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2010-11 Are the Implementation of the New IPEDS Race Categories in the Enrollment and Degrees Files and the Implementation of 2010 CIP Codes in the Program Inventory

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2010-11 Are the Implementation of the New IPEDS Race Categories in the Enrollment and Degrees Files and the Implementation of 2010 CIP Codes in the Program Inventory COMPREHENSIVE DATABASE EPORTING UIDELINES R G INDEPENDENT INSTITUTIONS 2010-2011 1024 CAPITAL CENTER DR. SUITE 320 FRANKFORT, KY 40601 502-573-1555 WWW.CPE.KY.GOV http://www.cpe.state.ky.us/aboutus/ aboutus_council_meetings_materials.asp Kentucky Council on Postsecondary Education Steven L. Beshear 1024 Capital Center Drive, Suite 320 Robert L. King Governor Frankfort, Kentucky 40601 President Phone: 502-573-1555 Fax: 502-573-1535 http://www.cpe.ky.gov M E M O R A N D U M TO: Comprehensive Data Base Guidelines Users FROM: Heidi Hiemstra, Assistant Vice President, Information and Research DATE: August 20, 2010 SUBJECT: Summary of Changes for 2010/11 Reporting Guidelines The primary changes to the Reporting Guidelines for 2010-11 are the implementation of the new IPEDS race categories in the enrollment and degrees files and the implementation of 2010 CIP codes in the program inventory. As previously communicated, the new race/ethnicity codes will be collected at both the detail and summary levels, with the IPEDS summary codes taking the place of the old race field. To assist with development of the Council’s 2011-15 Statewide Diversity Policy, a new section of definitions relating to this policy has been added and will be incorporated by reference into the final diversity policy. Other changes include tweaks to the transfer file and the removal of any reference to KET courses, as those courses are no longer offered. If you have questions or concerns, please let me know. If you would like to be added to a listserv for discussion of these guidelines, please contact me at [email protected]. KentuckyUnbridledSpirit.com An Equal Opportunity Employer M/F/D TABLE OF CONTENTS Page Statewide Directory of Institutional Research Contacts ............................................................ 4 Calendar/Data Collection Schedule ........................................................................................... 6 Data Collections Required by Revised Licensure Regulations ................................................. 7 Council on Postsecondary Education Data Policy ................................................................... 17 Estimated Fall Enrollment ....................................................................................................... 21 Fall and Spring Enrollment ...................................................................................................... 23 Format of Type One (Student) Record .................................................................................... 37 Format of Type Two (Course) Record .................................................................................... 38 Format of Type Three (Class) Record ..................................................................................... 39 Transfer File............................................................................................................................. 40 KET Telecourse Enrollments................................................................................................... 34 Entrance Exam File .................................................................................................................. 44 Estimated Degrees and Other Formal Awards Conferred ....................................................... 48 Degrees and Other Formal Awards ......................................................................................... 50 Student Financial Aid File ....................................................................................................... 56 Minger Act Report ................................................................................................................... 63 List of Tables ........................................................................................................................... 66 1 Institution FICE Codes (Independent) ................................................................... 67 2 Ethnic Codes .......................................................................................................... 68 4-A State Codes ............................................................................................................ 69 4-B1 Foreign Countries and U.S. Territories Codes (Alphabetical by Country) ............ 70 4-B2 Foreign Countries and U.S. Territories Codes (Alphabetical by Code) ................ 79 5-A Kentucky County Codes ........................................................................................ 88 6 Primary Distance Learning Mode of Delivery....................................................... 89 7 Classification Codes .............................................................................................. 90 9 Institution and State FICE/IPEDS Codes .............................................................. 91 10 Course Level Codes ............................................................................................... 95 12 Level of Degree or Formal Award Conferred ........................................................ 96 13-A High School Codes (Alphabetical) ........................................................................ 97 13-B High School Codes (Numerical) .......................................................................... 110 13-C High School Codes (Closed)................................................................................ 123 15 Declared Major and Program Prefix Codes ......................................................... 128 16-A Classification of Instructional Programs (CIP) Codes ......................................... 129 16-B Undeclared and Nondegree Codes ....................................................................... 130 17 Degree Programs ................................................................................................. 131 26 CIP 32 Course Codes ........................................................................................... 132 28 Regional Postsecondary Education Centers......................................................... 133 29 Off-Campus Course Sites .................................................................................... 134 Council on Postsecondary Education 3 Statewide Directory of Institutional Research Contacts at Independent Institutions Institution Name Title/Area of Telephone Email Responsibility Council on Postsecondary Education Heidi Hiemstra Asst. VP, Information and Research (502) 573-1555 [email protected] Mark Wiljanen Senior Associate, (502) 573-1555 [email protected] Research Mike Bailey Senior Associate, (502) 573-1555 [email protected] Information Martha Evilsizor Associate, Information (502) 573-1555 [email protected] Bill Clark Associate, Information (502) 573-1555 [email protected] Alice Lloyd College Thelmarie Thornsberry Registrar (606) 368-6041 [email protected] Gary Gibson Dir., Inst. Research (606) 368-6101 [email protected] Dana Fannin Assistant Registrar (606) 368-6040 [email protected] Asbury College Noel Taylor Academic Records (859) 858-3511 [email protected] Statistician. X2310 Bill Hall, Jr. Registrar [email protected] Bellarmine University Ann Olsen Registrar (502) 452-8230 [email protected] David Mahan Dir. of Inst. Research & (502) 452-8407 [email protected] Effectiveness Berea College Clara Chapman Institutional Research (859) 985-3790 [email protected] Judith Weckman (859) 985-3791 [email protected] Brescia University Sister Helena Fischer Registrar (270) 686-4248 [email protected] Tracy Naylor Institutional Research (270) 686-9550 [email protected] Campbellsville University Paul Dameron Director, Institutional (270) 789-5059 [email protected] Research Chris Gibbs System Support Analyst (270) 789-5448 [email protected] Centre College Tim Culhan Registrar (859) 238-5360 [email protected] University of the Cumberlands Emily Meadors Registrar (606) 539-4316 [email protected] Charles Dupier Director of Institutional (606) 539-4226 [email protected] Research Georgetown College Jason Terwilliger Institutional Research (502) 863-8437 [email protected] Associate Council on Postsecondary Education 4 Institution Name Title/Area of Telephone Email Responsibility Kentucky Christian University Kim Turpin Director of Institutional (606) 474-3204 [email protected] Research Kentucky Wesleyan College Michelle Jones Registrar (270) 852-3118 [email protected] Mark C. Hedges [email protected] Lindsey Wilson College Sue Coomer Registrar (270) 384-8100 [email protected] Anthony Moore Chief Inst. Researcher (270) 384-8025 [email protected] Tevie Gooden Data Analyst (270) 384-7332 [email protected] MidContinent University Yvonne Yates Registrar (270) 247-8521 [email protected] x 228 Midway College Jerry Dennison Data Analyst (859) 846-5786 [email protected] Pikeville College Gia Potter Asst. VP Academic (606) 218-5211 [email protected] Affairs/Registrar Meg Sidle Director, Institutional (606) 218-5290 [email protected] Research Saint Catharine College Anita Foster Registrar (859) 336-5082 [email protected] Nora Hatton Director, Institutional (859) 336-5082 [email protected] Research Spalding University Kay Vetter Director, Institutional (502) 585-9911 [email protected] Effectiveness x 2249 Sally Spalding IT x 2113 [email protected] Sullivan University Kim Mitchell Registrar (502) 456-6504 [email protected] Cathy Williams IT [email protected] Thomas More College Genie Wambaugh
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