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RFP) Updated: November 18, 2015 Request for Proposal (RFP) Updated: November 18, 2015 _________________________________________________________________________ 1.0 Introduction World Vision Inc. (WVUS) and CNFA are seeking the consulting services of a firm to perform a Mid- Term Evaluation of both the Zimbabwe ENSURE Development Food Assistance Program (DFAP) and the Amalima DFAP, which are managed by WVUS and CNFA, respectively. Detailed terms of reference may be found in Exhibit A. 2.0 Timeframe of RFP Activity Dates Release of RFP Document November 9, 2015 Deadline for Questions November 12, 2015 RFP Responses Due December 4, 2015 (16:00, Eastern Standard Time) WVUS/CNFA Review and Consultant Selection December 11, 2015 Contract Start December 18, 2015 Final Draft of all Deliverables May 15, 2016 Final Presentation in Zimbabwe/Contract Complete July 28, 2016 3.0 Instructions for RFP Responses Your points of contact for this RFP process are: Ms. Jill Byrd Mr. Christian Schunk World Vision, Inc. CNFA 34834 Weyerhaeuser Way South 1828 “L” Street NW, Suite 710 Federal Way, WA 98001 USA Washington, DC 20036 USA 1-253-815-2687 1-202-296-3920 [email protected] [email protected] Page 1 of 17 1. Any questions associated with the requirements of this RFP process should be submitted in writing (email) to the persons and by the deadline listed above. 2. Email one (1) soft copy (in PDF format) of the proposal by the date and time to the WVUS and CNFA contacts identified above. 3. If you do not intend to participate in this RFP process, please notify the individuals listed above, at your earliest convenience and delete and/or destroy all information in this document. 4. All proposals must be received by the closing date listed above; proposals that are incomplete or late may not be considered. 5. All proposals and attachments must be written in English. 4.0 Conditions for RFP Responses 1. All responses and supporting documentation shall become the property of WVUS and CNFA and will not be returned. 2. WVUS and CNFA ultimately reserve the right throughout this process to select any servicing option that best meets its business requirements regardless of this process. 3. Respondent agrees to the following conditions in participating in this process: • Neither issuance of this RFP nor receipt of proposals represents a commitment on the part of WVUS or CNFA. • Neither WVUS nor CNFA will be responsible for any costs incurred by respondents in the preparation of any materials or presentation relating to this process. 4. No party shall use the name of another party in publicity releases, referrals, advertising, or similar activity without the prior written consent of the party whose name will be used. 5. WVUS and CNFA reserve the right to disqualify any offer based on offeror failure to follow RFP instructions. 6. WVUS and CNFA reserve the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition. 5.0 RFP Response Please provide a written proposal, addressing each of the areas below. Proposals should be no more than 15 pages, excluding annexes and section 5.4 Pricing and Pricing Methodology. 5.1 Organization Overview Number Description 5.1.1 Provide your organization’s full name, corporate address, and telephone number. (Cover sheet excluded from 15 page limit). 5.1.2 If applicable, provide a list of any subcontractors that your organization will use to provide the services requested in Exhibit A. Include the work that each proposed subcontractor will perform. 5.1.3 Describe any conflicts of interest that you or your organization may have (or your subcontractors may have) in performing the work described in Exhibit A. 5.1.4 Provide a capacity statement for the organization and any subcontractors to undertake this request. Page 2 of 17 5.2 Relevant Experience Number Description 5.2.1 List each person (aka key personnel) who will be performing work described in Exhibit A of this RFP. Please include title, email address, and phone number for each individual. 5.2.2 Please provide a resume/Curriculum Vitae and biographical data sheet for each person that will perform work in Exhibit A as annex A to the proposal. CVs should not exceed 3 pages each. (Annex excluded from 15 page limit). 5.2.3 Please describe similar work experience of each person that will perform work described in Exhibit A. Include examples of past projects worked on. 5.2.4 Indicate any experience each person has in supporting either World Vision or CNFA? If so, please describe. 5.2.5 Please provide three references for work performed by the key personnel similar to the work described in Exhibit A as annex B to the proposal. Include company, contact name, email address, phone number, and role key personnel member performed. (Annex B excluded from 15 page limit). 5.2.6 What percentage of time is each person expected to spend on this project? 5.2.7 Please provide 3 to 5 past performance references (PPRs) for the organization for recent, relevant assignments as annex C to the proposal. PPRs should include the name of client, client contact information, value of contract, dates of assignment, description of key deliverables and accomplishments, description of any challenges or issues such as deliverables that were not completed on time. PPRs should not exceed 1 page each. (Annex C excluded from 15 page limit). 5.3 Program Proposal Number Description 5.3.1 Please describe the process, methods, and timeline your organization proposes to use in addressing the requirements in Exhibit A. Offerors should include a description of sampling, information collection, and data analysis methods to be used as well as address management considerations for producing the required deliverables on schedule. 5.4 Pricing and Pricing Methodology (Excluded from 15 page limit) Number Description 5.4.1 Please include a detailed budget for the work described in Exhibit A. Include a breakout of the level of effort, daily rate(s), other direct costs and all applicable indirect cost rates. Daily rates and indirect cost rates not included in your proposal cannot be accepted after the fact. Please include a cost narrative explaining the calculations, rates and assumptions included in the budget. Section 5.4 is excluded from the 15 page limit. Please note that if there is a contract awarded pursuant to this RFP, it will be a fixed price contract (i.e. contractor will be paid upon completion of deliverables, inclusive of all costs including level of effort, airfare, local ground transport, supplies, per diem, indirect costs/overhead, etc.). 6.0 Evaluation 1. WVUS and CNFA will evaluate proposals and select a consultant at their discretion. WVUS and CNFA will utilize the evaluation categories listed above. WVUS and CNFA will carefully evaluate Page 3 of 17 all proposals received that they believe demonstrate significant alignment with WVUS’ and CNFA’s goals and requirements. 2. Issuance of this RFP, the preparation and submission of proposals by respondents, and the subsequent receipt and evaluation of proposals by WVUS and CNFA shall not commit either organization to award a contract to anyone. Furthermore, in no event shall choosing a consultant for presentation, negotiations, or otherwise be construed to create any legal obligations on the part of WVUS or CNFA. Criteria for Consultant/s Selection Number Description Weight 1 Organization Overview and organizational Past Performance 15 References. Previous experience with USAID agriculture and/or nutrition programs required, with DFAP evaluation experience strongly preferred. Demonstrated experience of key staff working in Zimbabwe or Southern Africa preferred. 2 Relevant Experience of proposed key staff 15 3 Program Proposal. Must demonstrate a clear plan for completing 30 deliverables on time and an understanding of the staffing and logistics required to complete the assignment. Proposed methodology must meet M&E best practices and USAID standards. 4 Pricing and Pricing Methodology 40 All proposals must include the following statement signed by an authorized representative on company letterhead. Certification of Independent Price Determination (a) By sending a bid, the offeror certifies that-- (1) The prices in this offer have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other offeror, including but not limited to subsidiaries or other entities in which offeror has any ownership or other interests, or any competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors used to calculate the prices offered; (2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or indirectly, to any other offeror, including but not limited to subsidiaries or other entities in which offeror has any ownership or other interests, or any competitor before bid opening (in the case of a sealed bid RFP) or contract award (in the case of a negotiated or competitive RFP) unless otherwise required by law; and (3) No attempt has been made or will be made by the offeror to induce any other concern or individual to submit or not to submit an offer for the purpose of restricting competition or influencing the competitive environment. (b) Each signature on the offer is considered to be a certification by the signatory that the signatory-- (1) Is the person in the offeror's organization responsible for determining the prices being offered in this bid or proposal, and that the
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