November 29Th, 2016 3:30 Pm Ophir ES Conference Room Call to Order Pledge of Allegiance Revision(S) to Agenda Public Comment – NonAgenda Items Approval of Minutes
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November 29th, 2016 3:30 pm Ophir ES Conference Room Call to Order Pledge of Allegiance Revision(s) to Agenda Public Comment – NonAgenda Items Approval of Minutes Recognitions and Commendations LPHS volleyball coaches and players Standing Reports · B usiness Manager report ● Financial Reports · S uperintendent’s report ● Enrollment ● Report · P rincipal’s report · A thletic/Student Activities Report · T ech Report Special Reports: Strategic Implementation Committee Report Personnel committee report Curriculum coordinator report Arts Program Update Discussion and Action: ● Vision / Mission adoption ● Appoint District Clerk ● 2nd reading Language Policy ● 1st reading Assessment policy ● Unanticipated Enrollment Increase Resolution ● Authorized Signatures on District Bank Accounts ● FY16 Audit Report ● Disposal of District Property (bus) ● County Transportation Committee AppointeeTerry Wetzel ● Approval of Bus Route Changes ● Negotiated Agreement Amendment ● 2nd reading nonenrolled student participation in activities policy Consent Agenda: ● WMPAC FOBSE Season Facility Use ● Sue BeckerRetirement ● Libby GrabowNew hire Assistant Business Manager/Clerk ● Erin Chambers, Fulltime custodian ● Intramural Basketball Volunteer Coaches Al Malinowski Jeff Malinowski John Hannahs Matt Jennings Jeremy Harder Heather Morris Nubia Allen Connie Lunt Topics for future meetings Adjourn November 29th, 2016 3:30 pm Ophir ES Conference Room Call to Order Pledge of Allegiance Revision(s) to Agenda - adding wellness committee report, had initial meeting Public Comment – Non-Agenda Items Approval of Minutes Recognitions and Commendations - LPHS volleyball coaches and players The volleyball team finished their season and made it to divisionals and placed third there. The furthest and most successful our teams have ever been in tournament play at the end of the year! Coaches Sara and Erika deserve public recognition. Standing Reports · Business Manager report ● Financial Reports - In packet · Superintendent’s report ● Enrollment - k = 19; 1 = 34; 2 = 25; 3 = 27; 4 = 33; 5 = 28; 6 = 27; 7 = 27; 8 = 36; 9 = 23; 10th = 24; 11th = 25; 12 = 18 ● Report - I will report in new business item #1 Vision / Mission · Principal’s report - Delivered at meeting · Athletic/Student Activities Report - in packet · Tech Report - Special Reports: Strategic Implementation Committee Report - Maggie to report here extensively Personnel committee report - No report, December Curriculum coordinator report - Marlo to report Arts Program Update - Tim Sullivan and Megan Buecking to report Discussion and Action: ● Vision / Mission adoption - The committee has finished their work and are ready to make a recommendation to the board. Process, data and results and next steps to be presented here. Whitney and Dustin. ● Appoint District Clerk - Corky needs to be formally appointed and sworn in. ● 2nd reading - Language Policy - 2nd reading, no changes from first reading. ● 1st reading - Assessment policy - IB required policy, we are working through a few things, tabled until December. ● Unanticipated Enrollment Increase Resolution - finalize our request for increased budget authority, in packet. ● Authorized Signatures on District Bank Accounts - need to have authorized signatures for signing on banking stuff with new people in new positions. ● FY16 Audit Report - in packet, Sue and Corky supplement. ● Disposal of District Property (bus) ● County Transportation Committee Appointee-Terry Wetzel ● Approval of Bus Route Changes ● Negotiated Agreement Amendment - this is from the last round of negotiations, we left one area of the contract open, the process of evaluation and observation. We adopted / adapted the Montana comprehensive system for evaluation and observation. Documents to be added to the contract attached. ● 2nd reading - non-enrolled student participation in activities policy - 2nd reading of same policy Consent Agenda: ● WMPAC FOBSE Season Facility Use ● Sue Becker-Retirement ● Libby Grabow-New hire Assistant Business Manager/Clerk ● Erin Chambers, Full-time custodian ● Intramural Basketball Volunteer Coaches Al Malinowski Jeff Malinowski John Hannahs Matt Jennings Jeremy Harder Heather Morris Nubia Allen Connie Lunt Topics for future meetings Adjourn Big Sky School District #72 School Board Meeting October 26, 2016, 3:30 pm Ophir Elementary School Conference Room Minutes In attendance: Loren Bough, Kim Gunderson, Maggie Luchini, Matt Jennings, Dustin Shipman, Brittany Shirley, Andrew Blessing, Corky Miller, Marie Goode, Karen Maybee, John Hannahs, Suzanne Samardich, Erica Frounfelker, Stephen Schramke, Matt Bakken, Julie Grimm, Mary Alice Poulsen, Kristin Brown, James Russell Call to Order: Chair Bough called the meeting to order at 3:33 p.m. Pledge of Allegiance Revision(s) to Agenda - None . Public Comment – Non-Agenda Items - None Approval of Minutes Trustee Jennings made a motion to approve the August 29, 2016 minutes, September 22, 2016 minutes and October 13, 2016 minutes as presented. Trustee Gunderson 2nd – Discussion: Karen Maybee told the board that Big Sky Discovery Academy was not notified that the Board requested something in writing regarding their expectations on non-enrolled student participation. The Board indicated that Stephen Schramke was Big Sky Discovery Academy’s representative at the meeting. Minutes will not be changed but Board noted Karen Maybee’s comment. Motion passed unanimously. Recognitions and Commendations – Superintendent Shipman recognized the Technology Committee: Jeremy Harder, Andrew Blessing, Susannah Robertson, Stacy Fancher, Brittany Shirley and Tony Coppola. Standing Reports · Business Manager Report ● Financial Reports – no additional information to report · Superintendent’s report ● Enrollment - Currently 354 ● Superintendent Report – Superintendent Shipman presented the District Spring 2016 Smarter Balanced Test results in relation to the state results. The test results will be used to plan instruction and curriculum. · Principal’s report Superintendent Shipman discussed ACT results for grade 11. · Athletic/Student Activities Report 1) The Athletic Director discussed the status of the fall sport season. 2) Winter sport season will be starting soon. 3) Intramural basketball has started. Several high school students will be helping with the program. 4) Bleachers were installed in the elementary school gym. 5) Chair Bough asked which direction the Middle School program will go due to large number of kids, for example maybe grades 6-8 instead of 5-8. If a change is going to be made next year, the Athletic Director needs to announce the change in the spring. · Tech Report IT Director Blessing thanked the community, Board and district staff for the support given to the Technology Summit. He gave a presentation discussing digital curriculum and digital curriculum resources currently used in the district and indicated now is the time to start looking at the digital direction the District will be taking. The District needs to make sure the infrastructure is in place before migrating to digital curriculum in order to be able to support the number of devices in use. Special Reports: Strategic Implementation Committee Report – Trustee Luchini said a survey addressing the updated District vision and mission went out to the community. The Committee should have the results ready for the November meeting in addition to the 1st reading of new mission and vision. Personnel Committee Report – Trustee Luchini, Trustee Gunderson and Superintendent Shipman have met to work on the Superintendent evaluation process. A baseline survey has been sent out to staff. Interviews have started for the Assistant Business Manager/Clerk position. Curriculum Coordinator Report – Superintendent Shipman reviewed the Curriculum Coordinator update including 1) Language Policy; 2) Update on DP and PYP Authorization Process; 3) Key upcoming dates and initiatives; and 4) PD update, Student Activities Report - Model United Nations teams coached by Alana Griffiths will travel to Missoula to participate in Model United Nations November 21 and 22. Outsourcing Committee - Trustee Jennings, Superintendent Shipman and Trustee Littman met to start discussing outsourcing options for certain areas such as transportation and cleaning. Chair Bough pointed out that even with outsourcing in these areas, staffing problems may not go away. Discussion and Action: ● 1st reading - Language Policy – Trustee Gunderson made a motion to accept the 1st reading of the Language Policy. Trustee Luchini 2nd. Discussion: This is an IB Requirement. Motion passed unanimously. ● Proclamation -Unanticipated Enrollment Increase – Trustee Luchini made a motion to approve the Budget Amendment Proclamation-Unanticipated Enrollment Increase. Trustee Gunderson 2nd. Discussion: None. Motion passed unanimously. ● Authorized Signatures on District Bank Accounts – tabled. ● Forming of School District Wellness Committee – Trustee Jennings made a motion to establish a School District Wellness Committee. Trustee Luchini 2nd. Discussion: Trustee Jennings will be head of the committee. Motion passed unanimously. ● 1st reading - non-enrolled student participation in activities policy – Trustee Jennings made a motion to approve the 1st reading of the non-enrolled student participation in extra and co-curricular activities policy. Trustee Luchini 2nd. Discussion: Trustee Jennings reported the appointed committee developed this policy. Per the