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Draft Minutes of the Pacific Games Council General Assembly: 14 July 2019 Sheraton Aggie Grey's Hotel, Apia, Samoa 1 Present

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Draft Minutes of the Pacific Games Council General Assembly: 14 July 2019 Sheraton Aggie Grey's Hotel, Apia, Samoa 1 Present Draft Minutes of the Pacific Games Council General Assembly: 14 July 2019 Sheraton Aggie Grey’s Hotel, Apia, Samoa Present: Executive Board of PGC Mr Vidhya Lakhan, President (Chairman) Mr Marcus Stephen, Vice President – Sport Mr Laurent Cassier, Vice President – Marketing Ms Tamzin Wardley, Vice President – Audit & Finance Mr Ryan Pini, Athletes’ Representative Mr Andrew Minogue, Chief Executive Officer Past Presidents of PGC Mr Roger Kaddour, Nouvelle Calédonie Sir John Dawanincura, (President, Papua New Guinea PGA) Mr Ricardo Blas, (President, Guam PGA; Secretary-General, ONOC) Pacific Games Associations (PGAs) Mr Etisone Imo, President, American Samoa Mr Ethan Lake, Secretary-General, American Samoa Mr Hugh Graham, President, Cook Islands Mr Owen Lewis, Secretary-General, Cook Islands Mr Castro Joab, Delegate, Federated States of Micronesia Mr Rendy Germinaro, Delegate, Federated States of Micronesia Mrs Makarita Lenoa, President, Fiji Ms Lorraine Mar, Secretary-General, Fiji Mr Joey Miranda III, Delegate, Guam Ms Sandra Miller, Delegate, Guam Mr Nicholas McDermott, President, Kiribati Mr Tenoa Betene, Secretary-General, Kiribati Mr Terry Sasser, Secretary-General, Marshall Islands Mr Dogabe Jeremiah, Vice President, Nauru Ms Leona Cain, Delegate, Nauru Mr Maru Talagi, President, Niue Mr Mal Tarrant, President, Norfolk Island Ms Sheryl Yelavich, Delegate, Norfolk Island Mr Michael A. White, President, Northern Mariana Islands Mr Charles Cali, President, Nouvelle Calédonie Mr Michel Quintin, Directeur, Nouvelle Calédonie Mr Frank Kyota, President, Palau Ms Baklai Temengil, Secretary-General, Palau Ms Auvita Rapilla, Secretary-General, Papua New Guinea Mr Patrick Fepuleai, President, Samoa Mr Matthew Vaea, CEO, Samoa Mr Martin Rara, President, Solomon Islands Ms Melinda Avosa, Secretary-General, Solomon Islands Mr Louis Provost, President, Tahiti Nui 1 Draft Minutes of the Pacific Games Council General Assembly: 14 July 2019 Sheraton Aggie Grey’s Hotel, Apia, Samoa Mr Michel Sommers, Delegate, Tahiti Nui Mr Charles Villierme, Delegate, Tahiti Nui Lord Tevita Tupou, President, Tonga Mr ‘Amanaki Fakakovikaetau, Delegate, Tonga Mr Okilani Tinilau, Delegate, Tuvalu Mr Antoine Boudier, President, Vanuatu Mr Cyrille Mainguy, Secretary-General, Vanuatu Mr Etuato Mulikihaamea, President, Wallis et Futuna Observers: Government Representatives The Hon. Loau Keneti Sio, Minister for Sport & Chairman of Samoa 2019 Lieutenant Governor Lemanu Peleti Mauga, American Samoa Congressman Marco T. Peter, Special Envoy, Northern Mariana Islands Oceania National Olympic Committees Representatives Dr Robin Mitchell, President (IOC Executive Board Member) Ms Karo Lelai, Chair, Athletes’ Commission Mr Meli Cavu Mr Michael Kohn Ms Sainimili Saukuru Invited National Olympic Committees Ms Helen Brownlee, Vice President, Australian Olympic Committee Mr Matt Carroll, Secretary-General, Australian Olympic Committee Ms Kereyn Smith, Secretary-General, New Zealand Olympic Committee Commonwealth Games Federation and Member Associations Mr Richard deGroen Mr Craig Phillips, CEO, Australia Pacific Games Organising Committees Ms Ida Fuimaono, Samoa 2019 Ms Dikaiosune Atoa, Samoa 2019 Mr Christian Nieng, Solomon Islands 2023 Mr Clint Flood, Solomon Islands 2023 Oceania Federations Mr Geoff Gardner, President, Oceania Athletics Association Ms Yvonne Mullins, Executive Director, Oceania Athletics Association Mr Bob Snow, Oceania Athletics Association Mr Rob Gomm, International Cricket Council Mr Patrick Keenan, Oceania Cycling Confederation 2 Draft Minutes of the Pacific Games Council General Assembly: 14 July 2019 Sheraton Aggie Grey’s Hotel, Apia, Samoa 1. CALL TO ORDER The President of the Pacific Games Council, Mr Vidhya Lakhan (Chair of the meeting), called the meeting to order at 9.00am on Sunday 14 July and invited Mrs Makarita Lenoa (President, Fiji PGA) to lead the General Assembly in prayer. The Chairman then invited delegates to stand for a minute’s silence in honour the late ONOC Executive Director, Mr Dennis Miller. 2. ROLL CALL AND APOLOGIES Andrew Minogue (Chief Executive Officer) called the roll and 20 of the 22 Pacific Games Associations (PGAs) were recorded as present. A delegate from Tuvalu joined the meeting thereafter to bring the total of members present to 21. Tokelau was absent. The Chairman announced that the meeting had obtained the necessary quorum as per Article 13.4 of the Charter. The Chairman called for any individual apologies to be recorded. OSFO Chairman Kevan Gosper’s apology was recorded. 3. OFFICIAL OPENING ADDRESSES The Chairman formally welcomed the 21 PGAs to the meeting, as well as three former Presidents of the Council, Roger Kaddour, Sir John Dawanincura and Ricardo Blas, ONOC President Dr Robin Mitchell, CGF Vice President (Oceania) Hugh Graham, the Australian and New Zealand Olympic Committees and members of the Oceania Federations, and finally the Samoan Minister for Sport, the Honorable Loau Keneti Sio. He also wished the French-speaking delegations a happy 14 July Independence Day. The Chairman thanked Samoa PGA President, Patrick Fepulea’i as well as the Prime Minister, Minister for Sport and Government of Samoa, plus the Games Organising Committee, for the excellent work in organising the 2019 Pacific Games in less than 18 months. These were the biggest Games ever seen thus far, with record numbers of participants, and the first week of competition had proceeded smoothly. He paid special tribute to the Faleula Methodist Church community for housing the athletes. The Chairman said that since the 2018 General Assembly, a great deal of activity had transpired. The Council’s principal focus had been on assisting Samoa’s preparations for the 2019 Pacific Games. Aside from that, and as directed by the 2018 General Assembly, bids for the 2025 Pacific Mini Games had been re-opened. An evaluation report had been circulated on Palau’s bid with American Samoa’s bid not being evaluated due to non-compliance. This would be discussed later in the agenda. 3 Draft Minutes of the Pacific Games Council General Assembly: 14 July 2019 Sheraton Aggie Grey’s Hotel, Apia, Samoa Contrary to statements made at the Pacific Sports Ministers meeting in Apia on 6 July, the Chairman said the Council’s legal action against the Government of Tonga remained before the courts. Queen’s Counsel on both sides had agreed to proceed with the case after the Samoa 2019 edition of the Games had concluded so that a more accurate assessment of brand damage could be made. The Chairman said that in some quarters there seemed to be little respect or appreciation for the Council’s charter and its autonomy. He had suggested to the Ministers at their meeting that an MOU agreement with their respective PGA/NOC would clarify the roles and responsibilities of each party and would remain a useful reference point for any new Ministers when Governments changed. He urged all PGAs to make this a priority going forward, noting that a template was available via ANOC. He also urged PGAs to ensure they were legally registered in their respective territories, especially those who wished to host Games and enter contracts with the Council. The Chairman reported that the Council incurred a small loss in 2018, which was not out of the ordinary. He said the Audit & Finance Committee report would elaborate further, but that the Council would be reviewing its reserves policy over the next 12 months so that more financial benefits could be returned to members. Lastly in terms of the agenda, the Chairman said delegates had an historic opportunity to finally accept Australia and New Zealand into the fold through their associate membership applications. He noted that their athletes had made a great contribution to the first week of the Games as they had in Port Moresby four years earlier. The Council also had a very special and unique opportunity to bestow life membership on one of the founders of the Games, Mr Roger Kaddour. Finally, the Chairman thanked the Executive Board members and the Chief Executive Officer for their contributions, and he gave special thanks for the work of the Athletes’ Representative, Ryan Pini, whose first term in office was ending at the Games. The Chairman then called upon Mr Patrick Fepulea’i, President of the host PGA, to give his welcome address. Patrick Fepulea’i (Samoa) welcomed delegates to Apia on behalf of the Samoan PGA and said it was an honour to be able to address the meeting. He thanked the delegates for working cooperatively together for the benefit of the athletes and for supporting Samoa’s hosting of the 2019 Pacific Games. He also thanked the Council for its support and paid tribute to the Minister for Sport and Chairman of the Games Organising Committee, the Honorable Loau Keneti Sio, for his outstanding leadership. Patrick Fepulea’i wished all delegates a successful second week of the Games and an enjoyable remainder of their stay in Samoa. 4 Draft Minutes of the Pacific Games Council General Assembly: 14 July 2019 Sheraton Aggie Grey’s Hotel, Apia, Samoa The Chairman thanked Patrick Fepulea’i for his remarks and then asked delegates to welcome the Honorable Loau Keneti Sio, Minister for Sport and Chairman of the Samoa 2019 Pacific Games Organising Committee. The Honorable Minister greeted delegates with a Talofa Lava on behalf of the Samoan Government and warmly welcomed them to Apia. He expressed the hope that they were all enjoying the “Miracle Games”; indeed the biggest Pacific Games ever staged. He reaffirmed the Samoan Government’s
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