SINDH COMMUNITY MOBILIZATION PROGRAM (CMP)
Year II, Quarter 1 Report For the Period: October 1 to December 31, 2014
Photo: Universal Children’s Day, Government Boys’ Secondary School, Dumba Goth, Gadap Town, Karachi, November 20, 2014
Date: January 31, 2015
CMP is made possible by the support of the American People through the U.S. Agency for International Development (USAID). CMP is implemented by International Relief and Development (IRD) under Contract Award No: AID-391-C-13-00006. This report was produced for review by USAID.
Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
TABLE OF CONTENTS
A. PROGRAM SUMMARY ...... 1 B. OVERVIEW OF ACHIEVEMENTS THIS REPORTING PERIOD ...... 2 C. STATUS OF ACTIVITIES BY CLIN ...... 4 CLIN 1: Increase Communities’ Involvement in the GOS Reform of Merging, Consolidating, and Upgrading Schools ...... 4 CLIN 2: Improve Community and District Government Coordination for Increased Girls’ Enrollment ...... 13 CLIN 3: Improve Child Nutrition in Selected Communities and Government Schools through Research that Informs Innovation and Good Practice ...... 17 CLIN 4: Pilot Component: Launch Of EMO System ...... 19 D. STATUS OF ACTIVITIES BY CCT ...... 22 CCT 1. Gender: Mainstreaming of Program Activities ...... 22 CCT 2. WATSAN ...... 26 CCT 3. DRR: Improved Awareness, Knowledge, Preparation, and Practice ...... 26 E. SUCCESSES THIS PERIOD ...... 26 F. OVERCOMING OBSTACLES BY CLIN ...... 27 CLIN 1: Increase Communities’ Involvement in the GOS Reform of Merging, Consolidating, and Upgrading Schools ...... 27 CLIN 2 - Improve Community and District Government Coordination for Increased Girls’ Enrollment ...... 28 CLIN 3: Improve Child Nutrition in Selected Communities and Government Schools Through Research That Informs Innovation and Good Practice ...... 28 CLIN 4: Pilot Component: Launch Of EMO System ...... 28 Operations ...... 28 G. OPERATIONS ...... 29 H. PLANS FOR NEXT REPORTING PERIOD ...... 29 CLIN 1: Increase Communities’ Involvement in the GOS Reform Of Merging, Consolidating and Upgrading Schools ...... 29 CLIN 2 - Improve Community and District Government Coordination for Increased Girls’ Enrollment ...... 29 CLIN 3: Improve Child Nutrition in Selected Communities and Government Schools Through Research That Informs Innovation and Good Practice ...... 30 CLIN 4: Pilot Component: Launch of EMO System ...... 30 Operations ...... 30 I. Conclusion ...... 30 ANNEX I. SCHOOLS WITH TRAINED SMC SUBCOMMITTEES ...... 32 ANNEX II. SUCCESS STORIES ...... 36 ANNEX III. INDICATOR BASED SUMMARY REPORT ...... 38
Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
ANNEX IV. MAJOR MEETINGS AND ATTENDANCE LISTS ...... 42 ANNEX V. FINANCIAL REPORT ...... 47 ACTUAL EXPENDITURE THIS REPORTING PERIOD ...... 47 ESTIMATED EXPENDITURE NEXT REPORTING PERIOD* ...... 47
Sindh Community Mobilization Program (CMP) Second Quarterly Report – 1 January –31 March 2014 Contract Award No: AID-391-C-13-00006
ACRONYMS ACM Advisor Community Mobilization ACSE Assistant Chief Secretary for Education AEGM Advisor on Education Governance and Management ASC Annual School Census ADOE Assistant District Officer Education BHU Basic Health Unit CLIN Contractual Line Item CMP Community Mobilization Program COP Chief of Party CCT Cross-Cutting Theme CSR Corporate Social Responsibility DC District Coordinator DCOP Deputy Chief of Party DEO District Education Officer DRR Disaster Risk Reduction ELD Education and Literacy Department EMO Education Management Organization GBES Government Boys Elementary School GBPS Government Boys’ Primary School GGPS Government Girls’ Primary School GBHS Government Boys High School GHSS Government Higher Secondary School GHWD Global Hand Washing Day GOS Government of Sindh HANDS Health and Nutrition Development Society HR Human resources IBA Institute of Business Administration INGO International Non-Governmental Organization EOI Expression of Interest IRC Indus Resource Center KAP Knowledge, Attitudes, and Practice KPI Key Performance Indicators LHV Lady Health Visitors LHW Lady Health Workers M & E Monitoring and Evaluation MOU Memorandum of Understanding NA Nutrition Associates PAG Project Advisory Group RFP Request for Proposal PMIU Project Management and Implementation Unit PPP Public Private Partnership PY Project Year RFP Request for Proposal RSU Reform Support Unit SBEP Sindh Basic Education Program SEF Sindh Education Foundation SMC School Management Committee SMP School Management Plan SOW Scope of Work SRSO Sindh Rural Support Organization
Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
STTA Short-Term Technical Assistance TA Technical Assistance TAF The Asia Foundation TOT Training-of-Trainers UC Union Council U.S. United States USAID United States Agency for International Development IATC I Am the Change WATSAN Water and Sanitation
Sindh Community Mobilization Program (CMP) Second Quarterly Report – 1 January –31 March 2014 Contract Award No: AID-391-C-13-00006
A. PROGRAM SUMMARY On September 21, 2011, the United States Agency for International Development (USAID) signed an Activity Agreement with the Government of Sindh (GOS) to implement the Sindh Basic Education Program (SBEP). This initiative is one of several donor interventions that support the Government’s broader Sindh Education Reform Program agenda. SBEP is focused on increasing and sustaining student enrollment in primary, middle, and higher secondary schools. SBEP centers on the seven Provincial districts of Dadu, Jacobabad, Khairpur, Kashmore, Larkana, Qambar-Shadadkot and the five Karachi City towns of Lyari, Kemari, Orangi, Bin Qasim, and Gadap.
SBEP is comprised of six component parts: 1) Construction of schools in the areas affected by 2010 floods; 2) Support to GOS policy reforms to merge, consolidate, and upgrade schools through construction of schools; 3) Improvement in early grade reading in primary schools; 4) Community mobilization, with a focus on increasing girls’ enrollment and improving the nutritional status of children; 5) Technical assistance (TA) to the GOS’ Education and Literacy Department (ELD); 6) Architecture and engineering support for school construction, and 7) Monitoring and Evaluation.
The Sindh Community Mobilization Program (CMP) is a five-year program that commenced in August 2013, and forms a cornerstone of SBEP, particularly its component four. CMP has four key objectives, which are separated into Contractual Line Item Numbers (CLINS): 1) Increase communities’ involvement in the GOS reform of merging, consolidating, and upgrading schools; 2) Improve community and district administrations coordination for increased girls’ enrollment; 3) Improve child nutrition in selected communities and government schools through research that informs innovation and good practice; and, 4) Pilot component: Launch of the Education Management Organization (EMO) system.
In addition, CMP has three cross-cutting themes (CCTs) that will significantly add value to these objectives: 1) Gender: Mainstreaming of program activities; 2) Water and sanitation (WATSAN): Improved facilities, knowledge and practice; and, 3) Disaster Risk Reduction (DRR): Improved awareness, knowledge, preparation, and practice. Additionally, CMP will be giving small grants to neighboring schools to address needs identified in the school improvement plans (SIPs).
The program tracks and supports the construction, merging, consolidation, and upgrading of SBEP schools. CMP also works with neighboring schools that fall within designated areas around new schools being built under SBEP and that accord with the specific criteria set by USAID for CMP activities. CMP inclusive community activities are designed to make these educational improvements sustainable by increasing community support for their local schools and advocacy for better educational provision generally.
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B. OVERVIEW OF ACHIEVEMENTS THIS REPORTING PERIOD During the first quarter of CMP’s Project Year (PY) 2, IRD and its local subcontractors (Indus Resource Center – IRC, Health and Nutrition Development Society – HANDS) continued program activities to mobilize communities to support SBEP educational reforms, promote enrollment, and ensure maximum retention by making schools a more attractive and interesting place. The team continued facilitating events in the schools like cricket tournaments, culture days, Universal Children’s Day, Hand Washing Days, and winter camps. In some cases, these events were organized for the first time. CMP used these events to maximize community involvement, and expand the reach of SBEP to a larger number of the target population. These events also afforded an opportunity to inform about and promote ongoing and upcoming SBEP activities. CMP also continued working to broaden community participation in school management committees (SMCs) by facilitating the formation and building the capacity of SMC subcommittees. This quarter, CMP conducted 12 trainings to 42 subcommittees of 14 SMCs from 14 schools in two towns in Karachi (Bin Qasim and Gadap Towns). The subcommittees’ training was based on their designation: 1) SMPs and SIPs; 2) Monitoring and Evaluation (M&E) (primarily to increase girls’ enrollment); and, 3) DRR, Gender, and WATSAN.
During this reporting period, CMP received the Package 6 schools. This package contained eight schools designated for construction (six for Larkana and two for Sukkur). The team has begun finalizing their neighboring schools, based on this package and the pool of schools CMP has been targeting, and getting them notified by the ELD. Identified in PY1, CMP will continue to work with the neighboring schools for the duration of the program. In addition, on October 20, in coordination with USAID, Project Management and Implementation Unit (PMIU), and the A&E contractor Halcrow, CMP organized a major groundbreaking ceremony for the construction of a new, environment friendly school at the Government Boys Primary School (GBPS) in the Saido Dero Village. The event marked the official kick-off for the construction of 13 SBEP-supported schools in the Larkana District. The CMP team, in coordination with PMIU, facilitated the signing of the seven memoranda of understanding (MOUs) for each of the seven new construction schools identified in the Larkana District in Package 6.
CMP also continued fostering coordination between community members and district government officials with the aim of increasing girls’ enrollment. Critical to these efforts was the participation of ELD officials. As a result, enrollment campaigns and other activities focused on increasing enrollment were successfully conducted and 10,900 children (4,261 girls and 6,639 boys) were enrolled this quarter. With this, CMP’s has a cumulative enrollment of 15,574 children (6,818 girls and 8,756 boys).
The CMP team also continued working on the Health and Nutrition Practices Plan to guide activities related to this CLIN. The component will be implemented in full swing next quarter after the plan has been finalized and approved by USAID and the GOS. In preparation for the rollout of the Health and Nutrition Practices Plan, CMP remained engaged in facilitating the SMCs’ executive committees and general bodies in mobilizing communities to participate in the meetings for forming the five-
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member School Health and Nutrition Committees (SHNCs). Additionally, as part of CMP’s activities for improving health and hygiene practices in schools, CMP organized 16 Hand Washing Day events in 16 schools of Karachi, Khairpur, Qambar-Shahdadkot, and Sukkur Districts.
During this quarter, CMP signed a contract with HaiderMotaBNR to provide legal services and TA to the GOS’ ELD on the 2010 Public Private Partnership (PPP) Act for the development of a procurement package for EMOs. CMP had received the draft legal opinion on the question of law for the EMOs, which will be presented to the PAG in the next quarter. The GOS’ amendment of 2010 Sindh Public Private Partnership Act on December 4, 2014 through a gazette notification is a significant achievement of this quarter. This major policy development on PPPs was achieved as a result of CMP’s regular coordination, policy advocacy on different forums with diverse stakeholders, and its TA to ELD. During the reporting quarter, CMP also developed a draft PPP strategy. CMP’s PPP strategy focusses on how CMP will establish linkages and develop partnerships with local stakeholders, the private sector, and civil society organizations. CMP started number of initiatives under this component. CMP partnered with The Asia Foundation (TAF) to provide 2,177 books and supplementary reading materials worth more than U.S. $11,000 for CMP targeted schools.
During this quarter, CMP also began mainstreaming gender activities. The team conducted gender- focused workshops in the CMP target districts. The CMP facilitated the SMCs in coordinating with district ELD for appointing teachers in CMP schools to cater to the increasing enrollment. As a result of this effort, the Khairpur District ELD issued the posting order of 44 female teachers. Out of this, 33 female teachers have joined CMP-target schools that are designated as boys’ schools but are really mixed. Thirty-six male teachers were also appointed to CMP target schools.
During this quarter, CMP experienced several staffing changes. A new Chief of Party (COP) joined the program in the beginning of the quarter. A Gender Advisor also joined the CMP team and began activities for mainstreaming gender. CMP also hired a Grants Officer and started drafting the small grants manual for neighboring schools. The grants manual will be submitted to USAID for approval in
the next quarter before award of grants start. CMP also finalized the recruitment and hiring process for the Deputy Chief of Party (DCOP), Community Mobilization Advisor-Karachi, and Procurement Specialist-Karachi. The new DCOP, Community Mobilization Advisor-Karachi, and Procurement Sepcialist will begin in their roles early next quarter. During this reporting period, the Nutrition Manager and Procurement Specialist also separated from CMP.
With an increasingly collaborative relationship with key stakeholders, including SMCs, other community members, and government officials, CMP has been able to increase community engagement and support for education reform in the targeted districts. CMP looks forward to further solidifying these relationships as well as expanding its activities in order to achieve its program objectives. These efforts will also be executed in such a way to ensure that they are institutionalized and sustained even after the project has ended.
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C. STATUS OF ACTIVITIES BY CLIN CLIN 1: Increase Communities’ Involvement in the GOS Reform of Merging, Consolidating, and Upgrading Schools As part of CMP’s community mobilization activities, the CMP team continued to facilitate the formation of SMC subcommittees, conduct SMC trainings, and facilitate the development of the SMPs and SIPs. CMP continued to use public events organized by CMP, in collaboration with SMCs and other stakeholders, to reach the large number of potential beneficiaries, maximize community involvement, and promote ongoing and upcoming activities that support SBEP’s educational reforms related to merging, consolidating, and upgrading schools. Examples of these public events included, but were not limited to, cricket tournaments as part of a sports day, and community recognition days, like Culture Day and Universal Children’s Day celebrations.
The CMP community mobilization teams had started coordination at targeted schools at the end of PY 1 to inform them of CMP’s plans and secure their buy-in for these activities. School administrators responded positively, which resulted in the CMP teams moving forward with coordination of the activities with the schools. In particular, they have been closely working with the schools to select and recognize students with high marks and high attendance records, which were key components of the Universal Children’s Day events. These events have been designed to support CMP’s strategy of facilitating popular and inclusive events, which appeal to and include the SMCs’ general bodies and executive committees and community members at-large. The CMP team provided the trophies, medals, and certificates to recognize the students who participated in activities, like speech contests on the need for girls’ education, role plays, quiz competitions, sports activities, dance performances of traditional Sindhi folk songs, art competitions, and student presenters/hosts.
SMCs: CMP continued to work to broaden community participation in SMCs by collaborating with the SMCs’ executive committees and general bodies to identify potential candidates to participate in four of the five SMC subcommittees: 1) Finance and Administration; 2) SMPs and SIPs; 3) School Performance M&E (primarily to increase girls’ enrollment); and, 4) DRR, Gender, and WATSAN .1 CMP facilitated the selection of five community members for each of the three subcommittees,
1 The SMCs will eventually include five subcommittees: 1) Finance and Administration; 2) SMPs and SIPs; 3) School Performance Monitoring and Evaluation (M&E) (primarily to increase girls’ enrollment); 4) DRR, Gender, and WATSAN; and, 5) School Health and Nutrition.
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including one SMC executive committee member. During this quarter, CMP’s community mobilization teams successfully facilitated the formation of an additional 72 SMC subcommittees, consisting of 360 members, in 18 schools. A total of 1,512 SMC subcommittees, consisting of 7,560 members, have been formed thus far in 378 schools across the targeted districts and Karachi towns. (Please see Annex 1 for a list of the schools with trained SMCs and SMC subcommittees.)
Once selected, the CMP community mobilization teams trained the members from the SMCs and three of the five SMC subcommittees (SMPs and SIPs; School Performance M&E; and, DRR, Gender, and WATSAN). In preparation for these capacity building sessions, CMP community mobilizers and nutrition associates (NA) participated in CMP-led trainings-of-trainers (TOTs) to become master trainers. As part of their TOTs, CMP provided them with training kits, consisting of training manuals and printed Panaflex flip chart presentations to be used in the capacity building sessions. CMP also procured and distributed stationery items to the field offices for use by the training participants.
Once certified as master trainers, the CMP community mobilizers and NAs led the SMC and SMC subcommittee trainings in clusters, using one of the schools within the cluster as the venue. Based on CMP’s community mobilization baseline study, only 2% of SMCs reported ever having met or interacted with neighboring SMCs.2 CMP chose to cluster these trainings to provide the majority of SMCs with their first opportunity to interact with other SMCs working within the same target area. The trainings also provided a platform for SMCs to share their experiences, lessons learned, and best practices. Through this interaction, SMC members contributed to the start of an advocacy framework for SMCs in the SBEP-targeted schools to collectively voice their needs. CMP expects that clustering these trainings will result in a higher number of meetings and interactions among SMCs.
During this quarter, CMP’s community mobilization teams delivered 12 trainings to 42 SMC subcommittees in 14 schools in two Karachi towns (Bin Qasim and Gadap Towns). The subcommittees were trained on SMPs and SIPs; M&E (primarily to increase girls’ enrollment); and, DRR, Gender, and WATSAN. The teams trained a total of 207 SMC subcommittee members. The CMP team plans to train the Finance and Administration subcommittees of these SMCs next quarter.
SMPs: During the subcommittee trainings, the CMP community mobilization teams continued to work with the SMCs to review their SMPs and determine if any changes needed to be made to their SMP. The team also continued to work with the SMCs to assess what kinds of community-based
2 CMP. 2014 Community Mobilization Baseline Report.
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activities they could implement. Based on these consultations, the SMCs finalized SMPs that included 14 activities that would be implemented during the year. Examples of the activities include a village cleaning campaign, cricket tournament, identification of local resources, as well as activities dedicated to getting children back to school and increasing girls’ enrollment. CMP also assisted the SMCs in piloting their SMPs. During this quarter, the CMP teams facilitated the SMCs in the Dadu and Qambar-Shahdadkot Districts in finalizing their set of SMP activities and implementing them. The CMP teams will continue the SMC subcommittee trainings and vetting of all SMPs and SIPs next quarter.
During this quarter, 80 SMC subcommittees developed their SMPs, including 42 in Dadu, four in Qambar-Shahdadkot, eight in Khairpur, and 26 in Sukkur. A cumulative of 88 SMPs has been developed thus far in these same districts. Through these activities, the SMC subcommittees hope to energize the community and increase their involvement in SBEP-led school activities.
SIPs: During this quarter, CMP team facilitated seven SMC subcommittees of seven SMCs in developing School Improvement Plans in the Khairpur District.
Cricket Match: The Khairpur District community mobilization team assisted the SMC in organizing a cricket match at the Setharja Government Higher Secondary School (GHSS) on October 17, 2014, as part of the SMP activity. The event was part of the CMP strategy to make school a healthier and lively place to help promote enrollment and sustain retention. The excited students, teachers, SMC members, and parents encouraged and supported the two teams, Sachal and Bhittai - named after the Sindh’s historically renowned scholars and poets, Sachal Sarmast and Shah Abdul Latif Bhittai - during the match. Participants enjoyed the first ever sports event organized in the school, while chanting in support of their teams. At the end, the Bhittai team won with 92 runs in 12 overs. Mr. Ghulam Abbas Mangi, the principal of GHSS thanked CMP for assisting with this event and providing the trophies and medals. “Such healthy activities make the school a lively institution and help curtail drop outs,” he said. The team captains were awarded trophies and medals, amid clapping and chants.
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Culture Day: The CMP community mobilization teams assisted in organizing four culture day events in three Khairpur District schools and in one Qambar-Shahdadkot District school. The teams worked with the SMCs of the Setharja Government Girls’ High School, Kot Lalu Khairpur Government Boys Elementary School (GBES), and Drib Mehar Shah Government Boys High School (GBHS) in the Khairpur District, and Wasu Kalhoro GBHS in the Qambar-Shahdadkot District to organize and celebrate their first Sindhi Culture Days. The Culture Day events created awareness among students, teachers, parents, and community members on culture, harmony, and peace. Students participated in delivering speeches on the importance and role of culture and heritage, displaying tableaus and traditional items, performing dances of folk/cultural songs and role plays, and competing in quiz contests. The schools welcomed 1,599 participants, including parents (321), district and local community officials, children (1,278), and spectators to the events. The CMP community mobilization teams also used these events to seek broader community involvement in and support for CMP activities. During these events, the CMP teams, head teachers, as well as ELD and district government officials introduced CMP, provided an overview of its activities for promoting education, and stressed the need of promoting and integrating culture into education. They also emphasized the need for promoting cultural values around peace and harmony at all levels. Most of the children wore traditional Sindhi ‘ajrak’ (shawl) and caps, making the events colorful and lively. The participating students received trophies amid applauses from the audience. Although this type of event was the first of its kind at the four schools, it received accolades from the enthusiastic and encouraging audience of proud parents and well-wishers. Given the turnout and the successful outreach and buy-in received, the CMP team will continue providing support for the execution of these Culture Day events.
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Universal Children’s Day: During the first quarter of CMP’s PY2, the communities kicked off Universal Children’s Day celebrations to emphasize the importance of ensuring that children are able to survive and thrive through education and empowerment. Eleven schools in the targeted districts and Karachi welcomed 4,325 participants including students (3,411), teachers, SMC members, parents, community members, and education officials to these celebrations. CMP facilitated these events with SMCs to improve the schools’ learning environment, inform children on their right to education, and motivate communities to enroll their children, especially girls in school – all to help unleash the children’s potential.
The celebrations’ activities included a general knowledge quiz, debating competition, art competition, and role plays on various topics related to education, like the importance of girls to enroll in school. Children also enjoyed physical activities like balloon blowing. The events’ highlight was a talent competition where children had the opportunity to showcase their singing and dancing skills with Sindhi cultural songs being aired in background to the enthusiastic and encouraging audience of proud parents and well-wishers. Select students were also recognized with a trophy for having the highest marks and highest attendance records in their schools. Children were also recognized for their participation in the activities.
Like Culture Days, Universal Children’s Days was the first event of its kind at these 11 schools and it received accolades from the participants. Given the turnout and the successful outreach and buy-in received, the CMP team will continue providing support for the execution of these Universal Children’s Day celebrations.
Winter Camps: The CMP community mobilization teams took advantage of the winter vacation to help the SMCs organize winter camps in three CMP-targeted schools: Haryah GBES, Mithal Jogi GBPS, and Hajna Shah GBPS in the Khairpur District. Together, the SMCs and CMP team coordinated with the District ELD to ensure their involvement and support in the winter camps. The communities in Khairpur District kicked off the winter camps with celebrations that consisted of multiple days of performances and games in each school, one of which was sponsored by CMP. The schools welcomed parents, district government and ELD officials, local community members, children, and spectators to the event. The events also included a general knowledge quiz, debating competition, art competition, and role plays on various topics related to education. They also had the chance to enjoy physical activities like balloon blowing and tug-of- war. The winners of these
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activities were awarded prizes. Active participation of the District ELD officials in the winter camps significantly contributed to the successful coordination between the communities and the ELD officials for education of their children. The district officials also used the winter camps as an opportunity to share news regarding the SBEP activities. In particular, the Khairpur Deputy District Education Officer (DEO) (Primary), Mr. Hameedullah Mahar, presented news of the Mithal Jogi GBPS’ upgrade orders from primary to elementary school status to the head teacher as a result of the school’s performance. Two female teachers also joined the Mithal Jogi GBPS during the winter camp for the purpose of teaching the girl students. Participants of the winter camps shared that such activities make the school a positive place for students because they help to unleash creativity, improve the quality of education, improve attendance, and curtail drop- outs. As the other two key events executed during this past quarter, the winter camps were the first of its kind and received accolades from participants. Given the turnout and the successful outreach and buy-in received, the CMP team will continue providing support for the execution of these winter camps. Selection criteria for neighboring schools: All schools included in the long list and presented Package 6 Construction Schools: In to the steering committee, but not approved for October 2014, the PMIU issued a No construction (in those districts where construction Objection Certificate (NOC) for the has yet not started). School should be preferably in the same UC, as the eight Package 6 construction schools. corresponding construction school. If not in the These schools include six in Larkana and same UC, then in close proximity (approximately five kilometer radius) of the new construction two in Sukkur. PMIU also finalized the school. procurement process and issued work Priority will be given to schools according to the orders for the construction of these following order: o Primary/Middle/Secondary schools. To date, PMIU has provided o Girls/Co-Education/Boys CMP six school packages, totalling 46 School should be in close proximity with new construction school. new school constructions in the Number enrolled students should be more than Karachi, Khairpur, Larkana, and Sukkur 100. Districts. The District ELD notified 16 At least three teachers should be available in the school. neighboring schools as a result of the School should not be assisted by any other NOC (12 in Larkana and four in development organization / donor funded program School should not be included in the list of totally Sukkur). damaged schools by DEO (should not have major As part of the identification process for structural damage). the neighboring schools for the Package 6 construction schools, CMP met with stakeholders from the District level ELD, SMCs, and communities. These meetings provided an opportunity for CMP to establish a working relationship with key stakeholders, introduce CMP’s community mobilization
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team, and kick off its key activities. These meetings were the first of many that followed, and included ongoing discussions regarding identification of the schools to be targeted by the program.
Groundbreaking Ceremony: On October 20, 2014, in coordination with USAID, PMIU, and A&E contractor, Halcrow, CMP organized a groundbreaking ceremony for the construction of a new, environment-friendly school for the GBPS in the Saido Dero Village. The event marked the official kick-off for the SBEP-funded construction of 13 schools in the Larkana District. At the ceremony, U.S. Consul General in Karachi, Mr. Brian Heath said, “Education for boys and girls is the key to success. Education enables Pakistan’s youth to contribute towards building a prosperous anddemocratic Pakistan. That is why USAID and the Sindh Government are partnering together, and making an investment of US$155 million to the Sindh Basic Education Program. We want to ensure that children throughout Sindh get the education they need to fulfill their potential to become successful, capable citizens.”
Mr. Brian Heath; USAID/Pakistan Regional Director, Mr. Leon S. Waskin; Member of the National Assembly (MNA), Ms. Faryal Talpur; and, USAID/Pakistan Deputy Mission Director Ms. Cathy Moore, planted a tree on the school grounds as a symbol of hope, representing the growth of education in the Province and of future generations of educated learners. USAID Deputy Mission Director, Ms. Cathy Moore; Sindh Secretary Education, Dr. Fazlullah Pechuho; Program Director SBEP-PMIU, Mr. Tameezuddin Khero; and, MNA, Mr. Ayaz Soomro, also attended the ceremony, along with many other senior GOS and USAID officials. The speakers, including the school’s head teacher, expressed their commitment to the SBEP educational reforms. They reassured support and cooperation from the ELD and school management and community, during the construction process.
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The VIPs and officials celebrated with 271 participants, including SBEP component representatives, students, their parents, teaching staff, and local community members, and government officials. The groundbreaking ceremony participants were treated to an enthusiastic series of skits performed by the children, which underlined the importance of education, especially for girls. The highlight of the event was a traditional dance performance of a Sindhi cultural song, in which some of the VIPs danced onstage with the children. The event received wide national and local TV and print media coverage.
Joint Coordination Meetings: After the groundbreaking ceremonies and prior to the start of construction, CMP, PMIU’s senior management team members, USAID, GOS government officials, and representatives from the construction contractor, Halcrow, held joint coordination meetings with the DEOs, ELD District management, and the construction package schools’ principals and teachers linked. During these meetings, CMP briefed the participants on SBEP and its objectives, methodology, activities, and targets. CMP also emphasized the support it can provide by mobilizing SMCs and communities in the schools’ transitioning to temporary locations for the duration of the construction work. Halcrow representatives also shared the construction process and stages. CMP also attended follow-up meetings that addressed issues related to the new school construction for Larkana and Sukkur.
As part of its role, CMP also assisted in resolving land titling disputes by leveraging support for resolution within the communities. For example, by engaging all stakeholders (e.g., community, SMC, district government, ELD, PMIU, Halcrow, and USAID) in a series of meetings, and facilitating the SMC in organizing large community meetings, CMP was able to help resolve a land dispute issue in the Larkana District. Through these regularly coordinated stakeholder meetings, the community decided to request the party disputing the land acquisition for the Pir Jo Goth GBPS, selected for new
11 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
construction, to withdraw from its claim on the land in the broader interest of improving the education of the children in the community. In support of this issue, CMP also met with the Assistant Commissioner for the Rato Dero Taluka, Mr. Qazi Sardar Ahmed, to discuss the plot issue. He agreed to participate in the next large community meeting. A total of 170 community members, including notables, participated in this large community meeting, chaired by the Assistant Commissioner and the in-charge, Taluka Education Officer, Rato Dero, in order to resolve the land dispute. After a long discussion, considering the different options, the district government representative offered to allocate an alternate piece of land to the disputing party. In turn, the community with mutual consent of the disputing party decided to allow for the construction of the school building on the land adjacent to the school, as recommended by the A&E contractor. Through mutual consensus among all stakeholders, the land dispute was resolved.
Kick-off Meetings: CMP also organized kick-off meetings at the start of construction of each new school building. Meeting participants have included USAID officials, GOS district education officials, SMC executive committee and general body members, village elders, concerned parents, and Halcrow. During these kick-off meetings, the communities were formally informed about the construction of the new school. Halcrow also briefed them on the construction stages and process. They were requested to support the team to ensure effective completion of the construction project. The CMP team also shared information on the temporary arrangements that would be made to ensure that the children’s education was not interrupted or adversely affected by the construction. The team also highlighted the importance of the community’s support in these arrangements. All of the villages, ELD officials, and GOS participants thanked USAID for supporting the construction of a new ‘state-of-the-art’ school building for their villages. They also expressed appreciation and commitment to providing all necessary support for the project.
MOU Signing Ceremonies: The CMP team, in coordination with PMIU, also led the coordination and execution of seven MOU signing ceremonies for each of the seven new school constructions for the Larkana District in Package 6. The team worked to mobilize local communities, including SMCs, to ensure their attendance at these MOU signing ceremonies. As a result of CMP’s effort, 1,522 participants, including parents, community members, ELD officials, teachers, students, and district government representatives participated in the MOU ceremonies. During these ceremonies, the communities and A&E contractor, Halcrow, signed MOUs that defined their specific roles and responsibilities before, during, and after the construction of the selected school. The MOUs run for the duration of the work and are witnessed by representatives from PMIU, Halcrow, and CMP. A cumulative of 33 MOUs have been signed thus far for 33 construction schools in the Khairpur, Larkana, and Sukkur Districts.
12 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
DEO Training: CMP also designed the scope of a comprehensive training program for DEOs in consultation with senior ELD officials. Based on the scope, CMP hired a subcontractor, Institute of Business Administration-Sukkur (IBA-Sukkur), to coordinate and execute the training. The training will address the training needs of over 350 District ELD representatives within three discrete district education management tiers and focus on three of CMP’s main objectives: 1) Increasing communities’ support for their local schools and improving their connectivity with their respective district education administrations; 2) Developing and executing strategies and activities for increasing girl's enrollment; and, 3) Working with the EMOs.
CLIN 2: Improve Community and District Government Coordination for Increased Girls’ Enrollment CMP continued implementing the strategy designed for promoting and advancing girls’ enrollment as a cornerstone of its activities. CMP continued creating an effective interface between the community and district government towards integrated efforts for increasing girls’ enrollment. This approach stresses the importance of girls’ enrollment during kick-off meetings of new construction schools and in all major CMP activities, where ELD officials participate and coordinate with communities. It is significant to note the parents’ concerns about their daughters’ education is the focus of many of the discussions and meetings as well as other CMP activities. Many parents voiced their dissatisfaction that there are no female teachers working at the school, and how this situation and the lack of quality facilities and support for girls attending, had seriously undermined the confidence of parents in allowing their daughters to attend school.
Winter Camps: Regular coordination between the ELD officials and communities during project activities and meetings have led to significant participation of higher level district ELD management in the winter camps. At these camps, girls’ enrollment was a focus of the children’s performances and discussions among the participating ELD officials, SMC representatives, and community members. The SMC and community of the Mithal Jogi Government Boys’ Primary School (GBPS) used their winter camp, school visits, and other events as opportunities to further push the need to appoint female teachers in the school to District government officials and District ELD. The CMP team also shared this demand with District ELD officials. As a result of this focused coordination, the District ELD management affirmed to community members and the SMC that the appointment of female teachers to the school for teaching the girl students was a priority. In response to the high demand from the SMC and the community, the officials announced that the school’s would be upgraded from a primary school to an elementary school. They also announced that two female teachers were appointed to the school to teach the girl students.
13 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Enrollment-focused Activities: CMP’s activities have served as a platform for communities, district and higher level ELD officials, senior district government officials (e.g., Deputy Commissioner and Assistant Commissioners responsible for district’s administration at the local level), and DEOs, district heads of ELD, and other stakeholders to discuss the education of the community members’ children. MOU signing ceremonies, community meetings, community recognition days, Culture Day, Universal Children’s Day celebrations, winter camps, school visits, SMC meetings, and SMC subcommittee trainings have been among the many activities where CMP has discussed its objectives, including increasing girls’ enrollment, approach, and timeline during this quarter. These activities have also been opportunities for government officials and other stakeholders to demonstrate their support to the education of the children in the Sindh Province. Many have expressed the need for enrolling children, especially girls. These events have also provided the communities, SMCs, and CMP teams the opportunity to share challenges they are facing in the schools as a result of increased enrollment numbers, like shortage of toilets and rooms. The district government representatives have assured their support to these schools and for overcoming these obstacles (i.e., shortlisting schools for provision of ELD budgetary allocations).
Enrollment campaigns have also been used to successfully increase the number of children (boys and girls) who are registered to attend school. As an incentive, the CMP community mobilization teams have been providing school bags to the newly-enrolled children. These campaigns and the provision of the school bags have been optimal opportunities for the ELD officials and community members, especially parents of the enrolled children, to interact with one another and highlight the importance of girls’ enrollment and education to the newly-enrolled children.
CMP’s DCs have also worked to establish long-lasting relationships with their respective DEOs. During monthly meetings with these DEOs, the DCs provide updates on CMP’s activities with communities to the DEOs and encourage their involvement. This high level of programmatic cooperation with the DEOs has also resulted in the DEOs tasking their lower level and field-based district officers and supervisors to work closely with the CMP field teams. Assistant District Officer Education (ADOE) and Education Supervisors regularly accompany CMP’s DCs, field officers, and community mobilizers on visits to local communities and to attend SMC meetings and program events. This has and will produce much closer involvement between SBEP school communities and district education officials. Additionally, CMP’s comprehensive training program for the district level ELD officials includes developing and executing strategies and activities for increasing girl's enrollment. Throughout all of these outreach and relationship building activities, the objective of increasing girls’ enrollments is being promoted as a central theme within this expanding dialogue. CMP also facilitated a number of joint planning and coordination meetings with communities and ELD officials to promote the CMP’s
14 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
objective of increasing girls’ enrollment in the CMP-focused schools. For example, during the formation of SMC subcommittees, detailed discussions took place between communities and ELD on how to improve the SMCs’ capacities; increase girls’ enrollment in the schools; and, involve the SMCs’ general bodies in the activities focused on improving girls’ enrollment. Discussions also focused on curtailing drop-outs, ensuring regular attendance, and maximizing retention. ELD officials often accompanied the CMP team during their visits to schools to oversee the documentation process for new enrollments. The CMP team also facilitated joint community-ELD meetings and discussions on how to increase girls’ enrollment by improving the teaching-learning conditions and by making schools an interesting and happier place for students.
As a result of these activities, CMP was successful in enrolling a significant number of children (10,900) this quarter, representing 4,261 girls and 6,639 boys, as a result of the enrollment campaigns and other activities. Thus far, CMP has enrolled a total of 15,574 children (6,818 girls and 8,756 boys) as a result of CMP’s activities and programmatic focus on girls’ enrollment. Of this total, 11,172 enrolled children have been verified and recorded in the enrollment cards. CMP is currently completing the verification and recording of the remaining 4,402 enrolled children. While conducting the verification of the 15,574 children, CMP team has continued collecting and recording data of new enrollments in the CMP-targeted schools on the enrollment cards format approved by GOS ELD. CMP’s enrollment data documentation process has helped with monitoring the progress of new enrollments. Through this process, CMP is able to assess the increase in enrollment as a result of the program’s activities by comparing pre-CMP enrollment data/trends with the new enrollment increase.
Small Grants: During this quarter, CMP drafted the Small Grants Strategy and the Grants Manual. Once finalized, the strategy and the manual will guide the disbursement of small grants to the 280 identified as neighboring schools. CMP’s allocation of small grants aims to support the SMCs’ efforts to address their SMPs and SIPs, which were developed under the guidance of CMP’s community mobilization teams. While addressing the basic needs of the neighboring school, the CMP also hopes to use these small grants as a way to further engage and maintain the interest of the SMCs, schools, and communities for the duration of the program. This is even more important since these schools were not been selected as a new construction school.
The proposed CMP Grants Manual is divided into three section/stages:
Stage I: Program Activity Cycle
Stage II: Pre-Award Grants Cycle
Stage III: Post-Award Process
15 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Figure 1 below provides you an overview of the grants process based on these three stages.
The manual also includes standard exclusions for the small grants awards, as noted in Table 1. Any activity included in the table below will not be entertained for funding.
Table 1. Small Grants Exclusions Exclusion Rationale New or additional Due to the small value of the grants, the funds cannot be used for new or additional construction construction. Minor repairs or rehabilitation work may be allowed. Salaries or compensation cannot be provided to any school staff, SMC members, or Salary/Compensation anyone else. Labor charges are excluded. Co-funding of an For any activity or intervention, funds from CMP’s small grants shall not be mixed activity/intervention with: that is already 1. SMC grant/funds attained from the government or any other funder/donor; supported through and, other funding. 2. School’s annual development budget. Office maintenance and CMP’s small grants cannot be used to pay utilities’ bills, building rents, or any other overhead expenses overdue payments, petty cash, other general running costs of a school, or refreshments for SMCs meetings or trainings. Study tours, field trips, retreats, etc., or any part of such activities such as meal Field trips/tours payments, fuel charges, etc. cannot be funded through CMP’s small grants. Purchase or rent of CMP’s small grants may not support the purchase or rent of any vehicle. Similarly, vehicles or any other transportations costs of teachers and staff, students, or SMC members cannot be transportation cost supported. Religious/social or Any activity which may be presented or considered religious and/or political in political activities nature cannot be supported through CMP’s small grants. All costs should be presented in the proposals in detail. Any unspecified cost or Contingency cost contingency expenses may not be supported by a CMP’s small grant. Purchasing of medicines CMP’s small grants may not be used to purchase medicines, supplementation, or on a regular basis other medical supplies for school/staff/students/SMC members on a regular basis.
Per the draft Grants Manual, CMP plans to use a standard grants mechanism for the small grants awards. Additionally, the grants process will be noncompetitive.3 Currently, CMP’s approved
3 Allowed under ADS 303.3.6.5 - Exception to the competition.
16 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
program budget allows for the team to award small grants of up to U.S. $1,500 to each of the 280 neighboring schools. Given the small scale of the grants amount, funds will be given in two tranches, each 50% of the total amount (U.S. $1,500). Considering that there is no competition among the SMCs to receive the small grants, and the small value of each grant, CMP will also be seeking to directly transfer the two tranches into the SMCs’ existing bank accounts. CMP has requested guidance from the ELD Chief Program Officer to ensure that this approach is in line with the GOS. If in line, CMP will also seek guidance on the procedures for making the transfer possible. CMP’s Small Grants Manual is currently being finalized, and will be submitted to USAID for approval in next quarter.
Additionally, as a result of the development of the Grants Manual, the CMP team determined that it would beneficial to the neighboring schools and the program if the number of small grants provided were increased. As such, CMP is planning to propose to increase the number of grants provided to the SMCs from the currently approved/budgeted amount (one per neighboring school at a maximum of U.S. $1,500) to two small grants per neighboring school, each at U.S. $1,500. The increase in the number of grants provided to each school will further enhance and maintain community engagement, level of interest, and maximum cooperation from the SMCs. This proposed change will be reflected in the realigned budget that will be submitted to USAID for review and approval during the next quarter.
CLIN 3: Improve Child Nutrition in Selected Communities and Government Schools through Research that Informs Innovation and Good Practice Health and Nutrition Practices Plan: The CMP team continued to finalize the Health and Nutrition Plan during this quarter. Once finalized, this plan will guide the activities related to this CLIN. The component will be implemented in full swing once USAID has approved the Health and Nutrition Practices Plan. As part of finalizing the plan, the CMP team continued mapping out the health facilities located near and in the SBEP targeted school communities. This quarter, an additional nine health facilities were identified to be linked to eight of the targeted schools. Thus far, 139 health facilities have been mapped out and determined to be linked to 368 target schools. CMP will use the data to develop its health facilities referrals system as part of the plan.
Formation of SHNCs: In preparation for the rollout of the Health and Nutrition Practices Plan, CMP worked with the SMCs’ executive committees and general bodies to convene meetings to discuss the formation of the five-member SHNCs for each SMC. In addition to the SMCs’ executive committees and general bodies, different stakeholders in the villages and schools also participated in the meetings. In these meetings, CMP, alongside the SMC members discussed the objective of Health and Nutrition Practices Plan as well as the SHNCs’ scope, role, and responsibilities with the participants, including other SMC members, prayer leaders, communities, Lady Health Workers/Lady Health Visitors (LHVs/LHWs), and other stakeholders. This quarter, CMP formed 65 SHNCs in the Sukkur and Khairpur Districts. Thus far, a total of 108 SHNCs have been formed.
17 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Global Hand-Washing Day (GHWD): GHWD was celebrated on October 15, 2014. Understanding the nexus between hand washing and the health and nutritional status of children, CMP decided to take advantage of this day. As part of CMP activities for improving health and hygiene practices in schools, the team organized 16 Hand-Washing Day events in October in 16 schools in Karachi and the Khairpur, Qambar- Shahdadkot, and Sukkur Districts. A total of 2,221 people participated in the events, including 1,967 students and 254 parents, teachers, SMC and community members, LHVs/LHWs, doctors, and ELD district officials. A series of activities, including an art competition, were carried out to raise awareness of the proper hand-washing techniques. During the “Choose Hand Washing, Choose Health” art competition, children were encouraged to creatively show the importance of hand washing to one’s health. The winners of the competition received gift bags.
District government officials were also involved in the coordination and execution of these activities. For example, the Qambar-Shahdadkot District Social Welfare Department contributed soaps to the events in the District and distributed soaps to the SMCs at the Umaid Ali Junejo GBHS. As part of the events, health education officers, CMP team, and teachers also delivered learning sessions on proper hand-washing techniques in schools. The team also distributed educational materials, including pictorial canvas posters, with key information about hand-washing to the schools for display. Additionally, the CMP NAs and guest health professionals demonstrated how to properly wash hands to students and teachers. In turn, students replicated the demonstration to ensure that they understood the correct techniques.
Students termed the events as informative, healthy, and interesting activity. They committed to washing their hands with soap according to the techniques shared with them throughout the events. They also expressed delivering the learned techniques to their families and communities so that everyone can prevent illnesses from spreading. These events demonstrated CMP’s ability to integrate health and hygiene into the program’s community mobilization approach. CMP will continue to leverage its community mobilization approach to execute its health, hygiene, and nutrition activities.
18 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
CLIN 4: Pilot Component: Launch Of EMO System 2010 Sindh PPP Act Amendment: The GOS’ amendment of the 2010 Sindh PPP Act on December 4, 2014 through a gazette notification is a significant achievement for CMP this quarter. This major PPP-related policy development was achieved as a result of CMP’s regular coordination with diverse stakeholders and its TA to the ELD.
As part of a government-created group alongside government officials, development partners, and civil society members, CMP helped to review the 2010 PPP Act and propose any necessary amendments. As a result of the review, the group proposed an amendment that supplements ELD’s efforts towards developing a more comprehensive PPP Act that addresses the needs of PPP stakeholders. The amended 2010 Sindh PPP Act will greatly help CMP and the GOS’ ELD in launching the EMO pilot in the 120 ‘state-of-the-art’ model schools to be constructed under SBEP.
Legal TA: CMP started providing legal TA to the GOS in order to fast-track the development of the EMO System so that the outsourcing of the schools’ management to EMOs could be possible. CMP has contracted HaiderMotaBNR, a prominent legal firm with expertise in PPPs, to provide the legal TA to the GOS’ ELD. As part of the TA, the law firm will be addressing the question of law regarding service contracts for EMOs, determination of the more effective EMO framework for the school management (e.g., EOI, RFP, Concession Agreement), and provision of related documentation. To honor this special point in the GOS’ history, CMP organized a contract signing ceremony in the Office of Secretary Education, GOS ELD, on November 20, 2014. Representatives from PMIU, USAID, CMP, and GOS ELD participated in the ceremony. Subsequently, CMP held a kick-off meeting with HaiderMotaBNR on November 28, 2014, in the presence of USAID Deputy Director for Sindh and Balochistan, Mr. Randy Hatfield, and Secretary of Education, Mr. Fazlullah Pechuho, PMIU Director, Mr. Tameezuddin Khero, and representatives of the PPP Unit of the GOS Finance Department and the PPP Node of the GOS ELD. Communication protocols were shared and timelines of deliverables were reaffirmed during the meeting.
At the end of the quarter, the legal firm submitted a draft legal opinion on whether management outsourcing of public sector schools is possible under the 2010 PPP Act. The draft legal opinion will be presented to the Project Advisory Group (PAG) for input and comments at their next meeting during the next quarter. The contracted legal firm will also provide legal TA to the GOS for outsourcing the management of the first package of SBEP schools to capable private sector organizations. The legal firm will develop an overall framework for EMOs, in consultation with CMP and the GOS. The framework is expected to include the scope, performance-based disbursement indicators, monitoring and evaluation, in consultation with the ELD, PAG, and other stakeholders.
19 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Program Officer – Legal: CMP received USAID approval to recruit and hire a Program Officer – Legal (Legal Expert). The Program Officer – Legal will assist CMP and GOS with the EMO process, including oversee the work of the contracted legal firm. CMP has developed the job description for this position, and the hiring process is expected to be completed early next quarter.
ELD Trainings: As mentioned above in the CLIN 1 updates, this past quarter, CMP contracted IBA-Sukkur to conduct a series of trainings to ELD officials in transparent, accountable, and GOS procedures for outsourcing the management of public schools to EMOs. During the reporting period, CMP held a round of meetings with IBA-Sukkur and the GOS ELD to discuss the scope of trainings, nomination of participants, training needs assessment, and other relevant issues. The trainings are expected to start early next quarter.
Expert Group Session on Key Performance Indicators (KPIs) for EMOs: CMP, in coordination with PMIU and USAID, held a successful Expert Group Session on KPIs for EMOs, on December 10, 2014, in Karachi. This session brought together key education stakeholders and experts who worked together to provide KPI recommendations for the potential contract to be used between the GOS ELD and the EMOs. Participants included senior GOS representatives from the ELD, PPP Unit-Finance Department, ELD’s PPP Node, representatives from USAID, civil society organizations, and other education experts.
The session participants were divided into three groups of six to seven members based on three major categories (governance, access, and quality). After thorough deliberation, each working group presented key recommendations of KPIs to be used. CMP will be presenting these recommendations to the GOS for the financial modelling of the EMO system. These will also inform the design of the EMO contract with realistic, effective, and easy-to-measure KPIs on the performance of an EMO.
Additional Support to the ELD: As part of its commitment to and engagement with the ELD, CMP provided other support to the ELD, including:
CMP shared KPI recommendations received from the Dadu District level ELD officials, as a result of a meeting for developing the KPIs for EMOs. These recommendations from the district education management team helped CMP understand and consider the perspective and needs of key stakeholders and implementers on-
20 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
the-ground. It also provided CMP and the ELD an opportunity to engageg district level ELD officials from the onset of this effort, as the ELD GOS works to develop the pilot EMO System.
The Program Steering Committee directed PMIU and CMP to suggest necessary amendments to the School Consolidation Policy as way to address the issue of the defunct buildings of the schools consolidated under the current School Consolidation Policy. PMIU and CMP drafted an amendment and shared it with the Reform Support Unit (RSU) for review and notification.
CMP participated in USAID’s SBEP Dissemination Conference held in Islamabad on December 3, 2014. Development partners, PMIU, and civil society organizations participated in the event. CMP presented its progress in the conference.
CMP held a meeting with RSU’s Chief Program Manager to share the forthcoming intervention of providing small grants to neighboring schools. CMP also discussed the possibility of using the SMCs’ existing bank accounts to transfer its small grants. As a follow up, CMP has issued a letter to the Chief Program Manager for official correspondence in this regard.
PPP Strategy and Implementation: During this reporting period, CMP drafted a PPP strategy. CMP’s PPP strategy focusses on how CMP will work on establishing linkages and developing partnerships with local resources, stakeholders, civil society , and private sector. As part of this strategy, CMP has been working to establish contacts, as well as inform and engage potential private sector partners in the pilot of the EMO System.
CMP also made progress in garnering in-kind support from the private sector for SBEP targeted schools. CMP has held meetings and sessions with the corporate sector donors, civil society organizations, and foundations to explore partnership prospects for in-kind support to school. In total, CMP contacted 19 private sector entities during the reporting period. The entities appreciated SBEP’s efforts to modernize education in the Sindh Province and expressed their willingness to identify and collaborate in possible areas of cooperation.
Consultative Meetings with Private Sector: CMP has held several consultative meetings (including second and third rounds of meetings) with a focused approach to engage leading private sector entities, like TAF, I Am The Change (IATC) – Engro Corporation, Lucky Cement, DuPont Pakistan, Arif Habib Corp, Warid Telecom, REON Energy, Federation of Pakistan Chambers of Commerce and Industries, Beaconhouse School System, Bay View High School, Froebel’s School System, Engro Coal and Gas, American Business Council, Sharmeen Foundation, Right to Play, Children Health and Education Foundation, Fauji Fertilizers Bin-Qasim Limited, Sun-Power, SunEdison, and OMV (Pakistan) Exploration, to partner in providing support to SBEP schools.
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An example of the outcome of CMP’s ongoing outreach work is TAF’s donation of 2,177 supplementary books and learning materials through its Books-for-Asia Program to the targeted schools’ libraries. These books equate to more than U.S. $1,100. The children’s books cater to a diverse set of learning skills, including painting, arithmetic, language, general knowledge, and nature. Most of these schools will receive their first library books as a result of this donation. Additionally, the Engro Foundation through its IATC partnership proposal to SBEP, it waived its annual corporate partnership fee of U.S. $6,000 in order for CMP to promote SBEP-targeted schools and their needs on its online crowd funding platform.
CMP continued focusing on forming synergies and exploring opportunities for unilateral, bilateral and multilateral partnerships for education support to accomplish the program’s objectives. For example, two community members donated five fans and U.S. $5,000 during the Winter Camp at the Mithal Jogi GBPS in the Khairpur District. During the next quarter, CMP will continue with its subsequent engagement with already contacted and new potential private sector partners through consultative meetings and sharing of interactive drafts/proposals with the goal of establishing new partnerships with concrete aims and donations.
PAG: CMP, in coordination with the GOS ELD, PMIU, and USAID, will hold the second PAG meeting in January 2015. As previously mentioned, the legal firm will present the expert legal opinion of the 2010 Sindh PPP Act during this meeting. Discussions on the way forward will be the primary agenda of PAG meeting.
D. STATUS OF ACTIVITIES BY CCT CCT 1. Gender: Mainstreaming of Program Activities CMP continues to work toward mainstreaming gender throughout all of its activities, including ensuring the integration of gender in the overall planning and programming, as well as in CLIN- specific strategies.
Desk Review: To integrate the gender perspective in CMP, the Gender Advisor reviewed all CMP- related documents, including the Gender Analysis report, CMP baseline report, M&E data collection tools, and the gender policy and human resources (HR) manual for IRD, IRC, and HANDS.4,5 The Advisor also reviewed the gender-related policies and field guidelines of the local subcontractors, IRC and HANDS. The three community mobilization manuals (Improve Girls’ Enrollment, How to Develop and Implement SMPs and SIPs, and Gender, DRR and WATSAN) were also reviewed. As a result of the review, it was determined that the local subcontractors IRC and HANDS have gender policy but a proper mechanism is needed for the implementation of these policies at the community level.
4 CMP. 2014 Gender Analysis Report. 5 CMP. 2014 Community Mobilization Baseline Report.
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Status of Gender Integration in CMP: The Gender Advisor also conducted meetings with the CMP staff to assess the gender integration status in the program activities by CLIN, including with local subcontractors IRC and HANDS. The status of field activities and implementation strategies was also assessed. Based on the review, it was determined that the CMP staff would benefit from additional gender training in order to enhance the gender mainstreaming in the program, as most of the staff members had not received training on gender. Additionally, further discussions are need to address the implementation challenges faced by CMP regarding girls’ enrollment.
Assessment of Gender Competence of CMP Field Staff: The Gender Advisor developed a checklist to help assess the gender competence of field staff as trainers and implementers. The Gender Advisor conducted three meetings with the DCs and the local subcontractors’ field staff in the Khairpur, Jacobabad, and Qambar-Shahdadkot Districts as part of this process. Sixty-two field staff, including field supervisors, field officers, NAs, and DCs from the Jacobabad, Khairpur, Qambar- Shahdadkot, and Sukkur Districts participated in the meetings. The assessment findings show that 80% (49.6) of the participants had not attended any training or orientation on gender. Findings also show that the participants were not aware of the basic concepts of gender.
Additionally, participants shared the various challenges that adversely affect girls’ enrollment, and therefore affects their work:
Lack of girls’ schools and female teaching Puberty staff Poor infrastructure/no wash facilities Cultural practice/tribal traditions of not Poverty and lack of knowledge of free educating girls education Lack of jobs for women Lack of female participation in SMCs or Domestic work other committees
Early marriages
As a result of the gender mainstreaming workshops, the CMP team in the Khairpur District began looking at issues from a gender perspective. SMC members, parents, and teachers discussed that the problem of shortage of female teachers in Mixed schools was hampering girls’ education, especially after the increase enrollment of girls and boys. CMP facilitated SMCs in sharing this problem in a series of meetings with senior ELD district management, including district education officer. During these meetings, the SMC members requested that ELD management appoint additional teachers in CMP schools to address to the increasing enrollment numbers, including and especially female teachers in Mixed schools. As a result of these types of meetings, the
23 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Khairpur District Education Department issued the posting order of 44 female teachers. Thirty- three of these female teachers have joined CMP-target schools that are designated as boys’ schools but are really mixed. Thirty-six male teachers were also appointed to CMP target schools.
Recommendations for Increasing Girls’ Enrollment: As a result of the onoing meetings and workshops led by the Gender Advisor with other CMP team members, CMP has identified the following measures to overcome the critical barriers to increasing girls’ enrollment.
Conduct separate trainings for female members;
Ensure female participation in SMCs, SMC subcommittees, and other decision-making fora at school level;
Provide more incentives to female teaching staff. Special gender-specific considerations, like separate latrines/washrooms for females, transportation, separate staff room for female teachers, will help to encourage gender appropriate behaviors;
Ensure equal participation/ratio of males and females in SMCs, selection of schools, education department officers, and community meetings;
Conduct awareness raising sessions on gender with females and males;
Arrange special days that focus on gender;
Conduct gender-focused workshops and seminars at local level;
Encourage women leadership positions at the community level; and,
Create and distribute pictorial messages for low-level readers that encourage gender mainstreaming.
Recommendation for Gender Mainstreaming in CMP: Based on the desk review and assessment, a draft recommendation document for mainstreaming gender in CMP was developed and shared with CMP staff, including local subcontractors, and PMIU for feedback. The draft of recommendations document was revised based on the feedback. Some recommendations, like trainings, require a reallocation of resources which are to be addressed in the budget realignment currently taking place. Other recommendations, like the formation of the Gender Committee, are in process.
Development of Materials for Gender Training with SMCs: The Gender Advisor developed handouts and training materials in support of the gender training sessions with the SMCs and CMP field staff. The Gender Advisor is currently developing a gender mainstreaming manual that will be used to build the capacity of staff and SMCs on gender issues.
24 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Orientation Session of Local Subcontractors on Gender in Karachi: The Gender Advisor held an orientation on gender with IRC and HANDS in Karachi. The session aimed at building the capacity of IRD’s local subcontractors on gender so that they could further conduct gender- sensitive trainings to the SMCs and the communities.
SMC Trainings on Gender: Before replicating the gender sessions as Master Trainers, the CMP community mobilization teams requested that the Gender Advisor conduct two gender training sessions with SMCs. This way, the field teams could observe the methodology used and the responses provided on gender-related queries from the participants. As a result, the Gender Advisor conducted training session with the SMCs in the Dumba Village in the Gadap Town in Karach. A total of four SMC subcommittees on Gender, DRR and WATSAN (20 members) participated in the session. A second training session was conducted in the Cattle Colony in Karachi, where three SMC subcommittees on Gender, DRR and WATSAN (15 members) participated. The sessions enabled the CMP field teams to observe and replicate the gender training at future SMC subcommittee trainings. The field teams are also now able to integrate a gender perspective in education and within the role and responsibilities of SMCs and SMC subcommittees. CMP also conducted four basic trainings to 70 SMC subcommittee members from Karachi.
Review of CMP-Relevant Documents: The Gender Advisor provided input for the integration of gender in the EMO contract during the KPI session held during this reporting period. The Advisor also provided input on the integration of gender into the small grants manual.
Working with PMIU: The Gender Advisor also conducted an orientation session on the 2010 Sexual Harassment at Workplace Act with PMIU staff on December 22, 2014 based on their request. A total of 13 PMIU staff members participated in the session. As result of the orientation session, PMIU’s HR Manager initiated the process for integrating the Act into PMIU’s HR manual. Further, PMIU decided to share the integration with CMP’s Gender Advisor for review and feedback.
Formation of the Gender Committee: The Gender Advisor, in collaboration with the CMP Director of Finance and Administration and HR Officer, began working on establishing a Gender Committee for the Sexual Harassment at the Workplace Act. In order to complete this process and
25 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
fully formalize the Gender Committee, the group will need to: 1) Integrate the law into the HR Manual; 2) Orient the staff on the Sexual Harassment at the Workplace Act, and 3) Form the Gender Committee. The next step is for the HR Officer to review and revise the HR manual, which will be shared for review.
CCT 2. WATSAN During this quarter, the CMP team conducted four basic trainings for 70 SMC subcommittee members from Karachi. As a result of the training, participants are now able to define and identify WATSAN-related issues. They were also trained on how to plan improvements to WATSAN facilities within their respective school and village environments using SMPs and SIPs.
CCT 3. DRR: Improved Awareness, Knowledge, Preparation, and Practice The CMP also conducted basic training to these same SMC subcommittee members on DRR. Participants are now able to define types of disasters and identify the variety of hazards, risks, and community vulnerabilities associated with them. Participants also received basic emergency first aid training.
E. SUCCESSES THIS PERIOD During the first quarter of PY2, CMP achieved several key milestones in its four CLINs as well as its three CCTs, as noted below:
The large number of the new enrollments in the schools in all of CMP’s targeted districts is reflective of the success of CMP’s community mobilization model and enrollment strategy.
CMP finalized and executed the contract with legal firm HaiderMotaBNR to provide services to ELD. As a result, SBEP will be positioned to assist the ELD in establishing a framework for procuring and later managing EMOs.
CMP finalized and executed the contract with IBA-Sukkur to provide training to more than 350 ELD officials. As a result of this first round of trainings, ELD officials and other stakeholders will be able to share their perspective on the framework for procuring and managing EMOs.
CMP was successful in assisting with a major policy development in the Sindh Province regarding PPPs. The GOS through a wider gazette notification has amended the 2010 Sindh PPP Act. The amendment was made in pursuance of ELD’s endeavor to make the 2010 PPP Act more helpful for social services sectors.
CMP was also able to establish a partnership with TAF. As a result of this partnership, the TAF donated 2,177 books and supplementary reading materials for CMP targeted schools. The total worth of this gift-in-kind was U.S. $11,000. CMP is currently in discussions with TAF to provide an additional supply of books and supplementary reading materials.
CMP was successful in establishing a partnership with Engro Foundation. Through the Engro Fountion’s IATC partnership proposal to SBEP, it waived its annual corporate partnership fee of
26 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
U.S. $6,000 in order for CMP to promote SBEP-targeted schools and their needs on its online crowd funding platform.
F. OVERCOMING OBSTACLES BY CLIN CLIN 1: Increase Communities’ Involvement in the GOS Reform of Merging, Consolidating, and Upgrading Schools Communities’ Priorities to Earn/Work: During this reporting period, the CMP community mobilization teams faced challenges in scheduling meetings with the communities engaged in farming on land or other work. Oftentimes, the teams were offered evening times to meet, which could not be considered given the security concerns in the evening, especially in Northern Sindh. CMP overcame this challenge by regularly coordinating with the communities and scheduling early morning visits. As a result of the continuous communication and the CMP team’s flexibility, the community members were more motivated during the meetings and to work collectively with CMP and the SMCs to promote and enhance their children’s education. Through these meetings, they learned about the importance of education and its link to development and prosperity for their children. Eventually, the community members began allocating time to CMP activities, despite other preoccupations, such strikes and adverse security conditions, especially in some program target areas that affected program implementation and activities.
Representation Amid Tribal Conflicts: CMP also faced challenges in the field because of tribal conflicts among different communities. Tribal representation at the same SMC general body meetings was difficult. As such, the CMP team began holding separate meetings with each set of tribe representatives. These separate meetings were successful because it provided the representatives the ability to focus on the matter at hand rather than focus on the tribal conflicts. CMP regularly liaised with the tribal communities, which eventually led to the community members’ placing their own importance in their children’s education and becoming members of the SMC subcommittees. The conflicts also made it challenge for the district level ELD officials to participate in the program’s activities and meetings. Intensive coordination, cordial relationships, and their belief in the effectiveness of the program motivated them to allocate ample time for program support.
Issue of New Construction School: In some schools, the Adopt-a-School Program has been a challenge for SBEP. In many cases, the school adopter is not welcoming of the Program. For example, the School Adopter for the Shireen Jinnah Colony GGPS in the Kemari Town in Karachi has communicated that the school is complete and does not need SBEP support. The School Adopter has gone as far as to refuse to hand over the school building for new construction. In response, CMP has taken the leaded in coordinating and participating in a series of meetings with the School Adopter, PMIU, and USAID with the aim of resolving differences and having the school handed over for construction.
Land Issue: The CMP team has experienced a few challenges in community members readily donating their land for the new construction schools. CMP has overcome many of these challenges by engaging the community members, SMCs, district government, ELD, PMIU, Halcrow, and USAID
27 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
in a series of regularly scheduled meetings to resolve the land disputes. The Pir Jo Goth GBPS in the Larkana District is a good example of the land disputes and the techniques used by CMP to resolve the challenge. (Please see CLIN 1.)
CLIN 2 - Improve Community and District Government Coordination for Increased Girls’ Enrollment Engaging ELD Officials: Due to the ELD officials’ schedules, it has been challenging to fully engage them in key CMP activities, such as the enrollment campaigns. CMP is working to overcome this challenge by regularly coordinating with the officials and maintaining a cordial rapport. In most cases, this has helped to ensure the officials’ participation and support.
CLIN 3: Improve Child Nutrition in Selected Communities and Government Schools Through Research That Informs Innovation and Good Practice Health and Nutrition Practices Plan: With the turnover in the Nutrition Manager position, the development of the Health and Nutrition Practices Plan has been slow. As a result, implementation of this CLIN has been slow. CMP has begun to overcome this challenge by integrating its community mobilization approach into the health and nutrition activities. Once finalized, the Plan will inform the CLIN-specific activities and enable effective implementation of this CLIN.
CLIN 4: Pilot Component: Launch Of EMO System EMOs’ Procurement Process: The ELD intends to process and complete the EMO procurement in the next half of the GOS fiscal year. This will be the first instance where a social services department will outsource the management of a public facility under the 2010 PPP Act. Though the ELD’s PPP Node and the Finance Department’s PPP Unit have enhanced their capacity, it will still be a daunting task for both the departments to complete within the intended timeframe. CMP will continue to support the GOS in designing and implementing required legal, procedural, and financial mechanism to implement EMOs.
Utilization of EMOs Budget: The GOS has budgeted PKR 200 million in FY 2014/15 for the pilot launch of the EMOs. It will not be possible to utilize this budget as the school construction is still ongoing and will not be completed until the middle of 2015 at the earliest. ELD is required to notify the Finance Department (per GOS rules) in the coming months about the utilization prospects of this budget. CMP will support the ELD and the Finance Department in organizing a brainstorming session to explore possibilities for how to address this issue.
Operations High employee turnover has remained a challenge for CMP. The CMP team has been focusing on quickly hiring qualified candidates to fill the vacant positions in order to ensure no disruptions in program implementation.
28 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
G. OPERATIONS Staff: During this quarter, CMP experienced several staffing changes. IRD finalized hiring process of key staff members during this quarter, including the COP, DCOP, Gender Advisor, Community Mobilization Advisor-Karachi, and Procurement Specialist-Karachi. The Nutrition Manager and Procurement Specialist also separated from the program. The new COP joined the program in beginning of the quarter. The Gender Advisor also joined the program and began activities for mainstreaming gender. In addition, CMP hired a Grants Officer and started drafting the small grants manual for neighboring schools. The new DCOP, Community Mobilization Advisor-Karachi, and Procurement Specialist-Karachi will begin in their roles early next quarter. IRD is currently recruiting for the Community Mobilization Manager, Grants Manger, M&E Manager, and Nutrition Manager positions. IRD also trained CMP staff on Professional Code of Conduct and “Sexual Harassment at Workplace.”
Karachi Office Upgrade: During this period, the Karachi office upgrades were completed, which included office partitioning. Wooden cabins were also installed. In addition, the installation of data and voice networking was completed.
Office Equipment: The IT server was procured and installed to support securing of data. A portal is currently being developed to be accessible to staff.
H. PLANS FOR NEXT REPORTING PERIOD CLIN 1: Increase Communities’ Involvement in the GOS Reform Of Merging, Consolidating and Upgrading Schools Continue to facilitate the formation of all five SMC subcommittees. Continue to train SMCs and SMC subcommittees. Conduct orientation sessions for ELD officials at the provincial, district, and school/community levels on GOS policy of consolidating, merging, and upgrading schools. Oversee trainings of ELD district level officials, subcontracted to IBA Sukkur. Develop and implement SMPs and SIPs. Conduct cluster-based SMC exchange visits. Coordinate with the ELD, communities, and stakeholders on program activities.
CLIN 2 - Improve Community and District Government Coordination for Increased Girls’ Enrollment Collect, record, and verify new enrollment data. Train SMC subcommittees on increasing girls’ enrollment.
29 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Facilitate a series of coordination meetings between SMCs and DEOs throughout the quarter for increasing girls’ enrollment.
CLIN 3: Improve Child Nutrition in Selected Communities and Government Schools Through Research That Informs Innovation and Good Practice Finalize the Health and Nutrition Practices Plan and submit for approval to USAID in order to proceed with CLIN-specific activities in order to improve the health and nutrition status of children in the targeted districts and Karachi.
CLIN 4: Pilot Component: Launch of EMO System Convene and organize the second PAG meeting. Hold an expert group session on financial modelling for the EMO system. Continue conducting outreach to generate interest from the private sector in managing SBEP schools under the EMO system. Garner private sector in-kind support and inputs for CMP targeted schools. Hold a round of meetings with key stakeholders in all CMP districts to assure their involvement in the developing EMO Framework. Distribute books and learning materials provided by TAF. Progress on the development of EMO Framework through services of the engaged legal firm.
Operations Complete the realignment of CMP’s budget based on discussions with USAID.
I. Conclusion During this reporting period, CMP effectively mobilized SMCs and communities in organizing program activities, supporting SBEP educational reforms, promoting enrollment, and ensuring maximum retention by making schools a lively and interesting place and building the SMCs’ capacity. CMP continued helping to establish effective coordination between community and district government towards integrated efforts for increasing girls’ enrollment.
The CMP team also continued drafting the Health and Nutrition Practices Plan to guide the activities related to this CLIN. The component will be implemented in full swing in next quarter after the finalization and approval of Health and Nutrition Practices Plan by USAID. It also remained engaged in forming SHNCs.
Moving ahead on PPP, CMP signed a contract with HaidermotaBNR to provide legal and TA to ELD- GOS on PPP Act and for developing procurement package for EMOs. CMP had received draft legal opinion on question of law for EMOs during this quarter. GOS’ amendment of the 2010 Sindh PPP Act on December 4, 2014 through a gazette notification is a significant achievement of this quarter. CMP also developed a Draft PPP strategy. Support from private sector like receiving books is a significant success during this quarter.
30 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Likewise, the CCT of Gender took an impressive start. With more experience in program implementation, and confidence gained through community involvement and support, CMP looks forward implementing its programmatic activities to all targeted schools for supporting SBEP educational reforms.
31 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
ANNEX I. SCHOOLS WITH TRAINED SMC SUBCOMMITTEES
LIST OF SCHOOLS WITH TRAINED SMC SUBCOMMITTEES Social Mobilization Committee; M&E Committee; DRR-WATSAN-Gender; and, School Health and Nutrition Committee Karachi 1 GBES Waryo Gabol 2 GBPS Abdul Raheem 3 GBPS Babul Islam Urdu 4 GBPS Damba Village 1 5 GBPS Haji Shafi M.Goth 6 GBPS Juma Himaiti Goth 7 GBPS M.Hassan Panhwar Goth 8 GBPS Siddique Goth 9 GBPS Sindhi Jamait Co-operative Housing Society 10 GBSS Cattle Colony 11 GBSS Damba Village 12 GBSS Juma Himaiti Goth 13 GBSS Yousif Goth 14 GGPS Damba Village Khairpur 1 GBELS Shah Bhangio 2 GBES Gagri 3 GBES Imam Bux Amur 4 GBES kot Lalu 5 GBES Mevo Khan Mangrio 6 GBES Muhammad Khan Harya 7 GBES Pir Esa 8 GBHS Bozdar wada 9 GBHS Drib Mehar Shah 10 GBHS Kamaldro 11 GBHS Kolab Jial 12 GBHS Layari 13 GBHS Phori Chandio 14 GBHS Sami 15 GBHS Satabo 16 GBHS Tando Mir Ali 17 GBHS Tando Nazar Ali 18 GBHS Wali Dad Lund 19 GBHSS HussainAbad 20 GBPS Sanghro Junejo 21 GBPS Ali Nawaz Chandio
32 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
LIST OF SCHOOLS WITH TRAINED SMC SUBCOMMITTEES Social Mobilization Committee; M&E Committee; DRR-WATSAN-Gender; and, School Health and Nutrition Committee 22 GBPS Ali Nawaz Sahito 23 GBPS Baeed Mullo 24 GBPS Daro Mahesor 25 GBPS Dhukar 26 GBPS Din Muhammad Khokher 27 GBPS Gahi Khan Ansari 28 GBPS Goundariro 29 GBPS Hajna Shah 30 GBPS Jan Muhammad Soomro 31 GBPS Jhaloogi 32 GBPS Kachi Wahan 33 GBPS Khanpur 34 GBPS Kot Pul 35 GBPS M. Saddiq Ujjan 36 GBPS Muhammad Mithal Jogi 37 GBPS O/C Karrondi 38 GBPS Peer Ghulamullah shah 39 GBPS Shah Hussain 40 GBPS warayo Phulpoto 41 GBPS Yar Muhammad Markhand 42 GES Kauro Goth 43 GGES kot lalu 44 GGHS Bozdar wada 45 GGHS HussainAbad 46 GGHS Kolab Jial 47 GGHS Setharja 48 GGMS Drib Mehar Shah 49 GGMS Sami 50 GGPS Belharo 51 GGPS Manzoor Bhatti 52 GGPS Pir Esa 53 GGPS Saidi Lower 54 GHS Fakirabad 55 GHS Jhajh Regulator 56 GHS Karoondi 57 GHSS Setharja 58 GMPS Karoondi Larkana 1 GBES Bachal Mahesar
33 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
LIST OF SCHOOLS WITH TRAINED SMC SUBCOMMITTEES Social Mobilization Committee; M&E Committee; DRR-WATSAN-Gender; and, School Health and Nutrition Committee 2 GBPS Arija Phero 3 GBPS Bhag Ali Gopang 4 GBPS Choharpur 5 GBPS Dhamrah II 6 GBPS Gadani 7 GBPS Gul Chawro 8 GBPS Khuda Bakhsh Phulpoto 9 GBPS Kubro 10 GBPS Nandha Mohil 11 GBPS Nao Goath 12 GBPS Pir Jo Goath 13 GBPS Sabal Junejo 14 GBPS Saido Dero 15 GBPS Suhrab Machhi 16 GBPS Wandh Pandhi 17 GBPS Zakrio Mahesar 18 GGHS Dhamarah 19 GGHS Mahota 20 GGLSS Kehar 21 GGPS Phulpota 1 22 GGPS Shahmir Khan Lashari 23 GGPS Wikiya Sangi 24 GPBS Rato Kot Sukkur 1 G (N) Modern High School Sukkur 2 GBELS Kando Wahan 3 GBELS Noor Shah Bhit 4 GBES Alim Khan Sirohi 5 GBHS Bhellar 6 GBHS Dodanko 7 GBHS Hussain Kalwar 8 GBHS Kamal Khan Indhar 9 GBHS M.K High School Sukkur 10 GBHS Mulla Ali 11 GBHS Rohri 12 GBLSS Muhammad Ibrahim Indhar 13 GBPS Abad Lakha 14 GBPS Adal Kalwar 15 GBPS Arain
34 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
LIST OF SCHOOLS WITH TRAINED SMC SUBCOMMITTEES Social Mobilization Committee; M&E Committee; DRR-WATSAN-Gender; and, School Health and Nutrition Committee 16 GBPS Arzi Bullo 17 GBPS Bakhshan Chakrani 18 GBPS Dadloi 19 GBPS Jaffar Khan Shambani 20 GBPS Lal Jurio 21 GBPS Muhammad Ibrahim Indhar 22 GBPS New Pind 23 GBPS Nusrat Colony No:06 Old Sukkur 24 GBPS Old Shahpur 25 GBPS Qatal Bullo 26 GBPS Radhi 27 GBPS Saleh Indhar 28 GBPS Umar Abad 29 GGELS Bedil Bekas 30 GGHS Dadloi 31 GGHS New Pind 32 GGHS Sukkur 33 GGLSS Bhellar 34 GGPS Community Model School Mulla Ali 35 GGPS Hajjani Bakhtawar Sukkur 36 GGPS New Pind 37 GGPS New Yard
35 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
ANNEX II. SUCCESS STORIES
36 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
37 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
38 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
ANNEX III. INDICATOR BASED SUMMARY REPORT
CMP Reporting Table for the QPR 1 of PY 2 (October to December 2014) Current Cumulative quarter Progress to Number Performance Indicator LOP Target Data till Sep date- Dec Oct 1 – Dec 30 2014 31-2014 31, 2014 Goal: Sustain Community mobilization and school-based management in Sindh Province Component 1: Increase communities' involvement in the GOS reform of merging, consolidating, and upgrading schools Number and proportion of USG supported schools 1.1 120 Schools 0 0 0 meeting criteria for safe schools programs Task 1.1: Conduct stakeholder analysis of target districts Number schools developing and implementing SMPs through community 1.1.1 400 Schools 9 79 88 engagement, including disaster preparedness strategies. Teacher - Pupil ratio, disaggregated by 1.1.2 Ratio 0 0 0 rural/urban, district, school level and school type. Teacher absenteeism rate, disaggregated by 1.1.3 Percentage 0 0 0 rural/urban, district, school level, teacher’s gender Task 1.2: Develop and implement Social Mobilization Work Structure Number of community 1.2.1 members trained on how to 8000 530 69 599 implement SMPs Component 2: Improve community and district government coordination for increased girls' enrollment 30 % of total Average percent SMC 2.1 participation of women in 16% 0 16% members will SMCs be females Task 2.1: Diagnose SMCs to assess functionality and girls' access Percent SMCs diagnosed 2.1.1 with overall "satisfactory" or 70% 20% 0 20% better performance rating Number of community 2.1.2 members trained on how to 8000 530 69 599 implement SIPs Number girls (fresh 2.1.3 enrollment) enrolled in 10000 2557 4261 6818 target schools Task 2.2: Activate/Re-activate SMCs and their activities Percent SMCs, that are 2.2.1 100% 0 0 0 implementing SIPs. Number of SMCs 2.2.2 280 99 0 99 strengthened or activated
39 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Number of community - to 2.2.3 100 0 0 0 - community exchanges Number of SMC/community members trained on 2.2.4 enhanced accountability of 8000 1103 138 1241 school governance and Increasing Girls Enrollment Number of parents 2.2.5 participating in SMCs and/or 1400 3526 4947 8473 other community group Task 2.3: Mobilize active district education governance linked with communities Number SIPs resulting from 2.3.1 joint sessions between 200 0 0 0 DEOs and SMCs Cumulative number of 2.3.2 100 0 0 0 DEOs trained Task 2.4: Small grants to schools not identified for construction Number small grants 2.4.1 provided to target schools 200 0 0 0 via SMC Component 3: Improve child nutrition in selected communities and government schools through research that informs innovation and good practice Number of links created to 3.1 280 3 0 3 local basic health units Percent households in target areas following child 3.2 TBD 0 0 0 health best practices for their children Task 3.2: Provide a range of support activities, including screening Percent target schools implementing a range of 3.2.1 80% 0 0 0 improved best health practices Percent trained community members that demonstrate 3.2.2 TBD 0 0 0 increased knowledge of child health and nutrition Number targeted schools 3.2.3 that receive visits from local 400 11 0 11 basic health units Number of people trained in child health and nutrition 3.2.4 8000 0 0 0 through USAID supported programs Number of children in targeted districts reached by 3.2.5 40000 0 0 0 USAID supported nutrition programs Pilot Component: Launch EMO System Task 4.1: Outsource school management, including community mobilization efforts, to NGOs and private sector partners for success Number of schools getting 4.1.1 support from private sector 190 Schools 0 0 0 partners
40 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Number of legal contracts prepared and shared with the GOS for engaging the private sector to provide education management 4.1.2 10 0 0 0 services to newly constructed SBEP schools under school consolidation and flood affected schools categories. Number of private sector 4.1.3 organizations contracted to 10 0 0 0 support government schools
Task 4.2: Autonomous body development and formation of a PAG
Number of PAG meetings 4.2.1 17 1 0 1 held
41 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
ANNEX IV. MAJOR MEETINGS AND ATTENDANCE LISTS
Date October 13, 2014 To get support from International Non-Governmental Organization Purpose: (lNGO) for GHWD Venue DC, Office Qambar-Shahdadkot List of Participants Name Title/Organization Wakeel Ali Shaikh DC, CMP Imdad Ali Abro Assistant Commissioner, Shahdadkot Aftab Ahmed Memon Program Manager, Doctor World wide
Date October 2, 2014 Purpose: To get support from Social welfare department for GHWD Venue DC, Office Qambar-Shahdadkot List of Participants Name Title/Organization Wakeel Ali Shaikh DC, CMP Imdad Ali Channa District Officer, Social Welfare Department, QSK
Date October 3, 2014 Purpose: To get support from lNGO for GHWD Venue DC, Office Qambar-Shahdadkot District List of Participants Name Title/Organization Wakeel Ali Shaikh DC, CMP Dr. Mohsan Patoojo District Support Manager, PPHI, Qamber-Shahdadkot
Date October 17, 2014 Purpose: To discuss some field base feedback of CMP team Venue DO-Elementary, Office Qambar Shahdadkot District List of Participants Name Title/Organization Wakeel Ali Shaikh DC, CMP Manthar Ali Buriro DEO, Acting
Date October 21, 2014 Purpose: Formation of District Education Group, by RSU-LSU Venue DO-Elementary Office Qambar Shahdadkot District List of Participants Name Title/Organization Mr. Manthar Ahmed Buriro DEO Mr. Gulshan Brohi Deputy DOE Elementary Mr. Abdul Aziz Chandio Head Teacher Mr. Abdul Shakoor Tunio Supervisor Mr. Behram Khan Mr.Nasir Abassi Notable Mr. Gul Hassan Mirjat Retired Principal Mr.Sadar Jamal Dayo ADE Sijawal Mst:Abida Sarki ADOE(F) Mr. Passand Khan Mugheri Retired A.O Mr.Mushtaq Ahmed Mangrio Head Teacher Mr. Basheer Ahmed Lakho Subject Specialist
42 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Mr. Bashir Ahmed Chandio HST Mr. Altaf Suhag Representative of Print media Mr. Mukhtiar Buledi President GSTA Mst:Noshad Sooro Lecturer Mr. Aftab Ahmed Lahsari ADOE M Nasirabd Mr. Abdul Ghafoor Chandio SPE Dr. Mr. Ubedullah Soomro Doctor Ms: Faryal Akhtar Brohi Social Activist, Adovcate,Policy Ms: Robina Chandio Program Coordinator Mr. Haresh Kumar Jeswani Lecturer Mr. Dildar Ahmed Journalist Dr. Lal Muhammad Junejo Medical officer Ms:Noor Ul Ain Khoso Teaching and Learning Coordinator Mr.Bhaoo Dur Muhammad Buriro Chairman, Local trust Mr. Hafiz Zafarudin Qazi District Coordinator, LSU KSK Mr. Muhammad Nawaz Soomro Consultant, Head LSU KSK Imdad Chana District Officer, Social Welfare KSK, Mr. Wakeel Ali District Coordinator, CMP Dr. Mohsan Ali DSM PPHI Mr. Passand Khan Mugheri Retired A.O Mr. Mushtaq Ahmed Mangrio HM
Date October 28, 2014 Purpose: Progress of CMP activities and future plan Venue DEO, Office Qambar Shahdadkot District List of Participants Name Title/Organization Wakeel Ali Shaikh DC, CMP Manthar Ali Buriro Acting DEO
Date November 26, 2014 Purpose: Joint meeting with DC, PMIU, HALCROW Venue DC, Office Qambar-Shahdadkot List of Participants Name Title/Organization Wakeel Ali Shaikh DC, CMP Manthar Ali Buriro DEO, Acting Qambar-Shahdadkot Assadullah Abro Deputy Commissioner Qurutulain Memon Program Manager, PMIU Assadullah Bhatti Assistant Commissioner Mirokhan Imdad Ali Abro Assistant Commissioner Qambar-Shahdadakot Yasir Bhatti ADC-II Sikandar Ali Chandio ADC-I Muhammad Shaban Supervisory Engineer PMIU
Date October 9, 2014 Purpose: Progress sharing and information about Ground breaking ceremony Venue DEO Office List of Participants Name Title/Organization Mr. Anwar Ali Khokhar DEO Mr. Abdul Khaliq Shaikh DO SEMIS
43 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Date October 17, 2014 Purpose: Invitation for Groundbreaking ceremony Venue DEO Office/ADO office List of Participants Name Title/Organization Mr. Abdul Khaliq Shaikh DO SEMIS Mr. Nawab Khokhar DO Mr Akhtar Hussain Korejo ADO Rato Dero
Date October 17and- 21, 2014 Purpose: Invitation and discussion for MoU Ceremonies Venue DEO Office/ADO office List of Participants Name Title/Organization Mr. Anwar Ali Khokhar DEO Mr. Nawab Khokhar DO Mr Akhtar Hussain Korejo ADO Rato Dero Mr Anis Urehman Jalbani DDO Ms Hakeeman Khuro ADO Female Ratodero
Date November 19, 2014 Purpose: Invitation for International Children Day Venue DEO Office/ADO office List of Participants Name Title/Organization Mr. Anwar Ali Khokhar DEO Mr. Nawab Khokhar DO Mr Anis Urehman Jalbani DDO Syed Abid Ali Shah TEO Larkana Ms Bushra Noor TEO Female Larkana
Date November 24, 2014 Purpose: Program Introductory meeting Venue DEO Office/ADO office List of Participants Name Title/Organization Syed Abid Ali Shah TEO Larkana Ms Bushra Noor TEO Female Larkana
Date October 6, 2014 Purpose: Briefing on Health and Nutrition activities of CMP Project Venue DHO Office Dadu List of Participants Name Title/Organization Mr. Peeral Khan Khoso Health Education Officer Dadu
Date November 18, 2014 Purpose: Briefing of CMP Activities Venue DC Secretariat Dadu List of Participants Name Title/Organization
44 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Mr. Nasir Abbas Soomro Deputy Commissioner Dadu Mr. Tariq Anwar Additional Deputy Commissioner Dadu
Date November 19, 2014 Purpose: Briefing of CMP Activities Venue District Education Office Dadu List of Participants Name Title/Organization Mr. Barkat Janwari DEO Education District Dadu Mr. Niaz Abro Focal Person on Development Projects to DEO
Date November 20, 2014 Purpose: Briefing of CMP Activities Venue TEO Office K.N Shah List of Participants Name Title/Organization Ghulam Hussain Panhwar Taluka Education Officer K.N Shah District Dadu
Date November 27, 2014 Purpose: Briefing of CMP Activities Venue Circuit House Dadu List of Participants Name Title/Organization Riaz Hussain Assistant Commissioner Johi
Date December 10, 2014 Purpose: Expert Group Session on KPIs for EMOs Venue Avari Hotel, Karachi List of Participants Name Title/Organization Akram Ali Khowaja Deputy Program Director, PMIU SBEP Qurat-ul ain Memon Program Manager (Learning, Reforms and Community Mobilization), PMIU SBEP Naveed Rajput Director, PPP Unit, Finance Department – GOS Tauseef Lateef Director PPP Node, ELD – GOS Hassan Imam Jafri Manager HR, PMIU SBEP Mishal Jawaid Manager Communications, PMIU SBEP Tariq Masood MandE Officer, PMIU SBEP Hafeez Ullah Manager – CR and CM, PMIU SBEP Sajid Ali Assistant Professor, AKU – IED Lila Ram Project Management Specialist – Education, USAID/Pakistan Asghar Soomro Head of PPP, EFS – DFID Fatima Tufail Asst. Manager Capacity Building, EFS – DFID Hafeez Samo Project Management Specialist – Education, USAID/Pakistan Hadi Khan Deputy Director, SEF Rizwan Manager FT and MandE, PMIU SBEP Sadaruddin Senior Manager MandE, PMIU SBEP Saboor Karamat Director Legal PPP Unit, Finance Department – GOS Khalid Khan Chief of Party, Sindh CMP – IRD Hameeda Kaleem Gender Advisor, Sindh CMP – IRD Muhammad Ali IT Officer, Sindh CMP – IRD
45 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
Naveed Ahmed Shaikh Advisor Education Governance and Management, Sindh CMP – IRD Sajjad Gilani Program Officer – PPP, Sindh CMP – IRD
Date December 16, 2014 Purpose: To Discuss CMP’s Small Grants Program, and Schools’ Consolidation Policy Venue RSU ELD Office List of Participants Name Title/Organization Naveed Ahmed Shaikh Advisor Education Governance and Management, Sindh CMP – IRD Saba Mehmood Chief Program Manager
Date Dec 22, 2014 To discuss progress on Legal Firm’s tasks and seek a date/time to hold Purpose: second PAG meeting. Venue ELD, Sindh Secretariat, Karachi List of Participants Name Title/Organization Naveed Ahmed Shaikh Advisor Education Governance and Management, Sindh CMP – IRD Rehan Baloch Additional Secretary ELD GOS
Date December 23, 2014 Purpose: Training of ELD GOS Officials through IBA Sukkur Venue CMP Office Karachi List of Participants Name Title/Organization Naveed Ahmed Shaikh Advisor Education Governance and Management, Sindh CMP – IRD Shama Parveen Shaikh Manager, Community Mobilization Qurat-ul ain Memon Program Manager (Learning, Reforms and Community Mobilization), PMIU SBEP Fida Hussain Chang Assistant Professor – Education, IBA Sukkur
Date December 22, 2015 Orientation session on “Sexual Harassment Act at Workplace Act 2010” Purpose: with PMIU staff Venue PMIU Office List of Participants Name Title/Organization Mr. Akram Khowaja Deputy Project Director Ms.Qurrat Project Manager Mr. Hassan Manager HR Mr. Col. Tariq Human Resource Assistant Mr. Rizvan Manager IT Mr. Tariq and MandE Officer Mr. Ahmed Finance and Admin Officer Miss. Mishaal Manager Communication Mr. Jatoi MandE Specialist Mr. Hafeez Manager CMP Mr.Gulshan Manager Engineer Mr. Shaban Construction Supervisor Mr. Kumail Engineering Department
46 Sindh Community Mobilization Program (CMP) Year 11 - First Quarterly Report: October 1 – December 31, 2014 Contract Award No: AID-391-C-13-00006
ANNEX V. FINANCIAL REPORT
ACTUAL EXPENDITURE THIS REPORTING PERIOD
PREVIOUS THIS QUARTER CUMULATIVE
2,412,526.38 786,068.70 3,198,595.09
ESTIMATED EXPENDITURE NEXT REPORTING PERIOD*
JANUARY FEBRUARY MARCH TOTAL
222,477.89 394,836.43 347,624.70 964,939
IRD note: This quarterly report covers the period from 1 Octoberl thru 31 December, 2015 and is in line with USAID’s standard fiscal year reporting cycle.
Please note that the accrued costs provided in the Estimated Expenditure Report for the next reporting period are accounting estimates for the three months covered by the report. Actual expenditures for the period that will be recorded in IRD's accounting records and amounts invoiced for this period may vary materially from the amounts contained in this Projected Expenditure Report. While IRD has tried to be as complete as possible when making these estimates, all recipients of this information, including auditors, must understand the risk associated with relying on accounting estimates prepared so far in advance of the books and records for accounting period being closed.
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