyana Clocolan Hlohlolwane Library 121 Thabo Mofutsanyana Excelsior 39 Kommissie Street Library 122 Thabo Mofutsanyana Excelsior Mponeng Street, Mahlaswetsa Library 123 Thabo Mofutsanyana Ficksburg c/o Troon & Voortrekker Street Library 124 Thabo Mofutsanyana Ficksburg 1191 Zone 2, Meqhleleng Library 125 Thabo Mofutsanyana Fouriesburg Stand 46, Mashaeng Library 126 Thabo Mofutsanyana Harrismith 62 Warden Street Library 127 Thabo Mofutsanyana Harrismith 2227 Ntshingila Drive, Intabazwe Library 128 Thabo Mofutsanyana Hobhouse Site 524 Dipalaneng Library 129 Thabo Mofutsanyana Kestell Blignaut Street Library 130 Thabo Mofutsanyana Ladybrand c/o Joubert & Voortrekker Street Library 131 Thabo Mofutsanyana Ladybrand Matlele Drive, Manyatseng Library 132 Thabo Mofutsanyana Lindley 16 A Kerk Street Library 133 Thabo Mofutsanyana Lindley 914 Sisula Park, Ntha Library 134 Thabo Mofutsanyana Mamafubedu Potgieter Street, Mamafubedu Library 135 Thabo Mofutsanyana Marquard President Swart Plein/ Unie St Library 136 Thabo Mofutsanyana Marquard 846 Moemaneng Library 137 Thabo Mofutsanyana Memel Site 461/1 Library 138 Thabo Mofutsanyana Paul Roux Site 416, Fateng Tse Ntsho Library 139 Thabo Mofutsanyana Phuthaditjhaba Mampoi Street (next to Community Hall) Library 140 Thabo Mofutsanyana Reitz Sarel Cilliers Street Library 141 Thabo Mofutsanyana Reitz 449 Shop St, Petsana Library 142 Thabo Mofutsanyana Senekal Van Riebeeck Street Library 143 Thabo Mofutsanyana Senekal John Stone St, Matwabeng Library 144 Thabo Mofutsanyana Tsiame Tsiame Library 145 Thabo Mofutsanyana Tweespruit 5 Peper Street Library 146 Thabo Mofutsanyana Vrede 47 Kuhn Street Library 147 Thabo Mofutsanyana Vrede 1463 Kalifman St, Thembalihle Library 148 Thabo Mofutsanyana Warden 8 Agste Street Library 149 Thabo Mofutsanyana Warden Main Street, Ezenzeleni Library 150 Thabo Mofutsanyana Bethlehem 10 Kerk Street Library 151 Thabo Mofutsanyana Qwaqwa Portion 123 of Farm 1926 Charles Library Mopedi Stadium
www.publicworks.fs.gov.za
20 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 j) Free State Department of Provincial Treasury (Free State Provincial Government Building Bloemfontein) k) Free State Legislature (4th Raadzaal – Bloemfontein) l) Fleet Management Trading Entity
LEASED PROPERTIES a) Free State Department of Agriculture and Rural Development (ABSA Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Xhariep Koffiefontein Municipality Building Groottreker Street 9986 Office 2 Xhariep Smithfield Hourse Dou Roux Street 7 9966 Vet clinic 3 Xhariep Reddersburg 5 Van Riebeck Street Office 4 Xhariep Trompsburg Molen Street 35 9913 Office 5 Thabo Mofutsanyana Warden 18 Park Street Office 6 Thabo Mofutsanyana Senekal 7 Noorder Street Office 7 Thabo Mofutsanyana Paul Roux 8 Adam Street 9800 Office 8 Thabo Mofutsanyana Reitz 22 Sarel Cilliers Street Office 9 Thabo Mofutsanyana Lindley 2 Market Street 9630 Office 10 Thabo Mofutsanyana Ladybrand Fomosa Centre 18 Church Street 9745 Office 11 Thabo Mofutsanyana Kestell 36 Blighnaut Street 9860 Office 12 Thabo Mofutsanyana Fouriesburg 48 Robetson Street Office 13 Lejweleputswa Theunissen 27 Le Roux Street Office 14 Lejweleputswa Bothaville SA Graan Building Van der Lingen Street Bothaville Office 15 Fezile Dabi Sasolburg Chris Chris Building 18 NJ V/D Merwe Street Office 16 Fezile Dabi Parys 12 Middel Street Office 17 Fezile Dabi Frankfort 67 Brand Street Office 18 Mangaung Metro Thaba Nchu 10 Rietz Street (Bokamoso House) Office b) Free State Department of Co-operative Governance, Traditional Affairs and Human Settlement (Lebohang Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Bloemfontein LM Building No. 7 Elizabeth Street Local Government Branch / COGTA & Districts Offices 2 Mangaung Metro Bloemfontein Old Sanlam Building No.71 Maitland Street Free State House of Traditional Leaders & HS Offices 3 Thabo Mofutsanyana Phuthaditjhaba FDC Building Mampoi Street, Naledi Mall Thabo Mofutsanyana District Offices
4 Fezile Dabi Sasolburg Mora House Erf No. 15 Sasolburg CBD Fezile Dabi District Offices INFORMATION A: GENERAL PART c) Free State Department of Economic Development, Tourism and Environmental Affairs (Bojanala Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Bloemfontein 34 Markgraaff Street Bojanala 2 Mangaung Metro Bloemfontein C/o Markgraaf & Zastron Street Fountain Towers 3 Mangaung Metro Bloemfontein 98 Zastron Street Agriculture Building North 4 Mangaung Metro Bloemfontein 98 Zastron Street Agriculture Building South 5 Thabo Mofutsanyana Phuthaditjaba 31 Blue Street FDC Building
www.publicworks.fs.gov.za
21 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
d) Free State Department of Education No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Bloemfontein Cnr Markgraaf and St Andrews Street Offices 2 Mangaung Metro Bloemfontein Selbourne Avenue, Bloemfontein Offices 3 Mangaung Metro Bloemfontein 21 Krause Street, Oranjesig, Bloemfontein Warehouse 4 Mangaung Metro Bloemfontein 62 Maitland Street, Central Business Area, Offices 5 Mangaung Metro Bloemfontein 65 Maitland Street, Bloemfontein Offices 6 Mangaung Metro Bloemfontein Aliwal Street, Bloemfontein Offices 7 Mangaung Metro Bloemfontein 110 Selbourne Avenue, Bloemfontein Offices 8 Mangaung Metro Thaba Nchu Thaba Nchu Offices 9 Mangaung Metro Bloemfontein 157 St Andrew Street, Bloemfontein Offices 10 Mangaung Metro Bloemfontein St Andrew Street, Bloemfontein Offices 11 Mangaung Metro Bloemfontein Hanger Street, Bloemfontein Store 12 Mangaung Metro Bloemfontein Murry Street (portion of Erf 162) Offices 13 Lejweleputswa Welkom c/o Reinet and Tulbagh Street, Welkom Offices 14 Lejweleputswa Welkom Cnr Stateway & Tulbagh Street, Welkom Offices 15 Thabo Mofutsanyana Reitz Pres.C.R.Swart Street, Reitz Offices 16 Thabo Mofutsanyana Bethlehem Murry Street (portion of Erf 162) Offices
e) Free State Department of Health No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Thabo Mofutsanyana Bethlehem NIC ALBERTS BUILDING Office 2 Mangaung Metro Bloemfontein MAITLAND STR Office 3 Mangaung Metro Bloemfontein 137 St Andrew Street Bloemfontein Office 4 Thabo Mofutsanyana Ladybrand MARSEILLES Office 5 Thabo Mofutsanyana Senekal NOORDE STR Senekal Office 6 Fezile Dabi Sasolburg UBS ABSA BUILDING Office 7 Xhariep Springfontein SITE 480 Office
f) Free State Department of Police, Roads and Transport (Medfontein Building, Lengau Testing Station and PERM Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Bloemfontein 45 Maitland Street Office 2 Mangaung Metro Bloemfontein Cnr Nelson Mandela & East Burger Street Office 3 Fezile Dabi Sasolburg Berjan Building Office g) Free State Department of the Premier (Lebohang Building and Free State Provincial Government Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Bloemfontein 124 Nelson Mandela Drive Brahman Building 2 Mangaung Metro Botshabelo 1230 E Section 9781 Multifunctional Centre 3 Thabo Mofutsanyana Harrismith 45 Piet Retief Street IT Hub Centre
www.publicworks.fs.gov.za
22 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
h) Free state Department of Social Development (Thusanong Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Botshabelo Industrial area Office 2 Mangaung Metro Bloemfontein 27/29 Charlotte Maxeke St. Office 3 Mangaung Metro Bloemfontein Civilia Building Office 4 Mangaung Metro Bloemfontein Phetoho Centre, Gate 8 Lovedale Rd, CYCC Batho Location, Mangaung 5 Mangaung Metro Bloemfontein St Andrews Street Office 6 Mangaung Metro Bloemfontein St Andrews Street Office 7 Thabo Mofutsanyana Ficksburg 3 Fontein street Office 8 Thabo Mofutsanyana Phuthaditjhaba Cnr Setai St & Motloung St Office 9 Xhariep Rouxville Piet Retief Street (Town Hall) Office 10 Xhariep Bethulie 36 Voortrekker Street Office 11 Fezile Dabi Sasolburg N.J. V/D Merwe Crescent to be allocated to DSD Office 12 Lejweleputswa Welkom High Park Building Office i) Free State Department of Sport, Arts, Culture and Recreation (Business Partners Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Bloemfontein c/o East Burger & Hendry Street Offices / Miscellaneous 2 Mangaung Metro Bloemfontein Henry Street Offices / Miscellaneous 3 Fezile Dabi Kroonstad Brand Street, Kroonstad Offices / Miscellaneous 4 Lejweleputswa Welkom 64 Bok Street Goldenheights Offices / Miscellaneous j) Free State Department of Provincial Treasury (Free State Provincial Government Building Bloemfontein) No. DISTRICT TOWN COMMON ASSET DESCRIPTION CURRENT USE 1 Mangaung Metro Bloemfontein St Andrews Street, Bloemfontein Office Block PART A: GENERAL INFORMATION A: GENERAL PART
www.publicworks.fs.gov.za
23 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Programme Virement R'000 Budget after Virement R'000 Expenditure R '000 ADMINISTRATION -3 802 111 214 110 937 PUBLIC WORKS INFRASTRUCTURE 4 027 1 207 288 1 206 682 EPWP -225 185 793 185 737 TOTAL - 1 504 295 1 503 355
Current payments
Compensation of Employees: In terms of the Department of Public Service and Administration’s circular on housing allowance and Resolution 7 of 2015, employees who are home owners are eligible to receive an increased amount from 1 July 2015. DPSA hosted a workshop on 26 January 2016 on the implementation, and the adjusted allowance was active on PERSAL from 22 January 2016. The back pay resulted in an additional allocation towards Compensation of Employees of R2.097 million.
A total amount of R9.507 million was shifted towards Goods and Services for the increases higher than inflation on lease contracts and utility accounts to fund part of the shortfall.
Infrastructure payments
The progress on infrastructure projects was slower than anticipated during the financial year. The Department experienced challenges with the procurement of building material within the province for some infrastructure projects which were done through massification. These savings were shifted to fund the shortfall on utility and rental payments.
Unauthorised, fruitless and wasteful expenditure
Unauthorized expenditure The department did not have any unauthorized expenditure at the end of the financial year.
Fruitless expenditure The department has R0.193m fruitless expenditure at the end of the year as a result of management fees charged by the transversal supplier that were not in line with the signed contract. This will be investigated by the Department of the Premier.
Irregular expenditure New irregular expenditure of R1.342m was incurred during the year. R1.2m of this amount is due to the fact that the transversal supplier included in the invoice items that were not part of the signed contract. This will be investigated by the Department of the Premier.
Supply Chain Management
No unsolicited bid proposals were received nor concluded for the year under review. SCM processes and systems are in place to prevent irregular expenditure.
The Departments procurement plan is in line with the Supply Chain Management framework and legislation.
Initiatives to improve Supply Chain Management The following initiatives are being implemented to improve Supply Chain Management • Regular meetings of all Bid Committees to ensure timely awards of contracts • Implementation and monitoring of the policy on Contacts Management • Timely signing of contracts and service level agreements (SLA's) • Adherence to National Treasury and Provincial Treasury instruction notes and practice notes
Challenges experienced in SCM and how they were resolved. Overcrowding in the filing room – suitable space has been sought and will be utilised as a filing room once renovations are done.
Donations Name of organisation Nature of gift Amount R'000 Sue Celken Trust Gala Dinner for National Government Immovable Asset Management meeting 10
www.publicworks.fs.gov.za
24 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Name of organisation Nature of gift Amount R'000 Elderly people QwaQwa Blankets 170 Excelsior Combined School and Mahlatswetsa Secondary School Sanitary Towels 10 Donation of Houses to various poor people Properties 1 579 Boshof Community Food parcels 199 Mafube & Mangaung Municipalities Assets 97 Dawiesvile Primary School Tweespruit Assets 27
Exemptions and deviations received from the National Treasury
There are no exemptions or deviations received from National Treasury.
Events after the reporting date
There were no events (adjusting and non-adjusting) favourable and unfavourable that occurred after the reporting date.
Financial sustainability
The Department is contractually bound to pay escalation in rental contracts and increased tariffs by Municipalities. However, with the high increases in electricity and 10 percent in rental amounts, the Department could not afford the full basket of services and will therefore not be able to meet its future financial and contracted obligations. Included in the Departmental accruals and payables is R188.8 million for municipal services, rates and taxes. This state of affairs has been going on for the past few years. The Department will continue to have liabilities that exceed available budget until the shortfall is addressed.
Acknowledgement
The direction and support from our Member of Executive Council, Ms D. Kotzee and efforts by Departmental officials to warrant the accomplishments of the Department is valued.
Conclusion
The year 2015/2016 marked the 60th anniversary of the Freedom Charter and our plans for the period ahead are focused on the transformation imperatives that will accelerate growth, create work opportunities and build a more equal society in order to eliminate poverty, unemployment and inequality and create sustainable livelihoods through the provision of much needed social infrastructure.
Approval and sign off INFORMATION A: GENERAL PART
______
M.W. Seoke
Accounting Officer
Department of Public Works and Infrastructure
Date: 31 May 2016
www.publicworks.fs.gov.za
25 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
5. STATEMENT OF RESPONSIBILITY AND CONFIRMATION OF ACCURACY FOR THE ANNUAL REPORT
To the best of my knowledge and belief, I confirm the following:
All information and amounts disclosed throughout the 2015/2016 Annual Report are consistent.
The 2015/2016 Annual Report is complete, accurate and is free from any omissions.
The 2015/2016 Annual Report has been prepared in accordance with the guidelines on the Annual Report as issued by National Treasury.
The Annual Financial Statements (Part E) have been prepared in accordance with the modified cash standard and the relevant frameworks and guidelines issued by the National Treasury.
The Accounting Officer is responsible for the preparation of the Annual Financial Statements and for the judgements made in this information.
The Accounting Officer is responsible for establishing, and implementing a system of internal control that has been designed to provide reasonable assurance as to the integrity and reliability of the performance information, the human resources information and the Annual Financial Statements.
The external auditors are engaged to express an independent opinion on the Annual Financial Statements.
In my opinion, the 2015/2016 Annual Report fairly reflects the operations, the performance information, the human resources Information and the financial affairs of the Department for the financial year ended 31 March 2016.
Yours faithfully
______
M.W. Seoke
Accounting Officer
Department of Public Works and Infrastructure
Date: 31 May 2016
www.publicworks.fs.gov.za
26 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
6. STRATEGIC OVERVIEW
6.1 Vision
A prosperous Free State through facilitation of sustainable built infrastructure.
6.2 Mission
Coordination, provision, promotion of built infrastructure and sound management of assets.
6.3 Values
The core values below guides the employee's ethical behaviour towards achieving the Department's predetermined strategic objectives:
Core Values Description Commitment We will perform tasks purposefully within available resources to deliver quality service. People-Centred Putting "People First" will be our priority aimed at improving service delivery to citizens. Teamwork We will collaborate as a team and together assist with the realization of government priorities. Responsiveness All tasks will be attended to timeously and diligently. Fairness The Department will implement its strategy as planned and serve the citizens without bias and prejudice. Transparency We will provide the citizens with reliable information about decisions and performance of the Department. Integrity and Honesty The Department will be frank in implementing its priorities and will also be accountable for failing to meet the stated performance objectives. Respect The Department will consistently treat citizens with dignity, whilst ensuring that quality service is rendered at all times.
7. LEGISLATIVE AND OTHER MANDATES
Amongst the generic provincial and national acts and policies, the following legislation and directives are key to the functioning of the Department:
• Constitution of the Republic of South Africa (Act 108 of 1996) • Public Finance Management Act, 1999 (Act No. 1 of 1999) • Public Service Regulations 2001 • Annual Division of Revenue Act, 2015 (Act No. 1 of 2015)
• Promotion of Access to Information Act, 2000 (Act No. 2 of 2000) INFORMATION A: GENERAL PART • Promotion of Administrative Justice Act, 2000 (Act No. 3 of 2000) • Skills Development Act, 2003 (Act No. 31 of 2003) • Local Government Demarcation Act, 1998 (Act No. 27 of 1998) • Local Government Municipal Structures Act, 1998 (Act No. 117 of 1998) • Occupational Health and Safety Act, 1993 (Act No. 85 of 1983) • Free State Land Administration Act, 1998 (Act No. 1 of 1998) • Construction Industry Development Board (CIDB) Act, 2000 (Act No. 38 of 2000) • Compensation for Occupational Injuries and Disease Act, 1993 (Act No. 130 of 1993) • Preferential Procurement Policy Framework Act (PPPFA), 2000 (Act No. 5 of 2000) • Broad Based Black Economic Empowerment Act 2003, (Act No. 53 of 2003) • State Information Technology Agency (Act 88 of 1998) • The Expropriation Act, 1975 (Act No. 63 of 1975) • Infrastructure Development Act, 2014 (Act No. 23 of 2014) • Policy document on the Statutory Regulation of the Built Environment Professionals, 1999 • White Paper: Public Works towards the 21st Century, 1997 • Control of Access to Public Premises and Vehicles Act, 1985 (Act No. 53 of 1985) • Government Immovable Asset Management Act, 2007 (Act No. 19 of 2007)
www.publicworks.fs.gov.za
27 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
8. ORGANISATIONAL STRUCTURE Directorate EPWP Chief EPWP Directorate Directorate Directorate EPWP Projects EPWP Implementation & Empowerment EPWP Innovation EPWP Sector Co-ordination Directorate Directorate Directorate Directorate Management Management Strategic Asset Strategic Security Services Property Portfolio Chief Directorate Operational Property and House-keeping Property Management & EPWP Branch Public Works, Property Public Works, Technology Directorate Development Health & Social Chief Directorate and Maintenance Education & Sports & Education Works Construction Works Recreation, Science & Science Recreation, Design & Client Services, Client & Design Design & Client Services, and Planned Maintenance Public Works Infrastructure Works Public Works Design Construction Works Public Works Infrastructure Public Works MEC: DPW HOD: DPW Department of Public Works Directorate & Evaluation Directorate Directorate Legal Services Research, Monitoring Human Resource Chief Directorate Corporate Services Corporate Information & Management Directorate Communication Technology & Service Delivery Strategic Planning Improvement Directorate 16 MARCH 2011 Directorate Internal Audit Internal Directorate Directorate Management Chief Directorate APPROVED MACRO ORGANISATIONAL STRUCTURE APPROVED MACRO ORGANISATIONAL & Risk Management Finance, Supply Chain Financial Management Supply Chain and Asset Supply Chain and
www.publicworks.fs.gov.za
28
PART B: PERFORMANCE INFORMATION
www.publicworks.fs.gov.za
30 CONTENTS 1. AUDITOR GENERAL'S REPORT: PREDETERMINED OBJECTIVES 32 2. OVERVIEW OF DEPARTMENTAL PERFORMANCE 32 2.1 Service Delivery Environment 32 2.2 Service Delivery Improvement Plan 33 2.3 Organisational environment 34 2.4 Key policy development and legislative changes 34 3. STRATEGIC OUTCOME ORIENTED GOALS 35 4. PERFORMANCE INFORMATION BY PROGRAMME 36 4.1 Programme 1: Administration 36 4.2 Programme 2: Public Works Infrastructure 41 4.3 Programme 3: Expanded Public Works Programme 47 5. TRANSFER PAYMENTS 50 6. CONDITIONAL GRANTS 50 7. CAPITAL INVESTMENT 52 7.1 Capital investment, maintenance and asset management plan 52
www.publicworks.fs.gov.za
31 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
1. AUDITOR GENERAL'S REPORT: PREDETERMINED OBJECTIVES
The AGSA performed certain audit procedures on the performance information to provide reasonable assurance in the form of an audit conclusion. AGSA did not identify any material findings on the usefulness and reliability of the reported performance information.
Refer to page 96 of the Report of the Auditor General, published as Part E: Financial Information.
2. OVERVIEW OF DEPARTMENTAL PERFORMANCE
2.1 Service Delivery Environment
The environment in which the Department of Public Works and Infrastructure functions is discussed below.
2.1.1 Programme 2: Public Works Infrastructure
2.1.1.1 Planning
As custodian for Provincial Government owned properties the Department facilitated the development of the User Immovable Asset Management Plans (U-AMPs) in the Province and this information was utilised to develop the Custodian Immovable Asset Management Plan (C-AMP).
The following Departments submitted their needs which were included in the C-AMP to request funding for office accommodation as well as maintenance of government buildings: • Public Works and Infrastructure • Agriculture and Rural Development • Sport, Arts, Culture and Recreation • Economic, Small Business Development, Tourism and Environmental Affairs • Social Development • Cooperative Governance and Traditional Affairs • Human Settlements • Education • Police, Roads and Transport • Treasury • Premier • Health
The Custodian Asset Management Plan was submitted to Provincial Treasury in accordance with the Government Immovable Asset Management Act (GIAMA) for funding.
2.1.1.2 Design, Construction and Maintenance
The mandate of the Department of Public Works and Infrastructure includes the delivery of social infrastructure which supports quality of life as the foundation of a healthy economy.
In collaboration with client departments, 57 projects were executed and the Department has successfully completed 27 of these for the financial year under review, inclusive of a stadium, schools, renovations at hospitals and the upgrading of gravel roads in various townships across the Province.
2.1.1.3 Immovable Asset Management
In line with property transformation objectives, the Department appointed six black landlords for office accommodation. Disposal of 15 properties have been finalised. This will enhance property ownership to the previously disadvantaged individuals.
Condition assessments have been conducted on 10 government buildings to inform maintenance needs of these buildings.
Physical security is deployed at all strategic buildings to ensure a safe and secure environment at government buildings occupied by more than one department.
www.publicworks.fs.gov.za
32 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
2.1.2 Programme 3: Expanded Public Works Programme
This Programme involves provincial management and coordination of the Expanded Public Works Programme. It is responsible to coordinate the implementation of programmes and strategies that leads to the development and empowerment of communities and emerging contractors. Emphasis is on unskilled labour that will be trained to enable these unskilled and impoverished communities' self- sufficiency once the Programme is completed.
The Department has created 2 524 work opportunities through five community development initiatives and coordinated 53 715 provincial work opportunities.
2.2 Service Delivery Improvement Plan
The tables below highlight the service delivery improvement plan achievements for the 2015/2016 financial year.
Main services and standards Current/actual Desired standard Main services Beneficiaries standard of service of service Actual achievement Delivery of Citizens 95% projects completed 96% of projects to In collaboration with the client departments, Government within budget and be completed the Department has successfully completed Infrastructure contract time within budget 27 infrastructure projects as at 31 March and contract time 2016.
Public Works & Infrastructure = 18 1.Tweespruit: Upgrading of gravel streets. 2. Wepener: Upgrading of gravel streets. 3. Thaba Nchu: Upgrading of gravel streets. 4. Dewetsdorp: Upgrading of gravel streets. 5. Hennenman: Upgrading of gravel streets. 6. Jagersfontein: Upgrading of gravel streets. 7. Odendaalsrus: Upgrading of gravel streets. 8. Excelsior: Upgrading of gravel streets. 9. Parys: Upgrading of gravel streets. 10. Vredefort: Upgrading of gravel streets. 11. Marabastad: Upgrading of gravel streets. 12. Allanridge: Upgrading of gravel streets.
13. Heilbron: Upgrading of gravel streets. B: PERFORMANCE INFORMATION PART 14. Winburg: Upgrading of gravel streets. 15. Hertzogville: Upgrading of gravel streets. 16. Tshiame: Upgrading of gravel streets. 17. Cornelia: Upgrade of gavel street. 18. Kroonstad (KGI Building):-Social Development: Refurbishment of existing office building with parking area added and carports. Health = 1 1. Bloemfontein: Pelonomi: Functional changes to Intensive Care Unit (ICU), Block F1, and Lodger Mothers Social Development = 1 1. Clarens: Beyers Naude Half Way House Treatment Centre
www.publicworks.fs.gov.za
33 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Current/actual Desired standard Main services Beneficiaries standard of service of service Actual achievement Delivery of Citizens 95% projects completed 96% of projects to Education = 4 Government within budget and be completed 1. Bothaville: Letlotlo Naledi Secondary Infrastructure contract time within budget School: 30 classrooms, ablution blocks, and contract time school hall, activity Centre, Media Centre and steel palisade fence. 2. Sasolburg: Fakkel Special School: General Renovations and additional facilities. 3. Bloemfontein: Bainsvlei Combined school: New hostels 4. QwaQwa: Makabelane Secondary School unacceptable structures: Repairs and renovations Sport, Arts, Culture & Recreation = 3 1. Bloemfontein: Seisa Ramabodu upgrade (Phase 1) 2. Bloemfontein: Seisa Ramabodu: Roof installation (Phase 2) 3. Bloemfontein: Restaurant for FSSSI renovations
Batho Pele arrangements with beneficiaries (Consultation access etc.) Current/actual arrangements Desired arrangements Actual achievements Monthly meetings with client departments Monthly bilateral project meetings with The planned meetings did take place. and fortnightly with contractors and client departments consultants The Committees include relevant client Fortnightly site and technical meetings with The meetings did take place as planned departments as per project under evaluation contractors, consultants and internal project leaders The Committees are comprised of the Infrastructure Cluster
Service delivery information tool Current/actual information tools Desired information tools Actual achievements Monthly, quarterly meetings and annual Monthly Progress reports for on-going Bilateral meetings with client departments reports. projects and close out reports for completed are used as a platform. Minutes are projects made available on request.
Complaints mechanism Current/actual complaints mechanism Desired complaints mechanism Actual achievements Monthly bilateral project meetings with client Information Technology Business Analyst to The Service Delivery Improvement sub departments finalise a computerised central complaints -directorate is officially responsible for system managing complaints and compliments in the Department. 2.3 Organisational environment
There were cross deployment of HoDs between the Departments of Public Works and Infrastructure and Social Development for four months. The Chief Director: Works Design, Construction and Maintenance was transferred to the Department of Coorporative Governance and Traditional Affairs. Senior Managers were appointed for Operational Property and Housekeeping, Strategic Immovable Asset Management, Supply Chain Management as well as Strategic Planning and Service Delivery Improvement. Three of these Senior Managers are women equating to 75% of the appointments.
There were no strike actions during the financial year under review.
2.4 Key policy developments and legislative changes None
www.publicworks.fs.gov.za
34 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3. STRATEGIC OUTCOME ORIENTED GOALS
Strategic Outcome Oriented Goal 1: A working environment geared towards improved service delivery. National Development Plan Chapter MTSF Outcome Progress 13: Building a capable state Outcome 4: Decent employment through The Department appointed 70 officials in vacant inclusive growth. posts. 9: Improving education, innovation Outcome 5: A skilled and capable workforce In line with planned WSP, four training inter- and training to support an inclusive growth path. ventions were facilitated, inclusive of CIP for new appointees inclusive of 49 professional registration. Outcome 12: An efficient, effective and deve- • From the 70 appointments made, 18 were of lopment oriented Public Service. technical nature. • Three women were appointed in Senior Management Services. • One female was appointed as Assistant Director in Special Programmes. 15: Transforming society and uniting Outcome 14: Transforming society and Information session on the following was the country. uniting the country. conducted to empower vulnerable groups: • Sexual harassment in the workplace. • Commission For Gender Society for the Blind • Eradication of forced labour, attainment of equality in the workplace, human dignity for the workers, and racism sessions were facilitated by the HRC. An audit was conducted to assess issues of accessibility in the workplace.
Strategic Outcome Oriented Goal 2: An effective construction industry that promotes government's objectives. National Development Plan Chapter MTSF Outcome Progress 4: Economic Infrastructure 6: An efficient, competitive and responsive 27 Projects were completed during the financial economic infrastructure network. year under review 6: An integrated and Inclusive rural 7: Vibrant, equitable, sustainable rural Township revitalisation has been done in economy communities. 17 towns within the Free State 13: Building a capable state 12: An efficient, effective and development Professional registration of 49 officials within oriented public service. the Department.
Strategic Outcome Oriented Goal 3: Effective property management and acceleration of property industry transformation. National Development Plan Chapter MTSF Outcome Progress
13: Building a capable state 12: An efficient, effective and development Six black landlords were appointed for office B: PERFORMANCE INFORMATION PART oriented public service. accommodation. 8: Transforming Human Settlements 8: Sustainable human settlements and The Department assisted the Department of improved quality of household life Human Settlements with the building of houses.
Strategic Outcome Oriented Goal 4: Massification of Expanded Public Works Programme to create jobs. National Development Plan Chapter MTSF Outcome Progress 3: Economy and Employment 4: Decent employment through inclusive 2 524 work opportunities were created by the growth. Department 9: Improving education, innovation and A total of 605 participants completed training training on Skill programme through Township Revitalisation Programme. 127 NYS participants are still continuing with RPL training. 3: Economy and Employment Facilitation of 53 715 work opportunities that are created within the Province
www.publicworks.fs.gov.za
35 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
4. PERFORMANCE INFORMATION BY PROGRAMME
4.1 Programme 1: Administration
Purpose
The aim of Programme 1: Administration is to provide the Department with administrative, strategic management, financial management and corporate services in order to ensure that the department delivers on its mandate in an integrated, efficient, effective and sustainable manner.
The Programme is subdivided into the following Sub-Programmes: • Office of MEC • Management of the Department Sub sub-programme Internal Audit Sub sub-programme Enterprise Risk Management • Corporate Support Sub-Programme Sub sub-programme Corporate Services Sub sub-programme Special Programmes Sub sub-programme Research, Monitoring and Evaluation Sub sub-programme Finance Sub sub-programme Information Communication Technology Sub sub-programme Legal Services
Programme 1 Strategic Objectives are listed below.
Strategic Objectives Sub-Programme/Sub sub-programme 1.1 Create and sustain a supportive working environment through filling 315 funded Human Resource Management vacancies to meet human capital requirements by 2020. Special Programmes Employee Health & Wellness 1.2 Strengthen leadership by developing personnel through relevant training Human Resource Development interventions. 1.3 Create and sustain a performance culture within the Department by ensuring Research, Monitoring and Evaluation reliable progress information by 2020. 1.4 Ensure compliance to principles of good governance. Information Communication Technology Finance Internal Audit Legal Services
*Note that Objective 1.1 and 1.4 are shared by more than one sub-sub programme, therefore, the strategic objective annual target can be repeated as performance indicator.
4.1.1 Corporate Services Sub sub-programme
Purpose
The Sub sub-programme is responsible for managing the human resources strategies, policies and career development strategies to improve Department efficiency.
Strategic objectives 1.1: Create and sustain a supportive working environment through filling 315 funded vacancies to meet human capital requirements by 2020
www.publicworks.fs.gov.za
36 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Programme 1: Administration Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Corporate Services: Strategic objective Annual Target 1.1 Create and sustain a supportive working 180 70 70 0 - environment through filling 315 funded vacancies to meet human capital requirements by 2020. 1. 2 Strengthen leadership by developing 5 4 4 0 - personnel through relevant training interventions. 1.4 Ensure compliance to principles of good 61% 90% MPAT 79% Depart- -12% Although the target was not governance. -40% for level 3 standards mental achieved, an improvement -26 for level 4 achieved at MPAT Score of 18% was achieved levels 3 with compared to the previous 10% as Level 4 financial year. The Department occupies second position in the Province.
Strategic objectives, performance indicators, planned targets and actual achievements
Strategic objective 1.1: Create and sustain a supportive working environment through filling 315 funded vacancies to meet human capital requirements by 2020.
Performance indicators
Corporate Support Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target to deviations 2014/2015 2015/2016 Actual Achievement for 2015/2016 Human Resource Management – Non- Standardised Performance Indicator Number of people appointed in funded 180 70 70 0 - vacancies. MTSF Indicator Funded vacancy rate (average % of posts on PERSAL which are vacant over a PART B: PERFORMANCE INFORMATION B: PERFORMANCE INFORMATION PART quarter in the Department). Employee Health and Wellness Number of wellness interventions 4 4 4 0 - implemented.
Strategic Objective 1.2:Strengthen leadership by developing personnel through relevant training interventions
Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target to deviations 2014/2015 2015/2016 Actual Achievement for 2015/2016 Human Resource Management – Non- Standardised Performance Indicator Number of training interventions 5 4 4 0 - implemented. MTSF Indicator Department have strategic long term plan for developing its critical skills requirements.
www.publicworks.fs.gov.za
37 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
4.1.2 Special Programmes Sub sub-programme
Purpose
Monitor and coordinate Departmental policies in relation to adherence to frameworks pertaining the vulnerable groups including, women, youth and the disabled persons etc. Strategic objectives 1.1: Create and sustain a supportive working environment through filling 315 funded vacancies to meet human capital requirements by 2020 Programme 1: Administration Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Special Programmes: Strategic objective Annual Target. 1.1 Create and sustain a supportive New 16 17 6% Interventions and comme- working environment through filling 315 morations of special days funded vacancies to meet human capital cannot always be planned requirements by 2020 ahead and are not deter- mined by the Department. A second intervention was hosted by the National Department of Women, Children and People living with Disabilities in the Free State Province in consultation with Lesotho focusing on Human Trafficking.
Performance indicators Corporate Support Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Special Programmes – Non- Standardised Performance Indicator Number of interventions in place New 16 17 6% Interventions and comme- for special groups. morations of special days cannot always be planned ahead and are not determined by the Depart- ment. A second intervention was hosted by the National Department of Women, Children and People living with Disabilities in the Free State Province in consultation with Lesotho focusing on Human Trafficking.
4.1.3 Research, Monitoring & Evaluation Sub sub-programme
Purpose
The Sub sub-programme is responsible for facilitating the development of the Departmental strategic plan, service delivery improvement initiatives, performance monitoring and reporting as well as evaluating Departmental performance in relation to achievements of predetermined strategic objectives.
www.publicworks.fs.gov.za
38 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
1.3. Create and sustain a performance culture within the Department by ensuring reliable progress information by 2020.
Programme 1: Administration Strategic objectives Programme Actual Planned Target Actual Deviation from Comment on Performance Achievement 2015/2016 Achievement planned target deviations Indicators 2014/2015 2015/2016 to Actual (MTSF) Achievement for 2015/2016 Research, Monitoring and Evaluation: Strategic objective Annual Target. 1.3: Create and sustain Frontline staff to be 700 600 603 1% More officials attended than a performance culture oriented and capa- anticipated. within the Department citated in the by ensuring reliable implementation of progress information Batho Pele Change by 2020. Management Programmes. Frontline service 2 3 1 -67% The unit is staffed with one delivery monitoring responsible official who was and citizen based temporarily released from monitoring systems duties. This caused an introduced. unforeseen capacity constraint; therefore only one study could be achieved.
4.1.4 Finance Sub sub-programme
Purpose
Responsible for strategically managing finance related matters with regard to development of efficient and effective procurement, financial management systems including budgetary controls.
Strategic objectives 1.4: Ensure compliance to principles of good governance Programme 1: Administration Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Finance: Strategic objective Annual Target. 1.4 Ensure compliance to principles of R46.767m R1.321m R3.282m 148% Revenue includes 2014/2015 good governance. rentals received in 2015/2016. Sale of tender documents were higher than usual due to the fact that not all tenders B: PERFORMANCE INFORMATION PART were advertised on the E tender website.
4.1.5 Information Communication Technology Sub sub-programme
Purpose
Render effective, efficient and professional Information and Communication Technology (ICT) services to the department with excellent people, processes and technology to optimise service delivery by the Department of Public Works and Infrastructure. Strategic objectives 1.4: Ensure compliance to principles of good governance.
Programme 1: Administration Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual
Communication and Media Liaison: Strategic objective Annual Target. 1.4 Ensure compliance to principles of 4 4 4 0 - good governance.
www.publicworks.fs.gov.za
39 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Performance indicators Corporate Support Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Information Communication Technology: Strategic objective Annual Target. Number of ICT Deliverables developed in New 2 2 0 - line with the Corporate governance of ICT Policy Framework Number of Information Systems Imple- New 2 1 - 50% The response from the market mented in support of the Department's did not meet all business re- Mandate quirements. In collaboration with the department of the Premier as custodians of the Management Information Systems, the Department will acquire an IDMS compliant Infrastructure Project Manage- ment System.
4.1.6 Internal Audit Sub sub-programme
Purpose
Responsible for assisting the Department to accomplish its objectives by applying a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, internal control and governance processes Strategic objectives: 1.4: Ensure compliance to principles of good governance.
Programme 1: Administration Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Internal Audit: Strategic objective Annual Target. 1.4 Ensure compliance to principles of 12 14 14 0 - good governance.
Performance indicators Corporate Support Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Internal Audit: Strategic objective Annual Target. Number of risk based audits performed. 12 14 14 0 -
www.publicworks.fs.gov.za
40 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
4.1.7 Legal Services Sub sub-programme
Purpose
Provide legal expertise and opinion regarding legislation, policies and contracts to the Department. Strategic objectives: 1.4: Ensure compliance to principles of good governance.
Programme 1: Administration Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Legal Services: Strategic objective Annual Target. 1.4 Ensure compliance to principles of 300 200 306 53% Contracts are drafted based good governance. on requests from Property MTSF Indicator Management. Requests for Number of contracts contract facilitation is demand legally correct, implementable and driven; hence the over protecting the interests of the Department. achievement.
Corporate Support 2014/2015 2015/2016 Sub- Programme Final Appropriation Actual Expenditure Under Expenditure Final Appropriation Actual Expenditure Under Expenditure Name R'000 R'000 R'000 R'000 R'000 R'000 Corporate Support 81 496 80 806 690 91 422 91 167 255 TOTAL 81 496 80 806 690 91 422 91 167 255
4.2 Programme 2: Public Works Infrastructure
Purpose
The programme is aimed at providing a balanced, equitable provincial government building infrastructure by promoting accessibility that is sustainable, integrated and environmentally sensitive and supports economic development and social empowerment. The programme consists of the following Sub-Programmes:
Programme 2 consists of: • Sub - Programme Planning, • Sub - Programme Design,
• Sub - Programme Construction, B: PERFORMANCE INFORMATION PART • Sub - Programme Maintenance, • Sub - Programme Immovable Asset Management, • Sub - Programme Facility Operations; Sub sub-programme Operational Property and Housekeeping Sub sub-programme Security Services
Programme 2 Strategic Objectives are listed below.
Strategic Objectives Sub Programme/Sub-sub Programme 2.1: Facilitate and promote sustainable infrastructure by completing 95% of all approved Design construction and maintenance projects within contract time and budget in accordance Construction with built sector norms and standards. Maintenance 3.1: Create an enabling environment by ensuring that 70% of provincial leased portfolio is Immovable Asset Management owned by black landlords by 2020. 3.2: Manage provincial government owned and leased immovable assets effectively in Planning terms of Government Immovable Asset Management Act. Immovable Asset Management 3.3: Provide a safe and secure environment in 35 government buildings. Security Services
www.publicworks.fs.gov.za
41 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
4.2.1 Planning Sub-Programme
Purpose
The Sub-Programme is responsible for managing the demand for infrastructure by developing; monitoring and enforcing built sector and property management norms and standards.
Strategic objectives, performance indicators, planned targets and actual achievements Strategic objective 3.2: Manage provincial government owned and leased immovable assets effectively in terms of Government Immovable Asset Management Act.
Performance Indicators Planning Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Planning - Standardised Performance Indicator Custodian Asset Management Plan 1 1 1 0 - submitted to the relevant Treasury in accordance with GIAMA.
Planning 2014/2015 2015/2016 Sub- Programme Final Appropriation Actual Expenditure (Over) Under Final Appropriation Actual Expenditure (Over) Under Name Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 Planning 7 645 7 623 22 8 460 8 462 (2) TOTAL 7 645 7 623 22 8 460 8 462 (2)
4.2.2 Design Sub-Programme
Purpose
The Sub-Programme is responsible for the design of new and upgrading of building infrastructure by focusing on project inception, concept design, design development and project documentation
Strategic objectives, performance indicators, planned targets and actual achievements
Strategic objective 2.1: Facilitate and promote sustainable infrastructure by completing 95% of all approved construction and maintenance projects within contract time and budget in accordance with built sector norms and standards.
Performance Indicators
Design Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Design - Standardised Performance Indicator Number of infrastructure designs 4 6 6 0 - ready for tender
Design 2014/2015 2015/2016 Sub- Programme Final Appropriation Actual Expenditure Under Expenditure Final Appropriation Actual Expenditure Under Expenditure Name R'000 R'000 R'000 R'000 R'000 R'000 Design 14 354 14 335 19 18 330 18 291 39 TOTAL 14 354 14 335 19 18 330 18 291 39
www.publicworks.fs.gov.za
42 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
4.2.3 Construction Sub-Programme
Purpose
The Sub-Programme is responsible for new construction, upgrading and refurbishment of infrastructure by focusing on construction period, contract administration and projects close out and debriefing.
Strategic objectives, performance indicators, planned targets and actual achievements
Strategic objective 2.1: Facilitate and promote sustainable infrastructure by completing 95% of all approved construction and maintenance projects within contract time and budget in accordance with built sector norms and standards.
Programme 2: Public Works Infrastructure Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Construction Strategic objective Annual Target. 2.1 Facilitate and promote sustainable 14 18 18 0 - infrastructure by completing 95% of all approved construction and maintenance projects within contract time and budget in accordance with built sector norms and standards. Performance Indicators Construction Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Construction Standardised Performance Indicator Number of Capital Infrastructure projects 14 18 18 0 - completed within the agreed time period. Number of Capital Infrastructure projects 14 18 18 0 - completed within agreed budget
Construction
2014/2015 2015/2016 B: PERFORMANCE INFORMATION PART Sub- Programme Final Appropriation Actual Expenditure Under Expenditure Final Appropriation Actual Expenditure Under Expenditure Name R'000 R'000 R'000 R'000 R'000 R'000 Construction 43 503 42 145 1 358 52 253 55 823 430 TOTAL 43 503 42 145 1 358 52 253 55 823 430
4.2.4 Maintenance Sub-Programme
Purpose
The Sub-Programme is responsible for the following maintenance activities namely, routine maintenance, schedules maintenance and alterations.
Strategic objectives, performance indicators, planned targets and actual achievements
www.publicworks.fs.gov.za
43 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Strategic objective 2.1: Facilitate and promote sustainable infrastructure by completing 95% of all approved construction and maintenance projects within contract time and budget in accordance with built sector norms and standards.
Performance Indicators Maintenance Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Maintenance Standardised Performance Indicator Number of Planned maintenance 2 4 5 25% Thaba Nchu Ratlou Complex - Home projects awarded. Affairs Offices was initially implemented massification way but due to lack of relevant skills on installation of air conditioning and ventilation systems, it had to be advertised and awarded. Number of planned maintenance 2 2 2 0 - projects completed within the agreed contract period. Number of planned maintenance 3 2 2 0 - projects completed within agreed budget.
Maintenance 2014/2015 2015/2016 Sub- Programme Final Appropriation Actual Expenditure Under Expenditure Final Appropriation Actual Expenditure Under Expenditure Name R'000 R'000 R'000 R'000 R'000 R'000 Maintenance 147 125 147 109 16 159 611 159 581 30 TOTAL 147 125 147 109 16 159 611 159 581 30
4.2.5 Immovable Asset Management Sub-Programme
Purpose
To manage the property portfolio of the province; to establish and manage the provincial strategic and infrastructure plan; to provide accommodation for all provincial departments and other institutions; to acquire and dispose of accommodation. To provide for the buying, selling, provision of accommodation, asset and property control as well as technical support to client departments. This Sub-Programme provides for the salaries of professional staff, rental of accommodation to client departments, rates, taxes and municipal services.
Strategic objectives, performance indicators, planned targets and actual achievements
Programme 2: Public Works Infrastructure Strategic objectives MTSF Actual Planned Target Actual Deviation from Comment on Indicators Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Immovable Asset Management Strategic objective Annual Target. 3.1 Create an enabling Number of office 11 New (6) 9% 6 0 - environment by en- accommodation suring that 70% of provided in the provincial leased in right place, at the portfolio is owned by right time, and at black landlords by the right cost. 2020. 3.2 Manage provincial 0 2 0 -100% The funds allocated to pur- government owned chase properties were and leased immovable reprioritised for other service assets effectively in delivery projects within terms of Government EPWP. Immovable Asset Man- agement Act.
www.publicworks.fs.gov.za
44 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Performance indicators
Strategic objective 3.2: Manage provincial government owned and leased immovable assets effectively in terms of Government Immovable Asset Management Act. Immovable Asset Management Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Immovable Asset Management Standardised Performance Indicator Number of immovable assets verified in the 4 744 4 794 4 811 0.35% The overachievement is as a Immovable Asset Register (IAR) in result of properties transferred accordance with the mandatory require- from the National Department ments of National Treasury. of Public Works into the name of the Free State Provincial Government.
Immovable Asset Management 2014/2015 2015/2016 Sub- Programme Final Appropriation Actual Expenditure Under Expenditure Final Appropriation Actual Expenditure Under Expenditure Name R'000 R'000 R'000 R'000 R'000 R'000 Immovable Asset 738 772 738 742 30 805 472 805 397 75 Management TOTAL 738 772 738 742 30 805 472 805 397 75
4.2.6 Facility Operations Sub-Programme
4.2.6.1 Operational Property & Housekeeping Sub sub-programme
Purpose
The Sub sub-programme is responsible to manage operations of buildings including facilities management, cleaning, gardening/greening, beautification and interior decoration. Strategic objective 3.2: Manage provincial government owned and leased immovable assets effectively in terms of Government Immovable Asset Management Act. Programme 2: Public Works Infrastructure Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual PART B: PERFORMANCE INFORMATION B: PERFORMANCE INFORMATION PART Achievement for 2015/2016 Operational Property & Housekeeping Strategic objective Annual Target. 3.2 Manage provincial government owned R35 150m R45.446m R41 574m -8.5% The amount reported is for and leased immovable assets effectively in rental dwellings, parking and terms of Government Immovable Asset sale of residential properties. Management Act. With regards to disposal of residential properties, occu- pants could not afford to pay the full purchase price; hence the under collection. Performance Indicators Facility Operations Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Facility Operations Strategic objective Annual Target. Number of condition assessments 60 10 10 0 - conducted on state-owned buildings.
www.publicworks.fs.gov.za
45 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
4.2.6.2 Security Services Sub sub-programme
Purpose
The Sub sub-programme provides a safe and secure environment at government buildings occupied by more than one department and facilitate management of electronic security equipment.
Strategic objectives, performance indicators, planned targets and actual achievements
Strategic objective 3.3: Provide a safe and secure environment in 35 government buildings Programme 2: Public Works Infrastructure Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Security Services Strategic objective Annual Target. Provide a safe and secure 35 35 41 17% The number has increased after the environment in 35 government Department took over sites that were buildings previously under private security service providers as well as on ad hoc basis where construction contracts were terminated. The additional six sites includes: Barolong Traditional Thaba Nchu Council Sakhubusha School Sasolburg Fika Patso QwaQwa Jim Fouche Orangeville Z R Mahabane Kroonstad MEC residence Bloemfontein Performance Indicators Facility Operations Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Security Services Non-Standardised Performance Indicator Number of properties receiving 35 35 41 17% The number has increased after the facilities management services Department took over sites that were (Physical Security). previously under private security service providers as well as on ad hoc basis where construction contracts were terminated. The additional six sites includes: Barolong Traditional Thaba Nchu Council Sakhubusha School Sasolburg Fika Patso QwaQwa Jim Fouche Orangeville Z R Mahabane Kroonstad MEC residence Bloemfontein Number of electronic security New 3 2 -33% The installation of security systems systems installed at strategic and boom gates for OR Tambo buildings House and Fidel Castro Building could not be completed at the end of the year. This work will carry over to the 2016/2017.
Facility Operations 2014/2015 2015/2016 Sub- Programme Final Appropriation Actual Expenditure Under Expenditure Final Appropriation Actual Expenditure Under Expenditure Name R'000 R'000 R'000 R'000 R'000 R'000 Facility Operations 144 512 144 168 344 154 999 154 971 28 TOTAL 144 512 144 168 344 154 999 154 971 28
www.publicworks.fs.gov.za
46 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
4.3 Programme 3: Expanded Public Works Programme
This Programme involves provincial management and coordination of the Expanded Public Works Programme. It is responsible to coordinate the implementation of programmes and strategies that leads to the development and empowerment of communities and emerging contractors. Emphasis is on unskilled labour that will be trained to enable the unskilled and impoverished communities' self- sufficiency once the programme is completed.
The Programme consists of the following Sub-Programmes: • Community Development Sub Programme. • Innovation and Empowerment Sub Programme. • Coordination and Compliance Monitoring Sub Programme
List of Strategic objectives
Strategic Objectives Sub Programme/Sub-sub Programme 4.1 Promote and create decent work opportunities through the provision of accredited Community Development training and implementation of five community development initiatives. 4.2 Create an enabling environment for emerging enterprises in the construction industry Innovation and Empowerment through the Contractor Development Programme and National Youth Service. 4.3 Coordinate 33 stakeholders towards the successful implementation of the EPWP Coordination and Compliance Monitoring within the Province.
4.3.1 Community Development Sub-Programme
Purpose
The Sub programme is responsible for the development and empowerment of impoverished communities.
Strategic objectives, performance indicators, planned targets and actual achievements
Strategic objective 4.1: Promote and create work opportunities through the provision of accredited training and implementation of five community development initiatives.
Programme 3: Expanded Public Works Programme Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 PART B: PERFORMANCE INFORMATION B: PERFORMANCE INFORMATION PART Community Development Sub Programme: Strategic objective Annual Target. 4.1 Promote and create decent 2 600 2 350 2 524 7.4% More work opportunities were created work opportunities through the when Cornelia/ Tweeling intervention provision of accredited training and programme was implemented later in implementation of five community the financial year. This was a pilot development initiatives. project called the Rea Hlasela Tlala based on the Kudubashree Indian model.
www.publicworks.fs.gov.za
47 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Performance Indicators Community Development Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Community Development Standardised Performance Indicator Number of EPWP work opportunities 2 600 2 350 2 524 7.4% More work opportunities were created by the Provincial Department of created when Cornelia/ Publics Works and Infrastructure. Tweeling intervention pro- gramme was implemented Number of Full Time Equivalents (FTE's) 1 628 850 1 737 104% created by the Provincial Department of later in the financial year. This Public Works and Infrastructure was a pilot project called the Rea Hlasela Tlala based on the Kudubashree Indian model.
Community Development 2014/2015 2015/2016 Sub- Programme Final Appropriation Actual Expenditure Under Expenditure Final Appropriation Actual Expenditure Under Expenditure Name R'000 R'000 R'000 R'000 R'000 R'000 Community 139 384 139 364 20 143 450 143 446 4 Development TOTAL 139 384 139 364 20 143 450 143 446 4
4.3.2 Innovation and Empowerment Sub-Programme
Purpose
The Sub programme is responsible for empowerment of emerging contractors, development of new Programmes and training.
Strategic objectives, performance indicators, planned targets and actual achievements
Strategic objective 4.2 Create an enabling environment for emerging enterprises in the construction industry through the Contractor Development Programme and National Youth Service.
Programme 3: Expanded Public Works Programme Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Innovation and Empowerment Sub-Programme Strategic objective Annual Target. 4.2 Create an enabling environ- 1 0 0 0 No target planned for the current ment for emerging enterprises in financial year. the construction industry through the Contractor Development Pro- gramme and National Youth Service.
Performance Indicators Innovation and Empowerment Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Innovation and Empowerment Sub Programme Standardised Performance Indicator Number of Beneficiary Empowerment 1 0 0 0 No target planned for the Interventions. current financial year.
www.publicworks.fs.gov.za
48 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Innovation and Empowerment 2014/2015 2015/2016 Sub- Programme Final Appropriation Actual Expenditure Under Expenditure Final Appropriation Actual Expenditure Under Expenditure Name R'000 R'000 R'000 R'000 R'000 R'000 Innovation and 31 173 31 177 (4) 27 386 27 384 2 Empowerment TOTAL 31 173 31 177 (4) 27 386 27 384 2
4.3.3 Coordination and Compliance Monitoring Sub-Programme
Purpose
This sub-programme is responsible for coordination, monitoring EPWP implementation and the management of Incentive Grant Expenditure to all public bodies implementing EPWP in the province.
NB. This Sub-Programme is entrusted with the provincial management and coordination of all stakeholders towards the successful implementation of the EPWP targets within the Province in relation to the creation of work opportunities. The projects/initiatives and budgets are controlled by the public bodies (provincial departments and municipalities).
Strategic objectives, performance indicators, planned targets and actual achievements
Strategic objective 4.3 Coordinate 33 stakeholders towards the successful implementation of the EPWP within the Province.
Programme 3: Expanded Public Works Programme Strategic objectives Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Coordination and Compliance Monitoring Strategic objective Annual Target. 4.3 Coordinate 33 stakeholders to- 58 505 59 964 53 715 -10.4% The under achievement is due to wards the successful implemen- deviations of Provincial Departments tation of the EPWP within the from the approved business plans Province. and late implementation of projects and reprioritisation.
Performance indicators
Coordination and Compliance Monitoring Sub-Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations
2014/2015 2015/2016 to Actual B: PERFORMANCE INFORMATION PART Achievement for 2015/2016 Coordination and Compliance Monitoring Non Standardised Performance Indicator Number of work opportunities created 58 505 59 964 53 715 -10.4% The under achievement is by the province. due to deviations of Provincial Departments from the approved business plans Number of FTE jobs created by the 32 178 32 178 20 418 -36.5% and late implementation of province. projects and reprioritisation. Number of work opportunities created for 32 178 32 980 36 054 9.3% The over achievement women by the province (55%). attributed to the fact that, one participant can be counted three times when this person is a woman, youth and disabled Number of work opportunities created for 32 178 32 980 28 168 -14.5% The under achievement is youth by the province (55%). due to deviations of Provincial Departments from the Number of work opportunities created for 1 170 1 199 763 -36.3% approved business plans and people with disabilities by the province (2%). late implementation of projects and reprioritisation.
www.publicworks.fs.gov.za
49 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Coordination and Compliance Monitoring Sub Programme Performance Indicator Actual Planned Target Actual Deviation from Comment on Achievement 2015/2016 Achievement planned target deviations 2014/2015 2015/2016 to Actual Achievement for 2015/2016 Coordination and Compliance Monitoring Sub Programme: Standardised Performance Indicator Number of public bodies reporting on 33 33 32 -3% Fezile Dabi District EPWP targets within the Province. Municipality did not implement their grant funded projects. Number of interventions implemented to 5 5 5 0 - support public bodies in the creation of targeted number of work opportunities in the province.
5. TRANSFER PAYMENTS
5.1 Transfer payments to municipalities
The table below reflects the transfer payments made for the period 1 April 2015 to 31 March 2016
Name of transferee Purpose for Did the dept. Amount Paid Final Under / (Over) Reasons for the which the funds comply with (R'000) Appropriation spending funds unspent were used s 38 (1) (j) of (R'000) (R'000) by the entity the PFMA DIHLABENG LM Rates & Taxes Yes 8 902 8 901 1 KOPANONG LM Rates & Taxes Yes 3 872 3 872 - LETSEMENG LM Rates & Taxes Yes 1 796 1 796 - MAFUBE LM Rates & Taxes Yes 7 125 7 125 - MALUTI-A-PHOFUNG LM Rates & Taxes Yes 65 884 65 884 - MAN MANGAUNG Rates & Taxes Yes 170 867 170 867 - MANTSOPA LM Rates & Taxes Yes 472 471 1 MASILONYANA LM Rates & Taxes Yes 3 365 3 365 - MATJHABENG LM Rates & Taxes Yes 32 861 32 861 - METSIMAHOLO LM Rates & Taxes Yes 7 659 7 658 1 MOHOKARE LM Rates & Taxes Yes 248 248 - MOQHAKA LM Rates & Taxes Yes 7 374 7 373 1 NALA LM Rates & Taxes Yes 3 620 3 619 1 NALEDI LM Rates & Taxes Yes 887 886 1 NGWATHE LM Rates & Taxes Yes 8 034 8 034 - NKETOANA LM Rates & Taxes Yes 5 608 5 608 - PHUMELELA LM Rates & Taxes Yes 1 181 1 180 1 SETSOTO LM Rates & Taxes Yes 10 832 10 832 - TOKOLOGO LM Rates & Taxes Yes 331 331 - TSWELOPELE LM Rates & Taxes Yes 1 491 1 490 1
6. CONDITIONAL GRANTS
6.1 Conditional grants and earmarked funds paid
The table below describes each of the conditional grants and earmarked funds paid by the department.
6.1.1 Conditional grants
EPWP Integrated Grant to Provinces Department to whom the grant has been transferred Public Works & Infrastructure Purpose of the grant For the utilisation of infrastructure projects and cemetery maintenance projects in line with EPWP Principles. Expected outputs of the grant The grant will be utilized for infrastructure projects in line with EPWP principles and
www.publicworks.fs.gov.za
50 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
to create more work opportunities based on the full time equivalent jobs. Actual outputs achieved Creation of decent jobs and increase in the (GDP) of respective towns. Amount per amended DORA R 6.034 million Amount transferred (R'000) R6.034 million Reasons if amount as per DORA not transferred The entire DORA allocation was received Amount spent by the department/ municipality R6.034 million (R'000) Reasons for the funds unspent by the entity No unspent funds Monitoring mechanism by the transferring Decentralisation of Community Liaison Officers to the districts for close
6.1.2 Earmarked funds paid
Property Rates Allocation Department to whom the grant has been transferred Public Works & Infrastructure Purpose of the allocation For the payment of municipal property rates and taxes on all provincially owned properties (registered, unregistered or in-correctly registered) Expected outputs of the allocation Payment on receipt of valid property rates and taxes invoices from municipalities. Actual outputs achieved Payments of rates and taxes made within 30 days upon receipt of the invoice from municipalities Amount per amended DORA R342.409 million Amount transferred (R'000) R342.409 million Reasons if amount as per DORA not transferred The entire DORA allocation was received Amount spent by the department (R'000) R342.401 million Reasons for the funds unspent by the entity No unspent funds Monitoring mechanism by the transferring Payment of property rates to be captured on BAS and to reconcile BAS reports with department the Rates and Taxes register.
Infrastructure Enhancement Allocation Department to whom the grant has been transferred Public Works & Infrastructure Purpose of the grant Assists in acceleration of construction, maintenance and rehabilitation of new and existing infrastructure. Enhance capacity to deliver on infrastructure exclusively for provincial related projects. Expected outputs of the grant Number of buildings and facilities constructed and maintained. Actual outputs achieved 20 projects were completed. Amount per amended DORA R151.844 million Amount transferred (R'000) R151.844 million Reasons if amount as per DORA not transferred The entire DORA allocation was received Amount spent by the department (R'000) R151.841 million
Reasons for the funds unspent by the entity No unspent funds B: PERFORMANCE INFORMATION PART Monitoring mechanism by the transferring Submit detailed monthly and quarterly reports which capture the full details of the department project (budget, expenditure, capacity deliver and outputs achieved).
Revenue Enhancement Allocation Department to whom the grant has been transferred Public Works & Infrastructure Purpose of the grant Optimising/enhance revenue generation and improve revenue collection methods in the province. Expected outputs of the grant Establishment of effective revenue collection systems, develop an effective debt collection mechanism and repair and upgrade provincial facilities Actual outputs achieved N/A Amount per amended DORA R1.218 million Amount transferred (R'000) R1.218 million Reasons if amount as per DORA not transferred The entire DORA allocation was received Amount spent by the department (R'000) R0.814 million Reasons for the funds unspent by the entity An order was placed for the installation of boom gates; however the supplier could not complete the required work before year-end. A rollover for the amount was requested from Provincial Treasury. Monitoring mechanism by the transferring Conduct regular site visits to projects with Provincial Treasury department
www.publicworks.fs.gov.za
51 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
7. CAPITAL INVESTMENT
7.1 Capital investment, maintenance and asset management plan
Progress made on implementing the capital, investment and asset management plan. The number of assets recorded on the asset register was 4 794 at the beginning of the financial year. At the end of the 2015/2016 financial year, 4 811 properties were recorded on the Immovable Asset Register. Verifications were done throughout the year resulting in assets being transferred into the name of the Province. Disposal of 15 residential properties was concluded, mainly through donations as not all buyers were able to afford the purchase price.
Infrastructure projects which have been completed in the current year and the progress in comparison to what was planned at the beginning of the year
Projects under implementation for 2015/2016 amounted to 57 of which 27 were completed and 30 are under implementation.
The remaining projects are listed below:
Infrastructure projects that are currently in progress (list projects) and when are they expected to be completed
Projects Project Name & Description Project duration Progress Detailed Comments on Actual Output Start Date End Date 1. Sasolburg: Zamdela: Municipal Offices 07 Jul 2011 30 Sep 2015 98% The project is to be completed in the new financial year. 2. Bloemfontein Hamilton Regional Offices 05 Aug 2014 04 Aug 2015 75% The progress on site is as follows: upgrade: double story, 41 offices, board- • Tiling at 95%, external paint work at 40% and room, drawing office, filing office. paving at 80%, (furniture factory) • Sanitary fittings at 60%, window frames installation at 80%. 3. Parys: New Government Regional Office 10 April 2015 31 May 2017 1% Site notice boards erected. Construction to Complex commence in Oct 2016. 4. Botshabelo: New Community Hall 10 Jan 2014 07 Nov 2015 85% Busy with external levels for paving. Building work, plastering and painting has been completed. 5. Bloemfontein: MPL Houses Upgrade 11 Aug 2015 20 Jun 2016 50% Sewer line: Excavations progress is at 65%. Paving has been done and is 100% completed. Second house is at 90%. Mechanical Work is 100% 6. QwaQwa: Mbeki Section New Community 1 Jan 2016 30 Jan 2017 6% Earthworks is 100% completed. Hall 7. QwaQwa: Lusaka Section New 1 Jan 2016 30 Jan 2017 6% Earthworks is 100% completed. Community Hall 8. Bloemfontein: Access Control Booms 15 Oct 2015 15 Mar 2016 90% The progress of boom gates installation is as follows: • 100% Medfontein Building • 100% MPL Houses • 75% Progress NALN, OR Tambo House, Lengau Testing Station and Fidel Castro Building 9. Rouxville: New Clinic 01 Jan 2016 31 Mar 2018 15% Phase 1 - Earthworks is at 80% Main Building – Bulk excavation and backfilling completed EMS Building – Bulk excavation completed Waiting and Extended Area – Busy with excavation. 10. Bloemfontein: Medfontein Upgrade 9 Feb 2016 3 Feb 2017 36% HVAC – Progress 5th floor progress 75% 4th floor progress 60% 11. Kroonstad: Boitumelo Contract 12: 28 Jul 2011 28 Nov 2014 95% The project has stopped, there is litigation between Revitalization of Block H, SSD, Kitchen, the contractor and the client/employer Mortuary & Medical Waste Block 12. Memel: Umcebo New Primary School 06 Aug 2013 06 Aug 2014 70% Earthworks preparation for paving is ongoing. Progress on site is slow. 13. Welkom New Chris Hani Primary School 02 Oct 2013 02 Oct 2014 36% No progress on site. A Cessionary has been appointed.
www.publicworks.fs.gov.za
52 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Projects Project Name & Description Project duration Progress Detailed Comments on Actual Output Start Date End Date 14. Sasolburg: Bekezela (Amelia) New 04 Mar 2015 05 Sep 2016 7% Compaction of the supporting layers 100%. Primary school Hall concrete column 100% complete. 15. Hertzogville: Malebogo New 04 Mar 2015 05 Sep 2016 12% Casting of concrete foundation in progress Primary School 16. Welkom: Albertina Sisulu New Secondary 04 Mar 2015 05 Sep 2016 9% Design phase has been completed. School 17. Botshabelo: Tlholo New Primary School 02 Mar 2015 05 Sep 2016 12% Three block have been casted and other blocks are to be casted. 18. Bloemfontein: Grassland New Secondary 03 Mar 2015 05 Sep 2016 20% Busy with brick work, admin building and other School blocks are at roof level. Q4 progress slow due to non-payments. 19. Bethlehem: Rehopotswe (Bohlokong) 05 Mar 2015 05 Sep 2016 15% Contractor is back on site and currently they are New Primary School busy with brick work. 20. Bloemfontein: Grassland New Primary 03 Mar 2015 05 Sep 2016 55% Progress is good on site, currently the contract School started with roof trusses on the class room block. 21. Bloemfontein: Phase 7 (Caleb Motshabi) 03 Mar 2015 05 Sep 2016 13% Busy casting foundation slaps. Slow progress. Primary School 22. Sasolburg: Kopanelang Thuto Phase 2: 27 Jul 2011 01 Jun 2013 96% All blocks have been handed over to Client except Admin building, Media Centre, Activity for the hall and media centre. Anticipated works Centre, School Hall, book store and completion date is 16 April 2016 feeding scheme kitchen 23. Bloemfontein: Matla Phase 2: Admin 27 Jun 2011 25 Oct 2014 94% Partial occupation was taken for the classrooms building, media Centre, school hall, Book and computer Labs. Outstanding work is on the hall. and Garden Store, Activity Centre 24. Cornelia: Ntswanatsatsi Primary School 08 May 2015 09 Nov 2015 97% Walk ways is 100% completed. Snag list and COC new admin block outstanding. 25. Kroonstad: New School at Johan Slabbert 21 Nov 2011 20 Nov 2014 95% Slow progress. Special School 26. Thaba Nchu: Bartimea Special School 07 Jun 2011 14 Jun 2014 49% Contract terminated. Busy with assessments of the additional facilities outstanding work & compiling the bills of quantities. 27. QwaQwa: Tshitso Secondary School 25 Mar 2011 19 Jun 2014 98% The project is closed, currently the QS is busy admin block renovations compiling list of outstanding work to be completed on quotations. 28. QwaQwa: Matsikeng Primary School 30 Mar 2015 30 Mar 2016 88% Toilets – completed. External works – Lawn (Unacceptable structures) planting on going. Admin block – handed over to the school 29. Bloemfontein: Soetdoring Nature Res: 20 Oct 2014 20 Jun 2016 53% Roofing are completed. Installation of suspended Upgrade of Train Bush Camp, construction ceiling is in progress. Contactor busy with wiring of water supply line in the hall and kitchen. Slow progress.
30. Wepener: Qibing New Library 13 Feb 2013 14 Aug 2014 80% Cession has been processed for approval. PART B: PERFORMANCE INFORMATION B: PERFORMANCE INFORMATION PART
Plans to close down or down-grade any current facilities There are no plans to close down any facilities
Progress made on the maintenance of infrastructure
Planned maintenance activities and the large backlogs in maintenance of buildings are due to a shortfall in the condition assessment and maintenance budget. R20 million is needed but no budget was allocated during the 2015/2016 financial year. The Revolving Restaurant (PGB) was funded through the Revenue Enhancement Allocation, the project was completed during the current financial year.
Details as to how asset holdings have changed through disposals and transfers
Properties were transferred from the National Department of Public Works into the name of the Free State Provincial Government. The current number of properties on the asset register is 4 811 as compared to the 4 794 at the beginning of 2015/2016 financial year.
Measures taken to ensure that the Department's asset register remained up-to-date during the period under review The asset register was updated accordingly. Disposals and transfers were recorded.
www.publicworks.fs.gov.za
53 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
The current state of the Department's capital assets Below is a list of 1 447 properties with condition ratings which are categorised in the table.
Rating Number of properties Poor 1 25 2 92 Fair 3 1 189 Good 4 115 5 26
Major maintenance projects that have been undertaken during the period under review
The following two maintenance projects were planned and completed in 2015/2016. • Upgrade of Thaba Nchu Ratlou Complex: Phase 1 – Home Affairs • Bloemfontein Lebohang Building upgrade-Roofing
Progress made in addressing the maintenance backlog during the period under review
The Department of Public Works and Infrastructure remains the implementing agent for client departments with regards to construction and maintenance of provincial infrastructure. The funds available for unplanned day to day maintenance of Provincial buildings are limited as the budget increased with less than inflation.
Facility Operations did inspections to assess compliance to OHS on 24 buildings and condition assessments were conducted on 10 buildings.
The severe backlog in maintenance on buildings and lifts within the provincial government are having negative cost effects. The programme is in need of R20 million for condition assessment to inform a costed maintenance plan, acquisition plan, disposal plan, and accommodation plan. To clear the maintenance backlog R656 million is needed.
Infrastructure projects 2014/2015 2015/2016 Sub- Programme Final Appropriation Actual Expenditure (Over) Under Final Appropriation Actual Expenditure (Over) Under Name Expenditure Expenditure R'000 R'000 R'000 R'000 R'000 R'000 New and replace- 14 782 13 909 873 - - - ment assets Existing infra- 154 828 154 341 487 - - - structure assets - Upgrades and 154 828 154 341 487 - - - additions -Rehabilitation, ------renovations and refurbishments -Maintenance ------and repairs Infrastructure 169 610 168 250 1 360 - - - transfer -Current ------Capital ------Total 169 610 168 250 1 360 - - -
www.publicworks.fs.gov.za
54
PART C: GOVERNANCE
www.publicworks.fs.gov.za
56 CONTENTS 1. INTRODUCTION 58 2. RISK MANAGEMENT 58 3. FRAUD AND CORRUPTION 60 4. MINIMISING CONFLICT OF INTEREST 61 5. CODE OF CONDUCT 61 6. HEALTH, SAFETY AND ENVIRONMENTAL ISSUES 61 7. PORTFOLIO COMMITTEES 63 8. SCOPA RESOLUTIONS 63 9. PRIOR MODIFICATIONS TO AUDIT REPORTS 65 10. INTERNAL CONTROL UNIT 66 11. INTERNAL AUDIT AND AUDIT COMMITTEES 66 12. AUDIT COMMITTEE REPORT 69
www.publicworks.fs.gov.za
57 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
1. INTRODUCTION
The Department of Public Works and Infrastructure’s corporate governance structure provides the lines of accountability and reporting and clearly states the relationship and expectations of management, employees and oversight bodies involved. It sets the rules and practices that all officials must follow in carrying out their responsibilities. There are checks and balances to ensure effective and efficient utilisation of resources.
2. RISK MANAGEMENT
The Accounting Officer has committed the Department to a process of risk management that is aligned to the principles of good corporate governance, as supported by the Public Finance Management Act (PFMA), Act 1 of 1999 as amended by Act 29 of 1999 and Treasury Regulation of 2005. The Risk Management Policy and Risk Management Strategy have been approved and are being implemented.
The Department is committed to the effective risk management and treatment of risks in order to achieve its objectives. The management of risks is the responsibility of all the Senior Managers and employees.
All programmes/sub programmes work together in a consistent and integrated manner with the overall objective of reducing risks to acceptable and manageable levels. Effective risk management is imperative to the Department in order to fulfil its vision, mission as well as service delivery expectations of stakeholders and performance expectations.
The Department adopted an enterprise wide approach to risk management which means that every key risk will be included in a structured and systematic process of risk management.
The policy is applied to all activities of the Department, taking into consideration external and internal risks arising. Since effective risk management is the responsibility of all officials in the Department, it is of utmost importance that risk is incorporated into performance agreements of all senior managers as well as in the job descriptions of key personnel in the Department.
The Risk Management Strategy describes the processes that the Department put’s in place to identify, assess, manage, review and report on risks.
A Risk Management Strategy is an essential element of strategic planning. The Annual Performance Plan incorporates the Departmental strategic objectives and the risk management strategy provides the framework for the management of risks that may hamper the achievement of these objectives as follows:
• To provide the Department with the framework that will be utilised by employees to implement risk management. • To ensure that risk management activities are fully integrated into planning, monitoring and reporting processes as well as in daily management of programme activities • To clearly indicate the risk management reporting procedures. • To hold executive, management and officials accountable for the implementation of risk management in their areas of responsibility. • To create an environment where all employees take responsibility for managing risk; and • To create an observant risk based organisational culture through enhanced communication and reporting of risk.
The Department conducts strategic risk assessments annually to review risks on a continuous basis. The Risk Management Committee met quarterly and submitted recommendations to the HoD who actions implementation thereof. Risk management is a standing item in Quarterly Audit Committee Meetings whereby the quarterly risk management reports as well as Departmental progress reports (financial and non-financial) are discussed and resolutions taken.
www.publicworks.fs.gov.za
58 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
The progress on implementation of Strategic and Operational risks is provided below: a) Strategic Risks The table depicts residual risks at the beginning and end of the financial year 16
14 15
12 13
10 High 8 9 Medium 6 Low 4 5 5
2 3
0 Beginning End 1 April 2015 31 March 2016 The comments on the above movements are clarified below: Risk Residual Residual % Beginning % End % Movement Risk Description Reasons Ratings Beginning End (01/04/2015) (31/03/2016) High 9 5 36% 20% Residual Poor economic The Department managed to appoint six service risks reduced transformation providers for office accommodation resulting in by16%. 100% achievement as planned. Ineffective The information sessions on cleaning norms and asset standards are held regularly, the monthly prog- management. ramme for pest control is strictly adhered to and a Call Centre has been established for the users to be able to access the help desk. The help desk is accessed via email [email protected] OR 080 322 4548 telephonically. Service cuts The Department visited the Municipalities in GOVERNANCE (water and lights March 2016 to address debt return from for essential Treasury to reconcile the invoices: services) 1. Mangaung 2. Letsemeng 3. Kopanong 4. Ngwathe C: PART 5. Dihlabeng 6. Matjhabeng 7. Mafube 8. Moqhaka 9. Metsimaholo 10. Masilonyana Under collection The Department managed to collect revenue as of Revenue planned. Medium 13 15 52% 60% Residual risks Poor economic Refer to reasons for increase in number of increased transformation medium risks is due to the reduction in high by 8%. Ineffective asset risks above. management Service cuts (water and lights for essential ser- vices) Under collection of Revenue. Low 3 5 12% 20% Residual risks Fruitless and The Department internal controls are effective. increased wasteful The fruitless and wasteful expenditure are re- by 8%. expenditure. covered by the Department in case they are identified. Ineffective Risk Management and Audit Committee are governance and risk management functional. processes in Risk Based Audits are performed. place. 25 25 100% 100%
www.publicworks.fs.gov.za
59 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
b) Operational Risks.
The table below depicts residual risks at the beginning and end of the financial year.
160
140 149
120 129
100 High 80 87 Medium 76 60 Low 55 40 47
20
0 Beginning End 1 April 2015 31 March 2016
Risk Management is a continuous, proactive and systematic process, effected by a Department's Executive Authority, the Accounting Officer, management and other personnel as applied in strategic plan and across the Department. It is designed to identify potential events that may affect the Department and manage risks within its risk tolerance and to provide reasonable assurance regarding the achievement of objectives. Operational Risk a ssessment is also performed on Departmental programmes.
The results of the operational risks assessment; showed that the Department's operational risks moved from 280 to 263. The difference of 17 risks was as a result of combining some of the risks and removing duplications.
The following sub-directorates were affected by this decrease in operational risks: • Finance, • Property Management, • Information Communication and Technology, • Internal Audit and • EPWP.
3. FRAUD AND CORRUPTION
The Fraud Prevention Plan was developed in terms of Treasury Regulation Section 3.2.1 to effectively combat fraud activities in the Department. The Fraud Management Committee assists in monitoring fraud reports and recommends corrective measures to avoid repetition. The Fraud Prevention Plan must be reviewed annually by the Risk Management Committee and approved by the Accounting Officer.
As instances of fraud remains a constant threat to public trust and confidence, it becomes essential to recognise fraud risk management as an integral part of strategic management and the Department is therefore adopting a comprehensive approach to the management of fraud and risks.
Reporting procedures and resolution of reported incidents: Employees
• It is the responsibility of all employees to immediately report all allegations or incidents of fraud and corruption to their immediate manager. • All managers are responsible for the detection, prevention and investigation of fraud and corruption and must report all incidents and allegations of fraud and corruption to the Chief Risk Officer who will initiate an investigation into the matter in consultation with Senior Management. • Should employees wish to report allegations of fraud and corruption anonymously, they can contact any member of senior management, the Chief Risk Officer , Chairperson of the Audit Committee and National Anti-Fraud and Corruption Hotline.
Reporting procedures and resolution of reported Incidents - Public or Service Providers
- The Department encourages members of the public or providers of goods and/or services who suspect fraud and corruption to contact the Chief Risk Officer or any other member of management - Should a member of the public wish to report allegations of fraud and corruption anonymously, they can contact any member of senior management, the Chief Risk Officer or the Chairperson of the Audit Committee and National Anti-Fraud and Corruption Hotline
www.publicworks.fs.gov.za
60 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Action taken for any fraud and corruption.
Any fraud and corruption committed by an employee or any other person will be pursued by thorough investigation and to the full extent of the law, including (where appropriate) consideration of: - In case of employees, taking disciplinary action within a reasonable period of time after the incident; - Instituting civil action to recover losses; - Initiating criminal prosecution by reporting the matter to the SAPS or any other relevant law enforcement agency.
4. MINIMISING CONFLICT OF INTEREST
All members of the Senior Management Service disclose their financial interest in terms of the Public Service Regulations. This disclosure is forwarded to the Public Service Commission by 31 May. All Senior Managers disclosed as required. In addition, the Department conducts an annual CIPC search for all levels to establish whether any conflict of interest exists.
Prior to any Bid Committee, members disclose interests and where appropriate recuse themselves from adjudication. A similar approach is followed at the Audit Committee and Risk Management meetings chaired by external stakeholders.
The Department is satisfied that sufficient measures are in place to minimise conflict of interests.
5. CODE OF CONDUCT
The Department has the following relationships as set out in the Code of Conduct applicable to the Public Service: • Relationship with the legislature and the executive. • Relationship with the public. • Relationship among employees. • Performance of duties and personal conduct. As far as private interest is concerned all Senior Managers are required to declare interest on an annual basis, where after such is submitted to the Public Service Commission, 100% of Senior Managers complied. Officials that contravene the Code of Conduct are subjected to a disciplinary hearing.
6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES GOVERNANCE The Department has a fully functional OHS Committee which performs its functions as contained in the OHSA. Members of this committee were appointed by the Accounting Officer.
All contractors appointed must submit a health and safety plan which is monitored by technical personnel in the Department. PART C: PART Below are state owned properties that were inspected for OHS compliance by Facilities- Management, the findings were submitted to Works Design, Constructions and Maintenance for implementation on the deficiencies identified
INSPECTIONS FOR STATE OWNED PROPERTIES REPORT 2015-2016 Asset Name Town District Date of Inspection 1. Dinaane Clinic Thaba Nchu Mangaung 26-06-2015 2. Edenburg Combine School Edenburg Xhariep 18-09-2015 3. Government Garage QwaQwa QwaQwa Thabo Mofutsanyana 30-06-2016 4. Government Garage Bloemfontein Bloemfontein Mangaung 25-06-2015 5. Heidedal Community Health Centre Bloemfontein Mangaung 25-06-2015 6. Ikaelelo Secondary School Bloemfontein Mangaung 04-08-2015 7. Matlakeng Clinic Zastron Xhariep 23-09-2015 8. Phillipolis Primary School Phillipolis Xhariep 16-09-2015 9. SITA Offices Bloemfontein Mangaung 29-06-2015 10. Tlotlanang Combined School Thaba Nchu Mangaung 23-09-2015 11. Bloemfontein Bainsvlei Clinic Bloemfontein Mangaung 21-07-2015 12. Bloemfontein Bayswater Clinic Bloemfontein Mangaung 27-07-2015 13. Bloemfontein Bloemspruit Clinic Bloemfontein Mangaung 18-08-2015 14. Bloemfontein Fauna Clinic Bloemfontein Mangaung 27-07-2015 15. Bloemfontein Fichardpark Clinic Bloemfontein Mangaung 10-03-2016 16. Bloemfontein Freedom square Bloemfontein Mangaung 13-08-2015 17. Botshabelo: Bophelong Clinic Botshabelo Thabo Mofutsanyana 06-02-2016 18. Allanridge: Thusanong Clinic/ Leratong Allanridge Lejweleputswa 30-08-2015 19. Allanridge: Bophelong Clinic Allanridge Lejweleputswa 30-08-2015
www.publicworks.fs.gov.za
61 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Asset Name Town District Date of Inspection 20. Kroonstad: Bophelong Clinic Kroonstad Fezile Dabi 26-08-2015 21. Odendaalsrus: Bophelong Clinic Odendaalsrus Lejweleputswa 26-08-2015 22. Vrede: Bophelong Clinic Vrede Thabo Mofutsanyana 25-02-2016 23. Welkom: Bophelong Clinic Welkom Lejweleputswa 26-08-2015 24. Boshof Clinic Boshof Lejweleputswa 30-08-2015 25. Bothaville Clinic Bothaville Lejweleputswa 30-08-2015 26. Clocolan Clinic Clocolan Thabo Mofutsanyana 24-02-2016 27. Dealesville Clinic Dealesville Lejweleputswa 10-03-2016 28. Deneysville Clinic Deneysville Fezile Dabi 14-01-2016 29. Edenville Rondawel Office Edenville Fezile Dabi 13-01-2016 30. Bultfontein: Registration and Licensing Authority Bultfontein Lejweleputswa 30-08-2015 31. Clocolan Registering & Licensing Authority Clocolan Thabo Mofutsanyana 24-02-2016 32. Dealesville: Registering & Licensing Authority Dealesville Lejweleputswa 30-08-2015 33. Ficksburg: Registering & Licensing Authority Ficksburg Thabo Mofutsanyana 24-02-2016 34. Fauriesburg: Registering & Licensing Authority Fauriesburg Thabo Mofutsanyana 24-02-2016 35. Hoopstad:Registering & Licensing Authority Hoopstad Lejweleputswa 08-03-2016 36. Henneman: Registering & Licensing Authority Henneman Lejweleputswa 09-03-2016 37. 3 Roth Avenue, Bloemfontein Bloemfontein Mangaung 18-03-2015 38. 1 Buffalo street, Welkom Welkom Lejweleputswa 09-03-2016 39. Roads offices, Bothaville Bothaville Lejweleputswa 14-01-2016 40. 35 Van Riebeck street, Bothaville Bothaville Lejweleputswa 08-03-2016 41. Boshof Roads District Offices Boshof Lejweleputswa 10-03-2016 42. Frankfort Roads District Offices Frankfort Fezile Dabi 26-01-2016 43. Harrismith: Registering & Licensing Authority and Harrismith Thabo Mofutsanyana 14-01-2016 Roads District Offices 44. Bloemfontein: Atlehang Secondary School Bloemfontein Mangaung 09-03-2015 45. Bloemfontein: Koot Niemann Primary School Bloemfontein Mangaung 09-03-2015 46. Bloemfontein: Dr C.F. Visser Primary School Bloemfontein Mangaung 14-03-2015 47. Bloemfontein: Batho Primary School Bloemfontein Mangaung 09-03-2015 48. Viljoenskroon: Adelene Meje Primary School Viljoenskroon Fezile Dabi 14-01-2016 49. Boshof: Boshof Secondary School Boshof Lejweleputswa 10-03-2016 50. Bothaville: Bothaville Secondary School Bothaville Lejweleputswa 14-01-2016 51. Humans Vlakte Primary School Bothaville Lejweleputswa 08-03-2016 52. Kleinbrook Primary School Bothaville Lejweleputswa 08-03-2016 53. Eben Donges Primary School Bothaville Lejweleputswa 08-03-2016 54. Welkom Secondary School Welkom Lejweleputswa 09-03-2016 55. Golden Park Primary School Welkom Lejweleputswa 09-03-2016 56. Bronville Primary School Welkom Lejweleputswa 09-03-2016 57. Clarens Primary School Clarens Thabo Mofutsanyana 14-01-2016 58. Clocolan Secondary School Clocolan Thabo Mofutsanyana 24-02-2016 59. Clocolan Primary School Clocolan Thabo Mofutsanyana 24-02-2016 60. Dealesville Primary School Dealesville Lejweleputswa 10-03-2016 61. Kgololosego Secondary School Dealesville Lejweleputswa 10-03-2016 62. Ficksburg Primary School Ficksburg Thabo Mofutsanyana 15-01-2016 63. Fouriesburg Intermediate School Fouriesburg Thabo Mofutsanyana 25-02-2016 64. Wilgerievier Hoerskool Frankfort Fezile Dabi 25-03-2016 65. Harrismith High School Harrismith Thabo Mofutsanyana 14-01-2016 66. Mokodi Secondary School QwaQwa Thabo Mofutsanyana 13-01-2016 67. Mohale Intermediate School QwaQwa Thabo Mofutsanyana 13-01-2016 68. Tshirela Old School QwaQwa Thabo Mofutsanyana 13-01-2016 69. Kgololosego Secondary School Dealesville Lejweleputswa 10-03-2016 70. Golden Parks School Welkom Lejweleputswa 09-03-2016 71. Boshoff High School Boshof Lejweleputswa 10-03-2016 72. Boshof RoadsDistrict office Boshof Lejweleputswa 10-03-2016 73. Bronville Primary School Welkom Lejweleputswa 01-03-2016
www.publicworks.fs.gov.za
62 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
7. PORTFOLIO COMMITTEES
7.1 The meeting dates for 2015/2016 were as follows: Quarter 1: 09 September 2015 Quarter 2: 12 November 2015 Quarter 3: 24 February 2016 Quarter 4: 25 May 2016
7.2 Matters raised by the Portfolio Committee and how has the Department addressed these matters The key concern from the Portfolio Committee was the lack of funding for the payment of municipal services.
8. SCOPA RESOLUTIONS Resolution No. Subject Details Response by the Department Resolved (Yes/No) 1/2014 (10/2013), Unused owned and leased Proper procedures to be The current population of the immovable Yes 1(b) properties implemented to prevent asset register is 4 806 ineffective or underutilisation Higher Education properties = 15 of accommodation Human Settlement properties = 2 632 To be updated = 1 Vacant land = 755 Facilities = 1 403 Three properties out of 1 403 are captured as unutilised and 14 sub facilities are unutilised Leased properties The Department’s conducts regular inspection for all leased properties and the process will continue until the financial year end. GOVERNANCE Service Providers have been appointed for two tuck-shops and one hair salon and they have all signed lease contracts. These were routed to Executive Authority for signing thereof
The Department has advertised the nine C: PART tuck-shops throughout the province.
1/2014 (10/2013), Departmental Revenue The Accounting Officer must The Department has appointed Progress at 3 ensure that all immovable professional valuators to determine the 75% state properties are let at market related rentals for commercial market related tariffs. properties. For residential properties, property management personnel are responsible to determine market related rentals using the comparable method. The lease register contains the following • 13 active contracts for residential properties which are market related • 27 active contracts for commercial properties which are market related • 103 contracts for government employees at nominal tariff. There are currently 25 submissions with rental at market related that have been routed to Executive Authority for approval. Valuation reports and contracts are available on request.
www.publicworks.fs.gov.za
63 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Resolution No. Subject Details Response by the Department Resolved (Yes/No) 10/2014, 1(a) Security Management The Portfolio Committee The Department has undertook the Yes noted with great concern the following initiatives in terms of addressing shortcomings within the IT shortfalls in the ICT Security environment relating to the Environment: following: - Prioritise these findings and An ICT Security Specialist was ensure that an action plan is appointed. This official is responsible for developed and implemented ensuring the safety and security of the on a monthly basis Department's information assets. - Allocate sufficient resources and appropriate funds to An ICT Security Policy was updated with ensure the proper functioning recommendations from the Auditor of the IT component. General (AGSA) and subsequently -Ensure compliance to the approved by the Head of Department BAS practice note and LOGIS (HOD). The ICT Security Specialist is security manual by regularly responsible for the total implementation reviewing the system of this policy. controller activities and user access rights. A new and improved firewall was procured to ensure the safety of Department specific information systems within the SITA controlled Government network.
The patch Management list is discussed on a fortnightly basis at the ICT Operational Committee meetings.
10/2014, 1(b) User access management Prioritise these findings and User Access Management procedures Yes procedures ensure that an action plan is were improved for all Transversal developed and implemented systems (BAS, LOGIS and PERSAL), to on a monthly basis. this end, no audit findings were reported Allocate sufficient resources by the AGSA in 2014/2015 interim and appropriate funds to findings. ensure the proper functioning of the IT component. PERSAL: Human Resource Management Ensure compliance to the (HRM) sends a monthly report to ICT on BAS practice note and LOGIS staff movements. ICT then updates security manual by regularly access to information systems to reflect reviewing the system staff movements, including removal from controller activities and user retired/resigned staff from all ICT access rights. systems.
10/2014, 1(c) Business continuity and Prioritise these findings and The Department has an approved ICT disaster management plan ensure that an action plan is Disaster Recovery and Business Yes developed and implemented Continuity Plan. on a monthly basis. Allocate sufficient resources An offsite backup solution was procured and appropriate funds to and implemented in the 2014/2015 ensure the proper functioning financial year. This solution keeps offsite of the IT component. copies of critical ICT systems of the Department.
Technical specifications for the establishment of a transversal Disaster Recovery Site for the Provincial Government have been completed. Property Management is in process of finding a suitable building for the Disaster Recovery Site.
www.publicworks.fs.gov.za
64 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 Resolution No. Subject Details Response by the Department Resolved (Yes/No) 10/2014, 2(a) Ensure that the official The Portfolio Committee was Performance indicators Description are Yes responsible for the day-to-day concerned about the material deliberated on to agree on the correct execution of the work should misstatements that were indicator descriptions with programme be involved in formulating identified in the annual managers including operational technical indicators performance report submitted managers level 9-12 as well as with the description Monitoring and Evaluation team.
Technical indicators are developed and well defined and included in the 2014/2015 and 2015/2016 Annual Performance Plans. The definition, purpose and source of each indicator is discussed under Annexure 3 of the above-mentioned documents.
10/2014, 2(b) Ensure certification by The Portfolio Committee was The Programme Managers sign off the Yes management that the concerned about the material ”Statement of Responsibility for performance reports and misstatements that were Performance Information” when documentation has been identified in the annual submitting the Performance Information checked and verified for performance report submitted Reports. correctness
10/2014, 2(c) Ensure that a proper review of The Portfolio Committee was Submitted reports are analysed and Yes performance information is concerned about the material when gaps are identified, one on one executed to ensure accuracy misstatements that were meeting are arranged for discussion and before inclusion in the identified in the annual corrective measures to be effected on the quarterly performance reports. performance report submitted. report.
10/2014, 2(d) Request Internal Audit to The Portfolio Committee was Performance Information is incorporated Yes include performance concerned about the material in the annual internal audit plan, it is done information in the annual misstatements that were quarterly. GOVERNANCE internal audit plan identified in the annual performance report submitted
9. PRIOR MODIFICATION TO AUDIT REPORTS PART C: PART The Department received an unqualified audit with no findings during the 2014/2015 financial year.
www.publicworks.fs.gov.za
65 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
10. INTERNAL CONTROL UNIT
The purpose of the Internal Control Unit is to provide reasonable assurance regarding the achievement of Departmental objectives in the following categories: • Effectiveness and efficiency of operations • Reliability of financial reporting; and • Compliance with applicable laws and regulations
The unit carries out the following functions: • To establish and nurture financial management policies and procedures;
• Ensure that all delegations exist and are updated annually and also ensure that they are approved by the Head of Department;
• Check all payments for completeness and accuracy before final authorization on the system;
• Consolidate monthly and quarterly KCM (Key Control Matrix) reports and ensure that all supporting documents are available and filed accordingly;
• Consolidate all input on action plan and audit findings;
• Ensure that all inputs on PROPAC Resolutions are captured timeously;
• To implement the administrative controls to ensure that policies and objectives are implemented in an efficient and effective manner, and to perform spot checks on subsistence and travelling payments;
• Review of samples of financial transactions processed for accuracy and completeness, and the accurate interpretation of policy directives;
• Oversee the effectiveness and use of movable assets and resources allocated.
11. INTERNAL AUDIT AND AUDIT COMMITTEES
Internal Audit Function
In the period under review, the Internal Audit Function (IAF) of the Free State Department of Public Works and Infrastructure continued to fulfil its mandate to provide an independent, objective assurance and consulting activity that is designed to add value and improve the department's operations; in line with the PFMA, Treasury Regulations and the King Report on Corporate Governance requirements.
The IAF assisted the department to accomplish its objectives by bringing a systematic and disciplined approach by evaluating and assisting in improving the effectiveness of risk management, control and governance within the department. The function is a fully in- house function and operates in accordance with the approved Internal Audit Charter, Treasury Regulations and the International Standard of the Professional Practice of Internal Auditing (ISPPIA).
The IAF is further guided by a fully functional Audit Committee which operates in terms of an approved Audit Committee Charter and the Treasury Regulations.
The IAF has been subjected to an external quality assessment, by an external quality assessor, and was found to be partially conforming to the ISPPIA. The function proceeded to implement measures to address all non-compliant requirements, assisted and monitored by the Audit Committee.
www.publicworks.fs.gov.za
66 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Internal Audit Responsibilities
The IAF through engagement with internal stakeholders formulated a comprehensive three-year rolling plan, incorporating an annual plan that was approved by the Audit Committee. The annual audit plan of planned audits was fully executed during the year under review. The IAF also performed various consulting activities, and relationships with management improved as evidenced by the increase in management requested engagements, in turn, indicating that management sees the value of the IAF within its system of governance. Furthermore, the head of the IAF has complete access and a direct reporting line to the Audit Committee and reports at each audit committee meeting on control weaknesses and other internal audit activities.
Audit Committee
The table below discloses relevant information on the audit committee members:
Name Qualifications Internal or If internal, Date appointed No. of external position in the Meetings department attended Maleho Nkomo B Com External N/A 01 September 2014 5 of 5 B Com (Hons.) M Com Andile Mahlalutye BSc Quantity Surveying External N/A 01 September 2014 3 of 5 Diploma in Company Direction Masters in Business Leadership Masters in Financial Management Certificate in Development and Management of Non-Governmental Organisation Priscilla Mateta B Com External N/A 01 September 2014 5 of 5 Post Graduate Diploma in Engineering Business Management Post Graduate Certificate in Compliance Management GOVERNANCE Post Graduate Certificate in Corporate Governance Collen Weapond LLB External N/A 01 September 2014 5 of 5 B Juris Certificate in Policing B Tech Policing/Investigations
Diploma in Education C: PART George Motloi B Com in Accounting External N/A 01 September 2014 5 of 5 Sibusiso Majola B Com External N/A 01 September 2014 5 of 5 Certificate in Accounting Certificate in Theory of Accounting B Com (Hons) Accounting
The Audit Committee continues to operate within its approved charter, which is reviewed annually to ensure relevance. In discharging its functions and delivering on its mandate, the Committee ensures to comply to section 38(1)(a) of the PFMA and paragraph 3.1 of the Treasury Regulations, through the combined support of all the assurance providers. The Audit Committee met five times during the financial year under review. In these meetings, the Accounting Officer and executive management were always represented. The Auditor- General is always invited to attend, thus ensuring that such meetings are as effective and transparent as possible, also to ensure a renewed working relationship with the AGSA and that duplication of efforts is avoided.
Auditor General's Report
The Internal Audit Function performed a review of the departmental Audit Action Plan to address the audit issues raised by the AGSA in the previous year and were satisfied that the remedial actions would address the issues raised, except for the following: • Insufficient budget allocated to addressing maintenance backlog on state owned properties, • No automated system used for recording of infrastructure project information, • Infrastructure Projects not completed within planned time frames.
www.publicworks.fs.gov.za
67 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
12. AUDIT COMMITTEE REPORT
We are pleased to present our report for the financial year ended 31 March 2016.
Audit Committee Responsibility The Audit Committee reports that it has complied with its responsibilities arising from Section 38 (1) (a) (ii) of the Public Finance Management Act, 1999 (PFMA) and Treasury Regulation 3.1.13. The Audit Committee also reports that it has adopted appropriate formal terms of reference as its Audit Committee Charter, has regulated its affairs in compliance with this charter and has discharged all its responsibilities as contained therein.
The Effectiveness of Internal Control Our review of the findings of the Internal Audit work, which was based on the risk assessments conducted in the department revealed certain weaknesses, which were then raised with the Department.
The following internal audit work was completed during the year under review: • Review of Human Resource Provisioning and Skills Development, and Salary Administration (Headcount); • Assessment of the Supply Chain Management – Demand and Acquisition, • Review of Strategic Immoveable Asset Management, • Review of Security Services, • Internal audit on the Construction and Maintenance and Expanded Public Works programmes, • Review of Petty Cash Management, • Review of Fleet Management, • Review of the Compliance Risk Register, • Assessment of Integrated Grant Compliance (DORA), and • Follow-up audit on Information Technology General Controls.
The following audit and risk related areas of concern were raised by the Audit Committee throughout the financial year: • The delays in addressing the issues raised by the Auditor-General South Africa and the internal auditors during the 2014/15 audit ; and • The under-achievement in relation to meeting some of the pre-determined performance targets.
In-Year Management and Quarterly Report The Audit Committee is satisfied with the content and quality department of the quarterly reports issued during the year under review and submitted to the Provincial Treasury as required by the PFMA.
Evaluation of Financial Statements The Audit Committee has: • Reviewed and discussed the audited Annual Financial Statements to be included in the Annual Report, with the Auditor- General South Africa and the Accounting Officer • Reviewed the information on the Predetermined Objectives to be included in the Annual Report; and • Reviewed the Department’s compliance with legal and regulatory provisions.
Auditor General's Report
The Audit Committee liaised with the Auditor-General South Africa (AGSA) during the year. We have reviewed the department's implementation plan for audit issues raised in the previous year and we are satisfied that the matters have been, to a significant extent, adequately resolved, except for the insufficient budget allocated to addressing maintenance backlog on state owned properties.
www.publicworks.fs.gov.za
68 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
The Audit Committee concurs with and accepts the conclusions of the AGSA report on the annual financial statements and is of the opinion that the audited annual financial statements be accepted and read together with the report of the AGSA.
______Mrs. MMD Nkomo ` 31 July 2016 Chairperson of the Audit Committee Date Free State Department of Public Works and Infrastructure GOVERNANCE PART C: PART
www.publicworks.fs.gov.za
69 PART D: HUMAN RESOURCE MANAGEMENT
www.publicworks.fs.gov.za
70 CONTENTS 1. INTRODUCTION 72 2. OVERVIEW OF HUMAN RESOURCES 72 3. HUMAN RESOURCES OVERSIGHT STATISTICS 75
www.publicworks.fs.gov.za
71 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
1. INTRODUCTION
The information contained in this part of the annual report has been prescribed by the Minister for the Public Service and Administration for all departments in the public service.
2. OVERVIEW OF HUMAN RESOURCES
The status of human resources in the department. The department has an approved MTEF Human Resources Plan (HR Plan) 2014-2017 which outlines the objectives of the Department in managing its human capital so as to achieve the mandate. This MTEF Human Resources Plan is compliant with the applicable legislative mandate, and is designed to achieve the human capital required to meet current and future departmental strategic objectives.
Filled key management posts contribute to good corporate governance and service delivery. Compliance is critical and contributes to efficient Public Administration. In terms of prevailing norms and standards, each department in government is expected to provide for the under-mentioned key management personnel that occupy the positions/posts captured below:
POST STATUS Accounting Officer Filled Chief Financial Officer Filled Chief Audit Executive Filled Chief Risk Officer Filled Head: Finance Filled Head: SCM Filled Head: Human Resources Filled Head: Strategic Planning Filled Head: IT Filled
The Department complies 100% with this norm and standard.
The Department filled critical funded posts to fulfil its goal of creating and sustaining a working environment that is conducive to improve service delivery. In total, 70 appointments were made in 2015/2016 Financial Year.
Human resource priorities for the year under review and the impact of these.
The Department focused on employing technical personnel for 2015/2016. Key Senior Management positions were filled in Supply Chain Management, Property Management and Strategic Planning.
Recruitment , development and retention of skills necessary for service delivery.
The unavailability of critical skills invariably impacts on service delivery. In line with national trends, the demand for infrastructure/technical related skills in the Province has been phenomenal. Over the past few years, the public sector has suffered skill losses due to higher salaries paid in the private sector and due to emigration to developed economies. Prior to 2010 the Department of Public Works and Infrastructure was experiencing skill deficits in professional, technical and artisan fields. This shortage particularly affected, among others, professionally registered engineers, technologists, technicians, quantity surveyors, architects, construction project managers and artisans. Intervention to develop our own professionals as outlined in the human resource plan has enabled the Department to address this key human resource priority.
The Occupation-Specific Dispensation (OSD) was pursued to address disparities within the scarce occupations and also provides for career progression through grade advancement based on experience. Since the implication of the OSD, a definite reduction in staff turnover has been observed.
Developing a capable and skilled workforce that is striving towards service excellence.
People development is important because it will ensure that employees possess the necessary competencies to deliver services. Skilled employees will contribute to improved service delivery and mobility as per career development needs.
www.publicworks.fs.gov.za
72 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Required leadership skills and competencies identified and interventions are developed to drive leadership enhancement. The departmental need for appropriately skilled human capital is embedded in its core mandate. Key skills development initiatives inclusive of professional registration, the awarding of part-time bursaries, and attendance of skills interventions for continuous professional development were implemented.
Ensuring that all processes and procedures are in line with good corporate governance practices.
The creation of an environment maximising the performance of personnel focusing on resources, processes, policies, structures and skills is necessary. A positive environment determines how much and how well the department achieves its objectives. Effective processes, policies and procedures coupled with empowered competent staff that is representative of the demographics contribute to good corporate governance. In this regard, all unfunded vacancies were abolished on PERSAL.
Workforce planning and key strategies to attract and recruit a skilled and capable workforce.
The built environment posts form the essence of the departmental mandate in terms of the delivery of key social infrastructure. In this regard, the table hereunder provides a bird's eye view of the professional skill available to the department:
Discipline Total Professionally Registered as Registered Candidate Civil Engineering 10 2 8 Mechanical Engineering 8 3 5 Electrical Engineering 3 3 0 Architecture 4 *4 0 Quantity Surveying 11 3 8 Project Management 3 0 3 Candidate Engineering Technicians/Technologists 10 0 10 TOTAL 49 15 34 *Includes Architecture Technologies and Draughtsman.
The registration imperatives of professional bodies promises to benefit the Department since professionals and registered technical personnel will be inclined to follow specific standards and professional bodies, which will continuously measure these officials against their local and international standards. Professional registration will capacitate in-house staff to inter alia sign-off designs and compete on an equal footing with contractors and consultants on the medium term. Enhancing and building in-house capacity will enable the Department to render a high quality in-house professional service, thereby contributing to reduction in exorbitant consultant fees.
During the course of the 2015/2016 Financial Year, 5 departmental candidate professionals acquired fully-fledged professional registrations at the Engineering Council of South Africa and the South African Council of Quantity Surveying professions. This number comprise of 3 professional engineers (2 mechanical engineers and 1 electrical engineer) and 2 quantity surveyors.
Employee performance management. PART D: HUMAN RESOURCE MANAGEMENT PART
Performance management is aimed at improving performance by directing attention to key areas of activity, which are identified through strategic planning processes. It seeks to establish clear links between organizational development and culture change, the delivery of quality services and the personal and professional development of job holders at work.
www.publicworks.fs.gov.za
73 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Employee wellness programmes.
Any employer of choice is measured against the success of the employee health and wellness programme. Departmentally this programme which relies on close co-operation with line management seeks to achieve a healthy and productive workforce. Central to the departmental health and wellness programme is dealing with the scourge of HIV/AIDS and other sexually transmitted diseases as well as TB and other health risks such as breast and prostate cancer. The department aims to position wellness strategically and strengthen the implementation of wellness strategy in order to create a supportive work environment and enable improved service delivery, whilst simultaneously protects the interests of both employer and employee in terms of the provisions captured in the policy on incapacity leave and ill-health retirement.
The Accounting officer has approved policies covering the 4 pillars of employee wellness, namely Health and Productivity Management, HIV/AIDS and TB Management, Wellness Management, and SHERQ Management.
The following are the employee wellness initiatives implemented during the financial year:
• Healthy Lifestyle – April 2015 • Medical Male Circumcision – June 2015 • Cervical Cancer – July 2015 • Financial Wellness – August 2015 • National Employee Wellness, Sports and Recreation Tournament (Durban) – End week of September to beginning October 2015 • Financial Literacy (Education) – October 2015 • Wellness Day Event – November 2015 • HIV/AIDS and TB – November 2015 • Environmental Health – February 2016
Achievements
Presently the Department has 44 disabled employees. The Department has achieved disability representation on all salary levels with the exception of senior management. The Department during the 2015/2016 Financial Year attained 2.48% disability representation in respect of its permanent staff complement.
During the year under review the Chief Professional posts were filled in Quantity Surveyor, Electrical and Mechanical Engineering.
Challenges
- The ageing workforce amongst the artisan cadre - Fiscal constraints;
Future human resource plans /goals.
Key targets to meet current and future human capital requirements on the medium term as envisaged in the approved human resources plan are:
• Ensure representation of disabled population on senior management level • Increase gender representivity on levels 9 -14 to 50% • Increase gender representivity in technical fields to 40% • Transform the workforce age statistics by targeting youth • Interventions to address artisan ageing workforce • Maintain professional registration initiatives
www.publicworks.fs.gov.za
74 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3. HUMAN RESOURCES OVERSIGHT STATISTICS
3.1 Personnel related expenditure
The final audited personnel related expenditure by programme and by salary bands.
• amount spent on personnel • amount spent on salaries, • overtime, homeowner's allowances and medical aid.
Table 3.1.1 Personnel expenditure by programme for the period 1 April 2015 to 31 March 2016
Programme Total Personnel Training Professional Personnel Average expenditure expenditure expenditure and special expenditure personnel cost (R'000) (R'000) (R'000) services as a % of total per employee expenditure expenditure (R'000) (R'000) Administration 110 937 70 449 2 941 1 784 4.7% 35 Public Works Infrastructure 1 206 682 318 728 - 4 529 21.2% 156 EPWP 185 736 13 355 - - 0.9% 7 TOTAL 1 503 355 402 532 2 941 6 313 26.8% 198
Table 3.1.2 Personnel costs by salary band for the period 1 April 2015 to 31 March 2016
Salary band Personnel % of total No. of employees Average personnel expenditure personnel cost cost per employee (R'000) (R'000) Lower skilled (Levels 1-2) 43 836 10.9% 545 80 Skilled (Levels 3-5) 175 390 43.6% 1 055 166 Highly skilled production (Levels 6-8) 73 714 18.3% 233 316 Highly skilled supervision (Levels 9-12) 71 898 17.9% 135 533 Senior management (Levels 13-16) 23 833 5.9% 23 1 036 Contract (Levels 1-2) 1 848 0.5% 14 132 Contract (Levels 3-5) 1 903 0.5% 3 634 Contract (Levels 6-8) 1 554 0.4% 6 259 Contract (Levels 9-12) 2 514 0.6% 4 629 Contract (Levels 13-16) 5 717 1.4% 5 1 143 Periodical Remuneration 325 0.1% 6 54 TOTAL 402 532 100.0% 2 029 198 PART D: HUMAN RESOURCE MANAGEMENT PART
www.publicworks.fs.gov.za
75 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme for the period 1 April 2015 to 31 March 2016
Salaries Overtime Home Owners Allowance Medical Aid
Programme Salaries as Overtime Amount HOA as a Amount Medical aid Amount a % of Amount as a % of (R'000) % of per- (R'000) as a % of (R'000) personnel (R'000) personnel sonnel personnel costs costs costs costs Administration 48 791 12.1% 37 0.0% 1 906 0.3% 2 968 0.7% Public Works 0.5% Infrastructure 215 294 53.5% 403 0.1% 19 257 24 527 6.1% EPWP 9 127 2.3% - 0.0% 244 4.8% 400 0.1% TOTAL 273 212 67.9% 440 0.1% 21 407 0.1% 27 895 6.9%
Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band for the period 1 April 2015 to 31 March 2016
Salaries Overtime Home Owners Allowance Medical Aid
Salaries as Overtime as Amount HOA as a Amount Medical aid Programme Amount a % of Amount a % of (R'000) % of per- (R'000) as a % of (R'000) personnel (R'000) personnel sonnel costs personnel costs costs costs Lower skilled (Levels 1-2) 31 383 7.8% 36 0.0% 3 441 0.9% 3 264 0.8% Skilled (Levels 3-5) 103 317 25.7% 234 0.1% 13 446 3.3% 19 196 4.8% Highly skilled production 51 585 12.8% 147 0.0% 2 914 0.7% 3 443 0.9% (Levels 6-8) Highly skilled supervision 54 986 13.7% 23 0.0% 1 228 0.3% 1 727 0.4% (Levels 9-12) Senior management 19 310 4.8% - 0.0% 346 0.1% 228 0.1% (Levels 13-16) Contract (Levels 1-2) 1 823 0.5% - 0.0% 4 0.0% 6 0.0% Contract (Levels 3-5) 1 902 0.5% - 0.0% - 0.0% - 0.0% Contract (Levels 6-8) 1 452 0.4% - 0.0% 11 0.0% 10 0.0% Contract (Levels 9-12) 2 329 0.6% - 0.0% - 0.0% 17 0.0% Contract (Levels 13-16) 5 125 1.3% - 0.0% 17 0.0% 4 0.0% Periodical Remuneration - 0.0% - 0.0% - 0.0% - 0.0% TOTAL 273 212 67.9% 440 0.1% 21 407 5.3% 27 895 6.9%
3.2 Employment and Vacancies
The following tables summarise the number of posts on the establishment, the number of employees, the vacancy rate, and whether there are any staff that are additional to the establishment. This information is presented in terms of three key variables: programme, salary band and critical occupations.
Therefore, the vacancy rate reflects the percentage of posts that are not filled.
Table 3.2.1 Employment and vacancies by programme as on 31 March 2016
Programme Number of posts on Number of posts filled Vacancy Rate Number of employees approved establishment (Including additional) additional to the establishment
Administration 201 174 13.4 2 Public Works 1 867 1 820 2.5 252* Infrastructure EPWP 37 29 21.6 0 TOTAL 2 105 2 023 3.9 254
*Security learners make up 251 of above. *One official is at works.
www.publicworks.fs.gov.za
76 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Table 3.2.2 Employment and vacancies by salary band as on 31 March 2016
Salary band Number of posts Number of Vacancy Rate Number of employees on approved posts filled additional to the establishment establishment Lower skilled (1-2) 564 560 0.7 % 251 Skilled(3-5) 1 081 1 058 2.1 % - Highly skilled production (6-8) 274 239 12.8 % 2 Highly skilled supervision (9-12) 159 139 12.6 % 1 Senior management (13-16) 27 27 - - TOTAL 2 105 2 023 3.9 % 254 Table 3.2.3 Employment and vacancies by critical occupations as on 31 March 2016 Critical occupation Number of posts Number of Vacancy Number of on approved posts filled Rate employees additional establishment to the establishment Artisans 120 116 3.31 % - Architects 3 2 33.3 % - Computer programmers 2 1 50 % - Electrical and electronics engineering technicians 7 6 14.3 % - Engineering sciences related 8 8 - - Engineers and related professionals 18 17 5.6 % - Inspectors of apprentices works 76 72 5.3 % 1 Quantity surveyors & related professionals 10 10 - - Risk management 3 3 - - TOTAL 247 235 4.9 % 1
3.3 Filling of SMS Posts
The tables in this section provide information on employment and vacancies as it relates to members of the Senior Management Service by salary level. It also provides information on advertising and filling of SMS posts, reasons for not complying with prescribed timeframes and disciplinary steps taken.
Table 3.3.1 SMS post information as on 31 March 2016
SMS Leve Total number of Total number of % of SMS posts Total number of % of SMS posts funded SMS posts SMS posts filled filled SMS posts vacant vacant
Director-General/ 1 1 100 % - - Head of Department PART D: HUMAN RESOURCE MANAGEMENT PART Salary Level 15 1 1 100 % - - Salary Level 14 5 4 80 % 1* 20 % Salary Level 13 20 19 95 % 1 5 % TOTAL 27 25 93 % 2 7 % *Post became vacant 1 March 2016 due to transfer.
www.publicworks.fs.gov.za
77 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Table 3.3.2 SMS post information as on 30 September 2015
SMS Level Total number of Total number of % of SMS posts Total number of % of SMS posts funded SMS posts SMS posts filled filled SMS posts vacant vacant Director-General/ Head 1 1 100 % - - of Department Salary Level 15 1 1 100 % - - Salary Level 14 5 5 100 % - - Salary Level 13 20 19 95 % 1 5 % Total 27 26 96 % 1 4 %
Table 3.3.3 Advertising and filling of SMS posts for the period 1 April 2015 to 31 March 2016 SMS Level Total number of Total number of % of SMS posts Total number of % of SMS posts funded SMS posts SMS posts filled filled SMS posts vacant vacant Director-General/ Head 1 - - - - of Department Salary Level 15 1 - - - - Salary Level 14 5 1 80 % 1 100 % Salary Level 13 20 4 80 % 1 100 % Total 27 5 18.5 % 2
Table 3.3.4 Reasons for not having complied with the filling of funded vacant SMS - Advertised within 6 months and filled within 12 months after becoming vacant for the period 1 April 2015 to 31 March 2016
Reasons for vacancies not advertised within six months Competing priorities. Post to be advertised during 2016/2017 financial year
Reasons for vacancies not filled within six months As stated above
Table 3.3.5 Disciplinary steps taken for not complying with the prescribed timeframes for filling SMS posts within 12 months for the period 1 April 2015 to 31 March 2016
Reasons for vacancies not advertised within six months Not applicable
Reasons for vacancies not filled within six months Not applicable
www.publicworks.fs.gov.za
78 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3.4 Job Evaluation
Within a nationally determined framework, executing authorities may evaluate or re-evaluate any job in his or her organisation. In terms of the Regulations all vacancies on salary levels 9 and higher must be evaluated before they are filled. The following table summarises the number of jobs that were evaluated during the year under review. The table also provides statistics on the number of posts that were upgraded or downgraded.
Table 3.4.1 Job Evaluation by Salary band for the period 1 April 2015 to 31 March 2016
Number of Number of % of posts Posts Upgraded Posts downgraded posts on Jobs evaluated Number % of posts Number % of posts Salary band approved Evaluated by salary evaluated evaluated establishment bands Lower Skilled (Levels1-2) 564 ------Skilled (Levels 3-5) 1 081 ------Highly skilled production (Levels 6-8) 274 ------Highly skilled supervision (Levels 9-12) 159 ------Senior Management Service Band A 20 ------Senior Management Service Band B 5 ------Senior Management Service Band C 1 ------Senior Management Service Band D 1 ------TOTAL 2 105 ------*Job evaluation concluded in previous financial years.
Table 3.4.2 Profile of employees whose positions were upgraded due to their posts being upgraded for the period 1 April 2015 to 31 March 2016
Gender African Asian Coloured White Total Female - - - - - Male - - - - - Total - - - - - Employees with a disability - - - - -
Table 3.4.3 Employees with salary levels higher than those determined by job evaluation by occupation for the period 1 April 2015 to 31 March 2016
Occupation Number of employees Job evaluation level Remuneration level Reason for deviation Total number of employees whose salaries exceeded the level determined by job evaluation Percentage of total employed D: HUMAN RESOURCE MANAGEMENT PART
The following table summarises the beneficiaries of the above in terms of race, gender, and disability.
Table 3.4.4 Profile of employees who have salary levels higher than those determined by job evaluation for the period 1 April 2015 to 31 March 2016
Total number of Employees whose salaries exceeded the grades determine by job evaluation None
www.publicworks.fs.gov.za
79 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3.5 Employment Changes
Table 3.5.1 Annual turnover rates by salary band for the period 1 April 2015 to 31 March 2016 Number of employees Appointments and Terminations Salary band at beginning of period- transfers into and transfers out Turnover rate 1 April 2015 the department of the department Lower skilled ( Levels 1-2) 584 3 19 3.8 % Skilled (Levels3-5) 1 139 1 80 7.1 % Highly skilled production (Levels 6-8) 258 7 27 13.2 % Highly skilled supervision (Levels 9-12) 131 6 5 8.4 % Senior Management Service Bands A 16 4 1 31.3 % Senior Management Service Bands B 6 - - - Senior Management Service Bands C 1 - - - Senior Management Service Bands D 2 1 - - TOTAL 2 137 22 132 7.2 %
Table 3.5.2 Annual turnover rates by critical occupation for the period 1 April 2015 to 31 March 2016
Number of employees Appointments and Terminations Critical occupation at beginning of period- transfers into and transfers out Turnover rate 1 April 2015 the department of the department
Artisans 121 1 10 8.4 Architects 3 - 1 33 Computer programmers 1 - - - Electrical and electronics engineering technicians, 7 - 1 14.3 Engineering sciences related 6 1 - - Engineers and related professionals, 17 - - - Inspectors of apprentices works 71 1 3 4.2 Quantity surveyors & related professionals 8 0 - - Risk management 3 0 - - TOTAL 237 3 15 6.3
www.publicworks.fs.gov.za
80 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Table 3.5.3 Reasons why staff left the department for the period 1 April 2015 to 31 March 2016
Termination Type Number % of Total Resignations Death 23 17.4 Resignation 26 19.7 Expiry of contract 16 12.1 Dismissal – operational changes - - Dismissal – misconduct 2 1.5 Dismissal – inefficiency - - Discharged due to ill-health 1 0.8 Retirement 63 47.7 Transfer to other Public Service Departments 1 0.8 Other - - TOTAL 132 - Total number of employees who left as a % of total employment 132 100
Table 3.5.4 Promotions by critical occupation for the period 1 April 2015 to 31 March 2016
Salary level Progressions to Promotions Notch progression Employees promotions as a another notch Occupation to another as a % of employees 1 April 2015 % of employees by within a salary salary level by occupation occupation level Artisans 119 - - 77 64.7 Architects 3 - - - - Computer programmers 1 - - 1 100 Electrical and electronics engineering technicians, 7 - - 4 57.1 Engineering sciences related 6 - - 2 33.3 Engineers and related professionals, 17 - - 7 41.2 Inspectors of apprentices works 71 2 2.8 27 38 Quantity surveyors & related professionals 8 1 12.5 3 37.5 Risk management 3 - - 2 66.7 TOTAL 235 3 1.3 123 52.8
Table 3.5.5 Promotions by salary band for the period 1 April 2015 to 31 March 2016
Salary bands Progressions to D: HUMAN RESOURCE MANAGEMENT PART Promotions Notch progression Employees promotions as a another notch Salary Band to another as a % of employees 1 April 2015 % of employees by within a salary salary level by salary bands salary level level Lower skilled (Levels 1-2) 584 - - 117 20.2 Skilled (Levels 3-5) 1 139 2 0.2 762 68.8 Highly skilled production (Levels 6-8) 258 4 1.6 128 51.2 Highly skilled supervision (Levels 9-12) 131 9 7.2 53 42.4 Senior management (Levels 13-16) 25 2 9.5 1 4.8 TOTAL 2 137 17 0.8 1 061 49.7
www.publicworks.fs.gov.za
81 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3.6 Employment Equity
Table 3.6.1 Total number of employees (including employees with disabilities) in each of the following occupational categories as on 31 March 2016
Male Female Occupational category Total African Coloured Indian White African Coloured Indian White Legislators, senior officials and managers 10 1 - 2 6 1 - 1 21 Professionals 25 1 - 12 20 2 - 3 63 Technicians and associate professionals 45 - - 8 56 4 - 11 124 Clerks 39 2 - 5 101 3 - 22 172 Service and sales workers 354 14 - 5 329 4 - 3 709 Craft and related trades workers 135 1 - 19 33 - - - 188 Plant and machine operators and assemblers 9 - - - 1 - - - 10 Elementary occupations 283 4 - 1 442 5 - 1 736 TOTAL 900 23 - 52 988 19 - 41 2 023 Employees with disabilities 25 - - 1 14 1 - 3 44
Table 3.6.2 Total number of employees (including employees with disabilities) in each of the following occupational bands as on 31 March 2016 Male Female Occupational Band Total African Coloured Indian White African Coloured Indian White Top Management, 1 - - - 1 - - - 2 Senior Management, 9 1 - 1 9 1 - 1 22 Professionally qualified and experienced specialists and mid-management, 62 1 - 20 48 4 - 6 141 Skilled technical and academically qualified workers, junior management, supervisors, foremen, 109 6 - 28 62 1 - 32 239 Semi-skilled and discretionary decision making, 536 13 - 3 497 7 - 2 1 058 Unskilled and defined decision making, 183 2 - - 370 5 - - 549 TOTAL 900 23 - 52 987 18 - 41 2 011 *Executive Authority not included
Table 3.6.3 Recruitment for the period 1 April 2015 to 31 March 2016 Male Female Occupational Band Total African Coloured Indian White African Coloured Indian White Top Management, ------Senior Management, 1 1 - - 2 - - - 4 Professionally qualified and experienced specialists and mid-management, 3 1 - - 1 1 - - 6 Skilled technical and academically qualified workers, junior management, supervisors, foremen, 4 - - 1 2 - - - 7 Semi-skilled - - - - 1 - - - 1 Unskilled - - - - 2 1 - - 3 TOTAL 8 2 - 1 8 2 - - 21 Employees with disabilities 1 ------1
www.publicworks.fs.gov.za
82 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Table 3.6.4 Promotions for the period 1 April 2015 to 31 March 2016 Male Female Occupational Band Total African Coloured Indian White African Coloured Indian White Senior Management, Permanent 0 0 0 0 1 1 0 0 2 Professionally qualified and experienced specialists and mid-management, Permanent 25 0 0 12 24 1 0 1 63 Skilled technical and academically qualified workers, junior management, supervisors, foremen, Permanent 76 2 0 11 34 1 0 8 132 Semi-skilled and discretionary decision making, Permanent 367 9 0 1 381 4 0 2 764 Unskilled and defined decision making, Permanent 33 2 0 0 74 4 0 0 113 Contract (Professionally qualified), Permanent 0 0 0 1 0 0 0 0 1 Contract (Unskilled), Permanent 0 0 0 0 4 0 0 0 4 TOTAL 501 13 0 25 518 11 0 11 1 079
Table 3.6.5 Terminations for the period 1 April 2015 to 31 March 2016
Male Female Occupational Bands Total African Coloured Indian White African Coloured Indian White Senior Management, 1 0 0 0 0 0 0 0 1 Professionally qualified and experienced specialists and mid-management, 0 0 0 1 2 0 0 0 3 Skilled technical and academically qualified workers, junior management, supervisors, foremen, 13 2 0 3 2 0 0 4 24 Semi-skilled and discretionary decision making, 44 0 0 0 34 1 0 0 79 Unskilled and defined decision making, 9 0 0 0 8 0 0 0 17 Contract (Professionally qualified), 1 0 0 0 1 0 0 0 2 Contract (Skilled technical), 0 0 0 0 3 0 0 0 3 Contract (Semi-skilled), 0 0 0 0 1 0 0 0 1 Contract (Unskilled), 0 0 0 0 2 0 0 0 2 TOTAL 68 2 0 4 53 1 0 4 132 Table 3.6.6 Disciplinary action for the period 1 April 2015 to 31 March 2016 PART D: HUMAN RESOURCE MANAGEMENT PART Male Female Disciplinary Action Total African Coloured Indian White African Coloured Indian White Disciplinary Action 2 0 0 0 1 0 0 0 3 TOTAL 2 0 0 0 1 0 0 0 3
www.publicworks.fs.gov.za
83 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Table 3.6.7 Skills development for the period 1 April 2015 to 31 March 2016
Male Female Total Occupational category African Coloured Indian White African Coloured Indian White Legislators, senior officials and managers 7 0 0 2 4 0 0 1 14 Professionals 18 5 0 15 12 2 0 7 59 Technicians and associate professionals 16 2 0 8 17 2 0 9 54 Clerks 68 4 0 9 29 5 0 35 150 Service and sales workers 69 2 0 7 93 5 0 3 179 Skilled agriculture and fishery workers 0 0 0 0 0 0 0 0 0 Craft and related trades workers 21 0 0 0 15 0 0 0 36 Plant and machine operators and assemblers 0 0 0 0 0 0 0 0 0 Elementary occupations 157 2 0 0 160 9 0 0 328 TOTAL 356 15 0 41 330 23 0 55 820 Employees with disabilities 2 0 0 0 1 0 0 0 3
3.7. Signing of Performance Agreements by SMS Members
All members of the SMS must conclude and sign performance agreements within specific timeframes. Information regarding the signing of performance agreements by SMS members, the reasons for not complying within the prescribed timeframes and disciplinary steps taken is presented here.
Table 3.7.1 Signing of Performance Agreements by SMS members as on 31 May 2016
SMS Level Total number of funded Total number of SMS Total number of signed Signed performance SMS posts members performance agreements as % of agreements total number of SMS members Head of Department 1 1 1 100 Salary Level 15 0 0 0 0 Salary Level 14 5 5 5 100 Salary Level 13 20 19 18* 94.7 TOTAL 26 25 24 98.7 * One SMS did not sign. He was dismissed on 14 December 2015
Table 3.7.2 Reasons for not having concluded Performance agreements for all SMS members as on 31 March 2015
Reasons SMS member on precautionary suspension.
www.publicworks.fs.gov.za
84 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Table 3.7.3 Disciplinary steps taken against SMS members for not having concluded Performance agreements as on 31 March 2016
Reasons SMS member was dismissed on 14 December 2015
3.8. Performance Rewards
To encourage good performance, the department has granted the following performance rewards during the year under review. The information is presented in terms of race, gender, disability, salary bands and critical occupations (see definition in notes below).
Table 3.8.1 Performance Rewards by race, gender and disability for the period 1 April 2015 to 31 March 2016 Beneficiary Profile Cost Race and Gender Number of Number of % of total Cost Average cost beneficiaries employees within group (R'000) per employee African Male 220 875 25.1 1 950 8 862 Female 250 974 25.7 1 990 7 959 Asian Male 0 0 0 0 0 Female 0 0 0 0 0 Coloured Male 13 23 56.5 83 6 412 Female 11 18 61.1 124 11 297 White Male 31 51 60.8 540 17 417 Female 37 38 97.4 519 14 025 TOTAL 562 1 979 28.3 5 206 8 246
Table 3.8.2 Performance Rewards by salary band for personnel below Senior Management Service for the period 1 April 2015 to 31 March 2016 Beneficiary Profile Cost Salary Band Number of Number of % of total Cost Average cost Total cost as a % of beneficiaries employees within group (R'000) per employee the total personnel expenditure Lower Skilled (Levels 1-2) 84 559 15.0 348 4 163 0.08% Skilled (level 3-5) 286 1 058 27.1 1 619 5 661 0.4% Highly skilled production PART D: HUMAN RESOURCE MANAGEMENT PART (level 6-8) 131 239 56.2 1 502 11 466 0.4% Highly skilled supervision (level 9-12) 68 139 50.4 1 724 25 353 0.4% Periodic remuneration 0 6 0 0 0 0 TOTAL 569 2 001 28.4 5 193 9 127 1.2%
www.publicworks.fs.gov.za
85 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Table 3.8.3 Performance Rewards by critical occupation for the period 1 April 2015 to 31 March 2016 Beneficiary Profile Cost Critical occupation Number of Number of % of total Total Cost Average cost beneficiaries employees within group (R'000) per employee Artisans 29 116 24.8 276 9 429 Architects 0 2 0 0 0 Computer programmers 0 1 0 0 0 Electrical and electronics engineering technicians, 1 6 16.7 11 11 000 Engineering sciences related 2 8 25 70 35 000 Engineers and related professionals, 4 17 23.5 115 28 750 Inspectors of apprentices works 17 72 23.6 209 12 294 Quantity surveyors & related professionals 3 10 30 64 21 333 Risk management 3 3 100 39 13 000 TOTAL 59 235 24 784 2 550
Table 3.8.4 Performance related rewards (cash bonus), by salary band for Senior Management Service for the period 1 April 2015 to 31 March 2016
Beneficiary Profile Cost Salary Band Number of Number of % of total Cost Average cost Total cost as a % of beneficiaries employees within group (R'000) per employee the total personnel expenditure Band A 2 21 9.5 54 27 000 0.3% Band B 1 3 33.3 42 42 000 0.8% Band C 0 2 0 0 0 0 Band D 0 2 0 0 0 0 TOTAL 3 28 10.7 96 32 000 0.4%
3.9. Foreign Workers
The tables below summarise the employment of foreign nationals in the department in terms of salary band and major occupation.
Table 3.9.1 Foreign workers by salary band for the period 1 April 2015 to 31 March 2016
01 April 2015 31 March 2016 Change Salary band Number % of total Number % of total Number % Change Lower skilled (LEVELS 1-2) 0 0 0 0 0 0 Lower skilled (Levels 3-5) 1 50 1 50 0 0 Highly skilled production (Lev. 6-8) 0 0 0 0 0 0 Highly skilled supervision (Lev. 9-12) 0 0 0 0 0 0 Contract (level 9-12) 1 50 1 50 0 0 Contract (level 13-16) 0 0 0 0 0 0 TOTAL 2 100 2 100 0 0
Table 3.9.2 Foreign workers by major occupation for the period 1 April 2015 to 31 March 2016 01 April 2015 31 March 2016 Change Major occupation Number % of total Number % of total Number % Change Elementary occupations 1 50 1 50 0 0 Professionals and managers* 1 50 1 50 0 0 TOTAL 2 100 2 100 0 0 *Cuban
www.publicworks.fs.gov.za
86 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3.10. Leave utilisation The Public Service Commission identified the need for careful monitoring of sick leave within the public service. The following tables provide an indication of the use of sick leave and disability leave. In both cases, the estimated cost of the leave is also provided.
Table 3.10.1 Sick leave for the period 1 January 2015 to 31 December 2015
Number of % of total % Days with Average Estimated Employees employees Salary band Total days Medical days per Cost using sick using sick certification employee (R'000) leave leave Lower skilled (Levels 1-2) 1 541 91.8 211 18.3 7 634 Skilled (Levels 3-5) 4 207 88.5 664 57.5 6 2 339 Highly skilled production (Levels 6-8) 1 170 83.2 168 14.5 7 1 255 Highly skilled supervision (Levels 9-12) 544 79.4 82 7.1 7 1 051 Senior management (Levels 13-16) 100 83 17 1.5 6 401 Contract (Levels 1-2) 7 57.1 4 0.3 2 3 Contract (Levels 3-5) 11 100 1 0.1 11 7 Contract (Levels 6-8) 18 83.3 3 0.3 6 17 Contract (Levels 9-12) 7 71.4 3 0.3 2 15 Contract (Levels 13-16) 5 100 2 0.2 3 20 TOTAL 7 610 87.6 1 155 100 7 5 742
Table 3.10.2 Disability leave (temporary and permanent) for the period 1 January 2015 to 31 December 2015 Number of % of total % Days with Average Estimated Employees employees Salary band Total days Medical days per Cost using dis- using dis- certification employee (R'000) ability leave ability leave Lower skilled (Levels 1-2) 183 100 5 11.6 37 81 Skilled (Levels 3-5) 672 100 19 44.2 35 400 Highly skilled production (Levels 6-8) 598 100 13 30.2 46 705 Highly skilled supervision (Levels 9-12) 196 100 6 14 33 359 TOTAL 1 649 100 43 100 38 1 545 PART D: HUMAN RESOURCE MANAGEMENT PART
www.publicworks.fs.gov.za
87 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
The table below summarises the utilisation of annual leave. The wage agreement concluded with trade unions in the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at the time of termination of service.
Table 3.10.3 Annual Leave for the period 1 January 2015 to 31 December 2015
Salary band Total days taken Number of Employees Average per employee using annual leave Lower skilled (Levels 1-2) 5 937.92 19 307 Skilled (Levels 3-5) 27 003.84 24 1 114 Highly skilled production (Levels 6-8) 6 668.59 25 262 Highly skilled supervision (Levels 9-12) 3 174 23 138 Senior management (Levels 13-16) 462 19 24 Contract (Levels 1-2) 158 14 11 Contract (Levels 3-5) 35 9 4 Contract (Levels 6-8) 46 9 5 Contract (Levels 9-12) 55 14 4 Contract (Levels 13-16) 48 10 5 TOTAL 43 588.35 166 1 874
Table 3.10.4 Capped leave for the period 1 January 2015 to 31 December 2015
Total days of capped Number of Employees Average number of days Average capped leave per Salary band leave taken using capped leave taken per employee employee as on 31 December 2015 Lower skilled (Levels 1-2) 0 0 0 0 Skilled (Levels 3-5) 102 15 7 53 Highly skilled production (Levels 6-8) 46 3 15 49 Highly skilled supervision (Levels 9-12) 10 1 10 56 Senior management (Levels 13-16) 2 1 2 44 TOTAL 160 20 8 53
The following table summarise payments made to employees as a result of leave that was not taken.
Table 3.10.5 Leave pay outs for the period 1 April 2015 to 31 March 2016
Reason Total amount Number of Average per (R'000) employees employee (R'000) Leave pay-out for 2015/2016 due to non-utilisation of leave for the previous cycle 0 0 0 Capped leave pay-outs on termination of service for 2015/2016 3 139 94 33 394 Current leave pay-out on termination of service for 2015/2016 429 24 17 875 TOTAL 3 568 118 30 237
www.publicworks.fs.gov.za
88 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3.11. HIV/AIDS & Health Promotion Programmes
Table 3.11.1 Steps taken to reduce the risk of occupational exposure
Units/categories of employees identified to be at high risk of contracting Key steps taken to reduce the risk HIV & related diseases (if any) Employees Awareness programmes, prevention and VHCT promotions.
Question Yes No Details, if yes 1. Has the department designated a member of the SMS to YES Stan Diakos: Director Human Resource Management implement the provisions contained in Part VI E of Chapter 1 of the Public Service Regulations, 2001? If so, provide her/his name and position. 2. Does the department have a dedicated unit or has it YES Employee Health and Wellness Unit. Two (2) designated specific staff members to promote the health employees. and well-being of your employees? If so, indicate the number of employees who are involved in this task and the annual budget that is available for this purpose. 3. Has the department introduced an Employee Assistance YES (a) Need analysis is done or Health Promotion Programme for your employees? If so, (b) Health programmes are aligned with National indicate the key elements/services of this Programme. Health Calendar (c) Awareness, presentations and screenings are done. (d) EAP- assists with psychosocial challenges to employees and their immediate families. 4. Has the department established (a) committee(s) as YES Peer Educators are nominated in Districts for the contemplated in Part VI E.5 (e) of Chapter 1 of the Public smooth running of Health and Wellness programmes. Service Regulations, 2001? If so, please provide the names of the members of the committee and the stakeholder(s) that they represent. 5. Has the department reviewed its employment policies YES (a) HIV/AID and TB Policy and practices to ensure that these do not unfairly (b) Health and Productivity Management Policy discriminate against employees on the basis of their HIV (c) Wellness Management Policy status? If so, list the employment policies/practices so All the mentioned policies do not discriminate against reviewed. employees on the basis of their HIV status. 6. Has the department introduced measures to protect HIV- YES The policy states clearly how the Department deals positive employees or those perceived to be HIV-positive with such incidence. from discrimination? If so, list the key elements of these D: HUMAN RESOURCE MANAGEMENT PART measures. 7. Does the department encourage its employees to YES VHCT is conducted with the help of DoH periodically undergo Voluntary Counselling and Testing? If so, list the and confidentiality of results are safeguarded. results that you have you achieved. 8. Has the department developed measures/indicators to NO This is done provincially by the Department of Heath monitor & evaluate the impact of its health promotion programme? If so, list these measures/indicators.
www.publicworks.fs.gov.za
89 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3.12. Labour Relations
Table 3.12.1 Collective agreements for the period 1 April 2015 to 31 March 2016
Total number of Collective agreements None
The following table summarises the outcome of disciplinary hearings conducted within the department for the year under review. Table 3.12.2 Misconduct and disciplinary hearings finalised for the period 1 April 2015 to 31 March 2016 Outcomes of disciplinary hearings Number % of total Correctional counselling 0 0 Verbal warning 0 0 Written warning 0 0 Final written warning 1 20% Suspended without pay 0 0 Fine 0 0 Demotion 0 0 Dismissal 2* 40% Not guilty 0 0 Case withdrawn 2 40% TOTAL 5 100% *One dismissal due to absconding
Total number of Disciplinary hearings finalised 2
Table 3.12.3 Types of misconduct addressed at disciplinary hearings for the period 1 April 2015 to 31 March 2016 Type of misconduct Number % of total Gross negligence / Breach SCM policy 1 50% Gross insubordination / Malicious deleting of documents and unofficial removal of documents. 1 50% TOTAL 2 100%
Table 3.12.4 Grievances logged for the period 1 April 2015 to 31 March 2016 Grievances Number % of Total Number of grievances resolved 8 100% Number of grievances not resolved 0 0 Total number of grievances lodged 8 100%
Table 3.12.5 Disputes logged with Councils for the period 1 April 2015 to 31 March 2016 Disputes Number % of Total Number of disputes upheld 0 0 Number of disputes dismissed 0 0 Total number of disputes lodged 0 0
Table 3.12.6 Strike actions for the period 1 April 2015 to 31 March 2016 Total number of persons working days lost 5 Total costs working days lost R 4 563.86 Amount recovered as a result of no work no pay R 4 563.86
Table 3.12.7 Precautionary suspensions for the period 1 April 2015 to 31 March 2016 Number of people suspended 3* Number of people who's suspension exceeded 60 days 2 Average number of days suspended 30 Months Cost of suspension R 2 812 233.25 *One employee suspended 16 February 2016
www.publicworks.fs.gov.za
90 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3.13. Skills development
This section highlights the efforts of the department with regard to skills development.
Table 3.13.1 Training needs identified for the period 1 April 2015 to 31 March 2016
Training needs identified at start of the reporting period Occupational category Gender Skills Programmes & Other forms Learnerships Total other short courses of training Legislators, senior officials and managers Female 0 0 7 7 Male 0 5 5 10 Professionals Female 0 15 10 25 Male 0 23 12 35 Technicians and associate professionals Female 0 20 0 20 Male 0 20 0 20 Clerks Female 0 60 0 60 Male 0 80 0 80 Service and sales workers Female 0 100 0 100 Male 0 90 0 90 Skilled agriculture and fishery workers Female 0 0 0 0 Male 0 0 0 0 Craft and related trades workers Female 0 15 0 15 Male 0 15 0 15 Plant and machine operators and assemblers Female 0 0 0 0 Male 0 0 0 0 Elementary occupations Female 0 150 0 150 Male 0 150 0 150 Sub Total Female 0 360 17 377 Male 0 383 17 400 TOTAL 0 743 34 777
Table 3.13.2 Training provided for the period 1 April 2015 to 31 March 2016
Number of Training Provided employees Occupational category Gender Skills Programmes & Other forms as of Learnerships Total 1 April 2016 other short courses of training Legislators, senior officials and Female 8 0 0 5 5 managers Male 13 0 4 5 9 Professionals Female 25 0 15 9 24 Male 38 0 23 12 35 PART D: HUMAN RESOURCE MANAGEMENT PART Technicians and associate Female 71 0 24 4 28 professionals Male 53 0 20 6 26 Clerks Female 126 0 69 0 69 Male 46 0 81 0 81 Service and sales workers Female 336 0 101 0 101 Male 373 0 78 0 78 Craft and related trades workers Female 33 0 15 0 15 Male 155 0 21 0 21 Plant and machine operators Female 1 0 0 0 0 and assemblers Male 9 0 0 0 0 Elementary occupations Female 448 0 169 0 169 Male 288 0 159 0 159 Sub Total Female 1 048 0 393 18 411 Male 975 0 386 23 409 TOTAL 2 023 0 779 41 820
www.publicworks.fs.gov.za
91 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
3.14. Injury on duty
The following tables provide basic information on injury on duty.
Table 3.14.1 Injury on duty for the period 1 April 2015 to 31 March 2016
Nature of injury on duty Number % of total Required basic medical attention only 1 100% Temporary Total Disablement 0 0 Permanent Disablement 0 0 Fatal 0 0 TOTAL 1 100%
3.15. Utilisation of Consultants
The following tables relates information on the utilisation of consultants in the department. In terms of the Public Service Regulations. Table 3.15.1 Report on consultant appointments using appropriated funds for the period 1 April 2015 to 31 March 2016 Project title Total number of consultants that Duration Contract value worked on project (work days) in Rand Health Risk Manager (Thandile) 1 12 months R190 000.00 Lebea Attorneys 1 12 months R357 435.00
Total number of projects Total individual consultants Total duration Total contract value Work days in Rand Not applicable
Table 3.15.2 Analysis of consultant appointments using appropriated funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2015 to 31 March 2016
Project title Percentage ownership Percentage management Number of consultants by HDI groups by HDI groupsfrom HDI groups that work on the project Not applicable
Table 3.15.3 Report on consultant appointments using Donor funds for the period 1 April 2015 to 31 March 2016
Project title Total Number of consultants Duration Donor and contract that worked on project (Work days) value in Rand Not applicable
Project title Total Number of consultants Duration Donor and contract that worked on project (Work days) value in Rand Not applicable
Table 3.15.4 Analysis of consultant appointments using Donor funds, in terms of Historically Disadvantaged Individuals (HDIs) for the period 1 April 2015 to 31 March 2016
Project title Percentage ownership Percentage management Number of consultants by HDI groups by HDI groupsfrom HDI groups that work on the project Not applicable
www.publicworks.fs.gov.za
92 3.16. Severance Packages
Table 3.16.1 Granting of employee initiated severance packages for the period 1 April 2015 to 31 March 2016
Salary band Number of Number of Number of Number of packages applications received applications referred applications supported approved by to the MPSA by MPSA Department Lower skilled (Levels 1-2) 0 0 0 0 Skilled Levels 3-5) 0 0 0 0 Highly skilled production (Levels 6-8) 0 0 0 0 Highly skilled supervision (Levels 9-12) 0 0 0 0 Senior management (Levels 13-16) 0 0 0 0 TOTAL 0 0 0 0
www.publicworks.fs.gov.za
93 PART E: FINANCIAL INFORMATION
www.publicworks.fs.gov.za
94 CONTENTS 1. REPORT OF THE AUDITOR GENERAL 96 2. ANNUAL FINANCIAL STATEMENTS 102
www.publicworks.fs.gov.za
95 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
1. REPORT OF THE AUDITOR-GENERAL TO THE FREE STATE PROVINCIAL LEGISLATURE ON VOTE 9: DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE
REPORT ON THE FINANCIAL STATEMENTS
Introduction 1. I have audited the financial statements of the Department of Public Works and Infrastructure set out on pages 102 to 177, which comprise the appropriation statement, the statement of financial position as at 31 March 2016, the statement of financial performance, statement of changes in net assets and cash flow statement for the year then ended, as well as the notes, comprising a summary of significant accounting policies and other explanatory information.
Accounting Officer's responsibility for the financial statements 2. The Accounting Officer is responsible for the preparation and fair presentation of these financial statements in accordance with the Modified Cash Standard prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and the Division of Revenue Act of South Africa, 2015 (Act No. 1 of 2015) (DoRA) and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor-General's responsibility 3. My responsibility is to express an opinion on these financial statements based on my audit. I conducted my audit in accordance with International Standards on Auditing. Those standards require that I comply with ethical requirements, and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. 4. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. 5. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.
Opinion 6. In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Public Works and Infrastructure as at 31 March 2016 and its financial performance and cash flows for the year then ended, in accordance with the Modified Cash Standard prescribed by the National Treasury and the requirements of the PFMA and DoRA.
Emphasis of matters 7. I draw attention to the matters below. My opinion is not modified in respect of these matters.
Financial sustainability 8. Included in the accruals and payables not recognised, disclosed in note 17 to the financial statements, is an amount of R188 799 651 relating to municipal services. During the current year, the department incurred expenditure of R589 586 867 for these services. This situation indicates material uncertainties relating to events or conditions which may cast significant doubt upon the department's ability to meet its financial obligations as they fall due and achievement of service delivery as outlined in the annual performance plan.
Restatement of corresponding figures 9. As disclosed in note 28 to the financial statements, the corresponding figures for 31 March 2015 have been restated as a result of errors discovered during the 2016 financial year in the financial statements of the department at, and for the year ended, 31 March 2015.
Payables 10. Payables that exceeded the payment term of 30 days as required in Treasury Regulation (TR) 8.2.3 amounted to R109 069 000. This
www.publicworks.fs.gov.za
96 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
amount, in turn, exceeded the voted funds to be surrendered of R940 000 as per the statement of financial performance by R108 129 000. Therefore, the amount of R108 129 000 would have constituted unauthorised expenditure had the amounts due been paid in a timely manner.
Report on other legal and regulatory requirements 11. In accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) and the general notice issued in terms thereof, I have a responsibility to report findings on the reported performance information against predetermined objectives of selected programmes presented in the annual performance report, compliance with legislation and internal control. The objective of my tests was to identify reportable findings as described under each subheading but not to gather evidence to express assurance on these matters. Accordingly, I do not express an opinion or conclusion on these matters.
Predetermined objectives 12. I performed procedures to obtain evidence about the usefulness and reliability of the reported performance information of the following selected programmes presented in the annual performance report of the department for the year ended 31 March 2016: • Programme 2: Public Works Infrastructure on pages 41 to 46 • Programme 3: Expanded Public Works Programme on pages 47 to 50
13. I evaluated the usefulness of the reported performance information to determine whether it was presented in accordance with the National Treasury's annual reporting principles and whether the reported performance was consistent with the planned programmes. I further performed tests to determine whether indicators and targets were well defined, verifiable, specific, measurable, time bound and relevant, as required by the National Treasury's Framework for Managing Programme Performance Information (FMPPI).
14. I assessed the reliability of the reported performance information to determine whether it was valid, accurate and complete.
15. I did not identify any material findings on the usefulness and reliability of the reported performance information for the following programmes: • Programme 2: Public Works Infrastructure • Programme 3: Expanded Public Works Programme
Compliance with legislation 16. I performed procedures to obtain evidence that the department had complied with applicable legislation regarding financial matters, financial management and other related matters. My material findings on compliance with specific matters in key legislation, as set out in the general notice issued in terms of the PAA, are as follows:
Procurement and contract management INFORMATION E: FINANCIAL PART 17. Goods and services of a transaction value above R500 000 were procured without inviting competitive bids, as required by TR 16A6.1. 18. Awards were made to bidders who did not submit a declaration of past supply chain practices such as fraud, abuse of SCM system and non-performance, which is prescribed in order to comply with TR 16A9.2. 19. Awards were made to contractors that were not registered with the Construction Industry Development Board (CIDB) and did not qualify for the contract in accordance with section 18(1) of the CIDB Act,2000(Act No. 38 of 2000) and CIDB Regulations 17 and 25(7A).
Internal control 20. I considered internal control relevant to my audit of the financial statements, the annual performance report and compliance with legislation. The matters reported below are limited to the significant internal control deficiencies that resulted in the findings on compliance with legislation included in this report.
Leadership 21. Due to a lack of oversight by management, improper procurement processes were followed regarding the appointment of contractors under the Contractor Development Programme.
www.publicworks.fs.gov.za
97 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
Financial and performance management 22. The department did not implement sufficient monitoring controls to ensure that proper procurement processes were followed for the closed bidding of contractors on the Contractor Development Programme. Compliance with the SCM policy and legislation should be monitored to prevent non-compliance with SCM legislation.
Bloemfontein 31 July 2016
www.publicworks.fs.gov.za
98 PART E: FINANCIAL INFORMATION E: FINANCIAL PART
www.publicworks.fs.gov.za
99 ANNUAL FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2016
www.publicworks.fs.gov.za
100 Contents 1. Appropriation Statement 102 2. Notes to the Appropriation Statement 126 3. Statement of Financial Performance 128 4. Statement of Financial Position 129 5. Statement of Changes in the Net Assets 130 5. Cash Flow Statement 131 6. Accounting Policies 132 7. Notes to the Annual Financial Statement 138 8. Annexures to the Annual Financial Statements 166
www.publicworks.fs.gov.za
101 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 99 305 185 319 1 382 173 1 097 549 R'000 Actual Expenditure 1 396 1 383 569 2014/2015 1 396 100 060 185 405 1 099 370 1 384 835 1 386 231 R'000 Final Appropriation 99.9% 99.8% 99.9% 100.0% % % of final Expenditures appropriation 57 277 606 940 R'000 Variance
110 937 110 185 736 1 206 682 1 503 355 R'000 Actual Expenditure
1 503 355 - - 111 214 111 185 793 1 504 295 1 207 288 Final 1 504 295 R'000 Appropriation - 2015/2016 (225) 4 027 (3 802) R'000 Virement
- - - - APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of
115 016 115 186 018
1 203 261 1 504 295 R'000 Adjusted Appropriation
Appropriation per programme TOTAL 3. Programme Expanded Public Works 2. Infrastructure Public Works Programme 1. Administration Reconciliation with statement of financial performance
ADD
Aid assistance Actual amounts per statement of financial performance (total revenue)
ADD Aid assistance
Actual amounts per statement of financial performance (total expenditure)
www.publicworks.fs.gov.za
102 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 98 15 52 401 604 1 152 6 958 2 038 3 993 3 589 3 878 1 892 51 735 40 226 567 155 939 809 372 654 320 919 R'000 Actual Expenditure 15 59 99 689 613 2014/2015 1 153 6 958 2 039 4 030 3 590 3 880 1 893 40 239 51 833 940 768 372 994 321 161 567 774 R'000 Final Appropriation 97.0% 85.9% 99.2% 99.5% 99.9% 99.9% 99.9% 99.9% 99.9% 99.9% 99.8% 99.9% 92.6% 99.8% 97.6% 100.0% 100.0% 100.0% % % of final Expenditures appropriation - 2 1 5 4 1 1 9 95 20 23 10 32 10 708 331 236 377 R'000 Variance 32 55 252 934 955 7 633 1 819 1 174 6 846 3 478 5 177 1 136 37 164 61 946 962 116 559 584 402 532 340 586 R'000 Actual Expenditure 33 64 272 936 978 7 634 1 819 1 184 6 878 3 483 5 181 1 137 62 041 37 174 962 824 402 863 340 822 559 961 Final R'000 Appropriation 72 81 54 (3) (3) (78) (16) (46) (24) (161) (150) (188) (349) (760) 2 097 2 016 9 771 2015/2016 11 868 11 R'000 Virement - - - - - 70 64 16 252 (70) (52) (125) (468) (209) (1360) (3 473) (3 473) (1 405) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART 36 67 370 960 1 049 9 754 1 583 1 308 7 695 3 545 5 342 1 496 38 507 61 890 954 429 400 766 338 876 553 663 R'000 Adjusted Appropriation Appropriation per economic classification Economic classification Current payments Compensation of employees Salaries and wages Social contributions Goods and services Administrative fees Advertising Minor assets Audit costs: External Bursaries: Employees Catering: Departmental activities Communication Computer services Consultants: Business and advisory services Legal services Contractors Agency and support / outsourced services Entertainment
www.publicworks.fs.gov.za
103 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - 714 959 363 283 685 481 204 5 379 2 444 2 347 10 002 190 735 287 663 268 850 264 357 264 357 264 357 R'000 Actual Expenditure - 64 716 974 284 687 496 207 2014/2015 5 406 2 760 2 387 10 111 190 745 287 680 268 870 264 365 264 365 264 365 R'000 Final Appropriation - 99.9% 98.7% 99.8% 98.0% 96.8% 98.1% 99.9% 99.8% 99.6% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 104.0% % % of final Expenditures appropriation - - 9 1 1 2 2 8 8 8 11 45 10 47 17 17 149 (35) R'000 Variance - 60 825 692 915 426 1 122 2 328 2 535 2 022 6 406 11 122 11 345 735 342 401 342 401 342 401 208 948 255 528 R'000 Actual Expenditure - 62 427 880 693 842 6 415 2 546 2 022 2 373 1 124 11 271 11 208 958 255 575 345 752 342 409 342 409 342 409 Final R'000 Appropriation ------(1) (1) (40) (82) (13) (118) (272) (871) (240) 4 130 9 910 2015/2016 (1 251) R'000 Virement ------35 (2) 645 (41) (15) (40) (245) (390) (233) (344) (909) 1 353 APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of - 694 104 858 468 1 140 1 000 2 957 4 187 2 255 6 742 11 497 11 203 475 246 574 346 024 342 409 342 409 342 409 R'000 Adjusted Appropriation
Appropriation per economic classification (Continued) Transfers and subsidies Transfers Provinces and municipalities Municipalities Municipal bank accounts Fleet services Inventory: Clothing material and supplies Inventory: Farming supplies Inventory: Materials and supplies Inventory: Other supplies Consumable supplies printing and office Consumable: Stationery, supplies Operating leases Property payments provided: Departmental activity Transport and subsistence Travel and development Training Operating payments and facilities Venues
www.publicworks.fs.gov.za
104 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 97 178 241 1 142 1 142 3 351 3 254 4 845 4 845 37 010 131 240 173 273 168 250 1 382 173 R'000 Actual Expenditure - 99 179 2014/2015 1 146 1 146 3 359 3 260 5 408 5 408 38 360 175 197 169 610 131 250 1 384 835 R'000 Final Appropriation - 98.4% 98.4% 99.8% 99.9% 33.3% 33.3% 99.8% 99.8% 98.7% 99.7% 99.8% 99.3% 100.0% % % of final Expenditures appropriation - 2 2 7 5 2 1 76 76 493 416 416 940 (278) R'000 Variance 1 1 575 278 147 4 580 4 580 3 333 3 186 57 907 132 164 195 226 190 071 1 503 355 R'000 Actual Expenditure - 3 3 149 576 3340 3 191 4 656 4 656 58 323 195 719 190 487 132 164 1 504 295 Final R'000 Appropriation - - - - (1) (1) (63) (271) (208) 2015/2016 (1 233) (1 233) (11 596) (11 (10 363) (10 363) R'000 Virement ------2 (2) 125 125 993 2 355 3 473 3 348 APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART - 4 4 210 576 3 611 3 401 5 764 5 764 67 693 203 842 197 502 129 809 1 504 295 R'000 Adjusted Appropriation Appropriation per economic classification (Continued) Departmental agencies and accounts Departmental agencies and accounts Households Social benefits Other transfers to households Payments for capital assets Buildings and other fixed structures Buildings Other fixed structures Machinery and equipment Other machinery and equipment Intangible assets Payments for financial assets TOTAL
www.publicworks.fs.gov.za
105 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 98 250 402 7 872 8 025 1 152 6 958 2 038 1 543 3 589 10 627 80 806 99 305 94 573 65 886 57 861 28 687 R'000 Actual Expenditure 99 227 408 2014/2015 1 153 6 958 2 039 1 557 3 590 8 066 7 898 28 815 94 829 66 014 57 948 10 666 81 496 100 060 Final R'000 Appropriation 99.4% 99.6% 99.9% 99.5% 99.7% 99.8% 99.7% 99.8% 99.9% 99.3% 99.3% 93.4% 99.8% 96.8% 100.0% 100.0% 100.6% % % of final Expenditures appropriation - 2 1 7 4 65 64 69 15 13 16 256 277 361 133 228 (44) R'000 Variance 214 934 396 7 633 1 819 1 105 4 540 3 477 9 312 7 805 11 966 11 33 691 70 451 61 139 91 166 110 937 110 104 142 R'000 Actual Expenditure 229 936 409 1 112 7 761 12 03 9 381 7 634 1 819 4 556 3 481 70 584 61 203 33 919 111 214 111 191 422 104 503 Final R'000 Appropriation 54 (78) (16) (37) (39) (24) (183) (344) (760) (282) (424) (251) (214) 2015/2016 (3 096) (3 802) (3 263) (3 012) R'000 Virement - - - 21 30 55 70 16 177 252 (30) (15) (198) (125) (125) (158) (1 360) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of 283 960 300 9 754 1 583 1 225 5 058 3 543 9 388 7 866 37 056 12 434 94 716 70 835 61 447 115 016 115 107 891 R'000 Adjusted Appropriation PROGRAMME 1: ADMINISTRATION PROGRAMME 1: Sub programme 1. Office of the MEC 2. Management of the Department 3. Corporate Support for sub programmes Total Economic classification Current payments Compensation of employees Salaries and wages Social contributions Goods and services Administrative fees Advertising Minor assets Audit costs: External Bursaries: Employees Catering: Departmental activities Communication Computer services
www.publicworks.fs.gov.za
106 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 7 2 15 31 53 43 407 566 283 684 257 131 1 892 1 960 1 702 1 186 3 438 R'000 Actual Expenditure 3 54 12 50 15 34 284 686 265 132 572 409 2014/2015 3 497 1 725 1 191 1 893 1 962 Final R'000 Appropriation - 99.4% 99.9% 99.9% 97.0% 87.5% 99.1% 78.3% 97.9% 98.0% 99.7% 50.0% 99.9% 97.4% 99.8% 96.1% 94.1% % % of final Expenditures appropriation - 4 1 2 1 5 6 5 6 1 1 2 9 1 10 31 85 R'000 Variance - 1 16 18 32 35 221 692 476 667 648 3 136 1 103 1 535 1 715 1 136 2 142 R'000 Actual Expenditure - 2 33 40 23 17 652 673 693 486 230 1 137 2 144 3 221 1 105 1 566 1 721 Final R'000 Appropriation - - (1) (1) (3) (3) (3) 127 (40) (70) (13) (82) (118) (864) (240) (161) (150) 2015/2016 R'000 Virement ------7 13 25 (1) (2) 343 (26) (209) (150) 1 015 APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART - 2 59 26 36 44 323 694 492 742 813 4 111 1 106 1 956 1 448 1 496 1 002 R'000 Adjusted Appropriation PROGRAMME 1: ADMINISTRATION (CONTINUED) ADMINISTRATION PROGRAMME 1: Consultants: Business and advisory services Legal services Contractors Agency and support / outsourced services Entertainment Fleet services Inventory: Clothing material and supplies Inventory: Materials and supplies Consumable supplies printing and office Consumable: Stationery, supplies Operating leases Property payments provided: Departmental activity Transport and subsistence Travel and development Training Operating payments and facilities Venues
www.publicworks.fs.gov.za
107 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - - 64 76 178 373 297 2 977 2 977 3 155 1 513 1 140 1 140 99 305 R'000 Actual Expenditure - - - 77 179 376 299 2014/2015 3533 3 533 1 519 1 143 1 143 3 712 100 060 Final R'000 Appropriation - - - 98.5% 99.1% 99.2% 98.6% 99.0% 97.9% 97.9% 99.8% 99.8% 100.0% 100.0% % % of final Expenditures appropriation - - 5 2 2 3 2 1 1 66 65 65 277 (155) R'000 Variance - - 68 325 325 257 575 155 6 315 2 720 2 720 3 020 3 020 110 937 110 R'000 Actual Expenditure - 2 2 69 330 328 259 576 6 381 2 720 2 720 3 085 3 085 111 214 111 Final R'000 Appropriation ------(1) (64) (64) (63) (475) (475) (475) 2015/2016 (3 802) R'000 Virement ------125 125 125 APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of - 2 2 394 392 260 132 576 6 731 2 720 2 720 3 435 3 435 115 016 115 R'000 Adjusted Appropriation PROGRAMME 1: ADMINISTRATION (CONTINUED) ADMINISTRATION PROGRAMME 1: Transfers and subsidies Transfers Departmental agencies and accounts Departmental agencies Households Social benefits Other transfers to households Payments for capital assets Buildings and other fixed structures Buildings Machinery and equipment Other machinery and equipment Intangible assets Payments for financial assets TOTAL
www.publicworks.fs.gov.za
108 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - - 94 94 12 7 766 4 697 3 069 7 872 R'000 Actual Expenditure - - - 117 117 2014/2015 7 898 7 781 4 702 3 079 R'000 Final Appropriation - - - 99.7% 99.9% 99.5% 100.0% 100.0% 100.6% % % of final Expenditures appropriation - - 7 1 1 21 41 (66) (44) R'000 Variance - - 32 32 66 7 707 4 447 3 260 7 805 R'000 Actual Expenditure - 1 1 32 32 7 761 7 728 4 451 3 277 Final R'000 Appropriation - - - - (5) (5) 2015/2016 (277) (277) (282) R'000 Virement - - - - - 177 273 177 (96) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART - 1 1 37 37 7 828 4 547 3 281 7 866 R'000 Adjusted Appropriation 1.1 OFFICE OF THE MEC Payments for financial assets TOTAL Departmental agencies and accounts Payments for capital assets Machinery and equipment Transfers and subsidies Transfers Goods and services Current payments Compensation of employees
www.publicworks.fs.gov.za
109 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - - - 81 81 9 524 1 022 10 627 10 546 R'000 Actual Expenditure - 1 1 81 81 2014/2015 9 538 1 046 10 666 10 584 Final R'000 Appropriation - - - 99.4% 99.9% 95.6% 94.3% 94.3% 99.5% % % of final Expenditures appropriation 1 1 11 11 66 12 54 65 (13) R'000 Variance - - 13 181 181 1 165 11 966 11 11 772 11 10 607 R'000 Actual Expenditure - 1 1 192 192 1 219 11 838 11 10 619 12 031 Final R'000 Appropriation - - - - (19) (19) (405) (405) (424) 2015/2016 R'000 Virement - - - 3 21 22 22 (1) (4) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of - 1 1 189 189 1 628 12 434 12 244 10 616 R'000 Adjusted Appropriation 1.2 MANAGEMENT OF THE DEPARTMENT Current payments Compensation of employees Goods and services and subsidies Transfers Departmental agencies and accounts Payments for capital assets Machinery and equipment Payments for financial assets TOTAL
www.publicworks.fs.gov.za
110 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - 52 373 178 1 513 1 140 2 980 2 802 76 261 51 665 24 596 80 806 R'000 Actual Expenditure - - 376 179 2014/2015 1 518 1 142 3 514 3 335 76 464 51 774 24 690 81 496 Final R'000 Appropriation - - 99.7% 99.8% 99.5% 99.1% 99.1% 99.1% 98.1% 99.8% 99.7% 100.0% % % of final Expenditures appropriation - - 3 3 1 55 54 117 274 157 256 (76) R'000 Variance - 76 325 325 575 6 102 2 720 2 807 84 663 55 397 29 266 91 166 R'000 Actual Expenditure - - 576 328 328 6 157 2 720 2 861 91 422 84 937 55 514 29 423 Final R'000 Appropriation - - - - (64) (64) (451) (451) (251) 2015/2016 (3 096) (2 330) (2 581) R'000 Virement ------93 103 103 (301) (394) (198) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART - - 392 392 576 6 505 2 720 3 209 87 819 55 672 32 147 94 716 R'000 Adjusted Appropriation 1.3 CORPORATE SUPPORT 1.3 CORPORATE Departmental agencies and accounts Households Payments for capital assets Buildings and other fixed structures Machinery and equipment Intangible assets Payments for financial assets TOTAL Current payments Compensation of employees Goods and services and subsidies Transfers
www.publicworks.fs.gov.za
111 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - 25 147 3 427 7 623 2 029 14 335 42 145 42 296 147 109 738 742 144 168 793 045 293 692 251 396 499 353 1 097 549 R'000 Actual Expenditure - 26 457 2014/2015 3 459 7 645 2 048 14 354 43 503 42 345 147 125 738 772 144 512 793 662 293 861 251 516 499 801 1 099 370 Final R'000 Appropriation 87.9% 98.3% 66.7% 99.5% 99.9% 99.9% 99.9% 99.8% 99.2% 99.8% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % % of final Expenditures appropriation 4 8 2 7 10 18 29 76 28 39 (2) 101 606 272 171 153 429 R'000 Variance 4 29 471 1 946 4 156 8 462 51 233 18 291 55 824 489 609 808 337 318 728 267 495 159 582 805 396 154 971 1 206 682 R'000 Actual Expenditure 6 33 479 4 163 8 460 1 956 18 330 56 253 51 251 159 611 805 472 154 999 808 609 318 899 267 648 489 710 1 207 288 Final R'000 Appropriation - - - - (8) (5) 118 643 (21) (263) 2 464 2 346 4 027 2015/2016 12 862 15 326 14 068 (10 387) R'000 Virement - - 25 (1) 739 537 (87) (25) (34) (309) (147) (330) (403) (993) (993) (180) (297) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of 7 67 659 4 493 8 615 2 253 51 108 18 665 65 901 477 841 794 276 316 435 265 327 159 961 790 867 154 759 1 203 261 R'000 Adjusted Appropriation PROGRAMME 2: PUBLIC WORKS INFRASTRUCTURE Sub programme 1. Programme Support 2. Planning 3. Design 4. Construction 5. Maintenance 6. Asset Management Immovable 7. Facility Operation for sub programmes Total Economic classification Current payments Compensation of employees Salaries and wages Goods and services Social contributions Administrative fees Minor assets Catering: Departmental activities Communication
www.publicworks.fs.gov.za
112 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - - - 1 16 715 661 951 316 595 185 3 471 4 746 2 444 5 896 87 661 189 4942 R'000 Actual Expenditure - - - 1 64 20 606 191 960 662 718 2014/2015 2 705 5 932 4 765 3 471 189 498 287 677 R'000 Final Appropriation - 50.0% 98.6% 77.8% 99.9% 99.8% 99.8% 98.7% 99.5% 98.8% 97.8% 111.5% 100.0% 100.0% 100.0% 100.0% 100.0% % % of final Expenditures appropriation - - - - 1 2 4 3 1 5 4 7 1 10 46 38 (45) R'000 Variance - 1 19 44 14 599 438 743 146 426 7 521 2 516 2 022 4 529 5 541 207 073 255 527 R'000 Actual Expenditure - 2 18 19 45 148 427 393 753 606 4 529 5 544 2 521 2 022 7 559 207 077 255 573 Final R'000 Appropriation ------4 200 9 910 2015/2016 (1 248) R'000 Virement - - - - 1 28 992 690 (65) (41) (15) (65) (286) (390) (233) (188) (909) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART - 2 45 34 17 671 365 941 468 213 4 159 2 255 6 869 5 830 4 529 201 885 246 572 R'000 Adjusted Appropriation PROGRAMME 2: PUBLIC WORKS INFRASTRUCTURE (Continued) Computer services Consultants: Business and advisory services Contractors Entertainment Fleet services Inventory: Clothing material and supplies Inventory: Farming supplies Inventory: Materials and supplies Inventory: Other supplies Consumable supplies printing and office Consumable: Stationery, supplies Operating leases Property payments and subsistence Travel and development Training Operating payments and facilities Venues
www.publicworks.fs.gov.za
113 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 2 2 21 162 2 957 1 740 1 740 2 978 37 005 35 265 35 265 267 337 264 357 264 357 264 357 1 097 549 R'000 Actual Expenditure - 3 3 22 2014/2015 1 747 1 747 2 983 2 961 38 357 36 610 36 610 267 351 264 365 264 365 264 365 1 099 370 Final R'000 Appropriation - 99.9% 99.9% 98.8% 99.2% 99.2% 99.2% 99.4% 99.4% 99.9% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % % of final Expenditures appropriation - - 8 8 8 4 3 1 9 9 12 424 415 415 606 (102) R'000 Variance 1 1 79 102 1 436 1 436 3 008 2 929 52 833 51 397 51 397 345 410 342 401 342 401 342 401 1 206 682 R'000 Actual Expenditure - 1 1 80 3 012 2 932 1 445 1 445 53 257 51 812 51 812 345 422 342 409 342 409 342 409 1 207 288 Final R'000 Appropriation - - - - - (1) (1) (208) (207) (207) (747) (747) 4 027 2015/2016 (11 091) (11 (10 344) (10 344) R'000 Virement ------2 (2) 993 993 993 APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of - 2 2 78 3 219 3 141 2 192 2 192 63 355 61 163 61 163 345 630 342 409 342 409 342 409 1 203 261 R'000 Adjusted Appropriation PROGRAMME 2: PUBLIC WORKS INFRASTRUCTURE (Continued) Transfers and subsidies Transfers Provinces and municipalities Municipalities Municipal bank accounts Departmental agencies and accounts Departmental agencies Households Social benefits Other transfers to households Payments for capital assets Buildings and other fixed structures Buildings Machinery and equipment Other machinery and equipment Payments for financial assets TOTAL
www.publicworks.fs.gov.za
114 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - 28 28 225 3 427 3 399 3 174 R'000 Actual Expenditure - 28 28 242 2014/2015 3 431 3 189 3 459 Final R'000 Appropriation - 99.5% 99.8% 97.2% 97.7% 97.7% 99.8% % % of final Expenditures appropriation 7 2 2 9 12 21 (16) R'000 Variance 84 84 16 412 4 056 3 644 4 156 R'000 Actual Expenditure - 86 86 424 4 163 4 077 3 653 Final R'000 Appropriation - - - - (21) (21) (21) 2015/2016 R'000 Virement - - - (75) (234) (309) (309) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART - 658 107 107 4 386 3 728 4 493 R'000 Adjusted Appropriation 2.1 PROGRAMME SUPPORT Current payments Compensation of employees Goods and services Payments for capital assets Machinery and equipment Payments for financial assets TOTAL
www.publicworks.fs.gov.za
115 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - 17 17 42 42 508 7 623 7 564 7 056 R'000 Actual Expenditure - 18 18 42 42 519 2014/2015 7 585 7 066 7 645 Final R'000 Appropriation - 99.8% 99.9% 97.8% 100.0% 100.0% 100.0% 100.0% 100.0% % % of final Expenditures appropriation - - - - 5 9 14 (2) (16) R'000 Variance 2 2 35 35 16 396 8 409 8 013 8 462 R'000 Actual Expenditure - 2 2 35 35 405 8 460 8 423 8 018 Final R'000 Appropriation ------(8) (8) (8) 2015/2016 R'000 Virement - - - 2 2 (6) (143) (147) (149) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of - - - 43 43 548 8 572 8 024 8 615 R'000 Adjusted Appropriation 2.2 PLANNING Households Payments for capital assets Machinery and equipment Payments for financial assets TOTAL Current payments Compensation of employees Goods and services and subsidies Transfers
www.publicworks.fs.gov.za
116 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - - 2 93 93 1 235 14 335 14 240 13 005 R'000 Actual Expenditure - - - 93 93 2014/2015 1 243 14 354 14 261 13 018 Final R'000 Appropriation - 99.8% 99.8% 99.6% 99.7% 99.7% 98.5% 98.5% 99.8% % % of final Expenditures appropriation - 6 1 1 1 1 37 31 39 R'000 Variance - 64 64 375 375 1 593 17 852 16 259 18 291 R'000 Actual Expenditure - 65 65 376 376 1 599 18 330 17 889 16 290 Final R'000 Appropriation ------(5) (5) (5) 2015/2016 R'000 Virement - - - - - (330) (197) (133) (330) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART - 70 70 376 376 1 732 18 219 16 487 18 665 R'000 Adjusted Appropriation 2.3 DESIGN Households Payments for capital assets Machinery and equipment Payments for financial assets TOTAL Current payments Compensation of employees Goods and services and subsidies Transfers
www.publicworks.fs.gov.za
117 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 465 126 6 754 6 289 35 391 35 265 42 145 R'000 Actual Expenditure 26 470 2014/2015 6 767 6 297 36 736 43 503 36 6101 Final R'000 Appropriation 99.7% 99.9% 98.1% 99.2% 99.2% 98.3% 99.2% % % of final Expenditures appropriation 1 6 7 13 429 416 415 R'000 Variance 59 363 4 050 4 413 51 411 51 352 55 824 R'000 Actual Expenditure 60 370 4 426 4 056 51 827 51 767 56 253 Final R'000 Appropriation - 2 (50) (50) 2015/2016 (10 337) (10 339) (10 387) R'000 Virement - 993 993 739 (254) (101) (153) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of 58 573 4 730 4 157 61 113 61 171 65 901 R'000 Adjusted Appropriation 2.4 CONSTRUCTION TOTAL Machinery and equipment Payments for capital assets Buildings and other fixed structures Goods and services Current payments Compensation of employees
www.publicworks.fs.gov.za
118 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 627 627 100 1 979 1 979 16 350 144 403 128 053 147 109 R'000 Actual Expenditure - 631 631 2014/2015 1 980 1 980 16 386 144 514 128 147 125 Final R'000 Appropriation - 99.9% 99.9% 99.9% 99.6% 99.6% 100.0% 100.0% 100.0% % % of final Expenditures appropriation 1 1 2 2 29 50 20 30 (24) R'000 Variance 24 519 519 1 837 1 837 20 420 157 202 136 782 159 582 R'000 Actual Expenditure - 521 521 1 838 1 838 20 450 159 611 157 252 136 802 Final R'000 Appropriation - (27) (115) (115) (121) (121) (263) 1 174 2015/2016 (1 201) R'000 Virement - - - (6) (6) 219 (81) (87) (300) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART - 642 642 1 959 1 959 21 951 157 360 135 409 159 961 R'000 Adjusted Appropriation 2.5 MAINTENANCE Households Payments for capital assets Machinery and equipment Payments for financial assets TOTAL Current payments Compensation of employees Goods and services and subsidies Transfers
www.publicworks.fs.gov.za
119 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 22 48 48 5 888 474 315 468 427 264 379 264 357 738 742 R'000 Actual Expenditure 23 48 48 2014/2015 5 891 474 336 468 445 264 388 264 365 738 772 Final R'000 Appropriation - 98.4% 98.4% 99.9% 100.0% 100.0% 100.0% 100.0% 100.0% % % of final Expenditures appropriation - 8 8 1 1 9 76 58 67 R'000 Variance - 63 63 8 900 462 932 454 032 342 401 342 401 805 396 R'000 Actual Expenditure - 64 64 8 909 462 999 454 090 342 409 342 409 805 472 Final R'000 Appropriation - - - - (8) (8) 2015/2016 14 068 14 076 14 076 R'000 Virement - - - 5 5 532 561 537 (29) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of - 67 67 8 938 790 867 439 453 342 409 342 409 448 391 R'000 Adjusted Appropriation 2.6 IMMOVABLE ASSET MANAGEMENT 2.6 IMMOVABLE Provinces and municipalities Households Payments for capital assets Machinery and equipment TOTAL Current payments Compensation of employees Goods and services and subsidies Transfers
www.publicworks.fs.gov.za
120 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - 2 60 776 960 776 962 12 143 144 168 142 370 130 227 R'000 Actual Expenditure - - 3 965 962 779 779 2014/2015 12 496 142 768 130 272 144 512 Final R'000 Appropriation - 99.9% 99.7% 99.7% 99.7% 99.7% 100.0% 100.2% 100.0% 100.0% 100.0% % % of final Expenditures appropriation - - 2 2 2 2 28 70 91 (46) (21) R'000 Variance 1 45 46 795 794 657 612 12 393 153 473 141 080 154 971 R'000 Actual Expenditure - 1 45 614 797 796 659 12 372 154 999 153 543 141 171 Final R'000 Appropriation - 37 (1) (5) 643 (93) (92) (591) (586) 1 327 1 290 2015/2016 R'000 Virement - - - 4 4 (5) (5) 189 (403) (402) (591) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART - 28 84 50 886 1 255 1 205 12 926 152 618 139 692 154 759 R'000 Adjusted Appropriation 2.7 FACILITY OPERATIONS 2.7 FACILITY Departmental agencies and accounts Households Payments for capital assets Buildings and other fixed structures Machinery and equipment Payments for financial assets TOTAL Current payments Compensation of employees Goods and services and subsidies Transfers
www.publicworks.fs.gov.za
121 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - 1 4 5 4 67 177 421 1 414 11 662 11 39 115 14 778 37 551 31 177 52 191 13 076 139 364 185 319 R'000 Actual Expenditure - 2 5 5 5 69 179 425 2014/2015 1 422 13 119 697 11 14 848 31 173 37 559 52 277 39 158 139 384 185 405 Final R'000 Appropriation 99.7% 99.8% 99.8% 99.8% 99.4% 99.9% 90.0% 97.8% 98.5% 98.4% 50.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % % of final Expenditures appropriation - - - 4 3 8 1 2 1 6 6 1 50 57 75 27 19 48 R'000 Variance 9 6 1 1 88 65 360 198 1 401 11 952 11 36 284 34 876 49 637 13 353 27 756 14 907 185 736 143 073 R'000 Actual Expenditure 6 2 1 10 90 66 198 366 1 409 11 971 11 14 957 27 759 49 712 13 380 34 882 36 332 143 077 185 793 Final R'000 Appropriation ------(2) (7) (5) (5) (55) (72) (79) (116) (116) (225) (195) (151) 2015/2016 R'000 Virement ------15 28 (3) (5) 673 (15) (13) (673) (2 355) (2 355) (2 355) APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of 6 2 1 20 90 76 170 384 1 394 37 292 38 766 52 262 13 496 12 102 28 434 15 108 186 018 142 476 R'000 Adjusted Appropriation PROGRAMME 3: EXPANDED PUBLIC WORKS PROGRAMME PROGRAMME 3: EXPANDED Consumable supplies Inventory: Materials and supplies Fleet services Entertainment Contractors Communication Catering: Departmental activities Minor assets Administrative fees Goods and services Social contributions Salaries and wages Total for sub programmes Total Economic classification Current payments Compensation of employees 3. Innovation and Empowerment 2. Community Development Sub programme 1. Programme Support
www.publicworks.fs.gov.za
122 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 50 55 39 73 15 668 128 128 1 745 133 113 131 240 132 985 185 319 R'000 Actual Expenditure - 40 75 56 56 682 128 128 2014/2015 1 750 133 128 133 000 131 250 185 405 Final R'000 Appropriation - - 92.6% 94.7% 83.3% 98.4% 98.4% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% % % of final Expenditures appropriation - - - 4 1 3 1 1 2 2 26 57 (21) R'000 Variance - 5 50 21 160 465 124 124 3 790 136 078 135 954 132 164 185 736 R'000 Actual Expenditure - - 6 54 160 491 126 126 3 791 185 793 136 081 135 955 132 164 Final R'000 Appropriation ------(7) (11) (11) (30) (19) (19) (225) 2015/2016 R'000 Virement ------18 (6) (19) 2 355 2 355 2 355 APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of PART E: FINANCIAL INFORMATION E: FINANCIAL PART - - 6 60 142 517 137 137 3 810 133 756 133 619 129 809 186 018 R'000 Adjusted Appropriation office supplies PROGRAMME 3: EXPANDED PUBLIC WORKS PROGRAMME PROGRAMME 3: EXPANDED printing and Consumable: Stationery, and subsistence Operating leasesTravel Operating payments and facilities Venues Payments for capital assets Buildings and other fixed structures Buildings Machinery and equipment Other fixed structures Other machinery and equipment Payments for financial assets TOTAL
www.publicworks.fs.gov.za
123 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 8 128 128 1 566 14 642 13 076 14 778 R'000 Actual Expenditure - 128 128 2014/2015 1 601 13 119 14 720 14 848 Final R'000 Appropriation - 99.5% 99.8% 97.1% 98.4% 98.4% 99.7% % % of final Expenditures appropriation 2 2 50 69 27 42 (21) R'000 Variance 21 124 124 1 409 14 762 13 353 14 907 R'000 Actual Expenditure - 126 126 1 451 14 831 13 380 14 957 Final R'000 Appropriation - (11) (11) (24) (116) (151) (140) 2015/2016 R'000 Virement ------APPROPRIATION STATEMENTS STATEMENTS APPROPRIATION Funds R'000 for the year ended 31 March 2016 Shifting of - 137 137 1 475 14 971 13 496 15 108 R'000 Adjusted Appropriation 3.1 PROGRAMME SUPPORT Current payments Compensation of employees Goods and services Payments for capital assets Machinery and equipment Payments for financial assets TOTAL
www.publicworks.fs.gov.za
124 APPROPRIATION STATEMENTS for the year ended 31 March 2016
3.2 COMMUNITY DEVELOPMENT
2015/2016 2014/2015
Expenditures Adjusted Shifting of Final Actual % of final Final Actual Appropriation Funds Virement Appropriation Expenditure Variance appropriation Appropriation Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments 8 857 (1 682) (53) 7 122 7 119 3 100.0% 6 384 6 379 Goods and services 8 857 (1 682) (53) 7 122 7 119 3 100.0% 6 384 6 379 StateFree Department Public of Works and Infrastructure 2015/2016 Annual Report, Vote 9
Payments for capital assets 133 619 2 355 (19) 135 955 135 954 1 100.0% 133 000 132 985 Buildings and other fixed structures 133 619 2 355 (19) 135 955 135 954 1 100.0% 133 000 132 985
Payments for financial assets ------
125 TOTAL 142 476 673 (72) 143 077 143 073 4 100.0% 139 384 139 364
3.3 INNOVATION AND EMPOWERMENT
2015/2016 2014/2015
Expenditures Adjusted Shifting of Final Actual % of final Final Actual Appropriation Funds Virement Appropriation Expenditure Variance appropriation Appropriation Expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments 28 434 (673) (2) 27 759 27 756 3 100.0% 31 173 31 170 www.publicworks.fs.gov.za Goods and services 28 434 (673) (2) 27 759 27 756 3 100.0% 31 173 31 170
Payments for financial assets ------7
TOTAL 28 434 (673) (2) 27 759 27 756 3 100.0% 31 173 31 177 PART E: FINANCIAL INFORMATION Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2016
1. Detail of transfers and subsidies as per Appropriation Act (after Virement):
Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.
2. Detail of specifically and exclusively appropriated amounts voted (after Virement):
Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.
3. Detail on payments for financial assets
Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.
4. Explanations of material variances from Amounts Voted (after Virement):
4.1 Per programme Final Actual Variance Variance as a % Appropriation Expenditure R'000of Final Appropriation Programme 1 111 214 110 937 277 0.2% Programme 2 1 207 288 1 206 682 606 0.1% Programme 3 185 793 185 736 57 0.0%
TOTAL 1 504 295 1 503 355 940 0.1%
4.2 Per economic Final Actual Variance Variance as a % of classification Appropriation Expenditure R'000 Final Appropriation R'000 R'000 R'000 Current payments Compensation of employees 402 863 402 532 331 0.1% Goods and services 559 961 559 584 377 0.1%
Transfers and subsidies Provinces and municipalities 342 409 342 401 8 0.0% Departmental agencies and 3 1 2 66.7% accounts Household 3 340 3 333 70. 2%
Payments for capital assets Buildings and other fixed 190 487 190 071 416 0.2% structures Machinery and equipment 4 656 4 580 76 1.6% Intangible assets 576 575 1 0.2%
Payments for financial assets - 278 (278) 0.0%
TOTAL 1 504 295 1 503 355 940 0.1%
www.publicworks.fs.gov.za
126 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2016
4.3 Per conditional grant Final Actual Variance Variance as a % of Appropriation Expenditure R'000 Final Appropriation R'000 R'000 R'000
EPWP Incentive Grant For Provinces 6 034 6 034 - 0.0%
TOTAL 6 034 6 034 - 0.0%
There are no material variances between the final appropriation and actual expenditure. PART E: FINANCIAL INFORMATION E: FINANCIAL PART
www.publicworks.fs.gov.za
127 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2016
Note 2015/2016 2014/2015 R'000 R'000 REVENUE
Annual appropriation 1 1 504 295 1 384 835 Departmental revenue 2 - - Aid assistance - 1 396
TOTAL REVENUE 1 504 295 1 386 231
EXPENDITURE
Current expenditure Compensation of employees 3 402 532 372 654 Goods and services 4 559 584 567 155 Aid assistance - 1 396
Total current expenditure 962 116 941 205
Transfers and subsidies 6 345 735 268 850
Expenditure for capital assets Tangible assets 7 194 651 173 095 Intangible assets 7 575 178 Total expenditure for capital assets 195 226 173 273
Payments for financial assets 5 278 241
TOTAL EXPENDITURE 1 503 355 1 383 569
SURPLUS FOR THE YEAR 940 2 662
Reconciliation of Net Surplus for the year Voted funds 940 2 662 Annual appropriation 940 2 662
SURPLUS FOR THE YEAR 940 2 662
www.publicworks.fs.gov.za
128 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
STATEMENT OF FINANCIAL POSITION for the year ended 31 March 2016
Note 2015/2016 2014/2015 R'000 R'000
ASSETS
Current assets 2 755 9 310 Cash and cash equivalents 8 149 6 956 Prepayments and advances 9 - 28 Receivables 10 2 606 2 326
Non-current assets 412 277 Receivables 10 412 277
TOTAL ASSETS 3 167 9 587
LIABILITIES
Current liabilities 2 115 8 626 Voted funds to be surrendered to the Revenue Fund 11 940 2 662 Departmental revenue and NRF Receipts to be surrendered 12 1 175 5 964 to the Revenue Fund
TOTAL LIABILITIES 2 115 8 626
NET ASSETS 1 052 961
2015/2016 2014/2015 R'000 R'000 Represented by: Recoverable revenue 1 052 961
TOTAL 1 052 961 INFORMATION E: FINANCIAL PART
www.publicworks.fs.gov.za
129 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
STATEMENT OF CHANGES IN THE NET ASSETS for the year ended 31 March 2016
Note 2015/2016 2014/2015 R'000 R'000
Recoverable revenue Opening balance 961 899 Transfers: 91 62 Irrecoverable amounts written off 5.2 (25) (45) Debts revised (134) (2) Debts recovered (included in departmental receipts) (276) (248) Debts raised 526 357 Closing balance 1 052 961
TOTAL 1 052 961
www.publicworks.fs.gov.za
130 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
CASH FLOW STATEMENT for the year ended 31 March 2016
Note 2015/2016 2014/2015 R'000 R'000 CASH FLOWS FROM OPERATING ACTIVITIES Receipts 1 546 651 1 425 680 Annual appropriated funds received 1.1 1 504 295 1 384 835 Departmental revenue received 2 42 277 39 397 Interest received 2.2 79 52 Aid assistance received - 1 396
Net (increase) / decrease in working capital (387) (149) Surrendered to Revenue Fund (52 307) (47 258) Current payments (962 116) (941 205) Payments for financial assets 5 (278) (241) Transfers and subsidies paid 6 (345 735) (268 850) Net cash flow available from operating activities 13 185 828 167 977
CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets 7 (195 226) (173 273) Proceeds from sale of capital assets 2.3 2 500 815 Net cash flows from investing activities (192 726) (172 458)
CASH FLOWS FROM FINANCING ACTIVITIES Increase / (decrease) in net assets 91 62 Net cash flows from financing activities 91 62
Net increase / (decrease) in cash and cash equivalents (6 807) (4 419)
Cash and cash equivalents at beginning of period 6 956 11 375
Cash and cash equivalents at end of period 14 149 6 956 PART E: FINANCIAL INFORMATION E: FINANCIAL PART
www.publicworks.fs.gov.za
131 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
ACCOUNTING POLICIES for the year ended 31 March 2016 Summary of significant accounting policies
The financial statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. Management has concluded that the financial statements present fairly the department's primary and secondary information.
The historical cost convention has been used, except where otherwise indicated. Management has used assessments and estimates in preparing the annual financial statements. These are based on the best information available at the time of preparation.
Where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the financial statements and to comply with the statutory requirements of the Public Finance Management Act (PFMA), Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the PFMA and the annual Division of Revenue Act.
1 Basis of preparation
The financial statements have been prepared in accordance with the Modified Cash Standard. 2 Going concern
The financial statements have been prepared on a going concern basis. 3 Presentation currency
Amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department. 4 Rounding
Unless otherwise stated financial figures have been rounded to the nearest one thousand Rand (R'000). 5 Comparative information 5.1 Prior period comparative information
Prior period comparative information has been presented in the current year's financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year's financial statements. 5.2 Current year comparison with budget
A comparison between the approved, final budget and actual amounts for each programme and economic classification is included in the appropriation statement. 6 Revenue 6.1 Appropriated funds
Appropriated funds comprises of departmental allocations as well as direct charges against the revenue fund (i.e. statutory appropriation).
Appropriated funds are recognised in the statement of financial performance on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the statement of financial performance on the date the adjustments become effective.
The net amount of any appropriated funds due to / from the relevant revenue fund at the reporting date is recognised as a payable / receivable in the statement of financial position.
www.publicworks.fs.gov.za
132 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
ACCOUNTING POLICIES for the year ended 31 March 2016 6.2 Departmental revenue
Departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the relevant revenue fund, unless stated otherwise.
Any amount owing to the relevant revenue fund at the reporting date is recognised as a payable in the statement of financial position. 6.3 Accrued departmental revenue
Accruals in respect of departmental revenue (excluding tax revenue) are recorded in the notes to the financial statements when: • it is probable that the economic benefits or service potential associated with the transaction will flow to the department; and • the amount of revenue can be measured reliably.
The accrued revenue is measured at the fair value of the consideration receivable. 7 Expenditure 7.1 Compensation of employees 7.1.1 Salaries and wages
Salaries and wages are recognised in the statement of financial performance on the date of payment. 7.1.2 Social contributions
Social contributions made by the department in respect of current employees are recognised in the statement of financial performance on the date of payment.
Social contributions made by the department in respect of ex-employees are classified as transfers to households in the statement of financial performance on the date of payment. 7.2 Other expenditure
Other expenditure (such as goods and services, transfers and subsidies and payments for capital assets) is recognised in the statement of financial performance on the date of payment. The expense is classified as a capital expense if the total consideration paid is more than the capitalisation threshold. PART E: FINANCIAL INFORMATION E: FINANCIAL PART 7.3 Accrued expenditure payable
Accrued expenditure payable is recorded in the notes to the financial statements when the goods are received or, in the case of services, when they are rendered to the department or in the case of transfers and subsidies when they are due and payable.
Accrued expenditure payable is measured at cost. 7.4 Leases 7.4.1 Operating leases
Operating lease payments made during the reporting period are recognised as current expenditure in the statement of financial performance on the date of payment.
The operating lease commitments are recorded in the notes to the financial statements. 7.4.2 Finance leases Finance lease payments made during the reporting period are recognised as capital expenditure in the statement of financial performance on the date of payment.
The finance lease commitments are recorded in the notes to the financial statements and are not apportioned between the capital and interest portions.
www.publicworks.fs.gov.za
133 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
ACCOUNTING POLICIES for the year ended 31 March 2016 Finance lease assets acquired at the end of the lease term are recorded and measured at the lower of: • cost, being the fair value of the asset; or • the sum of the minimum lease payments made, including any payments made to acquire ownership at the end of the lease term, excluding interest.
8 Aid Assistance 8.1 Aid assistance received
Aid assistance received in cash is recognised in the statement of financial performance when received. In-kind aid assistance is recorded in the notes to the financial statements on the date of receipt and is measured at fair value.
Aid assistance not spent for the intended purpose and any unutilised funds from aid assistance that are required to be refunded to the donor are recognised as a payable in the statement of financial position. 8.2 Aid assistance paid
Aid assistance paid is recognised in the statement of financial performance on the date of payment. Aid assistance payments made prior to the receipt of funds are recognised as a receivable in the statement of financial position. 9 Cash and cash equivalents
Cash and cash equivalents are stated at cost in the statement of financial position.
Bank overdrafts are shown separately on the face of the statement of financial position as a current liability.
For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts. 10 Prepayments and advances
Prepayments and advances are recognised in the statement of financial position when the department receives or disburses the cash.
Prepayments and advances are initially and subsequently measured at cost. 11 Loans and receivables
Loans and receivables are recognised in the statement of financial position at cost plus accrued interest, where interest is charged, less amounts already settled or written-off. Write-offs are made according to the department's write-off policy.
12 Financial assets 12.1 Financial assets (not covered elsewhere)
A financial asset is recognised initially at its cost plus transaction costs that are directly attributable to the acquisition or issue of the financial.
At the reporting date, a department shall measure its financial assets at cost, less amounts already settled or written-off, except for recognised loans and receivables, which are measured at cost plus accrued interest, where interest is charged, less amounts already settled or written-off.
www.publicworks.fs.gov.za
134 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 ACCOUNTING POLICIES for the year ended 31 March 2016 12.2 Impairment of financial assets
Where there is an indication of impairment of a financial asset, an estimation of the reduction in the recorded carrying value, to reflect the best estimate of the amount of the future economic benefits expected to be received from that asset, is recorded in the notes to the financial statements. 13 Payables
Loans and payables are recognised in the statement of financial position at cost. 14 Capital Assets 14.1 Immovable capital assets
Immovable capital assets are initially recorded in the notes to the financial statements at cost.
Immovable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.
Where the cost of immovable capital assets cannot be determined reliably, the immovable capital assets are measured at R1 unless the fair value of the asset has been reliably estimated, in which case the fair value is used.
All assets acquired prior to 1 April 2005 may be recorded at R1. Immovable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the immovable asset is recorded by another department in which case the completed project costs are transferred to that department. 14.2 Movable capital assets
Movable capital assets are initially recorded in the notes to the financial statements at cost.
Movable capital assets acquired through a non-exchange transaction is measured at fair value as at the date of acquisition.
Where the cost of movable capital assets cannot be determined reliably, the movable capital assets are measured at fair value
and where fair value cannot be determined; the movable assets are measured at R1. INFORMATION E: FINANCIAL PART
All assets acquired prior to 1 April 2005 may be recorded at R1.
Movable capital assets are subsequently carried at cost and are not subject to depreciation or impairment.
Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the movable asset is recorded by another department/entity in which case the completed project costs are transferred to that department. 14.3 Intangible assets
Intangible assets are initially recorded in the notes to the financial statements at cost. Intangible assets acquired through a non- exchange transaction are measured at fair value as at the date of acquisition.
Internally generated intangible assets are recorded in the notes to the financial statements when the department commences the development phase of the project.
Where the cost of intangible assets cannot be determined reliably, the intangible capital assets are measured at fair value and where fair value cannot be determined; the intangible assets are measured at R1. Intangible assets are subsequently carried at cost and are not subject to depreciation or impairment.
www.publicworks.fs.gov.za
135 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
ACCOUNTING POLICIES for the year ended 31 March 2016 Subsequent expenditure that is of a capital nature is added to the cost of the asset at the end of the capital project unless the intangible asset is recorded by another department/entity in which case the completed project costs are transferred to that department. 15 Provisions and Contingents 15.1 Contingent liabilities
Contingent liabilities are recorded in the notes to the financial statements when there is a possible obligation that arises from past events, and whose existence will be confirmed only by the occurrence or non-occurrence of one or more uncertain future events not within the control of the department or when there is a present obligation that is not recognised because it is not probable that an outflow of resources will be required to settle the obligation or the amount of the obligation cannot be measured reliably. 15.2 Commitments
Commitments are recorded at cost in the notes to the financial statements when there is a contractual arrangement or an approval by management in a manner that raises a valid expectation that the department will discharge its responsibilities thereby incurring future expenditure that will result in the outflow of cash. 16 Fruitless and wasteful expenditure
Fruitless and wasteful expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the total value of the fruitless and or wasteful expenditure incurred.
Fruitless and wasteful expenditure is removed from the notes to the financial statements when it is resolved or transferred to receivables for recovery.
Fruitless and wasteful expenditure receivables are measured at the amount that is expected to be recoverable and are de- recognised when settled or subsequently written-off as irrecoverable. 17 Irregular expenditure
Irregular expenditure is recorded in the notes to the financial statements when confirmed. The amount recorded is equal to the value of the irregular expenditure incurred unless it is impracticable to determine, in which case reasons therefor are provided in the note.
Irregular expenditure is removed from the note when it is either condoned by the relevant authority, transferred to receivables for recovery or not condoned and is not recoverable.
Irregular expenditure receivables are measured at the amount that is expected to be recoverable and are de-recognised when settled or subsequently written-off as irrecoverable. 18 Changes in accounting policies, accounting estimates and errors
Changes in accounting policies that are effected by management have been applied retrospectively in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the change in policy. In such instances the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.
Changes in accounting estimates are applied prospectively in accordance with MCS requirements.
Correction of errors is applied retrospectively in the period in which the error has occurred in accordance with MCS requirements, except to the extent that it is impracticable to determine the period-specific effects or the cumulative effect of the error. In such cases the department shall restate the opening balances of assets, liabilities and net assets for the earliest period for which retrospective restatement is practicable.
www.publicworks.fs.gov.za
136 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
ACCOUNTING POLICIES for the year ended 31 March 2016 19 Events after the reporting date
Events after the reporting date that are classified as adjusting events have been accounted for in the financial statements. The events after the reporting date that are classified as non-adjusting events after the reporting date have been disclosed in the notes to the financial statements. 20 Departures from the MCS requirements
Management has concluded that the financial statements present fairly the department's primary and secondary information. 21 Recoverable revenue
Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off. 22 Key management personnel
Key management personnel are those persons having the authority and responsibility for planning, directing and controlling the activities of the department. The number of individuals and their full compensation is recorded in the notes to the financial statements. PART E: FINANCIAL INFORMATION E: FINANCIAL PART
www.publicworks.fs.gov.za
137 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
1. Annual Appropriation
1.1 Annual Appropriation
Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for Provincial Departments:
2015/2016 2014/2015 Final Actual Funds Funds not Final Appropriation Appropriation Received requested / Appropriation received not received R'000 R'000 R'000 R'000 R'000 Administration 111 214 111 214 - 100 060 100 060 Public Works Infrastructure 1 207 288 1 207 288 - 1 099 370 1 099 370 Expanded Public Works Programme 185 793 185 793 - 185 405 185 405 TOTAL 1 504 295 1 504 295 - 1 384 835 1 384 835
The Department requested / received all funds appropriated.
1.2 Conditional grants Note 2015/2016 2014/2015 R'000 R'000 Total grants received 28 6 034 6 034
2. Departmental revenue Note 2015/2016 2014/2015 R'000 R'000 Sales of goods and services other than capital assets 2.1 40 438 36 097 Interest, dividends and rent on land 2.2 79 52 Sales of capital assets 2.3 2 500 815 Transactions in financial assets and liabilities 2.4 1 839 3 300 Total revenue collected 44 856 40 264 Less: Own revenue included in appropriation 12 (44 856) (40 264) Departmental revenue collected - -
2.1 Sales of goods and services other than capital assets Note 2015/2016 2014/2015 2 R'000 R'000 Sales of goods and services produced by the Department 40 412 36 097 Sales by market establishment 39 087 35 150 Other sales 1 325 947 Sales of scrap, waste and other used current goods 26 - Total 40 438 36 097
www.publicworks.fs.gov.za
138 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
2.2 Interest, dividends and rent on land Note 2015/2016 2014/2015 2 R'000 R'000 Interest 79 52 Total 79 52
2.3 Sale of capital assets Note 2015/16 2014/15 2 R'000 R'000 Tangible assets 2 500 815 Buildings and other fixed structures 27.2 2 488 815 Machinery and equipment 25.2 12 -
Total 2 500 815
2.4 Transactions in financial assets and liabilities Note 2015/2016 2014/2015 2 R'000 R'000 Receivables 300 288 Other Receipts including Recoverable Revenue 1 539 3 012 Total 1 839 3 300
3. Compensation of employees
3.1 Salaries and Wages 2015/2016 2014/2015 R'000 R'000 Basic salary 273 212 254 237 Performance award 5 293 5 685 Service Based 435 3 060 Compensative / circumstantial 5 269 4 866
Other non-pensionable allowances 56 377 53 071 INFORMATION E: FINANCIAL PART Total 340 586 320 919
3.2 Social contributions 2015/2016 2014/2015 R'000 R'000 Employer contributions Pension 33 906 29 339 Medical 27 895 22 256 Bargaining council 145 140 Total 61 946 51 735
Total compensation of employees 402 532 372 654
Average number of employees 2 083 2 139
www.publicworks.fs.gov.za
139 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
4. Goods and services Note 2015/2016 2014/2015 R'000 R'000 Administrative fees 252 98 Advertising 934 1 152 Minor assets 4.1 955 401 Bursaries (employees) 1 819 2 038 Catering 1 174 604 Communication 6 846 3 994 Computer services 4.2 3 478 3 589 Consultants: Business and advisory services 5 177 3 878 Legal services 1 136 1 892 Contractors 37 164 40 226 Agency and support / outsourced services 32 15 Entertainment 55 52 Audit cost – external 4.3 7 633 6 958 Fleet services 6 406 5 379 Inventory 4.4 4 983 4 116 Consumables 4.5 3 243 2 710 Operating leases 208 948 190 735 Property payments 4.6 255 528 287 663 Transport provided as part of the departmental activities 692 283 Travel and subsistence 4.7 11 122 10 002 Venues and facilities 60 204 Training and development 1 122 685 Other operating expenditure 4.8 825 481 Total 559 584 567 155
4.1 Minor assets Note 2015/2016 2014/2015 4 R'000 R'000 Tangible assets Machinery and equipment 955 401 Total 955 401
4.2 Computer services Note 2015/2016 2014/2015 4 R'000 R'000 SITA computer services 1 046 965 External computer service providers 2 432 2 624 Total 3 478 3 589
4.3 Audit cost – External Note 2015/2016 2014/2015 4 R'000 R'000 Regularity audits 7 633 6 958 Total 7 633 6 958
www.publicworks.fs.gov.za
140 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
4.4 Inventory Note 2015/2016 2014/2015 4 R'000 R'000 Clothing material and accessories 426 714 Materials and supplies 2 535 958 Other supplies 4.4.1 2 022 2 444 Total 4 983 4 116
4.4.1 Other supplies Note 2015/2016 2014/2015 4.4 R'000 R'000 Other 2 022 2 444 Total 2 022 2 444
4.5 Consumables Note 2015/2016 2014/2015 4 R'000 R'000 Consumable supplies 915 363 Household supplies 443 38 Building material and supplies 28 27 Communication accessories - 2 IT consumables 3 74 Other consumables 441 222 Stationery, printing and office supplies 2 328 2 347 Total 3 243 2 710
4.6 Property payments Note 2015/2016 2014/2015 4 R'000 R'000 Municipal services 247 185 279 611 PART E: FINANCIAL INFORMATION E: FINANCIAL PART Property maintenance and repairs 6 438 6 747 Other 1 905 1 305 Total 255 528 287 663
4.7 Travel and subsistence Note 2015/2016 2014/2015 4 R'000 R'000 Local 10 516 8 841 Foreign 606 1 161 Total 11 122 10 002
4.8 Other operating expenditure Note 2015/2016 2014/2015 4 R'000 R'000 Professional bodies, membership and subscription fees 67 5 Resettlement costs 462 231 Other 296 245 Total 825 481
www.publicworks.fs.gov.za
141 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
5. Payments for financial assets Note 2015/2016 2014/2015 R'000 R'000 Other material losses written-off 5.1 136 107 Debts written-off 5.2 142 134 Total 278 241
5.1 Other material losses written-off Note 2015/2016 2014/2015 5 R'000 R'000 Nature of losses Damages to vehicles 57 19 Theft and losses of assets 79 88 Total 136 107
5.2 Debts written-off Note 2015/2016 2014/2015 5 R'000 R'000 Nature of debts written-off
Recoverable revenue written-off Breach of Contract 5 - Supplier 20 - Government Motor Transport Accidents - 17 Leave Without Pay - 1 Losses / Damages - 2 Salary Overpayments - 25 Total 25 45
Other debt written-off Leave Without Pay 4 1 Salary Deductions - 1 Salary Overpayments 88 61 Tax 11 11 Communication 2 - Breach of Contract 12 15 Total 117 89
Total debt written-off 142 134
6. Transfers and subsidies Note 2015/2016 2014/2015 R'000 R'000 Provinces and municipalities 28, 29 342 401 264 357 Departmental agencies and accounts Annex 1B 1 1 142 Households Annex 1G 3 333 3 351 Total 345 735 268 850
www.publicworks.fs.gov.za
142 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
7. Expenditure for capital assets Note 2015/2016 2014/2015 R'000 R'000 Tangible assets 194 651 173 095 Buildings and other fixed structures 27 190 071 168 250 Machinery and equipment 25 4 580 4 845
Intangible assets 575 178 Software 26 575 178
Total 195 226 173 273
The following amounts have been included as project costs in Expenditure for capital assets Goods and services 8 523 - Total 8 523 -
7.1 Analysis of funds utilised to acquire capital assets – 2015/2016 Voted funds Total R'000 R'000 Tangible assets 194 651 194 651 Buildings and other fixed structures 190 071 190 071 Machinery and equipment 4 580 4 580
Intangible assets 575 575 Software 575 575
Total 195 226 195 226
7.2 Analysis of funds utilised to acquire capital assets – 2014/2015 Voted funds Total INFORMATION E: FINANCIAL PART R'000 R'000 Tangible assets 173 095 173 095 Buildings and other fixed structures 168 250 168 250 Machinery and equipment 4 845 4 845
Intangible assets 178 178 Software 178 178
Total 173 273 173 273
7.3 Finance lease expenditure included in Expenditure for capital assets 2015/2016 2014/2015 R'000 R'000 Tangible assets Machinery and equipment 1 662 2 057
Total 1 662 2 057
www.publicworks.fs.gov.za
143 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
2015/2016 2014/2015 R'000 R'000 Consolidated Paymaster General Account - 5 943 Disbursements 9 873 Cash on hand 140 140 Total 149 6 956
There are no significant cash and cash equivalent balances held by the Department that are not available for use. The Department does not have undrawn borrowing facilities.
9. Prepayments and advances Note 2015/2016 2014/2015 R'000 R'000 Travel and subsistence 9.1 - 28 Total - 28
9.1 Prepayments (Expensed) Note 2015/2016 2014/2015 R'000 R'000 Goods and services 9 - 28 Total - 28
10. Receivables 2015/2016 2014/2015 Current Non Total Current Non Total -current -current Note R'000 R'000 R'000 R'000 R'000 R'000 Claims recoverable 10.1 330 - 330 110 - 110 Recoverable expenditure 10.2 217 - 217 226 - 226 Staff debt 10.3 2 018 412 2 430 1 990 277 2 267 Fruitless and wasteful expenditure 10.4 41 - 41 - - - Total 2 606 412 3 018 2 326 277 2 603
10.1 Claims recoverable Note 2015/2016 2014/2015 10, Annex 4 R'000 R'000 National departments 61 - Provincial departments 269 45 Public entities - 1 Private enterprises - 64 Total 330 110
10.2 Recoverable expenditure (disallowance accounts) Note 2015/2016 2014/2015 10 R'000 R'000 LBS and SITE deducted from employees salary to be transferred to SARS 215 219 Tax Debt 2 - Medical Aid Deductions - 3 Pension Fund Deductions - 4 Total 217 226
www.publicworks.fs.gov.za
144 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016 10.3 Staff debt Note 2015/2016 2014/2015 10 R'000 R'000 Salary Overpayment Debt 962 1 025 Breach of Contract Debt 983 918 Losses / Damages Debt 75 102 Communication Debt 30 57 Leave Without Pay Debt 117 55 Deduction Salary Debt 35 35 Government Motor Transport Accident Debt 55 30 Tax Debt 29 25 State Guarantee Debt 9 11 Other Debt (Legal Claims, Subsistence & Travel Claims, Housing Allowance, Irregular Expenditure, Leave Gratuity) 135 9 Total 2 430 2 267
10.4 Fruitless and wasteful expenditure Note 2015/2016 2014/2015 10 R'000 R'000 Opening balance - - Less amounts recovered - - Less amounts written off - - Transfers from note 32 Fruitless and Wasteful Expenditure 41 - Interest - - Total 41 -
10.5 Impairment of receivables 2015/2016 2014/2015 R'000 R'000 Estimate of impairment of receivables 1 386 1 172 Total 1 386 1 172 PART E: FINANCIAL INFORMATION E: FINANCIAL PART
The estimate is calculated based on all debt older than two years for which there is no payment arrangement.
Outstanding debt will be written-off when the delegated official is convinced that: • Recovery of the debt is uneconomical. • Recovery would cause undue hardship to the debtor or his/her dependents. • It would be to the advantage of the state to issue a waiver on the claim.
11. Voted funds to be surrendered to the Revenue Fund 2015/2016 2014/2015 R'000 R'000 Opening balance 2 662 4 258 Prior period error - As restated 2 662 4 258 Transfer from statement of financial performance (as restated) 940 2 662 Paid during the year (2 662) (4 258) Closing balance 940 2 662
www.publicworks.fs.gov.za
145 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
12. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund
Note 2015/2016 2014/2015 R'000 R'000 Opening balance 5 964 8 700 Prior period error - As restated 5 964 8 700 Own revenue included in appropriation 2 44 856 40 264 Paid during the year (49 645) (43 000) Closing balance 1 175 5 964
13. Net cash flow available from operating activities Note 2015/2016 2014/2015 R'000 R'000 Net surplus / (deficit) as per Statement of Financial Performance 940 2 662 Add back non cash/cash movements not deemed operating activities 184 888 165 315 (Increase) / decrease in receivables – current 10 (415) (134) (Increase) / decrease in prepayments and advances 9 28 (13) Increase / (decrease) in payables – current - (2) Proceeds from sale of capital assets 2.3 (2 500) (815) Expenditure on capital assets 7 195 226 173 273 Surrenders to Revenue Fund 11, 12 (52 307) (47 258) Own revenue included in appropriation 2 44 856 40 264 Net cash flow generated by operating activities 185 828 167 977
14. Reconciliation of cash and cash equivalents for cash flow purposes Note 2015/2016 2014/2015 8 R'000 R'000 Consolidated Paymaster General account - 5 943 Disbursements 9 873 Cash on hand 140 140 Total 149 6 956
15. Contingent liabilities and contingent assets
15.1 Contingent liabilities Note 2015/2016 2014/2015 R'000 R'000 Liable to Nature Claims against the department Annex 3B 95 806 90 420 Total 95 806 90 420
No legal fees were included in the claims against the Department, as the legal fees cannot be reliably estimated. Due to the sensitive nature of the claims, the probability of the outcome cannot be disclosed.
www.publicworks.fs.gov.za
146 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
16. Commitments 2015/2016 2014/2015 R'000 R'000 Current expenditure Approved and contracted - 6 Approved but not yet contracted - - - 6 Capital expenditure Approved and contracted 33 397 27 719 Approved but not yet contracted - - 33 397 27 719
Total Commitments 33 397 27 725
The Department has one commitment that is longer than one year amounting to R3.864 million. Unlike in the previous financial years, with effect from the 2015/2016 financial year, contracted commitments include those that are routine in nature.
17. Accruals and payables not recognised
17.1 Accruals 2015/2016 2014/2015 R'000 R'000 Listed by economic classification 30 Days 30+ Days Total Total Goods and services 4 064 2 855 6 919 74 226 Transfers and subsidies 22 108 40 549 62 657 78 250 Capital assets 5 839 - 5 839 1 166 Total 32 011 43 404 75 415 153 642
2015/2016 2014/2015 INFORMATION E: FINANCIAL PART R'000 R'000 Listed by programme level Programme 1: Administration 3 285 3 551 Programme 2: Public Works Infrastructure 72 037 150 056 Programme 3: Expanded Public Works Programme 93 35 Total 75 415 153 642
Accruals and Payables not recognised were previously combined under note 17.1 and have been split into sub-note 17.1 and 17.2 for the current year and beyond.
R65.561 million (2014/2015: R148.145 million) of the Accruals relates to Municipal Accounts that were outstanding at year- end. The Department experienced budget constraints due to the fact that municipal service increases are higher than the Departmental budget increase. The accounts could therefore not be settled at year-end.
www.publicworks.fs.gov.za
147 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016 17.2 Payables not recognised 2015/2016 2014/2015 R'000 R'000 Listed by economic classification 30 Days 30+ Days Total Total Goods and services 14 391 109 069 123 460 - Capital assets 2 197 - 2 197 - Total 16 588 109 069 125 657 -
2015/2016 2014/2015 R'000 R'000 Listed by programme level Programme 1: Administration 112 - Programme 2: Public Works Infrastructure 125 334 - Programme 3: Expanded Public Works Programme 211 - Total 125 657 -
Note 2015/2016 2014/2015 Included in the above totals are the following: R'000 R'000 Confirmed balances with other departments Annex 5 574 - Total 574 -
R123.239 million of the Payables not recognised relates to Municipal Accounts that were outstanding at year-end. The Department experienced budget constraints due to the fact that municipal service increases are higher than the Departmental budget increase. The accounts could therefore not be settled at year-end.
18. Employee benefits
2015/2016 2014/2015 R'000 R'000 Leave entitlement 16 109 15 939 Service bonus (Thirteenth cheque) 11 746 10 274 Performance awards 6 031 6 042 Capped leave commitments 21 868 21 775 Other 1 223 453 Total 56 977 54 483
It should be noted to the reader of the Annual Financial Statements that the current year figure for leave entitlement includes a negative amount of R555 966.50 (2014/2015: R518 667.99) that relates to negative leave balances that existed as at 31 March 2016.
Other Employee Benefits constitute Long Service Awards payable during the 2016/2017 financial year. At this stage the Department is not able to reliably measure the long term portion of the long service award.
www.publicworks.fs.gov.za
148 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
19. Lease commitments
19.1 Operating leases expenditure
Buildings and other Machinery and 2015/2016 fixed structures equipment Total R'000 R'000 R'000 Not later than 1 year 121 804 5 419 127 223 Later than 1 year and not later than 5 years 254 205 4 907 259 112 Later than five years 225 776 244 226 020 Total lease commitments 601 785 10 570 612 355
Buildings and other Machinery and 2014/2015 fixed structures equipment Total R'000 R'000 R'000 Not later than 1 year 101 155 5 220 106 375 Later than 1 year and not later than 5 years 262 721 7 076 269 797 Later than five years 147 156 157 147 313 Total lease commitments 511 032 12 453 523 485
The Department rents 90 office buildings as part of its mandate to provide office accommodation to other Departments in the Province. There are currently 17 fixed term lease contracts that ranges between 5 to 15 years and 73 month-to-month contracts. The escalation rate applicable to these fixed term lease contracts range from 7.5% to 10% per annum.
The Department currently lease 86 vehicles from Fleet Management for a period between 3 and 7 years.
No asset is sub-leased at fair value. All buildings are provided to Provincial Government Departments to occupy free of charge.
19.2 Finance leases expenditure
Machinery and INFORMATION E: FINANCIAL PART 2015/2016 equipment Total R'000 R'000 Not later than 1 year 2 204 2 204 Later than 1 year and not later than 5 years 2 696 2 696 Later than five years - - Total lease commitments 4 900 4 900
Machinery and 2014/2015 equipment Total R'000 R'000 Not later than 1 year 1 050 1 050 Later than 1 year and not later than 5 years 368 368 Later than five years - - Total lease commitments 1 418 1 418
The Department rents 33 photocopy machines over a lease term of 36 months. The Department has 32 cellular phone contracts and 76 data contracts. There is no escalation applicable to these leases. The Department does not sub-lease any of the assets. The Department does not have any renewal or purchase options. There are no restrictions imposed on the Department through any lease agreement. The Department does not have any sale and leaseback arrangements.
www.publicworks.fs.gov.za
149 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016 19.3 Operating lease revenue
Buildings and other 2015/2016 fixed structures Total R'000 R'000 Not later than 1 year 9 768 9 768 Later than 1 year and not later than 5 years 12 423 12 423 Later than five years 1 1 Total operating lease revenue receivable 22 192 22 192
Buildings and other 2014/2015 fixed structures Total R'000 R'000 Not later than 1 year 8 950 8 950 Later than 1 year and not later than 5 years 21 286 21 286 Later than five years 1 1 Total operating lease revenue receivable 30 237 30 237
The Department rents out 170 properties to various lessees. There are currently 41 fixed term contracts that escalates between 7% and 8% per annum and 129 month-to-month contracts.
20. Accrued departmental revenue Note 2015/2016 2014/2015 R'000 R'000 Sales of goods and services other than capital assets 20.1 7 606 6 867 Total 7 606 6 867
It is noted that the current year figure for Accrued Departmental Revenue include a negative amount of R316 025.25 (2014/2015: R149 323.11) that relates to negative balances that existed as at 31 March 2016.
20.1 Analysis of accrued departmental revenue Note 2015/2016 2014/2015 20 R'000 R'000
Opening balance 6 867 6 371 Less: amounts received (33 307) (30 771) Add: amounts recognised 34 631 31 267 Less: amounts written-off / reversed as irrecoverable 20.2 (585) - Closing balance 7 606 6 867
20.2 Accrued department revenue written-off Note 2015/2016 2014/2015 20.1 R'000 R'000
Nature of losses Write-off of outstanding debt 585 -
Total 585 -
www.publicworks.fs.gov.za
150 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
Outstanding debt is written-off when the delegated official is convinced that: • Recovery of the debt is uneconomical. • Recovery would cause undue hardship to the debtor or his / her dependents. • It would be to the advantage of the state to issue a waiver on the claim.
20.3 Impairment of accrued departmental revenue Note 2015/2016 2014/2015 R'000 R'000 Estimate of impairment of accrued departmental revenue 4 300 3 877 Total 4 300 3 877
21. Irregular expenditure
Reconciliation of irregular expenditure Note 2015/2016 2014/2015 R'000 R'000 Opening balance 227 78 992 Prior period error 21.4 - (1 495) As restated 227 77 497 Add: Irregular expenditure – relating to prior year - - Add: Irregular expenditure – relating to current year 21.1 1 342 595 Less: Prior year amounts condoned - - Less: Current year amounts condoned - - Less: Amounts not condoned and recoverable 21.2 (1) (56) Less: Amounts not condoned and not recoverable (115) (77 809) Closing balance 1 453 227
Analysis of awaiting condonation per age classification
Current year 1 341 227 INFORMATION E: FINANCIAL PART Prior years 112 - Total 1 453 227 21.1 Details of irregular expenditure – current year
Incident Disciplinary steps taken/criminal 2015/2016 proceedings R'000 Cost Containment The irregular expenditure was referred to the state law 120 advisor to assist with the recovery process.
Paid more than what was stipulated in Subject to investigation. 49 the events management transversal contract.
Items not listed in the events management Subject to investigation. 1 173 and catering transversal contracts procured from the supplier appointed in terms of the contracts.
Total 1 342
www.publicworks.fs.gov.za
151 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
During the audit irregular expenditure related to events management and catering was identified, as indicated above, that could not yet be quantified as the full population, including the prior financial year, was not reviewed and will be investigated by the Department of the Premier during the next financial year to determine the full extent thereof.
21.2 Details of irregular expenditure recoverable (not condoned)
Incident 2015/2016 R'000 Cost Containment - The amount was recovered from the responsible official. 1
Total 1
21.3 Details of irregular expenditure not recoverable (not condoned) Incident Not condoned by (condoning authority) 2015/2016 R'000 Cost Containment Not condoned by the Accounting Officer 115 Total 115
The above case was investigated and it was determined that the responsible official cannot be held liable in law. Value for money was however obtained and the Department did not incur a loss. The amount was written-off in line with the irregular expenditure guideline.
21.4 Prior period error Note 2015/2016 21 R'000 Nature of prior period error Relating to 2012/2013 (1 495) Operating Leases - After investigation it was found that the expenditure is valid and not irregular. (1 495)
Total prior period errors (1 495)
22. Fruitless and wasteful expenditure
22.1 Reconciliation of fruitless and wasteful expenditure Note 2015/2016 2014/2015 R'000 R'000 Opening balance - 88 Prior period error - - As restated - 88 Fruitless and wasteful expenditure – relating to prior year - - Fruitless and wasteful expenditure – relating to current year 22.3 234 6 Less: Amounts resolved - (94) Less: Amounts transferred to receivables for recovery 10.4 (41) - Closing balance 193 -
22.2 Analysis of awaiting resolution per economic classification 2015/2016 2014/2015 R'000 R'000 Current 193 - Total 193 -
www.publicworks.fs.gov.za
152 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016 22.3 Analysis of Current year's fruitless and wasteful expenditure
Incident Disciplinary steps taken/criminal 2015/2016 proceedings R'000
Accommodation paid for but not utilised. State Law Advisor to assist with the recovery process. 41
Paid management fees to a supplier while it A process to recover the expenditure already started. 131 was not stipulated in the contract.
VAT was overcharged by the suppliers. A process to recover the expenditure already started. 62
Total 234
During the audit fruitless and wasteful expenditure in respect of VAT overcharged was identified, as indicated above, that could not yet be quantified as the full population, including the prior financial year, was not reviewed and will be investigated by the Department of the Premier during the next financial year to determine the extent thereof.
The fruitless and wasteful expenditure in respect of management fee overcharged was identified, but the full extent for the prior financial year, was not reviewed and will be investigated by the Department of the Premier during the next financial year to determine the extent thereof.
A process to recover the fruitless and wasteful expenditure already commenced by the Department of the Premier.
23. Key management personnel No. of Individuals 2015/2016 2014/2015 R'000 R'000 Political office bearers 2 (2) 1 851 1 868 Officials: Level 15 to 16 2 (2) 3 486 2 516 Level 14 (incl. CFO if at a lower level) 5 (7) 4 567 4 499 Family members of key management personnel 1 (2) 151 308 INFORMATION E: FINANCIAL PART 10 055 9 191
24. Non-adjusting events after reporting date 2015/2016 Nature of event R'000 No non-adjusting events after the reporting date. -
Total -
www.publicworks.fs.gov.za
153 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
25. Movable Tangible Capital Assets
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
Opening balance Value adjustments Additions Disposals Closing Balance R'000 R'000 R'000 R'000 R'000
HERITAGE ASSETS - - - - - Heritage assets - - - - -
MACHINERY AND EQUIPMENT 36 918 - 2 918 (2 638) 37 198 Transport assets 15 - - - 15 Computer equipment 18 186 - 1 914 (1 979) 18 121 Furniture and office equipment 13 397 - 537 (413) 13 521 Other machinery and equipment 5 320 - 467 (246) 5 541
TOTAL MOVABLE TANGIBLE CAPITAL ASSETS 36 918 - 2 918 (2 638) 37 198
Movable Tangible Capital Assets under investigation Number Value R'000 Included in the above total of the movable tangible capital assets per the asset register are assets that are under investigation: Machinery and equipment 73 717
The assets could not be verified during the asset counts and after the investigation is concluded, it will be handed over to loss control.
25.1 Additions
ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
(Capital Work in Received current, Progress current not paid costs and finance (Paid current year, Cash Non-cash lease payments) received prior year) Total R'000 R'000 R'000 R'000 R'000
HERITAGE ASSETS - - - - - Heritage assets - - - - -
www.publicworks.fs.gov.za
154 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
MACHINERY AND EQUIPMENT 4 580 - (1 662) - 2 918 Transport assets - - - - - Computer equipment 1 914 - - - 1 914 Furniture and office equipment 537 - - - 537 Other machinery and equipment 2 129 - (1 662) - 467
TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS 4 580 - (1 662) - 2 918
25.2 Disposals
DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
Sold for cash Non-cash disposal Total disposals Cash Received Actual R'000 R'000 R'000 R'000
HERITAGE ASSETS - - - - Heritage assets - - - -
MACHINERY AND EQUIPMENT 1 171 1 467 2 638 12 Transport assets - - - - Computer equipment 1 037 942 1 979 7 Furniture and office equipment 64 349 413 3 Other machinery and equipment 70 176 246 2
TOTAL DISPOSAL OF MOVABLE TANGIBLE CAPITAL ASSETS 1 171 1 467 2 638 12 PART E: FINANCIAL INFORMATION E: FINANCIAL PART
25.3 Movement for 2014/2015
MOVEMENT IN TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Opening Prior period Additions Disposals Closing balance error Balance R'000 R'000 R'000 R'000 R'000
HERITAGE ASSETS 96 (96) - - - Heritage assets 96 (96) - - -
MACHINERY AND EQUIPMENT 34 918 2 097 2 788 (2 885) 36 918 Transport assets 15 - - - 15 Computer equipment 17 084 425 1 927 (1 250) 18 186 Furniture and office equipment 12 968 1 113 344 (1 028) 13 397 Other machinery and equipment 4 851 559 517 (607) 5 320
TOTAL MOVABLE TANGIBLE 35 014 2 001 2 788 (2 885) 36 918 CAPITAL ASSETS www.publicworks.fs.gov.za
155 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016 25.3.1 Prior period error Note 2015/2016 R'000 Nature of prior period error Relating to 2013/2014 2 001 Restatement of the opening balance 2 001 Total prior period errors 2 001
It is noted to the reader of the Annual Financial Statements that the opening balance for movable tangible capital assets has been adjusted with R2.001 million, in order to align the annual financial statements with the asset register.
25.4 Minor assets
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2016
Intangible assets Heritage assets Machinery and Total equipment R'000 R'000 R'000 R'000
Opening balance 3 - 16 842 16 845 Value adjustments - - - - Additions - - 955 955 Disposals - - (1 883) (1 883) TOTAL MINOR ASSETS 3 - 15 914 15 917
Intangible assets Heritage assets Machinery and Total equipment Number of R1 minor assets - - 5 5 Number of minor assets at cost 1 - 12 485 12 486 TOTAL NUMBER OF MINOR ASSETS 1 - 12 490 12 491
Minor Capital Assets under investigation Number Value R'000 Included in the above total of the minor capital assets per the asset register are assets that are under investigation: Machinery and equipment 505 652
The assets could not be verified during the asset counts and after the investigation is concluded, it will be handed over to loss control.
www.publicworks.fs.gov.za
156 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016 MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2015
Intangible assets Heritage assets Machinery and Total equipment R'000 R'000 R'000 R'000
Opening balance 3 27 15 434 15 464 Prior period error - (27) 1 784 1 757 Additions - - 401 401 Disposals - - (777) (777) TOTAL MINOR ASSETS 3 - 16 842 16 845
Intangible assets Heritage assets Machinery and Total equipment Number of R1 minor assets - - 292 292 Number of minor assets at cost 1 - 13 092 13 093 TOTAL NUMBER OF MINOR ASSETS 1 - 13 384 13 385
25.4.1 Prior period error Note 2014/2015 25.4 R'000 Nature of prior period error Relating to 2013/2014 Restatement of the opening balance 1 757 Total prior period errors 1 757
It is noted to the reader of the Annual Financial Statements that the opening balance for minor assets has been adjusted with R1.757 million, in order to align the annual financial statements with the asset register. PART E: FINANCIAL INFORMATION E: FINANCIAL PART
25.5 Movable assets written-off
MOVABLE ASSETS WRITTEN OFF FOR THE YEAR ENDED AS AT 31 MARCH 2016
Intangible assets Heritage assets Machinery and Total equipment R'000 R'000 R'000 R'000
Assets written-off - - 1 202 1 202 TOTAL MOVABLE ASSETS WRITTEN-OFF - - 1 202 1 202
MOVABLE ASSETS WRITTEN-OFF FOR THE YEAR ENDED AS AT 31 MARCH 2015 Intangible assets Heritage assets Machinery and Total equipment R'000 R'000 R'000 R'000
Assets written-off - 1 217 218 TOTAL MOVABLE ASSETS WRITTEN-OFF - 1 217 218
www.publicworks.fs.gov.za
157 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
26. INTANGIBLE CAPITAL ASSETS
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
Opening Value Additions Disposals Closing adjustments balance Balance R'000 R'000 R'000 R'000 R'000
SOFTWARE 438 - 575 - 1 013
TOTAL INTANGIBLE CAPITAL ASSETS 438 - 575 - 1 013
26.1 Additions
ADDITIONS TO INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016 Received current year, (Development not paid (Paid current work-in-progress year, received Cash Non-Cash current costs) prior year) Total
R'000 R'000 R'000 R'000 R'000
SOFTWARE 575 - - - 575
TOTAL ADDITIONS TO INTANGIBLE CAPITAL ASSETS 575 - - - 575
26.2 Disposals
DISPOSALS OF INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016 Sold for cash Non-cash disposal Total disposals Cash Received Actual R'000 R'000 R'000 R '000
SOFTWARE - - - -
TOTAL DISPOSALS OF INTANGIBLE - - - - CAPITAL ASSETS
www.publicworks.fs.gov.za
158 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016 26.3 Movement for 201420/15
MOVEMENT IN INTANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Opening balance Prior period error Additions Disposals Closing Balance R'000 R'000 R'000 R'000 R'000
SOFTWARE 260 - 178 - 438
TOTAL INTANGIBLE CAPITAL ASSETS 260 - 178 - 438
27. Immovable Tangible Capital Assets
MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016
Opening balance Value adjustments Additions Disposals Closing Balance R'000 R'000 R'000 R'000 R'000
BUILDINGS AND OTHER FIXED STRUCTURES 2 927 206 2 335 109 885 (1 743) 3 037 683
Dwellings 38 603 - 80 (1 743) 36 940 Non-residential buildings 2 888 603 2 335 109 805 - 3 000 743 Other fixed structures - - - - -
LAND AND SUBSOIL ASSETS 68 568 15 705 4 281 - 88 554 Land 68 568 15 705 4 281 - 88 554
PART E: FINANCIAL INFORMATION E: FINANCIAL PART TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 2 995 774 18 040 114 166 (1 743) 3 126 237
Value adjustments comprise the adjustment of carrying values of properties to reflect municipal values where land parcels could be linked to municipal valuation rolls, in line with the Accounting Manual for Departments, Chapter 11, which permits the application of fair values (in this case municipal values) as the revised deemed cost of such assets given the absence of historical cost information. Certain assets remain at R1 given that they could not be linked to the Municipal Valuation Roll values, and further investigation needs to be done in order to link these properties to Municipal Valuation Roll values. In the current year Municipal Valuation Roll values were applied to 7 properties.
www.publicworks.fs.gov.za
159 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
27.1 Additions
ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016 (Capital Work Received current, in Progress current not paid (Paid costs and finance current year, Cash Non-cash lease payments) received prior year) Total R'000 R'000 R'000 R'000 R'000
BUILDING AND OTHER FIXED STRUCTURES 190 071 109 709 (189 895) - 109 885 Dwellings - 80 - - 80 Non-residential buildings 57 907 109 629 (57 731) - 109 805 Other fixed structures 132 164 - (132 164) - -
LAND AND SUBSOIL ASSETS - 4 281 - - 4 281 Land - 4 281 - - 4 281 Mineral and similar non- regenerative resources - - - - -
TOTAL ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS 190 071 113 990 (189 895) - 114 166
Additions consisted of the vesting of properties in terms of Section 239 of the Constitution of South Africa amounting to R52.139 million, additions furthermore comprised of Sec 42's amounting to R61.851 million received in terms of the PFMA from user departments. The department further capitalised projects amounting to R176K in the current year.
27.2 Disposals
DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2016 Sold for cash Non-cash disposal Total disposals Cash Received Actual R'000 R'000 R'000 R'000
BUILDINGS AND OTHER FIXED STRUCTURES 620 1 123 1 743 1 147 Dwellings 620 1 123 1 743 1 147 Non-residential buildings - - - - Other fixed structures - - - -
LAND AND SUBSOIL ASSETS - - - - Land - - - - Mineral and similar non- regenerative resources - - - -
TOTAL DISPOSALS OF IMMOVABLE TANGIBLE CAPITAL ASSETS 620 1 123 1 743 1 147
www.publicworks.fs.gov.za
160 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016
During the 2015/2016 year the Free State Department of Public Works and Infrastructure sold 3 residential properties to individuals for cash amounting to R1.1 million. Furthermore 20 residential properties and 1 vacant land parcel (at a carrying amount of R1) were donated to private individuals. These properties are disposed at the carrying amount (Municipal Valuation Roll / Cost) of the individual properties at the date of the disposal.
27.3 Movement for 2014/2015
MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED 31 MARCH 2015
Opening balance Prior period error Additions Disposals Closing Balance R'000 R'000 R'000 R'000 R'000
BUILDINGS AND OTHER FIXED STRUCTURES 39 518 482 (334) 260 928 (36 851 870) 2 927 206 Dwellings 32 505 540 5 558 - 38 603 Non-residential buildings 2 634 107 (874) 255 370 - 2 888 603 Other fixed structures 36 851 870 - - (36 851 870) -
LAND AND SUBSOIL ASSETS 66 476 (8 256) 10 348 - 68 568 Land 66 476 (8 256) 10 348 - 68 568
TOTAL IMMOVABLE TANGIBLE CAPITAL ASSETS 39 584 958 (8 590) 271 276 (36 851 870) 2 995 774
27.3.1 Prior period error Note 2014/2015 R'000 Nature of prior period error (8 590) De-recognition of Higher Education properties, previously disclosed in the notes to the annual (13 741) PART E: FINANCIAL INFORMATION E: FINANCIAL PART financial statements. Additional properties identified given research & investigations during the process of aligning 5 151 the immovable asset register of Free State Department of Public Works and Infrastructure with the requirements of GIAMA and the Sector Specific Guide for Immovable Assets. Total prior period errors (8 590)
The majority of these errors arose due the continuous alignment of the immovable asset register with the requirements of the Government Immovable Asset Management Act (corrected custodian), the Sector Specific Guide for Immovable Assets and relevant legislation.
27.4 Immovable assets valued at R1
IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2016 Buildings and other Land and sub- fixed structures Heritage assets soil assets Total R'000 R'000 R'000 R'000
R1 Immovable assets 1 030 - 692 1 722 TOTAL 1 030 - 692 1 722
www.publicworks.fs.gov.za
161 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016 IMMOVABLE ASSETS VALUED AT R1 IN THE ASSET REGISTER AS AT 31 MARCH 2015
Buildings and other Heritage Land and fixed structures assets subsoil assets Total R'000 R'000 R'000 R'000
R1 Immovable assets 1 011 - 716 1 727 TOTAL 1 011 - 716 1 727
27.5 Immovable assets additional information 2015/2016 2014/2015 Note a) Unsurveyed land Estimated completion date Annexure 9 Area Area None - - b) Properties deemed vested Annexure 9 Number Number Land parcels 311 385 Facilities Schools 84 92 Clinics 1 3 Hospitals 1 1 Office buildings 7 6 Dwellings 18 23 Storage facilities 1 1 Other 14 14
c) Facilities on unsurveyed land Duration of use Annexure 9 Number Number Schools - - Clinics - - Hospitals - - Office buildings - - Dwellings - - Storage facilities - - Other - - d) Facilities on right to use land Duration of use Annexure 9 Number Number Schools 768 1 157 Clinics 187 341 Hospitals 1 9 Office buildings 13 33 Dwellings - 2 Storage facilities - 7 Other 74 67
www.publicworks.fs.gov.za
162 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
NOTES TO THE ANNUAL FINANCIAL STATEMENT for the year ended 31 March 2016 e) Agreement of custodianship Annexure 9 Number Number Land parcels - - Facilities - - Schools 6 1 Clinics - 7 Hospitals - - Office buildings 1 - Dwellings - - Storage facilities - - Other 9 6
28. Prior period errors
28.1 Correction of prior period errors Note 2014/2015 R'000 Assets: Movable Tangible Capital Assets 25.3.1 2 001 Minor Assets 25.4.1 1 757 Immovable Tangible Capital Assets 27.3.1 (8 590) Net effect (4 832)
It is noted to the reader of the Annual Financial Statements that the following items have been restated: • Movable Tangible Capital Assets: The adjustment was made in order to align the annual financial statements with the asset register. • Minor Assets: The adjustment was made in order to align the annual financial statements with the asset register. • Immovable Tangible Capital Assets: The majority of these errors arose due the continuous alignment of the immovable asset register with the requirements of the Government Immovable Asset Management Act (corrected custodian), the Sector Specific Guide for Immovable Assets and relevant legislation.
Note 2014/2015 R'000 INFORMATION E: FINANCIAL PART Disclosure Notes: Irregular Expenditure 21.4 (1 495) Net effect (1 495)
It is noted to the reader of the Annual Financial Statements that irregular expenditure has been restated. After an investigation was conducted, it was found that the expenditure is valid and not irregular.
www.publicworks.fs.gov.za
163 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
R'000 Amount spent by department 2014/15 R'000 Division of Revenue Act R'000 funds spent % of available by department R'000 Under / Under SPENT (Overspending) R'000 Amount spent by department R'000 Amount department received by Total Total R'000 Available Other R'000 for the year ended 31 March 2016 Adjustments - - 6 034 6 034 6 034 - 100.0% 5 955 5 955 - - 6 034 6 034 6 034 - 100.0% 5 955 5 955 NOTES TO THE ANNUAL FINANCIAL STATEMENT STATEMENT FINANCIAL ANNUAL THE NOTES TO DORA R'000 Adjustments GRANT ALLOCATION GRANT Roll Overs R'000 6 034 - R'000 Grants Provincial Division of Revenue Act/ Revenue NAME OF DEPARTMENT 29. STATEMENT OF CONDITIONAL GRANTS RECEIVED OF CONDITIONAL 29. STATEMENT EPWP Incentive Grant EPWP 6 034 - For Provinces
www.publicworks.fs.gov.za
164 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 ------% Re-allocations by National Treasury or National Treasury National Department ------Funds R'000 Withheld Withheld 331 886 248 471 1 490 8 034 5 608 1 180 7 373 3 619 7 658 3 365 8 901 3 872 1 796 7 125 10 832 32 861 65 884 342 401 170 867 R'000 Actual Transfer 472 248 887 331 8 902 3 872 1 796 7 125 3 365 7 659 7 374 3 620 8 034 5 608 1 181 1 491 65 884 32 861 10 832 170 867 342 409 Total Total Available ------6 33 27 63 35 (1) 460 (22) (56) (92) (27) (35) (391) R'000 Adjustments ------R'000 Roll Overs for the year ended 31 March 2016 331 909 275 445 1 492 8 034 5 664 1 273 7 374 3 587 3 302 7 659 8 867 3 412 1 790 7 125 PART E: FINANCIAL INFORMATION E: FINANCIAL PART 11 223 11 32 861 65 919 342 409 170 867 R'000 NOTES TO THE ANNUAL FINANCIAL STATEMENT STATEMENT FINANCIAL ANNUAL THE NOTES TO Division of Revenue Act/ Revenue NAME OF MUNICIPALITY NAME OF MUNICIPALITY TSWELOPELE FS183 TOTAL PHUMELELA FS195 PHUMELELA FS191 SETSOTO FS183 TOKOLOGO NALA FS185 NALA NALEDI FS16 FS203 NGWATHE FS193 NKETOANA METSIMAHOLO FS204 MOHOKARE FS163 FS201 MOQHAKA MATJHABENG FS184 MATJHABENG DIHLABENG FS192 FS162 KOPANONG LETSEMENG FS161 MAFUBE FS205 MALUTI-A-PHOFUNG FS194 MAN MANGAUNG FS196 MANTSOPA FS181 MASILONYANA 30. STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES TO AND OTHER TRANSFERS PAID GRANTS OF CONDITIONAL STATEMENT 30.
www.publicworks.fs.gov.za
165 ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2016 ANNEXURE 1A STATEMENT OF CONDITIONAL GRANTS AND OTHER TRANSFERS PAID TO MUNICIPALITIES
GRANT ALLOCATION TRANSFER SPENT 2014/15 Re-allocations by National Treasury or Amount Amount % of available Division of Total Actual Funds National received by spent by funds spent Division of NAME OF MUNICIPALITY Revenue Act Roll Overs Available Transfer Withheld Revenue Act
Adjustments Department municipality municipality by municipality StateFree Department Public of Works and Infrastructure 2015/2016 Annual Report, Vote 9 R'000 R'000 R'000 R'000 R'000 % R'000 R'000 % R'000 DIHLABENG FS192 8 867 - 35 8 902 8 901 - - 8 901 - 0.0% 8 309 KOPANONG FS162 3 412 - 460 3 872 3 872 - - 3 872 - 0.0% 2 745 LETSEMENG FS161 1 790 - 6 1 796 1 796 - - 1 796 - 0.0% 1 759 MAFUBE FS205 7 125 - - 7 125 7 125 - - 7 125 - 0.0% 8 150 MALUTI-A-PHOFUNG FS194 65 919 - (35) 65 884 65 884 - - 65 884 - 0.0% 60 982
166 MAN MANGAUNG 170 867 - - 170 867 170 867 - - 170 867 - 0.0% 102 996 MANTSOPA FS196 445 - 27 472 471 - - 471 - 0.0% 417 MASILONYANA FS181 3 302 - 63 3 365 3 365 - - 3 365 - 0.0% 3 122 MATJHABENG FS184 32 861 - - 32 861 32 861 - - 32 861 - 0.0% 28 240 METSIMAHOLO FS204 7 659 - - 7 659 7 658 - - 7 658 - 0.0% 7 026 MOHOKARE FS163 275 - (27) 248 248 - - 248 - 0.0% 116 MOQHAKA FS201 7 374 - - 7 374 7 373 - - 7 373 - 0.0% 6 663 NALA FS185 3 587 - 33 3 620 3 619 - - 3 619 - 0.0% 1 996 NALEDI FS16 909 - (22) 887 886 - - 886 - 0.0% 579 NGWATHE FS203 8 034 - - 8 034 8 034 - - 8 034 - 0.0% 7 231 NKETOANA FS193 5 664 - (56) 5 608 5 608 - - 5 608 - 0.0% 5 721 PHUMELELA FS195 1 273 - (92) 1 181 1 180 - - 1 180 - 0.0% 1 083 SETSOTO FS191 11 223 - (391) 10 832 10 832 - - 10 832 - 0.0% 15 569 TOKOLOGO FS183 331 - - 331 331 - - 331 - 0.0% 260 TSWELOPELE FS183 1 492 - (1) 1 491 1 490 - - 1 490 - 0.0% 1 401 TOTAL 342 409 - - 342 409 342 401 - - 342 401 - 0.0% 264 365 www.publicworks.fs.gov.za Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 5 706 435 Act R'000 2014/15 Appropriation 1 146 - - 33.3% % % of Available % of Available funds Transferred - - 1 1 TRANSFER R'000 Actual Transfer - - 3 3 R'000 Total Available Total - - (1) (1) R'000 Adjustments - - - - R'000 TRANSFER ALLOCATION TRANSFER Roll Overs for the year ended 31 March 2016 - 4 4 - PART E: FINANCIAL INFORMATION E: FINANCIAL PART R'000 Adjusted Appropriation ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FINANCIAL ANNUAL THE ANNEXURES TO
DEPARTMENT/ AGENCY/ ACCOUNT AGENCY/ DEPARTMENT/ PUBLIC SECTOR SETA SETA PUBLIC SECTOR CONSTRUCTION SETA CONSTRUCTION SETA COM:LICENCES TOTAL ANNEXURE 1B ACCOUNTS AND AGENCIES DEPARTMENTAL OF TRANSFERS TO STATEMENT
www.publicworks.fs.gov.za
167 ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2016 ANNEXURE 1G STATEMENT OF TRANSFERS TO HOUSEHOLDS TRANSFER ALLOCATION EXPENDITURE 2014/15
Adjusted % of Available Appropriation
HOUSEHOLDS Appropriation Act Roll Overs Adjustments Total Available Actual Transfer funds Transferred Act StateFree Department Public of Works and Infrastructure 2015/2016 Annual Report, Vote 9 R'000 R'000 R'000 R'000 R'000 % R'000
Transfers
Household - Claims 81 - 2 83 81 97.6% 22 Employee Social Benefit 3 401 - (210) 3 191 3 186 99.8% 3 260
168 Donations 129 - (63) 66 66 100.0% 77
TOTAL 3 611 - (271) 3 340 3 333 3 359 www.publicworks.fs.gov.za ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2016 ANNEXURE 1H STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS RECEIVED
2015/16 2014/15 NAME OF ORGANISATION NATURE OF GIFT, DONATION OR SPONSORSHIP R'000 R'000 Free StateFree Department Public of Works and Infrastructure 2015/2016 Annual Report, Vote 9 Received in kind
Fleet Management Donation of Movable Assets from Fleet Management (To be donated to Kopanong Local Municipality - 1 466 (EPWP). Ernst & Young Tracksuits, Golf Shirts, Soccer and Netball kits including balls (National Employee's Health and - 63 Wellness Tournament held from 7 - 12 October 2014 in the Eastern Cape). 169 Sue Celken Trust Gala Dinner for the National Government Immovable Asset Management Implementation Technical 10 - Committee meeting held on 19 November 2015. TOTAL 10 1 529 www.publicworks.fs.gov.za
PART E: FINANCIAL INFORMATION ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2016 ANNEXURE 1J STATEMENT OF GIFTS, DONATIONS AND SPONSORSHIPS MADE
NATURE OF GIFT, DONATION OR SPONSORSHIP 2015/16 2014/15 (Group major categories but list material items including name of organisation R'000 R'000
Made in kind Free StateFree Department Public of Works and Infrastructure 2015/2016 Annual Report, Vote 9 Donation of Movable Assets from the Department to Kopanong Local Municipality (EPWP). - 1 466 Donation of educational material for the autistic children in Pholoho Special School. - 20 Donation of redundant Movable Assets from the Department to Municipalities where EPWP Community Works Programmes are Implemented. - 75 Donation of blankets to the community. 170 - Donation of sanitary towels for school children. 10 - Donation of Provincial Government Properties. 1 123 -
170 Donation of food parcels to destitute families. 199 - Donation of Movable Assets to Mafube Municipality, Mangaung Municipality and Dawiesville Primary School. 124 - TOTAL 1 626 1 561 www.publicworks.fs.gov.za ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2016 ANNEXURE 3B STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2016
Liabilities Liabilities paid/ recoverable Opening Balance Liabilities incurred (Provide details Closing Balance 1 April 2015 during the year cancelled/reduced during the year hereunder) 31 March 2016 Nature of Liability R'000 R'000 R'000 R'000 R'000 Free StateFree Department Public of Works and Infrastructure 2015/2016 Annual Report, Vote 9 Claims against the department Seatile Building Architectural and Civil Construction BK 2 851 - - - 2 851 Shawshank Construction 5 554 - - - 5 554 Afeng Consulting Engineers CC 867 - - - 867 DL Duma 343 - - - 343 LF Manko 297 - - - 297 171 Randum Chemicals 45 - 45 - - Fortress Income 5 (Pty) Ltd 420 - - - 420 Worldfocus 469 CC / Refela Trading JV 1 022 - - - 1 022 Mangaung Urban Renewal Company (Pty) Ltd 32 791 - - - 32 791 Aurecon South Africa (Pty) Ltd and another 1 916 - - - 1 916 Nedbank Limited 4 501 - - - 4 501 Sango Menye 39 - - - 39 Phela Umsebenzi Trading 48 CC 5 473 - - - 5 473 Lezmin 2815 CC t/a Ikaheng Developers & Plant Hire 21 157 - - - 21 157 Notice in terms of section 7(4) and (5) of the Public Protector, Act 1994 (Claim of land) 13 145 - - - 13 145 Mofomo Construction CC - 4 430 - - 4 430 Motshwane M & N Construction - 983 - - 983 Kroon Pannelbeaters - 17 - - 17 www.publicworks.fs.gov.za TOTAL 90 421 5 430 45 - 95 806
PART E: FINANCIAL INFORMATION Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 ------R'000 Amount
------to six (6) working days after year end Receipt date up Cash in transit at year end 2015/16
- - - - - 1 14 31 45 64 65 110 110 R'000 31/03/2015
Total Total - - 1 4 99 19 36 21 57 150 273 330 R'000 31/03/2016
------64 64 64 R'000 31/03/2015
------36 36 36 R'000 31/03/2016
Unconfirmed balance outstanding
------1 1 for the year ended 31 March 2016 14 31 45 46 R'000 31/03/2015
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FINANCIAL ANNUAL THE ANNEXURES TO - - - 1 4 99 19 21 21 150 273 294 R'000 31/03/2016 Confirmed balance outstanding
Government Entity ANNEXURE 4 CLAIMS RECOVERABLE Department Police, Roads and Transport Transport Police, Roads and Social Development COGTA COGTA Education National Public Works National Public Works
Other Government Entities State Security Agency State Security Fleet Management Standard Bank GEPF
TOTAL TOTAL
www.publicworks.fs.gov.za
172 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - - R'000 Amount
- - to six (6) working days after year end Receipt date up Cash in transit at year end 2015/16
- - R'000 31/03/2015
Total Total 574 574 R'000 31/03/2016
- - R'000 31/03/2015
- - R'000 31/03/2016
Unconfirmed balance outstanding
- - for the year ended 31 March 2016 PART E: FINANCIAL INFORMATION E: FINANCIAL PART R'000 31/03/2015
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FINANCIAL ANNUAL THE ANNEXURES TO 574 574 R'000 31/03/2016 Confirmed balance outstanding
Government Entity Premier ANNEXURE 5 INTER-GOVERNMENT PAYABLES DEPARTMENTS DEPARTMENTS Current
TOTAL TOTAL
www.publicworks.fs.gov.za
173 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9 - - - 5 696 1 293 5 718 (6 320) R'000 2014/15
- - 75 (149) 20 677 25 579 16 542 (29 640) Quantity
- (3) 696 162 301 (589) 6 685 (6 650) R'000 2015/16
- (165) 8 259 1 525 11 401 11 16 542 (7 622) (7 138) Quantity Note
for the year ended 31 March 2016 ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS FINANCIAL ANNUAL THE ANNEXURES TO Inventory ANNEXURE 6 INVENTORIES Opening balance Add / (Less): Adjustments to prior year balance Add / (Less): Add: Additions / Purchases - Cash Add: Add: Additions - Non-cash Add: (Less): Disposals (Less): Issues Add / (Less): Adjustments Add / (Less):
Closing balance The adjustment relates to the store in QwaQwa.
www.publicworks.fs.gov.za
174 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2016
ANNEXURE 7 MOVEMENT IN CAPITAL WORK IN PROGRESS
MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2016
Opening Current Year Completed Closing balance Capital WIP Assets balance R'000 R'000 R'000 R'000
BUILDINGS AND OTHER FIXED STRUCTURES 743 085 190 071 (176) 932 980 Dwellings - - - - Non-residential buildings 611 845 57 907 (176) 669 576 Other fixed structures 131 240 132 164 - 263 404
TOTAL 743 085 190 071 (176) 932 980
MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2015
Opening Prior period Current Year Completed Closing balance error Capital WIP Assets balance R'000 R'000 R'000 R'000 R'000
BUILDINGS AND OTHER FIXED STRUCTURES 574 835 - 168 250 - 743 085 Dwellings - - - - - Non-residential buildings 574 835 - 37 010 - 611 845 Other fixed structures - - 131 240 - 131 240 PART E: FINANCIAL INFORMATION E: FINANCIAL PART TOTAL 574 835 - 168 250 - 743 085
www.publicworks.fs.gov.za
175 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2016
ANNEXURE 9 IMMOVABLE ASSETS ADDITIONAL DISCLOSURE
1. Deemed vested Properties deemed to vest in the province in terms of the Constitution, but for which the vesting process has not been completed are not included in the asset register of the department, but a separate register, as title has not been endorsed as yet. However as a result of the provincial function, the properties are managed by the provincial government and include the following:
2015/2016 2014/2015 Properties deemed vested Number Number Land parcels 311 385 Facilities Schools 84 92 Clinics and care centres 1 3 Hospitals 1 1 Office buildings 7 6 Dwellings 18 23 Storage facilities 1 1 Other 14 14
2. Facilities on land not surveyed The Free State Department of Public Works and Infrastructure is not aware of any facilities on unserveyed land.
3. Facilities on land where a right to use exist The following service delivery facilities were constructed on the land parcels of other custodians.
2015/2016 2014/2015 Facilities on right to use land Number Number Schools 768 1 157 Clinics and care centres 187 341 Hospitals (Health Facilities) 1 9 Office buildings 13 33 Dwellings - 2 Storage facilities - 7 Other 74 67 4. Agreement of custodianship reached Where agreement of custodianship has been reached the properties were transferred in accordance with the requirements of Section 42 of the Public Finance Management Act.
2015/2016 2014/2015 Agreement of custodianship Number Number Land parcels - - Facilities - - Schools 6 1 Clinics and care centres - 7 Hospitals - - Office buildings 1 - Dwellings - - Storage facilities - - Other 9 6 www.publicworks.fs.gov.za
176 Free State Department of Public Works and Infrastructure 2015/2016 Annual Report, Vote 9
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS for the year ended 31 March 2016
5. Contingent assets The Free State Department of Public Works and Infrastructure is not aware of any contingent assets.
6. Properties registered in the name of Free State Provincial Government belonging to other custodians These land parcels are not disclosed in the Free State Department of Public Works and Infrastructure's immovable asset register as Human Settlement properties these properties are disclosed as inventory in terms of the Sector Specific Guide and are in the process of being transferred to the relevant custodian in terms of applicable legislation.
2015/2016 Properties of other custodians Number Human Settlements 2 611 Higher Education 18
2014/2015 Properties of other custodians Number Human Settlements 2 632 Higher Education 15 PART E: FINANCIAL INFORMATION E: FINANCIAL PART
www.publicworks.fs.gov.za
177 NOTESNotes NOTESNotes NOTESNotes NOTESNotes NOTESNotes FSDPW FSDPW FSDPW
PR224/2016 ANNUAL REPORT ISBN: 978-0-621-44731-6 2015|2016 REPORT 2016REPORT 051 403 3422 2015 ANNUAL www.publicworks.fs.gov.za
www.publicworks.fs.za