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Collegiate Sections C051-U. of Houston C056-Prairie View A&M

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Collegiate Sections C051-U. of Houston C056-Prairie View A&M Collegiate Sections C051-U. of Houston Professional C002-Houston Area C056-Prairie View A&M Section C008-Space Center Houston C057-Rice University Collegiate $ C051-70% Professional $ C002-0% commitment % C056-10% commitment % C008-0% C057-10% Collegiate Contact Information: Professional Contact Information: Name Rachel Danek Jones Name Lindsay Laskowski Position Conf. Co-Chair (C051) Position Conf. Co-Chair (C002) E-mail [email protected] E-mail [email protected] Phone (979) 877-9027 Phone (281) 467-8641 Collegiate Contact Information: Professional Contact Information: Name Jabreel Walker Name Heather L. Jones Position Conf. Co-Chair (C056) Position Conf. Co-Chair (C008) E-mail [email protected] E-mail [email protected] Phone (972) 977-4813 Phone (281) 483-1582 Collegiate Contact Information: Professional Contact Information: Name Lily Banerjee Name Amy Yip Position Conf. Co-Chair (C057) Position Conf. Co-Chair (C002) E-mail [email protected] E-mail [email protected] Phone (281) 236-3493 Phone (281) 216-8174 Conference Theme: “Energizing Engineering” Proposed Dates: 1. Feb. 6 – 8 2. Jan. 30 – Feb. 1 3. Feb. 27 – March 1 Attached are Details for: A. Conference Committees B. Conference Theme or Focus C. Proposed Dates D. Description of Location E. Hotel Accommodations & Pricing F. Meeting Room Facilities G. Proposed Agenda H. Potential Speakers &/or Tours I. Preliminary Budget J. Sponsorship Fundraising Plan Contents A. Conference Committee ....................................................................................................... 1 B. Conference Theme or Focus ............................................................................................... 2 C. Proposed Dates.................................................................................................................... 3 D. Description of Location ...................................................................................................... 5 E. Hotel Accommodations and Pricing ................................................................................... 7 F. Meeting Room Facilities ..................................................................................................... 8 G. Proposed Conference Agenda ........................................................................................... 10 H. Potential Speakers and/or Tours ....................................................................................... 13 I. Preliminary Budget ........................................................................................................... 17 J. Sponsorship/Fundraising Plan .......................................................................................... 19 K. Responsibility Commitments ............................................................................................ 20 L. Planning Schedule ............................................................................................................. 21 M. Awards/Gifts ..................................................................................................................... 23 i A. Conference Committee We expect that the majority of the support for the conference will come from three collegiate sections, totaling 108 members: • University of Houston (UH) • Prairie View A&M (PVAMU) • Rice University (Rice), and two Professional sections: • Houston Area (HA) • Texas Space Center (TSC). 11 professionals have actively expressed interest by e-mail and by attending two meetings, which were held to discuss the bid. Furthermore, in addition to the co-chairs listed, there are 30 confirmed student supporters who have actively signed-up and participated in the 5 different committees. Lastly, high school students associated with the Prairie View Junior Section can provide additional support. As volunteers in the conference, these high school students will be exposed to the benefits of SWE and inspired to pursue their interests in engineering. 1 B. Conference Theme or Focus “Energizing Engineering” - Houston is recognized as the “Energy Capital of the World” and is home to many energy companies. “Energizing Engineering” is a universal title that can also attract other industries, such as aerospace and health care. With this theme, we want to concentrate on how SWE can energize individuals as well as engineering as a whole. As individuals, SWE members are promoting equality in the workforce and trailblazing new developments. As a whole, SWE provides a support structure and network for engineers and opportunities for students and collegiates to grow and increase their understanding and interest in engineering. Women in engineering across the region are powering industry. They are the catalysts that drive innovation and collaboration across all sectors. We would like to provide the attendees with a toolbox of new ideas, connections, and skills to give them the power and energy they need to be successful. We would like the conference to be a leadership venue, showcasing the many achievements of women in engineering in Region C. As part of this theme, we will have a “Successful Outreach” session, have a presentation on “Advancing the Educational Pipeline of Women in Engineering,” and hear a key note from a former female astronaut on how she energized engineering and how it empowered her. 2 C. Proposed Dates This first date, Feb. 6 – 9, is the day after the UH Career Fair and thus, more companies can be expected. This would allow the out-of-town companies the opportunity and incentive to attend a second recruiting event on the same trip. Also, the SWE-UH co-hosts the UH career fair, which would allow us to advertise the event at the same time. There could be an incentive given to companies willing to sign up for both career fairs, such as a discount from the normal cost of a booth at SWE Conference. This would also allow companies to go through one contact rather than two. The second date, Jan. 30 – 1, could also offer this advantage. Furthermore, because this is early in the semester, not only will companies have more open positions, but more collegiate members will be looking for internships and less will already have one. Again, Jan. 30 – 1, could also offer this advantage. All dates listed do not conflict with E-Week (Feb. 15 – 21) or the UH and PVAMU Spring Break (March 15 – 21). The third date, Feb. 27 – March 1, conflicts with the first weekend of Rice’s Spring Break, but we do not think this will be an issue. Furthermore, there isn’t a conflict with any known conferences by other professional organizations (ASCE, ASME, AIChE, NSBE, IEEE, IIE, MAES, and SHPE). No other SWE Regional Conferences are known, and thus cannot be considered. Attached is a calendar that visualizes important dates and other conferences as well. Please see below. 3 Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 1 2 3 4 5 6 7 New 2nd 1st 1st Year’s Proposed Proposed Proposed Day Date Date Date 4 5 6 7 8 9 10 8 9 10 11 12 13 14 1st Proposed Date 11 12 13 14 15 16 17 15 16 17 18 19 20 21 E-Week January February 18 19 20 21 22 23 24 22 23 24 25 26 27 28 MLK 1st Day of 3rd 3rd Class Proposed Proposed Date Date 25 26 27 28 29 30 31 2nd 2nd 2009 Proposed Proposed 2009 Date Date Sun Mon Tue Wed Thu Fri Sat Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 1 2 3 4 RICE RICE Spring Spring Break Recess 8 9 10 11 12 13 14 5 6 7 8 9 10 11 PVAM Reading Day 15 16 17 18 19 20 21 12 13 14 15 16 17 18 UH & PVAM NSBE April March Spring National Break 22 23 24 25 26 27 28 19 20 21 22 23 24 25 Rice Finals Start 29 30 31 26 27 28 29 30 AIChE 2009 2009 D. Description of Location The SWE 2009 Region C conference, will take place in Downtown Houston, Texas. Downtown Houston is the nucleus of the fourth largest city in the United States. There are three major interstate highways that form the boundaries of the area: I-10 on the north, U.S. 59 on the east and I-45 on the south and west. It offers easy access and public transportation which includes the Houston Metro bus system and a LightRail (4 blocks) system (http://ridemetro.org/). Houston is centrally located in Region C and readily accessible by low-cost flights. NEARBY AIRPORTS The Major Houston Airport System includes: • George Bush Intercontinental Airport/Houston (IAH) – 23 miles north of Downtown Houston. o Served by 23 scheduled passenger airlines. This convenient passenger gateway is the largest hub airport for Continental Airlines, and numerous other carriers also offer domestic and international air service. Over 150 destinations worldwide are accessible through nonstop or direct flights. Convenient access to the airport is provided by Interstate 45, U.S. Highway 59, the Hardy Toll Road, and the Sam Houston Toll Road (Beltway 8). • William P. Hobby Airport (HOU) – 7 miles south of Downtown Houston o Served by 8 scheduled passenger airlines and is the largest hub airport for Southwest Airlines. Other carriers also offer domestic air service through Hobby Airport. Only U.S. destinations are served through Hobby. It is readily accessible via major thoroughfares and freeways to the entire metropolitan area. Interstate Highway 45 borders Hobby. SPECIAL ATTRACTIONS Downtown Houston offers something for everyone. They are listed below with the distance from the hotel. • Downtown Aquarium (1.5 miles)– This 500,000-gallon underwater adventure complex includes a Ferris wheel, an aquatic carousel, Shark Voyage, a white tiger exhibit and a restaurant. • Theater District (5 blocks)– A 17-block area that is resident to major performing
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