Minutes of a Meeting of Nelson Town Council held on 10th January 2018
NELSON TOWN COUNCIL
MINUTES OF A MEETING OF NELSON TOWN COUNCIL HELD AT NELSON TOWN HALL ON 10th JANUARY 2018 - 7pm.
PRESENT –
Councillor Zafar Ali (in the Chair)
Councillors: Faraz Ahmad, Sajid Ali, Zeeshan Amjad, Majid Ali Anwar, Mohammad Aslam, Adrian Barrett, Malik Anwaar Hussain, Mashuq Hussain, Mohammed Khalid, Kamran Latif, Hassan Mahmood, John Richardson, Saanval Safir and Sheila Wicks
In attendance: County Councillor Mohammed Iqbal, Borough Councillor Nadeem Ahmed, Simon Bucknell (LCC Highways) Steve Watson (Clerk) and 1 resident.
Councillor Zafar Ali opened the meeting and welcomed everyone.
17/18/129 ONE MINUTE SILENCE
A one-minute silence was observed.
17/18/130 APOLOGIES FOR ABSENCE
Apologies for absence were submitted by Councillor George Adam who was unwell, Councillor Najaf Anwar who was away and Councillors Neil McGowan, Michelle Pearson-Asher and Nigel Pearson-Asher who were working.
RESOLVED: That the above apologies and the reason given are accepted.
17/18/131 DECLARATIONS OF INTEREST
There were no declarations of interest.
17/18/132 FORMALLY ADJOURN FOR PUBLIC PARTICIPATION
RESOLVED: That the meeting is formally adjourned for Public Participation.
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A resident of Kings Causeway requested a bus service as she had become house- bound following an operation and relied on taxis. It was noted that Kings Causeway is actually in Brierfield and historically has not been a bus route. Bus operators will consider new routes if they can be profitable.
Councillors Faraz Ahmad, Majid Ali Anwar and Zeeshan Amjad attended the meeting.
County Councillor Iqbal agreed to write to the County Council requesting the route be considered.
As an Officer from the County Council was in attendance it was agreed to bring forward item 16 of the agenda.
Simon Bucknell from Lancashire County Council explained the priority grit routes and provided maps. It was commented that gritting in Nelson had been inadequate this year. Simon explained that the County had a contract with the Met. Office to provide information on when gritting was needed and that there were 18 gritters in Lancashire. Simon outlined that there has been no change to the levels of gritting in Nelson and the gritters have been out most days, doing a pre-treat and continuous treatments. The secondary routes were actioned on the 11th December.
County Councillor Iqbal has made a formal request to the County for additional resources for gritting and this has been refused. It was noted that there was no criticism of the Officers and lack of resources was with the County Executive. The current policy does not prioritize areas around schools. The Leader of the County Council is to be requested to provide additional resources for gritting around schools. A map of priority footways is to be requested from the Borough Council. The County Mutual Aid Policy means they can supply the Town Council will grit.
Borough Councillor Nadeem Ahmed gave his support towards the approval of the back of Victoria Street, item 18, being resurfaced.
There were no further public questions.
17/18/133 FORMALLY RECONVENE THE MEETING OF THE TOWN COUNCIL
RESOLVED: That the meeting of the Town Council is reconvened.
17/18/134 MINUTES
The Minutes of the Full Council meeting held on 13th December 2017 were circulated. Minute 17/18/116 should have stated Barnoldswick and not Barrowford.
RESOLVED: That, with the above amendment, the minutes of the Full Council meeting held on the 13th December are accepted as a true record.
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17/18/135 COMMITTEE MINUTES
Minutes of the following Committees have been circulated:
Planning Committee, 13th December 2017
RESOLVED: That the minutes of the Planning Committee meeting held on the 13th December are accepted as a true record.
Unity Wellbeing Management Committee 20th December 2017.
RESOLVED: That the minutes of the Unity Wellbeing Management Committee meeting held on the 20th December are accepted as a true record.
17/18/136 REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES
Updates from representatives on the following outside bodies were received:
a) Nelson Committee, Pendle Borough Council – Councillor Nazeem Hayat and Councillor Zeeshan Amjad.
There was a meeting that was over quickly as it was a short agenda and there were no real issues.
b) Pendle Branch, Lancashire Association of Local Councils – Councillors George Adam and Nazeem Hayat.
A meeting is due and will be reported back to the next Full Council.
c) Pendle Fair Trade Group – Councillor Sheila Wicks.
There is a joint meeting with the Barnoldswick group on the 22nd January at St Joseph’s Church to discuss an event.
d) Town Centre Partnership/Town Team – Councillors Sajid Ali, Eileen Ansar and the Town Clerk.
There has not been a meeting.
e) Nelson Youth Forum – Councillors Nazeem Hayat and Saanval Safir.
The Councillor in attendance had not been notified of any meetings.
f) Whitefield Community Forum – Councillors Majid Anwar and Najaf Anwar.
Gritting around schools is an issue as there has been an injury and schools have
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been closed.
g) Bradley Big Local Committee – Councillors John Richardson and Nazeem Hayat.
Progress is being made on the housing and land trust and a meeting is due on the 11th January.
17/18/137 FINANCIAL TRANSACTIONS
The financial transactions for the month of December 2017 were circulated at the meeting (See Appendix A).
RESOLVED: That the Financial transactions for December are approved.
17/18/138 TRANSFERRED SERVICES
MUGA signage is to be chased.
Reports are to be requested again.
The 2018 Parks Maintenance costs are £4,000 greater than expected. The Borough Council are working towards a 100% contribution and will consider the transfer of parks, though this will result in additional costs.
17/18/139 CLERK’S REPORT INCLUDING CORRESPONDENCE
The Clerk’s report was noted. The Clerk has completed 5 out of the 6 Certificate in Local Council administration units. 4 have been assessed and passed. The last unit will be completed before the end of the month. In order to gain Quality Council Status there are a number of Policies and Procedures that need to be approved and the Clerk is working on these.
RESOLVED: That the Clerk’s report is noted.
17/18/140 2018-2019 BUDGET
The Finances and General Purposes Committee held on the 9th January recommended a proposed budget. Appendix B.
RESOLVED: That the Proposed Budget is approved.
17/18/141 2018-2019 Precept
The Finances and General Purposes Committee held on the 9th January recommended a proposed precept of £452,421.00.
RESOLVED: That the Proposed precept of £452.421.00 is approved.
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17/18/142 INTERNAL AUDIT INTERIM REPORT
The 6-month Internal Audit Interim report was circulated. No issues were identified, and it was recommended that the Clerk’s hours and workload are monitored to ensure that the high standards currently achieved are maintained. The Clerk was thanked for the work.
RESOLVED: That the Interim Audit Report is approved.
17/18/143 10 YEAR ANNIVERSARY
Councillors were asked to consider a Working Group for the 10-year anniversary. It was proposed that this work is delegated to the Events Committee.
RESOLVED: That the Events Committee take on the responsibility for the 10-year anniversary.
17/18/144 GRITTING POLICY
The item was discussed earlier, however clarity was requested on the setting of a Policy and prioritising the areas to be gritted. It was noted that the responsibility to grit is the County Councils and the Town Council does not have the capacity to grit all areas. There was a general concern about gritting around school areas. It was proposed that the Town Council no longer grits.
RESOLVED: That the Town Council will no longer provide a gritting service.
17/18/145 STATUE FOR LEARIE CONSTANTINE
A further request has been received to support a statue for Learie Constantine and Nelson Cricket Club have stated they are in support of the proposal but cannot offer any finances towards it. The Town Council will provide assistance to the Cricket Club if requested.
17/18/146 NELSON AREA COMMITTEE FUNDING REQUEST
Member were asked to consider a funding request for resurfacing works to the back of 26-42 Victoria Road at a cost of £15,256. It was noted that Minute F17/020 of the Finance and General Purposes Committee held on the 26th July and agreed by Full Council on the 9th August stated.
“It was generally agreed to recommend the project goes ahead on condition that Nelson Area Committee is advised that the Town Council would not match any further back- street projects as it is developing its own policy on this matter and clarity is sought on what is being covered.”
It was therefore Proposed that the funding request is put on hold for consideration from the 2017-18 Budget.
A Counter Proposal that the scheme is funded from the 2016-17 Budget was 63
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seconded and lost at vote. The original proposal was amended to include: “Due to the Council’s previous resolution not to support any further back street improvement requests, the Victoria Street request is put on hold for consideration from the 2017-18 Budget.
RESOLVED: That the Victoria Back Street Improvement request is put on hold for consideration from the 2017-18 Budget.
17/18/147 LANCASHIRE PARISH CHAMPION FUND
Members were asked to consider submitting an application to the Lancashire Parish Champion Fund for: a. A defibrillator at Unity Wellbeing Centre b. The You Are Being Watched Campaign.
RESOLVED: That an Application is to be made to the Lancashire Parish Champion Fund.
17/18/148 LANCASHIRE COUNTY BUDGET CONSULTATION
The County is looking for a further £400Million worth of cuts and Members are asked to respond to the consultation when published.
17/18/149 CHARITY SPONSORSHIP
Members were asked to agree to adopting the Progressive Supranuclear Palsy Association as the chosen charity for 2018-2019 and have collections at the Council’s events. The charity will be rotated every 12 months.
RESOLVED: That the Progressive Supranuclear Palsy Association is the Council’s chosen charity for 2018-2019.
17/18/150 DATE OF THE NEXT MEETING
The next meeting of Nelson Town Council will be held at 7.00 p.m. on Wednesday 14th February 2018 at the Town Hall, Market Street.
Everyone was thanked for attending.
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7 December 2017 (2017-2018) Nelson Town Council PAYMENTS LIST
Voucher Code Date Bank Cheque No Description Supplier VAT Type Net VAT Total
245 Events General 14/11/2017 Current 001263 PA System Anthony Collins Z 150.00 0.00 150.00
246 Renovation 14/11/2017 Current 001264 Chairs Bevlan Office Interior S 1,972.50 394.50 2,367.00
247 Telephone & Mobile 14/11/2017 Current DD Mobile Broadband Borough Of Pendle S 10.00 2.00 12.00 Broadband 248 Election 14/11/2017 Current 001265 Elections Borough Of Pendle Z 7,242.07 0.00 7,242.07
249 Christmas Lights 14/11/2017 Current 001266 Christmas Lights LITE S 17,026.95 3,405.39 20,432.34
250 Caretaking 14/11/2017 Current DD Trade Waste Borough Of Pendle Z 89.62 0.00 89.62
251 CCTV 14/11/2017 Current 001267 CCTV Borough Of Pendle S 4,780.44 924.35 5,704.79
252 Utilities 14/11/2017 Current 001268 Trade Waste Borough Of Pendle Z 40.56 0.00 40.56
253 General Grants 14/11/2017 Current 001269 Grant Pendlevale College Z 500.00 0.00 500.00
254 Handyman Labour 14/11/2017 Current 001270 Handyman Salary G Pegg Z 209.00 0.00 209.00
255 Handyman Labour 14/11/2017 Current 001270 Handyman Salary G Pegg Z 90.25 0.00 90.25
256 Handyman Labour 14/11/2017 Current 001270 Handyman Salary G Pegg Z 147.25 0.00 147.25
257 Handyman Labour 14/11/2017 Current 001270 Handyman Salary G Pegg Z 137.75 0.00 137.75
260 Caretaking 14/11/2017 Current 001271 Floor Buffer Option Hygiene S 1,755.88 351.18 2,107.06
262 Mugas 13/11/2017 Current DD Electricity E-On L 17.00 0.85 17.85 Lomeshaye Road 264 Mugas 28/11/2017 Current DD Electricity Netherfield E-On S 146.02 29.20 175.22 Rd 266 Mugas 14/11/2017 Current 001272 Inspections Borough Of Pendle S 20,688.00 4,137.60 24,825.60
267 Parks 14/11/2017 Current 001273 Maintenance Borough Of Pendle S 32,663.50 6,532.70 39,196.20
268 Maintenance 14/11/2017 Current 001274 Allotment Erectaline Fencing & S 6,875.00 1,375.00 8,250.00 Maintenance Landscaping Contractors Ltd 269 Clerks Salary 03/11/2017 Current DD Clerk Pension NEST Z 29.14 0.00 29.14
270 Lancashire Day 22/11/2017 Current 001275cancelle Town Crier Vic Watson Z 0.00 0.00 0.00 d 271 Lancashire Day 22/11/2017 Current 001276 Event Act Nelson Brass Band Z 200.00 0.00 200.00
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272 Lancashire Day 22/11/2017 Current 001277cancelle Town Crier Vic Watson Z 0.00 0.00 0.00 d 273 Lancashire Day 22/11/2017 Current 001278 Event Act The Dirty Suns Z 600.00 0.00 600.00
274 Lancashire Day 22/11/2017 Current 001279 Event Act Phil Knight & Friends Z 180.00 0.00 180.00
275 Lancashire Day 22/11/2017 Current 001280 Event Act Cotton Z 750.00 0.00 750.00
276 Lancashire Day 22/11/2017 Current 001281 Henna Shazia Bashir Z 100.00 0.00 100.00
277 Lancashire Day 22/11/2017 Current 001289 Event Act Birds of Prey Z 270.00 0.00 270.00
278 Projects 22/11/2017 Current 001282 Refreshments Lidl S 3.25 0.65 3.90
279 Postage 22/11/2017 Current 001283 Stamps Post Office Z 6.72 0.00 6.72
280 Postage 22/11/2017 Current 001283 Stamps Asda Z 3.90 0.00 3.90
281 Postage 22/11/2017 Current 001283 Stamps Post Office Z 13.44 0.00 13.44
282 Stationery 22/11/2017 Current 001283 Stationery Microtech Stationers Z 5.00 0.00 5.00
283 Supplies 22/11/2017 Current 001283 Supplies Amazon S 66.24 13.25 79.49
284 Supplies 22/11/2017 Current 001283 Supplies Amazon S 66.47 13.29 79.76
285 Supplies 22/11/2017 Current 001283 Supplies Amazon S 16.74 3.35 20.09
286 Supplies 22/11/2017 Current 001283 Supplies Amazon S 3.24 0.65 3.89
287 Supplies 22/11/2017 Current 001283 Supplies Amazon S 20.36 4.07 24.43
288 Supplies 22/11/2017 Current 001283 Supplies Amazon S 8.33 1.66 9.99
289 Supplies 22/11/2017 Current 001283 Supplies Amazon S 6.63 1.32 7.95
290 Renovation 22/11/2017 Current 001284 Whiteboards The Old Bath S 130.00 26.00 156.00 Trading Company Ltd 291 Lancashire Day 22/11/2017 Current 001285 Marquee Nationwide Marquee S 970.00 194.00 1,164.00 Hire 292 Lancashire Day 22/11/2017 Current 001286 Posters Star Print Z 118.00 0.00 118.00
293 Photocopier 22/11/2017 Current 001287 Photocopier CopySmart S 329.91 65.98 395.89 Recharges Recharges 294 Supplies 22/11/2017 Current 001288 Supplies Option Hygiene S 392.33 78.46 470.79
295 Supplies 22/11/2017 Current 001288 Supplies Option Hygiene S 220.50 44.10 264.60
296 Lancashire Day 22/11/2017 Current 001290 Event Act The Dirty Suns Z 100.00 0.00 100.00
Total 99,151.99 17,599.55 116,751.54
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7 December 2017 (2017-2018) Nelson Town Council RECEIPTS LIST
Voucher Code Date Bank Receipt No Description Customer VAT Type Net VAT Total
7 Income 03/11/2017 Current DC Unity Room Hire Lightbeam Academy Z 450.00 0.00 450.00
8 Income 16/11/2017 Cash Unity Room Hire Various Z 2,475.00 0.00 2,475.00
9 Room Deposits 16/11/2017 Cash Unity Room Hire Various Z 150.00 0.00 150.00
Total 3,075.00 0.00 3,075.00
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Appendix B Cost Approved Centre Cost Code Budget 2018-2019
Income Income Expenditure Variance Precept 452421.00 452421.00 Maintenance Grant 0.00 0.00
Total 452421.00 0.00 452421.00
Administration Clerks Salary 25000.00 -25000.00 Clerk NI & Pension 1740.00 -1740.00 Apprentice Salary 6620.00 -6620.00 Utilities 0.00 0.00 Postage 100.00 -100.00 Stationery 600.00 -600.00 Room Hire 100.00 -100.00 Computer Equipment & Software 600.00 -600.00 Telephone & Mobile Broadband 500.00 -500.00 Clerk Expenses 100.00 -100.00 Election Costs 20000.00 -20000.00
Total 0.00 55360.00 -55360.00
Allotments Maintenance 10929.00 10929.00 0.00
Total 10929.00 10929.00 0.00
Small Grants WIF Bradley 1000.00 -1000.00 WIF Clover Hill 1000.00 -1000.00 WIF Marsden 1000.00 -1000.00 WIF Southfield 1000.00 -1000.00 WIF Walverden 1000.00 -1000.00 WIF Whitefield 1000.00 -1000.00 Small Grants 10000.00 -10000.00
Total 0.00 16000.00 -16000.00
Events Town Crier Competition 5000.00 -5000.00 Football Marathon 5000.00 -5000.00 Food Festival 5000.00 -5000.00 Lancashire Day 10000.00 -10000.00 Christmas Markets 0.00 0.00 Christmas Lights 31000.00 -31000.00 Community Cohesion 10000.00 -10000.00 Events General 20000.00 -20000.00 Unity Hall 0.00 Total 0.00 86000.00 -86000.00
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Cost Approved Centre Cost Code Budget 2018-2019 Transferred Services Income Expenditure Variance Mugas 30000.00 -30000.00 CCTV 25000.00 -25000.00 Parks 65327.00 -65327.00
Total 0.00 120327.00 -120327.00
Unity Hall Renovations/Projects and Match Funding 30000.00 -30000.00 Caretaking/Management 7500.00 15000.00 -7500.00 Utilities 10000.00 -10000.00 Catering Income 10000.00 10000.00 Catering Co-ordinator Salary 18304.00 -18304.00 Catering Supplies 8000.00 -8000.00 Catering Equipment 2000.00 -2000.00 Professional Fees 0.00 Total 17500.00 83304.00 -65804.00
Projects Miscellaneous Projects/Other 35000.00 -35000.00 Highways Projects 60000.00 -60000.00 Hanging Baskets 3420.00 -3420.00 Annual Newsletter 2000.00 -2000.00 Publicity & Marketing 15000.00 -15000.00 Summer Leisure Activities 0.00 0.00
Total 0.00 115420.00 -115420.00
Handyman Scheme Handyman Labour 17000.00 -17000.00 Handyman Materials 2000.00 -2000.00 Handyman Equipment 2000.00 -2000.00
Total 0.00 21000.00 -21000.00
Professional Fees Insurance 2400.00 -2400.00 Audits 960.00 -960.00 Legal 1200.00 -1200.00 Liberata HR 3000.00 -3000.00 Subscriptions Total 0.00 7560.00 -7560.00
Town Crier Uniform 2400.00 -2400.00
Total 0.00 2400.00 -2400.00
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Cost Approved Centre Cost Code Budget 2018-2019 Training Councillor Training 75.00 -75.00 Clerk Training 75.00 -75.00
Total 0.00 150.00 -150.00
Environment Committee Projects 2400.00 -2400.00
Total 0.00 2400.00 -2400.00
To/From Reserves Reserves 0.00 0.00
Total 0.00 0.00 0.00
Net Total without using reserves 480850.00 520850.00 Net Total with Reserves 480850.00 520850.00 -40000.00 VAT 40000.00 Grand Total 520850.00 520850.00 0.00
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