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Minutes of Ordinary Meeting ORDINARY MEETING MINUTES 24 NOVEMBER 2020 Maitland City Council | Ordinary Meeting Minutes 24 NOVEMBER 2020 TABLE OF CONTENTS ITEM SUBJECT PAGE NO 1 INVOCATION ........................................................................... 1 2 ACKNOWLEDGEMENT OF COUNTRY ..................................... 1 3 APOLOGIES AND LEAVE OF ABSENCE ................................... 1 4 DECLARATIONS OF INTEREST ................................................ 2 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ....... 3 6 BUSINESS ARISING FROM MINUTES ..................................... 3 7 MAYORAL MINUTE ................................................................. 3 8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS ................................................................ 3 9 PUBLIC ACCESS ....................................................................... 4 10 OFFICERS REPORTS ................................................................. 5 10.1 75TH ANNIVERSARY OF MAITLAND BEING PROCLAIMED A CITY ................................................................................................ 5 10.2 EXHIBITION OF DRAFT DEVELOPMENT CONTROL PLAN - ANAMBAH ROAD URBAN EXTENSION SITE (LOT 90 DP 785244 - 106 ANAMBAH ROAD, ANAMBAH) ................................ 7 10.3 DA 20/558 RESIDENTIAL FLAT BUILDING (3 STOREY, 18 UNITS) - AFFORDABLE HOUSING, 15-19 FIELDSEND STREET, EAST MAITLAND (LOTS 4-6 DP35465) ............................. 9 10.4 DA 2020/567 RESIDENTIAL AGED CARE FACILITY (168 BEDS INCLUDING RESPITE, DEMOLITION OF EXISTING FACILITY, TREE REMOVAL, CAR PARKING, SIGNAGE AND ASSOCIATED SITE WORKS) - 7 MARTIN CL & 42 STRONACH AVE, EAST MAITLAND (LOT 57 DP260833 &LOT 5 DP258655) .................................................................................... 12 10.5 PROPOSED AMENDMENT TO THE MAITLAND LEP 2011 - REZONING OF GILLIESTON HEIGHTS SOUTH ............................ 14 10.6 ANAMBAH URBAN RELEASE AREA - LEP AMENDMENT NO. 26 ................................................................................................. 17 Maitland City Council | Ordinary Meeting Minutes Pii 24 NOVEMBER 2020 10.7 MAITLAND REGIONAL SPORTS COMPLEX NAMING PROPOSAL ................................................................................... 19 10.8 CITYWIDE PLAYSPACE FOR MAITLAND LOCAL GOVERNMENT AREA ................................................................... 22 10.9 MOBILE CCTV TRIAL FOR THE MAITLAND LGA.......................... 25 10.10 APPLICATION TO TEMPORARILY SUSPEND ALCOHOL FREE ZONE FOR THE LEVEE CHRISTMAS SPECIAL ............................... 27 11 POLICY AND FINANCE COMMITTEE .................................... 30 11.1 PRESENTATION OF THE FINANCIAL STATEMENTS AND AUDITORS REPORT FOR THE YEAR ENDED 30 JUNE 2020 ......... 30 11.2 ANNUAL REPORT 2019/20 .......................................................... 32 11.3 FIRST QUARTER BUDGET REVIEW 2020/21 - PERIOD ENDED 30 SEPTEMBER 2020 ....................................................... 34 11.4 STATEMENT OF INVESTMENTS AS AT 31 OCTOBER 2020 .......... 36 11.5 CODE OF CONDUCT AND PROCEDURES - DISCLOSURES RELATING TO SOCIAL MEDIA AND WEBSITE ADMINISTRATION AND UPDATE TO REQUIREMENTS OF OLG MODEL ................................................................................. 38 11.6 FORMAL ADOPTION OF BUSINESS CONTINUITY PLAN AND PANDEMIC SUBPLAN ......................................................... 40 11.7 OUTDOOR DINING POLICY ......................................................... 42 11.8 CHILD PROTECTION POLICY ....................................................... 44 11.9 MAITLAND AQUATICS CENTRES - FEES & CHARGES SQUAD AND FITNESS SESSIONS .............................................................. 46 12 NOTICES OF MOTION/RESCISSION ..................................... 55 13 QUESTIONS WITH NOTICE ................................................... 55 14 URGENT BUSINESS................................................................ 55 15 COMMITTEE OF THE WHOLE ................................................ 56 15.1 ACQUISITION FOR ROAD WIDENING - 72 WOODBERRY ROAD MILLERS FOREST .............................................................. 56 15.2 CONSIDERATION OF TENDERS - ASPHALT RESURFACING WORKS - RAILWAY AVENUE, GLENROY STREET AND HAUSSMAN DRIVE, THORNTON ................................................. 58 15.3 MAITLAND ADMINISTRATION CENTRE PRELIMINARY ARCHAEOLOGICAL INVESTIGATIONS ........................................ 60 16 COMMITTEE OF THE WHOLE RECOMMENDATIONS ........... 62 Maitland City Council | Ordinary Meeting Minutes Piii 24 NOVEMBER 2020 17 CLOSURE ................................................................................ 64 Maitland City Council | Ordinary Meeting Minutes Piv 24 NOVEMBER 2020 PRESENT Cr Robert Aitchison Cr Loretta Baker, Mayor Cr Donald Ferris Cr Peter Garnham Cr Mitchell Griffin Cr Sally Halliday Cr Henry Meskauskas Cr Ben Mitchell Cr Nicole Penfold Cr Kanchan Ranadive Cr Ben Whiting Cr Mike Yarrington 1 INVOCATION The General Manager read the customary prayer at the commencement of the meeting. 2 ACKNOWLEDGEMENT OF COUNTRY Mayor L Baker read the Acknowledgement of Country. 3 APOLOGIES AND LEAVE OF ABSENCE COUNCIL RESOLUTION THAT the apologies received for the unavoidable absence of Cr P Penfold be accepted and leave of absence granted. Moved Cr P Garnham, Seconded Cr D Ferris CARRIED For: Cr R Aitchison Against: Cr L Baker Cr D Ferris Cr P Garnham Cr M Griffin Cr S Halliday Cr H Meskauskas Cr B Mitchell Cr N Penfold Maitland City Council | Ordinary Meeting Minutes P1 24 NOVEMBER 2020 Cr K Ranadive Cr B Whiting Cr M Yarrington 4 DECLARATIONS OF INTEREST Cr S Halliday declared a less than significant non-pecuniary interest in Item 10.3 DA 20/558 Residential Flat Building (3 Storey, 18 Units) – affordable housing, 15- 19 Fieldsend Street, East Maitland (Lots 4-6 DP35465), due to being a member of the Hunter and Central Coast Joint Regional Planning Panel. Cr S Halliday declared a less than significant non-pecuniary interest in Item 10.4 DA 2020/567 Residential aged care facility (168 beds including respite, demolition of existing facility, tree removal, car parking, signage and associated site works) – 7 Martin Cl & 42 Stronach Ave, East Maitland (Lot 57 DP260833 & Lot 5 DP258655), due to being a member of the Hunter and Central Coast Joint Regional Planning Panel. Cr M Griffin declared a less than significant non-pecuniary interest in Item 10.3 DA 20/558 Residential Flat Building (3 Storey, 18 Units) – affordable housing, 15- 19 Fieldsend Street, East Maitland (Lots 4-6 DP35465), due to being an alternate member of the Hunter and Central Coast Joint Regional Planning Panel. Cr M Griffin declared a less than significant non-pecuniary interest in Item 10.4 DA 2020/567 Residential aged care facility (168 beds including respite, demolition of existing facility, tree removal, car parking, signage and associated site works) – 7 Martin Cl & 42 Stronach Ave, East Maitland (Lot 57 DP260833 & Lot 5 DP258655), due to being an alternate member of the Hunter and Central Coast Joint Regional Planning Panel. Cr P Garnham declared a less than significant non-pecuniary interest in Item 10.3 DA 20/558 Residential Flat Building (3 Storey, 18 Units) – affordable housing, 15- 19 Fieldsend Street, East Maitland (Lots 4-6 DP35465), due to being a member of the Hunter and Central Coast Joint Regional Planning Panel. Cr P Garnham declared a less than significant non-pecuniary interest in Item 10.4 DA 2020/567 Residential aged care facility (168 beds including respite, demolition of existing facility, tree removal, car parking, signage and associated site works) – 7 Martin Cl & 42 Stronach Ave, East Maitland (Lot 57 DP260833 & Lot 5 DP258655), due to being a member of the Hunter and Central Coast Joint Regional Planning Panel. Maitland City Council | Ordinary Meeting Minutes P2 24 NOVEMBER 2020 5 CONFIRMATION OF MINUTES OF PREVIOUS MEETING COUNCIL RESOLUTION THAT the minutes of the Ordinary Meeting held 10 November 2020 be confirmed. Moved Cr B Whiting, Seconded Cr D Ferris CARRIED For: Cr R Aitchison Against: Cr L Baker Cr D Ferris Cr P Garnham Cr M Griffin Cr S Halliday Cr H Meskauskas Cr B Mitchell Cr N Penfold Cr K Ranadive Cr B Whiting Cr M Yarrington 6 BUSINESS ARISING FROM MINUTES Nil. 7 MAYORAL MINUTE Nil. 8 WITHDRAWAL OF ITEMS AND ACCEPTANCE OF LATE ITEMS OF BUSINESS Nil. Maitland City Council | Ordinary Meeting Minutes P3 24 NOVEMBER 2020 9 PUBLIC ACCESS David Hanrahan representing Fresh Hope Care presented a submission read by the General Manager for Item 10.4 DA 2020/567 Residential aged care facility (168 beds including respite, demolition of existing facility, tree removal, car parking, signage and associated site works) - 7 Martin Close & 42 Stronach Avenue, East Maitland (Lot 57 DP260833 &Lot 5 DP258655) Maitland City Council | Ordinary Meeting Minutes P4 24 NOVEMBER 2020 10 OFFICERS REPORTS 10.1 75TH ANNIVERSARY OF MAITLAND BEING PROCLAIMED A CITY FILE NO: 35/12 ATTACHMENTS: 1. Mayoral Report 1945 2. Proclamation Statement 3. Official Mayoral Photo RESPONSIBLE OFFICER: David Evans - General Manager Rachel MacLucas - Executive Manager Vibrant City AUTHOR: Matt vanderWall - Manager Marketing & Communications MAITLAND +10 Outcome 15. Diverse, identified and connected leaders COUNCIL OBJECTIVE: 15.2.1 To consolidate Council's position as a strong leader and champion for the Maitland community EXECUTIVE SUMMARY On 7 December 1945 Maitland was proclaimed a city with this year being
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