Covers updates for: Cumulus 8.5.0

PRODUCT INFORMATION: What’s New in Cumulus 8.5 Multilingual metadata, easier administration, significant improvements to Cumulus Sites, and more.

High-impact additions and improvements available in Cumulus 8.5 include: • World metadata support — More than 20 languages supported for localized metadata editing, searching. • Departmental user management — Offer each department control over its own users and permissions. • New trigger actions, and format-savvy asset actions — Smarter, more powerful workflow control. • Metadata editing and uploads in Cumulus Sites — Web users submissions, discussions and more.

New features and capabilities available for Canto Cumulus 8.5 are listed below.* For additional details, download the ReadMe files for this release.

Features Benefits Details World Metadata

Metadata can be entered in multiple languages, making a single catalog accessible to the entire planet. Config- ure Cumulus so that users see only the languages they understand, and make several or all languages avail- able to translators. Searching and sorting are now lan- guage-savvy so users see the results they expect. Multilingual Languages supported by Cumulus 8.5 Metadata Support out-of-the-box are English, German, French, Spanish, Portuguese, Italian, Dutch, Danish, Swedish, Norwegian, Finnish, Polish, Czech, Slovak, Hungar- ian, Russian, Japanese, Korean, Greek, Chinese (Simplified), Chinese (Tradi- tional), Norwegian (Nynorsk) and Sami. Additional language support can be easily added, because Cumulus adheres to International Components for Unicode (ICU) stan- dards. FIGURE 1: Metadata fields for each supported language can be restricted to be shown only to appropriate users, or put on a single view to make localization easy (above). Searching and sorting are lan- guage-savvy too, so users can find what they’re looking for in their native languages.

FIGURE 2: Even the cat- Provide category names that are egory tree can be local- localized, and appear in the correct ized, making browsing language for each user. Names that Multi-lingual Category Tree easier for all users. are not yet localized can be displayed with an indication of the language shown.

Virtually all aspects of Cumulus can be localized, including: •Record and category field names, contents and tooltip descriptions Localization Options •Catalog and category names •Set and template names and info strings, asset action names and info strings, and more

* Not all Cumulus 8.5 systems will include all features listed in this document. Contact your Canto representative for details.

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Features Benefits Details Easier System Management

Deputize sub-admins to manage users and permissions for their own departments. Spare the Cumulus Departmental administrator from having to person- User Management ally manage systems for massive installations, without giving up sys- tem-wide control.

FIGURE 3: Departments are easy to set up. Assigning a role to a department and assigning admin control over a department are both done through simple menu options.

Use templates that can override some or all user permissions. This makes it easy to maintain consistency across accounts and to set permissions for User Setting Overrides Web-only users. What’s more, admin- istrators can remove access to user settings for users who don’t need or want the access, making everything easier for everyone.

FIGURE 4: Based on user account templates you define, you can override user settings for any user or role at any time. When a user is added to an affected role, his or her settings update accordingly. If removed, the settings revert to the user’s choices.

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Features Benefits Details

FIGURE 5: Folders can Cumulus can create folder structures be auto-created for for file-server based central asset CALs located on file locations (CAL), just like it does when systems, which makes using the Cumulus Vault. This enables management easier, and it offers a new Auto-folders for you to use a CAL that works properly way to store files cen- OS-based CALs with all applications. Folders can be trally, while keeping created based on dates, number of them available to pro- files, or unique identifiers, which duction applications ensures no problems arise from files like InDesign. that share the same name.

Forget having to manage multiple view sets just to hide certain fields from users. Fields can now be made View Permission for Fields invisible to users or roles who shouldn’t see them. The setting is global, so once you set it, you can for- get it.

FIGURE 6: Restrict field visibility to ensure that sensitive metadata is never seen by those who shouldn’t see it. Or, just clean up the workspace for those who don’t need to see certain information.

Users can control which metadata val- ues get written back, and forced “side- Metadata Write-back car” use can ensure original assets FIGURE 7: (Above) Options are never touched, or just enable the Using metadata “side- write-back of metadata not supported cars” ensures metadata by the metadata standard in use. can be written exter- nally without affecting original files. (Left) A new menu option pres- ents a window to users that enables them to choose which fields to write back, and save the field choices as a set that can be recalled.

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Features Benefits Details

Roles can be configured for read-only mode that ensures no user license is required when users assigned to the Force Read-only Sites role connect to Cumulus via Sites. Access via Client Groups This is perfect for those users who never need to edit metadata or cata- log new files.

FIGURE 8: By forcing read-only access for a role, you ensure that no user licenses are ever used by those who connect to Sites via the role.

Print templates can be configured to process assets through asset actions before they’re added to the print out. Add watermarks, copyright info, force Asset Actions black & white output, and more. Use Applied to Print-Outs permissions to determine which users have access to which template so you can force marks on print-outs clients create, while those created by your staff remain watermark free.

FIGURE 9: Assign an asset action to a print template to affect the images shown in the output. Here, an asset action has been selected that will print all images in grayscale.

1TB (terabyte) catalogs are now stan- dard across all Cumulus systems, so you can: 256 times more room •Capture huge thumbnails that can be used for instant previews •Extract the entire contents of Word, FIGURE 10: Catalogs Large Catalogs for All PDF, Excel, PowerPoint and other for- used by Cumulus 8.5 mats into searchable metadata can store 256 times as much metadata as •Record audio annotations without those used by the concern of catalog “bloat” Entry and Workgroup •Capture all the asset usage statistics editions of earlier ver- information you need, because you sions of Cumulus. now have plenty of space

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Features Benefits Details User Productivity Enhancements

Permitted users can now reorganize Custom Ordering the category tree in meaningful ways. of Categories No longer are categories displayed only in alphabetical order.

FIGURE 11: Want your “What’s New” category at the top of the list? Just drag it into place. No more need to rely on clever naming techniques just to see the category tree you want.

Entering date values is easier than ever, thanks to a new widget that Date Input Widget makes date input faster, less prone to error, and takes the guess work out of international date formats.

FIGURE 12: Date input, just like you expect it—easy and error free.

Multi-page previews are faster, thanks to mouse wheel control, and the dis- play mode itself has been improved to provide better feedback of which part of the document is seen. Users will appreciate now being able Preview Updates to launch as many preview windows as needed. What’s more, preview win- dows can be moved anywhere on the desktop, including onto a second monitor. Preview windows can update according to the catalog selection, or be locked to specific assets.

FIGURE 13: Preview windows can be moved outside the main Cumulus window and put any- where you want. Open as many as you need.

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Features Benefits Details

Improve metadata quality by letting Cumulus verify email addresses, phone numbers, ISBN numbers and other values that have specific struc- tures. Metadata validators in Cumulus 8.5 help users enter the values required for a given field and ensure records aren’t saved with bad metadata. Metadata Validation A new menu option can be used to validate existing records, and show those that include metadata that doesn’t comply with the validator. API access to the validator enables organizations to create entirely new validators, such as ensuring entered values are contained in an external FIGURE 14: Users are prompted with helpful messages you provide (for each sup- system, and more. ported language) when the data entered doesn’t comply with the validator in use.

FIGURE 15: Now you can Choose specific fields for update choose which fields you want (such as thumbnail only), and make updated. This can speed up sure field values aren’t changed that the update process, and it you don’t want changed. helps ensure only the field New user settings enable users to values you want changed are modified. Advanced Record Update choose exactly what happens when a Options record update is executed via the key- board shortcut, which prevents the advanced options window from even appearing. Admins can use the new “User Setting Overrides” feature in Cumulus 8.5 to adjust these settings for users, if required.

Formula fields can now be updated by the user or the Cumulus Scheduler, without affecting other field values. FIGURE 16: Whether it’s you or This enables you to update values the Cumulus Scheduler updating Update Formula Fields Only without affecting the record’s modifi- formula fields, you can choose cation date, which can be helpful whether the record’s modification when you don’t want nightly automa- date should be updated too. tion to prevent users from finding records based on “real” modifications.

FIGURE 17: Cumulus can now use EXIF metadata to properly orien- tate images that are processed TIF and GIF files created by Cumulus manually by users or automati- now properly support transparency cally. areas in the source files. In addition, Image Processing and TIF images that include alpha chan- Display Improvements nels now display as expected in thumbnails and previews. Output files can be automatically ori- entated to the EXIF metadata.

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Features Benefits Details

FIGURE 18: You can now easily duplicate an asset from within Cumulus, perform imagine processing Assets can be quickly duplicated from on the result, and a new menu option in the Cumulus even assign it as a Duplicate Asset Native Client. Duplicated assets are variant or alternate, automatically added to the catalog, all from within a sin- ready for use. gle menu command.

Quicksearch now defaults to “and” searching, meaning that entering cumulus cloud finds matches that contain both words. This is more Quicksearch Default intuitive to users. (Note: “Or” searches can be performed using the || characters, as in cumulus || cloud, which finds matches on either word.)

Fields can now have localized tooltips that appear when the user’s mouse pointer is over the field name. This Field tooltips helps communicate the purpose for each field, or can be used to offer edit- ing hints.

FIGURE 19: Each field can include tooltips localized for all supported lan- guages.

Maintain Current Selection A new user setting ensures that selections aren’t lost when the collection is resorted, or when new records added through searching. after Search or Sort

FIGURE 20: This image shows how a longer file name has been shortened, and how easily spaces in a file name can be When renaming assets, it’s now possi- replaced with dashes. ble to search/replace parts of the out- (‘/s’ is a regular expression that finds Asset Rename put file name. spaces.) Enhancement Normal characters and words can be used, or regular expressions can be The old file name is used for advanced control. highlighted at the top of the floating win- dow, and the new file name is shown in the preview area of the window beneath.

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Features Benefits Details

When creating “new empty records” from within the Cumulus Native Cli- FIGURE 21: Set initial permissions ent, the user can now select a permis- for empty records to hide them from sions template that defines who can users. Then, use the new Choose Permissions for see and modify the resulting record. Cumulus 8.5 trigger action to update New (Empty) Records This provides a handy way to make permissions based on metadata val- ues when the asset is attached. sure “empty” records aren’t visible to (Even set the permissions automati- most users until they have been asso- cally via formula.) ciated with an asset.

Workflow Technology Advances

Asset actions can now be configured to operate on certain file formats only. This ensures that processing options not appropriate for a given file format aren’t applied when files of that type are selected by the user. What’s more, operations don’t fail just because, for example, an audio file was included in a batch of files Format-savvy Asset Actions sent through a “Watermark” asset action. This not only alleviates users from having to understand when not to use specific asset actions, it enables sys- tem admins, for example, to provide a single asset action for Sites guests that will watermark and down-sam- ple images, while leaving PDFs, audio and video files intact.

FIGURE 22: Configure each asset action to function only on certain formats, and avoid PDFs that are converted to images, and illegal functions that fail.

FIGURE 23: Easy to set up, but pow- Cumulus-direct download URLs can erful in practice. now be embedded into PDF generated Here, a print tem- by Cumulus. This means PDF thumb- plate will embed nails can be used to download files download links into Print Template Direct URLs right from a Web browser. every thumbnail for an instant “to- This new functionality can turn any go” file distribu- PDF file you create from Cumulus into tion catalog. a portable file distribution catalog.

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Features Benefits Details

FIGURE 24: Brand new trigger actions make it easy to do things like automatically create asset vari- ants and copy them to off-site locations, all based on a metadata New trigger actions can apply meta- field value. Here, a data and permissions templates, and trigger has been rename assets, resulting in fantastic configured that will new potential and workflow opportu- copy a JPG ver- sion of the asset nities. For example, metadata fields to a website stag- can now be used to adjust permis- ing area when that sions for the record, or to have check box field has Cumulus automatically make a copy been clicked in the New Trigger Actions of the asset and back it up off site. record. When used in conjunction with the Cumulus Scheduler, the possibilities are increased further. This also means assets can be renamed and access permissions changed via the Web Client, without the need for Native Client access.

Cumulus Web Client Updates

Subtables, such as those used for asset usage history and comments, can now be seen in the Web Client. In addition, subtable records can be added, edited and deleted. This is Subtables Support handy if you’ve configured subtable fields for metadata values like phone numbers, or license holders, or any other metadata value that must be represented by more than static fields.

FIGURE 25: Subtables like this are used by Cumulus for asset usage history and comments, but you can use them for any metadata you need that requires “sets” of values for each asset. And now they can be displayed and edited in the Web Client.

Add a new version of any file at any time, without having to check out the file. This will save users time by preventing them from download- Anytime Check-in ing PDF variants or other files they don’t need when making version updates. (Coming soon to the Cumulus Native Client too.)

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Features Benefits Details

FIGURE 26: No need to leave the Web Client to share files. Collec- tion links, just like those in Sites and the Native Client, are here now too.

Collection links can now be sent directly from the Web Client, which Collection Links alleviates users from having to switch to Sites or the Cumulus Native Client just to share files.

Cumulus Sites Improvements

Permitted users can now edit meta- data from within Cumulus Sites. Options include changing text, setting ratings, managing category assign- Metadata Editing ments, and more. All Cumulus system permissions are honored, ensuring only authorized users can make changes.

FIGURE 27: Metadata editing from within Sites turns an already powerful file portal into a powerful client useful to all users. No longer is Sites just about sharing files.

FIGURE 28: Users can switch themes without Users can switch Sites themes on the the need to log out. Theme Switching fly, without logging out.

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Features Benefits Details

Users can also switch Sites languages on the fly, without logging out. By Language Switching default, the Web browser’s current language is used to select the initial connection language. FIGURE 29: Language flags are found at the bottom of the Sites window

FIGURE 30: Uploading files to Sites is now possible, and it’s easy too. Select as many files as you need, choose a “destina- tion” category, and click Upload. You can even choose the asset handling set you want used, if more than one is avail- able to you.

Permitted users can now upload files to Cumulus via Sites. Combined with metadata editing, Cumulus Sites now File Uploads becomes a single access portal through which most users can do all their work.

Gorgeous interactive preview win- dows can now be displayed when the user’s mouse hovers over a Sites Tooltip Previews thumbnail. Panning is supported, offering super fast scanning. The of the zoom window, can be set in the Sites configuration file.

FIGURE 31: Mouse-over Sites thumbnails for mini previews you can pan around to get a quick glimpse of the underlying asset.

Back/Forward Users can now navigate forward and backward through Sites screens using Web browser buttons. Button Support

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Features Benefits Details

Cumulus Sites now supports threaded per-asset discussions that enable users to collaborate, comment and more. Time stamps and user IDs are added automatically, and all com- ments are searchable so you can find Discussion Threads a record based on comments it con- tains. A new license option for Sites ensures you can affordably provide this “write” access for the entire planet, without having to invest in additional user licenses.

FIGURE 32: Open Sites up to a world’s worth of input, but enable users to participate in discussion threads for each asset. All comments are search- able, and can be edited or deleted by the system administrator when needed.

FIGURE 33: Each filter in the Cumulus 8.5 filter pane can be collapsed, enabling users to see only what they need.

Each filter in the Filter Pane can now be collapsed individually. (Previously, Collapsible Filters only the entire Filter Pane could be collapsed.)

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Features Benefits Details

User comments (annotations) from the Cumulus Native Client are acces- sible and editable from within Sites. What’s more, new annotations can be Annotation added via Sites that become visible in Viewing and Editing the Native Client. Comment regions become “hot spots” that users see highlighted, making it easy to point out certain people in an image, or places in a scene.

FIGURE 34: Annotations that highlight to show context are available in Sites. Based on the same user comments available in the Native Client, now it’s easy for organizations and their clients to collaborate and communicate across the Internet.

When download images via Sites, users can choose to first edit the image. Options include crop, rotate, mirror, brightness, contrast, gamma, Image Editor color, and more. Now it’s easier than ever to store just a single version of a file, knowing users can get exactly what they need.

FIGURE 35: Sites downloads can now be pre-processed through the Image Editor previ- ously available only in the Web Client. Users can crop, transform and more.

Cumulus Core Improvements

Vault Performance Boost Move files in and out of the Cumulus Vault in a fraction of the time. What’s more, metadata write-back delays are no longer a concern.

Java 1.6 Support Take advantage of improvements that come from this release of Java.

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Features Benefits Details

Take advantage of more memory for faster performance on systems that currently depend on disc caching to handle the load. System com- ponents update for 64-bit support include: 64-bit Support •Cumulus Server (Windows, Mac, Linux) •Cumulus Java Classes (Windows, Mac, Linux) •Cumulus Sites, Web Client

“One-click” registration enables you Automated Registration to get going with Cumulus faster and hassle free.

FIGURE 36: Click a button and log in—Cumulus 8.5 does the rest. Easy enough?

XML Import and XML exports from Cumulus now include information about any triggers or item-level permissions assigned to the record. This means when Export Recalls Triggers and you “round-trip” metadata into external systems, your triggers and permissions will remain intact when the data comes back into Cumulus. Permissions

Audio Filter Quicktime Quicktime audio files now preview properly on Mac computers. Audio Support

Categories Created Based Create new category structures based on tags found inside your MP3 files. Newly cataloged assets are automatically assigned. on MP3 Metadata

Support for Sony The Cumulus DCRaw filter now supports the Sony NEX-5 camera. NEX 5 camera

The Cumulus XMP filter now reads the Font Name, Color Name and Color Model XMP metadata fields. In addition, Adobe CS applications XMP Support maintain XMP metadata that can be used to establish relationships between files, such as sources, variants, etc. Cumulus now captures Enhancements these metadata values. Fields supported are Document ID, Instance ID, Derived From Document ID and Derived From Instance ID.

Improved Support for GEO Cumulus now writes back Latitude, Longitude, Altitude, Captured Date, Date Time Original and Date Time Digitized to JPEG, TIFF and DNG and other metadata formats.

EXIF Support The Cumulus EXIF filter now reads the EXIF orientation to the Cumulus field Image Orientation. Cataloged thumbnails are automatically Enhancements rotated, and assets can be rotated by user, if required.

EXIF Unique ID Support EXIF, TIFF and DCRaw filters now read the EXIF Image Unique ID to the Cumulus Image Identifier field.

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