LISBURN & CASTLEREAGH CITY COUNCIL

Island Civic Centre The Island Lisburn BT27 4RL

20 April 2017

TO: The Right Worshipful the Mayor, Aldermen & Councillors of Lisburn & Castlereagh City Council

The monthly meeting of Lisburn & Castlereagh City Council will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn, BT27 4RL, on Tuesday, 25 April 2017 at 7.00 pm for the transaction of the business on the undernoted Agenda.

You are requested to attend.

Food will be available in Lighters Restaurant from 5.30 pm.

DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council

AGENDA

1 BUSINESS OF THE RIGHT WORSHIPFUL THE MAYOR

2 APOLOGIES

3 DECLARATION OF MEMBERS’ INTERESTS; (i) Conflict of interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form

4 COUNCIL MINUTES - Meeting of Council held on 28 March 2017

5 MATTERS ARISING

6 DEPUTATIONS

Item 1 of the Chief Executive’s Confidential Report refers.

7 BUSINESS REQUIRED BY STATUTE

(i) Signing of Legal Documents

 Lisburn and Castlereagh City Council with Dunbridge Limited of Omniplex, Lisburn Leisure Park, Lisburn, BT28 1LP (the Landlord) and GJD Restaurants Limited (NI619561) of 429-431 Lisburn Road, Belfast, BT9 7EY (the Tenant) – Consent to the Lease of Unit 2A, Eastpoint Entertainment Village, Dundonald.

 Lisburn and Castlereagh City Council with Maghera Developments Limited of 21 The Square, Castlewellan, BT31 9DN – Contract for the replacement modular changing accommodation to Queen Elizabeth ll Playing Fields.

 Lisburn and Castlereagh City Council with AIB Group (UK) PLC of 92 Anne Street, Belfast, BT1 3HH – Renewal Lease by reference of ATM at Dundonald International Ice Bowl.

 The Representative Drumbo Presbyterian Church, 74 Front Road, Drumbo, BT27 5JX and Lisburn and Castlereagh City Council – Licence for Works. Temporary use of the grounds of ‘The area of the pump adjacent to church property at 124 Drumbo Road, Drumbo, BT27 5TX’.

8 ADOPTION OF MINUTES OF COMMITTEES

Joint Leisure and Community Development 4 April 2017 Committee & Development Committee Leisure and Community Development Committee 4 April 2017 Environmental Services Committee 5 April 2017 Development Committee 5 April 2017 Governance & Audit Committee 11 April 2017 Corporate Services Committee 11 April 2017

Planning Committee 6 March 2017 (For Noting)

9 REPORT FROM CHIEF EXECUTIVE

Items for Decision

1 Capital Projects Committee 1.1 Requests for Presentations 1.2 Agenda 1.3 Date of Next Meeting 2 Away Morning 3 Public Transport Links between Lisburn and Carryduff and Castlereagh South and Dundonald 4 Consultation – Industrial Strategy for Northern Ireland 5 Lisburn Chamber of Commerce May Ball – 4 May 2017, Larchfield Estate 6 Border Corridor Event, Lough Erne Resort, Enniskillen 4 May 2017 7 Appointment of New Directors

Items for Noting

8 Non Attendance of Transport NI to a PCSP Meeting and Inclusion of Transport NI in the List of Statutory Partners 9 Annual Meeting 10 BBC Audience Council Northern Ireland Annual Review 2016/2017 11 Ulster University Annual Review 2015/2016

10 REPORTS OF MEMBERS ON BOARDS

11 REPORTS ON DECISIONS SUBJECT TO THE RECONSIDERATION PROCEDURE (None)

12 NOTICE OF MOTION (None)

13 CONFIDENTIAL BUSINESS

Report by the Chief Executive in connection with:

1. Deputation – Mr Derek Patterson, The Plough, Hillsborough (confidential due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings)

2. Deed of Agreement Pursuant to Section 76 of the Planning Act (Northern Ireland) 2011 Between Lisburn and Castlereagh City Council, and Drumkeen Holdings Limited (confidential due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings)

3. Deed of Agreement Pursuant to Section 76 of the Planning Act (Northern Ireland) 2011 Between Lisburn and Castlereagh City Council, Wilmar Leisure and ES Treasury Limited (confidential due to containing information in relation to which a claim to legal professional privilege could be maintained in legal proceedings)

Members are requested to go to the Confidential folder on SharePoint

14 ANY OTHER BUSINESS

MM 28.03.2017 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 28 March, 2017 at 7:00 pm

PRESENT: The Right Worshipful the Mayor Councillor R B Bloomfield MBE

Deputy Mayor Alderman S Martin

Aldermen D Drysdale, A G Ewart, M Henderson MBE, T Jeffers, W A Leathem, S P Porter, G Rice MBE and J Tinsley

Councillors N Anderson, J Baird, R T Beckett, S Carson, D J Craig, A P Ewing, J Gallen, O Gawith, A Girvin, A Givan, J Gray MBE, A Grehan, B Hanvey, H Legge, J McCarthy, A McIntyre, U Mackin, B Mallon, T Mitchell, T Morrow, L Poots, C Quinn, A Redpath, S Skillen, N Trimble and R Walker

IN ATTENDANCE: Lisburn & Castlereagh City Council

Director of Corporate Services Director of Environmental Services Director of Leisure & Community Services Lead Head of Development Head of Marketing and Communications (Ms A Goddard) Member Services Officer Attendance Clerk

Cleaver Fulton & Rankin

Mrs K McCusker (Legal Advisor)

Commencement of the Meeting

At the commencement of the meeting, The Right Worshipful the Mayor, Councillor B Bloomfield, welcomed those present to the meeting, in particular Councillor C Quinn, who had recently been elected to fill the vacancy arising from the election of former Councillor P Catney to the Northern Ireland Assembly.

Councillor Bloomfield requested that all mobile phones be switched off or put on silent for the duration of the meeting.

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MM 28.03.2017 Prayers

The Right Worshipful the Mayor, Councillor B Bloomfield, expressed condolences in respect of the recent death of Mr Albert Gordon, father of Mr Mark Gordon who was an employee in the Council’s Environmental Services Department.

At the invitation of The Right Worshipful the Mayor, Councillor B Bloomfield, Rev E Coulter addressed the Council and said a prayer, during which he remembered the Gordon family. Rev Coulter also prayed for those who had been bereaved and those injured in the recent attack in London Westminster.

1. Business of The Right Worshipful the Mayor

The Mayor’s Chaplain, Rev E Coulter, left the meeting during consideration of this item of business (7.10 pm).

The Right Worshipful the Mayor, Councillor B Bloomfield, outlined the engagements he had attended during the month as follows:

 Visit to Canal Boxing Club;  Visit to North Lisburn Community Association in Drumard;  Visit to Level Ground Café at the Elim Church in Dundonald;  Moneyreagh Community Arts Workshop;  Preview tour of the new inpatient ward block at the Ulster Hospital, Dundonald;  St Patrick’s Day events, as follows: o Joint Secretaries of the British Irish Inter-Governmental Secretariat held a Social evening at the Ulster Museum; o Event organised by the Intercultural Friendship Group and Castlereagh Lifestyle Forum at Bradford Court, the invitation to attend which had been extended by Councillor V Kamble; o Concert at Lagan Valley Island held by the Lisburn Harmony Ladies Choir;  Performance of Les Miserables by Fusion Theatre;  Performance of “Smashed” at Lisnagarvey High School, which had been sponsored by Diageo Drinks Company and highlighted the issue of underage drinking;  Hockey Coaching event attended by children from four local special schools;  Lagan District of the Girls’ Brigade Annual Service at Seymour Street Methodist Church;  Bootcamp for Female Entrepreneurs at Lagan Valley Island at which Eleanor McEvoy from RTE’s Dragons’ Den had been present;  Balmoral Show Launch at the Eikon Centre;  Raising of the Flag for Commonwealth Day;  Citizenship Ceremony in Hillsborough Castle at which the Lord Lieutenant from the County of Londonderry, Dr Angela Garvey, had been in charge;  Mayor’s Charity Quiz which had raised a significant amount of money for Tiny Life. Councillor Bloomfield thanked all those who had supported this event;

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MM 28.03.2017 1. Business of The Right Worshipful the Mayor (Contd)

 Mayor’s Community Awards at La Mon Hotel. Councillor Bloomfield extended his thanks to all the staff involved for their organisation, thought, care and attention to detail that had gone into this event;  Reception for Dundonald WI celebrating 70 years in existence;  Reception for McCall’s of Lisburn celebrating 50 years in business;  Reception for two long-serving members of Sport Lisburn and Castlereagh – Mr Jack Beattie (associated with swimming) and Mr Bobby Watson (member of the Rugby Club and associated with golf), whose contribution to sport had been quite significant and very prolonged;  Reception to mark the retirement of Dr Ian Wales, Lisburn Health Centre  Visit from the Thursday Club from the Knockmore Road/Windermere area;  Denis Osborne Exhibition at the Irish Linen Centre/Lisburn Museum;  Raymond Henshaw Exhibition in the Island Arts Centre;  Display of artists’ crafts by Ballybeen Women’s Group at the Island Arts Centre;  Display in Island Arts Centre of cartoons drawn by a 70 year old autistic man who the Mayor had met during one of his pre-Christmas visits to local residential homes;  Visit to Mrs Anne Wilson, Carryduff, who had celebrated her 100th birthday; and  Visit to Mrs Georgina Troughton, Rose Lodge Care Home, Lisburn, who had celebrated her 100th birthday.

2. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Alderman W J Dillon, Councillors V Kamble, J Palmer and M Tolerton, the Chief Executive and the Lead Head of Planning and Building Control.

3. Declarations of Interest

There were no declarations of interest made at this point in the meeting. However, during the course of the meeting, Councillor A P Ewing declared an interest in item 9.3 “CCTV – Moira Village” in light of his membership of Lisburn Commerce Against Crime.

Councillor A P Ewing also submitted a declaration of interest form after the meeting in respect of:

 item 5.2.3 of the Development Committee minutes of 8 March, 2017 “Hillsborough Forest – Social Enterprise Project” in light of his membership of the South Eastern Local Commissioning Group; and  item 5.2.4 of the Development Committee minutes of 8 March, 2017 “Public Space CCTV Integration Project Update” in light of his membership of Lisburn Commerce Against Crime.

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MM 28.03.2017 4. Council Minutes

It was proposed by Alderman A G Ewart, seconded by Councillor A Redpath and agreed that the minutes of the meeting of Council held on 28 February, 2017 be confirmed and signed.

5. Matters Arising

There were no matters arising.

6. Deputations

There were no deputations.

7. Business Required by Statute

(i) Signing of Legal Documents

On a proposal by Alderman M Henderson, seconded by Alderman T Jeffers, it was agreed that the following legal document be signed at the meeting:

 Lisburn and Castlereagh City Council with A G Wilson Limited of 8 Upper Ballydugan Road, Portadown, County Armagh, BT63 5NN – Contract for entrance works at Billy Neill Soccer Centre

8. Adoption of Minutes of Committees

It was agreed that the minutes and recommendations of the undernoted meetings be adopted, subject to any changes recorded below:

Leisure and Community Development Committee 7 March 2017 Proposed by Councillor T Morrow Seconded by Councillor A Givan

Item 6.3, Page 228 Membership and Governance of the Peace IV Local Partnership Body

Alderman W A Leathem stated that during discussion on the above item at the Leisure and Community Development Committee meeting, he had proposed that a letter be sent to the SEUPB outlining the Council’s strong objections to the Minister’s letter and requesting a copy of the SEUPB minute detailing the change of policy from the email received by the Council in January 2017 until the time of the Minister’s letter.

Alderman Leathem proposed that this be included in the Leisure and Community Development Committee minutes and actioned accordingly. This proposal was seconded by Alderman M Henderson and agreed.

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MM 28.03.2017 Item 5.10.6, Page 220 Drumbo Men’s Shed

Councillor U Mackin welcomed the decision to approve the installation of a shipping container to provide a temporary home to the Drumbo Men’s Shed, ahead of a permanent build, both subject to planning permission being received. Councillor Mackin asked that this matter be expedited as soon as possible.

Environmental Services Committee 8 March 2017 Proposed by Councillor J Baird Seconded by Alderman J Tinsley

Alderman T Jeffers stated that, at the above meeting, he had raised the issue of harmonisation of bin collections and requested that this be included in the minutes.

The matter of waste collection harmonisation had in fact been included in the minutes under item 4.6.2 “MRF Contamination” on page 235 of the minutes.

Development Committee 8 March 2017 Proposed by U Mackin Seconded by J Gallen

Capital Projects Committee 14 March 2017 Proposed by Alderman J Tinsley Seconded by Alderman M Henderson

Governance and Audit Committee 14 March 2017 Proposed by Councillor T Mitchell Seconded by Councillor A Redpath

Corporate Services Committee 14 March 2017 Proposed by Councillor O Gawith Seconded by Councillor B Mallon

For Noting

Planning Committee 6 February, 2017 Special Planning Committee 23 February 2017

The minutes of the Planning Committee meeting of 6 February, 2017 and special meeting of 23 February, 2017 had been circulated for noting only as these minutes had been agreed at the subsequent meeting of the Planning Committee on 6 March, 2017. It was proposed by Councillor A Redpath, seconded by Councillor N Anderson and agreed that their contents be noted.

9. Report from Chief Executive

In the absence of the Chief Executive, her report was presented by the Director of Leisure & Community Services.

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MM 28.03.2017 It was agreed that the reports and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

Items for Decision

9.1 Request for Letter of Support – R-Space Gallery, Castle Street, Lisburn

Members were informed that the owners of R-Space Gallery, Lisburn, had written to the Council to advise of redevelopment plans, including the reuse of the former Lisburn Cathedral Rectory at 32-34 Castle Street, details of which were set out in the Chief Executive’s report.

The owners were taking forward a funding application through the Heritage Lottery Fund (HLF) and had requested a letter of support for the project. The request had been received following the Development Committee meeting in March, with the deadline for a response being 20 March, 2017. Members were provided with a copy of a letter prepared by the Council’s Lead Head of Development which, given the funding submission deadline, had been issued to R-Space Gallery, with an opportunity for Members to review and comment at this Council meeting.

It was proposed by Councillor A McIntyre, seconded by Councillor J McCarthy and agreed that the letter of support for the project planned by R-Space Gallery be approved.

9.2 Northern Ireland Business Start Up Programme

Members were reminded that the Council was leading on the delivery of the new Council-led Northern Ireland Business Start Up Programme (NIBSUP) and a brief update of the programme was set out in the Chief Executive’s report.

Invest NI had signed and submitted a final Letter of Offer (copy of which Members had been provided with) as part of the EU Investment for Growth & Jobs Programme which had been issued upon receipt of signed legal agreements from the partner councils.

Councillor O Gawith referred to points 6.5 and 8 contained in the Letter of Offer and asked if these were standard terms in a contract. The Lead Head of Development confirmed that this was the case and that the Council’s legal advisors were content with the Letter of Offer.

The Letter of Offer having been approved by the Council’s legal advisors, Cleaver Fulton Rankin, it was proposed by Alderman M Henderson, seconded by Councillor B Mallon and agreed to approve the signing and sealing of the Letter of Offer from Invest NI.

9.3 CCTV – Moira Village

Members were provided with, and noted the contents of, a copy of a letter dated 21 March, 2017 from Superintendent S Wright, PSNI, Lisburn & Castlereagh District Command Unit, confirming that the PSNI would provide funding in the sum of £32,800 to complete the required relocation works of the CCTV camera 300

MM 28.03.2017 9.3 CCTV – Moira Village (Contd)

link from the former police station in Moira and to support the future upgrade of the CCTV system in Moira.

Members were advised that Officers had received an initial approach from the consultant working on the project on behalf of Lisburn Commerce Against Crime proposing that the associated camera switchgear be relocated from the former police station to the Council building in Moira Demesne. Arising from this, it was proposed by Alderman M Henderson, seconded by Councillor T Morrow and agreed that Lisburn Commerce Against Crime be asked to submit a formal request to the Council in this regard.

9.4 Ulster Aviation Society

Councillor T Mitchell left the meeting during consideration of this item of business (7.29 pm).

Members were advised that, some years ago, the former Castlereagh Borough Council had acquired, and subsequently loaned to the Ulster Aviation Society for storage and display, a Jet Provost aircraft. The aircraft was displayed with an acknowledgement to the Council. As part of this arrangement, it had been agreed that the Council would contribute £1,000 per annum to the Ulster Aviation Society to cover conservation and storage costs. Unfortunately, due to the merger of the two former councils, payment had been missed in 2015/16. It was proposed by Alderman J Tinsley, seconded by Councillor O Gawith and agreed that a contribution of £2,000 be made to Ulster Aviation Society toward the cost of storage and display of the Jet Provost aircraft for the period 2015-2017.

Items for Noting

9.5 Newry, Mourne and Down District Council – On-Street Car Parking Charges Increase

Members were provided with a copy of a letter dated 14 March, 2017 from Newry, Mourne and Down District Council in response to representations by the Council in regard to the above, which also included a copy of the response that Council had received from the Minister for Infrastructure on this subject. It was proposed by Councillor R Walker, seconded by Councillor A Givan and agreed that the contents of this correspondence be noted.

9.6 Grant Schemes – Appeal Outcomes

The Chief Executive listed in her report, a number of organisations that had been successful in appeals lodged under several grant programmes. It was proposed by Councillor R Walker, seconded by Councillor A Givan and agreed that this information be noted.

9.7 North South Interconnector Project

Members were provided with a copy of a letter dated 22 March, 2017 from SONI Ltd in relation to the above project. It was proposed by Councillor R Walker, 301

MM 28.03.2017 9.7 North South Interconnector Project (Contd)

seconded by Councillor A Givan and agreed that the contents of this correspondence be noted.

9.8 Annual Meeting of Council

Members were reminded that, in accordance with Standing Orders (Item 1(2) refers), “in every year that is not an election year, the Council shall hold an Annual Meeting during the first week of the month of June”.

Following consultation with The Right Worshipful the Mayor, Councillor B Bloomfield, it had been agreed that the Annual Meeting of Lisburn & Castlereagh City Council would be held on Thursday, 8 June, 2017 at 4.00 pm. It was proposed by Councillor R Walker, seconded by Councillor A Givan and agreed that this information be noted.

9.9 Special Meeting of Council

Councillor S Skillen left the meeting during consideration of this item of business (7.30 pm).

Members were reminded that it had previously been agreed to receive presentations at special meetings of Council on 15 March and 17 May, 2017. Subsequently, the date of 15 March had been cancelled.

In order to facilitate the attendance of deputations, it had been agreed, following consultation with The Right Worshipful the Mayor, Councillor B Bloomfield, that the special meeting originally to have been held on 15 March now be held on 14 June, 2017 at 6.00 pm. It was proposed by Councillor R Walker, seconded by Councillor A Givan and agreed that this information be noted.

10. Reports from Members on Boards

10.1 NILGA Conference – Easing the Transition: Alcohol, Employment and the Over-50s Alderman M Henderson

Alderman M Henderson advised that the above conference was being held on 30 March, 2017 in the Millennium Forum, Londonderry, was free to attend for any Member interested in doing so.

11. Reports on Decisions Subject to the Reconsideration Procedure

There were no reports on decisions subject to the reconsideration procedure.

12. Notice of Motion

There were no Notices of Motion. 302

MM 28.03.2017

13. Confidential Business

It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

The Right Worshipful the Mayor, Councillor B Bloomfield, advised that the matter contained in the confidential report would be dealt with “In Committee” due to containing information relating to the financial or business affairs of any particular person (including the Council holding that information).

“In Committee”

It was proposed by Councillor A P Ewing, seconded by Councillor J Gray and agreed that the item in the Confidential Report be considered “in committee”, in the absence of members of the press and public being present.

Item for Decision

13.1 Deed of Agreement Pursuant to Section 76 of the Planning Act (Northern Ireland) 2011 between Lisburn and Castlereagh City Council, Coulter Homes Ltd, Lewis Homes Ltd and QTH Ltd Relating to Lands at Wellington Parks, Maghaberry

Having noted information set out in the Chief Executive’s report, it was proposed by Alderman J Tinsley, seconded by Councillor A Redpath and agreed that approval be granted to the signing and sealing of the above Deed of Agreement by The Right Worshipful the Mayor, Councillor B Bloomfield, and the Chief Executive.

Resumption of Normal Business

It was proposed by Councillor N Anderson, seconded by Councillor J Baird and agreed to come out of committee and normal business was resumed.

14. Any Other Business

14.1 Lisburn Courthouse Councillor O Gawith

Councillor O Gawith stated that it had been brought to his attention that there were moves afoot to try to reduce the amount of court work done at Lisburn Courthouse by transferring this to Belfast, thus making it easier for the judicial service to perhaps look at regrading or removing Lisburn Courthouse. Councillor Gawith proposed that a letter be sent to the Lord Chief Justice making him aware that the Council would be most dissatisfied if anything was done to downgrade the court service in Lisburn. This proposal was seconded by Councillor J McCarthy and agreed.

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MM 28.03.2017 14.2 Terrorist Attack at London Westminster Councillor A Redpath

It was proposed by Councillor A Redpath that the Council write to (a) the Commissioner of the Metropolitan Police Service expressing its condolences and disgust at the murder of PC Keith Palmer during the recent terrorist attack in London; and (b) the Mayor of the City of Westminster or the Mayor of London expressing condolences in respect of those killed or injured during this attack. This proposal was seconded by Councillor D J Craig and agreed.

14.3 Mayor’s Community Awards Councillor T Morrow

Councillor T Morrow congratulated The Right Worshipful the Mayor, Councillor B Bloomfield, in respect of the recent Mayor’s Community Awards ceremony, which had been funded by Leisure and Community Services Department. This had been a very successful event and it had been good to see such a large part of the area represented at the ceremony and receiving awards.

14.4 Thank You Letters Councillor T Morrow

Councillor T Morrow reported receipt of two thank you letters. The first of these had been received from Mr Bobby Watson in respect of the reception that had been held for him and Mr Jack Beattie. The other letter had been received from Mrs Moya McElreavey, daughter of Mr Denis Osborne, an exhibition of whose work had been launched on 9 March in the Irish Linen Centre/Lisburn Museum.

14.5 Mr Ewan McAteer – British Gymnastics Championships The Right Worshipful the Mayor, Councillor B Bloomfield

The Right Worshipful the Mayor, Councillor B Bloomfield, referred to Ewan McAteer, son of Mr Paul McAteer who was an employee in the Council’s Building Control section. Ewan, who was 17 years old, had recently competed against full-time professional gymnasts in the British Gymnastics Championships. Councillor Bloomfield stated that Ewan was the Senior British Champion at the vault and this was an outstanding achievement. The Mayor stated that he would be writing a letter to Paul to acknowledge his son’s achievement. Councillor R T Beckett concurred with the Mayor’s comments about Ewan, who Councillor Beckett had known for a long time and whose progress he had followed.

14.6 Mayor’s Charity Quiz Alderman D Drysdale

Alderman D Drysdale congratulated The Right Worshipful, Councillor B Bloomfield, on the very successful quiz that had been held recently to raise money for the Mayor’s charity.

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MM 28.03.2017 14.7 Councillor M Tolerton Alderman W A Leathem

Alderman W A Leathem advised Members that Councillor M Tolerton had not been well over the last number of weeks. She had been readmitted to hospital the previous Friday, but hoped to be discharge this evening. Councillor Tolerton had been very appreciative of the card she had received from The Right Worshipful the Mayor, Councillor B Bloomfield, and Mrs Bloomfield.

There being no further business for consideration, the meeting was terminated at 7.42 pm.

Mayor

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Jt DC/LCD 04.04.2017

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Special Joint Meeting of the Development Committee and the Leisure & Community Development Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday 4 April, 2017 at 5:30 pm

PRESENT: Councillor T Morrow (Chairman)

The Right Worshipful the Mayor, Councillor RB Bloomfield MBE

Aldermen D Drysdale, AG Ewart, WA Leathem, SP Porter and J Tinsley

Councillors RT Beckett, AP Ewing, O Gawith, A Givan, J Gray MBE, V Kamble, H Legge, A McIntyre, U Mackin, C Quinn and N Trimble

IN ATTENDANCE: Director of Leisure & Community Services Lead Head of Development Head of Service (Cultural & Amenity) Head of Service (Parks & Amenities) Head of Service (Sports Services) Museums Curator Member Services Officer

Northern Ireland Commonwealth Games Council

Mr Robert McVeigh, Chairman Mr Conal Heatley, Executive Officer

Commencement of Meeting

The Chairman, welcomed everyone to the special joint meeting of the Development Committee and the Leisure & Community Development Committee.

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Alderman S Martin, Alderman M Henderson MBE, Councillor N Anderson, Councillor J Gallen, Councillor M Tolerton and Councillor R Walker

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Jt DC/LCD 04.04.2017 2. Declarations of Interest

The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. There were no Declarations of Interest received.

3. Report of the Director of Leisure & Community Services and the Lead Head of Development

3.1 Presentation by the Northern Ireland Commonwealth Games Council

Members were advised that the Northern Ireland Commonwealth Games Council presentation would cover arrangements for the Commonwealth Games taking place on the Gold Coast in 2018 and the proposed bid by Northern Ireland and Belfast to hold the Commonwealth Youth Games in 2021. It was noted that a business case in respect of this bid had been submitted to Central Government but had not yet been approved.

The Chairman welcomed to the meeting the representatives of the Northern Ireland Commonwealth Games Council, Mr Robert McVeigh, Chairman, and Mr Conal Heatley, Executive Officer.

Mr Heatley provided the Committee with a powerpoint and video presentation outlining the forthcoming events being organised by the NI Commonwealth Games Council:

 Participation of the NI Team in the Bahamas Youth Games - 18-23 July 2017  The Queen’s Baton Relay – 28-30 August 2017  Participation of the NI Team in the Gold Coast Commonwealth Games – 4- 15 April 2018

(Alderman D Drysdale arrived at 5.45 pm)

Members noted that a reception to mark the one year to go to the Gold Coast Games and announce the official equipment supplier had been held in Lisburn earlier in the day.

Mr Heatley further reported on the successful bid to bring the 2021 Commonwealth Youth Games to Northern Ireland and advised that a new company, Belfast 2021 CIC, had been set up to work with the Commonwealth Games Federation to deliver the games. He outlined the strengths of Northern Ireland as a venue and the opportunities that the Games would present for issues such as tourism and commerce, sports development and volunteering. He also identified the many sporting and other agencies who were partners/stakeholders in the bid and the budget for the event.

Mr Heatley and Mr McVeigh then answered Members’ questions which included the following:

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Jt DC/LCD 04.04.2017  Venues for specific events had not yet been identified and final decisions regarding venues would be made by Belfast 2021 CIC and the CWGF.  Gymnastics was not included in the 2017 Bahamas Youth Games but this did not preclude the sport being included in the 2021 games.  Councils supporting the 2021 Youth Games would be acknowledged in promotional material and activities.  Of the contribution by local government, it was anticipated that approximately half would come from Belfast City Council; sports venues would extend beyond Belfast and Councils could become partners in the games and, where appropriate, be given hosting rights.  In previous years, over half of the 26 Councils had supported the NI Commonwealth Games Council in sending a NI Team.  Coming up to the games, it was expected that teams would organise recce visits to Northern Ireland and that teams from farther afield outside Europe would arrange holding camps in Northern Ireland,

The Chairman thanked the representatives of the Northern Ireland Commonwealth Games Council for their presentation.

4. Any Other Business

There was no any other business.

There being no further business, the meeting was terminated at 6.13 pm.

Mayor/Chairman

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LCD 04.04.2017 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Leisure and Community Development Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 4 April, 2017 at 6:15 pm

PRESENT: Councillor T Morrow (Chairman)

Councillor A Givan (Vice-Chairman)

The Right Worshipful the Mayor Councillor R B Bloomfield MBE

Deputy Mayor Alderman S Martin

Aldermen W A Leathem, S P Porter and J Tinsley

Councillors R T Beckett, J Gray MBE, V Kamble, H Legge, A McIntyre, S Skillen and N Trimble

IN ATTENDANCE: Director of Leisure & Community Services Head of Service (Cultural & Community Services) Head of Service (Parks & Amenities) Head of Service (Sports Services) Museum Curator Project Development Manager Member Services Officer

Groundwork NI

Ms S Harrison

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Alderman M Henderson MBE and Councillors N Anderson and R Walker.

2. Declarations of Interest

There were no declarations of interest.

3. Minutes

It was proposed by Councillor A McIntyre, seconded by Councillor A Givan and agreed that the minutes of the meeting of the Leisure and Community Development Committee held on 7 March, 2017, as adopted at the meeting of Council held on 28 March, 2017, be confirmed and signed.

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LCD 04.04.2017 4. Stockdam Glen/Duncan’s Glen

Alderman W A Leathem arrived to the meeting during consideration of this item of business (6.28 pm).

Members were reminded of ongoing works to progress the development of Stockdam Glen/Duncan’s Glen into a linear park.

Prior to submitting an application for planning, Officers wished to present Members with the final draft for consideration and comment. Members were provided with a copy of the Design and Access Statement.

The Head of Service (Parks & Amenities) introduced Ms S Harrison from Groundwork NI. With the use of visual aid equipment, Ms Harrison made a presentation to Members in relation to design proposals for the linear park, which included information on design principles and concepts, access and disabled provision and sustainability.

Ms Harrison having answered several queries raised by Members, the Chairman, Councillor T Morrow, thanked her for her attendance and she left the meeting (6.38 pm), as did the Project Development Manager.

It was noted that this matter would be further considered at a later point in the meeting.

5. Report from the Director of Leisure & Community Services

It was agreed that the report and recommendations of the Director of Leisure & Community Services be adopted, subject to any decisions recorded below.

Items for Decision

5.1 Allocation of Sport NI ‘Every Body Active 2020 (Small Grants)’ Funding to District Councils: Call for Expressions of Interest

Members were provided with a copy of correspondence dated 28 March, 2017 from Sport NI advising of new arrangements for the disbursement of the above funding through district councils and inviting expressions of interest from each council to participate in this programme, the deadline for submission of which was 28 April, 2017. The Director stated that he understood the grant apportionment to this Council was likely to be around £50,000, which would bring quite a significant advantage to the area.

The Director pointed out that the proposals had been the subject of consultation with both the Society of Local Authority Chief Executives (SOLACE) and Chief Cultural and Leisure Officers Association (CLOA) and both organisations would be supportive of the proposals.

It was proposed by Alderman S P Porter, seconded by Councillor A Givan and agreed to recommend that the submission of an expression of interest on behalf of the Council be approved. However, the Director took note of Members’ 325

LCD 04.04.2017 5.1 Allocation of Sport NI ‘Every Body Active 2020 (Small Grants)’ Funding to District Councils: Call for Expressions of Interest (Contd)

concerns that, when funding was reduced or ceased in the future, there could be an expectation on the Council to continue the provision of funding.

5.2 Sir Richard Wallace: Bi-Centenary (1818-2018)

Further to the decision taken at the last meeting, Members were provided with a copy of a report containing options in respect of arrangements to mark the above event. Members were also provided with a copy of a letter dated 20 March, 2017 from the Principal of Wallace High School in relation to the same matter.

It was proposed by Alderman S P Porter, seconded by Councillor A Givan and agreed to recommend that (a) the report be approved; (b) a working group be established to consist of the Mayor of the day and the Leisure and Community Development Committee Chairman and Vice-Chairman of the day, with external representation being co-opted to the working group as and when required; (c) all proposals by the working group would be reported to the Leisure and Community Development Committee for agreement; and (d) the letter from the Principal of Wallace High School be referred to the working group for consideration.

5.3 Former Hilden Primary School: Brief for Consultants to Assist in the Process of Identifying a Strategic Partner in Taking Forward Re-Development

Members were reminded that, last year, the Council had taken ownership of the above facility with a view to it being developed for community and social economy use. Discussions had been ongoing with the Heritage Lottery Fund (HLF) about possible grant assistance to support the Council in restoring and redeveloping the ‘listed’ facility for such use. These discussions had led to a recommendation that the Council consider appointing a strategic partner organisation to work with it in taking forward the redevelopment and it was anticipated that this would involve the partner organisation in operating and managing the facility.

To assist in this process, it was recommended that the Council adopt a similar approach to that recently taken to identify a strategic partner sports club to support the Council in taking forward the proposed developments at Laurelhill College, Lisburn. The process would involve appointing a consultant to organise an ‘expressions of interest’ exercise, carry out an objective analysis of submissions received and then provide a report making a recommendation on the most appropriate partner organisation for the Council to work with in developing and ultimately operating the facility.

Members having been provided with a copy of a draft brief for the appointment of suitable consultants, it was proposed by Alderman S P Porter, seconded by Councillor A Givan and agreed to recommend that the draft brief be approved and that Officers take the project forward on this basis.

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LCD 04.04.2017 5.4 National Association of Councillors Conference: Health & Wellbeing & Armed Forces Covenant – Scarborough 7-9 April, 2017

Members having been provided with a copy of details of the above conference, the estimated cost of a Member’s attendance at which was £758.18, it was proposed by Alderman S P Porter, seconded by Councillor A Givan and agreed to recommend that, given the unavailability of Members to attend at such short notice, no nominations be made.

5.5 Race Against Multiple Sclerosis: 30th Anniversary

Members were advised that this year marked the 30th anniversary of Race Against Multiple Sclerosis (RAMS), which was based within the City. A request had been received from that organisation that the Council, through Leisure & Community Services, take an advertisement of support marking this anniversary in promotional material being planned by the organisation this year. It was proposed by Alderman S P Porter, seconded by Councillor A Givan and agreed to recommend that the Council provide support on the above basis up to a maximum cost of £200.00.

5.6 Departmental Risk Register

Members having been provided with a copy of an updated Departmental Risk Register following review by Officers, it was proposed by Alderman S P Porter, seconded by Councillor A Givan and agreed to recommend that its contents be approved.

Items for Noting

5.7 Departmental Budget Report

Members were provided with a copy of a departmental budget report for the period 1 April, 2016 to 31 March, 2017, as at 28 February, 2017. It was proposed by Councillor A McIntyre, seconded by Councillor N Trimble and agreed to recommend that its contents be noted.

Items for Consideration

5.8 Report from the Head of Service (Parks & Amenities)

It was agreed that the report and recommendations of the Head of Service (Parks & Amenities) be adopted, subject to any decisions recorded below.

Items for Decision

5.8.1 Stockdam Glen/Duncan’s Glen

Further to the presentation made on this matter under item 4, it was proposed by Councillor N Trimble, seconded by Councillor J Gray and agreed to recommend that (a) the draft Design and Access Statement be approved; (b) a site meeting be arranged for all Elected Members; (c) further consideration be given to the name to be given to the linear park; and (d) the revised budget figure be noted. 327

LCD 04.04.2017 5.8.2 Ferris Wheel – Wallace Park

The Head of Service reported that, in preparation for the Mayor’s Parade and Family Fun Day in Wallace Park on 20 May, 2017, the Council had been approached by a company wishing to erect a 40m Ferris wheel (photograph of which Members had been provided with). The wheel would be at Balmoral Show the week previous and could be moved and ready for opening on 20 May. The Ferris wheel would enable users to have spectacular views over Wallace Park and the City of Lisburn.

To make it viable to construct it, the company proposed erecting the Ferris wheel for the Family Fun Day and contributing £1,400 towards the Mayor’s Charity, then keeping it in situ for a further week until Sunday, 28 May, 2017 and contributing a further £3,500 to the Council in rent. The company intended opening from 6.00 pm to 9.30 pm until 28 May and was also willing to secure a suitable bond on the ground for any damage caused. The operator would be responsible for the advertising campaign for the additional days, including the Mayor’s Family Fun Day, in local press and radio, and would offer nightly discounts available online. The operator would also have security on site during opening hours, provided by Eventsec.

It was proposed by Councillor N Trimble, seconded by Councillor J Gray and agreed that approval be given to the installation of a 40m Ferris wheel at Wallace Park for the Mayor’s Family Fun Day and then remain in situ for a further week until Sunday, 28 May, opening daily to the public from 6.00 pm to 9.30 pm.

5.8.3 Request for Infrastructure Support – County Antrim Demonstration 12 July, 2017

The Head of Service reported that the annual Country Antrim demonstration would be held in Hillsborough this year and the local District Lodge had requested assistance from the Council as in previous years. At present, the Lodges were using private lands both for assembly and demonstration field.

In line with Council policy on infrastructure support to events, as outlined in the Head of Service’s report, it was proposed by Councillor N Trimble, seconded by Councillor J Gray and agreed to recommend that the request for the provision of infrastructure and cleansing support to the 2017 Twelfth of July Demonstration in Hillsborough be approved.

5.8.4 Mayor’s Family Fun Day – Saturday, 20 May, 2017

In recent years, the Mayor’s Family Fun Day had provided a marquee to enable a boxing display by a local club. This had proved a useful recruitment opportunity for the local club who had also benefitted from the fee given by Council. In order to ensure parity across all boxing clubs in the enlarged Council area, it was proposed by Councillor N Trimble, seconded by Councillor J Gray and agreed to recommend that approval be given to the rotation of boxing clubs at the Mayor’s Family Fun Day.

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LCD 04.04.2017 Items for Noting

5.8.5 Carryduff Greenway

The Committee was advised that Officers had been working to progress the Carryduff Greenway and, as previously notified, had secured a grant of £8,000 from the Department for Infrastructure towards completion of a Feasibility Report, copy of which Members had been provided with. It was proposed by Councillor R T Beckett, seconded by Councillor A Givan and agreed to recommend that the contents of the Feasibility Report be noted.

The Head of Service reported that the Council would know in several months if the project had been successful in progressing to the next stage, which would be a £25,000 grant towards producing detailed plans and a business case.

5.8.6 Comber Greenway – One Path Initiative

Members were reminded that the Council’s engagement with the One Path Initiative on the Comber Greenway. Sustrans had been commissioned to produce a report on the project and Members were provided with a copy of this. It was proposed by Councillor R T Beckett, seconded by Councillor A Givan and agreed to recommend that the contents of the report be noted.

The report summarised the activities and findings of the first One Path Initiative in Northern Ireland, a project supported by Ards and North Down Borough Council, Belfast City Council, Lisburn & Castlereagh City Council and the Department for Infrastructure Cycling Unit in response to the current situation relating to behaviour on shared use paths and a recent increase in reported conflict between different types of users.

Sustrans had developed a master plan outlining a series of proposed changes to the path, which it was hoped that Central and Local Government Departments would work together to implement. The main recommendation falling within this City Council area was the creation of an access point at Billy Neill. Contractors were already on site executing this aspect of the plan.

Councillor S Skillen, having welcomed the above report, stated that, some time ago, herself and the Chairman, Councillor T Morrow, had been nominated to sit on a committee to deal with the One Path Initiative on the Comber Greenway but had never been invited to attend any meetings. The Chairman having concurred with this, the Head of Service agreed to investigate this matter.

5.8.7 Refurbishment of Play Parks

As part of the Council’s ongoing play park development, three play parks had now been refurbished and were ready to be officially opened. Members were provided with a copy of photographs of these play parks.

Invitations had been issued to all Members of the Committee, as well as Councillors from the ward in which the play parks were located, and details of the openings were set out in the Head of Service’s report.

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LCD 04.04.2017 5.8.7 Refurbishment of Play Parks (Contd)

The Head of Service advised that work would shortly commence on the next phase, which would see play parks refurbished or constructed in 2017/18, as detailed in his report.

It was proposed by Councillor R T Beckett, seconded by Councillor A Givan and agreed to recommend that the above information be noted.

Discussion arose regarding accessibility and provision of equipment for disabled children in play parks, during which the Head of Service:

(a) stressed that Ballyoran play park was fully accessible for wheelchairs and did have equipment to cater for children who could be taken from their wheelchairs; (b) pointed out that, in smaller play parks, the provision of equipment that catered for children who could not leave their wheelchairs was not possible as this required an extensive area which required to be fenced off and the nature of the equipment also potentially excluded other children; (c) agreed to look into the possibility of Dungoyne play park having provision for wheelchair-bound children, although he pointed out that this would have a budget implication; (d) agreed to investigate comments that part of the pathway had been reduced, thus causing difficulties in getting wheelchairs from the car park at Ballyoran play park to the nearby Aaron House Care Home; and (e) took note of comments regarding the need to advise residents of the location of their nearest play park that had facilities for wheelchair-bound children.

5.8.8 Service Unit Risk Register

Members were provided with a copy of the biannual review of the Parks & Amenities Service Unit Risk Register. It was proposed by Councillor R T Beckett, seconded by Councillor A Givan and agreed to recommend that the contents of this document be noted.

5.8.9 Rural Village Renewal Programme

Members were provided with a copy of a report being presented to the April meeting of the Development Committee, setting out the outcome of the Village Renewal Scoping Study and detailing the proposed schemes in the agreed areas. The schemes varied across each of the five areas and the financial schedule in the report set out the project delivery costs, excluding recurrent expenditure that may be required to maintain and sustain particular elements of the schemes going forward. Discussion was currently ongoing with TransportNI to ensure that the appropriate agreements were in place that would detail the operational and financial responsibilities for the maintenance of these areas going forward. Members were advised that it may, however, be necessary to make financial provision next year for the recurrent expenditure associated with the operational support that some elements of these projects may require from the Council.

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LCD 04.04.2017 5.8.9 Rural Village Renewal Programme (Contd)

It was proposed by Councillor R T Beckett, seconded by Councillor A Givan and agreed to recommend that the contents of the above report be noted.

The Head of Service took note of comments that, given that not all potential projects identified were being progressed at this time, this report should not be shelved and repeated in a few years’ time, but should be held on record as a longer term plan until all projects identified were completed.

At the request of Alderman S P Porter, who required to leave the meeting early, it was agreed that the report from the Head of Service (Sports Services) be considered at this time.

5.9 Report from the Head of Service (Sports Services)

It was agreed that the report and recommendations of the Head of Service (Sports Services) be adopted, subject to any decisions recorded below.

Items for Decision

5.9.1 Mayor’s Charity – Request to Use Castlereagh Hills Golf Course for Mayor’s Charity Golf Event

The Head of Service reported receipt of a request from the Mayor’s Charity for use of the Castlereagh Hills Golf Course to host a Charity Golf Event on Friday, 5 May, 2017, preferably with a shotgun start around midday. In order to facilitate the shotgun start, the course would have to remain closed to members and pay and play visitors for around 4 hours in advance of the anticipated start time.

Staff at Castlereagh Hills Golf Course had been requested to assist with organisation, promotion, timesheets and presentation of prizes. It was hoped this event could be a showcase opportunity for the new caterer at the club.

Aside from the fact that members would not be able to avail of the course, the Council would lose income from pay and play that would average £650 on a normal Friday in May.

Given the timescales involved, the Head of Service reported that the Director of Leisure & Community Services had given initial approval to proceed with arrangements. It was proposed by Councillor R T Beckett, seconded by Councillor A McIntyre and agreed to recommend that approval be given to Castlereagh Hills Golf Course being used to host the Mayor’s Charity Golf Event on 5 May, 2017.

At the request of Alderman S P Porter, it was agreed to recommend that a letter be sent to the Captain of Lisburn Golf Club, which had hosted the Mayor’s Charity Golf Event for the last number of years, extending the Council’s thanks for the help and support afforded in the past and explaining that there was a change of venue this year.

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LCD 04.04.2017 Alderman S P Porter left the meeting at this point (7.20 pm).

5.9.2 Lisburn City Swimming Club – Charges Early Morning Lane Hire

Members were advised that Lisburn City Swimming Club had access to all eight lanes at Lagan Valley LeisurePlex (Monday to Saturday) with sessions starting as early as 5.15 am. Members were provided with a copy of the results of a comparison exercise undertaken with a number of neighbouring council areas, although the Head of Service pointed out that, aside from the Aurora, all of the other pools offered six lanes, unlike eight in Lagan Valley LeisurePlex.

The Head of Service reported that, in comparison, Lagan Valley LeisurePlex was significantly cheaper, especially given that, although it was a closed session to the public, Lisburn & Castlereagh City Council still had to supply a lifeguard. Lisburn City Swimming Club had been notified a number of months ago that this charge would be reviewed and had further been consulted on the proposed changes (copy of which Members had also been provided with).

The Club had requested that the proposed increase be staggered: September 2017 £50 per day, January 2018 £65 per day and eventually April 2018 £80 per day. When the final proposed price increase was introduced in April 2018, Lagan Valley LeisurePlex would still be the best value per lane of any of the local pools.

It was proposed by Councillor R T Beckett, seconded by Councillor A McIntyre and agreed to recommend that the proposed increase in early morning lane hire be approved, with a staggered introduction up to April 2018, as outlined.

5.9.3 Lough Moss Leisure Centre – New Graphic Design Logo

Members were reminded that, at the Committee meeting held on 7 March, 2017, a number of issues had been raised in relation to the draft logo for Lough Moss Leisure Centre. Members were provided with a further copy of the logo and the Head of Service advised that:

(i) the logo was designed to depict movement, with the ball as part of a “running man” concept; (ii) the logo would be used in conjunction with the Lisburn & Castlereagh City Council logo, therefore the link to the Council would be clearly communicated. This was similar to both Lagan Valley LeisurePlex and Dundonald International Ice Bowl and satisfied the corporate brand guidelines; and (iii) the addition of text would make the graphic very small and may result in the overall impact being diluted.

In noting the above clarification by the Head of Service, it was proposed by Councillor R T Beckett, seconded by Councillor A McIntyre and agreed to recommend that the graphic design logo for Lough Moss Leisure Centre be approved.

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LCD 04.04.2017 5.9.4 Lough Moss Leisure Centre – Request for Wayleave Over Council Lands

The Head of Service reported receipt of a request from Deramore Developments to install a pipe to take storm/rainwater from its new development adjacent to Lough Moss Leisure Centre into the river that ran alongside the Centre. The initial request had been for a Wayleave across the land but, after consideration involving relevant Council colleagues, it had been suggested to the developer that the drain should be on the outer portion of the land in question, as highlighted in a map which Members were provided with. However, the developer had further suggested an alternative route on the outer portion of the land and Members present at the meeting were provided with a copy of an amended map indicating this route.

It was proposed by Councillor R T Beckett, seconded by Councillor A McIntyre and agreed to recommend that Deramore Developments be granted a Wayleave to install the pipe requested, subject to it being along the outer edge of Council lands at Lough Moss Leisure Centre, as identified in the amended map provided to Members.

5.9.5 Irish Football Association Grassroots & Youth Football Service Level Agreement

Members were provided with a copy of the 2017/18 Grassroots & Youth Football Development Agreement forwarded by the Irish Football Association. The Head of Service having confirmed that this programme was an extension of the existing successful initiative, it was proposed by Councillor R T Beckett, seconded by Councillor A McIntyre and agreed to recommend that the Council once again enter into a partnership for 2017/18 with the Irish Football Association to deliver the Grassroots & Youth Football Programme.

Items for Noting

5.9.6 Sports Services Facilities – Closure Dates 2017/18

Members were provided with a list of closure dates for Sports Services facilities in 2017/18. It was proposed by Councillor H Legge, seconded by Councillor A Givan and agreed to recommend that this information be noted.

5.9.7 2016 Lisburn & Castlereagh City Council Sports Development Unit Annual Report

Members present at the meeting were provided with a copy of the 2016 Lisburn & Castlereagh City Council Sports Development Unit 2016 Annual Report. It was proposed by Councillor H Legge, seconded by Councillor A Givan and agreed to recommend that this report be noted.

5.9.8 Tenpin Bowling Charges – Dundonald International Ice Bowl

Members were advised that the major element of the upgrade of the Bowling Scoring System would be installed and fully operational by 8 April, 2017 and

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LCD 04.04.2017 5.9.8 Tenpin Bowling Charges – Dundonald International Ice Bowl

would provide elements of added value over and above the existing system, as set out in the Head of Service’s report.

Members were provided with a comparison of charges with local competitors and a recommended change to certain charges to reflect the new upgraded system. Given the timescales involved, the Director had approved the new charges. A formal launch of the upgrade would take place when all aspects had been completed.

It was proposed by Councillor H Legge, seconded by Councillor A Givan and agreed to recommend that the above information be noted.

5.10 Report from the Head of Service (Cultural & Community Services)

It was agreed that the report and recommendations of the Head of Service (Cultural & Community Services) be adopted, subject to any decisions recorded below.

Items for Decision

5.10.1 2017 Pride of Place Awards

The Museum Curator left the meeting during consideration of this item of business (7.26 pm).

Members were reminded of the previous recommendation of the Committee, subsequently agreed by Council, to submit nominations for local groups for the 2017 Pride of Place Awards. The nomination process for this year’s awards scheme was now open and nominations were being sought under a number of categories, as outlined in the Head of Service’s report.

The cost to the Council for each nomination was £500 and additional costs would be incurred for attendance at the awards ceremony, which this year would be hosted at the Mount Errigal Hotel, Donegal.

In line with previous arrangements, it was proposed by Councillor N Trimble, seconded by Councillor A McIntyre and agreed to recommend that Council nominations be selected by a working group, consisting of the Chairman and Vice-Chairman, the Head of Cultural & Community Services and the Community Support Officer, and that three nominations be agreed for the Council area. It was noted that these would be reported to the Committee at its May meeting, with the closing date for completed nominations being 5 May, 2017.

5.10.2 Lisburn & Castlereagh Armed Forces Covenant

Members were reminded of the Council’s decision to develop an Armed Forces Covenant and associated action plan for the Lisburn & Castlereagh area. Responsibility for drafting the covenant and action plan had, as previously agreed by the Committee, been overseen by a working group consisting of The

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LCD 04.04.2017 5.10.2 Lisburn & Castlereagh Armed Forces Covenant (Contd)

Right Worshipful the Mayor, Councillor B Bloomfield, the Chairman of the Committee, Councillor T Morrow, and the Armed Forces Champion, Alderman J Tinsley.

The working group had met on 7 March, 2017 to discuss and agree the content of the draft covenant and action plan, copies of which Members had been provided with. It was proposed by Councillor N Trimble, seconded by Councillor A McIntyre and agreed to recommend that the contents of these documents be approved.

It was further agreed to recommend that the ‘signing ceremony’ for the above event would take place on either 31 May or 1 June, 2017 and would be hosted as a civic event consisting of a special Council meeting at 11.00 am to resolve the signing of the Covenant, the official signing of the Covenant by The Right Worshipful the Mayor and representatives from the Armed Forces, followed by a civic lunch.

Officers were currently working with representatives from the Armed Forces Community to ascertain attendance at the event, agreement to host which had been approved at the February meeting of the Corporate Services Committee.

The Head of Service took note of concerns regarding the availability of Members to attend the civic event, given the time of day at which it was planned to take place, and the Chairman, Councillor T Morrow, asked that Party Group Leaders encourage as many of their Members as possible to attend.

Item for Noting

5.10.3 Risk Register – Cultural & Community Services

Members were provided with, and noted the contents of, a copy of an updated version of the Risk Register for the Cultural & Community Services Unit, which had been reviewed in February 2017.

Verbal Matters

5.10.4 Community Support Programme

The Head of Service reported receipt of a Letter of Offer from the Department for Communities in relation to funding for the Community Support Programme for the period 1 April to 30 June, 2017. It was agreed to recommend that this Letter of Offer be accepted.

The Director drew Members’ attention to the serious difficulties that could arise if funding for the remaining three quarters of the 2017/18 financial year was not forthcoming from the Department to allow the Council to fulfil its commitments.

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LCD 04.04.2017 5.10.5 Grant Schemes Appeals

In response to a query from Councillor N Trimble regarding the procedure for dealing with appeals in relation to grants, the Director stated that revised arrangements had been put in place for the forthcoming year that would address difficulties experienced recently.

6. Confidential Business

It was agreed that the report and recommendations of the Director of Leisure & Community Services be adopted, subject to any decisions recorded below.

The matter contained in the confidential report would be dealt with “In Committee” due to containing information which was likely to reveal the identity of an individual.

“In Committee”

It was proposed by Councillor J Gray, seconded by Councillor S Skilllen and agreed that the following matter be considered “in committee”, in the absence of members of the press and public being present.

Item for Noting

6.1 Departmental Absenteeism Report

Members were provided with, and noted the contents of, a copy of a departmental absenteeism report.

Verbal Matter

6.2 Advertising of Council Posts

In response to a query by Councillor S Skillen regarding posts within the Council being advertised internally, the Director advised that this matter would be best raised at a meeting of the Corporate Services Committee where it could be addressed by the Head of Human Resources and Organisation Development.

In response to a request by Councillor S Skillen, the Director agreed to provide her with a copy of the organisational structure for the Leisure & Community Services Department.

Resumption of Normal Business

It was proposed by Councillor N Trimble, seconded by Councillor A McIntyre and agreed to come out of committee and normal business was resumed.

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LCD 04.04.2017 7. Any Other Business

7.1 Digital Workshop Alderman W A Leathem

Alderman W A Leathem advised that he and Councillor J Gray had attended a Digital Workshop in Lisburn Library the previous week. He asked that the Head of Service (Cultural & Community Services) contact the Council’s Programmes Officer, who had also been in attendance at the workshop, to get details of the workshop from her.

Alderman Leathem advised that attempts were being made to get schools to work with senior citizens’ groups so the children could teach older people IT skills. However, schools were not buying into this, particularly in the Lisburn & Castlereagh City Council area. At the suggestion of Alderman Leathem, the Head of Service agreed to investigate the possibility of carrying out a pilot project with community groups and youth organisations in the Council area.

7.2 Vacant Schoolhouse in Ravarnet Councillor J Gray

Councillor J Gray referred to an old schoolhouse in Ravarnet that had been vacant for a number of years. This was in the ownership of the Education Authority but, following closure, was becoming dilapidated. A local community group was interested in taking on the property but a restrictive Covenant existed in regard to the original transfer of the property to the Education Authority’s predecessor in title from a local Trust. Most of the trustees from the 1930s were deceased and there was only one surviving trustee who was very elderly and did not wish to have anything to do with the property. Councillor Gray had been advised by the Education Authority that it had contacted the Departmental Solicitor’s Office, who in turn had indicated that the matter should be referred to the Charity Commission for Northern Ireland. She asked if the Council could research how the local community group in Ravarnet could go about acquiring the property. The Director agreed to try to get some advice on what process should be followed in a situation like this.

The Deputy Mayor, Alderman S Martin, advised that there was a mechanism that would allow the subsisting trustee to divest themselves of responsibility by appointing additional trustees and suggested that this course of action could be investigated as an interim measure.

7.3 Celebration of Sports Event NI The Right Worshipful the Mayor, Councillor B Bloomfield

The Right Worshipful the Mayor, Councillor B Bloomfield, commended the above event which had taken place on 31 March, 2017 at Lagan Valley LeisurePlex. This was an initiative by the Department for Communities which made lots of sports and recreational activities available for primary school and lower secondary school pupils.

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LCD 04.04.2017 7.4 Mr Ewan McAteer – British Gymnastics Championships The Right Worshipful the Mayor, Councillor B Bloomfield

The Right Worshipful the Mayor, Councillor B Bloomfield, referred to Ewan McAteer, son of Mr Paul McAteer who was an employee in the Council’s Building Control section. Ewan, who was 17 years old, had recently competed against full-time professional gymnasts in the British Gymnastics Championships. Councillor Bloomfield stated that Ewan was the Senior British Champion at the vault and this was an outstanding achievement. The Mayor stated that he had written a letter to Paul to acknowledge his son’s achievement.

7.5 Dungoyne Boys Football Club – 40th Anniversary Dinner

The Director reported receipt of an email from Dungoyne Boys Football Club advising that the Club was celebrating its 40th anniversary this year. To mark this occasion, the Club was holding a dinner in the Stormont Hotel at the start of June and had invited the Council to take a table thereat. The Director advised that tickets for the dinner were £40 each and, therefore, a table of 10 would cost £400. It was agreed to recommend, on a proposal by Alderman J Tinsley, that the Council take a table at the dinner and that attendees be left to the discretion of the Chairman, Councillor T Morrow, in consultation with the Director of Leisure & Community Services.

There being no further business, the meeting was terminated at 7.48 pm.

Mayor/Chairman

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ES 05.04.2017

LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Environmental Services Committee held in the Island Civic Centre, The Island, Lisburn, on Wednesday, 5 April, 2017 at 5:30 pm

PRESENT: Councillor J Baird (Chairman)

The Right Worshipful the Mayor, Councillor RB Bloomfield MBE

Aldermen T Jeffers, SP Porter and J Tinsley

Councillors A Givan, J Gray MBE, H Legge, A McIntyre, B Mallon, T Morrow, L Poots and N Trimble

IN ATTENDANCE: Councillor S Skillen

Director of Environmental Services Head of Service (Environmental Health) Head of Service (Technical and Estates) Head of Service (Operational Services). Head of Service (Parks & Amenities) Member Services Officer

Commencement of Meeting

The Chairman, Councillor J Baird, welcomed everyone to the April meeting of the Environmental Services Committee.

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Alderman M Henderson MBE, Alderman S Martin and Councillor R Walker.

2. Declarations of Interest

The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement to complete Declaration of Interest forms in this regard, which had been provided at the meeting. No Declarations of Interest were received.

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ES 05.04.2017 3. Minutes of the Environmental Services Committee Meeting held on 8 March 2017

It was proposed by Councillor A McIntyre, seconded by Councillor T Morrow, and agreed that the minutes of the meeting of the Environmental Services Committee held on 8 March 2017, as adopted at the meeting of Council held on 28 March 2017, be confirmed and signed.

4. Report from the Director of Environmental Services

Item for Decision

4.1 Councillor Representation on Local Government (LG) Partnership on Traveller Issues (Outside Bodies)

Members were advised that, following the recent elections, the Council no longer had representation on the LG Partnership on Traveller Issues. It was proposed by Alderman J Tinsley, seconded by Councillor B Mallon, and agreed to recommend that Councillor A McIntyre be nominated to sit on the LG Partnership on Traveller Issues (Outside Bodies).

Items for Noting

It was proposed by Councillor N Trimble, seconded by Councillor A Givan, and agreed that the following items (Item 4.2 to 4.5) be noted.

4.2 Environmental Services Trading Accounts – Period 11

Members were provided with and noted the contents of the Environmental Services Trading Accounts for Period 11.

4.3 Business Plans/Performance Plans

The Committee noted that, following consideration of the arrangements to progress the new Corporate Plan, the Council had agreed that the existing version of the Business Plans would be extended until December 2017 to allow the new Corporate Plan to be developed.

4.4 Alpha Programme

The Committee was provided with copy and noted content of a letter from Groundwork together with copy of the latest newsletter highlighting projects funded through the Alpha Programme.

In response to a comment by Councillor Trimble regarding funding of projects in the immediate Lisburn area, Officers outlined ongoing measures being taken to encourage groups to access funding including use of the grant tracker software facility.

In response to a query by Councillor Givan, officers clarified that Mullaghglass was a privately owned site and the Council would not therefore have responsibility for servicing it after closure.

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ES 05.04.2017 4.5 Rural Village Renewal Programme

The Committee was provided with copy of a report to be presented to the Development Committee in April 2017 setting out the outcome of the village renewal scoping study, the proposed schemes and the project delivery costs.

Members were advised regarding discussions with Transport NI in relation to operational and financial responsibilities and noted that some elements of the project could require operational support from the Council along with associated recurrent expenditure.

The Committee noted the rural village renewal programme proposals and the potential requirement for provision to be included within the next financial year’s revenue budgets.

4.6 Report from Head of Service (Technical and Estates)

It was agreed that the report and recommendations of the Head of Service (Technical and Estates) be adopted, subject to the decisions recorded below:

Items for Decision

4.6.1 Litter Bin Policy

Members were provided with copy of a proposed litter bin policy together with copy of the EQIA screening form associated with the policy which recommended that there was no need for a full EQIA at this time.

It was proposed by Alderman T Jeffers, seconded by Councillor L Poots, and agreed to recommend that the Council approve the proposed Litter Bin Policy.

4.6.2 Northern Ireland Recycling Performance Study Update

Members were reminded of the study commissioned by the Department of Agriculture, Environment and Rural Affairs into Northern Ireland Council Recycling Performance, with particular regard to achieving the overarching recycling target of 50% by 2020.

The Committee was provided with a paper entitled ‘Northern Ireland Recycling Performance Update Study’ outlining the purpose and outcome of the study exercise and detailing proposals for progressing the work stream.

Members were advised regarding the establishment of WRAP (Waste and Resources Action Progamme), a not for profit organisation set up by the government to provide expertise in terms of waste management.

It was proposed by Councillor T Morrow, seconded by A McIntyre, and agreed to recommend that Council approve:

 the process outlined in the paper for identifying future waste collection options and also note that the programme included a workshop to allow Members to input to the overall process. 341

ES 05.04.2017 4.6.2 Northern Ireland Recycling Performance Study Update (Contd)

 that Council enter into a collaborative partnership with WRAP in order to further develop recycling provision and waste collection services  that a Service Level Agreement be put in place between the Council and WRAP which would require the Council to contribute to the cost of WRAP providing management services to the Council in order to assist in progressing and delivering the study visits, workshop and economic appraisal for the service delivery options.

4.6.3 Proposed Garden of Reflection - Millbrook Car Park

The Committee was reminded that the Council had agreed that a further location option for a Garden of Reflection be investigated together with preliminary designs and associated costs. Members were provided with a copy plan for the proposed Garden of Reflection and were advised that two sites had been identified:

 Site 1 – located within Huguenot Drive, Riverside Park adjacent to the Millbrook Road car park  Site 2 - located within the Princess Diana Memorial Garden adjacent to the access steps at the entrance to Kilrush burial ground. The Committee was advised that the estimated cost of developing the Garden of Reflection would be in the region of £35,000 but that no financial provision for the project had been included in the 2017/18 estimates,

It was noted that the Committee’s preferred option would be forwarded for final approval to the Corporate Services Committee which was responsible for the overall site at Lagan Valley Island.

It was proposed by Alderman SP Porter, seconded by Alderman J Tinsley, and agreed to recommend that Council approve:

 The preferred siting of the Garden of Reflection (Option 2) at the Princess Diana Memorial Garden to be progressed through the Corporate Services Committee  the Garden of Reflection concept design as outlined together with the additional provision for CCTV monitoring of the site.  that appropriate budget be included within the Capital Programme for a Garden of Reflection.

At the request of Alderman SP Porter, officers were asked to request Corporate Services to inspect the sculpture in the Princess Diana Memorial Garden.

Items for Noting

It was proposed by Alderman J Tinsley, seconded by Councillor H Legge, and agreed that the following items (Item 4.6.4 to 4.6.8) be noted.

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ES 05.04.2017 4.6.4 New Waste Information App for Mobile Phones and Handheld Tablet Devices.

Members were advised that, as the pilot scheme with the waste information app supplier, ‘Binovation’, was due to end on 31 March 2017, a procurement exercise for continued provision of an app had been conducted and the successful bidder was Origin Digital with an app called ‘Binformation’.

The Committee was provided with a summary of the key app features and noted that it would be available for to download free of charge from 1 April 2017.

4.6.5 Waste Education Activities, November 2016 to March 2017

The Committee was provided with copy of a summary of the waste education related activities delivered both by Council staff and through the ARC21 education vehicle between November 2016 and March 2017.

4.6.6 Environmental Youth Speak Competition 2017

Members were provided with a paper outlining the topics covered and winners of the recent 2017 Environmental Youth Speak competition at Lagan Valley Island and noted the continued success of the event with participation from schools across the Council area.

4.6.7 Northern Ireland Science Festival 2017

The Committee noted that the Waste Management section had supported the Northern Ireland Science Festival 2017 by holding a ‘Waste Watchers’ event in the Island Arts Centre on 23 February 2017 and were advised regarding the format and take-up of the event.

4.6.8 Food Waste Diversion Communications

The Committee were advised about and noted a series of social media based communication activities planned for the notification period of April-October regarding the diversion of food waste from landfill bins and contamination of bins with the move to the agreed zero tolerance approach to be implemented in November 2017.

4.7 Report from Head of Service (Environmental Health)

It was agreed that the report and recommendations of the Head of Service (Environmental Health) be adopted, subject to the decisions recorded below:

Items for Decision

4.7.1 Off-Street Car Parking – Update Report

Members were reminded that, following the transfer of responsibility for off-street car parking to Councils in 2015, Councils had signed an agency agreement with the Department for the provision of an off-street parking enforcement and penalty charge notice processing service. 343

ES 05.04.2017 4.7.1 Off-Street Car Parking – Update Report (Cond)

Members were provided with and noted copy of an update report on the appointment of consultants to assist Councils in considering this activity after conclusion of the existing 3 year extended contract together with a report from the Regional Off Street Car Parking Working Group that had been tabled to SOLACE on 3 March 2017.

It was proposed by Councillor H Legge, seconded by Alderman J Tinsley, and agreed to recommend that Council approve the necessary expenditure associated with the appointment of a consultant to assist Councils in the consideration of the provision of Off-Street Parking Enforcement and Penalty Charge Notice Processing Service.

4.7.2 Consultations for Approval

4.7.2.1 Long-Term Water Strategy – Actions for Local Councils

Members were provided with copy of the report that had gone to the Committee in December 2016 regarding the Long Term Water Strategy and were advised that further consultation with regard to elements within the strategy had been received.

A working group comprising officers from several Service Units had been established to consider the issues raised and prepare a joint response to the consultation, which was provided for Members’ consideration.

It was proposed by Councillor L Poots, seconded by Councillor A Givan, and agreed to recommend that Council approve the response in relation to the Long- Term Water Strategy – Actions for Local Councils Consultation.

Items for Noting

It was proposed by Councillor J Gray, seconded by Councillor B Mallon, and agreed that the following items (Item 4.7.3 to 4.7.4) be noted.

4.7.3 Health and Well-Being

4.7.3.1 Active Aging Events

The Committee noted a report on two recent Active Aging Events held at Dundonald Ice Bowl and Lagan Valley Leisureplex that had been organised by the Environmental Health Service Unit, in conjunction with Lisburn & Castlereagh Home Accident Prevention (LCHAP) and C-Saw Project.

4.7.4 Bee Safe Event

The Committee noted a report in relation to the Lisburn & Castlereagh Home Accident Prevention Bee Safe event, jointly funded by PCSP and the Environmental Health Service Unit, that had run from January to March 2017 and had been attended by primary school pupils from across the Council area.

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ES 05.04.2017 4.7.5 Intergenerational Junk Food Project

The Committee noted a report in relation to the Intergenerational Junk Food Project, organised by the Environmental Health Service Unit in conjunction with the University of Ulster, which had involved Year 11 pupils from Lisnagarvey High School and a community group from Old Warren and had focused on the importance of using food wisely and reducing the amount of food waste.

In response to a query by Councillor Morrow regarding ‘best before’ and ‘use by’ labelling, officers advised that both public and private sectors were working on measures, including education and redistribution, to reduce food wastage,

4.7.6 Heart City – Information Session Regarding Defibrillators

The Committee received a report in relation to the installation and commissioning of defibrillators within the Council area and noted that the Medical Director of Northern Ireland Ambulance Service would visit the Council on 26 April 2017 to provide further information and guidance on defibrillators.

4.7.7 The Safety Advisory Group Minutes

The Committee noted the minutes of the Safety Advisory Group meeting held on 15 February 2017.

Additional Verbal Report by the Head of Service (Environmental Health)

4.7.8 Illegal Dumping

Members were advised that officers were investigating measures to tackle the problem of illegal dumping including the use of cameras and a sample of the type of camera that could be used was available at the meeting. Members were further advised of an interagency meeting with NIEA, PSNI and the Council where collaborative working to address this issue would be further considered. It was noted that a full report would be brought to the next meeting of the Committee.

4.8 Report by Head of Service (Operational Services)

Items for Noting

It was proposed by Councillor A Givan, seconded by Councillor N Trimble, and agreed that the following items (Item 4.8.1 to 4.8.5) be noted.

4.8.1 Memorandum of Understanding (MOU): Burial Subsidy

The Committee noted that the Burial Subsidy MOU has been approved by Belfast City Council and this would now have the L&CCC seal applied.

4.8.2 Service Update: Refuse Collection

The Committee noted a service update relating to the refuse collection arrangements at the Carryduff Depot.

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ES 05.04.2017 4.8.3 Cleansing Services: Illegal Dumping Update

The Committee was provided with copy and noted illegal dumping figures for February 2017.

4.8.4 Balmoral Show 2017: Alternative Refuse Collection Arrangements

The Committee noted the alternative refuse collection arrangements to accommodate the 2017 Balmoral Show.

4.8.5 Northern Ireland Electricity (NIE) Networks: Roads Works in the Lisburn Area

The Committee noted NIE cabling works planned for the Brokerstown Road and Lough Road commencing 24 April 2017.

(Councillor S Skillen left the meeting at 6.17 pm)

4.9 Report by Head of Service (Parks and Amenities)

Item for Decision

4.9.1 Replacement of Amenity and Fine Turf Equipment

The Committee was provided with copy of a business case for the procurement of amenity equipment that showed a clear financial benefit from procuring replacement equipment rather than hiring the equipment.

The Committee was also provided with copy of a business case for the fine turf equipment which indicated, that due to the specialist nature of the equipment, it was not possible to hire such equipment leaving procurement the only option other than using contractors.

It was proposed by Councillor H Legge, seconded by Councillor T Morrow, and agreed to recommend that Council approve the two business cases for the replacement of amenity and fine turf equipment and subsequent progression to procurement. It was also agreed to request delegated authority from Council to the Environmental Services Committee in order to expedite ahead of the growing season.

Additional Verbal Report by Head of Service (Parks and Amenities)

4.9.2 Asbestos Dumping

A photograph showing a recent load of asbestos that had been dumped on the Hannahstown Road was distributed. It was noted by the Committee that Officers had already contacted the land owner, NI Water, to request urgent removal.

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ES 05.04.2017 5. Confidential Business

It was agreed that the report and recommendations of the Director of Environmental Services be adopted, subject to any decisions recorded below.

The Chairman, Councillor J Baird, advised that the matters contained in the confidential report would be dealt with “In Committee” for the following reasons:

Item 5.1: Confidential due to information which is likely to reveal the identity of an individual;

Item 5.2: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information);

Item 5.3: Confidential due to information which is likely to reveal the identity of an individual;

Item 5.4: Confidential due to information which is likely to reveal the identity of an individual;

Item 5.5: Confidential due to information which is likely to reveal the identity of an individual;

Item 5.6: Confidential due to information relating to financial or business affairs of the organisation concerned (including the Council holding that information);

“In Committee”

It was proposed by Councillor B Mallon, seconded by Councillor N Trimble, and agreed that the following matters be considered “in committee”, in the absence of members of the press and public.

Items for Decision

5.1 Amendment to Parks & Amenities Unit Structure

It was proposed by Councillor H Legge, seconded by Councillor T Morrow, and agreed to recommend that Council approve the recommendation as set out in the officer’s report.

(Councillor B Mallon left the meeting briefly and returned at 6.21 pm)

5.2 Tender Report for Water Treatment, Monitoring and Maintenance of Public Realm Water Feature at Market Square

It was proposed by Alderman J Tinsley, seconded by Councillor N Trimble, and agreed to recommend that Council approve the recommendation as set out in the officers’ report.

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ES 05.04.2017 5.3 Organisation Design: Structural Updates Following Technical and Estates Matching Process

It was proposed by councillor H Legge, seconded by Councillor A McIntyre, and agreed to recommend that Council approve the updates to the Technical and Estates Unit structure as set out in the officer’s report.

Items for Noting

It was proposed by Councillor J Gray, seconded by Councillor A Givan, and agreed that the following items (Items 5.4 to 5.6) be noted.

5.4 Agency Staff

The Committee was provided with copy and noted information regarding the use of agency staff within the Environmental Services Directorate. 5.5 Rolling Year Absence Figures for Environmental Services

The Committee was provided with and noted details of the rolling year absence figures for the period April 2015 to February 2017 together with the monthly absence figures for the period April 2016 to February 2017.

5.6 arc21 Joint Committee Meeting – 30 March 2017

The Committee noted the papers from the arc21 Joint Committee meeting of 30 March 2017 and the associated arc21 Members’ Monthly Bulletin.

Resumption of Normal Business

It was proposed by Councillor B Mallon, seconded by Councillor A McIntyre, and agreed to come out of committee and normal business was resumed.

6. Any Other Business

6.1 Ulster in Bloom – Head of Service (Parks and Amenities)

Members were advised that, at an awards ceremony earlier in the day, the Council had received the 2016 award for Roses in Bloom and the crystal vase was on display at the meeting.

6.2 Britain in Bloom, Llandudno, 2017 – Head of Service (Parks and Amenities)

It was proposed by Alderman J Tinsley, seconded by Councillor H Legge, and agreed that accommodation be reserved in Llandudno for Council representatives attending the Britain in Bloom ceremony later in the year.

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ES 05.04.2017 6.3 Cemetery Provision – Expressions of Interest – Head of Service (Technical and Estates)

Members were advised that the issue of Expressions of Interest in cemetery provision that had been planned for March 2017 had been delayed and would be progressed as quickly as possible. Officers were asked to update the Committee on this matter at the next meeting.

6.4 Bulky Items for Collection – Councillor A Givan

Councillor A Givan raised the issue of a householder having to wait for a month for collection of a bulky item. Officers confirmed that the introduction of free collections had led to a marked increase in demand which had in turn led to delays. Officers were asked to consider reallocating staff resources to deal with this issue.

(Councillor T Morrow left the meeting at 6.45 pm; Alderman J Tinsley and Alderman T Jeffers left the meeting at 6.46 pm)

6.5 Food Waste Diversion – Head of Service (Technical and Estates)

Members were advised that some householders who had initially not received a brown bin were now requesting one and, although the bin was free of charge, the delivery charge was being challenged.

It was proposed by Alderman T Jeffers, seconded by Councillor B Mallon, and agreed to recommend that, since the Council’s aim was to maximise diversion of food waste, the Director of Environmental Services should be given authority to waive the delivery charge for brown bins when considered appropriate.

There being no further business, the meeting was terminated at 6.52 pm.

Mayor/Chairman

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DC 05/04/2017 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the proceedings of the Development Committee Meeting of Lisburn & Castlereagh City Council held in the Island Civic Centre, Lisburn, BT27 4RL on Wednesday, 5 April 2017 at 7.05 pm

PRESENT: Councillor U Mackin, Chairman

The Right Worshipful the Mayor Councillor B Bloomfield, MBE

Aldermen W J Dillon MBE, D Drysdale and A G Ewart

Councillors A P Ewing, J Gallen, A Givan, T Mitchell, C Quinn and S Skillen

OTHER MEMBERS: Councillor J Gray, MBE

IN ATTENDANCE: Lisburn & Castlereagh City Council

Lead Head of Planning & Building Control Lead Head of Development Head of Building Control Regeneration and Infrastructure Manager Member Services Officer

Hillsborough Public Realm - Paul Hogarth Company

Mr Andrew Haley Mr Darren McKinstry

ASM - Hotel Development Project

Mr Michael Williamson

Commencement of Meeting

The Chairman, Councillor U Mackin, welcomed Members to the April meeting of the Development Committee, and extended a particular welcome to Councillor C Quinn, who had recently replaced the former Councillor P Catney. He also welcomed Councillor J Gray to the meeting.

The Chairman reminded everyone to ensure mobile phones were turned off or on silent mode for the duration of the meeting and stated that should any Member require to leave the meeting to notify the Members Services Officer in order that their departure could be recorded accurately in the minutes.

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DC 05/04/2017 1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Councillors S Carson, O Gawith, H Legge and M H Tolerton and the Chief Executive.

2. Declarations of Interest

The Chairman invited Members to declare any Conflicts of Interest they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard, which had been provided at the meeting.

A Declaration of Interest form had been completed by Alderman A G Ewart in respect of item 5.4.4 Rural Village Renewal Update in view of his membership of the Local Action Group of the Council’s Rural Development Programme.

3. Minutes

It was proposed by Councillor J Gallen, seconded by Councillor A P Ewing, and agreed that the Minutes of the meeting of Committee held on 8 March 2017, as adopted by the Council at its meeting on 28 March 2017, be confirmed and signed.

4. Deputations

4.1 Hillsborough Public Realm - Presentation by The Paul Hogarth Company Limited

At the outset the Lead Head of Development reminded the Committee of its discussions at the January 2017 Meeting of the Committee when concern had been raised in regard to the issue of car parking around the Court House in Hillsborough Village. It had been agreed at that time that the car parking spaces around the Court House should not be removed unless alternative car parking was identified elsewhere in the Village.

The Lead Head of Development reported that further discussions had been held with stakeholders in Hillsborough Village and the relevant public agencies including Transport NI in connection with the concept design for the Hillsborough Public Realm Scheme.

Alderman W J Dillon advised of discussions he had had with a businessman in the Village who was concerned regarding the proposals to remove car parking at the Court House.

The Lead Head of Development requested political guidance on the way forward following the update presentation on the Hillsborough Public Realm Scheme.

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DC 05/04/2017 4.1 Hillsborough Public Realm - Presentation by The Paul Hogarth Company Limited (Cont’d)

The Chairman, Councillor U Mackin, extended a welcome to Mr Andrew Haley who thanked the Committee for the opportunity to present to the Committee and with the aid of PowerPoint commenced the presentation with an overview of the project area. Mr Haley then outlined the plans for Lower Main Street, The Square, including parking options and the Fort Car Park.

Mr Haley also gave an overview of the recent consultation exercise for the proposed scheme, and concluded the presentation with the proposed next steps which would culminate in the submission of the planning application in July 2017.

At the conclusion of the presentation Mr Haley responded to questions and comments from the Committee in relation to the following issues:

 the proposal to remove car parking spaces at the Court House. Mr Haley agreed to furnish information in regard to the number of road traffic accidents in this area in the past to Alderman W J Dillon.

 the requirement by Historic Royal Palaces to maintain the access route at the Court House

 street furniture proposed for the scheme

 the uneven road surfaces throughout Hillsborough Village. Mr Haley confirmed that budget had been made available to allow for resurfacing of the carriageway in Hillsborough.

 the general consensus to support the proposals for the Scheme by the Hillsborough Community, including the proposal for alternative car parking at Hillsborough Forest, which was in close proximity to the Court House.

The Chairman, Councillor U Mackin, thanked Mr Haley for his presentation following which Mr Haley left the meeting (7.45 pm).

It was proposed by Alderman A G Ewart, seconded by Alderman D Drysdale, that the update on the design scheme for the Hillsborough Public Realm Scheme be noted and that the design scheme, as presented, be agreed.

The proposal by Alderman A G Ewart was put to the Meeting and on a show of hands declared ‘carried,’ there being eight votes in favour and one vote against.

The Chairman, Councillor U Mackin, did not vote on this matter.

Alderman W J Dillon requested that his dissent to the above decision be recorded.

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DC 05/04/2017 4.2 Presentation – City Centre Hotel Development

The Chairman advised that the presentation by ASM in connection with the City Centre Hotel Development project be considered “in Committee” due to information relating to the business or financial affairs of the organisation concerned.

“In Committee”

It was proposed by Councillor S Skillen, seconded by Councillor A Givan, and agreed that the presentation in connection with the City Centre Hotel Development Project be considered “In Committee” in the absence of the press or members of the public.

Councillors C Quinn and T Mitchell left the Meeting at 7.48 pm.

The Lead Head of Development advised that Mr Michael Williamson of ASM was in attendance at the meeting in order to present to the Committee an update on work associated with the City Centre Hotel Development project.

The Chairman, Councillor U Mackin, extended a welcome to Mr Williamson.

Mr Williamson thanked the Committee for the opportunity to make a presentation and with the aid of PowerPoint commenced the presentation with the purpose of the assignment.

The Committee were provided with a number of facts and figures in connection with trips and overnight stays in the Lisburn & Castlereagh City Council area, including other Council district comparisons.

Mr Williamson discussed the options and outcomes that had been assessed during the project.

At the conclusion of the presentation Mr Williamson responded to a number of questions from the Committee in regard to issues arising out of the presentation.

The Chairman, Councillor U Mackin, thanked Mr Williamson for his presentation and his efforts to date on the City Centre Hotel project, following which Mr Williamson left the meeting (8.14 pm).

The Lead Head of Development responded to comments from Alderman A G Ewart in connection with the proposals for the City Centre Hotel project. The Lead Head of Development reminded the Committee that Officer recommendations were taken to Committee for consideration in the first instance, followed by consideration at the Full Council Meeting thereafter.

Alderman W J Dillon left the Meeting at 8.25 pm.

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4.2 Presentation – City Centre Hotel Development (Cont’d)

It was proposed by Councillor J Gallen, seconded by Councillor A Givan, and agreed to recommend that the update on the City Centre Hotel Development project be noted and that approval be granted to commence the programme of work outlined by Mr Williamson in his report in order that the project could be expedited.

It was proposed by Alderman D Drysdale, seconded by Councillor A Givan, and agreed to come out of Committee and normal business was resumed.

Alderman W J Dillon returned to the Meeting at 8.29 pm.

Resumption of Normal Business

5. Reports by the Lead Head of Planning & Building Control and the Lead Head of Development

5.1 Report by Lead Head of Planning and Building Control

It was agreed that the report and recommendations of the Lead Head of Planning & Building Control be adopted subject to any decisions recorded below:

Councillor J Gray left the Meeting at 8.30 pm.

5.1.1 Report by Head of Building Control

Items for Decision

5.1.1.1 Street Naming off Wellington Park, Maghaberry

The Head of Building Control reported that Alan Patterson Design had proposed the name for a development that consisted of 122 dwellings off Wellington Park Drive, Maghaberry.

A copy of the development layout had been circulated to the Committee for Members’ information.

It was proposed by Alderman D Drysdale, seconded by Councillor J Gallen, and agreed to recommend that the names Wellington Park Road, Wellington Park Walk, Wellington Park View and Wellington Park Gardens which met the requirements of the Council’s Street Naming Policy in that the name proposals were an extension of the current Wellington Park development, be allocated to the proposed development of 122 dwellings off Wellington Park, Maghaberry, there being no objections to this proposal having been received from consultees.

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DC 05/04/2017 5.1.1.2 Street Naming off Millmount Village Avenue, Dundonald

The Head of Building Control reported that Alan Patterson Design had proposed the name for a development that consisted of 88 dwellings off Millmount Village Avenue.

A copy of the development layout had been circulated to the Committee for Members’ information.

It was proposed by Alderman D Drysdale, seconded by Councillor J Gallen, and agreed to recommend that the names Millmount Village Drive, Millmount Village Gate, Millmount Village Green, Millmount Village Link, Millmount Village Heights and Millmount Village Court which met the requirements of the Council’s Street Naming Policy in that the proposed names were an extension of the current at Millmount Village development be allocated to the proposed development of 88 dwellings off Millmount Village Avenue, Dundonald, there being no objections to this proposal having been received from consultees.

In response to a question from the Chairman, Councillor U Mackin, the Head of Building Control confirmed that the Members representing the respective District Electoral Areas and Royal Mail had been consulted on the above-mentioned Street Naming exercises.

Items for Noting

5.1.1.3 Land and Property Services (LPS) Quarter 4 2016/17 New Dwelling Statistical Reports

The Committee was reminded that Land & Property Services (LPS) published quarterly figures of the “Northern Ireland New Dwelling Statistics” from the information provided by Building Control Services across Northern Ireland. The Head of Building Control advised that the full suite of statistics for information was available at:

https://www:finance-ni.gov.uk/topics/statistics-and-research/new-dwelling-statistics

The Head of Building Control drew the Committee’s attention to the favourable statistics against other councils, within the Lisburn & Castlereagh City Council area, in relation to the new dwelling starts and completions. . A copy of an extract of the above tables had been furnished to the Committee for information.

It was agreed to recommend that the report on LPS Quarter 4 New Dwelling Statistical Reports be noted.

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DC 05/04/2017 5.1.1.4 Building Control Applications – Full Plan Applications and Regularisation Certificates

The Committee noted the undernoted information in regard to the Full Plan Applications ‘Approved’ and Regularisation Certificates issued in accordance with the powers delegated for the Months of December 2016, January and February 2017.

Month Full Plan Regularisation Approvals Certificates December 2016 130 67 January 2017 65 37 February 2017 181 41

5.1.1.5 Department of Finance – Completion Notice Ready Report to Land and Property Services

The Committee noted the undernoted information in regard to Completion Notice Ready Reports for the months of December 2016 to February 2017 returned to the Department of Finance and Personnel, Land and Property Services, in relation to the number of properties that had been identified as having reached Occupiable Status.

Month Completion Notice Ready December 2016 51 January 2017 41 February 2017 49

5.1.1.6 Department for Communities – Affordable Warmth Project

The Committee noted the undernoted information in regard to visits by Home Assessment Officers within the Council’s Building Control Service for the months of September 2016 to February 2017:

Month Home Visits Completed and Eligible ‘Make the Carried Out Referrals to NIHE (after Call’ financial checks) September 2016 222 50 14 October 2016 224 46 23 November 2016 86 46 24 December 2016 52 46 33 January 2017 164 50 34 February 2017 107 47 28

The Head of Building Control reported that the Council had met its targets for the Affordable Warmth Scheme at the year end.

In response to comments from Councillor S Skillen the Head of Building Control agreed to look into the possibility of the Council promoting on its website and Facebook pages the availability of government grants for cavity wall and loft insulation. 356

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5.1.1.6 Department for Communities – Affordable Warmth Project (Cont’d)

Alderman A G Ewart left the Meeting at 8.31 pm.

It was agreed that the report by the Head of Building Control be noted.

5.1.1.7 Amendment to Concordant between Land & Property Services (LPS) and LCCC

The Head of Building Control reminded the Committee that the Council, in July 2016 had approved a business case for the employment of a Geographical Information (GI) Officer through a ‘Concordat’ arrangement with PLS to share the Officer as a resource, including costs, with Armagh, Banbridge and Craigavon Borough Council.

The Head of Building Control advised that the terms of the Concordat and Council approval were “to recruit a GIS Officer through LPS to assist …” At that time LPS had provided an ‘interim’ GI Officer to Council to help with pressing matters whilst an LPS recruitment exercise had been carried out to fill the 52 week fixed-term position within Council.

The Head of Building Control reported that LPS had recently contacted the Council to indicate that they could no longer honour the agreed Concordat due to internal financial and resource restrictions and therefore had withdrawn the interim GI Officer.

It was also noted that due to the withdrawal by LPS of the GI Officer and request to amend the Concordat, Armagh, Banbridge and Craigavon Borough Council had decided to use the opportunity to take a wider look at their GI need for a more substantial solution and therefore not wishing to re-engage the arranged share.

The Head of Building Control advised that he had prepared a discussion paper for the Corporate Management Team outlining a proposal to recruit a GI Officer on a fixed- term through an Employment Agency.

It was proposed by Councillor J Gallen, seconded by Councillor A Givan, and agreed to recommend that:

a) the Head of Building Control liaise with the Chairman of the Committee on the above-mentioned discussion paper outlining a proposal to recruit a GI Officer from an employment agency on a fixed-term contract.

b) authority be granted to the Chairman, Councillor U Mackin, to make a decision thereon with a view of progressing this matter, and

c) an update report be presented to the May Meeting of the Committee.

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5.1.1.7 Amendment to Concordant between Land & Property Services (LPS) and LCCC (Cont’d)

The Lead Head of Planning and Building Control responded to concerns raised by Councillor S Skillen regarding the recruitment of agency staff by the Council. The Lead Head gave an assurance that the appointment of a GI Officer would be for a term of one year only.

5.2 Confidential Business

It was agreed that the Confidential Reports be considered at that point in the Meeting.

The Chairman reported that the items in the Confidential reports were required to be considered “In Committee” for the reasons outlined below:-

- Department for Communities (DfC) – Affordable Warmth Project - Funding and Targets for 2017/2018 (confidential due to information likely to reveal the identity of an individual(s)

- Notice of Intervention (confidential due to information in relation to which a claim to legal professional privilege could be maintained in legal proceedings)

- Planning Application LA05/2016/0002/O - Land at Comber Road, Dundonald, North of Comber Road East off Millmount Road and South of the Comber Greenway, and Planning Application S/2014/0910/F Lands North of Wellington Parks and South of HMP Maghaberry, Maghaberry (confidential due to information in relation to which a claim to legal professional privilege could be maintained in legal proceedings)

- Rolling Year Absence Figures for Building Control and the Director’s Administration Team for the period 1 April 2015 to 31 December 2017 (Confidential for reason of information likely to reveal the identity of an individual)

- 2017 Pipe Band Championships (Confidential for reason of information likely to reveal the identity of an individual)

- Rolling Year Absence Figures for the Director’s Administration Team and and Economic Development for the period 1 April 2015 to 31 January 2017 (Confidential for reason of information likely to reveal the identity of an individual)

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DC 05/04/2017 5.2 Confidential Report by Lead Head of Planning and Building Control

Items for Decision

5.2.1 Confidential Report by Head of Building Control

5.2.1.1 Department for Communities (DfC) – Affordable Warmth Project - Funding and Targets for 2017/2018

The Head of Building Control reminded the Committee of discussion at previous Committee meetings in relation to the Affordable Warmth Scheme’s potential funding issues for the coming financial year 2017/2018, and reported that a letter, as agreed by the Committee at its previous meeting, had been sent to the former Minister for Communities, Paul Givan MLA, seeking clarity of Scheme continuity and assurance of funding for the financial year 2017/2018. A copy of the letter, together with the Minister’s response had been furnished to the Committee, it being noted that the former Minister was supportive in this matter.

The Committee had also been furnished with a copy of email correspondence dated 14 March 2017 from the Department for Communities in connection with the funding issues for 2017/2018.

The Head of Building Control reported that he had since received two further communications on this matter from:

a) the Department’s Fuel Poverty Unit Manager confirming that each council had been allocated a budget based on the same unit cost for the first three months of the year (April – June 2017) for a further 75 referrals to the Scheme, and

b) the Department’s Permanent Secretary assuring the longevity of the Scheme and also referring to the aforementioned budget for the first three months’ referrals of 25 per month.

The Head of Building Control outlined to the Committee a number of points that he had incorporated in a response to the Department’s Permanent Secretary in relation to budget and staffing implications for the Council.

The Head of Building Control advised that he had also requested a meeting with Department representatives as soon as possible to progress funding discussions.

It was agreed to recommend that:

a) the update report on the Affordable Warmth Scheme by the Head of Building Control be noted,

b) the Committee supports the actions of the Head of Building Control in regard to the future of the Scheme, and

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5.2.1.1 Department for Communities (DfC) – Affordable Warmth Project - Funding and Targets for 2017/2018 (Cont’d)

c) the Head of Building Control provides further updates on the future of the Affordable Warmth Scheme to the Committee in due course.

Verbal Matter

5.2.1.2 Ulster Hospital Dundonald - New In-Patient General Ward Block

The Head of Building Control reported on the opening of the new In-Patient General Ward Block at the Ulster Hospital, Dundonald and welcomed this £112 m facility. It was noted that the Acute Services Block would be the next project to be undertaken at the Ulster Hospital by the South Eastern Health and Social Care Trust.

The Head of Building Control left the Meeting at 8.45 pm.

Items for Noting

5.2.2 Notice of Intervention

The Committee had been furnished with and noted the content of a copy of the Notice of Intervention of Lisburn & Castlereagh City Council to the Court of Appeal for NI with regards to the Judicial Review challenge of Belfast City Council to the lands at Sprucefield.

5.2.3 Planning Application LA05/2016/0002/O Land at Comber Road, Dundonald North of Comber Road East off Millmount Road and South of the Comber Greenway, and Planning Application S/2014/0910/F Lands North of Wellington Parks and South of HMP Maghaberry, Maghaberry

The Committee had been circulated with a copy of a letter received from the Department for Infrastructure (DfI), dated 15 March 2017 by way of response to the Council’s request for copies of all correspondence received by the Department relating to the above planning applications.

The Committee had also been furnished with copies of the correspondence received by the Department in this regard.

The Chairman, Councillor U Mackin, urged the Committee to read the entire report as circulated on this matter.

The Lead Head of Planning and Building Control responded to comments by Alderman D Drysdale in connection with Dundonald Greenbank Association.

It was agreed that the content of the above-mentioned correspondence be noted.

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5.2.4 Rolling Year Absence Figures for Building Control and the Director’s Administration Team for the period 1 April 2015 to 31 January 2017

The Committee had been furnished with a table showing rolling year absence figures for Building Control and the Director’s Administration team for the period 1 April 2015 to 31 January 2017.

It was agreed that the Rolling Year Absence report as at 31 January 2017 be noted.

5.3 Confidential Report by Lead Head of Development

Item for Decision

5.3.1 City Centre Hotel Development – Presentation

It was noted that the above presentation had been received earlier in the meeting (item 4.2 refers).

5.3.2 2017 Pipe Band Championships

The Lead Head of Development reminded the Committee that the Council had delegated authority to the Development Committee at its Meeting in April 2017 to agree a way forward in relation the 2017 Pipe Band Championships.

The Lead Head of Development outlined in his report the offer from the Royal Scottish Pipe Band Association (Northern Ireland Branch) to host a Pipe Band Championship event in the Lisburn City area on 5 August 2017 as consequence of the Council submitting a lower bid of £12,000 plus technical/marketing support.

The Lead Head of Development also updated the Committee in regard to previous queries from the Committee regarding the annual pipe band event in Portrush supported by Causeway Coast and Glens Borough Council.

The Lead Head of Development responded to questions from Alderman D Drysdale on the issue of RSPBA (NI Branch) charging a gate fee on council-owned land.

It was proposed by Councillor A Givan, seconded by Councillor A P Ewing, that the Council submits a bid of £12,000 plus technical/marketing support to the RSPBA (NI Branch) to host the Pipe Band Championship in Lisburn on 5 August 2017, with RSPBA (NI Branch) charging a gate fee for cars on the day.

The above proposal by Councillor A Givan was put to the Meeting and on a show of hands, declared ‘carried’ there being three votes in favour and two votes against. The Chairman, Councillor U Mackin, did not vote.

Alderman D Drysdale abstained from voting on this proposal.

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5.3.3 Rolling Year Absence Figures for the Director’s Administration Team and Economic Development

The Committee had been furnished with a table showing rolling year absence figures for the Director’s Administration Team and Economic Development for the period 1 April 2015 to 31 January 2017.

It was agreed that the Rolling Year Absence report as at 31 January 2017 be noted.

It was proposed by Councillor J Gallen, seconded by Councillor A P Ewing, and agreed to come out of Committee and normal business was resumed.

Resumption of Normal Business

5.4 Report by Lead Head of Development

It was agreed that the report and recommendations of the Lead Head of Development be adopted subject to any decisions recorded below.

Items for Decision

5.4.1 Presentation - Hillsborough Public Realm Update

It was noted that the presentation by The Paul Hogarth Company Limited been received earlier in the meeting (item 4.1 above refers).

5.4.2 Invest Northern Ireland Moratorium on Grant – Hotel Projects

The Lead Head of Development reported that a moratorium on grant aid support for hotel capital projects existed within a 10 mile radius of Belfast City Centre which had been originally put in place to protect Belfast’s accommodation sector.

It was agreed to recommend that the Chief Executive writes to the Chief Executive of Invest NI to seek a meeting to discuss grant support because of its potential impact on hotel developments in Lisburn and Castlereagh, such a meeting to be attended by the Chairman and Vice Chairman of the Committee and appropriate Officers.

5.4.3 Consultation - Industrial Strategy for Northern Ireland (Closing Date: 25 April 2017)

The Committee had been furnished with details of the above-mentioned consultation currently being taken forward by the Department for the Economy.

It was agreed to recommend that the Members submit any comments on the above consultation to the Economic Development Unit by Friday 14 April 2017 in order that the Council’s response be submitted to the Department by the stipulated closing date.

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5.4.4 Rural Village Renewal Update

The Lead Head of Development reminded the Committee that at its Meeting in March 2016 it had been noted that following on from the completion of a village renewal scoping study, five villages had been taken forward for funding consideration under the Village Renewal Scheme as part of the Council’s pending application(s) to Priority 6 of the NI Rural Development Programme (NIRDP) 2014-2020, namely; Aghalee, Dromara, Drumbo, Glenavy and Stoneyford.

The final Village Renewal Plans had been circulated to the Committee via SharePoint. Copies were also available on the Council’s website.

It was noted that Officers having reviewed the feasibility and affordability of the initiatives that had received the most support from the community, a shortlist of projects had been identified for each village that could be taken forward to application stage for the NIRDP.

The Committee had been furnished with a copy of a report outlining the results of the public consultation process and recommending those projects that might be delivered through the NIRDP, subject to consideration by the Committee.

It was proposed by Councillor A P Ewing, seconded by Councillor J Gallen, and agreed to recommend that the proposed projects, and associated costs, for each of the five villages of Aghalee, Dromara, Drumbo, Glenavy and Stoneyford to be delivered through the NIRDP be agreed, as follows:

VILLAGE TOTAL NIRDP COUNCIL ESTIMATED CONTRIBUTION PROJECT COST AGHALEE £200,000 £150,000 £50,000

DROMARA £300,000 £145,000 £85,000

DRUMBO £220,000 £150,000 £50,000

GLENAVY £165,000 £110,000 £55,000

STONEYFORD £140,000 £90,000 £50,000

The Chairman, Councillor U Mackin, did not vote on the above proposal.

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5.4.5 Public Space CCTV Integration Project Update

The Lead Head of Development reminded the Committee that the above matter had been discussed at the March Meeting of the Committee when it had been agreed that a further report be provide to the Committee at its Meeting in April 2017 with a view to a decision being made thereon.

The Committee had been furnished with a copy of a report outlining further detail on the CCTV Integration Project.

The Lead Head of Development reminded that Committee that it had been recommended to the Committee at its Meeting in March 2017 that the sum of £29,000 + VAT be made available to Lisburn Commerce Against Crime (LCAC) for the delivery of the CCTV project.

It was proposed by Councillor J Gallen, seconded by Councillor A Givan, and agreed to recommend that the update report on the Public Space CCTV Integration Project be noted and that the sum of £29,000 + VAT be granted to LCAC for the delivery of the CCTV project to cover some of the additional costs given the benefit to the Council achieved through this work.

5.4.6 Request for Delegated Authority to May 2017 Development Committee

It was agreed to recommend on a proposal by Councillor A Givan and seconded by Councillor A P Ewing, that the Council delegates authority to the May Meeting of the Development Committee to consider the undernoted projects:

a) Castle Street Car Park Operations, and

b) Erection of Orange Arch, Lisburn City Centre.

5.4.7 Berrien County Chamber of Commerce & Development Authority, Georgia, - International Trade Strategic Gateway Project

The Lead Head of Development reminded the Committee that at its Meeting in March 2017 it had been agreed that the Council would participate in a civic visit to Berrien County, Georgia, USA, with a Council delegation led by the Chairman and Vice Chairman of the Development Committee.

It was proposed by Alderman W J Dillon, seconded by Alderman D Drysdale, and agreed to recommend that the Council’s Chief Executive and a relevant Officer from the Economic Development Unit attend the visit to Berrien County, Georgia, as part of the Council delegation.

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DC 05/04/2017 5.4.8 European Entrepreneurial Region (EER) 2018 – The Northern Ireland and Western Regional Assembly (NWRA)

The Lead Head of Development reminded the Committee that following a process led by the Northern Ireland Local Government Association, Northern Ireland had secured the European Entrepreneurial Region title for 2015.

The Lead Head of Development reported that currently the Northern and Western Regional Assembly (NWRA) that coordinated all regional development, planning and infrastructure affairs in the Northern and Western regions of the Republic of Ireland were preparing a bid to become European Entrepreneurial Region (EER) 2018.

It was noted that the NWRA’s application required widespread political support from across their own region and beyond and in this regard Mr David Minton, Director of NWRA, had written to all Local Authorities in Northern Ireland seeking letters of support from their Chief Executives.

The Committee had been furnished with a copy of a draft letter supplied by NWRA that could be amended to suit each local authority together with a briefing note on European Entrepreneurial Region (EER) 2018.

It was agreed to recommend that the Council writes a letter of support to NWRA.

5.4.9 Department of the Economy – Superfast Broadband Deployment Update

The Lead Head of Development reported that the Department of the Economy (DfE) was to release £4 million to BT to extend superfast broadband coverage across all 11 council areas in Northern Ireland.

The Committee had been furnished with a copy of correspondence to the Council whereby BT had recommended 48 postcodes within the Council area that may be considered for investment as part of infrastructural improvements. It was noted that the postcodes included were primarily within Dromara, Ballymacbrennan, Ballinderry and Glenavy.

The Lead Head of Development reported that it had been confirmed that due to the fact that £4 million would only meet a small proportion of the overall superfast broadband requirements Northern Ireland wide, were was no guarantee that all premises in a particular postcode would benefit from the scheme.

Subject to each Council Committee agreement, if no council requested any changes to the postcodes as outlined DfE would proceed with progressing the scheme as originally planned from January 2018.

It was agreed to recommend that the post codes in the areas of Dromara, Ballymacbrennan, Ballinderry and Glenavy, as circulated, be confirmed to the DfE for investment as part of the Northern Ireland wide DFE Superfast Broadband

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5.4.9 Department of the Economy – Superfast Broadband Deployment Update (Cont’d)

Deployment Scheme and that the Council grants retrospective approval to the Development Committee for the above recommendation given the timeline outlined.

Items for Noting

5.4.10 Belfast Rapid Transit - Informal Consultation

The Committee had been furnished with a copy of a letter dated 6 March 2017 from Transport NI advising of an informal consultation in connection with proposals to extend the operating hours of the Belfast Rapid Transit bus lanes to 12 hours (7.00 am to 7.00 pm). The closing date for responses was Monday 17 April 2017.

It was agreed that the report by the Lead Head of Development be noted.

5.4.11 Dundonald Village Centre

Further to the request at the March Meeting of the Committee in connection with the need for improvements in Dundonald Village Centre, the Committee had been furnished with, and noted the content of, a summary report of completed, ongoing and planned Council projects for the Dundonald area.

Alderman D Drysdale welcomed the above-mentioned report and commended the Head of Service (Parks & Amenities) and the Projects Development Manager for their efforts in relation to the projects being taken forward through Leisure Services at Moat Park and Billy Neill Playing Fields.

The Lead Head of Development noted comments from Alderman D Drysdale regarding businesses on the Upper Newtownards Road being involved also in considering improvements in this area, The Lead Head advised that the Council had an indicative capital allocation of £2m in 2019/20 for such projects and agreed to update the Committee in due course regarding any further projects in this area, going forward.

5.4.12 City Centre Events Programme

The Lead Head of Development reminded the Committee of the programme of events which had been delivered in Lisburn City Centre during 2016, animating and profiling the improved public realm area.

Following on from last year’s events the Council’s Regeneration Team had developed a programme of events to be delivered in 2017. A copy of a report detailing the proposed Lisburn City Centre events for 2017 had been circulated to the Committee, it being noted that a number of the events would be delivered in partnership with other City Centre stakeholders including churches, community groups and youth

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5.4.12 City Centre Events Programme (Cont’d)

organisations. It was also noted that the City Centre Management Officers also continued to support some of these groups to deliver their own events in Market Square using the new facility.

It was agreed that the content of the Lisburn City Centre event programme 2017 be noted.

5.4.13 City Centre Stakeholder Group Updates

5.4.13.1 City Centre Stakeholder Group Meetings Update

The Lead Head of Development reminded the Committee of the City Centre Stakeholder meetings that took place on a quarterly basis to continue the Council’s partnership working with stakeholders in Lisburn City Centre.

The Lead Head of Development reported that following the last meeting it had been agreed that the format of these meetings be reviewed and a plan put in place for the upcoming series of meetings which would enable proactive participation from the wider stakeholder members of the group at the meetings. It had also been agreed that the venue for the meetings should be relocated from Lagan Valley Island to try to encourage more people based in the City Centre to participate.

The Committee had been furnished with a copy of a report outlining the new proposed format for the meetings, including venue and dates.

It was agreed that the report on the City Centre Stakeholder Group Meetings Update be noted.

5.4.13.2 Meeting with the Lisburn City Centre Ministers’ Fellowship

The Lead Head of Development reported that following on from the most recent City Centre stakeholders meeting, the Chief Executive and the Council’s Regeneration and Infrastructure Officer had met in March 2017 with the Lisburn City Centre Ministers’ Fellowship to discuss partnership working between the various Lisburn churches and Lisburn & Castlereagh City Council. The Lisburn City Centre Ministers’ Fellowship members included representation from all churches across the Lisburn City area.

The Lead Head of Development advised that through various departments in the Council some joint initiatives were already taking place. This included the Council’s City Centre Management Team working on an event with Lisburn Cathedral which would be delivered in Lisburn City Centre on Easter Saturday.

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5.4.13.2 Meeting with the Lisburn City Centre Ministers’ Fellowship (Cont’d)

At the meeting it had been agreed that the churches would contribute to the City Centre stakeholder meetings more actively and work in partnership with the Council to encourage promotion of City Centre activity to their congregations. A number of upcoming events had been discussed and it had been agreed that through the Council’s City Centre Management function, the Council would work with the churches to continue to facilitate church managed events in the City Centre.

It was agreed that the Committee notes the discussions held at the meeting with the Lisburn City Centre Minister’s Fellowship.

5.4.14 Budget Report – Development

The Committee had been furnished with a summary budget report for Development for the year to 31 March 2017 as at 28 February 2017.

It was agreed that the budget report as at 28 February 2017 be noted.

5.5 Report by Lead Head of Planning & Building Control (Cont’d)

5.5.1 Department for Infrastructure

5.5.1.1 Consultation Paper – Proposal for the Roads (Environmental Assessment) Regulations (NI) 2017 (Closing Date Friday 21 April 2017 at 4.00 pm)

The Lead Head of Planning & Building Control reported that a consultation had been issued by the Department for Infrastructure regarding proposals to introduce legislation to transpose the requirements of European Council Directive 2014/52/EU in relation to the assessment of the effects of certain public and private projects on the environment, and advised that those Regulations applied to Roads projects.

The Committee had been circulated with a copy of a letter dated 15 March 2017 from the Department regarding the above-mentioned consultation, it being noted that a copy of the Consultation paper could be assessed via Department’s website.

It was agreed to recommend that the Members forward any comments on the consultation to the Lead Head of Planning & Building Control by close of business on Thursday 13 April 2017 in order that a response be submitted by the Council by the stipulated closing date.

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DC 05/04/2017 5.5.1.2 Proposed Waiting Restrictions – Clonevin Park, Lisburn

The Committee had been furnished with a copy of a letter dated 20 March 2017 from Transport NI in relation to proposed waiting restrictions at Clonevin Park, Lisburn, regarding the Committee’s request that waiting restrictions be considered for the opposite end of Clonevin Park also.

It was agreed to recommend that:

a) the Committee accepts the invitation to meet on site with Traffic Management Officials to discuss this matter, and

b) Councillors S Carson and A Givan, who had proposed and seconded the above proposal at the February Meeting of the Committee, respectively, be included in the meeting with Traffic Management, along with the Lead Head of Planning and Building Control.

Item for Noting

5.5.2 Budget Report – Building Control

The Committee had been furnished with a copy of a summary Budget Report for Building Control for the year to 31 March 2017 as at 28 February 2017.

It was agreed that the Budget Report as at 28 February 2017 be noted.

6. Confidential Business

Reports by the Lead Head of Planning & Building Control and Lead Head of Development

It was noted that the Confidential reports had been considered earlier in the Meeting (items under 5.2 and 5.3 refer).

7. Any Other Business

7.1 Whitemountain and District Community Association The Chairman, Councillor U Mackin

The Chairman, Councillor U Mackin, commended the activities of the Whitemountain and District Community Association at Belshaw’s Quarry Nature Reserve which involved preparation work for a geologically themed sculpture event.

It was agreed to recommend on a proposal by Alderman D Drysdale that the Council contributes the sum of £500 towards the production of advertising and publicity leaflets to promote the forthcoming Sculpture Design event at Belshaw Quarry Nature Reserve and that this location be included in the Lisburn Castlereagh Visitor Guide.

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DC 05/04/2017 7.2 Royal Ulster Agriculture Society – Pre Application Proposals – Balmoral Park, The Chairman, Councillor U Mackin

At the request of the Chairman, Councillor U Mackin, it was agreed to recommend that the Council writes in support of The Royal Ulster Agriculture Society’s submission of their Pre Application Proposals to extend the event space at their site at Balmoral Park.

Alderman W J Dillon and The Right Worshipful the Mayor, Councillor B Bloomfield, spoke in support of the Chairman’s proposal to support the efforts of RUAS.

The Lead Head of Planning and Building Control updated the Committee in regards to the Council’s Planning Committee’s consideration of the proposals by RUAS at its meeting held on Monday 3 April 2017.

7.3 Institute of Waste Management’s Annual Conference Eikon Exhibition Centre, Balmoral Park

The Chairman, Councillor U Mackin, reminded the Committee that the Institute of Waste Management had hosted their annual conference at the Eikon Exhibition Centre, Balmoral Park, this year, the Council having contributed towards publicity materials for the event. The Chairman reported that the conference organisers had since indicated that following the success of this year’s conference venue, they were considering the same venue for their conference in 2018 also.

There being no further business for consideration the meeting terminated at 9.20 pm.

______Mayor/Chairman

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GAC 11.04.2017 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Governance and Audit Committee held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 11 April, 2017 at 5:30 pm

PRESENT: Councillor T Mitchell (Chairman)

The Right Worshipful the Mayor Councillor R B Bloomfield MBE

Deputy Mayor Alderman S Martin

Aldermen G Rice MBE and J Tinsley

Councillors J Baird, S Carson, D J Craig, J Gallen, A Girvin, A Grehan, B Hanvey, V Kamble and C Quinn

IN ATTENDANCE: Chief Executive Audit and Risk Manager Policy Officer Rural Development Manager Performance Improvement Officer Member Services Officer

Bann Technology

Mr S McPeake

1. Apologies

It was agreed to accept apologies for non-attendance at the meeting on behalf of Aldermen M Henderson MBE and W A Leathem and the Community Planning Manager.

2. Declarations of Interest

There were no declarations of interest expressed at the meeting.

3. Minutes

It was proposed by Alderman J Tinsley, seconded by Councillor B Hanvey and agreed that the minutes of the meeting of the Governance and Audit Committee held on 14 March, 2017, as adopted at the meeting of Council held on 28 March, 2017, be confirmed and signed.

Councillor J Baird arrived to the meeting at this point (5.33 pm). 371

GAC 11.04.2017 4. ReportAll

Further to the decision taken at the last meeting of the Committee, the Chairman, Councillor T Mitchell, welcomed Mr S McPeake, Bann Technology, to the meeting. With the use of visual aid equipment, Mr McPeake made a presentation to the Committee in respect of ReportAll, which was a free download mobile application allowing citizens to upload incidents that were then submitted to the relevant Council or Statutory Authority for action.

A number of Members present at the meeting stated that they had downloaded the application and were very impressed with it. Mr McPeake answered several queries raised by Members, following which the Chairman, Councillor T Mitchell, thanked him for his attendance and he left the meeting (5.59 pm).

During discussion in relation to ReportAll, the Council’s Rural Development Manager, who was in attendance at the meeting, advised that there was a possibility of applying for a grant from the Rural Basic Services Scheme to purchase the ReportAll facility. He also stated that, should the Council proceed to purchase this facility, the Local Action Group was quite representative of the wider rural community in the Council area and this could be a useful mechanism for promoting the Council’s participation in ReportAll.

The Performance Improvement Officer having clarified that the cost of ReportAll was £3,600 per year, it was proposed by Alderman J Tinsley, seconded by Councillor S Carson and agreed to recommend that the Council purchase this facility on a trial basis and that the matter of the Council purchasing this directly or by applying for a grant from the Rural Basic Services Scheme be left to the Corporate Management Team to consider.

5. Report from Chief Executive

It was agreed that the report and recommendations of the Chief Executive be adopted, subject to any decisions recorded below.

Item for Decision

5.1 Report from Performance Improvement Officer

Members were provided with a copy of a report prepared by the Performance Improvement Officer containing the following matters:

5.1.1 ReportAll

It was noted that this matter had been dealt with under item 4.

5.1.2 APSE Performance Networks

The Performance Improvement Officer reported that the NI Performance Networks Working Group had met on 28 March, 2017. This had been the forum to influence changing any of the Key Performance Indicators (KPIs) within Performance Networks. Appropriate Heads of Service, together with the 372

GAC 11.04.2017 5.1.2 APSE Performance Networks (Contd)

Performance Improvement Officer, had attended this working group. It was noted that specific service level working groups from within the sector would be meeting in May to discuss this further.

5.1.3 NIAO Letter and Published Report

Members were provided with a copy of a letter from the Northern Ireland Audit Office (NIAO) dated 14 March, 2017, together with a copy of the Lisburn & Castlereagh City Council 2016-17 Annual Improvement Report. This report was a high level summary of the Council’s Audit and Assessment Report, which had been issued in November 2016. It was noted that this would be placed on the Council’s website under the Performance Improvement Section.

5.1.4 Performance Improvement Plan Update

Members having been provided with a copy of the draft Performance Improvement Plan for 2017/18, including performance improvement objectives for 2017/18, it was proposed by Alderman J Tinsley, seconded by Councillor A Grehan and agreed to recommend that the Plan be approved. It was further noted that it was planned to carry out a public consultation on this Plan in May 2017.

5.1.5 APSE Membership and Fees

Members having been provided with a copy of an invoice in respect of the Council’s APSE corporate membership for 2017/18, it was proposed by Alderman J Tinsley, seconded by Councillor A Girvin and agreed to recommend that approval be given to payment of the invoice.

At the request of Alderman J Tinsley, it was further agreed to recommend that the Performance Improvement Officer prepare a synopsis of how the Council had benefited from its membership of APSE over the last two years.

In response to comments by Councillor V Kamble that almost all of its training seminars were held on the UK Mainland, it was agreed to recommend that the Performance Improvement Officer convey to APSE that the Council would welcome more training seminars being held in Northern Ireland.

5.2 Report from Policy Officer

Members were provided with a copy of a report prepared by the Policy Officer containing the following matters:

5.2.1 Invitation to Attend Dinner in Mayor’s Parlour, Belfast City Hall

Members were provided with a copy of correspondence from the Right Hon The Lord Mayor of Belfast, Alderman Brian Kingston, and the Chief Executive of Belfast City Council, Mrs Suzanne Wylie, inviting the Mayor and the Chief Executive to attend a dinner in the Mayor’s Parlour, Belfast City Hall, on Thursday, 4 May, 2017 at 5.00 pm. 373

GAC 11.04.2017 5.2.1 Invitation to Attend Dinner in Mayor’s Parlour, Belfast City Hall (Contd)

The event was intended as a networking and information-sharing evening to promote an understanding of how councils could work together at a Local Government level.

The Chief Executive provided a verbal update on recent discussions she had had with Mrs Wylie on a number of current issues.

It was proposed by Councillor J Baird, seconded by Alderman J Tinsley and agreed to recommend that approval be given to the attendance of the Chief Executive at the networking dinner. It was noted that The Right Worshipful the Mayor, Councillor B Bloomfield, would also be attending.

5.2.2 Reports Provided to Council and Committee within Five Day Timeframe

At the meeting of Committee held on 14 March, 2017, discussion had been initiated on the subject of reports being presented inside the five day limit set out in the Council’s Standing Orders, with the result that insufficient time was available for Members to properly consider the contents. It had been agreed that the Chief Executive investigate specific occasions when information had been circulated within five days of a Council or Committee meeting and provide a report in this regard.

Standing Orders dictated that all relevant information should be with Member Services at a certain time, as set out in the Policy Officer’s report. In practice, there was a degree of flexibility around the provision of reports to Member Services, with Officers working together to ensure that reports which were provided well into the day after the cut-off date were issued to Members to comply with the five day deadline.

Members were provided with, and noted the contents of, an analysis of all additional reports provided to Member Services since April 2016 indicating the number of reports provided within the five day limit broken down by Committee and whether reasons were provided for any lateness or otherwise. The Policy Officer advised that procedures were being implemented to ensure that reports were provided to Members in accordance with Standing Orders.

5.2.3 Additional Progress on the Provision of a New Corporate Plan

Members reminded that, at the last meeting of the Committee, a sum of up to £8,000 was agreed to provide consultancy assistance with the development of a new Corporate Plan. Since then, a specification had been developed and provided to the Council’s Procurement Section for tender action. At present, it was expected that a tender would be awarded by early May 2017, with work to develop the Plan taking place over the Spring and Summer months. A final draft Plan was anticipated to be presented to Members for approval in September, with the final Plan being published in October 2017.

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GAC 11.04.2017 5.2.3 Additional Progress on the Provision of a New Corporate Plan (Contd)

Members were considered crucial to the development and final forming of the Plan. This being the case, it was noted that a report detailing Member involvement, together with a timeline, would be provided once a successful tender exercise had taken place and a consultant had been appointed.

5.2.4 Council’s Standing Orders – Continuing Effect of Schedule 3 to the Local Government (Transitional, Supplementary, Incidental Provisions and Modifications) Regulations (Northern Ireland) 2014

Members were reminded that, at the last meeting of the Committee, a report had been provided regarding draft and existing governance legislation and a potential consequential change to the Council’s Standing Orders as a result.

Investigations to date had shown potentially significant implications for Local Government as a whole and a collective approach to resolving the matter, including the provision of legal advice, was being progressed at present.

It was noted that a further report on this matter would be provided once a legal opinion had been received and a strategy towards resolving the issue was adopted.

5.3 Report from Audit and Risk Manager

Members were provided with a copy of a report prepared by the Audit and Risk Manager containing the following matters:

5.3.1 Internal Audit Summary Report

Members were provided with a copy of a summary of recommendations and management response in respect of the Economic Development Internal Audit, prepared by Capita.

During discussion in relation to the Economic Development Internal Audit Summary Report:

(a) Councillor D J Craig referred to item 1.24 in the report and stated that there needed to be a consistent approach across the board in respect of reviewing and managing budget and that whatever method was being used needed to be appropriate. The Audit and Risk Manager agreed to look into exactly what Capita was referring to in item 1.24 and report back to Councillor Craig; (b) Councillor D J Craig expressed his concern at the reference in item 1.26 to there being “no ongoing monitoring of achievements against objectives for the year”, particularly given the fact that the Council was about to embark upon a number of major projects. The Audit and Risk Manager confirmed that there was continual monitoring of projects, with quarterly monitoring reports produced. He agreed to query the wording of this item with Capita and seek clarification. The Chief Executive stated that, before embarking upon the capital projects referred to by Councillor 375

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Craig, Officers would be checking project management to make sure all systems were correct and that Members were satisfied that there was adequate management of resources. Each project would have its own Risk Register.

Following discussion, it was proposed by Councillor J Gallen, seconded by Councillor S Carson and agreed to recommend that the Economic Development Internal Audit Summary Report be approved.

5.3.2 Northern Ireland Audit Office Feedback Survey

The Audit and Risk Manager reported receipt of an email from the NIAO on 31 March, 2017 requesting completion of a feedback survey which was being carried out as part of the NIAO’s stakeholder engagement strategy. With the exception of section 4, on which the Committee’s views were being sought, the survey had been completed by the Director of Corporate Services.

It was proposed by Alderman G Rice, seconded by Councillor A Girvin and agreed to recommend that the feedback survey be returned to the NIAO by the deadline of 14 April, 2017 and that section 4 make reference to the Committee’s view that, in recognising that NIAO staff were highly skilled individuals, Members, who did not have a high level of expertise in this area, would welcome more simplified presentations by its staff who attended meetings.

5.3.3 Current Audit Fieldwork and Key Tasks

Members noted from the Audit and Risk Manager’s report, details of audit fieldwork and key administrative tasks that were currently in progress.

Items for Noting

5.4 Report from Community Planning Manager

In the absence of the Community Planning Manager, her report was presented by the Chief Executive.

Members were provided with a copy of a report prepared by the Community Planning Manager containing the following matters:

5.4.1 Community Planning Update

The Community Planning Manager reported that the Strategic Community Planning Partnership (SCPP) had met on 30 March, 2017 to discuss and agree the content of the Community Plan. Stratagem had been given feedback from the consultation and had made changes according to the comments received, where appropriate. They had also given an assessment of which comments had not been incorporated into the Plan and for what reason, which would be presented as a ‘You said We did’ appendix to the Community Plan in due course. There had been broad agreement of the content as presented and it was 376

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acknowledged that a considerable amount of the comments made were more likely to be incorporated into the Action Plan as they were suggestions for specific projects.

There would be a final editing of the Plan once it had been amended to take account of the comments made at the meeting. This final editing would be overseen by Richard O’Rawe and a small team of Council Officers.

It had been agreed that the Community Planning Partnership Officers’ Working Group should meet in the next few months and work up an Action Plan to be presented for discussion at the next SCPP meeting on 22 June, 2017. It was noted that the basis would be the illustrative actions in the Community Plan, as well as the comments made during the consultation period.

5.4.2 Geographical Information Systems Officer

Members were reminded that, in June 2016, the Council had approved a business case for the employment of a Geographical Information Systems (GIS) Officer through a ‘concordat’ arrangement with Land & Property Services (LPS) and to share the Officer as a resource, including costs, with Armagh, Banbridge and Craigavon Borough Council. LPS had provided an interim GIS Officer to help with pressing matters while recruitment took place. However, LPS had recently contacted the Council to indicate it would no longer honour the agreement due to internal financial and resource restrictions and, therefore, had withdrawn the interim GIS Officer.

In the short time the GIS Officer had embedded in the Council, the benefit to existing processes had become very clear, as well as the potential to deliver services more quickly.

The Council now had an opportunity to consider the best way forward and it was noted that a full report outlining options available would be presented to the Committee at its next meeting.

6. Confidential Business

There was no confidential business for consideration at the meeting.

7. Any Other Business

There was no other business.

There being no further business, the meeting was terminated at 6.54 pm.

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LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Meeting of the Corporate Services Committee held in the Cherry Room, Island Civic Centre, The Island, Lisburn on Tuesday 11th April 2017 at 7.00 pm.

PRESENT: Councillor O Gawith (Chairman)

The Right Worshipful The Mayor Councillor R B Bloomfield, MBE

Deputy Mayor Alderman S Martin

Aldermen A Ewart and T Jeffers

Councillors T Beckett, S Carson, J Craig, A Ewing, A Grehan, B Hanvey, V Kamble, A McIntyre and B Mallon

OTHER MEMBER: Alderman J Tinsley

Councillor J Palmer

IN ATTENDANCE: Chief Executive Director of Corporate Services Head of Central Support Services Head of Finance & IT Head of Human Resources & Organisation Development Head of Marketing & Communications (Ms A Goddard) Lagan Valley Island Facilities Manager Member Services’ Officer

Commencement of Meeting

The Chairman, Councillor O Gawith, welcomed all present to the meeting and asked that any Member entering or leaving it alert him accordingly so that the Member Services’ Officer might accurately reflect arrival and departure times in the minutes.

1. Apologies

Apologies for non-attendance at the meeting were accepted and recorded on behalf of Aldermen J Dillon MBE, D Drysdale and W Leathem.

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2. Declarations of Interest

The Chairman invited Members to declare any Interests they might have in relation to the business of the meeting and reminded them of the requirement that they complete Declaration of Interest forms in this regard which had been provided at the meeting.

There were no Declarations of Interest.

3. Minutes of Meeting

It was proposed by Councillor S Carson, seconded by Councillor A Ewing and agreed that the Minutes of the meeting of the Committee held on the 14th March 2017 as adopted by the Council at its Meeting held on the 28th March 2017 be confirmed and signed.

The Director verbally referred to the decision of the Committee at its meeting held on the 14th February 2017 that financial assistance in the sum of £1,000.00 be awarded to the Lisburn Branch of the Royal Ulster Rifles Association for their visit to Ypres in August 2017. This payment would be subject to proof of spend by the Association. The Director verbally reported that – earlier that day – the Association had advised him that the trip would not be proceeding. The decision regarding financial assistance would not be therefore be implemented.

4. Report of Director of Corporate Services

Presented by Director of Corporate Services.

It was proposed by Councillor A Ewing, seconded by Councillor J Craig and agreed that the report and recommendations of the Director of Corporate Services be adopted, subject to any decisions recorded below and other items noted:-

4.1 Report of Head of Central Support Services

Presented by Head of Central Support Services.

It was proposed by Councillor B Mallon, seconded by Councillor J Craig and agreed that the report and recommendations of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:-

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4.1.1 Armed Forces Day – Saturday 24th June 2017 Flying of Specially Commissioned Armed Forces Day Flag at Lagan Valley Island Week commencing Monday 19th June 2017

Members were advised that Armed Forces Day 2017 was Saturday 24th June 2017.

It was agreed to recommend that - as in previous years - the Armed Forces Day flag be hoisted (this year on Monday 19th June 2017) and that the Head of Central Support Services be delegated authority to incur expenditure associated with any appropriate reception for this event.

4.1.2 National Malaya & Borneo Veterans Association (NI Branch) Professor Pantridge Memorial - Ceremony

Members were reminded that - in recent years - the Northern Ireland Branch of the National Malaya & Borneo Veterans Association had on an annual basis and usually in October, held a ceremony at the Professor Pantridge Memorial, Lagan Valley Island. The association had requested that the Council permit and host the 2017 event on Saturday 30th September 2017.

It was agreed to recommend that the request referred to above be acceded to.

4.1.3 Regimental Association of the Ulster Defence Regiment CQC 45th Anniversary of Formation of WUDR (Greenfinches) Celebratory Event – Saturday 6th October 2018

Members had been provided with a copy of a letter dated the 6th March 2017 from the Regimental Association of the Ulster Defence Regiment regarding the 45th anniversary in 2018 of the formation of the Women’s section of the UDR known as the Greenfinches.

The association hoped to hold a 45th anniversary event for the Greenfinches in the Island Centre on Saturday 6th October 2018, such an event comprising a meal, entertainment and exhibition.

As the Ulster Defence Regiment was a Freeman of the City of Lisburn, it would enjoy a 30% discount on the use of LVI facilities for this event.

It was proposed by Councillor J Craig, seconded by Councillor A McIntyre and agreed to recommend that the request from the Regimental Association of the Ulster Defence Regiment for an event to be held at Lagan Valley Island on the 6th October 2018 to mark the 45th anniversary of the WUDR (Greenfinches) be acceded to.

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4.1.4 Contracts for the Supply & Delivery of Corporate Stationery

Members were reminded that – at its meeting held on the 25th August 2015 – the Council had noted that contracts for the supply and delivery of corporate stationery had been awarded to Minprint Limited of 401 Castlereagh Road, Belfast, BT5 6QP and The Pierce Partnership Limited of 17 Dargan Crescent, Duncrue Estate, Belfast, BT3 9RP.

An option within the contracts to extend them for a one year period had been implemented by the Corporate Services Committee at its meeting held on the 8th November 2016.

Given that the original contract would be due to expire pre August 2017, it was considered appropriate for these contracts to be considered, the original contract for which being due to expire pre August 2017.

It was agreed to recommend that the renewal of the contracts for the supply and delivery of corporate stationery be proceeded with.

4.1.5 Huntington’s Disease Association Northern Ireland “LightItUp4HD” - Monday 15th May 2017 Lighting up of Council Buildings in Blue/Purple

Members had been provided with a copy of an e-mail dated the 3rd April 2017 from the Huntington’s Disease Association Northern Ireland asking that the Council considers lighting its offices in blue (HD) and/or purple (Juvenile HD) on its global awareness day of Monday 15th May 2017. Attendant information had also been provided with the report.

It was agreed to recommend that Lagan Valley Island be lit in blue and/or purple on the Huntington’s Disease global awareness day of Monday 15th May 2017.

4.1.6 Policy Forum Seminar “The Future for Healthcare in Northern Ireland: Implementing the ‘Delivering Together’ Recommendations” 28th June 2017 – Belfast

Members had been provided with details of the above conference for which the cost of a Member’s attendance had been estimated at £221.70.

It was agreed to recommend that details of the above conference be noted, no Members being nominated for attendance.

Councillor T Beckett entered the meeting. (7.03 pm)

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4.1.7 Health Working Group

(a) Minutes of Meeting – 6th December 2016

It was agreed to recommend that the minutes of the meeting of the Health Working Group held on the 6th December 2016 be noted.

(b) Meeting held on 24th March 2017 - Decisions

Members were advised that a meeting of the Health Working Group had taken place on the 24th March 2017 with the undernoted decisions having been taken. In order for action on these decisions to proceed, it was agreed to recommend that they be endorsed:-

(i) Department of Health Consultation on the Reformed IFR (Individual Funding Request) Policy Document and Guide for Patients & Service Users (Closing Date: 7th April 2017)

To endorse the decision that – by way of a response to the above consultation document, the Department of Health be advised that the Council would wish to state that any option that would make the process under consideration more transparent was to be welcomed. Given the closing date for the receipt of comments, to retrospectively endorse that decision having been actioned.

(ii) Northern Ireland Confederation of Health & Social Care Discussion Session – “Elective Care Plan – Transformation & Reform of Elective Care Services” 12th April 2017 (4.00 pm – 6.00 pm) BT Tower, Lanyon Place, Belfast

To endorse the decision that Councillor V Kamble be nominated to attend the above conference, that the appropriate arrangements be made for this attendance and that the Council be responsible for the payment of approved expenses. Given the close proximity of the date of the conference to that of the Corporate Services Committee, to retrospectively endorse the making of arrangements for this attendance

(iii) Health & Social Care – Business Services Organisation HSC Procurement Awareness Event for Social Care & Health Care Providers Lagan Valley Island – 5th May 2017 (10.00 am – 1.00 pm)

To endorse the decision to note correspondence in respect of the above and that no nominations be made for attendance at the awareness event.

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4.1.7 Health Working Group (Continued)

(b) Meeting held on 24th March 2017 – Decisions (Continued)

(iv) Regulation & Quality Improvement Authority – Presentation to Committee

To endorse the decision that the Regulation & Quality Improvement Authority be received at the next meeting of the Health Working Group which would be convened in advance of the AGM of the Council.

(v) Regulation & Quality Improvement Authority Draft Corporate Strategy 2017-2021 (Extended closing date: 27th March 2017)

To endorse the decision that the content of the above consultation document be noted.

(vi) Autism Initiatives Northern Ireland

To endorse the decisions that:-

 the letter dated the 13th December 2016 from Autism Initiatives NI about the activities of that organisation be noted;

 Autism Initiatives NI be invited to address a future meeting of the Working Group in relation to the objectives, activities etc of their organisation;

 in making their presentation – Autism Initiatives NI be asked to comment on – at times - a perceived diagnosis of Autism by a non-medical person was too quickly assigned to a child whose behaviour might just be that of a highly energetic inquisitive child as opposed to one being on the autism spectrum.

(vii) Ulster Hospital Dundonald – Level of Cover in New Wards

To endorse the decision that clarification be sought from the SE Trust officials at their next consultative meeting with the Health Working Group about 34 staff being on duty at any one time in the new Ulster Hospital wards, 24/7.

(viii) UNISON - Request to address Health Working Group

To endorse the decision that an invitation be extended to Ms Fiona Jess, the UNISON Joint Branch Secretary (Lisburn), to address the next meeting of the Health Working Group in relation to UNISON’s experience of the health care service at the Lagan Valley Hospital.

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4.1.7 Health Working Group (Continued)

(b) Meeting held on 24th March 2017 – Decisions (Continued)

(ix) Suicide Awareness Training

To endorse the decision that a progress report on Suicide Awareness Training be presented to the Health Working Group at each meeting.

(x) Tullycarnet Community Hubs & Facilities

To endorse the decision that the Community Planning Manager provide Councillor A Girvin with contact details for her relevant colleagues in the Belfast and South Eastern Health & Social Care Trusts to whom Councillor Girvin could speak on the above matter.

(c) Meeting of Health Working Group – 16th May 2017

Members noted that – following consultation with the Chairman, Councillor O Gawith – a meeting of the Health Working Group had been arranged for Tuesday 16th May 2017 at 2.30 pm.

4.1.8 Band of the Royal Marines Beating Retreat – 13th May 2017 – Castle Gardens, Lisburn

In furtherance of a previous decision, Members noted that the Beating Retreat by the Band of the Royal Marines in Castle Gardens, Lisburn was scheduled for Saturday 13th May 2017. This would be a private event by invitation only, however an earlier parade by the band through Lisburn would obviously be a public one.

4.1.9 Lisburn & Castlereagh Policing & Community Safety Partnership Schedule of Meetings

It was agreed to recommend that the schedule of forthcoming meetings of the Lisburn & Castlereagh PCSP be noted.

4.2 Report of Head of Finance & IT

Presented by Head of Finance & IT.

It was proposed by Councillor J Craig, seconded by Councillor A Ewing and agreed that the report and recommendations of the Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

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4.2.1 Carry-Over of Revenue Budgets 2016/2017

Members had been provided with a copy of a report regarding the carry-over of revenue budgets for 2016/2017. Such carry-overs had been discussed with the relevant Director and they also complied with the policy provided in the Accounting Manual for this purpose.

It was agreed to recommend that the carry-over of 2016/2017 revenue budgets into 2017/2018 be approved.

4.2.2 Chartered Institute of Public Finance & Accountancy (CIPFA) Consultations

(a) “Treasury Management in the Public Services: Code of Practice and Cross-Sectoral Guidance Notes” (Closing Date: 21st April 2017)

Members had been provided with a copy of the above consultation document and also a copy of the draft response thereto. Members’ comments were invited.

It was agreed to recommend that the draft response to the above consultation be accepted and be submitted to CIPFA by the stipulated closing date of the 21st April 2017.

(b) “The Prudential Code for Capital Finance in Local Authorities” (Closing date: 21st April 2017)

Members had been provided with a copy of the above consultation document and also a copy of the draft response thereto. Members’ comments were invited.

It was agreed to recommend that the draft response to the above consultation be accepted and be submitted to CIPFA by the stipulated closing date of the 21st April 2017.

4.2.3 Treasury Management Performance

It was agreed to recommend that a report on Treasury Management Performance for the year ended the 31st March 2017 be noted.

4.2.4 Financial Statement Period ended the 28th February 2017

It was noted that the net profiled expenditure for the period ended the 28th February 2017 was 7.00% below the approved estimates for the financial year 2016/2017.

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4.3 Report of Head of Human Resources & Organisation Development

Presented by Head of Human Resources & organisation Development.

It was agreed that the report and recommendations of the Head of Human Resources & Organisation Development be adopted, subject to any decisions recorded below and other items noted:-

4.3.1 Elected Member Development Steering Group

It was agreed to recommend that the minutes of the meeting of the Elected Member Development Steering Group held on the 22nd March 2017 be noted. The Head of Service advised Members that the documents referred to within the minutes were available upon request.

4.4 Report of Head of Marketing & Communications

Presented by Head of Marketing & Communications.

It was proposed by Alderman A Ewart, seconded by Councillor A Ewing and agreed that the report and recommendations of the Head of Marketing & Communications be adopted, subject to any decisions recorded below and other items noted:-

4.4.1 Citywide

The Committee noted that work was underway on the compilation and production of CityWide, which would be distributed in April 2017. The issue would contain a four page pull-out supplement on the upcoming food waste ban in landfill bins, together with a brown bin sticker and a red bin tag.

4.4.2 Digital Communications Training for Elected Members & Officers

Further to its meeting on the 11th October 2016, the Committee noted that appropriate guidance and support for Elected Members and Officers in the use of Social Media would be arranged in April/May on dates yet to be confirmed.

4.4.3 Projects undertaken by Marketing & Communications

It was agreed to recommend that the work undertaken by Marketing & Communications to assist in the undernoted projects be noted:-

 Annual Inward Investment Visit to Westminster;

 Local Development Plan – various works in collaboration with the Planning Unit.

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4.4.4 Media Coverage

It was agreed to recommend that media coverage reports for the months of January – March 2017 be noted.

5. Confidential Reports of Director of Corporate Services

The Director sought agreement to bring forward his confidential report so as to allow the Heads of Service to leave the meeting once their reports had been considered. This was agreed.

The Chairman advised that:-

 the report of the Head of Central Support Services was confidential for reason of information relating to the financial or business affairs of any particular person (including the Council holding that information);

 the report of the Head of Finance & IT was confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (ii) information which is likely to reveal the identity of individuals);

 the report of the Head of Marketing & Communications was confidential for reason of (i) information relating to the financial or business affairs of any particular person (including the Council holding that information); and (ii) information relating to individuals);

 the report of the Head of Human Resources & Organisation Development was confidential for reason of information which is likely to reveal the identity of individuals; and (ii) information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council).

It was proposed by Councillor A Ewing, seconded by Councillor J Craig and agreed that the confidential report of the Director of Corporate Services be considered “in Committee”, in the absence of members of the press and public being present.

5.1 Confidential Report by Head of Central Support Services

Presented by the Head of Central Support Services.

It was proposed by Councillor A Ewing, seconded by Councillor S Carson and agreed that the confidential report and recommendation of the Head of Central Support Services be adopted, subject to any decisions recorded below and other items noted:-

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5.1.1 Catering & Hospitality Services at Lagan Valley Island

Members were reminded that - at the meeting of Council on the 28th February 2017, delegated authority had been given to the Corporate Services Committee to agree the award of the tender for the provision of catering & hospitality services at Lagan Valley Island.

A Tender Evaluation Report had been provided with the Head of Service’s report.

It was agreed to recommend that - subject to their meeting the required Financial Appraisal Standard, the award of the Catering & Hospitality Services at Lagan Valley Island Concession Agreement to OCS commencing the 1st June 2017 be approved.

The Head of Service gave an assurance that she would be discussing the holding of major events at Lagan Valley Island with OCS.

The Head of Central Support Services and the LVI Facilities Manager left the meeting. (7.24 pm)

5.2 Confidential Report by Head of Finance & IT

Presented by the Head of Finance & IT.

It was proposed by Alderman A Ewart, seconded by Councillor A McIntyre and agreed that the confidential report and recommendations of the Head of Finance & IT be adopted, subject to any decisions recorded below and other items noted:-

5.2.1 Hanwood Trust

It was agreed to recommend that a report on the accounting treatment in regard to the Hanwood Trust be accepted, ie that:-

 on the basis of the advice received, the long term investment be written off in the Annual Accounts for the year ended the 31st March 2017;

 the write-off of £553,224 be transferred to the Capital Adjustment Account, therefore not affecting the District Fund balance.

5.2.2 Recovery of Off-Street Car Parking Debts

It was agreed to recommend that a report on the Recovery of Off-Street Car Parking Debts be noted and that the recommendation contained therein be accepted, ie that the debt recorded be written off the ledgers of Transport NI.

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5.2.3 Insurance Claims

It was agreed to recommend that the report on Insurance Claims up to the 31st March 2017 be noted.

The Head of Finance & IT left the meeting. (7.35 pm)

5.3 Confidential Report by Head of Marketing & Communications

Presented by the Head of Marketing & Communications.

It was proposed by Councillor B Hanvey, seconded by Alderman A Ewart and agreed that the confidential report and recommendation of the Head of Marketing & Communications be adopted, subject to any decisions recorded below and other items noted:-

5.3.1 Tender for Provision of a Graphic Design Select List Framework

In furtherance of a previous decision, the Committee noted that the tender exercise for the provision of a Graphic Design Select List was now complete.

It was agreed to recommend that the information in regard to the award of the above tender be noted and that the tender be awarded accordingly.

Alderman J Tinsley left the meeting. (7.36 pm)

5.3.2 Freedom of Information

It was agreed to recommend that the summary of Freedom of Information requests received in January – March 2017 be noted.

The Head of Marketing & Communications left the meeting. (7.37 pm)

5.4 Confidential Report of Head of Human Resources & Organisation Development

Presented by the Head of Human Resources & Organisation Development.

It was proposed by Councillor J Craig, seconded by Councillor A McIntyre and agreed that the confidential report and recommendations of the Head of Human Resources & Organisation Development be adopted, subject to any decisions recorded below and other items noted:-

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5.4.1 Workplan for Implementation of Filling Posts in New Council Structures

Councillor A McIntyre left and re-entered the meeting during discussion of this item. (7.42 pm and 7.45 pm respectively.)

The Head of Service had recommended that:-

 the progress report on the Work Plan for the implementation of the filling of posts in the new Council structures be noted;

 the process for the filling of vacant posts be approved.

Following lengthy discussion, it was agreed to recommend that - prior to the filling of the vacant posts, an all-encompassing report on the filling of posts within the Council be presented to a future meeting.

The merits of this matter being discussed by the Elected Member Efficiency Group in the long-term was acknowledged, however the production of such a report was required at the earliest opportunity in order that recruitment on necessary posts could continue. In view of this, the report would be presented to the Committee or Council direct.

5.4.2 Mechanism for Monitoring Headcount

The Head of Service referred to a decision of the Committee on the 21st June 2016 that – in order to monitor HR and staffing issues which might result in an increase in headcount - reports on such issues be taken to the operational committee in the first instance and subsequently taken to Corporate Services Committee for agreement.

In line with the above, the Head of Service reported on the undernoted posts:-

 Good Relations Support Officer  Policy Officer – Local Government Training Group

Following discussion, it was agreed to recommend that:-

 the filling of the post of Policy Officer (Local Government Training Group) on a fixed term basis for a period of 12 months be approved;

 a decision on the filling of the post of Good Relations Support Officer on a fixed term basis be deferred to the next meeting of the Committee to which the relevant Director would be invited to attend so as to present the case for the filling of the post;

 on future occasions when an HR and/or staffing issue might result in an increase in headcount, the relevant Director be asked to attend the Committee meeting to present the supporting case for the issue in question.

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5.4.3 HR & OD Workforce Data

It was agreed to recommend that reports in respect of the following be noted, such reports being in accordance with the Council’s Strategic Workforce Plan 2015-2017:-

 Workforce Profile – Headcount, Contract (permanent/fixed term/full- time/part-time) and Agency Workers  Absence – Days lost per employee and percentage across the Council (includes “Total absence days per month”)  Long Term Absence – Employees absent due to long term sickness (over 12 weeks)  Recruitment – Internal trawls and open competition.

5.4.4 Council’s Joint Consultative & Negotiating Forum Uniform Policy

It was agreed to recommend that an extract from the minutes of the meeting of the Joint Consultative & Negotiating Forum held on the 9th March 2017 in regard to comments on the Uniform Policy which the Trade Union side had asked be passed on (to the Corporate Management Team and the Committee) be noted.

5.4.5 Single Status Update: Appeals

It was agreed to recommend that the progress report in respect of the number of job evaluation appeals outstanding from the former Councils’ Single Status process and the percentages of appeals both successful and unsuccessful be noted.

5.4.6 Working Practices

In response to comments from Councillor J Palmer, the Head of Service undertook to provide him with an update in regard to the removal of Task & Finish from the Environmental Services Department.

It was proposed by Councillor A Ewing, seconded by Councillor A McIntyre and agreed to come “out of Committee” and normal business was resumed.

Councillor B Mallon left and returned to the meeting at 8.15 pm and 8.16 pm respectively.

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6. Reports of Director of Corporate Services (Continued)

6.1 National Association of Councillors (NI Region) Annual Membership 2017/2018

The Director referred to the previous meeting of the Committee at which payment of an invoice in the sum of £3,200.00 from the National Association of Councillors (Northern Ireland Region) by way of the Council’s membership of that organisation for 2017/2018 had been deferred pending the receipt of information from the NAC and the other Councils as to any Councils which might be considering the current status of their membership of the NAC.

The Director reported on information received from seven of the other 10 Councils and also the NAC.

It was agreed to recommend that the invoice in the sum of £3,200.00 from the National Association of Councillors (Northern Ireland Region) by way of the Council’s membership of that organisation for 2017/2018 be paid.

6.2 Northern Ireland Water Water & Wastewater Sites – Open Days

Members were aware that a tour of NI Water’s customer relations centre on the 22nd March 2017 had been reported to the meeting of the Committee on the 14th March 2017. On the 16th March 2017, the Council had been notified that the tour had been postponed.

No re-scheduled date for a tour of the Customer Relations Centre had been identified by NI Water. However NI Water had organised open days at its water and wastewater sites. All Members had been notified on the 16th March 2017 of dates for these open days with a further copy being provided with the Director’s report.

It was agreed to recommend that the attendance of any Member at any of NI Water’s open days at its water and wastewater sites be approved and that approved expenses be paid in this regard, the only such expenses being those in relation to travel as the open day visits were free of charge. The Director was aware of at least one Member having attended one of the open days.

6.3 Local Government Staff Commission for NI Continuance into 2017/2018 – Funding

Further to the meeting of Committee held on the 14th February 2017, Members noted the content of a letter dated the 20th March 2017 from the Local Government Staff Commission advising that the Council’s challenge regarding the payment had been unsuccessful and that payment of £29,834 was still required.

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6.3 Local Government Staff Commission for NI Continuance into 2017/2018 – Funding (Continued)

The Director reported that a number of members of SOLACE (Society of Local Authority Chief Executives) had met with the Local Government Staff Commission to further discuss this matter. The Director verbally reported receipt of an e-mail from the Chief Executive of SOLACE advising that agreement had been sought for invoices to be re-issued but – initially - in regard to funding for a six month period. If funding was still required after that six month period, then a further invoice would be reissued for that remaining.

The Council had previously agreed that the payment be made if the challenge was unsuccessful. Accordingly it was agreed to recommend that:-

 payment to the Local Government Staff Commission by way of Lisburn & Castlereagh City Council’s contribution to the 2017/2018 Management & Dissolution Plan of the Commission be made on receipt of invoice, this invoice being for the first six months of 2017/2018;

 payment for the second half of 2017/2018 be made on receipt of invoice, such an invoice only being issued by the LGSC if further funding for 2017/2018 was in fact required.

6.4 Ulster Defence Regiment Memorial at Bradford Court - Relocation

Further to the meetings of the Committee on the 13th September 2016 and the 14th March 2017, the Director reported on options which he had pursued with the Royal British Legion (Belfast), the Trustees of the Royal Irish Regiment Museum and local Churches in East Belfast in relation to the relocation of the Ulster Defence Regiment memorial from Bradford Court.

Arising therefrom, it was proposed by Alderman T Jeffers, seconded by Councillor J Craig and agreed to recommend that, subject to the agreement of Westbourne Presbyterian Church, Belfast to accept the memorial, the Ulster Defence Regiment memorial be moved from Bradford Court to that location for erection and re-dedication.

6.5 Commissioner for Older People for Northern Ireland Draft Disability Action Plan 2017-2020 (Closing Date: 1st May 2017)

The above consultation document was available at http://www.copni.org/news/copni-consults-on-draft-disability.html.

Members noted the comments of the Equality Officer on the consultation document which recommended that the Council respond as follows:-

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6.5 Commissioner for Older People for Northern Ireland Draft Disability Action Plan 2017-2020 (Closing Date: 1st May 2017) (Contd)

 a general welcome for and support of the action measures contained within the Disability Action Plan;  point out that within these action measures there are a number of areas which would overlap with Councils’ remit and/or ongoing initiatives and that the Council would welcome an opportunity to discuss these with the Commissioner at some agreed future date.

It was agreed to recommend that the response of the Equality Officer in respect of the above consultation document be noted and that the recommendations be accepted as the Council’s response thereto and be submitted to the Commission by the stipulated closing date.

The Deputy Mayor, Alderman S Martin, referred to an investigation which the Commissioner for Older People had launched in respect of the Dunmurry Manor Care Home. The Commissioner had not engaged with the Council in this regard. Members were advised that the Regulation & Quality Improvement Authority were attending a meeting of the Health Working Group on the 16th May 2017 and that they had been invited to comment on the Kingsway Private Nursing Home. Arising therefrom, it was agreed to recommend that:-

 the Commissioner for Older People for Northern Ireland be invited to address the Health Working Group on the 16th May 2017 in regard to his investigation into the Dunmurry Manor Care Home;

 if not available to attend the Health Working Group, a written update on the Commissioner’s investigation be sought;

 the Regulation & Quality Improvement Authority be invited to comment on the Dunmurry Manor Care Home in addition to the Kingsway Private Nursing Home;

 all Members of the Council be invited to attend the Health Working Group on the 16th May 2017 for the presentations(s) in relation to the Dunmurry Manor Care Home and the Kingsway Private Nursing Home.

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6.6 Co-Operation Ireland Conference – “Housing Delivery: An Integrated Approach Through Local Government” Dunboyne Castle, County Meath - 27th April 2017

Members had been provided with details of the above conference for which the cost of a Member’s attendance had been estimated at £117.00 (based on non- residential basis)

The Director verbally reported that the Development Committee had been due to discuss this item at its meeting held on the 5th April 2017. However immediately prior to the meeting, the item had been withdrawn from the report by the Chairman in consultation with the Officers as it coincided with a Capital Projects visit to Woking by the Chair and Vice-Chair of the Development Committee and of the Leisure & Community Development Committee.

It was agreed to recommend that the Chairman and Vice-Chairman of the Corporate Services Committee be nominated to attend the above conference.

6.7 Ulster Special Constabulary Association (USCA) Memorial to rear of Bradford Court, Forestside

It was agreed to recommend that the content of the undernoted items of correspondence be noted:-

 letter dated the 20th March 2017 from the Ulster Special Constabulary Association (USCA) expressing the hope that its memorial which was situated to the rear of Bradford Court could be located to Lisburn in the event of Bradford Court being disposed of;

 response of the Director of Corporate Services dated the 23rd March 2017 advising that:-

 the memorial and surrounding area had been cleaned and tidied by the Council with the USCA agreeing to refurbish the gold lettering inscription;

 if a decision is taken to dispose of Bradford Court, the Council will give consideration to the relocation of the memorial to Lisburn – assuming that such a site can be agreed, and subject to the USCA meeting any costs involved;

 as the land on which the memorial is situated is outside the perimeter boundary of the Bradford Court site and is held by the USCA on a 10 year renewable lease which expires in 2025, the Association may wish to consider the relocation of the memorial;

 the Council will continue to maintain the ground around the memorial but any major maintenance of the memorial itself remains the responsibility of the USCA.

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6.8 Northern Ireland Public Services Ombudsman Further Reduced Requirement & Refund

Members had been provided with a copy of a letter dated the 4th April 2017 from the Department for Communities advising of a refund of £14,581 due to the Council in respect of a further reduced requirement to fund the operation of the Northern Ireland Public Services Ombudsman.

It was agreed to recommend that the above-mentioned correspondence be noted.

6.9 Queen’s University Belfast Vice-Chancellor’s Annual Report 2015-2016

Members noted the receipt of the 2015/2016 annual report of the Vice- Chancellor of Queen’s University Belfast and that it was available at the meeting for Members’ perusal.

7. Confidential Report of Director of Corporate Services

Dealt with at Item 5.

8. Any Other Business

8.1 Mr Adrian Donaldson, MBE DL FCMI (Director of Corporate Services) Retirement

Councillor A Ewing reminded Members of the retirement from the Council on the 30th April 2017 of Mr Adrian Donaldson, Director of Corporate Services.

A number of Members paid tribute to Mr Donaldson for his service to the Council and to the expertise and professionalism which he had brought to it especially in terms of military knowledge. Members expressed their personal appreciation and thanks for the manner in which Mr Donaldson had carried out his duties and for the advice and assistance which he had afforded to Members in the carrying out of their duties.

The comments were reiterated by the Chief Executive who thanked Mr Donaldson for his support to her in her post and for his many contributions to the Council, especially during the time of transition and for all events with a ceremonial and military aspect. The Chief Executive gave an assurance that these military and Garrison links would be retained.

Members concluded by offering good wishes to Adrian and wishing him, his wife Pamela and his family all the best in this new chapter of their lives.

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8.1 Mr Adrian Donaldson, MBE DL FCMI (Director of Corporate Services) Retirement (Continued)

Mr Donaldson thanked the Members and the Chief Executive for their appreciation and best wishes which he stated were much appreciated. Mr Donaldson stated that over the 17 years he had served in Local Government, he considered that all he did could not have been achieved without the assistance and co-operation of Members and Officers alike.

The Right Worshipful the Mayor, Councillor R B Bloomfield, advised those present that he would be hosting a reception to mark Adrian’s retirement from the Council.

8.2 Ms Sinead Clarke – New appointment

The Chairman of the Committee, Councillor O Gawith, extended congratulations and best wishes to Ms Sinead Clarke on her recent appointment as Director of Service Support and wished her all the best in her new post.

There was a round of applause to mark Adrian’s retirement from the Council and Sinead’s appointment as Director of Service Support.

There being no further business, the meeting terminated at 8.35 pm.

______MAYOR/CHAIRMAN

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LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of Meeting of the Planning Committee held in the Council Chamber, Lisburn & Castlereagh City Council Offices, Island Civic Centre, The Island, Lisburn on Monday 6 March 2017 at 2.00 pm

PRESENT: Councillor A Redpath (Chairman)

Councillor N Anderson (Vice-Chairman)

Aldermen J Dillon MBE JP, D Drysdale, G Rice MBE Councillors T Beckett, A Girvin, U Mackin, L Poots, M Tolerton

OTHER The Right Worshipful the Mayor, R T Bloomfield MBE MEMBERS: Alderman W Leathem Cllrs B Hanvey, J Craig, A Givan and T Morrow

IN ATTENDANCE: Lead Head of Planning & Building Control Principal Planning Officers (RH and LJ) Senior Planning Officers (RT, AS and MCO’N) Committee Secretary Attendance Clerk

Cleaver Fulton & Rankin Kate McCusker (Legal Advisor)

Commencement of Meeting

The Chairman, Councillor A Redpath, welcomed everyone to the meeting.

Introductions were made by the Chairman and some Housekeeping and Evacuation announcements were made by the Lead Head of Service (Planning & Building Control).

1. Apologies

There were no apologies.

2. Declarations of Interest

The Chairman sought Declarations of Interest from Members and reminded them to complete the supporting forms which had been left at each desk.

The following Declarations of Interest were made:

 Councillor L Poots declared an interest in Application Number LA05/2016/1080/O due to the fact that the applicant was a relative. He stated that he would be withdrawing during discussion.

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PC 06.03.2017 3. Minutes

It was proposed seconded and agreed, as noted below, that the following Minutes be signed.

 Minutes of Meeting of the Planning Committee held on 6 February 2017 – proposed by Alderman J Dillon and seconded by Alderman G Rice.

 Minutes of the Special Meeting of the Planning Committee held on 23 February 2017 – proposed by Alderman J Dillon and seconded by Alderman G Rice.

4. Report from the Lead Head of Planning and Building Control

It was agreed that the report and recommendations of the Lead Head of Planning and Building Control be adopted, subject to any decisions recorded below:-

4.1 Report by the Planning Manager

It was agreed that the report and recommendations within the Planning Manager’s Report be adopted, subject to any decisions recorded below.

In the absence of the Planning Manager, the Principal Planning Officer (RH) presented the report and advised that application numbers LA05/2016/0542/F and LA05/2015/0342/O had been withdrawn from the schedule due to receipt of late representations.

Items for Decision

4.1.1 Pre-Determination Hearing

The Chairman advised that this item would be dealt with later in the meeting in order to facilitate attendance by those making representations.

4.1.2 Schedule of Applications:

The Chairman reminded Members that they needed to be present for the entire item. If absent for any part of the discussion they would render themselves unable to vote on the application.

The Legal Adviser highlighted paragraphs 46 - 48 of the Protocol for the Operation of the Lisburn & Castlereagh City Council Planning Committee which, she advised, needed to be borne in mind when determinations were being made. The Chairman advised that there were a number of speakers in attendance making representation on some of the applications and therefore the Schedule of Applications would be taken out of order to enable these applications to be taken first.

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PC 06.03.2017 (4) Y/2009/0160/F – Major Application – Residential development comprising apartments, semi-detached and detached dwellings (total yield of 380 dwelling units), mixed use centre, public and private open and ancillary infrastructure (Amended plans) on lands to the East and South of the Baronscourt Development and to the North of Edgar Road and the Comber Road, Carryduff, Castlereagh.

The Senior Planning Officer (AS) presented this application as outlined within the circulated report.

The Committee received Mr David Worthington and Mr Paul Fraser who wished to speak in support of the application highlighting the following:

 He concurred with the Report presented.  This was a complex site, there had been a lengthy process which included a public enquiry.  He detailed a Reserved Matters application submitted previously.  He outlined road improvements which had been made to the Comber/Saintfield Road junction which had been incorporated into the scheme.  The site was one which was zoned for housing.  Social housing, of a bespoke design, had been incorporated and would be managed in conjunction with a Social Housing Association  A bus gate had been incorporated.  Community facilities had been included.

This was followed by a question and answer session during which some members expressed their concern at traffic problems in the area particularly on the Saintfield Road.

At this stage it was proposed by Councillor N Anderson and seconded by Alderman G Rice that this application be deferred pending additional information being provided on traffic concerns at the location, however Alderman D Drysdale opposed this proposal stating that Transport NI had been supportive of the scheme and he did not know from where any additional information would come. He stated that the Committee were keen to progress and determine legacy applications and he did not wish to see this particular application held up in the system any longer than it already had been.

The above proposal, to defer the application, was therefore put to a vote and was defeated by a majority of 5:5 with the Chairman having the deciding vote. As the Chairman voted against the proposal it was therefore agreed to proceed to determine the application.

The Committee, having considered the information provided within the Report of the Senior Planning Officer, agreed by a majority of 5:4 with 1 abstention to approve the application as outlined in the report and subject to the conditions stated therein.

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PC 06.03.2017 (7) LA05/2016/0322/O – Local Application (Called in) – Infill detached dwelling with garage on land immediately south of 105 Carryduff Road, Temple, BT27 6YL.

The Senior Planning Officer (MCO’N) presented this application as outlined within the circulated report.

The Committee received Mr Mark Emerson who wished to speak in support of the application who highlighted the following:

 He had initially been advised by Planning Officers that this application would be approved.  He provided information on the access route to be utilised and outlined that it was currently used as a vehicular access with a Right of Way in place.  He outlined examples of similar approvals granted in the past and legal advice has stated that precedents must be taken account of.  He outlined a recent appeal ruling which should have been approved and which was similar in nature.  There was no impact on road safety and Transport NI had provided conditions should the application be approved.

There followed a question and answer session.

The Committee received Councillor J Craig who wished to speak in support of the application and who highlighted the following:

 Planning Conditions had been met however there appeared to be an issue with the interpretation of AMP3 and in his opinion section D from Annex in PPS 3 provided for an application such as this one. In this case the private laneway is not a minor road.  Other precedents have been set in the area.

There followed a question and answer session.

At the culmination of further discussion and ensuing debate, the decision was put to a vote and by a majority of 9:0 with 1 abstention, it was agreed that the recommendation of the Planning Officer would not be upheld.

The Chairman stated that the Professional Officer's recommendation to refuse planning permission had fallen and that a new motion was now under consideration. Section 45 of the 2011 Planning Act states that in dealing with planning applications, the Council must have regard to the local development plan, so far as material to the application, and to any other material considerations.

It was then proposed by Councillor U Mackin, seconded by Councillor L Poots and by a majority of 9:0 with 1 abstention it was agreed that the reasons cited for the approval of the application would be:

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PC 06.03.2017  That the Committee consider that there is an existing vehicular access in place at the location.

The Chairman declared the application approved for the reasons stated above.

The Chairman then highlighted that because the application had been recommended for refusal, no conditions had been drafted. Conditions would now need to be discussed and it was agreed that the precise wording of conditions be delegated to the Planning Unit.

Adjournment of Meeting

The Chairman declared a brief adjournment at 3.56 pm.

Resumption of Meeting

The Chairman declared the meeting resumed at 4.15 pm and at this stage the Principal Planning Officer (LJ) entered the meeting.

(6) LAO5/2015/0916/F – Local Application (Called in) – Dwelling as a replacement for part-implemented dwelling approved under S/2010/0299/F on land 175m southwest of 292 Hillsborough Road, Hillsborough, BT26 6HH.

The Senior Planning Officer (RT) presented this application as outlined within the circulated report.

The Committee received Mr Richard O’Toole who wished to speak in support of the application and who highlighted the following:

 The application was for a dwelling on a farm in substitution for that which was previously approved rather than a replacement dwelling.  There was a reduced impact on neighbour’s amenity.  There was a reduced impact on the setting of the listed adjacent building and Historical Buildings Department were content.  The previously approved building did not link or cluster either.  The new proposal has a similar visual impact.  He urged the Committee to either approve or defer pending a site visit.

This was followed by a question and answer session.

The Committee received Mr Edwin Poots MLA who wished to speak in support of the application and who highlighted the following:

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PC 06.03.2017  A PPS 21 application had already been approved.  There wasn’t a strong visual link and the building has been moved further away.  If the building was closer it would impact on the listed building.  The new proposal will remove any detriment to the listed building.  The choice here was to refuse this application and let the previously approved development take place or approve this application and do less damage to the built heritage.

The Committee, having considered the information provided within the Report of the Senior Planning Officer, agreed by a majority of 7:3 with 0 abstentions to refuse the application for the reasons outlined therein.

(8) LA05/2016/0928/O – Local Application (Called in) – New single dwelling as part of existing development cluster at 31 Fort Road, Glenavy, Crumlin, BT29 4HT.

The Senior Planning Officer (RT) presented this application as outlined within the circulated report.

The Committee received Mr Kieran Gilmore who wished to speak in support of the application and who highlighted the following:

 This was an application to provide a young women with Multiple Sclerosis with a residence close to her parents.  She has only just received a diagnoses and is, as yet, unclear how the illness will progress.  The option of developing on the site is the preferred one.  There is a crossroads and a historic monument which should provide focal points and the site is just a bit outside the cluster area.  There are two roads bounding the site and therefore enclosing it to stop the formation of a ribbon development  A positive determination would be appreciated.

This was followed by a question and answer session during which the physical needs of the applicant’s daughter were further discussed and it was proposed by Alderman D Drysdale, seconded by Councillor N Anderson and agreed to defer this application for a period of three months pending receipt of additional information on the applicant’s daughter’s physical support requirements.

(9) LA05/2016/0058/O – Local Application (Called in) – 3 no. housing sites within rural cluster with access from Bensons Road, Lisburn on land at Bensons Road, east of No. 76 Glenavy Road and north of Nos 70B, 70C, 72 and 74 Glenavy Road, Lisburn.

(Councillor N Anderson left the meeting at 5.11 pm)

The Senior Planning Officer (AS) presented this application as outlined within the circulated report. 205

PC 06.03.2017 The Committee received Mr David Donaldson who wished to speak in support of the application and who highlighted the following:

 The cluster is a significant grouping and four dwellings on an adjacent site have been approved.  The cluster meets stipulations.  The cluster is clearly a visual entity.  The cluster is associated with Magheragall Methodist Church and Hall – there is no requirement for a visual link.  The site is bounded by 76 and 70 b and c and there is a double hedged access laneway thus providing enclosure.  He feels this proposal provides minimal changes and improves on the status quo.  There is no impact on residential amenity.  The PAC has, in the past, not agreed with the comments made on the inclusion of more than one dwelling.

There followed a question and answer session during which Councillor N Anderson returned to the meeting at 5.24 pm

The Committee, having considered the information provided within the Report of the Senior Planning Officer, agreed by a majority of 8:0 with 1 abstentions to refuse the application for the reasons outlined therein.

(Councillor N Anderson was unable to vote having left the meeting during the discussion).

Adjournment of Meeting

The Chairman, Councillor A Redpath declared the meeting adjourned at 5.30 pm advising that refreshments were available in the Member’s Suite.

Resumption of Meeting

The Chairman, Councillor A Redpath declared the meeting resumed at 6.10 pm.

(The Senior Planning Officer (AS) and the Principal Planning Officer (LJ) did not return to the meeting).

(5) LA05/2016/1080/O – Local Application (Exceptions Apply) – site for 2 infill dwellings under PPS21 on land between 26 and 30 Magheraconluce Road, Hillsborough.

Councillor L Poots withdrew from the meeting at 6.10 pm having declared an interest in this application.

The Senior Planning Officer (MCO’N) presented this application as outlined within the circulated report.

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PC 06.03.2017 The Committee, having considered the information provided within the Report of the Senior Planning Officer, agreed by a majority of 9:0 with 0 abstentions to approve the application as outlined in the report and subject to the conditions stated therein.

(Councillor L Poots returned to the meeting at 6.17 pm).

(10) LA05/2016/1128/F – Local Application (Exceptions apply) – Community event space, erection of war memorial and interpretation panel (amended proposal and plans) at Moat Park Pavillion, Comber Road and lands bounded by Upper Newtownards Road, Comber Road and Grahamsbridge Road, Dundonald.

The Senior Planning Officer (RT) presented this application as outlined within the circulated report.

The Committee, having considered the information provided within the Report of the Senior Planning Officer, agreed by a majority of 10:0 with 0 abstentions to approve the application for the reasons outlined in the Report and subject to the conditions stated therein.

Legal Advice

‘In Committee’

It was proposed by Councillor RT Beckett, seconded by Councillor N Anderson and agreed that legal advice be heard ‘In Committee’, in the absence of press and public being present.

It was noted that this item was confidential for reason of it being information in relation to which a claim to legal professional privilege could be maintained in legal proceedings.

Points of law were provided by the Legal Adviser which were noted by Members of the Committee.

Resumption of Normal Business

It was proposed by Alderman J Dillon seconded by Alderman D Drysdale and agreed to come out of committee and normal business was resumed.

4.1.1 Pre-Determination Hearing

The Chairman referred to the Pre-determination Hearing which had been referred to at the start of the meeting in respect of the following application:

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PC 06.03.2017 S/2014/0910/F – Major Application – Interim development proposal: Development of 123 dwellings and amendment to 3 dwellings on sites 1, 125 and 126 (being dwellings approved under S/2014/0209/F and S/2004/1466/F respectively) to give a total of 126 dwellings with associated open space and access arrangements (amended description and additional information) at lands north of Wellington Parks and South of HMP Maghaberry, Maghaberry.

The Chairman advised that following correspondence from the Department, this hearing was being held in accordance with section 30 of the 2011 Planning act and Regulation 7 of the Planning (Development Management) Regulations (NI) 2015.

He further advised that the Pre-Determination Hearing would follow a similar format to that associated with the Operation of the Planning Committee and that Speaking Rights would apply as per the Protocol. It would then follow that the application would be redetermined.

The Senior Planning Officer (MCO’N) presented an overview of the application.

The Committee received Mr David Worthington, Mr Stewart Beattie QC, Mr Gary McGhee and Ms Shelia Davidson who wished to speak in support of the application and who highlighted the following:

 The Department of the Environment had been asked to confirm if this was a substantial departure from the Plan and the Department has stated that it is not. Department for Infrastructure agreed with this conclusion.  Regard for the Development Plan must be had, however BMAP was adopted in 2014 and was to run to an end date of 2015 and is therefore out of date but remains the Development Plan. The BMAP process commenced in 2004 and it is in that context that the housing projections on which it is based run to 2015. The BMAP housing allocation has been exhausted, there is no replacement plan and there will be no replacement plan for 4 years. There is a chronic shortage of housing, particularly in the Maghaberry area, which is a material consideration.  The setting is also a material consideration as this is not open countryside and the site is bounded on two sides by built development – with a prison on one side and housing on the other. This renders the site unique.  The SPPS requires there to be a 5 year supply of housing and obligations to plan, monitor and manage the supply. This is an important material consideration and one which can justify a departure from the Plan.  Economic considerations can also be taken on board.  Local residents were concerned at anti-social behaviour on the vacant plot of land. The proposed development will address this.  The £20,000 sum referred to will be secured via a Section 76 Agreement and should be considered in the context of footpath / highway improvements and is a material consideration.

This was followed by a question and answer session. This included clarification as to the extent of built development already between the prison and housing and the manner in which the proposed development completed that development save for

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PC 06.03.2017 a triangular notch. At the culmination of which the Chairman then stated that the meeting would now proceed to consider and determine the application.

The Chairman outlined the recommendation provided by the Planning Unit stating the application had been recommended for refusal and summarised the reasons for refusal set out in the case officer’s report.

He then addressed the matters highlighted for consideration which were:

Principle of Development/Development Plan context Sustainable Development in the Countryside Adequacy of housing supply Impact on the character of the area Quality residential environments Public Open Space Access, Movement and Parking Flood Risk Natural Heritage Interests Impact on residential amenity and the need to address anti-social behaviour Third Party Representations

The Chairman stated that, in his opinion, the first three issues pertained to the fact that the site is outside the settlement area. However, this required to be balanced against the fact that BMAP was out of date and was due to be superseded by the forthcoming Development Plan.

He further stated that housing stock statistics were out of date and those statistics were built on earlier housing projection figures which were also out of date. The lack of housing stock in the Council area and Maghaberry in particular was of great concern and was a material consideration.

The issue of Public Open Space, he considered, had been addressed by the developer and there was also other public open space in the area and therefore that policy requirement was satisfied.

He also considered that the issues of access, flood risk and heritage had been largely met and the use of this site would greatly assist in bringing an end to anti- social behaviour issues at the location and for all of the above reasons, he stated that he would be voting that the application be approved.

At the culmination of further discussion and ensuing debate, the decision was put to a vote and by a majority of 10:0 with 0 abstentions, it was agreed that the recommendation of the Planning Officer would not be upheld.

The Chairman stated that the Professional Officer's recommendation to refuse planning permission had fallen and that a new motion was now under consideration.

It was then proposed by Alderman D Drysdale, seconded by Alderman G Rice and by a majority of 10:0 with 0 abstentions it was agreed that planning permission should be granted, subject to the satisfactory completion of a Section 76 209

PC 06.03.2017 Agreement to secure highway improvements of footpaths at the site and that the precise wording of conditions be delegated to officers in accordance with section 7 of the Local Government (NI) Act 2014, for the following reasons:

 The inadequacy of the housing supply in the area and therefore the Council saw a need to depart from the Plan.  Road Safety improvements proposed by developer with the installation of an access road would improve road safety at the site.  The development would put an end to anti-social behaviour issues at the site as the space would no longer be vacant.  The provision of a Section 76 Agreement would secure highway improvements to footpaths at the site / surrounding area.

The Chairman declared the application approved for the reasons stated above.

(Councillor U Mackin and Councillor L Poots left the meeting at 7.20 pm and did not return).

Items for Noting

4.1.3 Department for Infrastructure (DfI) Development Management Practice Note 21 – Section 76 Planning Agreements.

Members had been provided with a copy of a publication by the Department for Infrastructure (DfI) Practice Note 21 published on 10 January 2017 on Section 76 Planning Agreements which was designed to guide planning officers and relevant users through the legislative requirements relating to the use of planning agreements and deals primarily with procedures and good practice.

It was proposed by Councillor A Girvin seconded by Alderman D Drysdale and agreed that the above information be noted.

4.1.4 Recent Ombudsman Cases – Ombudsman request to highlight failings constituting maladministration.

Members had been provided with correspondence dated 9 January 2017 from the Department for Infrastructure (DfI) to Chief Executives of District Councils which provided some detail following two recent investigations by the NI Public Services Ombudsman into the processing of planning applications and related enforcement issues.

It was agreed that the above information be noted.

4.1.5 Withdrawal of Appeal in respect of Planning Application LA05/2015/0726/F for a care home.

Members had been provided with information in the form of an e-mail from the Planning Appeals Commission advising of the withdrawal of the appeal in respect of the above application at 531 Saintfield Road, Belfast.

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PC 06.03.2017 A copy of correspondence from the Planning Manager to the Planning Appeals Commission applying for costs awards in respect of preparatory work required for this appeal had also been circulated.

It was proposed by Alderman J Dillon seconded by Alderman D Drysdale and agreed that the above information be noted.

4.1.6 Development Management - Appeal Decisions 16 February 2017

Members had been provided with information on appeal decisions as at 16 February 2017 and noted information provided at the meeting by way of update on another appeal.

It was proposed by Alderman G Rice seconded by Alderman D Drysdale and agreed that the above information be noted.

4.1.7 Development Management – Live Appeals 16 February 2017

Members had been provided with information on Live Appeals as at 16 February 2017.

It was proposed by Councillor A Girvin, seconded by Alderman G Rice and agreed that the above information be noted.

4.1.8 Development Management - Pre-Application Notices since 1 January 2017

Members had been provided with information on pre-application notices received sine 1 January 2017.

It was proposed by Alderman J Dillon seconded by Councillor M Tolerton and agreed that the above information be noted.

4.2 Budget Report – Planning Unit

Members had been provided with information on the Budget Report for the Planning Unit and it was agreed that the information be noted.

4.3 Conference – Making Good Decisions, The role of the Developer, Designer, Councillor and Citizen.

The Lead Head of Planning and Building Control advised of the above conference which was due to take place on Friday 24 March 2017 at Belfast’s Titanic Quarter from 9.45 am to 3.00 pm.

It was agreed that the Chair, Vice-Chair or their nominees attend the above Conference, any other member wishing to attend should advise Council Officers.

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PC 06.03.2017 5. Confidential Report from the Lead Head of Planning and Building Control

It was agreed that the reports and recommendations of the Lead Head of Planning and Building Control be adopted, subject to any decisions recorded below.

The Chairman advised that the following items would be discussed ‘in Committee’ for the reasons outlined: ‘In Committee’

It was proposed by Councillor N Anderson, seconded by Alderman D Drysdale and agreed that the items in the Confidential Report be considered ‘In Committee’, in the absence of press and public being present.

The Legal Advisor left the meeting at 7.25 pm.

5.1.1 Enforcement Cases with Court Proceedings in March 2017

It was noted that this item was confidential for reason of information relating to any individual; information which is likely to reveal the identity of an individual; and information in relation to which a claim to legal professional privilege could be maintained in legal proceedings.

Having been provided with information on Enforcement Cases with Court Proceedings in March 2017 it was agreed that the information provided within the Report should be noted.

5.1.2 Rolling Year Absence Figures for the Planning Unit

It was noted that this item was confidential for reason of information relating to any individual.

Having been provided with information on rolling year absence figures for the Planning unit, it was agreed that the information be noted.

Resumption of Normal Business

It was proposed by Alderman J Dillon seconded by Councillor N Anderson and agreed to come out of committee and normal business was resumed.

7. Any Other Business

In response to a series of questions from Members of the Committee, the Lead Head of Planning and Building Control and the Principal Planning Officer (RH) provided an Update on where a number of applications were within the system.

There being no further business, the meeting concluded at 7.30 pm.

______CHAIRMAN / MAYOR

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Report of Chief Executive – MM 25 04 2017

LISBURN & CASTLEREAGH CITY COUNCIL MEETING OF COUNCIL – 25 APRIL 2017

REPORT BY CHIEF EXECUTIVE

PURPOSE AND BACKGROUND

The purpose of this report is to set out for Members’ consideration a number of recommendations relating to the operation of the Council

The following decisions are required:-

Capital Projects Committee - To consider request from the Neptune Group and McKinney Group in regard to attendance at the next meeting of the Capital Projects Committee in May 2017 for the purposes of presenting on the Knockmore Road and Dundonald International Ice Bowl - To approve the draft agenda for the next meeting of the Capital Projects Committee in light of the above discussions - To approve the date for the next meeting of the Capital Projects Committee to be held on 10 May 2017 at 5.30 pm

To approve the scheduling of an Away Morning on 23 May 2017 in the Ivanhoe Hotel, Carryduff, the draft agenda for which will be presented to the Governance & Audit Committee for consideration

To agree that those Elected Members wishing to attend a meeting with Translink to discuss the issues raised by the Council in regard to public transport links between Lisburn and Carryduff and Castlereagh South and Dundonald and to be updated on the bus and rail projects that are under consideration in the Lisburn and Castlereagh City Council area contact Member Services Unit accordingly

To agree the response to the Industrial Strategy for Northern Ireland

To agree that the Chairman of the Development Committee host a table at the Lisburn Chamber of Commerce May Ball at a total cost of £650 + VAT

Report of Chief Executive – MM 25 04 2017

If the Council is minded to be represented at the event being organised by the Ireland/N Ireland Border Corridor Local Authorities on “Brexit and the Ireland/N Ireland Border Corridor – what Next for Local Government and Business”, to consider attendance by the Chairman and Vice-Chairman of the Development Committee at an estimated cost of £104 in respect of mileage expenses only

To note the appointment of new Directors and to approve the addition of Council cheque signatories and authorisation for BACS payments as detailed in the report

To note correspondence from the Department of Justice in regard to representations by the Council regarding its disappointment at the non-attendance by Transport NI to a PCSP meeting and the Council’s request to have Transport NI designated as a statutory partner

Annual Meeting of Council - To set aside Standing Orders Item 1(2) and to approve that the date of the Annual Meeting of Lisburn & Castlereagh City Council be confirmed as 19 June 2017 at 12 Noon; and

- To note preparations which are underway by the Chief Executive’s Office for the Annual Meeting of Council

- To note clarification on the regulations around the appointment of Alderman Status

To note correspondence from Dr Aideen McGinley OBE, BBC National Trustee and Chair, BBC Audience Council NI in regard to their Annual Review 2016/2017

To note receipt of the Ulster University Annual Review 2015/2016 which can also be accessed online

FOR DECISION

1 CAPITAL PROJECTS COMMITTEE

1.1 Requests for Presentations

Members are advised that the following requests have been received from the Managing Director of Cherton to present to the next meeting of the Capital Projects Committee:- Report of Chief Executive – MM 25 04 2017

a. A request to receive a presentation from the Neptune Group relating to the proposed Knockmore link road; and

b. A request to receive a presentation from the McKinney Group in relation to the proposed redevelopment of Dundonald International Ice Bowl complex.

Recommendation

It is recommended that consideration is given to the request from Neptune Group and McKinney Group in regard to attendance at the next meeting of the Capital Projects Committee in May 2017.

1.2 Agenda

A copy of the draft agenda for the next meeting of the Capital Projects Committee is attached at Appendix 1.

Recommendation

It is recommended that consideration is given to approve the draft agenda for the next meeting of the Capital Projects Committee in light of discussions at item 1.1.

1.3 Date for Next Meeting

Members will be aware that it was agreed at the last meeting of the Capital Projects Committee that the next meeting would be held towards the end of May with further information on the frequency of meetings of this Committee being considered at the forthcoming Annual Meeting of Council.

It is proposed that the next meeting of the Capital Projects Committee is held on 10 May 2017 at 5.30 pm.

Recommendation

It is recommended to approve the date for the next meeting of the Capital Projects Committee.

2 AWAY MORNING

Members are advised that it is proposed to hold a further Away Morning on 23 May 2017 in the Ivanhoe Hotel, Carryduff. A draft agenda will be presented to the Governance & Audit Committee for consideration in due course.

Recommendation

It is recommended to approve the scheduling of an Away Morning on 23 May 2017 in the Ivanhoe Hotel, Carryduff. Report of Chief Executive – MM 25 04 2017

3 PUBLIC TRANSPORT LINKS BETWEEN LISBURN AND CARRYDUFF AND CASTLEREAGH SOUTH AND DUNDONALD

Members are advised that, following the Meeting of Council held on 28 February 2017, correspondence was forwarded to Translink communicating the view of Council that its response to the above matter was less than adequate in view of the issues raised by Members. The Council also agreed to accept the offer from Translink to arrange a follow up meeting to further discuss the issues raised by the Council and to be updated on the bus and rail projects that are under consideration in the Lisburn and Castlereagh City Council area,.

Translink have now identified a number of dates available for such a meeting and those Elected Members wishing to attend are asked to contact Member Services Unit accordingly.

Recommendation

It is recommended that those Elected Members wishing to attend a meeting with Translink to discuss the issues raised by the Council in regard to public transport links between Lisburn and Carryduff and Castlereagh South and Dundonald and to be updated on the bus and rail projects that are under consideration in the Lisburn and Castlereagh City Council area contact Member Services Unit accordingly.

4 CONSULTATION - INDUSTRIAL STRATEGY FOR NORTHERN IRELAND

Attached at Appendix 2A for Members’ information is a copy of the Council’s response in relation to the Industrial Strategy for Northern Ireland.

Members should note that further to contact with the Department for the Economy regarding the submission date of 25 April 2017, the Department has agreed to accept the Council’s response on 26 April 2017.

A copy of NILGA’s draft policy response guidance note to all councils is attached at Appendix 2B.

Recommendation

It is recommended that the Council agrees the response to the Industrial Strategy for Northern Ireland.

5 LISBURN CHAMBER OF COMMERCE MAY BALL – 4 MAY 2017, LARCHFIELD ESTATE

The Lisburn Chamber of Commerce is hosting a May Ball at Larchfield Estate on Thursday, 4 May 2017, with special guest speaker Mr Connor Devine, Entrepreneur and Endurance Athlete (Details attached at Appendix 3).

Report of Chief Executive – MM 25 04 2017

In order to facilitate networking with local companies and to raise awareness of Council funded business support initiatives with Chamber Members, it is proposed that the Chairman of the Development Committee host a table at a total cost of £650 + VAT.

Recommendation

It is recommended that the Council agrees that the Chairman of the Development Committee should host a table at the May Ball at a total cost of £650 + VAT.

6 BORDER CORRIDOR EVENT LOUGH ERNE RESORT, ENNISKILLEN – 4 MAY 2017

Attached at Appendix 4 is a copy of an invite to the above event being organised by the Ireland/N Ireland Border Corridor Local Authorities on “Brexit and the Ireland/N Ireland Border Corridor – What Next for Local Government and Business”, the estimated cost of attendance at which is £104 in respect of mileage expenses only.

Recommendation

It is recommended that, if the Council is minded to be represented at the above event, consideration be given to the attendance by the Chairman and Vice-Chairman of the Development Committee.

7 APPOINTMENT OF NEW DIRECTORS

Members are advised that the Council has now gone through the recruitment process for the above and appointments have been made as follows:-

Ms Sinead Clarke, Director of Service Support – start date 1 May 2017 Mr Donal Rogan, Director of Service Transformation – start date to be confirmed

As a result of the retirement of the Director of Corporate Services, it is proposed that approval be granted for:-

• the Director of Service Support and Director of Service Transformation to be added as Council cheque signatories in addition to the following:-

o Chief Executive o Director of Service Delivery (Non-Regulated) o Director of Service Delivery (Regulated)

• the Director of Service Support to be authorised to process electronic payments through the BACS software on behalf of the Council in addition to the following:-

o Head of Service Finance & IT o Financial Manager Transactional and Reporting Report of Chief Executive – MM 25 04 2017

Recommendation

It is recommended to note the appointment of new Directors and to approve the addition of Council cheque signatories and authorisation for BACS payments as detailed above.

For Noting

8 NON ATTENDANCE OF TRANSPORT NI TO A PCSP MEETING AND INCLUSION OF TRANSPORT NI IN THE LIST OF STATUTORY PARTNERS

Attached at Appendix 5 is a copy of a letter dated 30 March 2017 received from the Department of Justice in regard to representations by the Council regarding its disappointment at the non-attendance by Transport NI to a PCSP meeting and the Council’s request to have Transport NI designated as a statutory partner.

Recommendation

It is recommended to note the above correspondence.

9 ANNUAL MEETING

Members are advised that now that the General Election has been called by the Prime Minister for 8 June 2017 which coincides with the Council’s date for its Annual Meeting, it is proposed to set aside Item 1(2) in the Standing Orders which states that “in every year that is not a local election year the Council shall hold an Annual Meeting during the first week of the month of June”.

Following consultation with The Right Worshipful the Mayor, Councillor B Bloomfield, it is therefore proposed that the Annual Meeting of Lisburn & Castlereagh City Council shall be held on 19 June 2017 at 12 Noon.

Members are advised that the Chief Executive’s Office is beginning the process of planning for the Council’s Annual Meeting.

It is proposed that the Agenda, a draft of which is attached at Appendix 6A, will address matters including the following: -

• Nominations for positions of responsibility • The new Capital Projects Committee • The reconfiguration of the Corporate Structure • Terms of references for Council Committees • Appointments to outside bodies (those not of four year duration). Report of Chief Executive – MM 25 04 2017

Within the context of the Annual Meeting, attached at Appendix 6B is a copy of a report in regard to clarification on the regulations around the appointment of Alderman Status.

Recommendation

It is recommended to:-

• set aside Standing Orders Item 1(2) and to approve that the date of the Annual Meeting of Lisburn & Castlereagh City Council be confirmed as 19 June 2017 at 12 Noon; and

• note preparations which are underway by the Chief Executive’s Office for the Annual Meeting of Council

• note clarification on the regulations around the appointment of Alderman Status

10 BBC AUDIENCE COUNCIL NORTHERN IRELAND ANNUAL REVIEW 2016/2017

Attached at Appendix 7 is a copy of an email dated 28 March 2017 from Dr Aideen McGinley OBE, BBC National Trustee and Chair, BBC Audience Council NI in regard to the above.

Recommendation

It is recommended to note the contents of the above.

11 ULSTER UNIVERSITY ANNUAL REVIEW 2015/16

Members are advised that a copy of the Ulster University Annual Review 2015/2016 has been received a copy of which can be accessed online at https://www.ulster.ac.uk/__data/assets/pdf_file/0005/88727/UU-Annual-Review- 2015-Brochure_web-version.pdf

Recommendation

It is recommended to note the above information.

DR THERESA DONALDSON CHIEF EXECUTIVE 20 April 2017

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Aldermen: W J Dillon MBE, D Drysdale, A G Ewart, M Henderson MBE, S P Porter, J Tinsley

Councillors: R T Beckett, J Craig, O Gawith, B Hanvey, A Grehan, T Morrow, U Mackin, A Redpath

Ex Officio The Right Worshipful the Mayor, Councillor B Bloomfield MBE Deputy Mayor, Alderman S Martin

The Monthly Meeting of Capital Projects Committee will be held in the <>, Island Civic Centre, The Island, Lisburn on Wednesday 10 May 2017 at 5.30 pm for the transaction of business on the undernoted Agenda.

You are requested to attend.

DR THERESA DONALDSON Chief Executive Lisburn & Castlereagh City Council

Agenda

1. Apologies

2. Declarations of Interest

3. Minutes – Meeting held on 14 March 2017. (Copy attached)

4. Report from the Chief Executive

(i) Site Visits – Update (ii) Governance & Operational Issues 5. Presentations (i) Neptune/McKinney Group (to be confirmed) (ii) Dundonald International Ice Bowl – Officer Update (iii) Hotel Development - Update

6. Strategic Investment Board – Financing & Procurement of Capital Projects

7. Any Other Business

--ooOOoo--

To: Members of Lisburn & Castlereagh City Council

DRAFT INDUSTRIAL STRATEGY FOR NORTHERN IRELAND (ECONOMY 2030) CONSULTATION

Background:

The Department for the Economy has published the draft Industrial Strategy for Northern Ireland to 2030, open to public consultation until 25 April 2017. The draft Strategy has been released to coincide with the publication of the UK wide Industrial Strategy that was announced by the Prime Minister on 23 January 2017. A new overarching draft Economic Strategy for NI was expected to be published in January 2017 - but has now been deferred until the NI Assembly becomes functional, subsequent to the Assembly elections on 2 March 2017.

CONSULTATION QUESTIONS:

1. Do you agree with the proposed vision for the Northern Ireland economy? In particular, do you agree with the twin emphasis on competitiveness and inclusiveness?

The Council welcomes the fact that there is an Industrial strategy for N. Ireland which complements the recently launched UK Industrial Strategy, and which is great for the N. Ireland economy, as investment in science, research & innovation is critical to the success of N. Ireland, particularly post Brexit.

In addition the N. Ireland Industrial Strategy places SME’s at the heart of the strategy, giving recognition to the fact that these are the businesses which have the most potential to scale up and grow, as well as creating new jobs and having the most potential to sell into international markets. The emphasis on competitiveness and inclusiveness is therefore both relevant and appropriate, as is the emphasis on the long term thinking and vision of the Strategy.

Councils are already involved in driving competitiveness at a local level and contributing to the PfG outcomes, for example through the delivery of Economic Development initiatives, as well as delivering on the aims of the current EU Investment in Growth & Jobs Programme 2014-2020. Key programmes funded through this EU programme include the Northern Ireland Business Start Up Programme, which is an 11 Council collaborative initiative to increase the number of new start-up businesses in N. Ireland, led by Lisburn & Castlereagh City Council and other business growth and mentoring programmes again with a focus on job creation and economic growth.

Inclusiveness again is high on the Councils agenda, with Lisburn & Castlereagh for example ensuring that this is reflected through the newly published Community Plan, To ensure that those citizens furthest from the labour market or at most disadvantaged will be prioritised top ensure they can access new opportunities arising from economic growth, with training and up skilling to ensure they can tap into employment, and meeting the needs of local industry.

2. Do you agree with the proposed 5 Pillars for Growth?

The 5 Pillars for Growth in the draft strategy are:

. Accelerating Innovation and Research . Enhancing Education, Skills and Employability . Driving Inclusive, Sustainable Growth . Succeeding in Global Markets . Building the Best Economic Infrastructure

The Council would comment as follows:

Accelerating Innovation & Growth

The Council agrees that there needs to be an increased focus on spending on innovation and R&D, and this should be a priority. Investment in R&D and innovation will help N. Ireland remain an attractive place for business and investment. There is however a need to incentivise companies to innovate and invest in R&D with easy access to direct support (e.g. grants and R&D tax credits). The smallest companies should be prioritised for support to assist progression along growth pipelines to encourage new job creation and identify more companies with export potential. Practical support for innovation needs to be readily available such as concept development, testing, commercial viability, access to funding and capacity development ranked as priorities.

There needs to be a move away from low uptake of government funding by small local companies, and most importantly removing the barriers which prevent small companies accessing this support e.g. lack of awareness, red tape?

The Councils experience would be that currently it appears that for the most part larger firms are benefiting the most from innovation support as uptake appears to be higher, however these companies have the resources and know how to tap into these support more readily than their smaller counterparts. Therefore smaller companies are left behind on the innovation spectrum which will inhibit future growth and development.

There is a need to encourage smaller companies to prioritise innovation, and scope again for this to be led through local Councils, with say a focus on start-up and companies with between 1-50 employees. These companies typically have less time or resources to focus on innovation, to clearly see the benefits of investing in innovation, or to identify funding to support them.

There is a real need to streamline and align current sources of support, which could better assist smaller companies, and an opportunity for government to divert appropriate resources to local Councils to enable them to deliver on these key PfG outcomes.

Enhancing Education, Skills and Employability

There is a clear need to develop skills and a local workforce which will assist people and businesses to thrive. Investment in skills and local workforce is important and can be viewed as a good source of indirect support for local companies. In order to achieve this Educational reform is essential with a focus on raising the numbers participating in STEM and science subjects which will ensure young people are able to tap into high calibre local jobs without having to leave N. Ireland.

The Council has also received feedback from local businesses in key sectors which are unable to recruit for key positions. In particular it appears that in some instances schemes such as Apprenticeships will work for certain business sectors but not for others. The Council feels there is an opportunity to work with the relevant government departments and local colleges to better align educational and training policies to reflect the needs of local industry. Colleges in particular should be able to provide training and a core labour pool for local businesses, and in particular being able to anticipate the future employment needs in strong local and emerging sectors. Local businesses are also very keen to be involved in this process, with some companies indicating they would like to be involved in shaping core training modules, and even being involved in the training. This will help contribute to a strong and relevant supply of skills for economic growth. Councils can also have a key role to play in facilitating this at a local level, through the Community Planning process and strong links with the local private sector.

Driving Inclusive, Sustainable Growth

The Council is in agreement with the aspiration of the Strategy to prioritise start-ups, and in particular to support fast growing start-ups, with assistance to enable them to scale up and grow. There is scope to make much better use of academic research and to move from a culture of selling successful businesses to retaining these business for future growth and to develop niche markets and become market leaders in key sectors.

As part of a proactive investment strategy, Lisburn & Castlereagh City Council is positioning the Council area as the ‘go-to’ place for start-ups given the support which businesses can access including the unique Soft Landing Programme which enables companies to tap into a wide range of professional services which makes set up in the Council area as easy as possible, as well as business start-up and growth mentoring and business planning support.

Priority sectors for the Council area reflect those highlighted in the Strategy including: Financial, Business and Professional services, Digital & Creative Technologies, Advanced Manufacturing, Materials and Engineering, Life & Health Sciences, Agri- Food, Construction and Materials Handling.

Succeeding in Global Markets

Local councils should be viewed as key partners in helping to achieve this key priority in the Strategy. Lisburn & Castlereagh City Council is leading the way for local government in terms of promoting our local businesses in global markets, with this a key strand of the Councils investment activity. The Council is currently the only Council to fund and deliver an annual international trade development programme into the Netherlands, Central & Eastern Europe, and this year also to North America. The Council is also a founding member of the NI-NL Trade Network between Northern Ireland and the Netherlands. The Council views this activity as vital for promoting international trade opportunities to local companies, and for achieving more impact locally than if only regional agencies such as Invest NI were active in this field. Indeed the Councils views this activity as key to encouraging local businesses to progress to other international markets and to say achieving Invest NI client status, so in fact plays a key partnership role for Invest NI in the promotion of export development opportunities. There is scope going forward for the Councils and agencies such as Invest NI, UK Trade and the Enterprise Europe Network to work closer together with local businesses to support joint trade missions. The Council also plays a key role in the promotion of the City as a key investment location, through the trade programmes and annual high profile investment and business networking events in Westminster and through the NI-NL Trade Network annual dinner, as well as being a member of the high profile Eurocities network. The Council views this activity as key to supporting our local SME’s to gain exposure to new external markets and to raise the profile of the City and also the businesses who are based there.

Building the Best Economic Infrastructure

The council views investment in infrastructure & future transport projects as essential to the future economic growth of the City, and to encourage future inward investment. This includes the provision of high speed, affordable, broadband to each business and local residents. This Strategy therefore needs to support and enable these projects to be taken forward.

There is a real opportunity for local councils to work closely with government, the private sector and local communities to achieve this. In Lisburn & Castlereagh the council has responded to the needs of local industry and taken the lead in progressing the development of the new Knockmore Link Road. This road will also enable lands at the Maze Long Kesh site and West Lisburn and Sprucefield to be accessed, critical for the successful future development of these sites.

There are a number of key regeneration and development projects which again the Council is leading on, primarily in the City centre, through the Lagan Bank Quarter and City centre Masterplan which sets out the development opportunities in key sectors such as office, hotel and retail sectors.

The Council is also reviewing the digital capability of the City, and will work closely with the Department for the Economy going forward to maximise the potential for high speed broadband, with scope to introduce further initiatives such as the Broadband Voucher scheme which was very successful in encouraging broadband upgrades by local companies. The Council is also exploring the potential to provide targeted business development support to improve knowledge and capability around the use of digital technologies for business.

3. Do you agree with the proposed economic milestones?

The proposed economic milestones are:

. By 2021, we will have created 50,000 new jobs, helped 18,000 economically inactive into work and made NI the number one location for inward investment outside London . By 2025, we will have 380,000 qualifications at level 3 and above, grown the value of sales outside NI by 80% and doubled the amount spent here by out of state visitors . By 2030, we will have grown private sector output by 35% creating 80,000 jobs, put NI in the top 3 most competitive, small advanced economies, crated 80,000 jobs in the ‘knowledge economy’, increased annual spend on research and development to £1.5bn and maintained the highest level of ‘wellbeing’ in the UK.

These are challenging performance milestones but if the NI economy is to be rebalanced (i.e. move from dependence on the public and services sectors to one that is driven by manufacturing and exports) there is a need to aim high, albeit with a need to be realistic as to what can be achieved.

Councils will have a key role in supporting Government to achieve these targets, in particular new jobs e.g. 5,981 Jobs through the new Northern Ireland Business Start-up Programme over the next 3.5 years. It is therefore critical that Councils provide input into setting these targets at an early stage, as well as the evaluation of these milestones rather than being given them once they have been set. Local Councils have a wealth of information and evidence at a local level which would help to inform and shape these targets going forward, as well as delivering key initiatives at a local level which will help to achieve the targets.

4. Do you agree with the importance of continuously benchmarking Northern Ireland against other small advanced economies?

Yes, the Council views this benchmarking with other similar economics as an important means of establishing a baseline and monitoring performance and results. N. Ireland has much to learn from these other small economies given our low ranking against themes such as economic outcomes (ranked 7 out of 9) and innovation and Human Capital (ranked 9 out of 9).

N. Ireland can also learn from economies closer to home such as its closest neighbour, the Republic of Ireland, which has evolved into a strong small economy through investment in innovation and diversification. The Republic of Ireland has been very successful in attracting both new start-ups and in foreign and direct investment largely due to government policy on supporting the industry e.g. the proposed new Corporation rate of 12.5% would really enhance N. Irelands opportunities for new inward investment

What’s key is that N. Ireland unique economy is not lost and whilst there should be an aspiration to learn from these other small economies, however at the same time we need to ensure we are building upon our own unique key strengths e.g. loyal and highly skilled local labour force.

5. Do you agree that the Industrial Strategy should now move towards a rebalancing focus?

Yes. Rebalancing is seen to be essential for the NI economy to move away from an over-reliance on the public sector and services to generate growth.

However clear guidance should be provided through the Department for the Economy, with delivery through key partners such as local Councils essential in order to achieve this.

Start-ups and small businesses should be positioned at this heart of this rebalancing focus, and as previously mentioned ensuring that access to support for innovation and R&D should be as easy as possible for businesses to access, with reduced red tape and bureaucracy which currently makes participating in government schemes unattractive for these businesses.

6. Do you agree that our Industrial Strategy should support sectors where Northern Ireland is world class or where we have the potential to be world class?

Yes, Lisburn & Castlereagh is home to a number of these world class companies (e.g. Coca Cola HBC, Montupet, Assa Abloy, EDM Spanwall, Decora, McAvoy Group, Sommervilles). As key local employers these companies quite rightly need to be supported as leaders in innovation and promoting export and supply chain innovation opportunities for other local companies. The Council works closely with these companies in order to meet their needs and key to the success of this approach has been whereby the Councils has developed relationships with the businesses at a senior level within the Council, encouraging them to engage positively with the Council and to act as ambassadors for future investment into the city.

There is also a role for local councils to foster and grow new businesses in these key sectors particularly in the highest performing sectors such as software development, creative industries, agri-food, renewables, and life sciences. Support should be developed and targeted appropriately, again with local Councils being best placed to drive this in their areas. Ultimately there needs to be a focus on opportunities for clustering of these small companies as clustering has a key role to play in fast tracking scaling up and concentrating on developing core competencies, to enable new export opportunities to be better exploited

7. For each of the 5 Pillars for Growth:

. Do you agree with what we want to achieve? . Do you agree with what we plan to do to deliver? . Do you agree with how we plan to measure progress?

Broadly Yes.

Whilst the Council recognises that the 5 Pillars are essential for growth, relevant and interlinked, and provide a basis from which to develop key actions and programmes, however ultimately without the commitment and availability of appropriate levels of finance and support to invest in SME’s as well as changes in the regulatory landscape, this could be viewed as a top down approach. Buy in at local business level is also essential.

The Council welcomes the opportunity to create a more entrepreneurial and private sector mind-set into the public sector, which can react quickly and practically to economic conditions and needs of businesses. It is therefore essential that local Councils are positioned at the hub of this Strategy if it is to achieve the PfG outcomes.

The Council recommends prioritising support for start-up and smaller companies, improving access to support and advice, and crucially ensuring that businesses are aware of the business support and making it as easy as possible for businesses to access this. The main challenge will be raising awareness of this support, and getting the message out that the support is accessible to these businesses. Given the role of Councils with start-ups and local companies in general in their area, Councils should be resourced to take the lead on this engagement.

aappend

POLICY & CONSULTATION GUIDANCE SERIES

DRAFT INDUSTRIAL STRATEGY FOR NORTHERN IRELAND (ECONOMY 2030) CONSULTATION

DRAFT POLICY RESPONSE GUIDANCE NOTE – 30TH MARCH 2017 – TO ALL COUNCILS

A. Introduction

The Department for the Economy has published the draft Industrial Strategy for Northern Ireland to 2030, open to public consultation until 25 April 2017. The draft Strategy has been released to coincide with the publication of the UK wide Industrial Strategy that was announced by the Prime Minister on 23 January 2017. A new overarching draft Economic Strategy for NI was expected to be published in January 2017 - but has now been deferred until the NI Assembly becomes functional, subsequent to the Assembly elections on 2 March 2017.

NILGA held an all council interactive consultation event on 10th March 2017, in which senior department for Economy officials provided input. The comments received at and since this exercise reflects in part the contents below, together with a wider analysis garnered by NILGA based upon its own research, experience and analysis.

This draft Guidance will evolve between publication and the response deadline but is offered to councils in advance to apply to their local governance processes. Committees, etc.

B. Overall Response Summary and Key Messages

1. NILGA welcomes the publication of the Strategy but recognises that Economy 2030 has not materially reflected the political impasse at the N. Ireland Assembly or Brexit. Economy 2030, therefore, should be completely recalibrated at the earliest opportunity. An economic area the size of N. Ireland, reliant on the public, agri-food, services and tourism sectors with a land border with an EU sovereign state must now rewire those targets, interventions and methods deployed to deliver a sustainable N. Ireland, and create a dynamic culture of risk taking – where risk taking has not been acceptable before within a custodial and compliant public service, criteria laden culture, which has hampered entrepreneurialism and unfettered thinking as regards our industrial and economic development

1

aappend 2. NILGA recognises and welcomes the dynamic nature of the consultation process itself, and particularly seeks to work with the Economy Minister, the Permanent Secretary, senior departmental officials, and agencies including Invest NI and Tourism NI, in its development and adaptation. Locally, each council’s economic / investment strategies are fully networked in terms of stakeholders and are integrated in terms of alignment to local development plans and community planning. Therefore, councils are in essence eleven economy and infrastructure hubs or ecosystems, which if properly utilised and resourced will deliver in large part the Draft programme for Government. NILGA also reminds the Department of the important legislative framework under which councils operate not just for economic development, planning and community planning but, also, exercising powers such as the General Power of Competence.

3. NILGA asserts that the performance elements, as laid out in Chapter 6 Measuring Success, reflect some aspiration and ambition. However, responding member councils have urged greater ambition, around matters such as investing in world class connectivity, legislating to remove barriers including unacceptable costs associated with getting such connectivity (broadband) from Exchange to Business / Home, ensuring equality of access throughout a relatively small region in terms of ultra high quality infrastructure – public transport and sub regional distribution hubs supporting excellent infrastructure such as the Ports of Larne and Warrenpoint, together with fast rail links to our Airports. World class businesses must get to market, in terms of infrastructure generally and connectivity specifically. This must be a massive investment priority right across the 11 councils in Economy 2030.

4. NILGA asserts that the developing local level delivery structures through councils on the “Skills barometer” should be emphasised more in Economy 2030 and seeks Departmental and wider government assurances that local socio-economic data is built, reviewed and applied through an overall regional assessment team, independently verified, meeting at least annually, as regards step changes in economic performance, on matters such as start up, skills forecasting and development, entrepreneurship and agency performance.

5. NILGA calls upon the Department to lead, in conjunction with councils, sister Departments and other mechanisms to include NILGA, a full scoping exercise of existing interventions, leading to a radical restructuring of the interventions now existent in terms of the economy, removing all structures which have failed or are no longer relevant. A new economy requires new outcomes, and new outcomes require old institutional arrangements to be dismantled.

6. NILGA seeks to commit to, and seeks commitment by the Department and others, to a new Procurement Strategy which enables accountable, innovative, local sourcing to inform, respect and respond to local suppliers.

2

aappend 7. NILGA within this consultation response asserts that it will present to the Department – as well as to its member councils - a detailed Enterprise Pathways Report representing findings associated with the two year (first phase) “Boosting Enterprise and Entrepreneurship” programme, within which NILGA is a partner, and which is to be completed across 10 EU Regions, including N.Ireland, by December 2018. NILGA welcomes the direct and dynamic participation by the immediate past Economy Ministers and the Department for Economy’s Permanent Secretary, regarding developing council and municipality led enterprise learning and networks following the “Entrepreneurial Region” Award conferred upon N.Ireland as applied for by NILGA with support from Invest NI, in 2015. The programmes of work and the research derived from these programmes should be fully embedded in the second and third phases of Economy 2030.

8. NILGA welcomes the statement within the Strategic Coherence element of the consultation document (page 8) that “every sector is vital to our economy” and the recognition, also, that proportionate support will be channelled into strong and sustained economic growth sectors. NILGA would however assert that every council is vital to our economy and as such, local government in N. Ireland should receive further policy implementation roles and transferred resources, if necessary under legislation or contract, regarding all aspects of the local economy, mirroring the ecosystems approach in the Netherlands, Germany, and Thailand, to name but three municipality and sub regionally led economic growth models, and aligned to the City and Region deals now prevalent in England, Scotland and Wales. These deals are NOT restricted to cities and DO give councils lead economic, regeneration, development, land assembly, regionally significant planning, skills development and social cohesion powers. This should be put into Economy 2030 as a target – at the very least – which offers local ambition and local challenge and creates local economic measurement and local economic resilience.

9. NILGA asserts, therefore, that the Department, subsequent to this consultation, should reference councils as Economic Hubs in the final Strategy, whilst also seeking councils to co-design new local challenges and ambitious local targets, achieved in a collegiate, rather than an overly hierarchical or punitive, manner.

10. NILGA further asserts that local delivery of capital schemes, including Business, Tourism and Retail Improvement Districts, driven by forecast need, skills deficit alleviation and assembled / led by councils but invested in by both levels of government and private sector, social economy and equity finance, should be countenanced within Economy 2030, focussed at sub regional level. For this to happen, the Departments for the Economy and Finance should work collaboratively with hub councils, SOLACE and NILGA to provide an infrastructure framework for local economic growth. This cannot be done unless councils are given the same Regeneration Powers as those that the NI Executive has. The absence of which across N. Ireland has created economic disadvantage comparative to the rest of the UK and Ireland.

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In addition, the consultation document contains a number of structured questions to consider as set out below.

C. CONSULTATION QUESTIONS – GUIDED RESPONSES:

1. Do you agree with the proposed vision for the Northern Ireland economy? In particular, do you agree with the twin emphasis on competitiveness and inclusiveness?

The proposed vision is to create a ‘globally competitive economy that works for everyone’. This is a bold vision for NI in the context of an economy that is characterised by underperformance in productivity relative to the rest of the UK, a low level of skills, high public sector dependency and a persistently high rate of those who are economically inactive, in particular amongst those under 25 and over 50.

The proposed twin emphasis on competiveness and inclusiveness are consistent with the aims of the current EU Jobs and Growth programme which the 11 councils are involved in helping to deliver - focusing on business start-up and business development. Councils in a variety of ways support and deliver upon the Inclusiveness aspect, in that the economically inactive are afforded realistic opportunities to benefit from economic growth, gaining access to effective training and sustainable employment. Inclusiveness also means creating economic opportunities that balances regional growth and ensures a positive impact on both urban and rural areas.

The twin emphasis is not enough. Of major importance, also, will be ensuring that rural and urban disadvantage (for those who cannot readily access jobs, learning and services) is mitigated. The inclusiveness aspect is welcomed in this regard.

NILGA notes the launch of the wider UK Digital Strategy on 1st March 2017 and seeks clear examples from the Department that NI’s councils will be able to receive added value within their economic development investments by gaining from the funding and participating in the delivery of digital skills and start up support for individuals, charities and businesses as provided until 2020. NILGA also seeks information from the Department regarding

(i) Whether NI is seeking to bid for one or more of the five “International Technology Hubs”? (ii) How Google will work with the councils as economic drivers, regarding teaching digital skills aimed at boosting tourism and growth in coastal areas, an important aspect of many councils’ investment and planning strategies?,

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aappend (iii) Whether universities here with support from DfE will seek investment in Robotics from the £17.3 million made available by the UK government (March 2017)?

2. Do you agree with the proposed 5 Pillars for Growth?

The 5 Pillars for Growth in the draft strategy are:

. Accelerating Innovation and Research . Enhancing Education, Skills and Employability . Driving Inclusive, Sustainable Growth . Succeeding in Global Markets . Building the Best Economic Infrastructure

Innovation is an overused word which basically means “keeping up with the rest of the world”. Everyone should be innovative, so we would assert that an innovative culture needs to be deployed in government – fulfilling the driving ethos of the outcomes based Programme for Government. Central to a successful Industrial Strategy are innovative PEOPLE – Ministers, civil servants, public servants - actively promoting business competiveness and increased productivity which in turn leads to the development of higher levels of skills within the economy and to good quality, productive, jobs.

Innovation is not a top-down hard-edged directive; it is a bottom-up ever-evolving process that needs greater recognition of local innovators by regional / national government.

The Industrial Strategy and the Social, Investment and PfG strategies read well but must deliver better. They were ALL to be approved by December 2016. The Economy, councils and local people cannot wait, so local government MUST be fully equipped and empowered on levels similar to other government departments and be enabled to design and implement policies such as procurement, business regulation, infrastructure investment, education and training. The 5 Pillars must therefore be fully integrated so that vested interests or political distress cannot be allowed to turn them into - or perpetuate existing – inert proposals or unconnected silos.

NILGA asserts that an innovative attitude / approach to supporting core, traditional industries – including family businesses in the food and drinks sector, precision engineering, white goods electronics, requires government intervention and municipal entrepreneurship – supporting small locally owned businesses working in core sectors like retailing, tourism, hospitality, trades – an innovative approach to supporting these will complement the more “high skills” innovation / R&D referred to in the Strategy.

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aappend The five pillars are interdependent and are also individually important – and non- contentious. We accept that, for the purposes of this response, pillars such as Enhancing Education, Skills and Employability must be aligned – if necessary in budget terms also - by parallel Strategies such as the Education Policy, driving learning opportunities for inaccessible, marginalised members of the community through third level institutions like the College network – a key partner in localising benefits of strategies and high level policies for the Council.

Regarding the “Building the Best Economic Infrastructure”, NILGA asserts that this presents a step change opportunity for the economy at regional and local levels through bottom up, multi-agency partnership. In the current Brexit environment – with new fiscal arrangements for NI related to EU funding and repatriation, coupled with wider economic global considerations, it is imperative that NI at regional and local council levels builds high quality infrastructure to anticipate what the new, globally competitive economy will look like.

NILGA asserts the need to invest substantially in new capital investment for any Industrial or Economic Strategy to be fulfilled. This involves high quality broadband to each business and household, to link our SMEs to a global marketplace, to invest in a newly regulated business model which simplifies not complicates employment and regulation legislation for SMEs.

NILGA asserts that local authorities can be investment partners with central government and the private sector in new, outcomes focussed, creative fiscal partnerships (such as Local Asset Backed Vehicles). In this context, this pillar should emphasise the role, and resources required by and available to, councils to achieve it, in partnership, working within the councils’11 community and investment plans / strategies. Greater knowledge by the Department of the councils’ priorities should be gleaned as a priority.

It is clear from previous consultations on Rapid Access Points and in terms of the vision laid out in the March 2017 Digital Strategy that broadband needs further investment, from “Exchange to the Home”, especially in rural areas, to stimulate modern local economies. NILGA appends the Irish Central Border Area Network report “Broadband at the Crossroads”, in this regard.1.

As the Northern Ireland economy is mainly made up of micro companies and SMEs it is important to create the right LOCAL infrastructure to allow them to grow. NILGA asserts that the development of business (and social economy) eco-systems should be a key element of any growth plan for the region led by the Council and associated Community Planning partners.

These eco-systems allow businesses to feed from each other and evolve as a cluster. This process should be led by councils, the private sector, education and enterprise partners, and requires to be locally facilitated.

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NILGA draws attention to the Regional Growth model and the Local Enterprise Partnership model in Scotland and England respectively. It is crucial that local authorities are presented formally with this role as part of the Industrial (and imminent Economic) Strategy, a role which will give them the functions and the funding to develop their own business eco-systems, and NILGA calls upon the Department to develop a time bound, output driven way forward with the sector accordingly.

3. Do you agree with the proposed economic milestones?

The proposed economic milestones are:

. By 2021, we will have created 50,000 new jobs, helped 18,000 economically inactive into work and made NI the number one location for inward investment outside London . By 2025, we will have 380,000 qualifications at level 3 and above, grown the value of sales outside NI by 80% and doubled the amount spent here by out of state visitors . By 2030, we will have grown private sector output by 35% creating 80,000 jobs, put NI in the top 3 most competitive, small advanced economies, crated 80,000 jobs in the ‘knowledge economy’, increased annual spend on research and development to £1.5bn and maintained the highest level of ‘wellbeing’ in the UK.

Again, these are challenging but necessary CORE MINIMUM performance milestones if the NI economy is to be rebalanced from being over dependent on the public and services sectors to one that is driven by manufacturing and exports. Northern Ireland does not have a critical mass of world class companies of which local supplier chains can develop and grow (through ecosystems as above mentioned); the recent loss of established employment (JTI Gallagher, Michelin, Caterpillar, First Trust Bank) are major setbacks for local resilience within an Industrial Strategy. The massive reliance on small, family owned businesses in NI employing less than 20 people makes it even more important to target and nurture such firms and develop their capability and ambition to grow through innovation, collaboration/clustering and developing external markets – whatever the sector. As such, councils’ roles in these terms will benefit from greater funding allocations from the Departments for the Economy, linked to the 11 councils’ partnerships.

It is vital that the milestones are periodically reviewed and that regular Results versus Targets reporting occurs, so that any modifications to key performance indicators take account of prevailing conditions and revise upwards or downwards the milestones – which are relevant today but not necessarily tomorrow. Again,

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aappend councils would wish to be part of the co-design and co-evaluation of these milestones rather than being written to about them.

4. Do you agree with the importance of continuously benchmarking Northern Ireland against other small advanced economies?

Yes. Benchmarking with other similar economics is crucially important both as a means of establishing a baseline and in terms of monitoring performance and results. Much can and is being learned from small but highly successful economies such as Denmark, Estonia, Finland, the Republic of Ireland, Scotland and Singapore where challenges of location and neighbouring competition have been overcome through innovation, specialism and diversification. For example, the ICT sector in the Republic of Ireland has been very successful in attracting both new start-ups and in foreign and direct investment largely due to government policy on supporting the industry.

We would also formally request that the evolving European Entrepreneurial region (EER) benchmark work is accessed – including dynamic reports and learning aids on “What makes an entrepreneurial ecosystem and small regional economy work?” is utilised – Northern Ireland being one of twelve EER regions. NILGA is an iEER partner and the Department’s Permanent secretary materially supports the work and its potential. NILGA draws attention to the COMET Programme in Australia. $6.5 million invested by private capital for every $1 million government invested, 60% of businesses still going after 5 years. The policy makers in government wanted it to succeed – so they brought in entrepreneurs to run it.

5. Do you agree that the Industrial Strategy should now move towards a rebalancing focus?

Yes. Rebalancing is seen to be essential for the NI economy to move away from an over-reliance on the public sector and services to generate growth.

However, careful consideration should be given to lessons that have been learned from previous strategies:

- The private sector, agency partners and social economy groups at local authority level as well as regionally need to be empowered through commissioning and contractual commitments, to deliver the step change necessary. Public Sector bodies (including the “parent” Department for the Economy) should provide a policy framework, delivered by councils and Community Planning partners; - Try not to over-regulate business, especially in a post Brexit environment where “repatriation” of regulations from Brussels to devolved administrations and councils’ risks repelling businesses and investment;

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aappend - It cannot be left to government to pick the ‘winners’ and the future technologies that will drive innovation and bring about the desired rebalancing - entrepreneurs should be materially involved - There should not be an over-reliance on academic science to be the catalyst for innovation with the focus being on industry itself. We would highlight the innovation available at local, non-academic level, with vocational training and family apprenticeships receiving investment, for example, if and when the Apprenticeship Levy is applied.

6. Do you agree that our Industrial Strategy should support sectors where Northern Ireland is world class or where we have the potential to be world class?

Having a critical mass of world class companies in each local authority area is vital for the NI economy as a means of developing local supply chains that can quickly diversify and move into export markets. There are around 68,000 businesses in NI of which an estimated 90% are small family firms that traditionally service local markets. These businesses need to be encouraged to positively engage with our world class companies to identify supplier opportunities, particularly in the highest performing automotive, construction, agri-food, fish processing, energy technology, robotics and creative industries (such as gaming and film animation) sectors.

7. For each of the 5 Pillars for Growth:

. Do you agree with what we want to achieve? . Do you agree with what we plan to do to deliver? . Do you agree with how we plan to measure progress?

Broadly and as a core minimum, yes.

However, NILGA asserts that some key areas are overlooked in terms of HOW TO deliver and measure.

- New local ideas – some very innovative (by nature) entrepreneurs are doing great things outside of Govt. One local entrepreneur has proven that NI can “connect” the fishing industry with local school kids to build apps / creative solutions for business growth AND to connect local young people to a fragile industry. This could be a global export drawn from local people and places - Kilkeel, Portavogie & Ardglass, if such schemes are (i) endorsed and (ii) trial invested in.

- Greater reference to the global changes occurring. Arguably, this Strategy is deliberately very insular in style, all about NI. Global connection doesn’t mean

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aappend JUST an export target. It means bolting into the Global Economy, connecting our schools in, businesses, the voluntary sector. To do that the world needs to know who we are, and as such NILGA asserts that NI should develop a branding to be “The Creative Capital of Europe” by 2030.

- Keeping our talented people in N. Ireland. Arguably, the consultation materially avoids recognising that the “wider world of employment” outside of NI is far more appealing to our talented and disaffected younger people, partly due to better wages and perceptions of a more exciting view on life outside of NI.

- Economy 2030 must increase the productivity of NI companies (see multi factor productivity, MFP, below) and create both opportunity and good quality jobs in a broad range of sectors and locations in a way that benefits both urban and rural areas, as befits each council Hub or ecosystem. County Down for example has developed an international reputation for the quality of UPVC manufacturing (such as Denroy Plastics) and fellow innovators in agri-food and precision engineering. Business clusters in such sectors need not be physical, but can be nurtured through dynamic networking. Invest NI can divest such responsibilities, further, even for large indigenous companies, to councils, within an overall regional policy framework. Each council will nurture, champion and sustain their own wealth and productivity creators. As such, councils designated as Economic Hubs are key to design and delivery – as are the businesses in their areas and those whose skills will be developed to fulfil future employment needs and entrepreneurial growth.

- In terms of monitoring, this should be designed and implemented with input from businesses themselves in partnership with local councils where local knowledge / data can help drive faster, better, effective initiatives through the ecosystem / Hub approach referenced throughout this response.

- NILGA also asserts that even the existing matrix is ripe for alteration – with the OECD being a harsh self critic of GDP / GVA. These theoretically measure aggregate expenditures, which theoretically approximates the contributions of labour and output. The department might seek to use alternative measurement matrices, such as multifactor productivity, or MFP, to show the contribution of innovation, motivation, wellbeing and technical capacity. It is vital that the milestones are periodically reviewed and that regular Results versus Targets reporting occurs, so that any modifications to key performance indicators take account of prevailing market, trading, financial and legislative conditions and are revised upwards or downwards or indeed milestones changed. Again, councils would wish to be part of the co-design and co-evaluation of these milestones rather than being written to about them.

In conclusion, NILGA seeks formal engagement with the Department and welcomes renewed relationships with Invest NI including its new Head of Entrepreneurship.

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aappend Following the end of this paper consultation NILGA asserts that the Department, the Association, our colleagues in SOLACE, and member councils, can offer a clear delivery framework complete with new models of intervention and measurement.

If Economy 2030 creates strong ownership, palpable commitment and a demonstrative campaign for championing NI, led by business leaders and young entrepreneurs that would represent a good outcome in itself.

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Brexit and the Ireland/N Ireland Border Corridor

What next for Local Government and Business?

An event organised by the Ireland/N.Ireland Border Corridor Local Authorities

4th May 2017

Lough Erne Resort, Enniskillen, County Fermanagh

Draft Agenda

10-00am Registration Tea/Coffee

10-30am Introduction and Welcome - Chairman, Fermanagh and Omagh District Council

10-35am Local Authority context - Local Authority Chief Executive

10-40am Current position on Brexit:

- N Ireland representative - Irish representative

11-00am Current Business Analysis on the island of Ireland.

- Mr Aidan Gough, Director Intertrade Ireland

11-15am Summary of the key findings on the potential impact of Brexit on the Ireland/ N Ireland Border Corridor.

- Mr Eoin McGuinness, Senior Economist, Economic Policy Centre, Ulster University

12-15pm Facilitated discussion led by Local Authority Chief Executive

1-00pm Summary and Way Forward

1-15pm Lunch Community Safety Division

Community Safety Division Block A Castle Buildings Stormont Estate Belfast BT4 Dr. T. Donaldson Tel: Chief Executive email: @justice-ni.x.gsi.gov.uk Lisburn & Castlereagh City Council Civic headquarters Your reference TD/sb/CE37 Lagan Valley Island Our reference COR-1017-2017 Date 30 March 2017 Lisburn BT27 4RL

Dear Dr. Donaldson,

Thank you for your letter dated 8 March 2017 advising of the Council’s disappointment at the non-attendance by Transport NI to a PCSP meeting and your request to have Transport NI designated as a statutory partner with immediate effect.

I am replying to you in the absence of a current Minister for Justice.

In relation to Transport NI’s non-attendance at a PCSP meeting, I am advised that a Transport NI official attended a PCSP meeting the previous week to discuss road safety issues and, in response to a further meeting request, advised that if further issues arose, these should be forwarded to the Department and a response would be provided.

In the circumstances, I am content that Transport NI is engaging with the PCSP and their response is reasonable.

With regard to your request that Transport NI is included in the list of statutory partners, this would require a legislative change. At this time there are no plans by the Department to review the legislation governing PCSPs or its membership, including the Designated Partners. However under current legislation, the PCSP has the scope to designate membership at a local level to any group as it may see fit. This is something that the PCSP may wish to explore with Transport NI.

I hope this is helpful.

Yours sincerely,

Steven McCourt

Building a fair, just and safer community

Community Safety Division Department of Justice Room A4.04, Castle Buildings, Stormont Estate, Belfast BT4 3SG Tel: 028 90523768

Building a fair, just and safer community

AGENDA

1. Business of the Right Worshipful the Mayor.

2. Apologies

3. Declarations of Interest

4. Minutes of the Annual Meeting held on 14th June 2016 are attached for noting, having been adopted at the meeting of the Council on XX XX 2016.

5. Election of Mayor

6. Election of Deputy Mayor

7. Election of Members to Committee Positions 2017/18 (proposals by Party Nominating Officers)

Planning Committee 11 Members

Governance & Audit Committee 15 Members + Mayor and Deputy Mayor

Leisure & Community Development 15 Members + Mayor and Deputy Mayor

Environmental Services Committee 15 Members + Mayor and Deputy Mayor

Development Committee 15 Members + Mayor and Deputy Mayor

Corporate Services 15 Members + Mayor and Deputy Mayor

Capital Projects Committee XX Members + Mayor and Deputy Mayor

8. Election of Members to Positions of Responsibility 2017/18 (proposals by Party Nominating Officers)

9. Allocation of Council Annual and Due Positions, including Outside Bodies

10. Creation of Capital Projects Committee

11. Reconfiguration of Corporate Structure

1. Clarification on the Regulations around the Appointment of Alderman Status.

Legal advice was sought in response to a query from Members relating to the appointment and termination of Councillors as Aldermen.

The legislation dealing with the designation of Aldermen is, The Local Government (Transitional, Incidental, Consequential and Supplementary Provisions) Regulations (Northern Ireland) 2015, which state:-

“Persons who were designated aldermen in accordance with the charter of the Council in which they served prior to 31st March 2015, continue in this role after this date” (Para. 6 refers).

The regulations are silent on the removal of alderman status except to say: -

“An alderman may resign his office of alderman without ceasing to be a councillor” (Para. 4 (p) refers); and

“Where a Councillor, who has been elected as alderman……ceases for any reason to be a councillor, then that person shall also cease to be an alderman” (Para. 4 (q) refers).

It therefore appears that once conferred, alderman status cannot be removed and the designation stays with the individual unless they resign the position or cease to be a councillor.