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BOARD of SUPERVISORS MEETING TURNER ASHBY HIGH SCHOOL April 8, 2015

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BOARD of SUPERVISORS MEETING TURNER ASHBY HIGH SCHOOL April 8, 2015 BOARD OF SUPERVISORS MEETING TURNER ASHBY HIGH SCHOOL April 8, 2015 1:30 P.M. Local Government Orientation for Students 2:00 P.M. CALL TO ORDER – CHAIRMAN MICHAEL A. BREEDEN WELCOME – TURNER ASHBY HIGH SCHOOL PLEDGE OF ALLEGIANCE – SENIOR CLASS PRESIDENT INVOCATION – CHAIRMAN MICHAEL A. BREEDEN 1. Approval of Minutes – Regular Meeting of March 25, 2015 2. Consideration – Resolution Honoring the Turner Ashby High School Girls’ Varsity Basketball Team for winning the Group 3A State Championship – Chairman Michael A. Breeden 3. Report – Virginia Department of Transportation – Residency Administrator Donald F. Komara 4. Staff Reports: a. County Administrator – Joseph S. Paxton b. County Attorney – Thomas H. Miller, Jr. c. Deputy County Administrator – Stephen G. King d. Assistant County Administrator – George K. Anas, II e. Director of Finance – James L. Allmendinger f. Director of Human Resources – Jennifer J. Mongold g. Director of Public Works – Barry E. Hertzler h. Director of Community Development – Casey B. Armstrong i. Director of Technology – Terri M. Perry j. Fire & Rescue Chief – Jeremy C. Holloway k. Director of Parks & Recreation – Katharine S. McQuain l. Director of Court Services – Ann Marie Freeman 5. Committee Reports: Airport, Automobile, Buildings and Grounds, Central Shenandoah Planning District Commission, Chamber of Commerce, Community Criminal Justice Board, Finance, Harrisonburg-Rockingham Metropolitan Planning Organization, Harrisonburg-Rockingham Regional Sewer Authority, Massanutten Regional Library, Public Works, Shenandoah Valley Partnership, Social Services, Technology, VACo Liaison, Chairman, Other *** Recess for Dinner *** 6:45 P.M. 6. Public Hearing – Special-Use Permits SUP15-034 Dennis Stoneburner, 8223 Simmers Valley Road, Harrisonburg 22802 for a small contractor's business (agricultural contractor - includes storage of equipment on property, use of shop, and operating business from property) on property located on the west side of Simmers Valley Road (Route 619) approximately 1 mile west of Lacey Spring Road (Route 806), Election District #2, zoned A-1. Tax Map #65-(2)-3A2. SUP15-035 Dennis Stoneburner, 8223 Simmers Valley Road, Harrisonburg 22802 for a small contractor's business (construction contractor) on property located on the west side of Simmers Valley Road (Route 619) approximately 1 mile south of Lacey Spring Road (Route 806), Election District #2, zoned A-1. Tax Map #65-(2)-3A2. 7:00 P.M. 7. Public Hearing - FY 2015-2016 Proposed Budget and Tax Rates 8. Unfinished Business *** ADJOURN *** March 25, 2015 (1) March 25, 2015 The Regular Meeting of the Rockingham County Board of Supervisors was held on Wednesday, March 25, 2015, at 6:00 p.m. at the Rockingham County Administration Center, Harrisonburg, Virginia. The following members were present: PABLO CUEVAS, Election District #1 FREDERICK E. EBERLY, Election District #2 RICKY L. CHANDLER, Election District #3 WILLIAM B. KYGER, JR., Election District #4 MICHAEL A. BREEDEN, Election District #5 Also present: JOSEPH S. PAXTON, County Administrator THOMAS H. MILLER, JR., County Attorney STEPHEN G. KING, Deputy County Administrator GEORGE K. ANAS, II, Assistant County Administrator JAMES L. ALLMENDINGER, Director of Finance CASEY B. ARMSTRONG, Director of Community Development BARRY E. HERTZLER, Director of Public Works RHONDA H. COOPER, Director of Planning JAMES B. MAY, Planner TAMELA S. GRAY, Deputy Clerk oooooOooooo CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE. Chairman Breeden called the meeting to order at 6:02 p.m. Supervisor Cuevas gave the Invocation and Finance Director Allmendinger led the Pledge of Allegiance. oooooOooooo March 25, 2015 (2) APPROVAL OF MINUTES. On motion by Supervisor Chandler , seconded by Supervisor Eberly , and carried by a vote of 5 to 0 , voting recorded as follows: BREEDEN - AYE; CHANDLER - A YE ; CUEVAS - AYE; EBERLY – A YE ; KYGER - AYE ; the Board approved the minutes of the regular meeting of March 11, 2015. oooooOooooo INTRODUCTION OF STUDENTS. Students from East Rockingham High School introduced themselves to the Board. oooooOooooo RECOGNITION - TOMMI WHETZEL, ROCKINGHAM COUNTY FINANCE DEPARTMENT. On behalf of the Board and the citizens of Rockingham County, Administrator Paxton thanked retiree Thomasina “Tommi” Whetzel for her 36 years of service (19 with the Rockingham County Schools and the last 17 with the County and Schools) in the payroll department. Administrator Paxton noted many school employees are indebted to Mrs. Whetzel for performing an exceptional job over the last 36 years to make sure they received a pay check once a month. He never received a complaint that Mrs. Whetzel had made an error, because she put in extra hours to complete the payroll correctly. Chairman Breeden, Administrator Paxton and Mr. Allmendinger presented a clock to Mrs. Whetzel in recognition of her retirement with 36 years of service. Mrs. Whetzel expressed her appreciation to County staff and the Board. She indicated it has been a privilege to work for Rockingham County. oooooOooooo TRANSPORTATION DEPARTMENT. Messrs. Komara and Mason were not at the Board meeting as they were attending the National Work Zone Awareness Week Vigil at the VDOT Workers’ Memorial. Administrator Paxton reminded Board members of the following upcoming meetings: March 25, 2015 (3) The Harrisonburg-Rockingham Metropolitan Planning Organization (HRMPO) citizen’s information meeting regarding the Interstate 81 Exits 245 and 247 Interchange Alternatives Analysis Study on March 26, 2015 from 5:30 – 7:30 p.m. in the Rockingham County Administration Center, Fire & Rescue Room. Public hearing regarding the Friedens Church Road (Route 682) bridge and railroad track project on April 7, 2015 from 4 – 6 p.m. at Turner Ashby High School. He also announced a public hearing regarding Smithland Road (Route 720) bridge over Interstate 81 will be held on May 7, 2015 from 4 – 6 p.m. at the VDOT headquarters. Mr. King reported that work is beginning on the turn lane onto Stone Spring Road (Route 276) from Spotswood Trail (Route 33). The low area off Boyers Road (Route 704) will be filled in when the ground dries. In response to a comment from Supervisor Chandler, Mr. King said the concrete floors to hold the traffic signals have been installed on Spotswood Trail (Route 33), and the cross arms will be added after the concrete has set. oooooOooooo COUNTY ADMINISTRATOR’S STAFF REPORT. Administrator Paxton did not have a written report but reviewed several items that required the Board’s consideration. Administrator Paxton announced the first Board meeting in July (July 8, 2015) is the day after the National Association of Counties (NACo) Conference. Some Board members may attend the conference and will be traveling home on July 8. Staff recommends cancelling the July 8, 2015 meeting. On motion by Supervisor Eberly , seconded by Supervisor Chandler, and carried by a vote of 5 to 0 , voting recorded as follows: BREEDEN - AYE; CHANDLER - AYE ; CUEVAS - AYE; EBERLY – AYE ; KYGER - AYE ; the Board cancelled the July 8, 2015 Board meeting. The July 22, 2015 Board meeting will be held as scheduled. ----- Administrator Paxton announced staff had a discussion with representatives from the Plains Area Daycare Center regarding their outstanding balance with the County. The County has received sufficient payments to offset the capital portion of the loan, but $32,762.74 remains outstanding. The daycare center offered to assume all the future capital maintenance in exchange for the County forgiving the balance on the loan. The March 25, 2015 (4) daycare center has over $70,000 worth of improvements to make on the building. They will not be able to make the improvements and continue to pay the County. Administrator Paxton noted Plains Area Daycare Center is the only significant daycare center in northern Rockingham County. On behalf of the Finance Committee, o n motion by Supervisor Cuevas , seconded by Supervisor Kyger, and carried by a vote of 5 to 0 , voting recorded as follows: BREEDEN - AYE; CHANDLER - AYE ; CUEVAS - AYE; EBERLY – AYE ; KYGER - AYE ; the Board waived the outstanding balance due from the Plains Area Daycare Center since the daycare center will assume future capital maintenance of the facility. ----- Administrator Paxton said staff has been working with the Community Services Board (CSB) and Sheriff’s Department to locate a grant opportunity to provide additional mental health services at the jail. The CSB is working with the Sheriff, and County and City staff on a proposal to provide a mobile crisis team in the field. The grant proposes to fund a team composed of a mental health professional and a law enforcement professional to work in the field during high impact times (Thursday through Sunday nights) and some during the week, assisting officers and diagnosing mental health issues in the field. Another intent of the program is to allow law enforcement officers to transfer custody for acute cases to the team, who will shepherd the individual through the process, whether it is to the jail, the hospital or elsewhere. If awarded, the grant will provide $250,000 over a three-year period. The County’s match would be $25,000 or less than $10,000 a year. Administrator Paxton noted that he learned about mobile crisis teams during a National Association of Counties (NACo) session he attended with Supervisors Kyger and Cuevas three years ago. Staff has been working toward the development of such a team and would like permission to submit a grant application. On motion by Supervisor Kyger, seconded by Supervisor Chandler, and carried by a vote of 5 to 0, voting recorded as follows: BREEDEN - AYE; CHANDLER - AYE; CUEVAS - AYE; EBERLY – AYE; KYGER - AYE; the Board supported the application for a grant that would provide funding to develop a mobile crisis team. ----- Administrator Paxton updated the Board on the Memorandum of Agreement (MOA) with the Elkton Emergency Squad, Inc. regarding how the East Rockingham Emergency Response Station will operate. He asked the Board to authorize the County Administrator and County Attorney to sign the MOA when it is received.
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