Annual Report &

Accounts

for the

Shelswell History

Festival

Registered Charity No 1171846

Year Ending 31 December 2019

Annual Report & Accounts for the Shelswell History Festival

1 Report of the Trustees

a. The Trustees are pleased to present their annual report together with the consolidated financial statements for the third year of the charity, ending 31st December 2019.

b. The report has been produced to be compliant with the Charities SORP (FRSSE).

2 Our Purposes and Activities

a. The following are the purposes of the charity as set out in our Constitution:

i. The advancement of education by providing the opportunity to experience and learn about the history and heritage of the Shelswell area and those events which have affected the area both locally and in the wider world for the benefit of the public of all ages.

ii. Such charitable purposes for the public benefit as are exclusively charitable according to the laws of England and Wales as the trustees may from time to time determine.

b. The main activity of the charity has been the staging of a History Festival on Saturday 13th July 2019.

c. The third year’s activities were undertaken following the Charity Commission’s guidance on public benefit. In particular, the Trustees were conscious of the need to keep the cost of attending fund raising events at a low level to enable a full range of people to attend.

d. One of the Trustees aims in holding festivals is to raise money for the community, but we realised that there was nothing in our constitution which covered the use of any takings, except as stated in Para 2.a above. The Trustees have therefore agreed that:

i. The first £500 of any surplus income from the festivals be retained towards meeting the cost of the next festival.

ii. Any income above this figure may then be divided equally between the next festival and other local and national causes with direct benefit to the local area. The local area is defined by the Shelswell Anglican Benefice which is in north Oxfordshire and includes the villages of Tusmore, Hardwick, Cottisford, Fringford, Bainton, Hethe, Stoke Lyne, Stratton Audley, Godington, Newton Purcell and Newton Morrell, Finmere and Mixbury.

iii. If the charity is discontinued, any income will be gifted to other local and national causes with direct benefit to the local area, as agreed by the Trustees.

Vers 0.2 Page 1 of 5 16 February 2020 Annual Report & Accounts for the Shelswell History Festival

iv. The following allocation of festival income was agreed by the Trustees at their meeting of 3rd June 2019. The first £500 of any surplus income from the 2019 Festival will be retained towards meeting the cost of the next festival in 2021. Any income above this figure will then be divided equally between the next festival in 2021 and the following three charities:

• Shelswell Benefice Churches • Restore – Oxfordshire based mental health charity • Thames Valley Air Ambulance

e. The Charity relies on volunteers who have been responsible for all aspects of the festival organisation, including planning, finances and site set up. We wish to thank everyone who voluntarily gave their service to the history festival and are continuing to raise funds and plan for a future festival.

3 Achievements and Performance.

a. Overall, we can regard the Festival as a success, although we are continuing to learn and this will be reflected in any future Festival.

b. Fund raising prior to the festival raised much needed funds, and with that and generous donations from our patrons and sponsors we had sufficient funds to cover expected costs before the day of the festival. We are grateful to everyone who supported the festival financially.

c. Nine events were held before the day of the festival, one of which was cancelled, some were sold out and others had low attendance, but generally they were considered to have been worthwhile.

4 The future. To be agreed by the Trustees.

5 Financial Review

a. In accordance with Charity Commission guidance on charities with a gross income of up to £25,000 in a financial year, the charities accounts have been produced on a Receipts and Payments basis and no audit or examination has been undertaken. This has been agreed by the Charity Trustees.

b. Annual Summary:

Vers 0.2 Page 2 of 5 16 February 2020 Annual Report & Accounts for the Shelswell History Festival

Receipts & Payments Account for the Financial Year Ended 31-Dec-19

Current Financial Year, Jan'19-Dec'19 Last Year Unrestricted Designated Restricted Total Total Funds Funds Funds RECEIPTS £ £ £ £ £ Voluntary Income 4,388 0 0 4,388 0 Income Generation 476 0 0 476 1,061 Investment Income 0 0 0 0 0 Charitable Income 4,482 0 0 4,482 0 Advance Receipts 0 0 0 0 0 TOTAL RECEIPTS 9,347 0 9,347 1,061

PAYMENTS £ £ £ £ £ Costs of Generating Funds Fundraising 0 0 0 0 298 Charitable Activities Projects Festival 8,746 0 0 8,746 0 Other Activities 0 0 0 Sub-total 8,746 0 0 8,746 0 Support Costs Governance 0 0 0 0 0 Salaries 0 0 0 0 0 Administration 66 0 0 66 0 Sub-total 66 0 0 66 0 Advance Payments 0 0 0 0 0

TOTAL PAYMENTS 8,812 0 0 8,812 298

NET RECEIPTS-PAYMENTS 535 0 0 535 763

Vers 0.2 Page 3 of 5 16 February 2020 Annual Report & Accounts for the Shelswell History Festival

Movements in Funds for the Financial Year Ended 31-Dec-19

Cash Assets Bt'Fwd at 01- Receipts Payments Transfers Cd'Fwd at Jan-19 in Period in Period in Period 31-Dec-19 Cash at Bank & in Hand Petty Cash 0 3,490 -3,490 0 0 Bank, Current Account 1,747 9,028 -8,493 0 2,282 1,747 12,518 -11,983 0 2,282

Investment/Deposit Accounts Bt'Fwd Deposits Withdrawals Net Transfers Cd'Fwd Bank, Deposit Account 0 0 0 0 0 Total Cash Assets 1,747 0 0 0 2,282

Comprising: General (Unrestricted) Fund 0 12,518 -11,983 0 2,282 Designated (Unrestricted) Funds 0 0 0 0 0

Restricted Funds Future Events 0 0 0 0 0 To Be Specified 0 0 0 0 0 As Required 0 0 0 0 0 Total Restricted Funds 0 0 0 0 0 Total Funds 1,747 0 0 0 2,282

Statement of Assets & Liabilities as at 31-Dec-19

Unrestricted Designated Restricted Total at Funds Funds Funds 31-Dec-19

Cash Assets 2,282 - - 2,282

Other Monetary Assets 0 0

Investments Assets None

Assets Retained for Own Use 865 - - 865

Liabilities None

Note: Assets retained for own use are shown at purchase price. Current (residual) value is unknown.

METAL STAKES £340 ARENA ROPE £158 ORANGE BARRIER FENCING MESH, 1m x 50m, £313 BARRIER TAPE, RED/WHITE, 500m x 70mm £16 SIGNS £37 £865

6 Structure, Governance and Management

a. The charity is governed by a Trust Deed as a Charitable Incorporated Organisation and was entered on the Register of Charities on 1st March 2017.

Vers 0.2 Page 4 of 5 16 February 2020 Annual Report & Accounts for the Shelswell History Festival

b. All trustees were elected by the members.

c. Charity Name: Shelswell History Festival.

d. Registered Charity Number: 1171846.

e. Principal Address:

The Rectory Water Stratford Road Finmere Buckingham England MK18 4AT

f. Trustees at 31st December 2019:

Trustee name Office (if any) Dates acted if not for whole year

Revd Alice Goodall Chair Mrs Flora Skinner Mr Michael Green Secretary Mrs Sandra Green Mr David Dunne

g. Mr Michael Green resigned and was re-elected at the Members AGM held on 16th September 2019. Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Position (eg Secretary, Chair, etc)

Date

Vers 0.2 Page 5 of 5 16 February 2020