7Th February 2020 Chairman: Vice

7th February 2020

Chairman: Councillor R Carlin

Vice-Chairman: Alderman S P Porter

Aldermen: A G Ewart MBE, A Grehan and S Martin

Councillors: S Carson, A P Ewing, J Gallen, M Guy, S Hughes, J Laverty BEM, U Mackin, John Palmer, A Swan and N Trimble

Ex Officio The Right Worshipful The Mayor, Councillor A Givan Deputy Mayor, Councillor J McCarthy

The Monthly Meeting of the Corporate Services Committee will be held in the Council Chamber, Island Civic Centre, The Island, Lisburn on Wednesday 12th February 2020 at 6.00 pm for the transaction of business on the undernoted Agenda.

Hot food will be available from 5.30 pm in Lighters Restaurant.

You are requested to attend.

DAVID BURNS Chief Executive Lisburn and Castlereagh City Council Agenda

1 APOLOGIES

2 DECLARATION OF MEMBERS’ INTERESTS:

(i) Conflict of Interest on any matter before the meeting (Members to confirm the specific item) (ii) Pecuniary and non-pecuniary interest (Member to complete the Disclosure of Interest form)

3 PRESENTATION BY COMMISSIONER FOR OLDER PEOPLE FOR NORTHERN IRELAND – INVESTIGATION RE DUNMURRY MANOR CARE HOME (6.05 pm) (Item 5.1 refers)

4 REPORT FROM CHIEF EXECUTIVE

4.1 Northern Ireland Local Government Association Annual Investment & Work Plan and Subscription for 2020/2021

4.2 Northern Ireland Local Government Association Strategic Consultations

5 REPORT FROM BUSINESS & DEMOCRATIC SERVICES

5.1 Presentation by Commissioner for Older People for Northern Ireland – Investigation re Dunmurry Manor Care Home

5.2 Mental Health and Wellbeing

5.3 Suicide Awareness Training

5.4 National Association of Councillors – Meetings

5.5 Knockagh Monument Joint Committee – Maintenance Upkeep Contribution

5.6 Participatory Budgeting – Grand Choice: Report on Event

5.7 Lisburn & Castlereagh City Council Policing & Community Safety Partnership Minutes of Meetings

6 REPORT OF HEAD OF FINANCE (ACTING)

6.1 Management Accounts Quarter 3 2019/2020

7 REPORT OF HEAD OF HUMAN RESOURCES AND ORGANISATIONAL DEVELOPMENT

7.1 Local Government Training Group - Continued Delivery of Shared Service

7.2 Elected Member Development Steering Group

8 CONFIDENTIAL REPORT FROM CHIEF EXECUTIVE

Members are requested to go to the Confidential Section of the Corporate Services Committee folder on SharePoint to access information

8.1 Mobile Phone/Broadband Sim Card Contract (Confidential for reason of Information relating to the financial or business affairs of any particular person including the Council holding that information.)

8.2 Update regarding Belfast City Council Framework for the Supply of Stationery, IT Consumables and Paper – Inclusion in NI Wide Framework managed by Belfast City Council (Confidential for reason of Information relating to the financial or business affairs of any particular person including the Council holding that information.)

8.3 Procurement of an Integrated HR & Payroll System (Confidential for reason of Information relating to the financial or business affairs of any particular person including the Council holding that information.)

8.4 Recruitment of Post: Project Support Officer, Waste Management and Operations (Confidential for reason of information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Council or a Government Department and employees of, or office holders under, the Council.)

9 ANY OTHER BUSINESS

--ooOOoo--

To: Members of Lisburn & Castlereagh City Council

Corporate Services Committee

12th February 2020

Report from: Chief Executive

Item for Decision

TITLE: ITEM 4.1 Northern Ireland Local Government Association Annual Investment & Work Plan and Subscription for 2020/2021

Background and Key Issues: The Council has received a letter dated the 13th January 2020 and attendant documentation from the Northern Ireland Local Government Association (NILGA) regarding its Annual Investment & Work Plan for 2020/2021. Notification of the Council’s calculated subscription for 2020/2021 is also detailed.

The Investment & Work Plan is the first phase of NILGA’s Corporate Plan 2019-2023. Agreement on the Investment & Work Plan is sought.

The Council’s subscription for 2020/2021 has been calculated at £44,809.00. This represents an increase of £1,199.00 on the 2019/2020 subscription. An invoice is expected on or after the 1st April 2020.

NILGA would be happy to meet with the Council to discuss the Annual Investment & Work Plan.

Recommendation: It is recommended that:-

 the Annual Investment & Work Plan of the Northern Ireland Local Government Association for 2020/2021 be approved and that NILGA be so advised after Council’s ratification or otherwise on the 25th February 2020;

 the Council’s subscription to the Northern Ireland Local Government Association for 2020/2021 be noted as £44,809.00 (excluding VAT) and be paid on receipt of an invoice expected on or after the 1st April 2020;

 Members consider if they would wish for NILGA to attend a future meeting of the Council or Committee in order to present on the Annual Investment & Work Plan. It is to be noted that the Committee is committed to presentations in March and April 2020.

Finance and Resource Implications: From within agreed budget.

Screening: Equality and Environmental Rural Impact Good No Impact No Assessment No Relations Assessment

SUBJECT TO PLANNING APPROVAL: No

If Yes, “This is a decision of this Committee only. Members of the Planning Committee are not bound by the decision of this Committee. Members of the Planning Committee shall consider any related planning application in accordance with the applicable legislation and with an open mind, taking into account all relevant matters and leaving out irrelevant consideration”.

APPENDICES: Appendix 1 CE Letter from NILGA dated the 13th January 2020

Appendix 2 CE Annual Investment & Work Plan; Priorities for Policy & Learning Networks; and Subscription details

Appendix 3 CE NILGA benefits’ guide

Appendix 4 CE NILGA benefits’ guide summary

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee

12th February 2020

Report from: Chief Executive

Item for Noting

TITLE: ITEM 4.2 Northern Ireland Local Government Association Strategic Consultations

Background and Key Issues: Members are advised that in a letter dated the 23rd January 2020, the Northern Ireland Local Government Association (NILGA) has advised that it shall be consulting on the following strategic consultations in the near future:-

 Council led reform  £3.5 billion Shared Prosperity Fund for Northern Ireland  Shared Services

The letter - which is by way of prior notification in regard to the above - advises that a Council response shall be sought in respect of each of the consultations. NILGA will then co-ordinate and apply the findings of the consultations with each council and with Solace, and finally will put policy and practice in place during 2020/2021.

Recommendation: It is recommended that the content of the letter dated the 23rd January 2020 from the Northern Ireland Local Government Association in respect of forthcoming consultations be noted.

Finance and Resource Implications: None.

Screening: Equality and Environmental Rural Impact Good No Impact No Assessment No Relations Assessment

SUBJECT TO PLANNING APPROVAL: No

APPENDICES: Appendix 5 CE Letter dated the 23rd January 2020 from NILGA

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Appendix 1 CE

David Burns Chief Executive Lisburn and Castlereagh City Council Lagan Valley Island, The Island Lisburn BT27 4RL

13th January 2020 Dear David I have pleasure in enclosing NILGA’s Annual Investment & Work Plan for 2020/21, as part of NILGA’s all council approved Corporate Plan 2020‐ 2023 for the present electoral term. This year’s work has been designed by your council members, officers and finalised by NILGA’s all council Executive and cross Party appointed officer bearers. We are fully integrated into the work requirements of Lisburn & Castlereagh City Council and must recognise the work of your members and officers – this past twelve months, now and into the challenging year ahead, with a productive agenda in terms of our all Council, Member & Officer, Policy & Learning Networks, new to this Corporate Plan and part of the sector’s transformation agenda. The Assembly has returned, and we will be an “ever present” at it, working with and for your council and your 10 counterparts. This is a year of major challenge for local government – financially, legislatively, policy and performance wise. Despite such challenges your team in Lisburn & Castlereagh will have dynamic support from NILGA every day, including lobbying to gain new resources, protect grants, secure a fair and affordable pay deal for council’s 12000 staff, strengthen the NI Local Government Act, get new money rather than increased rates cash into your investment & growth plans, and champion what you do by celebrating and communicating your successes and seeking solutions to service and governance difficulties you encounter with other institutions. The Work Plan regionally (all councils) and specifically for Lisburn & Castlereagh fulfils the sector’s requirements but has been carefully designed to adapt to the wider political and fiscal environment you and the other 10 councils are operating within regionally, nationally and trans‐nationally. A restored Assembly has been anticipated but so too has national & Commonwealth level negotiations on matters as important as NI’s £3.5 billion share of the proposed Shared Prosperity Fund.

Northern Ireland Local Government Association Bradford Court, Upper Galwally, Castlereagh, BT8 6RB Tel: 028 9079 8972 email: [email protected] web: www.nilga.org twitter: @NI_LGA Councils, NILGA asserts, should be lead deliverers of such funding, not relying on transactional letters of offer and exacting criteria from other parts of government which inhibits locally led decision taking and investment. We have also prepared statutory draft legislative papers to protect you – a New Burdens Insurance Policy if you like ‐ from transfers of responsibility which come with inadequate resources. We would particularly like to thank the following members and officers from Lisburn & Castlereagh for their advice and participation throughout the year: the Full and Executive members ‐ Ald Jim Dillon, Ald David Drysdale, Ald Allan Ewart, Cllr Amanda Grehan, Ald Michael Henderson, Cllr Uel Mackin, Ald Stephen Martin and Cllr Jenny Palmer ‐ along with your policy & learning network member: Cllr Hazel Legge. This cross party, combined leadership is supported by excellent working relationships with you and your officer team, including Heather Moore, Catherine McWhirter, Conor Hughes, Wilfie Muldrew, Donal McLaughlin, Paul McMinn, Diana Stewart and Hazel King. We will continue to use the council’s venues such as Lagan Valley Island and Bradford Court for member and officer training, awareness events on matters as important, yet diverse, as the Code of Conduct, new economic investment opportunities, Strategic Planning, Civic Leadership, post EU investment, and the emerging devolution campaign and actions which you and the 10 councils will shortly be consulted with and co‐design. NILGA continues to yield very high levels of performance and value for money, as the Work Plan provides testimony of, similarly, you will note from the Benefits Statement provided that despite below 1% average uplifts in investment since 2014, our work is more deeply performance and council led, yielding >20 times return per annum on the investment. Please thank your members and officer team; other than confirming acceptance do please let me know if there is anything that you, members and the Corporate team further require. Invoicing of the Work Plan and Investment for the coming year will occur on 1st April 2020. I look forward to working with you in 2020/21 as your Local Government Association. Yours sincerely

Derek McCallan Chief Executive

Enc Annual Investment & Workplan for 2020/21 NILGA Benefits Infographic NILGA Benefits Statement

Northern Ireland Local Government Association Bradford Court, Upper Galwally, Castlereagh, BT8 6RB Tel: 028 9079 8972 email: [email protected] web: www.nilga.org twitter: @NI_LGA Appendix 2 CE

LISBURN & CASTLEREAGH CITY COUNCIL ANNUAL INVESTMENT & WORK PLAN – THE 1st PHASE OF NILGA’S CORPORATE PLAN 2019 – 2023

Local Government Awards Member Development Ulster in Bloom & Balmoral Show 2019

INTRODUCTION

The most complex year for councils in Northern Ireland is upon us. Delivering public services of a high standard at affordable costs to ratepayers is a huge challenge compounded by uncertainty in constitutional, legislative, electoral, policy and performance terms, for the local government sector in Northern Ireland. NILGA has a dynamic regional programme of work, governed and owned by the 11 councils through member and officer participation, across VITAL policy and learning networks that will yield over £1 million p.a. in investment savings per council in the coming year.

The Work Plan for the collective councils and specifically for your authority’s elected members and corporate management team has been co‐designed by all 11 bodies as well as strategic partners including SIB & APSE, to fulfil your specific requirements whilst as the national voice of local government, stand together strongly, clearly and as one voice to protect and sustain local government in Northern Ireland.

It supports a substantial forward planning programme to ensure councils are skilled, sustainable and resilient now we have 462 returned councillors since May 2019 and massive LOCAL investment planned as part of economic, community and sustainable development across the city, towns, villages and communities of Lisburn & Castlereagh. Delivery will focus on regionally and sub regionally co‐ordinated work programmes and learning events which develop, promote and protect councils in equal measure.

We will provide evidence on policy which makes it easier for councils to get things done and makes it easier for councils to develop & sustain with non‐rates funding more locally led partnerships. This includes the delivery of robust, evidence‐based representation on matters like an Environment Strategy, stronger Community Planning legislation, devolution within Northern Ireland and drawing in new investment for every council via the £3.5 billion Shared Prosperity Fund. A revitalised Legislative Assembly will see NILGA – formally in Committee and informally through evidence‐based lobbying ‐ rolling out the delivery of an improved Local Government Act, acceptable performance and ethical standards policies and protected / additional funding for councils. It prioritises elected member learning & development, new models of investment and best practice, the sharing of very practical ideas and projects which deliver locality based planning, economic development, civic leadership, regulatory and compliance work, all of which materially assists your Corporate Plan and key support strategies.

Executive Summary: Key Work for the coming year

PROTECT

 Engage in a full year of dynamic, formal policy & resource work with the restored Legislative Assembly at Stormont ‐ putting the needs of local councils and communities front and centre with newly appointed Ministers, Committees and the Central ‐ Local Partnership Panel for which NILGA is joint secretariat  Finalise in 2020 a National Pay Agreement for 12000+ staff, support performance appraisal and Green Book queries across all 11 councils  Development of a modern forward‐thinking Programme for Local Government 2021 ‐ 2030  Extensive engagement with the National UK Local Government Forum, NI Affairs Committee & Irish Regional Assemblies  Putting councils’ needs foremost in joint work with government on an overarching Rates Review, Entrepreneurial & Environment Strategies, plus other key policies, strategies and legislation, to protect, advocate and sustain the 11 councils in Northern Ireland.  Chair the National Association of Regional Employers in 2020‐21, with associated procurement benefits, and guidance on Chief Officer pay, resilience and performance  Lobbying for and with councils, on matters such as infrastructure investment and new rates models, to sustain future local government  Participation in strategic national work within the UK & Ireland wide Local Government Group, including the £3.5 billion Shared Prosperity Fund for NI and the launch of the Civility in Public Life initiative.  Support the policy, partnership, lobbying and legislative work of the NI Strategic Migration Partnership, drawing on its expertise to further community planning and knowledge at council level  Seek out potential additional funding & benefits for councils from European Entrepreneurial Region award  Commission work on a new Devolution Framework for Northern Ireland, supported by a New Burdens Framework, firstly & materially involving direct consultation with & input by councils

PROMOTE

 “Your Local Council, Delivering for All” initiative – knowledge bank/social media/regular media/community showcases – to communicate the pivotal role of councils in the community  8 Web Bulletins per year, Press Releases, presentations, party conference visibility  Delivery of Ulster in Bloom  Delivery of Annual Flagship Conference and Awards event, with SOLACE (February 2021)  Collaboration with other LGAs to lobby DEXEU and other government departments to ensure councils are materially resourced for Brexit impacts and that there is adequate and early consultation for all matters repatriated under the EU Withdrawal Bill  Design, develop & bid for a 52 nation Commonwealth Local Government Forum Investment Summit, in partnership with councils and Invest NI to bring buyers and investment into council areas.  Provision of guidance and support to members of the EU Committee of the Regions and relevant EU Steering and Monitoring Committees; seeking further benefits  Improved communication with councils, a new constitution and investment framework and improved governance for NILGA

DEVELOP

 Co‐ordination of 20 learning and networking events on key issues such as Devolution, Improvement, Economy, Broadband, Housing, Energy, Tackling Poverty, Leadership, Planning, Climate Action and Ethical Standards.  Roll out of the first full phase of the NI Elected Member Development Programme, co‐designed with councils, NAC and LGTG  Provision of specific policy advice, guidance and regional co‐ordination on key policy areas  Delivery of a ‘Local Councils ‐Transforming Northern Ireland’ summit (October 2020)  Delivery of Charter, Charter Plus and Charter Renewal programmes for all 11 councils, as a nationally recognised learning provider.

NILGA ANNUAL BUSINESS PLAN 2020‐21

Theme One: Effective Regional Representation

Strong and effective local government needs individuals, councils and councillors working together to ensure that the sector can deliver for citizens. In 2020 – 2023 this case will be made regionally by NILGA, as is the case in all neighbouring jurisdictions, because strong and effective local government costs less and often provides better value than central government provision; is responsive to the needs of citizens; and is good at promoting participative democracy, with inclusive, sustainable results. NILGA will ensure that Northern Ireland local government’s voice and needs are heard and understood. It will ensure that councils’ key policies and resource requirements are supported within Stormont, with the NIO, in Westminster, island‐wide, nationally and internationally.

Corporate Plan Priorities What action will we take in 2020‐21? Anticipated Outcomes Action 1: Represent the views of the NI local government sector at Select Committees, Strong, consensus‐driven & timely Consolidate and promote the Assembly Committees, UK Local Government Forum, national & regional local government views are position of NILGA as a ‘go‐to’ representative bodies articulated organisation for the sector, for our member councils, for Devise policy campaigns on NILGA’s priority issues The positive work of councils is external organisations and communicated governments who seek views Engage with external bodies on policy issues & provide evidence to inform policy from NI local government. development Interests of councils are promoted & defended Action 2: Ensure elected members can be effective on CLGPPF, Monitoring Committees, Matters of common policy and Provide dynamic, ongoing programme development committees, representative bodies budgetary concern are considered by support to the work of the MLAs and councillors to ensure local Partnership Panel, the (interim) Facilitate & convene the CLGPPF and ensure issues are brought to the table, democratic scrutiny Central‐Local Government including community investment, environmental sustainability, emergency Political Partnership Forum and planning, waste management, replacement of EU funding, preventative health, MLAs receive clear local government other regional policy and audit & performance. policy & delivery messages to protect representation bodies / and properly resource councils meetings. Host & Manage the NI Strategic Migration Partnership (through Home Office contract) and deliver an agreed work programme Transfers of powers and services are fully & adequately resourced Deliver the agreed work plan of the Policy & Learning Networks (see Annex 1)

Participate on relevant boards & working groups to represent the local government sector, including MHCLG EU Exit Delivery Board, LGA Brexit Task Force, Carnegie Embedding Wellbeing, Sustainable NI, DTNI, Consumer Council Responsible Lending Forum, NI Horticultural Forum, RHS UK Bloom Forum, NI Business & Human Rights Forum, S2020 Sports Strategy Steering Group, Heritage Forum, NI VCS Joint Forum, NIHE Rural Strategy Forum, DOJ Policing Joint Forum, Climate NI Action 3: Ensure members are informed to represent the views of local government on Members and officers have the Provide support for members relevant bodies by providing evidence, research, briefings & advice, including on: evidence‐base to influence change and officers to engage in  Reform, devolution & improvement and ensure councils are protected & lobbying, and in policy and  Place‐shaping & infrastructure sustainable strategy formulation  Economy & international affairs internationally and at UK and NI  Health, social & environmental wellbeing Councils will have co‐designed and levels.  Brexit implications & replacement of EU funding availed of relevant investment  Asylum & migration matters opportunities

Seek out opportunities to engage & lobby appropriate external bodies, groups and individuals

Continue to promote learning from EER network and seek opportunities for NILGA to influence national and international policy Action 4: Collaborate with members & officers on policy development, representation, Members and officers understand Actively support and develop communication the benefits of collaboration through council, party and councillor NILGA engagement with NILGA to Engage with relevant external bodies to broaden our policy influence identify areas of benefit and Councils will be working achieve positive participation in Participate on relevant groups, including SOLACE NI, NAC, APSE, LGCS Health & collaboratively with each other and strategic work, at all levels. Wellbeing and Equality & Diversity working groups, NARE, LGTG Elected Member with government on regional policy & Development Steering Group, Local Government Performance Improvement initiatives Working Group

Action 5: Alongside a council led consultation, contemporise the Programme for Local Local government is strengthened, Promote the recognition and Government resourced & future‐proofed revise the 2016 – 2021+ Programme for Local Develop work on the new burdens’ doctrine – ensure local government is Government as a companion protected into the future document to the NI Executive’s 2016‐2020 Programme for Government (PfG), to inform policy and strategy on local government and to feed into a post‐2021 PfG. Action 6: Participate in relevant policy development groups and events to highlight the Views of local government are taken Assist government and views of local government on policy issues account of in policy development opposition to develop and improve approaches to policy Provide research & evidence which shapes the future of local government on i.a.: Better public services are co‐ development; and promote and  Draft Programme for Government designed protect the furtherance of local  Devolution Framework government views within the  Amendments to Local Government Act unfolding policy landscape.  Councillor Code of Conduct  Rates Reform  Entrepreneurial Strategy  Environment Strategy  Energy Strategy  Regeneration  Stronger Community Planning legislation  Community Safety Strategy  Policing Plan  Shared Prosperity Fund / Peace Plus Programme  Rural Development Strategy  Brexit  Regulation of gambling

Theme Two: Effective Regional Communication & Co‐ordination

Effective communication within the sector and the promotion of local government activity to stakeholders is vital. NILGA will play its part in communicating and delivering strong, effective, local government. NILGA in 2020 – 2023 will further build relationships within the sector; developing strong partnerships with government and with stakeholders, sharing best practice; communicating what local government needs and what it is doing well. Corporate Plan Priorities What action will we take in 2020‐21? Anticipated Outcomes Action 7: Ensure officers are engaged in policy & learning networks and relevant regional Policy responses reflect professional Further build relationships with groups experts’ views key personnel in key council roles, and further develop the value of participants from officer groups to NILGA’s work. Action 8: Update constitution & investment framework, AGM protocols, financial / NILGA adheres to good governance, Actively develop new and recruitment and other policies as required audit & procurement standards existing protocols, as part of working for and with NILGA, Negotiate National Pay Agreement that is fair & affordable for 12,000 staff agreeing roles and responsibilities of key partners Negotiate / benchmark Chief Executive & Chief Officer pay awards and to ensure effective working models are established and Provide advice on Green Book terms and conditions to HR Teams. maintained. Action 9: Work with LGA, COSLA & WLGA to: National lobby on key issues is Bring LGA and related expertise  Share best practice on economic & investment issues maximised & best practice is shared into NI from local government in  Promote & enshrine civility in public life other places, to inform and to  Understand opportunities for shared services Councils & Elected members avail of enable NI local government to  Asylum & immigration issues (including integration) opportunities to connect with and improve.  Promote regional programme provision to other jurisdictions. learn from other countries Action 10: Attend political party conferences, SOLACE & NAC meetings Stakeholders key to the successful Consolidate relationships to delivery of local government empower local government with Proactively engage with government departments, the NI Assembly and sectoral priorities are connected and political parties, SOLACE, NAC, organisations engaged with members & officers other LGAs, government 7

departments, the NI Assembly, Local government is seen as an private and VCSE sectors. essential part of contemporary government Action 11: Deliver Local Government Conference & Exhibition 2020 Excellence in local government is Promote local government championed through events such as the Promote & deliver Local Government Awards NILGA Flagship Annual Profile & reputation of the local Conference, Recognition Promote & coordinate Ulster in Bloom competition government sector is raised Awards, Ulster in Bloom and actively promote councils’ own Sponsor relevant awards for local government engagement events. Social Enterprise NI Awards ‐ Local Council of the Year ‐ LGANI ‐ Excellence in Environmental Sustainability by a Local Authority ‐ NILGA & SNI ‐ LGANI ‐ Best Local Authority Elected Member Development Initiative ‐ NILGA

Attend events to raise profile of the local government sector, including Balmoral Show and relevant conferences & seminars Action 12: Produce communications which are relevant to member councils, officers & Communications champion, protect, Further develop effective two‐ elected members. sustain and grow support for the way communication between sector NILGA and its partners through Develop communications which clearly demonstrate the success and benefits ongoing review of NILGA’s of NILGA’s work Councils, members and officers are Communication and fully informed on the work of NILGA Engagement Strategy Importance of local government is communicated to stakeholders & NILGA is a valued local government association

Action 13: Actively monitor all partnership Regularly engage with Strategic Partners to communicate and refine priorities Strategic Partners are aware of the arrangements to identify growth including APSE, CES, CLES, DTNI, Enterprise NI, FSB, SIB, Social Enterprise NI, work & role of councils and amplify opportunities of relevance to Stratagem & Sustainable NI NILGA’s key messages with their council and eliminate stakeholders / members duplication. Maintain existing alliances & establish new relationships with relevant organisations

Theme Three: Effective Development of the NI Local Government Sector

Effective local government requires consensus‐driven, evidence‐based policy, a body of confident, knowledgeable, articulate members and officers, responsible for policy formulation and the communication of key messages. NILGA in 2020 – 2023 will play a vital role in ensuring members and councils more widely have access to high‐quality information, have opportunities to formulate policy on the basis of this information, and are provided with the necessary development and training opportunities to enhance the reputation of and confidence in the sector, across government, media and the public. Corporate Plan Priorities What action will we take in 2020‐21? Anticipated Outcomes Action 14: Deliver work plan of 5 Policy & Learning Networks (See Annex 1) to practically Development of a confident & Establish, develop and support support the delivery of the NILGA Corporate plan and business plans effective local government sector regional policy development, through member networks, key Identify, appoint & develop capacity of spokespeople on relevant policy issues Regionally effective policy & learning spokespeople and the NILGA networks Executive Committee, and Ensure NILGA Executive & Policy & Learning networks are informed target appropriate interventions Councillors are knowledgeable, to engage with national and resilient, confident & competent international partners, responsive to unfolding events. Action 15: Engage with stakeholders through appropriate partnerships & groups Councillors are aware of the role & Establish new / maintain support offered by NILGA relevant existing regional Provide induction information and ongoing advice to councillors partnerships and policy relationships with MLAs, Assembly Committees (when sitting), NI Executive and NIO

Ministers, Departments, councils, local government officer groups, with both new and experienced councillors, and with experienced and new officers, especially in transformed roles for local councils. Action 16: Develop or commission research & policy papers on: The views of local government are Provide regionally developed,  Devolution, new burdens & local government reform considered in & reflected in new prioritised, consensus‐driven  Local Shared Services policy development policy positions on a range of  Community Wealth & Preventative Health existing and new policy areas to  Commissioning & Performance Management proactively inform government  Future EU funding and in response to government consultation. Action 17: Deliver themed learning events through the Policy & Learning networks (see Issues prioritised by NILGA are fed Proactively develop local Annex 1) into policy development government understanding of and policy positions in relation Deliver joint event with OFCOM on Digital Connectivity / 5G The impact of new arrivals on to new / critical areas of work councils’ workplans is understood including planning, housing, Produce a guide on Modern Slavery for local government circular economy, migration, Investment opportunities are international relations and Work with TEO & Home Office to develop understanding of migration & asylum maximised emerging devolution and issues growth deals. Action 18: Convene & facilitate regional NILGA meetings, ensure timely communication Councils & members are aware of Support and communicate the to councils / members & follow up of outcomes NILGA’s work work of regional policy meetings such as the Partnership Panel/Central‐Local Government Forum, NILGA’s Executive and networks.

Action 19: Delivery of accredited learning provision: Elected members have the capacity to Member development –  NILGA (ILM Endorsed Award) Local Planning and Leadership make robust and defensible decisions promote and further develop Programme 2019/20 for their area Charter (the member  NILGA Leadership programme 2020. development national Councils safeguard their reputation as standard), the regional elected Delivery of workshops and masterclasses on: responsible decision makers member development  Code of Conduct programme, and seminars,  Environmental assessment workshops, guides and training  Scrutiny and challenge materials, to include Code of  Valuing Data and Evidence in Community Planning Conduct revisions and legislation  Performance Improvement affecting the roles of councillors  Civil Contingencies and councils.  Rural Needs  GDPR

Lead on the achievement of Charter Level 1 for Mid and East Antrim Council and Charter Plus for Ards and North Down Council

Collaboration with the Local Government Training Group as well as the National Association of Regional Employers which NILGA will Chair during the 2019/20 period.

Co‐ordination of the all council Regional Elected Member Development Network and attendance at individual council elected member development steering groups

Work with LGA, COSLA & WLGA on civility in public life and develop a signposting service for councillors on stress and resilience

Action 20: Develop new Constitution & Investment Framework NILGA business plan is co‐designed To inform member councils of with members & stakeholders NILGA, consult upon and deliver Support work of Audit, Risk & Sustainability network to monitor an Annual Business Plan in each organisational performance & risk year, reporting on results against targets, maintaining Ensure performance standards are in place for all staff through Performance efficiency and effectiveness. Review & Development process

Produce Annual Business Plan report in September 2020

Consult on Annual Business Plan for 2021‐20 by December 2020

ANNEX 1 Priorities for NILGA’s Policy & Learning Networks

Reform, Devolution and Improvement Network  Commission a report on Devolution following a council led consultation  Work on the New Burdens Doctrine  Contemporise the Programme for Local Government  Look into requirements for a bespoke system for NI regarding resources and funding  Rates System and the ability for councils to make changes to them  In order to develop an evidence base – carry out a SWOT Analysis on Reform  Commission a report on possible areas of improvement

Health, Environmental & Social Wellbeing Network  Supporting Council Climate Action  Network Event: Caring Councils: Addressing Poverty Locally – at the ‘cliff edge’  Overview of progress on Community Planning  Network Event: Circular Economy (jointly with Economy & International Affairs Network)  Consideration of the council role in Mental Health and Suicide Prevention  Council parks and leisure services driving improvement in health, well‐being and biodiversity

Economy & International Affairs Network  Respond to consultations on post‐Brexit funding (Shared Prosperity / Peace Plus / Rural Development funding)  Lobbying to improve Digital Connectivity – 5G, Project Stratum  Revitalising our city and town centres (Urban regeneration theme – including working with DfC on public realms)  Exploring opportunities to improve International Relations / International Trade  Lobbying for an Entrepreneurial Strategy

Place Shaping & Infrastructure Network  Housing supply and location  Responding to the Energy Strategy Call for Evidence  Review of planning legislation and policy including setting of planning fees, approach to developer contributions, SPPS  ‘Getting it right’ – monitoring performance and addressing knowledge and practice gaps  Potential for further devolution: transfer of regeneration, consideration of public realm and roads (in liaison with RDIN)  Addressing the infrastructure deficit ‐ Water and sewerage update  Digital and broadband (with Economy & International Affairs network)  Climate adaptation infrastructure and flood risk (With HSEWB network)

Elected Member Development Network  Review and Implement LGA Charter Framework as a licensed provider  Chairing NARE for 2020‐21  Deliver programme of training for elected members  Local Government Training Group review  Ongoing coordination of Charter & Charter Plus

Lisburn & Castlereagh City Council

Lisburn & Castlereagh City Council’s subscription for the above Investment & Work Plan in 2020/21 is £44,809 (excluding VAT)

Lisburn & Castlereagh City Council along with Antrim & Newtownabbey, Causeway Coast & Glens, Fermanagh & Omagh, and Mid & East Antrim is a Band C Council, which is a Council with a population below 145,000. An invoice will be sent to your Council on 1st April 2020 for payment by 30th June 2020.

In 2020/21 costs for the National Employers Side of the NJC and related services (c. £4,150 per council) is billed separately, as part of the council's invoice for joint services provided by or through NILGA / LGA.

Northern Ireland Local Government Association Bradford Court, Upper Galwally, Castlereagh, BT8 6RB tel: 028 9079 8972 web: www.nilga.org twitter: @NI_LGA @NILGA_EER #teamlocgovni

Appendix 3 CE Strong Councils, Great Local Government TOP 10, Ten Minute NILGA Benefits Guide

1. WHO WE ARE NILGA, the Northern Ireland Local Government Association, is the representative, lobbying, policy guidance, negotiating, development and communication body of our 11 councils. It is owned and constituted by all 11 local authorities. It provides a substantial work plan annually and a Corporate Plan for an electoral term, both driven by councils, their appointed councillors and supportive senior officers on all matters of importance to the sector. NILGA also does specific work as sought by individual and clusters of councils. Your council’s investment in NILGA yielded a calculated 20-fold return of c. £1.3 million p.a., since 2015, excluding Rates Support Grant benefits gained by 7 member councils (point 7 over).

2. INVESTMENT - RETURNS FOR COUNCILS NILGA’s investment from councils enables essential, collective work which has even since 2015 yielded huge financial, policy, legislative, training and investment gains for your council and your 10 council neighbours. The work to ensure the NI Assembly gave funding of £47 million to councils for RPA after stating nothing would be available, resulted from a strong, sector wide, NILGA led, evidence and lobbying, worth approximately £4.25 million per council since 2015 taken simply as an equal benefit.

3. ELECTED MEMBER DEVELOPMENT NILGA’s Regional Programme of Elected Member Development co-ordinates accessible, relevant, member and council led training based on sourcing training on a whole sector basis – using our collective purchasing power to save your councils & your ratepayers significant money. The Charter for Elected Member Development has been / will be gained by all 11 councils this electoral term, with NILGA having been licensed to deliver this saving, on average, £16,000 per council on private consultancy over the 3-year lifetime of Charter accreditation. That’s another £176,000 off the rates bills we all pay and which provides planning, leadership and development training – often accredited by the community itself - which is of constituent and corporate value to elected member and officers alike.

4. WORKFORCE NILGA negotiates a National Pay agreement on behalf of the 11 councils which agrees Pay, Terms and Conditions for our 12,000+ workforce. We ensure that fair and affordable pay and terms are implemented by having a direct, council representation at every Pay meeting until an agreement is struck. National Level Pay and Conditions covering England, Wales and N. Ireland avoids regional, sub regional and local inconsistencies which usually lead to more difficult, time consuming and money sapping outcomes. Since 2015, the benefits financially to our 11 councils based on national agreement, compared to local and regional outcomes in Scotland and parts of England, amount to circa £7,000,000. Equally importantly, NILGA gives advice on demand on matters to do with staff grading, service continuity, Green Book policies, and other technical matters so as to ensure your council and the other 10 have a CONSISTENT approach to such important yet sensitive Human Resource matters. Over 200 such queries were sought from NILGA in 2018/19 and all were resolved to employee and employer satisfaction. NILGA, on demand, also develops and sources policy guidance on Organisational Design, technical training, Chief Executive and Chief Officer Pay, salary benchmarking and appraisal technique. All this work is provided, on average, at a cost of £4,150 per council p.a., – a vast saving compared to each local authority procuring private sector advice.

5. COMMUNICATIONS NILGA is a strong, constant communicator on POSITIVE WORK of councils. Our Social Media, Web Based News, online and print Press and TV articles, sourced from all 11 councils as well as our own, unapologetic defence of councils and councillors where unfounded criticism is faced, is an antidote in a negative media world. We also unequivocally communicate sector wide campaigns, including ensuring as many people as possible in N.I. understand what councils do, why local democracy is so important, including the highly acclaimed Campaign to Vote in May 2019. The Voice of Local Government is authoritative and loudly heard through NILGA. 6. REPRESENTATION NILGA ensures local councils, both officers and councillors, are represented on regional (all NI), national and international bodies which we can learn from and get investment from. For example, a National group of employers and trainers will convene in Belfast and Ballymena during 2020 as NILGA, at no cost to councils, has secured that we – NI – chair their work and get the benefits of their expertise for free this, next and in future years. We are working with Council Chiefs and elected members on getting the best deal, through the UK Government Forum (NILGA one of only 4 bodies represented to meet national ministers and Treasury), in terms of post Brexit funding. An estimated £3.5 BILLION is set to come to N. Ireland. Councils, through NILGA, are pressing for much of that as possible to come to EACH council, to supplement City and Growth Deals, to invest in local skills, jobs, community development and infrastructure. Our target? Government past delivery suggests £175 million of that £3.5 billion goes directly to NI councils. We want and will lobby for at least three times that amount, another £350 million, which will NOT be something ratepayers have to find, as NILGA asserts that is double taxation.

7. RESOURCES Most (7) councils receive around £16 million p.a. from central government through the Rates Support Grant. Whilst arguing that this process is outdated and needs a whole review, NILGA has lobbied, in partnership with many councils, for the PROTECTION of this investment, which raises more money on enterprise and jobs than it costs. The Grant is annually threatened with removal or reduction. NILGA’s lobbying with councils has retained over £80 Million between 2015 & 2019 for hard pressed councils striking prudent rates each February. We will continue this pressure to ensure 7 eligible councils have investment for growth.

8. POLICY NILGA’s policy work is seen as an invaluable tool for government itself, but only in the sense that we collate and lobby for things your council and the other 10 councils want. A strong Environment Strategy; a deliverable and well-resourced NI Water Strategy; Waste Management policy and strategy that resources, develops and supports the excellent work councils are doing on this expensive but vital service, and which should soon deliver £2m per council per year on an ongoing basis; contemporary and effective place-shaping and infrastructure policy. Funding for councils to lead on delivery of Community Plans deserved by the community, on key issues such as prevention of ill- health. Ensuring the latest round of European including Cross Border and Peace monies are CO-DESIGNED, SCRUTINISED and bring as much funding to councils as possible, funding anticipated to be in the region of €630 Million.

9. DRIVING LOCAL GOVERNMENT We are your Local Government Association and in the near future will be working daily with members and officers on new and important work beyond that mentioned here. What further resources and powers and functions, if any, does your Council need / want? How will a revised Code of Conduct be applied to benefit councillors and reduce costs for councils? How can councils corporate income and economic development work be enhanced with a New Business Rates Model. Placing legislation to strengthen the NI Local Government Act and protecting councils against transfers of functions which end up costing your council and its ratepayers more money than you get! NILGA’s New Burdens work will indemnify your and the other 10 councils from being “short changed”.

10. HERE TO HELP Any questions? Just ask, we are here to help. No frills, no fuss, just exemplary work from a dedicated team of 10 officers, drawing on the skill and power of 450 councils across the UK and Ireland, bringing it directly to each council here, working WITH – and FOR - for you.

Northern Ireland Local Government Association Bradford Court, Upper Galwally, Castlereagh, BT8 6RB tel: 028 9079 8972 web: www.nilga.org twitter: @NI_LGA #teamlocgovni

Disclaimer: The Northern Ireland Local Government Association (NILGA) endeavours to ensure that the information contained within our Website, Policies and other communications is up to date and correct. We do not, however, make any representation that the information will be accurate, current, complete, uninterrupted or error free or that any information or other material accessible from or related to NILGA is free of viruses or other harmful components. NILGA accepts no responsibility for any erroneous information placed by or on behalf of any user or any loss by any person or user resulting from such information Appendix 4 CE Strong Councils Driving Growth, Protecting Resources, Championed by the Northern Ireland Local Government Association.

NILGA, the Northern Ireland Local Government Association, is the representative, lobbying, policy, negotiating, development & communication body for all our councils. It is owned and constituted by the 11 local authorities.

The VOICE of local government, communicating the positive work of councils & defending their interests.

Return on investment est. = yielding £1.3m p.a. benefits per council Success: lobbied for allocation of c. £4.25m / council for RPA, (£47 million) Success: Lobbying to retain Rates Support Grant, worth £80m since 2015 £x20 Success: Collective savings through collective sourcing of training & advice Need: Lobbying for replacement of EU funding, worth £3.5bn to NI.

Negotiating National Pay Agreement that is fair & affordable for 12,000 staff Negotiating / benchmarking Chief Executive & Chief Officer pay awards and advice on Green Book terms and conditions to HR Teams.

Regional Programme of Elected Member Development Best practice through 6 all council Policy & Learning Networks Top class events and workshops at no cost or heavily subsidised.

Representation on relevant national & international local government bodies (EU Committee of the Regions, CLGF, LGA, NARE) and EU Monitoring Committees – including direct lobbying of Ministers & Treasury Collaboration with counterparts in Scotland, England, Wales & Ireland – best practice advice & linkage benefits for all 11 councils. Research & policy advice on issues that matter: Reform, Devolution, Improvement, Governance, Place shaping, Infrastructure, Economy, Environment, City & Growth Deals, EU & UK funding, Community Planning, Migration, Code of Conduct, Council income and New Burdens Doctrine.

Charter for Elected Member Development Promotion & coordination of Ulster in Bloom.

ON OUR 2020 RADAR Code of Conduct Improvement & Transformation Review of Local Government Reform EU funding replacement New leadership in local government New investment for councils

Any questions? Just ask, YOUR local government association is here to help YOU

Northern Ireland Local Government Association Bradford Court, Upper Galwally, Castlereagh, BT8 6RB tel: 028 9079 8972 web: www.nilga.org twitter: @NI_LGA #teamlocgovni Disclaimer: The Northern Ireland Local Government Association (NILGA) endeavours to ensure that the information contained within our Website, Policies and other communications is up to date and correct. We do not, however, make any representation that the information will be accurate, current, complete, uninterrupted or error free or that any information or other material accessible from or related to NILGA is free of viruses or other harmful components. NILGA accepts no responsibility for any erroneous information placed by or on behalf of any user or any loss by any person or user resulting from such information Appendix 5 CE

Mr David Burns, Chief Executive Cllr Alan Givan, Mayor Lisburn and Castlereagh City Council Lagan Valley Island, The Island LISBURN BT27 4RL

23rd January 2020

Dear Cllr Givan and David,

Pre – Consultation Notice

NILGA Strategic Consultations with Member Councils – Council Led Reform, £3.5 billion Shared Prosperity Fund for Northern Ireland, Shared Services.

As you are well aware, the fiscal challenges facing councils in Northern Ireland require collective, sector wide work as well as vigilance and forward planning in each council. So, too, does the ambition of local government to be a growing public sector and civic leader for the communities we serve.

NILGA, your 11-council owned policy, investment and development body, is keen during the financial year 2020/2021 to develop in partnership 3 specific strands of council led actions which will help to maintain and improve our public services, keep rates at prudent levels, apply new investment channels for capital developments and adopt a transformative approach to shared services across councils driven by what each and every council in local government here wants and needs to be sustainable.

Working within the Association’s Policy & Learning Networks – supported by senior officers and elected members from right across the councils – an evidence and action-based approach has already been designed, with practical work plans - and a timetable for roll out - approved.

From Lisburn and Castlereagh City Council’s perspective, we ask that council offers corporate comment on each of the planned consultations across the 11 councils on the above matters, upon receipt of which NILGA will co-ordinate and apply the findings with each council and Solace, putting policy & practice during 2020/2021 into place.

Please look out for the sequence of 3 consultations, starting with Council Led Reform in late January 2020.

Without doubt each of the Policy actions ensuing will fulfil our collective wish to deliver high quality services at affordable costs to ratepayers, this year and throughout the electoral term.

Please convey this pre-notice (which I have copied to your NILGA Executive members) to the most appropriate Standing Committee of your council.

Yours sincerely,

Cllr Frances Burton Mr Derek McCallan President Chief Executive

Northern Ireland Local Government Association Bradford Court, Upper Galwally, Castlereagh, BT8 6RB Tel: 028 9079 8972 email: [email protected] web: www.nilga.org twitter: @NI_LGA

Corporate Services Committee

12th February 2020

Report from: PCSP/Member Services Manager

Item for Decision

TITLE: ITEM 5.1 Dunmurry Manor Care Home Attendance of Commissioner for Older People for Northern Ireland

Background and Key Issues: The Council has previously been advised of the agreement by the Commissioner for Older People for Northern Ireland (Mr Eddie Lynch) to meet with Council once his investigation into the Dunmurry Manor Care Home was complete. The Commissioner had advised that he would be available to meet with the Council after 29th January 2020.

Further to the previous meeting of the Committee, I can advise that the Commissioner for Older People for Northern Ireland shall be in attendance at the meeting at 6.05 pm in order to present on his investigations into the Dunmurry Manor Care Home.

As previously agreed, all Members of Council have been invited for the presentation.

Furthermore as previously agreed, the COPNI publication entitled “Home Truths: A Report on the Commissioner’s Investigation into Dunmurry Manor Care Home (June 2018)” has been placed on SharePoint. Also loaded to SharePoint is a summary of the aforementioned report plus a report entitled “The Commissioner’s View – A summary of the response to Home Truths” which was published in January 2020.

These documents are available as follows:-

June 2018 report: https://www.copni.org/media/1478/copni-home-truths-report-web-version.pdf

June 2018 summary: https://www.copni.org/media/1477/copni-home-truths-summary-report- web.pdf

January 2020 report: https://www.copni.org/media/1615/the-commissioners-view-a-summary-of- the-responses-to-home-truths-web-version.pdf

By way of information, I can advise that – at its meeting held on the 2nd October 2017 - the Health Working Group agreed that a decision on receiving the Regulation & Quality Improvement Authority to provide a broad overview of its work and – in particular - the Dunmurry Manor Care Home be deferred pending receipt of the report from the COPNI. However on the 4th July 2018, the Health Working Group subsequently agreed that the invitation to the RQIA be not implemented at that time.

Recommendation: It is recommended that the presentation from Mr Eddie Lynch, the Commissioner for Older People for Northern Ireland, into the Dunmurry Manor Care Home be received, and that the Committee takes whatever action it may consider appropriate thereafter.

Finance and Resource Implications: None.

Screening: Equality and Environmental Rural Impact Good No Impact No Assessment No Relations Assessment

SUBJECT TO PLANNING APPROVAL: No

APPENDICES: Relevant publications are available on SharePoint and via hyperlinks

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee

12th February 2020

Report from: PCSP/Member Services Manager

Item for Decision

TITLE: ITEM 5.2 Mental Health and Wellbeing

Background and Key Issues: At the meeting of Council held on 28 January 2020, it was agreed that a report would be brought to the Corporate Services Committee listing a summary of the initiatives that the Council is undertaking to address mental health, suicide awareness and prevention within the Council area. Such actions should be considered in the context of the following:

 The Council already has a Health Working Group established, who may be best placed to consider these issues. The remit of the HWG includes progressing health matters with relevant statutory agencies, to feed into the Community Plan on mental health and related issues and to act as a point of contact for urgent health matters;

 That Mental Health Services resources are already under pressure and the establishment of an additional working group may add to these pressures;

 That addressing poor mental health remains an action within the Community Plan; and

 That a Mental Health community interest group exists in Lisburn Castlereagh, to which Council officers attend.

Attached is a summary of initiatives that the Council is taking the lead on or actively involved in its organisation. In respect of community planning, partners are about to embark on a review of the Plan and early conversations with partners and the community would suggest that mental ill health and creating mental health resilience will feature heavily in the reviewed Plan.

It is evident that mental health, wellbeing and suicide are topical conversations in local communities through to Central Government. The fragmented nature of activity and lack of clarity around a lead agency in this field is perhaps stalling progress. In such circumstances, the third and voluntary sectors are responding to fill, what may appear to be, gaps in service provision.

As a means of progressing this matter, it is recommended that the Acting Chief Executive of the Health & Social Care Trust and Director of the Public Health Agency be invited to attend a meeting of the Health Working Group and for all elected members to be given an opportunity to attend, should they so wish.

The outcome of any such meeting would be to seek agreement to an appropriate, cohesive model being developed that would recognise and consider solutions to the mental health challenges some in our communities face. To avoid duplication and improve the use of available resources, it is suggested that an early focus should be on consolidation of existing groups. It is anticipated that this group could report through the Strategic Community Planning Partnership to ensure continued progress and buy in from partners. The role of the Council would be to galvanise partners in a call to action, stimulate open and honest debate and help to connect agencies to create a more joined up response to those suffering from mental health illness.

Recommendation: It is recommended that the Committee:

Notes the report on the actions being undertaken by Council to address suicide prevention and general mental health and wellbeing; and Agrees to the Health Working Group stimulating and leading debate with the Public Health Agency and Health & Social Trusts That ongoing monitoring and reporting of progress be made via the Strategic Community Planning Partnership to ensure continued buy in from agencies.

Finance and Resource Implications: None.

Screening: Equality and Environmental Rural Impact Good No Impact No Assessment No Relations Assessment

SUBJECT TO PLANNING APPROVAL: No

APPENDICES: Appendix 1 BDS Report on Mental Health and Wellbeing initiatives February 2020

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee

12th February 2020

Report from: PCSP/Member Services Manager

Item for Decision

TITLE: ITEM 5.3 Suicide Awareness Training

Background and Key Issues: I refer to a decision of the Council at its meeting held on the 28th January 2020 that a Notice of Motion in the name of Councillor S Eastwood be referred to the Corporate Services Committee for consideration.

The Notice of Motion was as follows:-

“That this Council, in light of the need to address the issue of mental health and further our work towards better health and wellbeing right across our communities, offers appropriate employees suicide awareness training.”

In order to aid discussion, I can advise the Committee that Council has trained over 25 mental health first aiders who are council officers based across our facilities that staff can talk to in confidence and get guidance on services that are available to help them. This team of mental health first aiders meet on a regular basis to discuss early interventions, share experiences and agree activities. A ‘quiet room’ is allocated in Civic Headquarters that can be used by mental health first aiders to talk to individuals who are in need of support. On 29 January 2020 a session was held for the mental health first aiders, facilitated by AMH Works, and provided tools and techniques on how to best promote positive mental health and emotional wellbeing in the workplace. This will be followed by a session in March entitled SafeTALK. SafeTALK is a certified training programme that prepares individuals to identify persons with thoughts of suicide and connect them to suicide first aid resources. It is anticipated that this programme could be rolled out to appropriate staff across the Council, once it is fully implemented and reviewed, with a further report being brought back to a future meeting of the committee for consideration.

Recommendation: It is recommended that Members consider the notice of motion in the context of the information provided in this report.

Finance and Resource Implications: Cost of training which is dependent on number of staff identified as appropriate.

Screening: Equality and Environmental Rural Impact Good No Impact No Assessment No Relations Assessment

SUBJECT TO PLANNING APPROVAL: No

APPENDICES: None.

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee

12th February 2020

Report from: PCSP/Member Services Manager

Item for Decision

TITLE: ITEM 5.4 National Association of Councillors – Meetings

Background and Key Issues: The dates and venues for meetings of the National Association of Councillors (both local and UK) have been received from the NAC and these are attached.

The Council’s representatives on the NAC are as follows:-

Councillor D J Craig Alderman D Drysdale Councillor A P Ewing Alderman A Grehan Alderman M Henderson Councillor H Legge Alderman S Martin Councillor N Trimble (Executive Member)

The Committee at its meeting held on the 11th September 2019 agreed that Councillor N Trimble be authorised to attend any of the meetings organised by the National Board of the NAC held in England and that any expenses associated with this be approved.

Recommendation: It is recommended that – should the Council be minded to be represented at any of the remaining conferences of the National Association of Councillors, its appointed representatives on the NAC be nominated to attend, the Council to be responsible for the payment of approved expenses in this regard.

Finance and Resource Implications: From within approved budget for Members’ attendance at conferences.

Screening: Equality and Environmental Rural Impact Good No Impact No Assessment No Relations Assessment

SUBJECT TO PLANNING APPROVAL: No

APPENDICES: Appendix 2 BDS Schedule of dates and venues for meetings of the National Association of Councillors (both local and UK)

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee

12th February 2020

Report from: PCSP/Member Services Manager

Item for Decision

TITLE: ITEM 5.5 Knockagh Monument Joint Committee – Maintenance Upkeep Contribution

Background and Key Issues: The Committee will be aware that a financial contribution towards the upkeep and maintenance of the Knockagh Monument is sought by the lead Council, ie Mid & East Antrim Borough Council. The other councils on the Joint Committee are Antrim & Newtownabbey Borough Council, Causeway Coast & Glens Borough Council and Lisburn & Castlereagh City Council.

I would refer to the decision of the Committee at its meeting held on the 13th November 2019 that the level of annual contribution being sought be reported to the Committee when available with a decision on the payment being taken at that stage, and with a proviso that payment of the contribution if so agreed would be on proof of appropriate receipts of expenditure.

I now attach a copy of a letter dated the 20th January 2020 from Mid & East Antrim Borough Council advising that the matter of the financial contribution was discussed by the Knockagh Monument Joint Committee at its meeting held on the 27th November 2019. It is to be noted that Mid & East Antrim Borough Council detail in the minute that they had not sought any payments from the contributing councils since 2015. The Joint Committee recommended that:-

 a financial contribution of £1,000 per annum be sought from each of the contributing councils in respect of the first four years of the new Council structure, ie a total of £4,000.00 from Lisburn & Castlereagh City Council for 2015-2019; and

 a financial contribution of £2,000 per annum be sought from each of the contributing Councils as from 2020 onwards.

Mid & East Antrim Borough Council has asked that each of the contributing Councils consider this recommendation and revert to that Council with any decision made. If this Council is content with such an approach, an invoice will be issued by Mid & East Antrim Borough Council in due course.

The minutes of the meeting of the Knockagh Monument Joint Committee are also attached and Item 6 refers to the matter of the financial contribution.

By way of information, I would advise that – at its meeting held on the 14th April 2015 – the Committee agreed that an annual commitment of £1,000.00 maximum (based on four contributing councils) be paid to Mid & East Antrim Borough Council towards the maintenance and upkeep of the Knockagh Monument. Mid & East Antrim Borough Council was subsequently advised that payment of this maximum amount would be paid on proof of appropriate receipts of expenditure. Mid & East Antrim Borough Council has confirmed in an e-mail of the 28th February 2020 that this Council was never invoiced for this payment. It had been hoped that Belfast City Council would have participated in the Committee and for that reason, invoicing had been delayed until the matter was resolved. The Joint Committee is moving forward on the basis of four Council representation.

Recommendation: It is recommended that the matter of a financial contribution towards the upkeep and maintenance of the Knockagh Monument be considered in line with the recommendation of the Knockagh Monument Joint Committee at its meeting held on the 27th November 2019 that:-

 a financial contribution of £2,000 per annum be sought from each of the contributing councils as from 2020 onwards.

It is further recommended that – if the Committee is so minded to recommend that the financial contributions referred to above be made, they be on proof of appropriate receipts of expenditure.

Finance and Resource Implications: £4,000 to cover period 2015-2019 – Civic and Ceremonial Budget £2,000 per annum – Civic and Ceremonial Budget

Screening: Equality and Environmental Rural Impact Good No Impact No Assessment No Relations Assessment

SUBJECT TO PLANNING APPROVAL: No

APPENDICES: Appendix 3 BDS Letter dated the 20th January 2020 from Mid & East Antrim Borough Council

Appendix 4 BDS Minutes of meeting of the Knockagh Monument Joint Committee held on the 27th November 2019

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee

12th February 2020

Report from: PCSP/Member Services Manager

Item for Decision

TITLE: ITEM 5.6 Participatory Budgeting – Grand Choice: Report on Event

Background and Key Issues: In September 2019, this committee agreed to commit £5,000 towards an innovative initiative being taken forward by the PCSP in the Killultagh DEA known as Participatory Budgeting (PB). With financial support from partner agencies including PCSP, Good Relations, SE Trust, Sport NI and Community Planning, a budget in the region of £15,000 was made available to local groups through this initiative. The process opened for applications in November 2019 with a closing date of 19 December 2019. 26 applications were received, 25 of which were shortlisted and proceeded to the next stage, being a Marketplace Event in Maghaberry Community Centre on Saturday 1 February 2020.

The event included wider engagement opportunities for the community including the presence of the Mobile Police Station, Neighbourhood Police Officers for the Rural Sector and the Crime Prevention Officer. Bike Marking was offered and general crime prevention advice with Text Alert and Farm Watch were promoted for new subscriptions. Also in attendance were agencies offering services addressing general mental health and wellbeing as well as youth engagement and biodiversity.

Twenty three groups exhibited their projects on Saturday, attracting around 1,000 people from the period of 11am to 3pm. There were 758 votes cast for the projects and 17 groups from across the DEA were awarded at total of £15,300. Attached is a list of the projects which received funding, outlining the number of votes they received and the amount of funding allocated per project. Also attached are details of the unsuccessful applicants and appropriate support/advice has been offered to these groups by the PCSP. Social media footage from the event can be viewed online from the Council’s website and Facebook page.

Recognising the significant levels of community engagement achieved and the success of the event, it will be included in the PCSP’s Action Plan for the forthcoming 12 months. It is recommended that officers explore with partners ways to deliver participatory budgeting in a sustainable way and deliver 1 PB event in each DEA prior to the next Council elections.

Subject to identification of suitable funding, it is proposed that the ordering of participatory budgeting roll out be:

2020/21 – Castlereagh South & Downshire West 2021/22 – Lisburn South & Castlereagh East 2022/23 – Downshire East & Lisburn North

Due to the success in Killultagh in a rural setting, it is recommended that an urban community be considered next. With this in mind, it is recommended that Castlereagh East be chosen as the next area.

Recommendation: It is recommended that the committee:

 Notes the content of the report and the appendix of applicants (successful and unsuccessful) who took part in the PB Grand Choice event  Agrees to officers exploring with partners ways to deliver participatory budgeting in a sustainable way  Subject to funding, agrees to the roll out of participatory budgeting within each DEA prior to the next Council elections

Finance and Resource Implications: By carrying out 2 events per year, the total cost of delivery is unlikely to exceed £30,000 per annum. Officers will explore opportunities for joint funding and internal efficiencies that could fund this approach to community engagement.

Screening: Equality and Environmental Rural Impact Good No Impact No Assessment No Relations Assessment

SUBJECT TO PLANNING APPROVAL: No

APPENDICES: Appendix 5 BDS Grand Choice: Results

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee

12th February 2020

Report from: PCSP/Member Services Manager

Item for Noting

TITLE: ITEM 5.7 Lisburn & Castlereagh City Council Policing & Community Safety Partnership Minutes of Meetings

Background and Key Issues: Members are advised that minutes of meetings of the Lisburn & Castlereagh City Council Policing & Community Safety Partnership (Lisburn & Castlereagh PCSP) are presented to the Corporate Services Committee for noting following their adoption by the PCSP.

The minutes of the following meetings of the Lisburn & Castlereagh PCSP are duly presented for noting:-

 Private Meeting held on the 17th September 2019  Policing Committee held on the 24th October 2019  Public Meeting held on the 19th November 2019

Recommendation: It is recommended that the minutes of the meetings of the Lisburn & Castlereagh PCSP held on the 17th September, the 24th October and the 19th November 2019 be noted.

Finance and Resource Implications: None.

Screening: Equality and Environmental Rural Impact Good No Impact No Assessment No Relations Assessment

SUBJECT TO PLANNING APPROVAL: No

APPENDICES: Appendix 6 BDS Minutes of Private Meeting of the Lisburn & Castlereagh PCSP held on the 17th September 2019.

Appendix 7 BDS Minutes of Policing Committee held on the 24th October 2019.

Appendix 8 BDS Minutes of Public Meeting of the Lisburn & Castlereagh PCSP held on the 19th November 2019.

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Appendix 1 BDS

SUMMARY OF MENTAL HEALTH AND WELL BEING INITIATIVES IN LCCC FEBRUARY 2020

Programme/Initiative Content of Outcomes/Benefits programme/initiative Everybody Active Programmes which 3 coaches who run targeted Improved fitness, mental health, includes: programmes aimed at engaging healthier eating, increased social Buggy Blitz, Choose to Loose, Couch citizens in physical activity interaction, reduced feelings of to 5kGreerville, Sensory Walk, isolation as reported by participants in Community Pilates, Be Healthy Stay feedback surveys Healthy Event

Lisburn Ages Walking Football Targeted at men to improve mental Participants reported that the health/wellbeing programme has been beneficial following serious physical and mental health issues

Yoga Sessions for carers at LVLP Light physical activity and To relieve physical/mental stress of mindfulness being a carer with people in similar situations

Be Active Grants 23 live projects that fund various Targets a wide spectrum of individuals physical activity programmes including those with learning having an effect on mental health disabilities and hearing impairments in areas of high social deprivation Healthwise/Cardiac Rehab Targeted intervention programme Improved health, confidence and Programme through referrals from GP including mental health and wellbeing those suffering from depression and low mood Mac Millan Move More Supports people living with cancer Programme deals with side effects of treatment including fatigue, depression and risk to heart health

Disability Summer Scheme Targeted at young people to Beneficial to participants and respite engage in social and sporting for carers activities Disability and ASD Sessions – LVLP Dedicated to addressing the Safe environment for challenging and DIIB specific needs of customers behaviours and support for parents and carers

Activity Centre Programmes Various programmes addressing Improved health and wellbeing in physical activity and improved centres accessible to the local health and well being community

Vitality Household Membership To engage local residents in A recent survey showed 59% of physical activity therefore leading respondents reported improved mental to improved mental health and health wellbeing Love to Live Project includes 10 week programmes to involve To improve physical activity, mental horticultural programme, cookery, groups from across the City health and emotional wellbeing, eating physical activity programme and Council area in various activities habits and develop new skills educational visits

Grant funding/Engagement events to Participatory Budgeting initiative in Around 1000 members of the local address loneliness and mental health Maghaberry; engagement events community in attendance at and wellbeing with older people and NHW Maghaberry programme involving almost 300 residents

C-SAW (Safe and Well Project Targeted at older people, people Validated feedback from the with disabilities and families programme points to increased generally feelings of self-worth, understanding needs of people with disabilities, being more positive and meeting new people

Allotments Significant improvements by Recognised as an activity to improve Council to allotments and provide mental health space for residents to grow produce and meet other people

Specifically for Employees of LCCC Confidential Counselling Service To offer support and guidance to those requiring assistance at difficult times in their lives 25 trained mental health first aiders Quiet Room at LVI and someone staff can talk to in confidence and receive guidance Trusted Colleagues (Platinum Trained members of staff who are Accreditation) available for staff to talk to who are affected by domestic violence Investors in People Health and Awarded to Council in December Wellbeing 2019 for its commitment to its people through better health and wellbeing Health and Wellbeing Fayre for Various exhibitors displaying Employees and members of the services available to address community mental health and well-being

Appendix 2 BDS

From: NAC NI Sent: 13 January 2020 12:11 Subject: National Association of Councillors Meeting Dates for 2020

Please see details below of the National Association of Councillors’ Meetings for 2020.

NAC Northern Ireland Region Members’ Meeting Dates for 2020

Date Host Council 19 February Antrim & Newtownabbey 15 April Ards & North Down 17 June Armagh City, Banbridge & Craigavon 19 August Belfast City Council 2 October NAC AGM Venue TBC 18 November Causeway Coast & Glens

NAC UK Executive Meetings and Conference Dates for 2020

Date Venue Details 13 January London National Executive Meeting 24‐26 January Leeds Conference 28 February – 1 March Glasgow Conference 3‐5 April Scarborough Conference 11 May London National Executive Meeting 26‐28 June Blackpool/Lytham Conference 7 September London National Executive Meeting 25‐27 September Sheffield Conference 27‐29 November Liverpool Conference and AGM

1 Appendix 3 BDS

Appendix 4 BDS KJC/11/19

MID AND EAST ANTRIM BOROUGH COUNCIL

Minutes of Knockagh Monument Joint Committee Meeting held on Wednesday, 27 November 2019 at 2.30pm in the Dry Arts Workshop, The Braid, 1-29 Bridge Street, Ballymena

Present: Cllr R Foster Antrim and Newtownabbey Borough Council; Cllr U Mackin Lisburn and Castlereagh City Council; Cllr J Palmer Lisburn and Castlereagh City Council;

In Attendance: Mrs L Kennedy Director of Corporate Services, Mid & East Antrim Borough Council; Mrs L Hunter Democratic Services Manager, Mid & East Antrim Borough Council; Ms R Hosseini Committee Administration, Mid & East Antrim Borough Council.

MINUTE ACTION ITEM 1 WELCOME AND APPOINTMENT OF CHAIR

Mrs Kennedy welcomed those present.

The late commencement time was noted.

Mrs Kennedy noted that no Chair had been appointed to the Committee. In line with the Committee Terms of Reference, the Chair was to be a Mid and East Antrim (MEA) Council Elected Member. As no MEA Members were present, Mrs Kennedy sought direction on how to proceed.

On the proposal of Cllr Palmer, seconded by Cllr Foster, it was

Agreed: That Cllr Mackin chair today’s Meeting.

Mrs Kennedy reminded Members that there was normally a Committee Meeting held each year both prior to and after the event to commemorate the Battle of the Somme. The meetings were technical in nature and discussed the format of the events, any significant anniversaries/commemorations and also the maintenance, restoration work and the wider views of the other County Antrim member Councils. 2 KJC/11/19

2 APOLOGIES

Apologies were received from Ms A Donaghy, Mr A McClelland, Mr P Mawhinney, Cllr S Ross and Cllr I Wallace.

3 MINUTES OF MEETING HELD ON 3 MAY 2018

Tabled and previously circulated: Minutes of Meeting held on 3 May 2018.

Those present agreed to note the Minutes. LK

4 TERMS OF REFERENCE

Tabled and previously circulated: Terms of Reference.

Mrs Kennedy advised that Draft Terms of Reference had been circulated in 2016. Members’ attention was drawn to the background of the Knockagh Monument and the Committee, the Committee objectives, membership, meeting frequency and Development Fund.

Cllr Palmer advised that he felt it was beneficial for the Committee to meet twice a year, including April/May time for planning for the Somme Commemoration.

Mrs Kennedy remarked that she would circulate the Committee Terms of Reference to the four Committee Member Councils. LK

5 RESTORATION WORK COMPLETED

Mrs Kennedy advised that, at the last Committee Meeting held in May 2018, Members had considered repair work which was required at the Monument. Heritage Lottery Funding and other avenues of support had proved unsuccessful, however, due to the significance of the monument and its exposed location, it was considered important to proceed with the work, which had been completed prior to Remembrance Day 2018. Work undertaken included new facing, removal of graffiti/grime, repointing, concrete repairs and inscription re-rendering, restoration and patching work.

Cllr Foster commended the high quality of workmanship and those present concurred.

Mrs Kennedy advised that the infrastructure for lighting had been added to the site with the cost covered by Mid and East Antrim Borough Council, however, the budget was not currently available to power the lights. Consideration was being given to lighting options and, in the interim, short-term lighting for significant events could be facilitated by hiring a generator.

Cllr Foster referred to the monument at Scrabo and it was suggested 3 KJC/11/19

that Officers liaise with Ards and North Down Borough Council LK regarding the lighting of the tower and air traffic/aviation red warning lights.

6 FINANCIAL CONTRIBUTIONS

Mrs Kennedy advised that, in the legacy Carrickfergus Borough Council, each member Council contributed £1,000.00 each year to a Knockagh fund. Since the amalgamation of Councils in 2015, Mid and East Antrim Borough Council had not sought any payments from Councils.

Cllr Foster noted that Knockagh Monument was a County Antrim War Memorial and Cllr Mackin acknowledged the willingness of Committee member Councils to contribute in the past.

Mrs Kennedy suggested that the annual Committee member Council payment of £1,000.00 per annum be reinstated and the money ring- fenced. She confirmed that there was no dedicated Knockagh fund at present and any recently required works had been paid for by Mid and East Antrim Borough Council.

Cllr Palmer was of the opinion that member Councils should be contributing to a Knockagh fund on an annual basis. He suggested that all Member Councils make up the four years (2015-2019) £1,000.00 per annum contributions (ie £4,000.00 per Council) and continue to contribute £1,000.00 per annum moving forward. It was agreed that Mrs Kennedy would email each of the Committee member Councils so LK that consideration could be given to the funding situation and proposals.

Discussion ensued, following which Cllr Palmer proposed that all Councils should contribute £1,000.00 per annum for the four years LK (2015-2019) (ie £4,000.00 per Council) and then increase contributions to £2,000.00 per annum from 2020 going forward in order to reflect the merger of the Councils.

7 CAR PARKING PROVISION AT MONUMENT

Mrs Kennedy remarked that car parking at the monument proved challenging. Council had enquired regarding purchase of a field for car parking purposes but the current land owner did not wish to sell, however, was amenable to hiring the field to Council during events for car parking purposes.

Cllr Foster queried if the land was private or adopted and if a portion of the land could be gated. Mrs Kennedy agreed to report back in this LK regard and it was also agreed that she would investigate possible use of solar powered/battery back-up CCTV.

Cllr Foster requested that an attendant be present at the bottom of LK the Monument at future events in order to alleviate traffic congestion. 4 KJC/11/19

Cllr Foster queried if provision could be made for a hook system on the LK wreaths in future, similar to that used at Ballyclare, given the windy conditions at the Monument.

After Members’ discussion, it was agreed that the next Knockagh LK Monument Joint Committee Meeting would be held on 30 April 2020 in Carrickfergus Town Hall at 2.30pm. A representative from the Royal British Legion would be invited.

The Meeting terminated at 3.18pm

Mrs L Kennedy LK

Appendix 5 BDS

RESULTS SUCCESSFUL APPLICANTS

NO OF NAME OF GROUP AMOUNT VOTES AWARDED 515 Maghaberry Primary and Nursery School £900 489 Maghaberry PTA £943 463 Magheragall BB Company Section £1,000 435 Sunshine Community Playgroup £840 432 Ballinderry Primary School £750 425 Magheragall BB Junior Section £1,000 399 Ballinderry Primary School PTA £1,000 398 Simply Judo £1,000 380 Whitemountain and District C.A. £1,000 375 Maghaberry in Bloomers £1,000 323 Ballydonaghy Pipe Band £1,000 314 Townland Boxing £800 310 Glenavy Protestant Hall Committee £1,000 310 Little Munchkins After School £1,000 284 Fourscore LOL 340 £700 273 Maghaberry Friends Together £700 240 Glenavy Women’s Institute £750 UNSUCCESSFUL APPLICANTS

NO OF NAME OF GROUP AMOUNT VOTES REQUESTED 221 Hilltop Friends £721 194 Stoneyford Neighbourhood Forum £900 187 St Joseph’s GAC £980 184 Glencare Friendship Group £500 165 Rathlane C.G. £850 129 Castlerobin Saturday Club £500

Appendix 6 BDS PCSP 17 09 2019 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Policing and Community Safety Partnership held in the Island Civic Centre, The Island, Lisburn, on Tuesday 17 September 2019 at 5.00 pm

PRESENT: Councillor A Ewing (Chairman) Councillor S Skillen Councillor T Mitchell Councillor A Swan Councillor M Guy Councillor R Carlin Councillor A Gowan Mr M Busch Mrs Y Craig (Vice Chairman) Mr P Dean Ms D Hancock Ms P Leeson Ms R Orr

IN ATTENDANCE: PCSP/Members Services Manager Members Services Officer

Designated Organisations Acting Chief Inspector Michael Gregg, Police Service of Northern Ireland Ms J Harkness, Youth Justice Agency Mr A Hannaway, Northern Ireland Housing Executive Mr G Flynn, Northern Ireland Housing Executive Mr J Gilliland, Northern Ireland Fire and Rescue Service Mr P Thompson, Probation Board of Northern Ireland Ms E Millar, Education Authority

In Attendance Ms W Osborne, Northern Ireland Policing Board

The Chairman, Councillor A Ewing, welcomed everyone to the meeting extending a particular welcome to Ms W Osborne from the Northern Ireland Policing Board.

1. Apologies

It was agreed that apologies by recorded on behalf of Councillor A McIntyre and Mrs C McCullough.

2. Minutes

It was proposed by Councillor T Mitchell, seconded by Councillor A Swan and agreed that the following Minutes as circulated be confirmed and signed:

Meeting of the partnership held on 18 June 2019 36 PCSP 17 09 2019

3. Declaration of Conflicts of Interest

The Chairman, Councillor A Ewing outlined the procedure in respect of Declarations of Interest after which the following Declarations of Interest were made:

 Councillor S Skillen in Item 3 of the Report of the PCSP Manager due to the fact that her husband was the Manager of Dundonald Football Club

During the course of the meeting the following Declarations of Interest were made:

 The Chairman, Councillor A Ewing in item 3 of the Report of the PCSP Manager due to his employer’s involvement with the New Driver NI Project

 Mr P Dean and Mr M Busch in item 8 of the Report of the PCSP Manager due to them both being members of the Board of Lisburn Commerce Against Crime

4. Report of the PCSP Manager

It was agreed that the report and recommendations of the PCSP Manager be adopted, subject to any decisions recorded below, and other items noted.

5.1 Update from Statutory Organisations

It was agreed to defer this item until later in the meeting pending the arrival of PSNI Officers, item 5.12 refers.

5.2 Project Support Programme 2019/20 – Unsuccessful Applications

The PCSP Manager advised that, under the above programme, three projects had failed to achieve the pass mark and that it had been agreed that discussion take place to see if there were opportunities to explore potential financial assistance. It was noted that the three applicants were informed that if successful, this funding would not be at the level of their original application.

Members were provided with information on the revised outline applications and the associated awards recommended for approval which were as set out below and it was agreed that the awards, as outlined, be approved by the Partnership.

Project Original Application Revised Award Inspire Business Project £3,520.00 £1,030.00 ONUS Project £4,800.00 £2.225.00 Carryduff Taekwondo £5,000.00 £1,500.00

PCSP 17 09 2019 5.3 Applications for Funding under £500

After discussion it was agreed that retrospective approval be granted to the following applications:

 PSNI/PCSP Attendance at a Winter Fair at Balmoral Park - £483.75  Lambeg Parish Church ASB Project - £500.00  PSNI Gaming Bus Project in Dromara - £350.00  PSNI Gaming Bus Project in Maghaberry - £330.00  PSNI Ballymacash Sports Event - £450.00  PSNI Bike Safe Event - £315.00  PSNI Crime Prevention Event – Knockmore Pensioners - £76.50  Glenavy ASB Hurling Project - £500.00  New Driver NI Project with Post Primary Schools - £500.00  Dundonald Football Club ASB Project - £500.00

It was noted that the PCSP Chairman had verbally approved all of the above projects.

(During the above discussion Acting Chief Inspector M Gregg arrived at 5.05 pm and Mrs Y Craig arrived at 5.08 pm)

5.4 Engagement Events with the Indian Community

The PCSP Manager advised that, as a result of safety and vulnerability concerns raised by the Indian community, the PSNI and PCSP met, on two separate occasions, with representatives of the Indian community, in the Parish Centre, Lisburn and Seymour Hill. Over 100 people attended St Patrick`s Parish Hall, Lisburn on the 25 May and a further 37 attended Kilmakee Community Centre, Seymour Hill, on the 22 August where the PSNI had representatives from CID, Burglary Team and uniform officers to provide reassurances. The Indian community outlined their concerns regarding fear of crime, their perception of being targeted as a result of their ethnicity, a lack of understanding of policing procedures and knowledge of PSNI contacts. A detailed presentation by both PSNI officers and the PCSP was made resulting in excellent engagement with those in attendance. Both events resulted in 2 proposed Neighbourhood Watch Schemes, True Call referrals, Text Alert membership and referrals made to Trading Standards on suspected scams. The PSNI has also provided a dedicated Neighbourhood Officer to liaise with members of this community.

The Committee noted the ongoing engagement with representatives of the Indian community.

Mrs P Leeson asked whether this had been a recent development and the PCSP Manager confirmed that it had and went on to outline why two separate events had been held and Acting Chief Inspector M Gregg outlined the nature of the incidents which had led to the engagement being arranged.

(During the above discussion Councillor A Gowan arrived at 5.12 pm)

PCSP 17 09 2019 5.5 Neighbourhood Watch Schemes

The PCSP Manager provided an update on Neighbourhood Watch Schemes across the council area advising that 10 new schemes had been launched in recent weeks making a total of 87 schemes in the area involving 231 co- ordinators covering 7,000 homes.

She advised that the new schemes were in the following areas:  Clonmore Park, Lisburn  Castle Avenue, Moira  Greenmount Gardens, Lisburn  Cottage Gardens Lisburn  Ashvale Heights, Stoneyford  Maghaberry Road, Maghaberry  Wellington Park Avenue, Maghaberry  Wellington Park Mews and Park Way, Maghaberry  Maghaberry Manor, Maghaberry  Trummery Heights, Maghaberry

She further advised that new schemes were currently being progressed in Maghaberry, Stoneyford, Culcavy, Seymour Hill and Lisburn North.

It was agreed that members note the above update on Neighbourhood Watch Schemes.

Councillor S Skillen asked whether there were plans to engage in the Castlereagh area. The PCSP Manager explained that PCSP Officers were actively encouraging interest at any events they attend in all areas, she outlined two planned events to be held in Castlereagh in the near future and advised that officers would be encouraged to promote Neighbourhood Watch at these events as well. She outlined the impromtu manner in which members of the community were prompted to set up Neighbourhood Watch schemes stating that it was often the case that interest in setting up a scheme was initiated by a negative experience or other event and that the lack of new schemes was not down to the area being overlooked.

5.6 Criminal Justice Inspectorate Report

Members had been provided with a copy of a recent report from the Criminal Justice Inspectorate (CJI) and the PCSP Manager drew members’ attention to the fact that the report had highlighted the positive contribution made by PCSPs to improving community safety and engagement with the police and that it had been found that improvements had been made.

She stated that inspectors had found evidence that PCSPs had benefitted from the creation of a smaller number of larger Council areas across Northern Ireland and administrative costs linked to PCSPs had been cut from the previous level of 43% in 2014, to represent 20% or less of the £4,482m public money allocated to support the work of PCSPs in 2017-18. She further highlighted that the Deputy Chief Inspector had said that PCSPs had the capacity to develop further and CJI

PCSP 17 09 2019 had made seven recommendations to enhance their profile, governance and operational arrangements.

She also advised that the report had indicated that a significant level of work was being undertaken and funding made available by PCSPs to support projects and events that were of benefit to the community, such as providing assistance to vulnerable people, promoting road safety tackling anti-social behaviour and supporting the night time economy yet their contribution often went unacknowledged.

It was considered by inspectors that a need be identified to ensure the seven designated organisations increase recognition of the role of PCSPs within their own corporate planning activity and that internally the contribution these organisations make to community safety is reported and achievements recognised.

She advised that recommendations of the report aim to assist PCSPs to monitor police performance, achieve the outcomes identified in the local Policing Plan and help PCSPs secure further improvement in the areas they are heavily invested in, such as in relation to incidents of sexual and domestic violence and abuse.

It was agreed to note the above information together with the contents of the report as circulated.

5.7 Speed Indicator Devices

The PCSP Manager provided an update on Speed Indicator Devices advising that there were currently 8 devices installed across the city with a further 2 awaiting installation in Moneyreagh and at Meadowbridge Primary School. Members were provided with summary information on data from the devices from 1 April 2019 to 31 August 2019 illustrating the number of motorists, number of speed violations, percentage speed reduction and time of day of most violations.

She updated that poles were now in place to support the final two devices and she was hopeful that these would be erected as soon as possible.

She highlighted the salient points within the data extracted from the device and explained why one device had an upper limit set on it.

She then reminded members that the PCSP Action Plan gave a further commitment to purchasing 3 additional devices for the area. Moving forward, she was waiting on support from the Department for Infrastructure before purchasing these. She advised that the list of locations which had been identified by community concern and the police as being potential sites were Dundrod, Carnreagh Road and Rowandale in Moira and was hopeful of a potential 4th site at Four Winds.

Councillor S Skillen highlighted the Comber Road in Dundonald at Millers Forge and also the Gransha Road in Dundonald as potential locations and the PCSP Manager said that Millers Forge had been looked at and was not identified as a community concern site by the police. Councillor Skillen also referred to the 40

PCSP 17 09 2019 siting of the speed limit sign at this location stating that, in her opinion, the change in speed limit should be moved further along the road. The PCSP Manager undertook to raise this issue with the Department also.

There was some discussion on whether these devices were permanently in their current locations or whether they could be moved to alternative locations and the PCSP Manager reminded members of past issues which had resulted in permanent poles being used.

Mrs Y Craig sought information on how the Ballinderry area could be categorised as an ‘area of concern’ as a resident had approached her seeking this information. The PCSP Manager responded that the police confirmed this area already had traffic calming measures in place. However, she advised that the reporting of incidents by members of the community would highlight community concern.

Mr Busch asked whether the data from the devices should be treated as confidential and the PCSP Manager advised that this was not the case and that it could be shared.

At the culmination of the discussion it was agreed that the Partnership approve the purchase of up to 4 (subject to available budget) additional Speed Indicator Devices to be installed at agreed locations.

5.8 City Watch - Confidential

It was agreed that the contents of a report received from Lisburn Commerce Against Crime detailing CCTV detections and incident details for the month of July 2019 be noted.

5.9 Support Hub

Members were reminded that Superintendent Beck had delivered a presentation on the concept of a Support Hub at a recent meeting of the Partnership. The PCSP Manager stated that she was in a position to confirm that, following a successful introductory session and training exercise, the first meeting of the Support Hub would be held at the start of October 2019 and that it would be facilitated by the Council and chaired by the PCSP Manager.

Mr P Dean said that he very much welcomed this initiative but was disappointed that there was no 3rd sector involvement. The PCSP Manager responded that it was envisaged that support will be required from the 3rd sector for specific referrals.

Mrs P Leeson asked whether the initiative included children and young people and the PCSP Manager responded that it did and that all protocols were in place.

The above information was noted.

PCSP 17 09 2019 5.10 PCSP Strategic and Operational Plan

Members of the Partnership were provided with a copy of the final draft of the PCSP Strategic and Operational Plan which had been approved by the Joint Committee together with a copy of the budget, the PCSP Manager advised that the Plan was under full implementation and that Officers were continuing to work to deliver the objectives as set out and it was agreed that the final draft of the PCSP Strategic and Operational Plan be approved.

5.11 Participatory Budgeting

The PCSP Manager outlined the above initiative stating that it was an innovative process involving local people deciding how to allocate part of the public budget. She advised that the Partnership had committed £7,000 to this project and that Members had been provided with information detailing the plan for implementation in the Killultagh area which would be completed in partnership with the Council, local police and other agencies as required and she sought the approval of the Partnership to proceed.

She advised that an awareness raising process would begin in November and that a venue was being considered. She also advised that it was envisaged that the process would be gradually rolled out to all District Electoral Areas.

Mr P Dean suggested Crewe United Football Club as a possible venue.

It was agreed that approval be granted to proceed as outlined within the circulated report.

5.12 Update from Statutory Organisations

Representatives from designated organisations were invited to provide an update to the Partnership on the work of their respective organisations in regard to community safety priorities. The following updates were provided:

PSNI – Acting Chief Inspector M Gregg

Acting Chief Inspector M Gregg had been provided with a statement from Superintendent Beck who was unfortunately unable to attend the meeting.

He updated on programmes which had taken place over the summer and on the ongoing work being carried out to undermine the rise in terrorist threat. He referred to a recent statement from the Chief Constable of Northern Ireland advising that he would be uplifting the numbers of Neighbourhood Officers and Acting Chief Inspector M Gregg advised that this uplift would be cascaded into the Lisburn and Castlereagh area and would result in 3 Neighbourhood Policing teams with a total of 18 officers. He also provided information on the Support Hub which he very much welcomed, on how the increase in burglaries was being addressed and on steps being taken to tackle drugs. He summarised Neighbourhood Watch and Farm Watch Schemes and how they had progressed during the summer months.

PCSP 17 09 2019 Councillor S Skillen referred to the procedure followed in the past whereby elected representatives were provided with a designated mobile phone number to be used to make contact with police officers. She outlined the difficulties encountered with this procedure and asked whether any other arrangements were being put in place. Acting Chief Inspector Gregg said that he would liaise with PCSP Officers who could update members in advance of the next meeting.

The PCSP Manager advised Acting Chief Inspector Gregg of a worrying development with disruptive youths at the Leisureplex and Lisburn Bowl asking if this could be given some attention and Acting Chief Inspector Gregg advised that it could and he went on to outline that there had been issues throughout the area with youths gathering at various locations.

The PCSP Manager undertook to ascertain whether there was CCTV /radio link cover in the area and Ms E Millar (EA) undertook to contact detached youth workers in an effort to see if there is anything they can do to influence this behaviour.

Housing Executive – Mr A Hannaway

Mr Hannaway advised that he would be leaving his post and moving to a role in the Belfast area, he introduced Mr Gerard Flynn who would be taking over his role in Lisburn.

Mr Hannaway advised that Community Safety was very important to the Housing Executive who worked with stakeholders to promote it, he then proceeded to outline some examples of how this worked in practice.

Members proceeded to expressed their thanks to Mr Hannaway for the work he had carried out in the past and wished both him and Mr Flynn best wishes in their new roles going forward.

Education Authority – Ms E Millar

Ms Millar said that a lot of work had taken place developing diversionary projects during the summer months and that it was her understanding that these projects had been effective. She updated on some of them which included a study visit to the Our Street Project in Londonderry.

She advised that the Youth Council was currently working with the PCSP on a report into the needs of young people and their preferences in terms of intervention. She also advised that a recruitment process was currently under way to recruit members of the Lisburn and Castlereagh City Youth Council and urged those present to promote it.

(Councillor S Skillen left the meeting at 6.15 pm).

Northern Ireland Fire and Rescue Service – Mr J Gilliland

Mr Gilliland advised that a new cold calling initiative was being rolled out to check on smoke alarms in the area and that a similar project would target sheltered

PCSP 17 09 2019 housing schemes. He advised that officers were currently receiving safeguarding training.

7. Any Other Business

7.1 Thanks Mr M Busch

Mr Busch wished to pass on the thanks of the Partnership to Ms W Osborne from the NI Policing Board in light of her support.

7.2 Speed Signage Councillor M Guy

Councillor M Guy referred to a speed signage scheme she was aware of in the Antrim and Newtownabbey area and wondered if it could be considered for the Lisburn & Castlereagh area.

The PCSP Manager advised that it was her understanding that permission from the Department for Infrastructure would be required for such a project but went on to outline an alternative which might be suitable and undertook to feedback to Councillor Guy with more information.

7.3 Cold Calling Zones Mr P Dean

Mr Dean sought information on the criteria for establishing a Cold Calling Zone and the PCSP Manager undertook to get back to him with this information.

7.4 Parking Issued in Manor Park Mr P Dean

Mr Dean wished to draw police officers attention to parking issues in Manor Park.

There being no further business, the meeting was terminated at 6.20 pm.

Chairman

Appendix 7 BDS PCSP 24 10 2019 LISBURN & CASTLEREAGH CITY COUNCIL

Minutes of the Meeting of the Policing and Community Safety Partnership Policing Committee held in the Island Civic Centre, The Island, Lisburn, on 24 October 2019 at 5.35 pm

PRESENT: Councillor A Ewing (Chairman) Councillor Aaron McIntyre Councillor N Anderson Councillor A Gowan Councillor T Mitchell Councillor S Skillen Councillor A Swan Mr M Busch Mr P Dean Ms D Hancock Ms P Leeson Ms Christine McCullough

PSNI Superintendent D Beck

Education Authority Ms Esther Millar, Regional Youth Support Service Mr Andrew Bill, Area Youth Worker Ms Verity Weller, Youth Council Member/Peer Mentor

IN ATTENDANCE: PCSP/Member Services Manager PCSP Officer (JB) PCSP Officer (SA) Member Services Officer

The Chairman, Councillor A Ewing, welcomed everyone to the meeting and provided health and safety information.

1. Apologies

It was agreed that apologies be recorded on behalf of Councillor M Guy, Mrs Y Craig and Councillor R Carlin.

2. Declaration of Conflicts of Interest

The Chairman outlined the procedure in respect of Declarations of Interest after which the following Declarations of Interest were made:

 During the course of the meeting Mr P Dean and Mr M Busch declared interests in the Business Proposal from Lisburn Commerce Against Crime due to them both being members of the Board of that organisation.

45 PCSP 24 10 2019 3. Update on the revised Neighbourhood Policing structure.

The Chairman welcomed Superintendent D Beck to the meeting advising that he was in attendance to provide members with information on the revised Neighbourhood Policing structure.

Superintendent D Beck proceeded to outline the new structure advising of the following:

He was committed to the further development of Neighbourhood Policing. The Chief Constable had already provided a corporate commitment to the Northern Ireland Policing Board of an increase of more than 400 officers in NI in terms of Neighbourhood Policing and the Lisburn and Castlereagh area were now working to contribute to this.

He outlined that there would be three Neighbourhood Policing teams across the entire area consisting in total of 3 Inspectors, 2 Sergeants and 18 Constables whereas the current configuration was 1 Inspector, 2 Sergeants and 10 Constables. He also stated that he intended to align part-time officers to the three teams to complement the total numbers. He explained that he would not be in receipt of additional resources but would be re-distributing the resources he already has and is content this is an achievable objective to increase longer term planning and demand.

He advised that this change will bring challenges and he did not wish areas such as response times to be affected. He stated that he hoped the arrangements would be effective by 11 November 2019 but that it would take a period of time to be fully implemented. He went on to outline how calls will be prioritised explaining that response times would be monitored over the next number of months and he is hopeful that longer term problem solving will, over time, impact on demand.

He advised that this remained a relatively small team who could not be everywhere at all times and therefore it would be important to manage the expectations of the community.

Superintendent D Beck also advised members that it was his intention to allocate a named Neighbourhood Policing Officer to every electoral ward.

He outlined that a competition process had taken place for the constable roles in the teams and that these had been filled. The appointments were subject to a two year commitment period which, he felt, would provide continuity to the community as had been requested, in the past, by the PCSP. He stated however that promotion and personal circumstances would, of course, have to be taken as acceptable exceptions to this undertaking.

He advised that a competition process was currently under way to recruit one of the Inspectors and one of the Sergeants with two Inspectors and one Sergeant already having been appointed.

He outlined his intention to hold launch events to introduce the officers to members of the community. 46

PCSP 24 10 2019 Questions from Members of the PCSP

Councillor N Anderson Councillor N Anderson said that he felt that this was a good plan and welcomed the fact that each ward would have a named contact. He advised that whilst residents in the Carryduff area had built up a relationship with police officers this was not so much the case in the Four Winds area.

Councillor S Skillen Councillor S Skillen concurred stating that she hoped the officers currently in the Castlereagh East area would remain there. She wished to clarify the geographical split and this information was provided by Superintendent Beck who stated that he was hopeful that these arrangements would provide an element of ownership for officers.

Mr M Busch Mr M Busch said he was pleased to see that the promises made by police had been delivered on and sought clarification on how the teams would be split in terms of numbers which was provided by Superintendent Beck.

Mr Busch responded that the fact that this was a competition should provide an element of enthusiasm from those appointed.

Councillor A Swan Councillor A Swan asked whether the duties carried out by the Neighbourhood Policing Officers would be ring-fenced as it would be easy for them to be pulled into other duties.

Superintendent D Beck responded that he would expect that they would attend relevant calls but stated that a call allocation policy may be required to ensure that these goals were met and that the process would have to be balanced.

Mrs P Leeson Mrs P Leeson said that the proposals were commendable and asked how success would be measured.

Superintendent D Beck responded that activity would be monitored and teams would be held to account at management meetings. He advised that a lot of Neighbourhood Policing work was not measurable and was about relationship building. He said that he would also rely on feedback from the PCSP and from the community.

PCSP Manager The PCSP Manager stated that it was encouraging to see this initiative go forward and she welcomed the opportunity to launch it at the forthcoming PCSP Meeting in Public in November in Anahilt and offered support from the PCSP. She asked if there were any contact details available for Neighbourhood Policing officers as this had been requested at the last PCSP private meeting.

Superintendent D Beck responded that the issuing of contact details would have to be managed and worked through after the teams had been established. He felt that the new teams would mean that irrespective of where you lived you 47

PCSP 24 10 2019 should be able to contact your Neighbourhood Policing Officer. He was also hopeful that this would enhance the flow of information.

The Chairman, Councillor A Ewing The Chairman, Councillor A Ewing asked for clarification on the shift patterns to be implemented.

Superintendent D Beck advised that there would be a two team shift pattern. When team 1 (the larger team) was on duty, teams 2 and 3 would be off duty and vice-versa so therefore a team would be on duty every weekend and provide widespread cover and resilience. He advised that these arrangements still had to be approved by the Police Federation but he considered that they were compliant and provided a work/life balance.

At the culmination of the question and answer session the Chairman thanked Superintendent D Beck for attending and providing information on his plans for Neighbourhood Policing in the Lisburn and Castlereagh area.

4. Update from Ms E Millar (EA) on the anti-social behaviour survey undertaken by the Youth Council

The Chairman welcomed Ms Esther Millar to the meeting advising that she was in attendance to provide members with a presentation on the anti-social behaviour survey undertaken by the Lisburn and Castlereagh Youth Council.

Ms Millar introduced Mr Andrew Bill who was the Area Youth Worker and Ms Verity Weller who was a former Youth Council Member and now acted as a Peer Mentor. She advised that Mr Bill and Ms Weller would be delivering the presentation to the meeting.

Ms Millar advised that a new Youth Council had recently been recruited and had held their first meeting. She was pleased to report that 36 members had been appointed and that all DEAs were represented.

With the aid of a power-point presentation Ms Weller and Mr Bill proceeded to outline the survey referring to the fact that 310 young people had been consulted and that the majority of those surveyed were from the Lisburn area. They also advised that in the main they were within the 14-17 age group and did not currently engage in youth projects or groups.

They outlined the results of the survey in response to the following questions:

Why do you come to Lisburn to hang out? Where do you and your friends hang out at weekends? Where do you hang out at the weekends (whole group Vs Youth Project attendees)? How do your organise where to hang out at weekends? Do you feel that the police treat young people fairly? Why do you feel this way? What are your hobbies and interests? How can Lisburn be more attractive to young people? 48

PCSP 24 10 2019

Mr Bill outlined the key findings of the report which were:

 There was a correlation between attending a youth project and not congregating in a ‘hot spot’ area  81% of young people were using social media to arrange where to socialise at weekends  65% of those surveyed felt that the police treat them fairly  There is a correlation between attending a youth project and having a positive perception of the police  A higher proportion of those congregating in ‘hot spot’ areas have a negative perception of police  29% of young people surveyed wanted more social areas for young people to hang out  21% wanted more shops and restaurants that opened later in the evening

He then outlined the survey’s recommendations which were that:

 Young people require less structured social spaces to meet with friends and socialise with peers.  Offering food remains a key element of young people’s social experiences and stakeholders should consider this when engaging young people in provision.  A key method of communication with young people remains through social media and should therefore be utilised to have maximum impact/reach.  There needs to be a further exploration of the relationship between a positive and negative interaction with the police and the impact on young people’s perception of them.  Consideration should be given to developing more free activities and events aimed at teens in the Lisburn area.

Questions from PCSP Members

Councillor N Anderson Councillor N Anderson said he had noticed that whilst younger children liked structure, teenagers wanted less structure, he asked whether the young people had been asked why they did not go to Exodus.

Mr Bill responded that specific venues were not referred to in the survey.

Councillor S Skillen Councillor S Skillen asked whether there were plans to roll out a similar piece of work to other parts of the Council area and asked what Youth Council representation there was in the Castlereagh area.

Ms Millar said that a survey in the Castlereagh area would be an option and she also stated that there was good representation on the Youth Council from the Castlereagh area.

PCSP 24 10 2019 Mrs P Leeson Mrs P Leeson congratulated those involved with this piece of work and asked whether girls were interested in different things than boys.

Ms Weller advised that the survey had been anonymous so that information could not be ascertained.

Councillor A Swann Councillor A Swann raised the subject of Youth Shelters and asked whether these had ever been considered for the area. A brief discussion ensued during which the thinking behind these was outlined and some of the positives and negatives of them were discussed. Ms E Millar advised that there were 5 shelters planned for the Ards and North Down area and undertook to feedback on these at a future meeting of the Partnership.

Superintendent D Beck Superintendent D Beck congratulated the team on this piece of work stating that a key factor emanating from the research was that Lisburn had a hard to reach group of young people within its area. He outlined the Youth Volunteer Academy which, he considered, might be an appropriate vehicle for them. He felt that the food reference was good but could also sometimes be problematic particularly in terms of funding applications. He advised that he had noticed that a lot of projects on offer were more suitable for boys.

Ms D Hancock Ms D Hancock asked what the next step would be and Ms E Millar advised that the data would be taken forward and used by the partners involved to develop strategy, she emphasised the importance of collaborative working.

PCSP Manager The PCSP Manager outlined the progress which had been made at the Leisureplex regarding anti-social behaviour which was to be welcomed.

Councillor A Gowan Councillor A Gowan congratulated the team on its research and stated that there were things within it which he felt the Council could take forward and he stated that he felt it would be beneficial for the presentation to be made to the Leisure and Community Services Committee.

Mr P Dean Mr P Dean referred to unstructured youth work and suggested that Council facilities could be used for this purpose.

Mr M Busch Mr M Busch suggested involving more stakeholders and he suggested bringing on board schools, police, Council, community groups etc.

Councillor N Anderson Councillor N Anderson suggested the possibility of engaging businesses and thinking creatively.

PCSP 24 10 2019 Councillor S Skillen Councillor S Skillen emphasised the importance of a safe environment for young people and also the importance of being aware of food poverty.

Mrs E Millar thanked members for their contributions and highlighted the importance of considering the needs of young people during this period where plans are being made for the future development of Dundonald International Ice Bowl.

At the culmination of the question and answer session the Chairman and Members thanked Ms Millar, Mr Bill and Ms Weller for attending and congratulated them on this piece of work.

(Councillor S Skillen left the meeting at 6.55pm) (PCSP Officers JB and SA left the meeting at 6.55pm)

5. Lisburn Commerce Against Crime – Business Proposal

The PCSP Manager referred to information circulated to members of the Policing Committee providing information on a business proposal submitted by Lisburn Commerce Against Crime, City Watch in connection with the provision of a new CCTV camera at Graham Gardens, Lisburn.

The proposal set out the need which had been identified, provided information on the number and type of incidents of anti-social behaviour which had taken place during the period under consideration and set out proposals for a solution, including information on consultation which had taken place with the local church.

After consideration of the request, it was agreed that Lisburn & Castlereagh PCSP make a £6,000 contribution toward the cost of erecting a new Bosch 7000i mic CCTV camera at Graham Gardens in Lisburn for the reasons outlined in the circulated Business Proposal from Lisburn Commerce Against Crime.

6. PCSP Report update- 24 October 2019

Members had been provided with information on the following:

Forthcoming Events

Senior Citizens Events in November 2019 Neighbourhood Watch Co-ordinator’s Events in December 2019 PCSP Public Meeting – Anahilt Primary School on 19 November 2019 at 7.00 pm Christmas Crime Prevention Launch on 29 November 2019 at 10.30 am in Forestside Shopping Centre

It was agreed that the above information be noted.

PCSP 24 10 2019 Funding Applications

It was agreed that the following three funding applications be approved.

 PSNI – Radar Visit on 14th and 15th October 2019 – Brooklands Primary School - £350

 Carryduff GAC ASB Project – October to December 2019 - £500

 Halloween anti-social behaviour project at Seymour Hill - £75

Anti-social Behaviour

Members noted the update provided on anti-social behaviour at the Leisureplex and the Blue Bridge and the efforts made to improve the situation.

PCSP Participatory Budgeting

Members noted the information provided in respect of Participatory Budgeting including the dates for Open Evenings/Workshops which had been arranged for the Killultagh area during November 2019 culminating in the funding project Marketplace Community Engagement Event in February 2020 where the local community would vote on which project should receive funding of £1,000.

Speed Indicator Devices

The PCSP Manager advised that she had now been notified by the Department for Infrastructure that they would install an additional 3 or 4 poles and that devices could now be situated in the following areas:

Clairehill Road, Moira Dundrod Carnreagh / Ballynahinch Road area of Hillsborough A fourth location to be confirmed

It was agreed by the Partnership that officers could proceed to make arrangements for the erection of Speed Indicator Devices at the above locations.

7. Any Other Business

7.1 Superintendent D Beck Incidents of crime

Superintendent D Beck updated the Partnership on recent significant incidents which had taken place in the area.

PCSP 24 10 2019 7.2 Mrs C McCullough Christmas Crime Prevention Campaign

Mrs C McCullough asked for information on the Christmas Crime Prevention Campaign and the events arranged regarding this were outlined by the PCSP Manager.

There being no further business, the meeting was terminated at 7.08 pm.

Chairman

Appendix 8 BDS PCSP 19.11.2019 LISBURN AND CASTLEREAGH CITY COUNCIL

Minutes of the Public Meeting of the Policing and Community Safety Partnership held in Anahilt Primary School on Tuesday 19 November 2019 at 7.00 pm

PRESENT: Councillor A Ewing (Chairman) Councillor A McIntyre Councillor A Gowan Councillor T Mitchell Councillor S Skillen Mr M Busch Mrs Y Craig Ms D Hancock

IN ATTENDANCE: PCSP Manager PCSP Officer (JB) Member Services Officer Administration Officer

Designated Organisations Superintendent D Beck, Police Service of Northern Ireland Chief Inspector J Wilson, Police Service of Northern Ireland Ms E Millar, Education Authority

Commencement of the Meeting

At the commencement of the meeting, the Chairman, Councillor A Ewing, welcomed those present to the meeting extending a particular welcome to members of the public. He outlined how the meeting would progress and advised that the PSNI had chosen this meeting to announce details of a new structure which had been put in place to deliver Neighbourhood Policing throughout the area.

1. Apologies

It was agreed to accept an apology for non-attendance at the meeting on behalf of Councillor A Swan, Mr P Dean and Mr P Thompson.

3. Declarations of Interest

No declarations of interest were made.

4. PSNI Overview on Crime

Superintendent D Beck provided those attending with information in respect of the six month Crime Statistics Report for the Lisburn and Castlereagh City Council area as at 30 September 2019. Copies of the report had been made available to those attending. 54 PCSP 19.11.2019 (Councillor S Skillen arrived at 7.01 and Councillor T Mitchell at 7.05).

Superintendent D Beck highlighted the following salient points:

 There had been a fall in the overall crime figure which was down by 1% and he felt that this was due to hard work and focused actions  Incidents of Violence Against the Person had fallen by 5%  Sexual crime had fallen by 19%  There had been an increase in theft and officers were working with Lisburn Commerce Against Crime and the Prime Prevention Officer to address this, burglaries had also risen  There had been an overall decrease in those injured or killed on the roads  He advised that later in the meeting Chief Inspector J Wilson would be delivering a presentation on the new Neighbourhood Policing structure  He provided a summary of the work of the Support Hub and acknowledged the support received for this project from the Council and the other agencies involved  He also acknowledged research work carried out by the Youth Council and the Education Authority which, he stated, would provide valuable information for stake-holders as they seek ways to tackle anti-social behaviour in the area.

The Chairman, Councillor A Ewing, advised those attending that the Policing and Community Safety Partnership had progressed the installation of the Speed Indication Device which was located in the village stating that he felt it was having a positive contribution towards Road Safety in the area.

Superintendent D Beck then proceeded to progress through the Report taking questions from the floor at appropriate intervals.

The following questions were raised:

4.1 Neighbourhood Policing Team Structure Mr Edwin Poots MLA

Mr Poots referred to recent comments from the Chief Constable who had stated that he planned to increase the numbers of officers working within the community, he asked for information on how this would be carried out locally.

Superintendent D Beck stated that Chief Inspector J Wilson would be delivering a presentation on the new Neighbourhood Policing Structure at a later stage in the meeting.

4.2 Support Hub A member of the public

A member of the public referred to the Support Hub and asked whether it could provide more proactive assistance and intervene before events actually took place.

PCSP 19.11.2019 Superintendent D Beck outlined the services provided by the Support Hub stating that the intention was that it would identify core issues and initiate early intervention. He stated that this would, however, take some time to work through. He advised that not all of the referrals were related to crime, many were regarding other issues but this was a multi-agency group and it was hoped that attention would be drawn to issues at an earlier stage.

At this stage Chief Inspector Wilson provided information by way of considered examples on the successes achieved by a similar Support Hub in another area which he felt best illustrated the work of the Support Hub and the potential it provided.

The questioner concurred that this work was very important.

4.3 Cold Calling Mr Gordon Fletcher and another member of the public

Mr G Fletcher asked who should be informed if cold callers ignored the signage erected by householders.

Superintendent D Beck replied that this should be reported to police who would advise Trading Standards.

Another member of the public asked whether there was a correlation between physical, telephone and internet cold calling.

Superintendent D Beck responded that there was no definitive link however it was important to send a strong message in any of these circumstances.

Mr Fletcher then asked whether cold/nuisance calls could be traced but was advised that this was very difficult.

4.5 Burglary Mr M Busch

Mr M Busch asked whether it was true that a burglary rarely happened without the property being checked out first.

Superintendent D Beck said that this was not the case and that burglaries were often randomly carried out.

4.6 ATM Robberies The Chairman, Councillor A Ewing

The Chairman, Councillor A Ewing, referred to the recent series of ATM robberies and asked for an update.

Superintendent D Beck stated that there were a number of organised crime gangs and a lot of time and effort had gone into the process of investigating and trying to prevent these. He updated on the response to one of the local incidents.

PCSP 19.11.2019 4.7 Contacting Police A member of the public

A member of the public asked what the best way was to contact police.

Chief Inspector D Beck advised that if a crime was in progress or there was an emergency situation the number 999 should be used. In other circumstances the number 101 should be used.

The questioner went on to outline an occasion when he had experienced a delay in being able to get through on the 101 number.

Chief Inspector D Beck said that most calls were handled promptly however that had not been the case in this instance. He said that the service was reviewed on as ongoing basis and that systems and procedures were updated in an effort to improve the service.

A member of the public asked whether reporting could be done on line and was advised that it could be but that this would be a slower response.

4.8 Speed Indication Device Mr Edwin Poots MLA

Mr Edwin Poots MLA asked whether the Speed Indication Device data could be used by police.

Superintendent D Beck responded that the information could be used to inform police work and provide evidence based deployment.

4.9 Driving whilst under the influence of drugs or alcohol Member of the Public

A member of the public asked for information on the process used to ascertain whether a driver was under the influence of drugs or alcohol and Superintendent D Beck summarised this process.

The Chairman, Councillor A Ewing, then asked whether there was a safe amount of alcohol to consume before driving or whether it was best to not drink at all and Superintendent D Beck responded that the message delivered to the community was that it was safer not to consume any alcohol before driving.

4.10 Speed Indicator Devices (SIDs) Councillor A Gowan

Councillor A Gowan referred to the SID and stated that this should not be used as an alternative to officers on the ground, he advised that the community in Anahilt still wanted visible policing. He went on to say that in the last three years parents had only witnessed police attending the school once regarding speeding incidents whereas incidents of speeding at the school were frequent.

Superintendent D Beck responded that SIDs were not a replacement for officers presence rather they were used to enhance driving and provide information. He 57

PCSP 19.11.2019 said that the new Neighbourhood Sergeant was present at the meeting and would take the comments made on board.

4.11 Statistics re Driving Offences A member of the public

A member of the public referred to the statistics for driving offences and commented that these were quite low, particularly in respect of driving without insurance.

Superintendent D Beck responded that the focus was not to hand out lots of tickets but was to educate drivers and improve their driving.

4.12 Erection of SIDs Mr Gordon Fletcher

Mr G Fletcher asked why there had been so much red tape to be overcome in getting the SIDs erected.

Superintendent D Beck responded that it had taken a fair bit of work but that it was important to ensure that the signs were erected in the proper manner.

The PCSP Manager updated on plans to erect more Speed Indicator Devices in the Council area and stated that without assistance from the Department for Infrastructure they would not have been able to erect them. She advised that she was hopeful that the Department were in the process of developing a policy to be used in the future erection of permanently located speed indicator devices.

She also summarised the data extracted from the Anahilt SID and advised that it would indicate that average speeding in the area had not been particularly excessive, between 30 and 40 mph. She advised those attending that the information could be made available to residents if requested.

(Councillor S Skillen left the meeting at 8.12pm)

A member of the public highlighted the use of cameras in other areas to manage traffic violations. He then referred to Anahilt and asked at what stage the data would dictate that further action was required.

Superintendent D Beck explained that this was new technology but that it was going to provide evidence. This meant that work could be done within local communities to build and develop on it.

4.13 Designated Driver Scheme A member of the public

A member of the public asked whether it would be possible to promote a designated driver scheme with local hostelries.

Superintendent D Beck confirmed that this had been done in the past.

PCSP 19.11.2019 Presentation on the new Neighbourhood Policing Structure

At this stage Superintendent D Beck invited Chief Inspector J Wilson to deliver a presentation on the new Neighbourhood Policing Structure and with the aid of a visual presentation Chief Inspector Wilson outlined the plans for the policing of neighbourhoods in the area.

He advised that from 11 November 2019 there would be three separate teams policing Lisburn City, Lisburn Rural and Castlereagh neighbourhoods and that these would operate on a two shift rota basis. He provided information on the breakdown of numbers and ranks in each team and the names of the officers involved.

He explained that this was an opportunity to work closely with neighbourhoods and partners and that there were already examples of successes. He outlined how the teams would be managed and how targets would be set and gave examples of how partnership working would be enhanced.

He then went on to refer to the Support Hub and advised that an additional two officers had been allocated to it.

He then invited questions from those attending and the following questions were asked:

4.14 Diversion to other duties Mr Gordon Fletcher

Mr Fletcher asked whether there was a risk that these officers would be diverted to other duties.

Chief Inspector J Wilson responded that he was hopeful that this could be managed and kept to a minimum however it had to be acknowledged that it may happen during major events but the goal was to have the officers within the Community as much as possible.

Superintendent D Beck acknowledged this challenge and considered it could be managed. He stated that the situation would be monitored and that the PCSP would be advised and kept updated.

Mr Fletcher then suggested a meeting with Neighbourhood Watch Co-ordinators in December to update them on the changes.

4.15 Recent Car Thefts Mr E Arnold

Mr E Arnold advised of recent car thefts which he had been made aware of and sought an update.

Superintendent D Beck confirmed that these were thefts of keyless entry vehicles and outlined that CID were co-ordinating the investigations centrally and Crime Prevention were providing advice to concerned householders and victims of such crimes. 59

PCSP 19.11.2019 He recommended the use of Faraday pouches to protect keyless car fobs and advised the community to be vigilant.

4.16 Speed Limit Mr James Mawhinney

Mr J Mawhinney asked for information on the tolerance applied to speeding incidents and highlighted speeding problems on the Magheraconluce Road asking how the community could initiate traffic management procedures in the area.

Superintendent D Beck stated that he did not wish to comment on the first part of the question but stated that the instigation of traffic management procedures was a matter of repeatedly raising concerns and felt that a site meeting to take this forward might be beneficial.

4.17 Speed indication of vehicles A member of the public

A member of the public asked which was the most accurate indicator of speed, the car’s speedometer or the satellite navigation system.

Superintendent D Beck responded that both of these devices were a guide to speed however the speed at which you are detected driving by police would be the most accurate speed.

4.18 Neighbourhood Policing Structure Mr Edwin Poots MLA

Mr Edwin Poots MLA stated that he welcomed the new Neighbourhood Policing structure and urged those present to advise the community of the information shared at the meeting. He requested contact numbers for officers and was advised by Superintendent D Beck that the process for contacting officers was currently being worked upon.

4.19 Driving through red lights A member of the public

A member of the public referred to drivers driving through red lights and asked when the law against this would be enforced.

Superintendent D Beck responded that this was being enforced and that only a limited number of traffic lights had cameras fitted. He stated that police could not be present at all traffic lights and junctions and that police time had to be effectively managed.

At the conclusion of the question and answer session Superintendent D Beck advised that the PSNI would be recruiting officers in January and he encouraged members of the community to consider it as a career.

He also stated that Neighbourhood Policing offiers were available to speak to members of the community at the conclusion of the meeting. 60

PCSP 19.11.2019

Conclusion of the Meeting

At the conclusion of the meeting and as there was no further business, the Chairman, Councillor A Ewing, thanked those present for attending. He extended particular thanks to police for attending and delivering their report.

There being no further business, the meeting was terminated at 8.55 pm.

Chairman

Corporate Services Committee

12th February 2020

Report from: Acting Head of Finance

Item for Noting

TITLE: ITEM 6.1 Management Accounts – Quarter 3 2019/2020

Background and Key Issues: Members are advised on a quarterly basis of the financial position of the Council in relation to the current year budget.

Attached is the set of Management Accounts for the quarter ended 31st December 2019.

This shows a summary of each directorate and any opportunities or risks that may arise before the end of the financial year.

It is to be noted that the net profiled expenditure for the period is £1,031,780 below the approved estimates (3.03% underspend) for the financial year 2019/2020.

We will continue to monitor expenditure against budget through the monthly budget meetings with each Department and ensure that all variances are explained and any necessary corrective actions taken.

Recommendation:

It is recommended that the Management Accounts for the quarter ended the 31st December 2019 be noted. Finance and Resource Implications: Budgetary provision made within the Council budgets.

Screening: Equality and Environmental Rural Impact Good No Impact No Assessment No Relations Assessment

SUBJECT TO PLANNING APPROVAL: No

APPENDICES: Appendix 1 Finance Management Accounts as at 31st December 2019.

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date: Appendix 1 Finance

DRAFT: LISBURN AND CASTLEREAGH CITY COUNCIL Period 9 2019/2020 2019/2020 MANAGEMENT ACCOUNTS SUMMARY BY DIRECTOR Annual Budget YTD P9 YTD P9 Variance Act & Comm Budget £ £ £ £ Service Support 7,587,519 4,835,605 5,104,388 (268,783) -5.27% Governance & Audit 1,124,940 888,044 909,799 (21,755) -2.39% Leisure & Community Wellbeing 12,137,920 9,911,052 10,502,122 (591,070) -5.63% Environmental Services 17,280,754 12,762,366 13,106,194 (343,828) -2.62% Service Transformation 6,049,497 4,669,357 4,475,701 193,656 4.33% Total 44,180,630 33,066,424 34,098,204 (1,031,780) -3.03%

Severance Payments 852,584 Job evaluation costs 52,988 905,572

YTD (UNDERSPEND) / OVERSPEND (126,208) -0.37%

RISKS - Costs projected for remainder of Fin Year Bradford Court Income 82,663 Average holiday pay - to be funded from reserves 400,000 Belfast Regional City Deal - paid from reserves 80,265 Increase in Planners Employer Pension costs 22,500 NIPSUB - failure of Contractor to comply with Invest NI conditions but costs potentially covered . 18,000

Capital Projects : risk of not progressing 89,000 Speech & Language Initiative - no budget 25,046 Hillsborough Forest Public Amenity Revenue costs ( to include Cleansing Operative costs) 29,000 Overtime costs within Operational Services in relation to Chapter 8 works 120,000 Additional agency costs related to termination of HR Go contract. 15,000 LPS ( derating clawback) 2,380 TOTAL RISKS 883,854

OPPORTUNITIES - Property Certificate increase in fees from August (3,333) Planning Income - increase in fees- Opportunity (depending on Market Conditions ) £17k for year (4,250) Energy Efficiency Schemes Unknown Underspend in relation to Disposal Costs due to lower than estimated tonnages (70,000) LPS Finalisation Penny Product (419,536)

TOTAL OPPORTUNITIES (497,119) Payroll/non Payroll/ Income Summary per Directorate to Period 9 Service Support Annual Budget YTD P9 YTD P9 Variance Explanation Act & Comm Budget Payroll 4,529,629 3,291,135 3,389,314 (98,179) Small payroll underspends throughout Department Non-Payroll 4,380,970 2,541,044 2,744,098 (203,054) Marketing publications and various other small underspends Income (1,323,080) (996,574) (1,029,024) 32,450 Underachievement in income due to lower investment opportunities

Total Net - Service Support 7,587,519 4,835,605 5,104,388 (268,783) -5.27%

Governance & Audit Annual Budget YTD P9 YTD P9 Variance Explanation Act & Comm Budget Payroll 931,980 712,331 699,057 13,274 Agency staff cost within audit offset by underspend within CE office. Non-Payroll 284,960 217,808 258,742 (40,934) Various small overspends throughout Department Income (92,000) (42,095) (48,000) 5,905 Income not yet received.

Total Net - Governance and Audit 1,124,940 888,044 909,799 (21,755) -2.39%

Leisure & Community Wellbeing Annual Budget YTD P9 YTD P9 Variance Explanation Act & Comm Budget Payroll 12,075,000 9,038,383 9,044,090 (5,707) Non-Payroll 8,196,120 6,635,341 6,514,355 120,986 Income (8,133,200) (5,762,672) (5,056,323) (706,349) Over performance in several income areas including Vitality Household Membership sales.

Total Net - Leisure and Community Wellbeing 12,137,920 9,911,052 10,502,122 (591,070) -5.63%

Environmental Services Annual Budget YTD P9 YTD P9 Variance Explanation Act & Comm Budget Increase in Employer Pension costs within Planning Enforcement. Overtime costs within Operational Services as a result unplanned work schedules. Under provision of salary costs within Waste Payroll 9,509,864 7,336,626 7,068,508 268,118 Management. Underspend in relation to Waste Disposal Costs due to lower than estimated tonnages, along with other Non-Payroll 11,282,190 7,996,905 8,604,198 (607,293) various small underspends across the directorate. Over performance within Building Control due to receipt of all inspection fees in relation to Lagan Valley Income (3,511,300) (2,571,165) (2,566,512) (4,653) Hospital works.

Total Net - Environmental Services 17,280,754 12,762,366 13,106,194 (343,828) -2.62%

Service Transformation Annual Budget YTD P9 YTD P9 Variance Explanation Act & Comm Budget Payroll 4,996,177 3,755,069 3,724,677 30,392

Non-Payroll 5,803,280 3,919,846 3,705,145 214,701 City Deal & Portfolio costs , Easter Stages Rally and Consultants for LDP to be paid from reserves

Income (4,749,960) (3,005,558) (2,954,121) (51,437)

Total Net - Service Transformation 6,049,497 4,669,357 4,475,701 193,656 4.33%

Corporate Services Committee

12th February 2020

Report from: Head of Human Resources and Organisation Development

Item for Decision

1 TITLE: ITEM 7.1 Local Government Training Group – Continued Delivery of Shared Service

Background and Key Issues: To agree the continued delivery of the Local Government Training Group Shared Service by LCCC for the 12 month period April 2020-March 2021

Following agreement by Members in December 2016, LCCC has been hosting the Local Government Training Group (LGTG) Shared Service since April 2017.

The LGTG was established on 1 April 1993 as a shared resource to identify and support the learning, development and capacity building measures required by councils. It currently sits within the overall structure of the council in the HR&OD Unit, having transferred from the Local Government Staff Commission on the 1st April 2017.

Accountability for governance arrangements and decision making remains with the LGTG Board, currently chaired by Mr Stephen Reid, Chief Executive of Ards & North Down Borough Council. Lisburn & Castlereagh City Council has delegated authority, via a Service Level Agreement, to apply the rules of the LGTG and to manage financial transactions on behalf of the LGTG.

It is proposed that this Council continues to host the service on the revised governance arrangements and on the basis of the Service Level Agreement (attached). During this period, the LGTG will be reviewed to determine how the service should develop to meet the needs of councils moving forward. Recommendation:

It is recommended that this Council continues to host the LGTG Shared Service on the Governance arrangements as attached and the Service Level Agreement as attached for the period 2020/2021 during which time this service will be reviewed.

Finance and Resource Implications:

All Councils are expected to make a contribution to the LGTG which for the financial year 2020/2021 will be held at the contribution rate provided in the previous 2 years. For LCCC this contribution will be £17,779.

The LGTG covers the cost of the resource dedicated to this service, a LGTG Coordinator, on a full-time basis.

The LGTG also provides a contribution towards the cost of administration, procurement, finance and audit which for 2020/2021 is set at £10,000 and therefore provides an income stream for the Council.

Screening: Equality and Environmental Rural Good Relations No Impact No Impact No Assessment Assessment

1.2 SUBJECT TO PLANNING APPROVAL: No

1.3 APPENDICES: Appendix 1 HR&OD Governance, Accountability and Audit Arrangements Appendix 2 HR&OD Service Level Agreement

1.4 HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Corporate Services Committee

12th February 2020

Report from:

Head of Human Resources and Organisation Development

Item for Noting

TITLE: ITEM 7.2 Elected Member Development Steering Group

Background and Key Issues: To provide the Corporate Services Committee with the report and action notes from the meeting of the Elected Member Development Steering Group held on Wednesday 22 January 2020.

The Elected Member Development Steering Group met on 22 January 2020 and discussed a number of matters pertaining to Member Development. The report and action notes from this meeting are attached.

Actions will progress through the group as per the attached, working towards the Charter Plus standard for Elected Member Development.

By way of summary, the following actions are highlighted:

 Members agreed to develop an Action Plan for formal engagement activities with the Lisburn Castlereagh Youth Council

 Members agreed that a coaching programme be made available to all Members from February 2020.

 Members agreed the Planning Committee training schedule developed in liaison with the Head of Planning and Capital Projects.

 Members agreed that the HR & OD Officer be the officer representative on the NILGA Regional Elected Member Development Network and attend the next meeting on 24 April.

 Members agreed that the NILGA Leadership Programme prospectus should be circulated to all Members together with the relevant professional development policy and request forms.

 Members agreed a response to NAC’s request for potential learning and development topics in relation to the Local Government Training Group review. Subject to Council approval, the topics recommended by the Steering Group are as follows:

 Being an effective councillor: Making a difference – doing it your way  Strengthening and sustaining personal resilience  Using social media  Personal safety and lone working  Unconscious bias  Reading faster with greater understanding  The changing landscape of local government finance and audit  Visits to other Councils or relevant shadowing opportunities  Sharing of knowledge amongst other Elected Members

 Members agreed a schedule for meetings in March, May, July, September and November 2020. 

Recommendation: It is recommended to note the minutes of the EMDSG Meeting on 22 January 2020.

Finance and Resource Implications: Captured within current Member Development Budget

Screening: Equality and Environment Rural Good al Impact No No No Relations Impact Assessme Assessment nt

SUBJECT TO PLANNING APPROVAL: No

APPENDICES: Appendix 3 HR&OD EMDSG Report and Action Notes

HAS IT BEEN SUBJECT TO CALL IN TO DATE? No If Yes, please insert date:

Appendix 1 HR&OD

Supporting Capacity Building in Councils

Governance, Accountability and Audit Arrangements

January 2020 CONTENTS Page No.

1.0 INTRODUCTION 1

1.1 Background 1

1.2 Functions 1

2.0 GOVERNANCE 2

2.1 LGTG Membership 2

2.2 LGTG as a Strategic Decision-Making Body 2

2.3 Officer Training 2

2.4 Elected Member Training 3

2.5 Governance 3

2.6 Accounting Officer 3

3.0 ACCOUNTABILITY AND AUDIT 3

3.1 Operational Accountability 3

3.2 Scrutiny and Audit 4

3.3 Procurement 4

4.0 PERFORMANCE 4

4.1 LGTG’s Immediate Capacity Building Objective 4

4.2 LGTG Operational Priorities 4

4.3 Implementation 5

4.4 Evaluation 5

1.0 INTRODUCTION

1.1 Background

The Local Government Training Group (LGTG) is a shared resource which develops learning and development provision and capacity building measures based on the needs of councils.

LGTG was established on 01 April 1993 and, mindful of the continuing need to involve officers and elected members in the design and delivery of all its provision and development activities, was reconstituted in 2010 to facilitate inclusive involvement by relevant stakeholder groupings.

The day to day oversight of LGTG was exercised by the Local Government Staff Commission (the Commission) from its establishment in 1993 until March 2017 when the Commission was expected to be dissolved. Agreement was reached in Autumn 2016 to continue with the existing successful model of governance following the dissolution of the Commission by placing responsibility for the day to day operations with a Facilitating Council under a Service Level Agreement similar to that which had existed between LGTG and the Commission.

This paper details the LGTG decision making and delivery mechanisms and in particular the resultant governance, accounting, audit and performance arrangements.

1.2 Functions

LGTG is responsible for the oversight and co-ordination of training and development activities for which there is an identified common need throughout the local government service. Its specific functions are:

 To assist in the identification of training needs.

 To provide a forum for the consideration of identified needs.

 To facilitate the planning, implementation and evaluation of training programmes.

 To assist in the determination and allocation of resources.

Specific operational training remains the responsibility of each district council, although matters of particular concern may be raised through the Practitioners’ Group and/or the Elected Member Development Steering Group for consideration by LGTG (see 2.3 and 2.4 below).

2.0 GOVERNANCE

2.1 LGTG Membership

In order to maximise its effectiveness and efficiency, the LGTG agreed to restructure its membership arrangements in September 2010. A two-tier structure was established, to reflect the strategic and operational aspects of the LGTG’s work as follows:

LGTG Strategic Decision Making Body

Practitioners’ Group Elected Member Development Steering Group 1 senior learning and development representative from each council 2 reps from NAC & 2 reps from NILGA

2.2 LGTG as a Strategic Decision-Making Body

The LGTG remains as the higher level decision making body (i.e. the strategic development group) with responsibility for strategic initiatives and the budget. It has six members comprising two representatives from SOLACE NI (one of which is the Chair of LGTG); the Chief Executive of the Facilitating Council, or his nominee; the Chairs of the two bodies representing officers (Practitioners’ Group) and elected members (EM Development Steering Group) respectively; and a representative of Belfast City Council. The group is responsible for policy and resourcing matters, with the Chief Executive of the Facilitating Council being the Accounting Officer.

The Facilitating Council provides the secretariat for both the LGTG and its sub-groups in line with the Service Level Agreement in place.

2.3 Officer Training

The Practitioners’ Group is made up of a senior learning and development officer or senior HR officer from each of the 11 councils, the Chair is appointed by Public Sector People Managers’ Association NI (PPMA). The Group forms sub-groups as necessary which identify the capacity building needs of officers and recommends to the LGTG appropriate interventions within key learning and development themes.

2.4 Elected Member Training

The Elected Member Development Steering Group is made up of two elected member representatives from the National Association of Councillors (NAC) and two from NILGA. The Steering Group is also attended by NAC and NILGA officers. There is also a reporting mechanism on elected member development from the Steering Group back to the Joint NILGA/NAC meetings.

Whilst the formal agendas, action notes etc. are produced by the LGTG Chair, NILGA also provide some administrative support for the Steering Group in the form of discussion papers, proposals etc.

2.5 Governance

It is important that proper governance arrangements are in place for the delivery of capacity building on a centralised basis. The existing model of governance arrangements for the operation of LGTG was established in 1993 and is accepted by councils, DfC and the Local Government Auditor. Accordingly agreement was reached in autumn 2016 to continue with the existing successful model of governance following the dissolution of the Commission by placing responsibility for the day to day operations with a Facilitating Council under a Service Level Agreement similar to that which had existed between LGTG and the Commission.

2.6 Accounting Officer

Day-to-day oversight of LGTG is exercised by the Facilitating Council through its Chief Executive as Accounting Officer. The minutes of LGTG are included as a regular agenda item at Solace NI meetings and expenditure of the LGTG is under the scrutiny of the Facilitating Council’s Audit Committee.

3.0 ACCOUNTABILITY AND AUDIT

3.1 Operational Accountability

The Facilitating Council will be responsible to Solace NI, through the LGTG Chair, for the running of LGTG on a day to day basis. The Service Level Agreement (SLA) covers administrative, professional and financial matters and this SLA has been updated to reflect the new arrangements from 2017.

The minutes of LGTG meetings will be included as a regular agenda item at Solace NI meetings.

3.2 Scrutiny and Audit

The Chief Executive of the Facilitating Council will be the Accounting Officer for LGTG. The LGTG’s accounts will be audited by the Facilitating Council’s Internal Auditors and the Local Government Auditor. The Annual Accounts will be published in the Facilitating Council’s Annual Report in line with existing practice.

3.3 Procurement

All LGTG provision will be publicly procured under the Facilitating Council’s Procurement Procedures.

4.0 PERFORMANCE

4.1 LGTG’s Immediate Capacity Building Objective

The immediate objective of the LGTG will be to ensure the timely implementation of initiatives which will support the Local Government Reform process, the transformation agenda and contribute to the building of knowledge and skills in councils.

4.2 LGTG Operational Priorities

The LGTG, primarily through the Practitioners’ Group, draws on the current extensive experience within local government and with other partners to enhance capacity building activities in the 11 councils through, for example:

 assisting in identifying training and development needs  developing competency frameworks  developing coaching and mentoring frameworks  promoting leadership development and innovation  promoting performance management and initiatives to build organisational capacity and transform service delivery  promoting management development programmes accredited by the Ulster University, the Leadership institute QUB and, for example, the Institute for Leadership and Management  providing a menu of knowledge and skills based courses based on identified need  sourcing experienced trainers to provide high quality courses and programmes to meet the ongoing needs of officers, elected members and organisations  developing frontline development programmes  carrying out evaluations of capacity building initiatives

4.3 Implementation

Since 1993 the Training Group has provided:  An ongoing training programme relevant to the needs of local government (over 130 courses and programmes, 3000 training days, 1700 officers and members trained each year)  Support to professional groups (e.g. Finance /IT officers, procurement officers, HR officers) by arranging tailored courses and development materials  Capacity development for elected members in relation to finance and governance arrangements  Supported organisation development (OD) initiatives in councils and the sector.

The Practitioners’ Group and the Elected Member Development Steering Group uses this previous experience to develop and recommend capacity building initiatives in support of local government transformation and contribute to the building of knowledge and skills in councils.

4.4 Evaluation

The effectiveness of the LGTG will be evaluated as follows:

1. Solace NI and the Facilitating Council will be responsible for the overall effectiveness of LGTG.

2. Ongoing course programmes – the LGTG will review completed evaluation forms from course participants and their councils to ensure that course content and delivery are of the highest possible standard and that desired outcomes have been achieved. The Practitioners’ Group and the Elected Member Development Steering Group will collect and discuss evaluation data from any programmes, course or initiatives recommended and take action as necessary.

3. A review of the LGTG will be completed and recommendations approved by SOLACE NI by March 2021.

Appendix 2 HR&OD

SERVICE LEVEL AGREEMENT BETWEEN LISBURN &

CASTLEREAGH CITY COUNCIL AND COUNCILS PARTICIPATING

IN THE LOCAL GOVERNTMENT TRAINING GROUP FOR THE

PERIOD APRIL 2020 TO MARCH 2020

Introduction

1. Following the Ministerial decision to close the Local Government Staff Commission (LGSC), SOLACE NI commissioned a review, via iESE, a public sector partner, to determine options for Councils to collaborate in the field of Human Resources (“HR”) and Organisational Development (“OD”). The work completed by iESE set out to determine the range of HR matters where collaboration would be beneficial on the basis of need and critical gaps, and additionally consider these against what has worked well within current HR operations.

2. Following consideration the SOLACE NI group recommended the establishment of a Collaborative HR Model.

3. This Service Level Agreement (“the Agreement”) provides a legal basis for the management, provision and direction of the collaborative LGTG/Learning & Development Service (“the Service”).

4. The aim of this Agreement is to facilitate the provision of the collaborative LGTG/Learning & Development Service to Participating Councils.

Participating Councils

5. Lisburn & Castlereagh City Council shall be the “Host Council.”

6. All eleven Northern Ireland Councils are participating, i.e. • Antrim and Newtownabbey Borough Council • Ards and North Down Borough Council • Armagh City, Banbridge and Craigavon Borough Council • Belfast City Council • Causeway Coast and Glens Borough Council • Derry City and Strabane District Council • Fermanagh and Omagh District Council • Lisburn and Castlereagh City Council • Mid and East Antrim Borough Council • Mid Ulster District Council • Newry, Mourne and Down District Council

1 Function, Governance and Resourcing of the Service

7. The function of the Service is to establish and maintain a Learning & Development Service (to include facilitating the implementation of the Local Government People & Organisation Development Strategy) for the Participating Councils to avail of when required.

8. The Service will be governed by the provisions of the Governance, Accountability and Audit Arrangements paper, as revised in 2020.

9. The Host Council shall be remunerated and reimbursed for the provision of resources to deliver the Service as follows:

 Recoupment of salary costs in respect of a Professional Officer (full-time) fixed term post to 31 March 2020 at salary scale SO2 and related employer costs, including if relevant redundancy costs  Recoupment for costs in respect of Administration, Finance, Procurement and Audit support at a nominal rate of £10,000 pro rata.  Administrative costs for the use of stationery, copying, postage telephone etc. at a nominal rate of £1,000 per annum.

Role of Host Council

10. The Host Council shall take the lead in providing a shared resource to identify and support the learning, development and capacity building measures required by councils, to include a scoping exercise to establish the future model, delivery mechanism and requirements of the Service.

11. The provision of the Service under the terms of this agreement will be independent from the internal HR operations of the Host Council.

12. The Host Council, also as a Participant Council, can avail of the Service under this Agreement.

Funding

13. The LGTG funding from Council contributions towards the membership of the LGTG for the period 2020-2021 is attached at ‘Appendix A’. These contributions remain the same level as agreed in 2016

IT IS AGREED AS FOLLOWS

1) Lisburn & Castlereagh City Council will act as Host Council i.e. contracting authority.

2 2) Only those services as agreed by the Participating Councils will be considered to become part of the Service offering under the terms of this Agreement.

3) The Participant Councils agree that this Agreement shall be governed by Northern Ireland law and that the Courts of Northern Ireland shall have exclusive jurisdiction in relation thereto.

4) The provision of services under this Agreement will be reviewed 12 months after establishment to ensure that it is fit for purpose, delivering the functions Councils need and the benefits of collaboration are being achieved.

5) Any additional services outside the agreed functions are commissioned to an agreed fee structure.

6) Any Participating Council shall terminate this Agreement by giving one month’s prior notice to the Host Council, save they must ensure that any outstanding amounts owed to any service provider or the remaining Participating Councils under the terms of this Agreement are firstly discharged. Such termination shall not affect the continuation of the Agreement for the remaining Participating Councils.

7) Any body other than the Participating Councils who wish to avail of the services provided under this Agreement can avail of the same with the approval of all Participating Councils. Thereafter that outside body will pay for the service on an amount to be agreed.

8. Any Participating Council shall take such technical and organisational measures as are necessary to comply with the General Data Protection Regulation and the Data Protection Act 2018 and the principles relating to the processing of personal data as set out in Article 5 of the GDPR.

DECLARATION

This agreement is entered into

SIGNED on this day ______for ______COUNCIL

NAME ______(PRINT NAME) (SIGNATURE)

Designation: Chief Executive

3 APPENDIX A

LOCAL GOVERNMENT TRAINING GROUP

2020/2021 Council contributions to be requested

Council Amount Payable

Antrim and Newtownabby £16, 122

Ards and North Down £18, 149

Armagh,Banbridge and Craigavon £19, 105

Belfast* £26, 750

Causeway Coast and Glens £14, 568

Derry and Strabane £14, 314

Fermanagh and Omagh £12, 338

Lisburn and Castlereagh £17, 779

Mid and East Antrim £13, 883

Mid Ulster £12, 700

Newry, Mourne and Down £17, 543

4 Appendix 3 HR&OD

ELECTED MEMBER DEVELOPMENT STEERING GROUP Wednesday 22 January at 6.000pm Workshop Room 1, Civic Headquarters, LVI

ACTION NOTES

ELECTED MEMBERS Cllr Jonathan Craig DUP Cllr Simon Lee GP Cllr Hazel Legge UUP Cllr Michelle Guy AP Cllr Johnny McCarthy SDLP

OFFICERS Caroline Magee, Head of Human Resources & Organisation Development Diana Stewart, Human Resources & Organisation Development Manager

IN ATTENDANCE Stuart Kennedy, Education Authority Zoe Wilson, Youth Council representative

Declarations of interest: None received.

No Report & Actions: Actioned Target by: date: Apologies were noted N/A N/A

1. Welcome and introductions Noted by all

The Chair welcomed Zoe Wilson from the Youth Council and Stuart Kennedy from the Education Authority and informed Members they were attending for Agenda Item 3.1.

The Chair also welcomed Cllr Guy to her first meeting.

Members agreed to move to Agenda Item 3.1. 2. Attendance by representatives of Lisburn and Castlereagh City Council’s Youth Council

The Chair reminded Members that the purpose is to explore Noted by all the options of developing formal engagement with the Youth Council, As part of a drive to encourage more young people to play a part in the democratic process. This could include development opportunities and a dedicated Youth Council resource on the Council’s eLearning Platform.

The Chair invited Zoe and Stuart to suggest possible areas Noted by all where Members could provide support. Zoe provided examples including:  Shadowing Opportunities with a Councillor  Lobbying and negotiation skills 24 March  Understanding what goes on in the Council No Report & Actions: Actioned Target by: date: 2. Stuart and Zoe gave an overview of other activities the Noted by all cont’d Youth Council have involvement in and how they are structured.

Members agreed to draw up an Action Plan for engagement HR & OD 24 March activities based on the suggestions discussed and share Manager 2020 this with the Community Planning Manager and Youth Council representative. 3. Matters Arising, including updates, from meeting held Noted by all on 14 November

The HR & OD Manager reported that Personal Development HR & OD 01 Plans (PDPs) will be issued to all Members before the end Manager February of January. Members agreed that it should be issued with a 2020 request for the completed PDP by return to enable a development programme to be devised. 01 HR & OD February The LMS has been refreshed and more content is being Manager 2020 added, again details emailed to Members before the end of January.

4. Elected Member Development Charter Plus Coaching Framework for Members

Members considered the coaching framework proposal and HR & OD 01 March following discussion agreed that it should be made available Manager 2020 to all Members from February 2020.

5. Elected Member Learning and Development Member Development Activities

Members noted the learning and development activities Noted by all detailed in the revised action plan which also provided an update to Members on progress towards the Charter Plus assessment.

Members agreed the Planning Committee training schedule HR & OD developed in liaison with the Head of Planning and Capital Manager Projects and noted that it would be delivered before the end of March 2020.

Members noted that details of sessions on appointments to HR & OD outside bodies and communicating with impact would be Manager circulated in the near future.

6. Regional Training Activities NILGA Regional Elected Member Development Working Group Meeting 21 January 2020 Noted by all 25 March Members noted that an update from the NILGA Regional 2020 Elected Member Development Network would be provided at the March meeting.

No Report & Actions: Actioned Target by: date: 7. Regional Training Activities Nomination of Officer to attend NILGA Regional Elected Member Development Network

Members agreed that the HR & OD Officer be the officer HR & OD 01 representative on the NILGA Regional Elected Member Manager February Development Network and attend the next meeting on 24 April.

8. Regional Training Activities NILGA Leadership Programme

Members considered the NILGA programme and agreed Noted by all that the prospectus should be circulated to all Members.

Members requested that the HR & OD Manager contact HR & OD 27 Jan NILGA to confirm the participant fee for the programme. Manager 2020

9. Regional Training Activities NAC NI – Review of Local Government Training Group

Members considered the NAC request to put forward ideas for courses and workshops to enable Members to update their knowledge and skills.

Members agreed a range of training topics to be recommended by Council in response to the NAC request to complement the existing in-house provision.

Subject to Council approval, the topics recommended by the Steering Group are as follows:

It was agreed that the HR & OD Manager reply to NAC informing them of the topics.

No Report & Actions: Actioned Target by: date: 10. Regional Training Activities NAC Certificate for Councillors Programme

Members noted that this Programme was cancelled due to a Noted by all low update of places nationally.

Members expressed disappointment as 2 Members from LCCC had indicated their intention to attend.

11. Any Other Notified Business

None received

12. Date and Time of Next Meeting Noted by all

Members agreed that the next meeting be held on Wednesday 25 March 2020 at 6.00pm

Members also agreed to meetings in May, July, September HR & OD and November and requested that calendar invites be Manager issued as soon as possible