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TOWN of PORTOLA VALLEY 7:30 PM – Regular Meeting of the Town Council Wednesday, February 25, 2015 Historic Schoolhouse 765 Portola Road, Portola Valley, CA 94028

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TOWN of PORTOLA VALLEY 7:30 PM – Regular Meeting of the Town Council Wednesday, February 25, 2015 Historic Schoolhouse 765 Portola Road, Portola Valley, CA 94028 Page 1 TOWN OF PORTOLA VALLEY 7:30 PM – Regular Meeting of the Town Council Wednesday, February 25, 2015 Historic Schoolhouse 765 Portola Road, Portola Valley, CA 94028 _____________________________________________________________________________ REGULAR MEETING AGENDA I. CALL TO ORDER AND ROLL CALL – 7:30 PM Councilmember Wengert, Councilmember Richards, Councilmember Hughes, Vice Mayor Derwin and Mayor Aalfs II. ORAL COMMUNICATIONS Persons wishing to address the Town Council on any subject may do so now. Please note however, that the Council is not able to undertake extended discussion or action tonight on items not on the agenda. III. CONSENT AGENDA The following items listed on the Consent Agenda are considered routine and approved by one roll call motion. The Mayor or any member of the Town Council or of the public may request that any item listed under the Consent Agenda be removed and action taken separately. 1. Approval of Minutes – Town Council Regular Meeting of January 28, 2015 (3) 2. Approval of Warrant List – February 25, 2015 (20) IV. REGULAR AGENDA A. PRESENTATIONS – Tina Hugg, MROSD Senior Planner, with Midpeninsula Regional Open Space (30) District’s Proposal of Priority Conservation Areas (PCA) within Portola Valley and its Sphere of Influence (a) A Resolution of the Town Council of the Town of Portola Valley Supporting Priority Conservation Area Designations within the Town and its Sphere of Influence (Resolution No. __) B. COMMITTEE REPORTS & REQUESTS 1. Council Liaison Reports - There are no written materials for this agenda item C. PUBLIC HEARING – None D. STAFF REPORTS AND RECOMMENDATIONS 1. Report by Town Attorney – Update to Personnel Policies Manual (50) (a) A Resolution of the Town Council of the Town of Portola Valley Adopting the Revised Town of Portola Valley Personnel Policies Manual (Resolution No. __) 2. Report by Town Manager – Update on Pension and Retiree Medical Liabilities (113) 3. Report by Town Manager – Update on Budget Goals and Priorities (141) E. Council Liaison Reports on Regional Agencies and Organizations - There are no written materials for this agenda item V. WRITTEN COMMUNICATIONS 1. Town Council Digest – February 13, 2015 (149) 2. Town Council Digest – February 20, 2015 (169) VI. ADJOURNMENT ASSISTANCE FOR PEOPLE WITH DISABILITIES In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Clerk at (650) 851-1700. Notification 48 hours prior to the meeting will enable the Town to make reasonable arrangements to ensure accessibility to this meeting. Agenda –Town PageCouncil 2 Meeting February 25, 2015 Page 2 AVAILABILITY OF INFORMATION Copies of all agenda reports and supporting data are available for viewing and inspection at Town Hall and at the Portola Valley Library located adjacent to Town Hall. In accordance with SB343, Town Council agenda materials, released less than 72 hours prior to the meeting, are available to the public at Town Hall, 765 Portola Road, Portola Valley, CA 94028. SUBMITTAL OF AGENDA ITEMS The deadline for submittal of agenda items is 12:00 Noon WEDNESDAY of the week prior to the meeting. By law no action can be taken on matters not listed on the printed agenda unless the Town Council determines that emergency action is required. Non-emergency matters brought up by the public under Communications may be referred to the administrative staff for appropriate action. PUBLIC HEARINGS Public Hearings provide the general public and interested parties an opportunity to provide testimony on these items. If you challenge any proposed action(s) in court, you may be limited to raising only issues you or someone else raised at the Public Hearing(s) described in this agenda, or in written correspondence delivered to the Town Council at, or prior to, the Public Hearing(s). Page 3 PORTOLA VALLEY TOWN COUNCIL REGULAR MEETING NO. 902, JANUARY 28, 2014 I CALL TO ORDER AND ROLL CALL Mayor Aalfs called the Town Council’s regular meeting to order at 7:30 p.m. and led the Pledge of Allegiance. Ms. Hanlon called the roll. Present: Councilmembers Craig Hughes, John Richards and Ann Wengert; Vice Mayor Maryann Moise Derwin; Mayor Jeff Aalfs Absent: None Others: Nick Pegueros, Town Manager Leigh Prince, Town Attorney Sharon Hanlon, Town Clerk Stacie Nerdahl, Administrative Services Manager Brandi de Garmeaux, Sustainability & Special Projects Manager II ORAL COMMUNICATIONS – None III CONSENT AGENDA [7:32 p.m.] (1) Approval of Minutes: Town Council Regular Meeting of January 14, 2015 [pulled from Consent Agenda] (2) Approval of Warrant List: January 28, 2015, in the amount of $132,670.44 (3) Appointment by Mayor: 2015 Commissions, Committees and Council Liaisons (4) Recommendation by Administrative Services Manager: Proposed Amendments to the Purchasing & Inventory Control Policy (5) Recommendation by Public Works Director: Acceptance of the Alpine Road Bank Protection Project in the Town of Portola Valley, CA #2012-PW03 Federal Project #PR ER-22X0 (001) (a) Adoption of a Resolution of the Town Council of the Town of Portola Valley to accept the completed Alpine Road Bank Protection Project in the Town of Portola Valley, CA #2012-PW03 Federal Project #PR ER-22X0 (001) and authorizing final payment to “Engineered Soil Repairs, Inc.” concerning such work and directing the Town Clerk to file a Notice of Completion (Resolution No. 2643-2015) Councilmembers approved Items 2, 4 and 5 unanimously with a roll-call vote. (1) Approval of Minutes: Town Council Regular Meeting of January 14, 2015 Councilmember Richards moved to approve the minutes of the January 14, 2015 meeting, as amended. Seconded by Councilmember Hughes, the motion carried 4-0-1 (Wengert abstained). (3) Appointment by Mayor: 2015 Commissions, Committees and Council Liaisons Mayor Aalfs reported the following updates: Councilmember Hughes is liaison to the Bike, Pedestrian & Traffic Safety Committee, with Councilmember Wengert the alternate. Mayor Aalfs is liaison to the ASCC for the April-June period. BPTS Committee member Kari Rust has resigned, but several other committees have new members: Geologic Safety Committee, Carl Wentworth; Historic Resources Committee, Virginia Bacon and Rachael Myrow; and Nature & Science Committee, Michael Bray. 1 Page 4 Considering that the BPTS Committee’s loss of a member could detract from its ability to take on new activities, Councilmember Wengert said we should be recruiting. Mr. Pegueros said the Town would advertise the Committees that have vacancies in the Almanac. Councilmember Wengert moved to approve the 2015 appointments of Commissioners, Committee members and Council Liaisons, as amended. Seconded by Councilmember Richards, the motion carried 5-0. IV REGULAR AGENDA [7:37 p.m.] (A) Presentations: None (B) Committee Reports and Requests (1) Recommendation by the Nature & Science Committee: Proposed revision to Committee Charter Vice Mayor Derwin moved to approved the Nature & Science Committee’s request to change its charter to reflect a meeting start time of 5:00 p.m. instead of 4:00 p.m. Seconded by Councilmember Hughes, the motion carried 5-0. (2) Council Liaison Reports Councilmember Richards and Vice Mayor Derwin attended a Planning Commission public hearing on the Portola Road Corridor Plan. Vice Mayor Derwin attended the first meeting of the newly constituted Water Conservation Committee and a Friends of the Library meeting that focused on the planned installation of a children’s activity wall. (C) Public Hearing: None (D) Staff Reports and Recommendations (1) Discussion and Council Action: Request from resident Lorrie Duval that the Town purchase a second Automated External Defibrillators (AED) at Town Center Ms. Duval thanked a number of people in Town and at the Woodside Fire Protection District (WFPD) for their help and support in preparing the background materials on AEDs that she, Lindsay Bowen and Rita Williams assembled for the Council packets. To demonstrate the use of an AED and answer questions, Ms. Duval also brought along a contingent from WFPD, including Firefighting Paramedic and CPR Coordinator Michael Lambert, and Public Education Officer/CERPP Coordinator Selena Brown. In response to Councilmember Wengert, who asked about problems of mischief, vandalism and theft, the units can be equipped to automatically trigger alerts at WFPD and also can be equipped with loud external alarms and flashing lights when the door that secures the AED is opened. Councilmember Wengert also asked how after-hours people would know where the AED is located. In response, Ms. Duval said it should be in a central, visible and accessible place that is well-signed. In addition, Ms. Williams said that coaches, instructors, etc. would be informed about the AED location. Councilmember Hughes suggested that we might also consider Ford Field for another AED location in the future. Mr. Pegueros pointed out that staff at Town Hall is trained to perform the maintenance that AEDs require every 30 days, so the location at Community Hall behind the kitchen is a reasonable but a third AED at Ford Field would be difficult to manage. 2 Page 5 Councilmember Wengert, who said she favors the AED choice recommended by staff, said the second AED is a terrific proposal, even more effective with the educational efforts Ms. Williams mentioned. Vice Mayor Derwin, who also agreed with the AED option staff recommended as well as its proposed location, applauded the amount of work that went into preparing the proposal, and said this is something we have to do. Mayor Aalfs said that although he would have been open to another option for the equipment, he supports the option and location staff recommended. Councilmember Richards also favors the proposal, noting that Portola Valley has the oldest average age in San Mateo County. Councilmember Hughes concurred that it’s a great idea. Councilmember Wengert moved to approve the staff recommendation to implement Option 1 and acquire and install a new AED to be located outside the Community Hall kitchen.
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