Volume 49 | No. 2 SPRING 2020 ISSN 0738-9396 Mid-Atlantic Archivist

Delaware | District of Columbia | Maryland | New Jersey | New York | Pennsylvania | Virginia | West Virginia Inside:

1 From the Chair 2 The Buchanan County Courthouse Flood of 1977 4 African American Artists in the Archives: The Alva Rogers Papers at NYU 6 An Archive is an Archive No Matter How Small: A Deeper Look into the Treasure Trove of Information in the Archives 8 19th Amendment Anniversary 9 Following in Famous Footsteps 10 Caucus News 15 Diversity and Inclusion Session Scholarship Debuts 16 MARAC Spring 2021: Saratoga Springs 17 Volunteer to Serve on a MARAC Committee 18 New Members 19 Treasurer’s Report 20 Image Credits

RACHEL GROVE ROHRBAUGH

MARAC Chair

Colleagues, is just beginning, but I appreciate that both of them volunteered to lead this committee. Thank you also to our This column marks my Historian Lauren Brown for the research he has done on last as MARAC chair. I the history of MARAC’s meeting model and Mary Mannix appreciate the opportunity for the advice she has already provided. I have had to serve in this role and want to thank Thank you to all of our outgoing committee members several people for the and congratulations to everyone recently elected. I want contributions they have made to send a special thank you to Michael Martin, newly to the organization over the past appointed co-chair of the Communications Committee. year. All of you made it a pleasure to Michael recently stepped down as associate editor of the be MARAC chair, and I hope to work with you again in Mid-Atlantic Archivist. Current editor Jodi Boyle noted the future. that Michael had been editor or associate editor of the MAA since the winter 2008 issue. That is a dozen years of First and foremost, I could not have asked for a better service! Thank you again Michael, and we are so glad to chair-elect than Jennie Knies. Jennie was always willing have you continue on the Communications Committee. to jump in and lend her expertise. I am excited to see what Jennie accomplishes as chair with our newly If you yourself feel like answering the call to service, elected Chair-Elect Tara Wink. Jennie and Tara, along please consider volunteering for one of the many with the rest of the executive committee, Mary Mannix, appointed positions with current openings. See Chair- Caitlin Rizzo, and Amanda Koss May, and MARAC Elect Jennie Knies’s article on page 17 for a full list of Administrator Sara Predmore are going to make a opportunities. wonderful team. MARAC is in very capable hands! I will miss seeing all of you in Harrisonburg. It was I would also like to thank several people for their unfortunate that we had to cancel the conference, but it dedicated committee work during my term as chair. Josué was the right thing to do. In the meantime, please take Hurtado and members of the Diversity and Inclusion care and be well. I hope we can all come back together in Committee, thank you for your work on our new Diversity the fall. and Inclusion Session Scholarship, which will first be awarded at our fall 2020 meeting in Long Branch, N.J. I look forward to attending the D&I-themed sessions that result and encourage all MARAC members to check Rachel Grove Rohrbaugh out the new scholarship (more details on page 15) and MARAC Chair consider applying.

Another committee that deserves special attention is the Membership Committee chaired by Sara Borden. Membership along with D&I, Education, and the Meetings Coordinating Committee have been instrumental in making our 2020 Membership Survey a reality. Learning more about our members and what they hope to gain from our organization will be instrumental as we plan for the future.

Speaking of the future, another important new venture is the Meeting Model Task Force headed up by Members- at-Large Elizabeth Scott and Hillary Kativa. Their work

1 | Mid-Atlantic Archivist All photographs for this article depict records salvage operations following flooding in Buchanan County in 1977.Records Salvage Operations Buchanan County Flood (1977) and Green County Fire (1979), Library of Virginia, Richmond, Virginia.

The Buchanan County Courthouse Flood of 1977 By Eddie Woodward

An earlier version of this article appeared in the summer 2019 issue in Grundy, Va., Brown noted in his report that the bulk of the of CCRP News, the Newsletter of Virginia’s Circuit Courts Records court records were lost in an 1885 fire. His survey also indicates Preservation Program at the Library of Virginia. that, in addition to the first floor clerk’s office, a portion of the records were stored in the basement with court exhibits. During he Library of Virginia can trace its preservation efforts his visit, he noted that the courthouse’s masonry construction back to the Civil War, and possibly earlier (depending on appeared to be fireproof. Grundy is located at the confluence of how one defines preservation). One of the most significant the Levisa Fork River and Slate Creek. When heavy rains fell in Tconservation collaborations between the Library of Virginia and a 1977, the town experienced the worst flooding in its history and Virginia clerk’s office occurred in Buchanan County in 1977. the fireproof masonry construction could not stop the rising floodwaters that rushed into the first floor records room and the In 1971, Connis Brown, the archivist who would become the overflow storage area in the basement. first head of the Local Records program, traveled across the state interviewing circuit court clerks and surveying the collections As a result, Buchanan County’s court records were under nearly and the conditions at each courthouse. Brown’s surveys provide three feet of water for two days and subject to dampness for nearly an unrestrained assessment of the courthouse, clerk’s office, a week before State Library staff members were able to make their condition of the records, environmental conditions in the records way into the disaster area. During their time underwater, the rooms and other storage areas, and, sometimes, even the clerks 300 affected volumes worked like sponges, absorbing so much themselves. moisture that they had to be pried from the roller-shelving units. By the time the water receded, the records in the basement were In his 1971 examination of the Buchanan County Courthouse a total loss and those on the first floor were thoroughly saturated.

Mid-Atlantic Archivist | 2 After assessing the situation, State Archivist Louis Manarin determined that freeze-drying was the only acceptable solution. The records were then transported to Richmond, where they were stored at Richmond Cold Storage at below- zero temperature for nearly a month.

In the meantime, Manarin negotiated the use of the space simulation (or decompression) chambers at the General Electric Space Center in Valley Forge, Pa. The books were then transported in a refrigerated truck to Pennsylvania, and, once there, were placed on rolling racks and pushed into the chamber. The pressure in the chamber was then lowered, causing the rapid evaporation of water. The “GE experts also used small auxiliary heaters originally designed to be used on water beds” to speed up the process, according to the report. At the end of the freeze-drying process, approximately one gallon of water was extracted from each of the 300 volumes. After they were removed from the chamber, the books were sterilized and treated to help reduce the growth of mold and mildew. The volumes were then returned to the county courthouse.

Today, a large number of these records are stored at the Library of Virginia, where one can still find remnants of “flood mud” on the volumes. The Buchanan County Courthouse was renovated and expanded in 1982 and the clerk’s office was moved to the second floor of the building (just in case).

3 | Mid-Atlantic Archivist African American Artists in the Archives:

The Alva Rogers Papers at NYU By Nicholas Caldwell

s a dual degree student of New York University and Long Island University’s MA/MLIS program, I am currently working to get both my Master of Arts in English LiteratureA and my Master of Library and Information Science. This is because, along with my love of the archives, I have a passion for African American literature. As an aspiring Black archivist, it is personally and professionally important to me to preserve the history of African American writers, artists, and cultures.

I am currently nearing the end of a year-long fellowship with the American Research Libraries’s (ARL) Mosaic program. As a part of the program, I have been working as an intern in New York University’s (NYU) Archival Collections Management Department (ACM). The ACM team manages the collections of NYU’s Special Collections, which consists of three repositories: Fales Archives, New York University Archives, and the Tamiment Library & Robert F. Wagner Labor Archives. The goal of my internship is to participate in ACM projects around inclusive description and access by arranging and describing collections from underrepresented groups.

My first large collection is the papers of African American artist, playwright, vocalist, actress, and songwriter, Alva Rogers. Rogers is best known for her role as Eula Peazant in the 1991 film Daughters of the Dust, the first feature film directed by an African American woman in the United States. However, Rogers has been involved in numerous creative endeavors throughout her career. As a playwright, Rogers wrote plays such as Nightbathing, The Doll Plays, and Scooping the Darkness Empty, which are inspired by themes of surrealism and magic realism. Rogers was also a vocalist in the New York City alternative rock band Band of Susans. The collection is mostly comprised of various ephemera relating to Rogers’s theatrical performances and art shows as well as scripts and sheet music written by her. The collection documents Rogers’s creative processes with notated manuscripts, research, and source materials. Included in the collection are original, unpublished scripts for her popular Doll Plays, a score for her musical Sunday: a Musical Fable, and a full-length audio recording of a 1995 performance of Nightbathing. Also included are personal materials such as journals, letters, and photo albums, mostly relating to her life in New York City.

When I first began, I felt honored to have the opportunity to process the Rogers Papers, but at the same time was completely overwhelmed. There are so many silences in archives where the

Nicholas Caldwell pictured working on the Alva Rogers Papers in NYU’s Archival Collections Management office.Photograph courtesy of Nicholas Caldwell. history of Black people, of women, of underrepresented voices should be. Knowing this, I made it a goal to diligently arrange and describe the collection to make it discoverable to researchers. However, the act of surveying the material, creating a processing plan, and describing a collection were all very new skills to me. A particular challenge of this collection was the various mediums included in the collection: paper; photographs; born-digital materials; and audiovisual materials including cassettes, VHS tapes, and open-reel audio tapes. Through close attention to detail and in-depth research using online and print sources, the story of each object was slowly Alva Rogers. Copyright Alva Rogers. Courtesy of Fales Library, New York University. revealed to me.

I found a new discovery in every box I surveyed. Going through correspondences and original scripts, seeing Polaroids of gallery exhibitions, and listening to live performances—it was inspiring to me to create a plan to process the collection. I found editorial notes from interlocutors such as Kerry James Marshall, a hand-written note from Gwendolyn Brooks, and a recommendation by Spike Lee. As a scholar of African American literature and culture, the story of this collection and Rogers’s work was amazing to discover. It made me put forth my best efforts to inclusively describe the collection and work to make the finding aid as accessible as possible. I look forward to soon publishing the completed finding aid to exhibit everything that the collection has to offer for researchers of African American art and culture.

My ultimate career goal is to work as an archivist for collections pertaining to underserved and oppressed communities. Specifically, I want to work with cultural special collections to expand access to knowledge that is often obscured and to preserve cultural history for those who need it most. I want to use my skills to increase community engagement with these collections and their materials. I hope that by working with the ACM team to make the Alva Rogers Papers visible to students, faculty, and researchers that I can help to preserve the work of this great artist for the future.

Nicholas Caldwell is a 2019-2020 MARAC Graduate School Archival Education Scholarship recipient.

5 | Mid-Atlantic Archivist An Archive is an Archive No Matter How Small: A Deeper Look into the Treasure Trove of Information in the Archives

By Emily Ahlin

t first glance, the Chatham University Archives & Special to is how this particular collection fits the description “more than Collections is quaint and unassuming. The doorway meets the eye.” leading into the processing/reading room is nestled in Aa corner of the basement of the Jennie King Mellon Library, The student newspapers collection is fascinating. Spanning over where there are no windows and cell phone reception is non- one hundred years, it is certainly a fantastic source of Chatham existent. The collections are small, and all of them describe one history, but I think many would be surprised to know that it’s collective record - the history of Chatham University. The average a great source of general history as well. Chatham students researcher might think that they won’t find anything useful in certainly wrote about more than what was for lunch in the this archive, unless they were researching Chatham University cafeteria in their newspaper; in one of the earlier newspapers, history. But that researcher would be incredibly mistaken. called Sorosis, from the late 1800s, a student wrote an opinion When it comes to the Chatham University Archives & Special piece about why she thought the women’s suffrage movement was Collections, there’s more than meets the eye. bad and why she thought women shouldn’t have the right to vote. More recent editions of student newspapers at Chatham feature I began working at Chatham articles on topics like the recent Bill in August 2019 as part of my Cosby criminal trial and United graduate studies at the University States-Russia relations. of Pittsburgh. I’m working on my Master of Library and Information Also, each newspaper in the Science, seeking to make my career collection features advertisements about increasing access to and for more than just university interest in archival collections. services. One could use these One of the ways that is done in our newspaper advertisements to track increasingly digitized world is by the history of local Pittsburgh digitizing archival collections. This businesses. Some of them are just process involves scanning the object entertaining in and of themselves into a digital image, describing the and could be used in a larger study object by creating what is known as of the history of advertising in metadata, and then finding some America. Before there were cell way to publish the collection (most phones, telephone companies places use a repository like JSTOR rented personal landline phones Forum, as we do at Chatham, but to students for use at school, and there are lots of ways to handle some of their advertisements in the this step!). One of my first projects student newspapers were comical. when I stepped on campus was to One advertisement in particular finish up the digitization process compared renting a live chicken for the student newspapers (which to renting a phone, by, of course, was supported by the Council of emphasizing how comparatively Independent Colleges, Consortium easy it was to rent a phone as for Digital Resources for Teaching opposed to a chicken. and Research, Consortium Development Grant), and now that The kind of archive and collection most of them are available online, I’m describing isn’t unique, I’m one thing I want to draw attention A portion of an opinion article against women’s suffrage from the April 1895 sure. Not all archives are large edition of Sorosis. Chatham University Archives & Special Collections.

Mid-Atlantic Archivist | 6 repositories. We are all different shapes and sizes, and our focus might be narrow or wide. Either way, each of us has something unique to offer researchers, and I would venture to say that we can each offer our holdings to more researchers than we think. It’s amazing how many vastly different research topics can be derived from a single archival collection that seems to fit a narrow research scope.

Whatever institution I end up in after graduation, I hope that continuing to think through how to help more researchers with different topics and increasing access to collections through digitization is how I get to spend my career. As archivists, we hold the keys to accurate histories—all the primary sources. And having an accurate picture of history is one of the most important things we can have as a civilization. To explain using the words of Maya Angelou, “You can’t really know where you are going until you know where you have been.”

Emily Ahlin. Image courtesy of Emily Ahlin. So next time you think to yourself, “Oh, our archive is too specific, it won’t have what they need,” or “Oh, our archive is too small, it won’t have what they need,” think again. There’s so much to learn from even the most unlikely places. I can almost imagine Dr. Seuss writing about archives instead of people in his book, Horton Hears a Who: “An archive is an archive no matter how small.”

Emily Ahlin is a 2019-2020 MARAC Graduate School Archival Education Scholarship recipient.

Mid-Atlantic Archivist | 7 Votes for Women. Edith Tait Deedrick Photograph Collection of the Socialist Party, ca. 1910-1920, AIS.1978.20, Archives & Special Collections, University of Pittsburgh Library System.

alling all MARAC members! As the 100th anniversary of the passage of the 19th amendment is celebrated across the country, the CCommunications Committee welcomes members to share their suffrage-related activities on the MARAC social 19th media platforms. Regardless of whether your suffrage- related activities are grand or small, digital or analog, instruction-related or stand alone, your work may help to inspire and ignite ideas in your colleagues. Spread the word on your displays, lectures, coloring pages, or guides that Amendment integrate archival materials into the study and celebration of the suffrage movement in the MARAC region. Whether it’s an event that might warrant a little extra promotion or just the benefit of sharing suffrage-related collection Anniversary materials, MARAC can be a great resource for shining a light on this important anniversary.

Descriptions, photos, and results from suffrage anniversary programs may be shared via the MARAC Twitter feed (@ MARACtweets), the MARAC Facebook group, or even be expanded for a longer post on the MARAC Blog! If you’re interested in sharing stories about your suffrage-related programs, feel free to tag us in your tweets or reach out to the Communications Committee via email at [email protected]. With more than 600 members in the Facebook group and hundreds more followers on Twitter, this is the perfect opportunity to share your efforts and accomplishments relating to the celebrations surrounding the 19th amendment’s 100th anniversary and its continuing legacy. We look forward to hearing about what’s happening in the region!

Mid-Atlantic8 | Mid-Atlantic Archivist Archivist | 8 Casino Annex, Ocean Park, Long Branch, N.J. 1905. Glass plate negative. Pach Brothers Photographers Glass Plate Negatives. Monmouth County Historical Association.

FOLLOWING IN FAMOUS FOOTSTEPS

hen arriving at MARAC Fall 2020 in historic Long vacation time in Long Branch. President James A. Garfield was Branch, N.J., you will be following in the footsteps shot in Washington, D.C., in July 1881 and while attempting to of the rich and famous, as well as seven presidents of recover from his wounds, asked to be moved to Long Branch Wthe United States. From the 1830s to the 1920s, Long Branch was that September. Railroad track was hastily laid from the Elberon home to the vacation cottages of notables from the business and train depot to Francklyn cottage to help facilitate Garfield’s political worlds while also being an entertainment resort. movement there, where he died on September 19. His funeral service was held at Saint James Chapel, where all seven presidents Around 1830, steamboat service to the New Jersey coast became worshipped. The Chapel is now known as the Church of the a convenient mode of transportation from the financial center Presidents, preserved by the Long Branch Historical Museum of New York City with Long Branch accessible in an hour. By Association. The Garfield Tea House, made from the railroad ties the Civil War era, the Elberon section of Long Branch contained that led to Garfield’s cottage, is also on the museum grounds. many coastal summer cottages inspired by the Villa Norman style popular on the northern coast of France as well as the English Long Branch attracted a who’s who in the financial and Queen Anne style. It was not until the advent of rail service via entertainment worlds during the Gilded Age. Financiers Victor the New York and Long Branch Railroad in 1860 that the resort Newcomb, James Fisk and Diamond Jim Brady as well as the blossomed into prominence. Guggenheim and Bloomingdale families joined poet Oscar Wilde and actresses Lillie Langtry and Lillian Russell as vacationers in Mary Todd Lincoln began the presidential period of Long Branch Long Branch. Winslow Homer produced paintings of Victorian by visiting the resort for 10 days in 1861. In 1869, Ulysses S. women strolling the boardwalk. The resort, with its numerous Grant established a summer White House at 991 Ocean Avenue adult temptations, including gaming casinos, became known as when prominent summer residents Moses Taylor, George W. “America’s Monte Carlo.” However, with the onset of Prohibition Childs, and George W. Pullman purchased the property and in 1920, the city fathers decided to follow the letter of the law gifted it to Grant. Presidents Hayes, Garfield, Arthur, Harrison, McKinley, and Wilson all followed Grant and spent summer Contiuned on page 20 ▶

9 | Mid-Atlantic Archivist Caucus News DELAWARE DISTRICT OF COLUMBIA

SIGNIFICANT JANICE RUTH NAMED MANUSCRIPT DIVISION CHIEF INDUSTRIAL Janice E. Ruth has been appointed chief of the Manuscript Division FILM ARCHIVE at the Library of Congress. Michelle Light, director of special COMES TO collections, announced Ruth’s appointment on December 4. HAGLEY Hagley Museum Ruth has held progressively responsible positions at the Library and Library in over the past 38 years. She began as an archives technician and Wilmington, worked as a library technician, manuscript reference librarian, Del., is pleased writer-editor, specialist in women’s history and Veterans History to announce Project program officer before becoming assistant chief of the the arrival of Manuscript Division in 2009. its largest ever motion picture As assistant chief and later as acting chief, Ruth oversaw security Cinecraft Productions set, 1965. Paul Culley (left), Ray Culley (sitting and facility upgrades, as well as played a pivotal role in important on dolly), and Harry Horrocks (right) with actor Reed Hadley. acquisition— the Cinecraft acquisitions, including the papers of Supreme Court Justices Productions film collection. Founded in 1938, the Cleveland- Sandra Day O’Connor and Ruth Bader Ginsburg, Speaker of the based Cinecraft is the country’s longest-surviving commercial House of Representatives Nancy Pelosi, Rep. Patsy T. Mink and producer of industrial and sponsored motion pictures, a sector journalists Mary McGrory, Nancy Dickerson and Helen Thomas. that included thousands of companies at its high point during the mid-20th century. Among the many prominent Cinecraft Ruth also initiated an arrearage reduction plan in the Manuscript clients were DuPont, Hercules Powder, Standard Oil of Ohio, Division that helped launch a larger Library-wide effort, and she Firestone, Goodyear, Bethlehem Steel, Ohio Bell Telephone, led projects to digitize and provide online access to more than General Electric, American Greetings, Carling Brewing, and 3.4 million images in dozens of collections, including the papers Republic Steel. A number of well-known actors and celebrities of 14 presidents, Benjamin Franklin, Alexander Hamilton, Civil appeared in Cinecraft film projects including Alan Alda, Merv War statesmen and military figures, Walt Whitman, Rosa Parks, Griffin, Tim Conway, Chet Huntley, and Danny Kaye. Richard Sigmund Freud and women’s suffrage leaders and organizations. Nixon appeared in a Republic Steel film produced by Cinecraft She also provided leadership as part of the team that launched in 1966. Starting in the 1940s, Cinecraft developed and employed the Library’s By the People crowdsourcing transcription a 3-camera production technique that would later become initiative. standard for shooting television shows. Earlier in her career, Ruth helped to develop the international The collection of more than 6,000 film cans and accompanying encoding standard for archival finding aids, known as Encoded paper archives is among the most comprehensive collections Archival Description. from an industrial film company in the country. Hagley staff  Caucus Representative spent six days over two weeks on-site at Cinecraft to prepare the Anne McDonough collection for relocation; eventually it filled a 53-foot trailer for (202) 516-1363 x309 shipment to Delaware. Considering its size and complexity, the [email protected] move went perfectly. Digitization has already begun, with films anticipated to begin going into the Hagley Digital Archives by mid-year. The entire effort is expected to last a decade.

 Caucus Representative Diane E. Bockrath (302) 658-2400 ext. 328 [email protected]

Mid-Atlantic Archivist | 10 MARYLAND PENNSYLVANIA

 Caucus Representative BIG MOVE AT Matthew Testa THE AMERICAN (667) 208-6661 PHILOSOPHICAL [email protected] SOCIETY The Library & Museum NEW JERSEY of the American Philosophical Society (APS) has received ESSEX COUNTY PARKS 125TH ANNIVERSARY EVENTS the collections of the During its annual meeting on April 23, the Board of the National David Library of the Association for Olmsted Parks is scheduled to tour the Archives American Revolution of the Essex County Park System. Both the meeting and a public (DLAR). While the symposium on April 24-25 are being hosted by Essex County as part of the celebration of the 125th anniversary of the Essex DLAR’s originals of the County Parks. Olmsted’s involvement in the first county parks Sol Feinstone Collection system began even before it was established in 1895. From 1898 of Revolutionary War- until the 1950s, the Olmsted Brothers firm designed all of the centric manuscripts county’s parks and reservations. A related exhibit, curated by were already at the APS, the archives staff will be on display at Newark Public Library after the two institutions from April through August. Visit essexcountyparks.org for more Microfilm cases in newly freed storage space at agreed to partner in American Philosophical Society. information. 2019 (the David Library becoming the David  Caucus Representative Center for the American Revolution at the APS), moving the Donald Cornelius rest of its collections to Philadelphia was a crucial step and (609) 633-8304 logistical challenge. There was a wealth of material: 7,000 books, [email protected] around 100 late 18th century newspaper issues, and the DLAR institutional records. Perhaps the biggest task was how to move and where to put 9,000 reels of microfilm. NEW YORK The DLAR was founded in 1959 by Bucks County businessperson  Caucus Representative and philanthropist Sol Feinstone. Feinstone established the Katherine Palm institution at the Washington Crossing Historic Park, and later (212) 284-7380 moved it to his farm on River Road in 1974. He named the [email protected] library in honor of his grandson, David Golub.

Over the years, the DLAR collected microfilm so that researchers could access as wide a range of Revolutionary War material in one place as possible. Associate Director of Collections David Gary was named manager of the project, tasked with coordinating with DLAR staff, hiring movers, and overseeing the move. Finding a place to put the 7,000 volumes was a challenge, but what does one do with 9,000 reels of microfilm? Nowhere was there enough wall space for the cases. The environmental conditions in the attic fluctuated too much.

The solution was to consolidate and relocate some paper records and remove shelves from the freed stacks. Measurements of the microfilm cases proved they would fit, through-shelved, in the freed-up space. The accompanying photograph shows the result.

Mid-Atlantic Archivist | 10 11 | Mid-Atlantic Archivist Caucus News As part of the agreement with the DLAR, the microfilm will be and labor, typical and atypical births, and postnatal care. These digitized. volumes are some of the earliest lecture notes in the collection. The Forster family papers (1819-1880) include letters from James GRANT UPDATE FROM THE HISTORICAL MEDICAL H. Stuart to his mother and brother, Benjamin, which concern LIBRARY—COLLEGE OF PHYSICIANS OF PHILADELPHIA his training and experiences as a medical student in Philadelphia The Historical Medical Library is pleased to announce that at the University of Pennsylvania. Check out these and other over 30,000 pages of lecture notes and related material has been items digitized as part of the grant here: http://bit.ly/cpp_fhnn, digitized to date as part of the “For the Health of the New Nation” and be sure to follow the Library on Twitter @CPPHistMedLib grant. “For the Health of the New Nation: Philadelphia as the for future updates! Center of American Medical Education, 1746-1868” is a two-year project funded by CLIR and organized by the Philadelphia Area PENN STATE OUTREACH INITIATIVES Consortium for Special Collections Libraries (PACSCL). The The Pennsylvania State University Special Collections Library initiative will digitize, describe, and provide access to 140,000 is excited to announce a number of new outreach initiatives in pages of lecture tickets, course schedules, theses, dissertations, 2020. student notes, faculty lectures notes, commencement addresses, opening addresses, and matriculation records, sharing not only Recent outreach initiatives include the launch of the Judy the voices of the medical greats, but also the often unheard voices Chicago Research Portal in collaboration with Schlesinger of students. Library for the History of Women in America at Harvard and the National Museum of Women in the Arts. The Judy Some of the highlights included in the first batch of uploads to Chicago Research Portal aggregates the work of feminist artist the Internet Archive include the Samuel Knox notes on lectures Judy Chicago from across all three repositories and provides a from the University of Pennsylvania (1783-1785), a two-volume gateway for researchers interested in her extensive work in the set of notes on topics such as midwifery, symptoms of pregnancy intersection of visual arts, feminism, and arts education.

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Mid-Atlantic Archivist | 12 The Special Collections Library would also like to announce and July 19-25. the re-description and re-publication of a series of finding aids, which aim to help expose the hidden Latinx voices represented Presented by the Archives & Special Collections Department at by various collections in our archive. Among the new resources the University of Pittsburgh Library System and Rivers of Steel which have been made available to researchers are the following: National Heritage Area, the goal of The Homestead Steel Strike Guide to the Dominican Republic political and cultural and the Growth of America as an Industrial Power is to provide publications, Guide to the William T. Sanders papers, Guide to teachers with a full accounting of the circumstances that led to the William T. Sanders collection on Pedro Armillas, and the the Battle of Homestead and what its lasting impact has been in Guide to the Luis Alberto Sánchez papers (available in English the United States. This program will provide a framework for and Spanish). participants to immerse themselves in the battle from both sides by examining primary sources related to Carnegie and Frick’s Finally, the Special Collections Library is happy to welcome all business practices, worker conditions, the direct aftermath of to the upcoming exhibition “Earth Archives: Stories of Human the battle, and what came in later years as U.S. business took Impact” which will open on April 2, 2020 and run through stock of the relationship between management and labor. The December 20, 2020. The exhibition will include many varied availability of pertinent online resources through the University materials: a manuscript diary of detailing glaciers encountered on of Pittsburgh’s Library System will ensure that teachers will be the Harriman Alaska Expedition of 1899; Suminagashi marbling able to bring home to their schools what they have discovered. prints made from polluted waterways by the artist Sto Len; an album of seaweeds collected by women off the English coast in For more information: homesteadstrike.library.pitt.edu. the 19th century as an example of a record of biodiversity; an Earth Day poster from the year of its founding (1970); and the records of Eco Action, a student environmental activist group at Penn State, amongst others.

NATIONAL MUSEUM OF INDUSTRIAL HISTORY The National Museum of Industrial History (NMIH) kicked- Serving Clients off a month-long commemoration of the 100th Anniversary of Nationwide Women’s Suffrage in March with International Women’s Weekend on March 7-8. Women’s Weekend celebrated the voices and stories of women in industry through a full schedule of youth Conservation Treatment educational activities, guided tours and exhibit enhancements, For books, photographs, manuscripts, maps, live historical reenactments, Girl Scout badge programs, film parchment, and works of art on paper screenings, and lectures. Imaging Services Speaker highlights included “Packaging with PEEPS®!,” a Digitization of cultural heritage collections. presentation with Charlotte Edwards, a senior packaging Careful handling of fragile materials engineer at Just Born that detailed how America’s favorite Audio Preservation marshmallow chicks go from the factory to the consumer, as well Digitization of audio media using as “Changing Lives,” a look at women in industry with Lisa Jane traditional and optical-scanning technologies Scheller, the chairman and president of Silberline Manufacturing Co., Inc. Other guests included Dr. Louise Krasniewicz of the Preservation Services University of Pennsylvania’s Department of Anthropology who Assessments, training, consultations, discussed Emma Allison, a 19th century steam engineer who disaster assistance made headlines in 1876, and Constance Thompson, the senior director of Women’s Engagement at the National Manufacturing Institute.

UNIVERSITY OF PITTSBURGH LIBRARY SYSTEM NEWS The University of Pittsburgh’s Library System will present The Homestead Steel Strike and the Growth of America as an 100 Brickstone Square | Andover, MA 01810 | (978) 470-1010 Industrial Power, an NEH Landmarks of American History and Culture workshop that will be hosted in Pittsburgh July 12-18 www.nedcc.org

Mid-Atlantic Archivist | 12 13 | Mid-Atlantic Archivist Caucus News VALERIE METZLER ARCHIVIST/HISTORIAN CELEBRATES 35 WEST VIRGINIA IN BUSINESS Valerie Metzler Archivist/Historian is celebrating 35 years in  Caucus Representative private practice this year. Begun in Evanston, Ill., in 1985, the Jane LaBarbara business moved to rejoin MARAC in 1994 and has been based in (304) 293-0352 Altoona since 1998. [email protected]

 Caucus Representative David Grinnell (412) 648-3243 [email protected]

VIRGINIA

 Caucus Representative Jessica Johnson (804) 628-2548 [email protected]

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Help: Help: Help: Help: Help: Training & Support Migration “ We installed the “ We have legacy “ We don’t have “ We’re up and “ We have a special application, but data in multiple the server running, but not ArchivesSpace Implementation Hosting would like some silos and in capacity to sure we’re using project we don’t help using it.” different run the application, ASpace to its have the time to do.” Data Conversion Custom Consulting formats.” or our IT fullest potential.” department doesn’t want to Atlas Systems is an ArchivesSpace Registered Service Provider. deal with it.”

Mid-Atlantic Archivist | 14 Diversity and Inclusion Session Scholarship Debuts By Josué Hurtado

The Diversity and Inclusion Committee is excited to announce the new Diversity and Inclusion Session Scholarship.

This scholarship was created to promote and support program sessions that center on issues of inclusion, diversity, and social justice. The presenters of the winning session will be eligible for a collective total of up to $1,200, paid up-front for travel expenses, two nights hotel, and complimentary registration. First-time presenters and new and student members are strongly encouraged to apply.

This Session Scholarship will be awarded for one session at each conference. The winning session must be dedicated to addressing issues of inclusion and diversity within the archival profession. Anyone submitting a session proposal will have a chance to indicate on the submission form if they would like their proposal to be considered for this award.

Proposals should draw explicit and well-articulated connections between archival topics and issues of inclusion, diversity, and social justice. The winning session will be chosen by the Diversity and Inclusion Committee from among the proposals submitted and accepted by the conference Program Committee, using criteria set out in an award selection rubric.

Winners will be required to submit their anticipated expenses and signed commitment that they intend to present at the conference so that the MARAC treasurer may disperse the funds before the conference.

The MARAC Steering Committee established the Diversity and Inclusion Committee in 2017. Membership voted to approve the committee by an amendment to the Bylaws in 2018. The committee facilitates, sponsors, and promotes diversity and inclusiveness within the archival profession in general, and the meetings and activities of MARAC particularly.

As chair of the Diversity and Inclusion Committee, I would be glad to answer any questions anyone may have about this session scholarship, the application process, or any other question that may arise. You may email me at [email protected]. Please help spread the word and consider applying.

Mid-Atlantic Archivist | 14 15 | Mid-Atlantic Archivist WE'LL SEE YOU NEXT APRIL IN Saratoga Springs! APRIL 8-10, 2021 MARAC SPRING 2021

WWW.MARAC.INFO/SPRING-2021-CONFERENCE

Congress Park, Saratoga Springs, view toward gate. 1916. Lantern slide. A3045-78_A10065. New York State Archives.

Mid-Atlantic Archivist | 16 VOLUNTEER TO SERVE ON A MARAC COMMITTEE By Jennie Levine Knies, Chair-elect

re you looking for ways to get more involved and make a difference in our organization? If so, please contact me at [email protected] and volunteer to serve on a MARAC Acommittee! Several non-elected committee positions will be open this spring and summer, and I am on the lookout for energetic and talented MARAC members, especially individuals who have never previously served. Fresh perspectives from people like you We Scanned Marilyn. keep our organization vibrant and meaningful to all members. We Converted Nixon. The time commitment required varies quite a bit from one position to another and not all appointments require regular meeting attendance. Just let me know your interests and We Cleaned Up Elvis. availability, and we can likely find a committee that is the right fit for you. We will need people for:

• COMMUNICATIONS • DIVERSITY AND INCLUSION HONEST • MEETINGS COORDINATING • MEMBERSHIP • MENTORING SUBCOMMITTEE • WEB TEAM For more information on the work of these specific committees, IF YOU see www.marac.info/committees and also the MARAC Operations Manual: https://tinyurl.com/w8jqb2c. There are two positions in particular that I should highlight because they CAN SEE IT, require specific skills and a more significant time commitment. Let me know if you think you are the right fit for any of these positions or know someone who is. WE CAN

ADVERTISING EDITOR, MID-ATLANTIC ARCHIVIST The advertising editor serves as a liaison between MARAC SCAN IT. and the advertisers appearing in each quarterly issue of the Mid-Atlantic Archivist. For a full description, please see: https://drive.google.com/drive/folders/1ZZD63HXpJlSL3- WP8dW9WxYjcx1IvGGR The Crowley Company’s award-winning PARLIAMENTARIAN digitization scanners and services MARAC’s parliamentarian interprets Robert’s Rules of Order make image capture and preservation and serves as the chair’s advisor and consultant on procedural historically simple. matters. The parliamentarian attends all regular and special business meetings of MARAC. When requested by the chair, the parliamentarian also attends Steering Committee meetings. For a full description, please see: https://drive.google.com/open?id=1l4 mIGaU0W0iec3j6ZqM8RdlLyuzjtquw DIGITIZATION DIGITIZATION SUPPORT PRODUCTS SERVICES SERVICES If you have any questions about these positions or any general questions about the appointment process, please do not hesitate 240.215.0224 to contact me. I look forward to hearing from capable and enthusiastic volunteers like you! www.thecrowleycompany.com

17 | Mid-Atlantic Archivist Welcome New Members!

DECEMBER 2019 Belinda Harris...... Carilion Clinic Jenifer Monger...... Institute Archives and Special Collections Pamela Smith ...... Penn State Dickinson Law

JANUARY 2020 Alan Arellano...... University of Maryland Bruce Brooks...... Bruce E. Brooks & Associates Monica Hurd...... Library of Congress Taylor Mason ...... Pennsylvania House of Representatives Archives Patrick McCall ...... Seton Hall University Matthew Perelli...... Student Nancy Poehlmann...... University at Albany Cora Teel...... Retired (Marshall University) Robert Vay...... George Mason University Ashley Williams...... Hagley Museum and Library

FEBRUARY 2020 Michelle An...... Library of Congress Juber Ayala ...... New Jersey Hispanic Research & Information Center, The Newark Public Library Flynn Collins...... University of Pittsburgh Lynsey Crantz Allie ...... Allie Archival Consulting Elise DeAndrea...... SUNY Upstate Medical University Allison Fischbach...... Towson University Charles Hosale...... Library of Congress - American Folklife Center Stacey Lavender...... University of Virginia Maria Leighton...... Southern Maryland Studies Center, College of Southern Maryland John Marden...... National Archives and Records Administration Rachel McNellis...... Library of Congress Marvin Muhlhausen ...... Yelland Research Library & Archives, Hanover Area Historical Society Jennifer Piegols...... Salisbury University Max Thorn...... Queens College, City University of New York

Mid-Atlantic Archivist | 18

Treasurer’s Report Fiscal Year 2020, 2nd Quarter

FY(October 2020, 2nd Quarter 1, 2019(October to 1,December 2019 to December 31,31, 2019) 2019)

CATEGORY Budget 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter Total % Budget

INCOME Membership Dues $41,000.00 $23,781.00 $2,930.00 $26,711.00 65% Conference Registration $90,000.00 $24,198.00 $20,380.00 $44,578.00 50% Conference Vendors $15,000.00 $3,700.00 $5,700.00 $9,400.00 63% Conference Sponsorship $7,000.00 $500.00 $0.00 $500.00 7% Publication Advertising $4,000.00 $1,600.00 $1,256.00 $2,856.00 71% Publication Sales $1,150.00 $45.00 $180.00 $225.00 20% Mailing List Sales $100.00 $0.00 $0.00 $0.00 0% Off-Meeting Workshops $5,500.00 $1,710.00 $285.00 $1,995.00 36% Bank Interest $125.00 $35.52 $34.79 $70.31 56% Investment Interest $2,000.00 $751.43 $438.34 $1,189.77 59% Gifts to Operations $500.00 $305.00 $231.00 $536.00 107% Miscellaneous $0.00 $0.00 $200.00 $200.00 0% Total Income $166,375.00 $56,625.95 $31,635.13 $0.00 $0.00 $88,261.08 53%

EXPENSES Administrator $20,000.00 $5,857.98 $3,182.71 $9,040.69 45% Web Services $6,000.00 $5,657.40 $0.00 $5,657.40 94% Archivist $1,000.00 $0.00 $1,000.00 $1,000.00 100% Accountant $1,500.00 $0.00 $0.00 $0.00 0% Advocacy $2,870.00 $1,500.00 $0.00 $1,500.00 52% Insurance Policy $1,100.00 $0.00 $0.00 $0.00 0% Phone $650.00 $166.36 $167.14 $333.50 51% Postage $905.00 $349.48 $289.11 $638.59 71% Office Supplies $150.00 $0.00 $62.64 $62.64 42% Food $2,730.00 $546.79 $151.80 $698.59 26% Travel $2,450.00 $1,171.72 $492.02 $1,663.74 68% Equipment $330.00 $0.00 $0.00 $0.00 0% Printing and Design $6,150.00 $0.00 $2,597.55 $2,597.55 42% Conference $108,000.00 $1,922.81 $74,133.28 $76,056.09 70% Lodging $2,540.00 $417.89 $725.66 $1,143.55 45% Honoraria $2,500.00 $0.00 $1,200.00 $1,200.00 48% Awards and Prizes $1,300.00 $0.00 $575.00 $575.00 44% Scholarships $0.00 $0.00 $1,000.00 $1,000.00 0% Banking Fees $6,000.00 $1,483.98 $2,214.38 $3,698.36 62% Investments $0.00 $0.00 $0.00 $0.00 0% Disaster Assistance $0.00 $0.00 $0.00 $0.00 0% Miscellaneous $200.00 $0.00 $245.00 $245.00 123% Total Expenses $166,375.00 $19,074.41 $88,036.29 $0.00 $0.00 $107,110.70 64%

Net Income or (Loss) $37,551.54 ($56,401.16) $0.00 $0.00 ($18,849.62)

Account Balances Opening Credits Debits Closing PNC Checking $64,923.93 Operating $37,551.54 $31,635.13 ($88,036.29) ($18,849.62) PNC Savings $76,695.06 Restricted $142,805.00 $196.00 ($2,209.64) $140,791.36 Vanguard Bonds $85,527.03 Reserve $58,231.25 $0.00 $0.00 $58,231.25 Total $227,146.02 Surplus $46,724.84 $0.00 $0.00 $46,724.84 Totals $285,312.63 $31,831.13 ($90,245.93) $226,897.83

Summary - Second Quarter FY 2020 Opening Balance $285,312.63 Total Income $31,831.13 Total Expenses ($90,245.93) Closing Balance $226,897.83

Restricted Funds Opening New Gifts Spending Closing PNC Savings $55,264.33 Disaster Assist. $13,393.00 $161.00 $0.00 $13,554.00 Vanguard Bonds $85,527.03 Education $122,561.00 $25.00 ($959.64) $121,626.36 Total $140,791.36 Graduate Schol $1,255.00 $5.00 ($1,000.00) $260.00 Finch Award $5,596.00 $5.00 ($250.00) $5,351.00 Total $142,805.00 $196.00 ($2,209.64) $140,791.36 IMAGE CREDITS “Following in Famous Footsteps” Contiuned from page 9 FRONT COVER IMAGE Johnston, Francis, Benjamin. “Cragston,” John Pierpont Morgan and eliminated vice, causing an exodus of the rich and famous to house, Highland Falls, New York. Spring bulbs. ca. 1913. Glass more permissive resorts. The mansions began to disappear, and lantern slide. Library of Congress Prints and Photographs Long Branch evolved into a vacation destination for the masses. Division Washington, D.C. http://www.loc.gov/. 13 March 2020. The new Garden State Parkway not only spread the tourist crowd further south, it also encouraged commuters to take advantage of FRONT COVER, TOP LEFT the easy accessibility to New York and northern New Jersey and Harris & Ewing. May Day flowers for First Lady. May 1938. Glass make their year-round homes in Long Branch. plate negative. Library of Congress Prints and Photographs Division Washington, D.C. http://www.loc.gov/. 16 March 2020. The northern shore area is notable for its contributions to literature, music and pop culture. Writers and activists Dorothy FRONT COVER, BOTTOM RIGHT Parker and Norman Mailer were born in Long Branch as was Highsmith, Carol M. The Japanese Lantern is a stone statue in rock legend Bruce Springsteen, who wrote all eight songs for the West Potomac Park. Washington, D.C. [between 1980 and 2006]. 1975 album Born to Run while staying at a house on West End Color transparency. Library of Congress Prints and Photographs Court. HBO’s The Sopranos filmed on location twice in Long Division Washington, D.C. http://www.loc.gov/. 13 March 2020. Branch, including once at our host hotel, the Ocean Place Resort.

BACK COVER, LEFT TO RIGHT You are invited to follow these famous footsteps and explore Johnston, Francis, Benjamin. “Lyndhurst,” Finley Johnson Shepard the history of this legendary shore resort while attending house, 635 South Broadway, Tarrytown, New York. Spring bloom. MARAC Fall 2020 on October 22-24. The autumn ambience of ca. 1914. Glass lantern slide. Library of Congress Prints and the northern Jersey shore and the Ocean Place Resort in Long Photographs Division Washington, D.C. http://www.loc.gov/. 16 Branch is sure to please. Visit the conference web page at https:// March 2020. marac2020longbranch.wordpress.com or contact the LAC co-chairs, Tara Maharjan or Melissa Ziobro at tara.maharjan@ Highsmith, Carol M. View of Longwood Gardens in Kennett rutgers.edu or [email protected] for more information. Square, Pennsylvania, one of the premier horticultural display gardens in the United States. 2019. Digital tiff file. Library of Congress Prints and Photographs Division Washington, D.C. http://www.loc.gov/. 16 March 2020.

Harris & Ewing. Washington youngsters surprise Mrs. Coolidge with May Day basket of flowers. April 1927. Glass plate negative. Library of Congress Prints and Photographs Division Washington, D.C. http://www.loc.gov/. 16 March 2020.

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Mid-Atlantic Archivist | 20

TIME VALUE MAIL

Dickinson College P.O. Box 1773 Carlisle, PA 17013

ISSN 0738-9396

The Mid-Atlantic Archivist (MAA) is the quarterly newsletter of the Mid-Atlantic Regional Archives Conference (MARAC). MARAC membership includes interested individuals Editor who live and work in Delaware, the District of Columbia, New Jersey, New York, Maryland, Jodi Boyle Pennsylvania, Virginia, and West Virginia. MARAC seeks to promote the professional welfare of its members; to effect cooperation among individuals concerned with the documentation of the Associate Editor human experience; to enhance the exchange of information among colleagues working in the Melissa Nerino immediate regional area; to improve the professional competence of archivists, curators of textual, audio-visual and related special research collections, and records managers; and to encourage professional involvement of those actively engaged in the acquisition, preservation, bibliographic control and use of all types of historical research materials.

Individual annual membership dues are $45. The dues year runs from July 1 through June 30. Membership is not open to institutions, but institutions may purchase subscriptions to MAA at $45 per year.

Membership applications should be addressed to: MARAC Dickinson College, P.O. Box 1773, Carlisle, PA 17013; Phone: (717) 713-9973; Email: [email protected]. http://www.marac.info/membership

Deadlines are March 1, June 1, September 1, and December 1.

Advertising rates and requirements may be obtained from Melissa Nerino, Associate Archivist, Industrial Archives & Library, 18 West Fourth Street, Bethlehem, PA 18015, 610-868-1115, [email protected].