Public Document Pack
Outer North East Community Committee Alwoodley, Harewood, Wetherby
Meeting to be held in Civic Hall, Leeds, LS1 1UR Monday, 14th December, 2015 at 5.30 pm
Councillors:
N Buckley Alwoodley; D Cohen Alwoodley; P Harrand Alwoodley;
A Castle Harewood; R Procter Harewood; M Robinson Harewood;
A Lamb Wetherby; J Procter Wetherby; G Wilkinson Wetherby; Agenda compiled by: John Grieve 0113 224 3836 Governance Services Unit, Civic Hall, LEEDS LS1 1UR East North East Area Leader: Jane Maxwell Tel: 336 7627
Images on cover from left to right: Alwoodley - MAECare (Moor Allerton Elderly Care); Moor Allerton shopping centre Harewood - rural landscapes; Harewood Arms Wetherby – bridge over the River Wharfe; racehorse sculpture
B A G E N D A
Item Ward/Equal Item Not Page No Opportunities Open No
1 APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS
To consider any appeals in accordance with Procedure Rule 15.2 of the Access to Information Procedure Rules (in the event of an Appeal the press and public will be excluded).
(*In accordance with Procedure Rule 15.2, written notice of an appeal must be received by the Head of Governance Services at least 24 hours before the meeting.)
2 EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC
1 To highlight reports or appendices which officers have identified as containing exempt information, and where officers consider that the public interest in maintaining the exemption outweighs the public interest in disclosing the information, for the reasons outlined in the report.
2 To consider whether or not to accept the officers recommendation in respect of the above information.
3 If so, to formally pass the following resolution:-
RESOLVED – That the press and public be excluded from the meeting during consideration of the following parts of the agenda designated as containing exempt information on the grounds that it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the press and public were present there would be disclosure to them of exempt information, as follows:
No exempt items or information have been identified on the agenda
C Item Ward/Equal Item Not Page No Opportunities Open No
3 LATE ITEMS
To identify items which have been admitted to the agenda by the Chair for consideration.
(The special circumstances shall be specified in the minutes.)
4 APOLOGIES FOR ABSENCE
To receive any apologies for absence.
5 DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS
To disclose or draw attention to any disclosable pecuniary interests for the purposes of Section 31 of the Localism Act 2000 and paragraphs 13 -18 of the Members’ Code of Conduct. Also to declare any other significant interests which the Member wishes to declare in the public interest, in accordance with paragraphs 19-20 of the Members’ Code of Conduct
6 OPEN FORUM
In accordance with Paragraphs 6.24 and 6.25 of the Area Committee Procedure Rules, at the discretion of the Chair a period of up to 10 minutes may be allocated at each ordinary meeting for members of the public to make representations or to ask questions on matters within the terms of reference of the Area Committee. This period of time may be extended at the discretion of the Chair. No member of the public shall speak for more than three minutes in the Open Forum, except by permission of the Chair.
7 MINUTES OF THE PREVIOUS MEETING 1 - 8
To confirm as a correct record the minutes of the meeting held on 7th September2015
(Copy attached)
D Item Ward/Equal Item Not Page No Opportunities Open No
8 MATTERS ARISING FROM THE MINUTES
To consider any matters arising from the minutes (If any)
9 Alwoodley; EAST NORTH EAST EMPLOYMENT AND 9 - 14 Harewood; SKILLS PLAN 2015/16 Wetherby
To consider a report by the Employment and Skills - Head of Communities & Partnerships which provides an update on the progress of the work of the Skills Board in 2014/15 for the East North East area as a whole and, for the three specific Community Committee areas.
(Report attached)
10 Alwoodley; LOCALITY TEAM MID-YEAR UPDATE 15 - Harewood; 16 Wetherby To consider a report by the Chief Officer, Environmental Action which provides a mid-year update on delivering the Service Agreement for Environmental Services across the Outer NE area; together with summary of other work/activities overseen by the Environmental Sub-Group on behalf of the Community Committee.
(Report attached)
11 Alwoodley; COMMUNITY COMMITTEE UPDATE REPORT 17 - Harewood; 34 Wetherby To consider a report by the East North East Area Leader which provides an update on the work programme of Outer North East Community Committee
(Report attached)
E Item Ward/Equal Item Not Page No Opportunities Open No
12 Alwoodley; OUTER NORTH EAST WELLBEING AND 35 - Harewood; YOUTH ACTIVITY BUDGETS 44 Wetherby
To consider a report by the East North East Area Leader which provides an update on the current position of the Outer North East Community Committee’s budgets and sets out details of applications seeking Wellbeing Revenue Funding and Youth Activity Funding.
(Report attached)
13 Alwoodley; OUTER NORTH EAST PARISH AND TOWN 45 - Harewood; COUNCIL FORUM 52 Wetherby
To receive the minutes of the Outer North East Parish and Town Council Forum held on 8th October 2015 The minutes are submitted for information/ discussion.
(Report / Minutes attached)
14 DATE AND TIME OF NEXT MEETING
To note that future meetings will be arranged as follows:
Monday 25th January 2016 at 5.30pm (Civic Hall, Leeds) Monday 7th March 2016 at 5.30pm (Civic Hall, Leeds) May/June 2016 at 6.00pm (Date/ venue to be confirmed)
F Item Ward/Equal Item Not Page No Opportunities Open No
Third Party Recording
Recording of this meeting is allowed to enable those not present to see or hear the proceedings either as they take place (or later) and to enable the reporting of those proceedings. A copy of the recording protocol is available from the contacts named on the front of this agenda.
Use of Recordings by Third Parties– code of practice
a) Any published recording should be accompanied by a statement of when and where the recording was made, the context of the discussion that took place, and a clear identification of the main speakers and their role or title.
b) Those making recordings must not edit the recording in a way that could lead to misinterpretation or misrepresentation of the proceedings or comments made by attendees. In particular there should be no internal editing of published extracts; recordings may start at any point and end at any point but the material between those points must be complete.
G This page is intentionally left blank Agenda Item 7
OUTER NORTH EAST COMMUNITY COMMITTEE
MONDAY, 7TH SEPTEMBER, 2015
PRESENT: Councillor G Wilkinson in the Chair
Councillors N Buckley, A Castle, D Cohen, P Harrand, A Lamb, J Procter
18 APPEALS AGAINST REFUSAL OF INSPECTION OF DOCUMENTS
There were no appeals against the refusal of the inspection of documents.
19 EXEMPT INFORMATION - POSSIBLE EXCLUSION OF THE PRESS AND PUBLIC
There were no items identified where it was considered necessary to exclude the press or public from the meeting due to the confidential nature of the business to be considered.
20 LATE ITEMS
There were no late items of business
21 APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillors R Procter and M Robinson.
22 DECLARATION OF DISCLOSABLE PECUNIARY AND OTHER INTERESTS
Although there were no declarations of any disclosable pecuniary interests. Councillors Wilkinson ,J Procter and Lamb required it to be recorded that they had an interest in Agenda Item No.12 “Outer North East Wellbeing and Youth Activity Budgets” in respect of an application submitted by Wetherby Town Council (Wetherby Christmas Lights) all three Councillors being Members of Wetherby Town Council (Minute No 29 refers)
23 OPEN FORUM
In accordance with Paragraphs 6.24 and 6.25 of the Community Committee Procedure Rules, the Chair allowed a period of up to 10 minutes for Members of the Public to make representations or to ask questions on matters within the terms of reference of the Community Committee.
Draft minutes to be approved at the meeting to be held on Monday, 14th December, 2015
Page 1 On this occasion, there were no matters raised under this item by Members of the Public.
24 MINUTES OF THE PREVIOUS MEETING
The minutes of the previous meeting held on 15th June 2015 were confirmed as a true and correct record.
25 MATTERS ARISING FROM THE MINUTES
Derelict and Nuisance Sites Programme Update (Minutes No.14 refers) – With reference to Resolution (iii) and the decision to request Planning Officers to investigate a property in a state of disrepair at Almshouse Hill, The Square, Bramham with a view to possible enforcement action. The Area Officer reported that following inquiries with the Council’s Compliance Team, enforcement action would not been pursued. It was understood the owner of the property was in financial difficulties. Officers reported that hoarding had been erected to lessen the impact of the site.
Responding to a question as to whether the property could be added to the derelict and nuisance sites programme? Officers reported that enquires had been made, it was the view of the Asset Management and Regeneration team that the property did not meet the defined criteria.
Councillor Buckley referred to a site at Quarry Gardens suggesting this site was a similar situation to the above, lack of financial provision to undertake necessary works. In this instance guidance had been requested from the Planning Compliance Manager.
Referring to the list of derelict and nuisance sites, Members requested if the petrol station site in Harewood village and the Lyndhust Road site in Scholes could be considered for inclusion on the list.
RESOLVED – That enquires be made, with a view to adding the petrol station site in Harewood village and the Lyndhust Road site in Scholes to the list of derelict and nuisance sites
26 North East Divisional Locality Safety Partnership Annual Report
The Area Community Safety Co-ordinator submitted a report which provided an overview of the performance of the North East Locality Safety Partnership.
The report focused on the period between 1st April 2014 to 31st March 2015 and included crime statistics, public confidence and user satisfaction information.
Beverley Yearwood, Area Community Safety Co-ordinator, presented the report and responded to Members comments and queries.
Detailed discussion ensued on the contents of the report which included:
Draft minutes to be approved at the meeting to be held on Monday, 14th December, 2015
Page 2 Alwoodley Ward - 6.2% increase in overall crime. A total of 769 offences were recorded in 2014/15 compared to 724 offences recorded the previous year (2013/14).
Burglary Offences - 83 offences recorded (reduction of 1 offence) Burglary Other - 34 offences recorded (increase of 2 offences) Criminal Damage - 123 offences recorded (increase of 3 offences) Drugs - 27 offences recorded (increase of 2 offences) Shoplifting - 64 offences recorded (reduction of 44 offences) Theft - 128 offences recorded (reduction of 8 offences) Robbery - 6 offences recorded (reduction of 9 offences) Theft from Motor vehicle - 62 offences recorded (reduction of 10 offences) Theft of Motor Vehicle - 13 offences recorded (increase of 5 offences) Violent Crime - 170 offences (increase of 88 offences)
Harewood Ward - 23.1% reduction in overall crime. A total of 508 offences were recorded in 2014/15 compared to 661 offences recorded the previous year (2013/14).
Burglary offences - 87 offences recorded (reduction of 6 offences) Burglary Other - 101 offences recorded (increase of 5 offences) Criminal Damage - 57 offences recorded (reduction of 21 offences) Drugs - 10 offences recorded (reduction of 31 offences) Shoplifting- 2 offences recorded (reduction of 3 offences) Theft - 107 offences recorded (reduction of 96 offences) Robbery - 5 offences recorded (increase of 3 offences) Theft from Motor Vehicles - 57 offences recorded (increase of 1 offence) Theft of Motor Vehicles - 7 offences recorded (reduction of 1 offence) Violent Crime - 54 offences recorded (reduction of 4 offences)
Wetherby Ward - 23.4% increase in total crime. In 2014/15, 970 offences were recorded compared with 786 from the previous year (2013/14).
Burglary Offences - 40 offences recorded (reduction of 44 offences) Burglary Other- 142 offences recorded (increase of 47 offences) Criminal Damage - 112 offences recorded (reduction of 8 offences) Drug - 56 offences recorded (increase of 23 offences) Shoplifting - 38 offences recorded (reduction of 24 offences) Theft - 267 offences recorded (reduction of 67 offences) Robbery - 3 offences recorded (increase of 1 offence) Theft from Motor Vehicle - 83 offences recorded (increase of 25 offences) Theft of Motor Vehicle - 11 offences recorded (increase of 2 offences) Violent Crime - 140 offences recorded (increase of 59 offences)
Draft minutes to be approved at the meeting to be held on Monday, 14th December, 2015
Page 3 It was reported that burglary remained a key priority in relation to allocation of resources, both staffing and financial. Tackling burglary dwelling remained the key priority across the whole of Leeds.
The Chair expressed concern at the increase in violent crime, querying whether this was a consequence of the new reporting processes.
In responding the Area Community Safety Co-ordinator said she would seek clarification and report back to Members.
Councillor Cohen also expressed concern at the increase in violent crime suggesting it was very worrying.
In responding the Area Community Safety Co-ordinator said that the violent crime figures did include domestic violence .
Councillor Cohen asked if Ward Members could be supplied with statistics for violent crime, broken down into categories by ward which could be discussed at the next Ward Briefing Meetings.
RESOLVED –
(i) That the contents of the report be noted
(ii) To continue to support the Locality Community Safety Partnership in tackling burglary dwelling and deliver against the priorities set out by Safer Leeds for 2015/16
(iii) That Ward Members be supplied with statistics for violent crime, broken down into categories by ward which could be discussed at the next Ward Briefing Meetings.
27 Libraries Update in Outer North East Area - Boston Spa, Moor Allerton, Scholes and Wetherby
The Senior Communities Librarian, North East Area submitted a report which provided an update on the work libraries were doing in the Outer North East area of the city. The report highlighted in particular, the work undertaken in Boston Spa, Moor Allerton, Scholes and Wetherby Libraries.
Julie Wood, Senior Communities Librarian, presented the report and responded to Members comments and queries.
Detailed discussion ensued on the contents of the report which included:
Working with West Oaks School to deliver an enterprise initiative facilitated by Boston Spa Library Summer reading project initiated by Moor Allerton Library Annual summer reading challenge promoted by scholes Library
Draft minutes to be approved at the meeting to be held on Monday, 14th December, 2015
Page 4 The Librarian at Wetherby Library delivered a number of training sessions to members of W.I.S.E and the Laptop Loungers on how to use tablet devices
In offering comment the Chair welcomed the initiatives being undertaken by Libraries in the Outer North East area of the city.
RESOLVED –
(i) That the contents of the report be noted
(ii) To welcome the work being undertaken by Libraries in the Outer North East area of the city.
28 AREA UPDATE REPORT
The East North East Area Leader submitted a report which provided an update on the Work Programme for the Outer North East Community Committee.
The following document was appended to the report for information/ comment of the meeting:
The minutes of the Moor Allerton Partnership (MAP) Meeting held on Thursday 23rd July 2015
Andrew Birkbeck, Area Officer, presented the report and responded to Members comments and queries.
Detailed discussion ensued on the contents of the report together with the appendices which included:
The ongoing engagement with Parish and Town Council’s on the Community Infrastructure Levy (CIL) and their involvement in helping shape a guidance note on the CIL Site Allocations process – Consultation on the SAP was due to commence in late September and run for two months Greater use of social media (Facebook, Twitter) as a means as engaging with local groups and residents
Referring to the feedback provided at the Community Infrastructure Levy workshops, Councillor Buckley said there was an intention to produce a Guidance Note on the subject of the CIL which would be really useful aid to Parish and Town Councillors.
Referring to the Alwoodley Ward Member Meeting held on 28th July 2015, Councillor Cohen spoke about proposals for an inter-school drama project for Alwoodley Ward. He said the aim was utilise a number of different skills Draft minutes to be approved at the meeting to be held on Monday, 14th December, 2015
Page 5 including: front of house, back stage, marketing and financial costing’s. He suggested this was a worthwhile project and a real example of good practice.
Commenting on the use of social media, the Area Officer said a number of Community Committees’, particularly in the inner areas of the city had a strong social media presence, which was not currently being replicated in Outer North East Leeds. It was suggested that “Facebook” would be a useful media to publicise issues of local interest such as Site Allocations Process especially given the large number of sites in the north east area.
In offering comment the Area Leader said that publishing details about the Youth Activity Fund on Facebook could lead to further engagement with young people and providers.
Councillor Procter said he understood the City Council were not actively publicising the Site Allocation Process. He suggested that this Committee may wish to consider how the issue should be publicised.
Councillor Procter raised the issue of Neighbourhood Plans. He suggested there was a role for the Community Committee to become involved, but at present there was no mechanism to allow Members to comment. Recently Linton Parish Council had submitted a Neighbourhood Plan with no involvement from the Community Committee.
In offering comment the Chair said it was essential Members became involved in the Neighbourhood Plan process as per the principle agreed by the Council’s Executive Board in a report on this subject in June 2012.
RESOLVED –
(i) That the contents of the report be noted
(ii) That Councillors: Cohen, Lamb and Robinson be consulted with a view to enhancing this Committee’s social media presence
(iii) That in consultation with the Chief Planning Officer, Officers explore a mechanism for allowing Community Committee’s to comment on Neighbourhood Plans as part of their statutory consultation process.
29 OUTER NORTH EAST WELLBEING AND YOUTH ACTIVITY BUDGETS
The East North East Area Leader submitted a report which provided an update on the current position of the Outer North East Community Committee’s budgets and set out details of applications seeking Wellbeing Funding and Youth Activity Funding.
Appended to the report were copies of the following documents for information / comment of the meeting:
Draft minutes to be approved at the meeting to be held on Monday, 14th December, 2015
Page 6 Outer North East Community Committee Wellbeing Budget 2015/16 (Appendix A refers)
Outer North East Community Committee Youth Activity Fund Budget 2015/16 (Appendix B refers)
Andrew Birkbeck, Area Officer, presented the report and responded to Members comments and queries.
Detailed discussion ensued on the contents of the report together with the appendices which included:
Available funding for the current financial year. Clarification around some of the projects seeking financial assistance.
RESOLVED –
(i) To note the spend to date and current balances for the 2015/16 financial year.
(ii) That the following project requesting Wellbeing Funding be determined as follows:
Project Organisation Amount Granted (£) Covert Fly Tipping Kits ENE locality Team £4,635 – Split equally between Harewood and Wetherby wards
Wetherby Christmas Wetherby Town Council £3,000 Lights
(iii) That the following project requesting Youth Activity Funding be determined as follows:
Project Organisation Amount Granted (£) EPOSS Holiday Activity EPOSS Cluster Declined Programme Herd Farm Residential Herd Farm Outer North Declined & Activity Centre East (LCC) Summer Programme After School Dance Friends of Scholes £520 contribution Clubs Elmet Primary School towards taster sessions promotional material and performance costs Tennis at Wetherby Wetherby Tennis Club Declined Tennis Club for Wetherby High Pupils Introductory Squash at Collingham & Linton £408 towards court hire Collingham Squash & Racketball and equipment
Draft minutes to be approved at the meeting to be held on Monday, 14th December, 2015
Page 7 Club
(iv) To note that the following application had been approved since the Community Committee on 15th June 2015 under the delegated authority of the Assistant Chief Executive (Citizens and Communities)
Project Organisation Amount Granted (£) Tempo FM Radio Tempo FM £3,700 Academy
30 Outer North East Parish and Town Council Forum
The East North East Area Leader submitted a report which set out the main issues discussed at the latest meeting of the Outer North East Parish and Town Council Forum held on 4th June 2015. The minutes were submitted for information /discussion.
RESOLVED –
(i) That the report and minutes from the Outer North East Parish and Town Council Forum held on 4th June 2015, be noted
(ii) That where appropriate to support Outer North East Parish and Town Council Forum in resolving any issues raised
31 DATE AND TIME OF NEXT MEETING
RESOLVED – To note that future meetings will be arranged as follows:
Monday 14th December 2015 at 5.30pm (Civic Hall, Leeds) Monday 25th January 2016 at 5.30pm (Civic Hall, Leeds) Monday 7th March 2016 at 5.30pm (Civic Hall, Leeds) May/June 2016 (Date /venue to be confirmed)
Draft minutes to be approved at the meeting to be held on Monday, 14th December, 2015
Page 8 Agenda Item 9
Report of: Employment and Skills - Head of Communities & Partnerships
Report to: Outer North East Community Committee – Alwoodley, Harewood and Wetherby
Area Contact: Clare Wiggins, ENE Area Improvement Manager, Tel: 0113 3367646
Date: 14th December 2015
Subject: East North East Employment and Skills Plan 2015/16
Are specific electoral Wards affected? Yes No If relevant, name(s) of Ward(s): Alwoodley, Harewood and Wetherby
Are there implications for equality and diversity and cohesion and Yes No integration?
Is the decision eligible for Call-In? Yes No
Does the report contain confidential or exempt information? Yes No If relevant, Access to Information Procedure Rule number: Appendix number:
Summary of main issues
1. The report summarises the East North East Employment and Skills Plan outcomes for 2014/15.
2. The report describes the revised structure of the East North East Employment and Skills Board and Plan for 2015/16 based on local employment and skills intelligence.
Recommendations
The Outer North East Community Committee is asked to note the content of this report, to agree on the revised arrangements for 2015/16 and, to receive an annual update from the ENE Employment and Skills Board.
D:\moderngov\Data\AgendaItemDocs\8\9\0\AI00056098\$0j4wsvuy.doc
Page 9 1.0 Purpose of this report
1.1 The report provides an update on the progress of the work of the Board in 2014/15 for the ENE area as a whole and, for the three specific Community Committee areas.
1.2 The report describes the revised structure of the ENE Employment and Skills Board and Plan for 2015/16.
2 Background information
2.1 The ENE Employment and Skills Board was established in 2014. The primary focus of the group is to maximise job outcomes for local people, improve skills levels and ensure that effective support is available for local people to access work and training opportunities that will arise in East North East Leeds and across the city.
2.2 The Board is chaired by Councillor Ghulam Hussain with Councillor Ron Grahame as deputy chair and Cllr Matthew Robinson as the third Employment and Skills Champion. The Board also comprises a ‘core’ membership of colleagues from Employment & Skills, Children’s Services, Department for Work and Pensions (DWP) and the Communities Team. Other partners are invited to the Board as required e.g. Leeds City College and Families First.
2.3 In March 2015, the Board developed an ENE Employment & Skills Plan setting out a number of priorities covering all ENE areas and others specific to the Community Committee areas. The plan reflects the main issues which have emerged through partnership discussions across all priority neighbourhoods. These issues include improving communications, improved employability skills and a focus on maximising the support from local businesses offering apprenticeships or work placement opportunities. A summary of the key achievements of the Board in 2014/15 against these priorities is set out in section 4 below.
3 Main Issues
3.1 The Board has just completed its first full municipal year of operation (Jul 14 – Jun 15). Due to a number of factors, there was an unusual delay in reconvening the Board for the first time in Year 2 and the meeting could not take place until 26th October 2015. This meeting was used to focus on two key areas:
a report on progress against key priorities (see below) a refresh of Board arrangements in light of a number of changes and pressures across the employment and skills landscape
3.2 The proposal to refresh was based on a number of factors:
new priorities were required following the achievements against the plan in 2014/15 Page 2
D:\moderngov\Data\AgendaItemDocs\8\9\0\AI00056098\$0j4wsvuy.doc
Page 10 a need for priorities to reflect current and emerging challenges in 2015/16 and, forthcoming opportunities on a city wide basis. The most significant examples of these include:
opportunities within the current and imminent calls as part of the European Structural and Investment Fund (ESIF) Programme for the Leeds City Region
reduction in the Adult Skills budget impacting provision across the city, including the availability of ESOL (English for Speakers of Other Languages)
potential for further reductions to skills provision following the spending review in November
the reducing capacity of partner organisations and the impact on their deployment of resources to support this area of work
3.3 In combination, these factors require the city’s Employment and Skills Boards to work differently so that they further improve their efficiency, effectiveness and most importantly, outcomes for local people. To that end, a number of changes were agreed:
representation on the Board is revised to include representation from the Citizens and Communities Hub network
meeting frequency is reduced to 3 times per year, (with optional additional meetings only where required) acknowledging that significant strategic and operational progress intentionally occurs outside the meeting
the agenda is thematic, focussing on a maximum of 2 themes per meeting, nominated by Board members and scheduled in for the year to take account of known pressures/challenges/planned activities that are most effectively managed through the Board’s partnerships. This approach will ensure that all those activities that have now been operationalised through the progress made in year one do not remain a focus of the Board
3.4 Implementation of the above is in progress. The outcome reporting and thus schedule of Board meetings will be planned to align with existing Member communications which reflect different geographies (ward and Community Committee boundaries) but not overlap or duplicate other information channels. These include Community Committee reporting, ward profile briefings, community learning briefings detailing the full area offer and other issue based briefings.
4 ENE Employment & Skills Plan Priorities & Achievements 4.1 This section of the report summarises achievements so far against some of the priorities in the ENE Employment & Skills Plan: Page 3
D:\moderngov\Data\AgendaItemDocs\8\9\0\AI00056098\$0j4wsvuy.doc
Page 11 4.2 Priority 1: Increase access to careers support and information for young people and schools.
Leeds Pathways and the Youth Information Hub – work continues to develop these interactive services and a number of improvements have been made since the Community Committee report in March 2015. These include the page for Children Looked After and those leaving care and the sector specific pages with videos and improved local labour market information. The site has recently been revamped to include updates on the latest jobs in the area and also now has the facility for young people to upload their CVs directly to the Leeds Apprenticeship Hub team, based in the Employment and Skills service. Data on ENE specific pages has been available since June. Usage from ENE schools is now monitored on a monthly basis and reports will be provided to the Board. Schools with low usage will be targeted to encourage take up.
School / Employer Engagement – led by the Education Business Partnership which forms part of the Employment and Skills Service, specific programmes have been developed and delivered with the following employers; Young Chefs Challenge - Hilton Hotel, O2 Girls into Digital, Hospitality in Action Weetwood Hall, Inspiring Futures Premier Inn and Utilities in Action Northern Gas. Children’s Services has implemented the ‘Moving On’ process which is a partnership approach to identify and encourage suitable learning pathways for young people into post 16 provision. The following schools in ENE, Mount St Mary’s, The Co-operative Academy, David Young Community Academy and Leeds East Academy are all currently engaged. The aim is to expand the Moving On process to cover all FE colleges and Year 13/14 students (18/19 year olds) during the 2015/16 academic year.
4.3 Priority 2: Increase number of local businesses offering work experience opportunities and Apprenticeships Head Start Programme – there continues to be a focus on increasing the number of local employers taking on a Head Start work placement across the ENE area. Although to date, no placement opportunities with local employers from Outer North East have been secured, 7 young people living in the ONE have secured employment, since April 2015, from the opportunities created across the City. The Council continues to be the main provider of employer placement opportunities but there are a number of larger employers who continue to support the programme including Premier Inn, Harvey Nichols, Sodexo, Jones Bar Group and Keepmoat, these companies not only offer placements but regularly take on our young people in to paid employment. A new telemarketing company, Blueberry was appointed earlier this year. Managed by the Employment and Skills Service, Blueberry was initially recruited to support the Leeds Apprenticeship Hub but this service has been extended to include targeting and promotion of opportunities to small businesses. Page 4
D:\moderngov\Data\AgendaItemDocs\8\9\0\AI00056098\$0j4wsvuy.doc
Page 12 4.4 Target adult learning and skills activities that support local people to access job opportunities Community Learning – maximising numbers of local residents engaged in adult learning including those who are under-represented or, with complex needs has and continues to be a priority for the board. In 2014/15, 254 learners lived in the ONE areas. The current challenge for the board is the reduction in adult skills provision across the city and, specifically the reported growth in demand for ESOL classes. This is the result of the impact of on-going budget cuts in FE providers including Leeds City College. There is no known accredited ESOL provision currently available in the Outer North East. 4.5 Intensive support through Job Centre Plus (JCP) Social Justice Team – the number of residents in the ENE being supported through the JCP Social Justice Team remains positive. As at November 2015, in the Outer North East a total of 11 customers were on caseload (Alwoodley 9, Harewood 0 and Wetherby 2). The number of customers being engaged across the ENE is encouraging, however the challenge is now to ensure sustained progression for individuals supported.
5.0 Consultation and Engagement
5.1 The ENE Employment and Skills Board ensures consultation on the Employment and Skills Plan with relevant stakeholders including Elected Members, Council officers and partner agencies.
6.0 Equality and Diversity / Cohesion and Integration
6.1 A key purpose of the Plan is to improve engagement, enhance opportunities for, and support access to, employment and skills support for those furthest from the labour market.
7.0 Council Policies and City Priorities
7.1 Addressing poverty and deprivation is a key priority for the Council. The establishment of the ENE Employment and Skills Board and implementation of the ENE Employment and Skills Plan reflects the priorities and objectives of the Council’s Best Council Plan 2015-20 to support sustainable and economic growth by supporting young people into jobs, improving their skills and supporting local economic growth by meeting the workforce development and skills needs of local businesses.
8.0 Resources and Value for Money
8.1 The proposals set out in this report seek to provide sustainable partnership arrangements to increase employment and skills levels within the ENE area. Many of the actions within the ENE Employment and Skills Plan aim to make more efficient and effective use of existing funding streams, align programmes and resources to maximise outcomes.
9.0 Legal Implications, Access to Information and Call In Page 5
D:\moderngov\Data\AgendaItemDocs\8\9\0\AI00056098\$0j4wsvuy.doc
Page 13 9.1 There are no specific legal, access to information or call-in implications arising from this report.
10.0 Risk Management
10.1 The main risk to the delivery and success of the ENE Employment and Skills Plan relates to demand and capacity to meet demand. The Board has agreed to only include actions which are deliverable and measurable so that the ENE Employment and Skills Plan is a meaningful and useful document.
11.0 Conclusions
11.0 The report details the revised Employment and Skills Board arrangements and Plan. Alongside the ward based intelligence available to Members, these changes will support a strengthened focus on identified key priorities and local outcomes.
12.0 Recommendations
12.1 The Outer North East Community Committee is asked to note the content of this report and, agree to receive an annual update from the Employment and Skills Board.
Background documents
Not applicable. Page 6
D:\moderngov\Data\AgendaItemDocs\8\9\0\AI00056098\$0j4wsvuy.doc
Page 14 Agenda Item 10
Report of: Helen Freeman, Chief Officer
Report to: Outer North East Community Committee (Alwoodley, Harewood and Wetherby wards)
Report author: John Woolmer, Head of Service ([email protected])
Date: 14th December 2015 Locality Team Mid-Year Update
Purpose of report
1. To provide a high level, mid-year update on progress delivering the Service Agreement for Environmental Services across the Outer NE area; together with summary of other work/activities overseen by the Environmental Sub-Group on behalf of the Committee.
Main issues
2. The Committee approved the Locality Team Service Agreement for 2015/16 earlier in the year. As in previous years, the Committee delegated the responsibility to monitor the effective delivery of the SLA to its Environmental Sub Group; with more local issues to be resolved, where possible, through the relevant ward member meetings.
3. The Sub-Group also looks at other local environmental issues that sit outside the formal SLA but have an effect on the overall appearance, cleanliness and management of waste in the Outer NE area. This report will highlight key issues covered in the last 6 months.
SLA Actions/Issues
4. The last six months has seen the introduction of the new zonal way of working in the ENE Locality Team. For Outer NE this has meant a new, dedicated team of staff led by a Team Leader for the area. The Team Leader (Jessica Hodgson) was previously a senior enforcement officer and has brought that extra resource and experience to the team. The team also now has its own Chargehands (one for each shift) to better oversee the day to day operational work and continues to deliver a 7 day/week service across the Outer NE area.
Page 15 5. In practical terms this means the following additional functions are now being delivered through the locality team and are accountable to the Committee through the SLA and Sub Group:
a. LCC housing – clearance of gardens of properties in preparation for new tenants b. LCC housing – garden maintenance support to vulnerable tenants eligible for assistance c. LCC housing “estates” – assistance in the management /maintenance/cleaning of public spaces (work previously undertaken by the Estate Caretaking Service) d. Household Bulky Item Collection Service (sometimes referred to as “civics”) e. Needle removal f. Graffiti removal (currently mainly using WNW to deliver this service for us, so specialist equipment/resource s can be shared) g. Opening/closing and cleaning of LCC public toilets (Wetherby and Boston Spa) – currently using Civic Enterprise Leeds (CEL) to deliver this for us.
6. This represents a significant increase in responsibilities and local services now delivered through the delegation. All these services have been taken on in the last six month period.
7. The Sub-Group has overseen the development of the service for the Committee during this period. There have been no significant issues/concerns raised and feedback at the sub group has been very positive.
8. The Locality Team continues to attend the Outer NE Town and Parish Council Forum and further develop its good local relationships and supportive working with the individual council’s.
Non-SLA Actions/Issues
9. The sub-group has discussed and kept an overview on the following key issues in the last 6 months:
a. Further roll-out of Alternate Weekly Collection (AWC) of domestic refuse across Outer NE and ensuring that issues such as hard to access routes/properties, exempted properties and management of side-waste is being addressed successfully. No significant concerns were raised by the sub-group and the roll-out seems to have worked relatively smoothly.
b. Grounds Maintenance Contract (grass cutting) – ensuring the contract with Continental Landscapes is being effective in meeting the needs in Outer NE and that any localised problems are being addressed. This includes the transferring of rough linear cuts to Park and Countryside to do. The general view of the sub-group is that 2015 was a good year in terms of performance and issues.
c. Park and Countryside delegation and local works – the sub-group covers these issues too and has regular attendance from a senior P&C officer at the meetings, which is useful and well received. Main issues covered include bulb planting and supporting local in- bloom/parish councils in improvements to the villages and area. The sub-group was also consulted on the burial/cemetery strategy for the city and how that may affect Outer NE.
Recommendations
10. The Committee is asked to note the issues covered by the sub-group overt the last 6 month; in particular the progress in further developing the scope of the delegated environmental function delivered by the Locality Team. The Committee is asked to consider if there are any issues it would like the sub-group to focus on over the next 6 months.
Page 16 Agenda Item 11
Report of: Jane Maxwell, East North East Area Leader
Report to: Outer North East Community Committee – Alwoodley, Harewood & Wetherby
Report author: Andrew Birkbeck, Area Officer, Tel: 0113 3367642
Date: 14th December 2015 Community Committee Update Report
Purpose of report
1. This report provides an update on the work programme of Outer North East Community Committee.
Main issues
2. The Moor Allerton Partnership (MAP) reconvened on 10th September 2015 and was attended by Elected Members, council officers, partners and representatives from community and voluntary sector. Discussions included updates from each attendee and the need for the meeting to refocus and for a more outcome based approach. Draft minutes of this meeting are attached for Members information as Appendix A.
3. Tasking Meetings for both Alwoodley and Harewood & Wetherby Wards took place on 17th September and 23rd October respectively. Tasking meetings are an opportunity for the Police, Ward Members, council officers and partner agencies to discuss emerging and on-going crime and environmental issues in the local area.
4. Whilst the overall consensus is that crime in Outer North East area remains low, especially when compared to the Leeds average, there are still areas of concern; particularly incidents of Anti-Social Behaviour (ASB) involving young people in both Alwoodley and Wetherby Wards. Other areas of concern include fly tipping and Theft From Motor Vehicles as highlighted in the Outer North East Partnership Area Intelligence Report (October 2015).
5. The evening of 15th October saw representatives from the Outer North East’s Town and Parish Councils and neighbourhood planning groups come together for a community conversation on the Site Allocations consultation. Organised and facilitated by officers
Page 17 from the Communities Team (East North East), the event was held at Wetherby Town Hall and was also attended by Ward Members from Harewood and Wetherby.
6. Allied to this, attached at Appendix B, is an update from council’s Forward Planning and Sustainable Development Team regarding neighbourhood planning activity in the Outer North East area. A further report will be forthcoming in the New Year that will highlight opportunities for greater Community Committee involvement in the neighbourhood planning process.
7. The Outer North East Environmental Sub Group has met twice since the last Community Committee, on both 17th September and 12th November. The sub group is chaired by Cllr Gerald Wilkinson, the Outer North East Community Champion for Environmental Services.
8. Ward Members, officers from the East North East Locality Team, Parks and Countryside and Waste Management Services were also in attendance. Items discussed included refuse collection, environmental enforcement, grounds maintenance and burial provision in the city. The minutes of these meetings are attached for Members information at Appendix C and in draft at Appendix D.
9. A series of Ward Member meetings have been held for Alwoodley, Harewood and Wetherby since the last meeting of the Community Committee.
10.Alwoodley Ward Members met on 22nd October and discussed local issues such as the environment, highways, planning compliance and Wellbeing finance. Both the Acting Police Inspector for Outer North East Leeds and the Community Safety Coordinator (East North East) also attended the meeting to discuss violent crime data relating to Alwoodley Ward.
11.The Harewood Ward Members meeting was held on 13th October. As well as Wellbeing finance, items discussed included environmental issues and how the council’s community hub offer could be delivered in the Harewood Ward.
12. Wetherby Ward Members met on 21st October and discussed issues relating to highways, Youth Service provision and Wellbeing finance. Bespoke issues discussed included; a de-brief of the Mint Festival held at Wetherby Racecourse and additional security measures proposed for Station Gardens Car Park
13.A Conversation Dinner event took place in Alwoodley Ward on the evening of 27th October. The dinner, held at the Alwoodley Community Association building on The Avenue, provided the opportunity for residents in the area to meet their neighbours and get to know people from different backgrounds.
14.Hosted by local Ward Councillors and supported by the Communities Team (East North East), the event was catered for by local community organisation NorthCall. To the backdrop of a relaxed and informal setting, rather than a dinner menu guests were given a series of ice-breaker questions, which they used to form the basis of their discussion.
Page 18 15.Conversations ranged from current local issues to how the Alwoodley area had evolved over the last four decades. On the conclusion of the dinner, Ward Councillors facilitated a short question and answer session on topics of interest.
16.Since the last meeting in September, the Area Officer for Outer North East has been managing and populating the Facebook page that has been established for the Outer North East Community Committee as a means for communicating with partners, 3rd sector organisations and local residents.
17.At the time of writing the Outer North East Facebook page has 63 Likes. Since the September Community Committee the Communities Team have posted over 60 items that have had total reach of over 5,400 (although it should be noted that this will include a high proportion of re-visits to site from the same people). The most popular posts have proved to be those that have included photographs, particularly of local events and projects.
18.An example of the potential of social media as a medium for community engagement is highlighted below. This post from the 8th October regarding the new bottle bins installed at the Cluster of Nuts Car Park at Wetherby had a reach of over 1,800 people.
Page 19 19.Moving forward, the Communities Team (ENE) would welcome increased input from the Community Committee as to how we can greater utilise social media as means as engaging with local groups and residents.
20.Members are also asked to consider the option of issuing a newsletter as part of the Community Committee engagement offer. A template newsletter is produced and circulated electronically by Community Committees in other areas as means of engaging partners, 3rd sector organisations and residents.
21.This template – an example of which from Outer West is attached as Appendix E – could be employed by the Outer North East Community Committee, subject to Member approval.
Conclusion
22.There are a number of actions on-going to achieve the Community Committees’ priorities and fulfil its work programme but despite this, the Community Committee recognises that there is still a significant amount of work to be done.
Recommendations
23.That Members note the contents of the report and make comment where appropriate.
24.That Members decide on the future use of a template newsletter for the Outer North East Community Committee.
Background information
Link to the Facebook Page for the Inner East Community Committee: https://www.facebook.com/LCCOuterNE Link to the Your Community Twitter Page: https://twitter.com/@_YourCommunity
Page 20 Moor Allerton Partnership
Appendix A
Moor Allerton Partnership (MAP) Meeting Thursday 10th September 2015 2pm – 3.30pm Music Room, Moortown Baptist Church Initials for Action Points
Chair: Andrew Birkbeck (LCC, Communities Team ENE) AB
Minutes: David Harling (LCC, Communities Team ENE) DH
Attendance: Richard Fleetwood (Housing Leeds) Afzal Camalodeen (Housing Leeds) Cllr Sharon Hamilton (LCC Moortown Ward Councillor) Carol Burns (MAECare) Wendy Headley (MAECare) WH Cllr Neil Buckley (LCC Alwoodley Ward Councillor) Jason Minott (LCC Sports & Active Lifestyles) Graham Berwick (LCC, Housing) GB PCSO Greensmith (Police) PC Christian Fletcher (Police) Julie Wood (LCC, Libraries) JW
Apologies Received: Craig Simons (LIJH) Elizabeth Bailey (LCC, Public Health) Nick Hart (LCC, Community Hub Manager)
tem Agenda Item Action
1.00 Welcome, Introductions & Apologies 1.01 Andrew Birkbeck, Area Officer – ENE Communities Team, welcomed everyone to the meeting. Introductions were made as per the above attendee list and the above apologies were received & noted. 2.00 Minutes from meeting held on (23/07/2015) & Matters Arising 2.01 The minutes from the last meeting were agreed as an accurate record and were approved.
2.02 Cllr Buckley asked for an update on the old garage site on Black Moor Road.
2.03 The Housing Advisory Panel have agreed to fund the clearing of the site. The land with the garages on still needs to be investigated.
2.04 Cllr Buckley also raised concerns around the increased figures pertaining to violent crime in the Moor Allerton area. It was noted that the increase is partly due to the new police definitions of violent crimes and how police record incidents and crimes. It doesn’t necessarily mean that there are more incidents taking place.
Page 21 2.05 A team of officers is currently working on pulling together Area Profiles for a number of priority neighbourhoods across the city but this is taking longer than anticipated. Andrew Birkbeck will bring demographical and geographical data of the local area to the next meeting.
3.00 Partner Updates & Monitoring MAECare – Project around social isolation including: An informal “Know Your Neighbours” scheme that is currently underway which enables local residents to keep an eye on their vulnerable elderly neighbours. Drop in Sessions which train older people in using Tablets, iPads and smartphones Linking the Generations – a pen pal scheme with a local school.
Two years funding has been provided by the Peoples Health Lottery Trust to provide activities for residents in the Moor Allerton area. Information on specific activities can be found on the MAECare website.
MAECare are currently looking to build volunteer capacity. It was noted that Leeds Libraries have JW & worked with many young volunteers over the Summer. MAECare and Libraries Service to discuss WH possibilities of sharing volunteers. AB MAECare to be invited to the Conversation Dinner to be held on 27 October.
LCC Sports & Active Lifestyles
‘Leeds Play Streets’ is a project where a street is closed for the day and community activities take place in the road. This project encourages people to get to know their neighbours. For more info please contact Jason Minott. A pot of money has been received from Sport England to target ages 14+ encouraging them to get back into sport. Jason is looking to deliver a sport activity in the Moor Allerton area.
LCC Housing
At Alderton Heights a new waste collection system is in place. 18 new wheelie bins have been procured and the bin men have agreed to empty them. The grass cutting contractor for the community garden at Cranmer Bank Flats is refusing to cut the grass due to the rocks that are there. Parks and Countryside will be putting new top soil on and reseeding. The Housing Advisory Panel have awarded £2,000 to Morehaven Court to install raised beds.
Leeds Libraries Weekly ‘IT for Employment’ job sessions will be held from 29th October onwards. From January onwards there will be regular Tablet and iPad drop in sessions. A Heritage Day will take place on 5th October. A consultation for a young person’s book group is taking place. The Summer Reading Challenge was a success with 615 children taking part in the Moor Allerton Area. 4.00 Local Priorities A discussion took place around our local priorities The following points were discussed: It was noted that we need a break down of Moor Allerton demographics. Community cohesion is seen as a key issue. Resources / joint working need to be looked into. What do residents view as priorities? STAR Survey results to be brought to next meeting GB Do we have short term / long term objectives for the group
Page 22 2 The following actions were agreed: Members of the Moor Allerton Partnership to send Andy Birkbeck details of what they’d ALL like to be on the partnership’s action plan. Andy Birkbeck to create a rough action plan for the group which will be brought to the AB next meeting for discussion and approval.
It was requested that once a year we have a breakdown of housing figures in the area – what percentage of houses are privately owned etc. 5.00 Any Other Business & Final Comments 5.01 There was no other business. 6.00 Details of future Meetings 6.01 Thursday 29th October 2015, 2pm - Music Room, Moortown Baptist Church
Page 23 3 This page is intentionally left blank Outer North East Community Committee Appendix B
NP AREA PROGRESS SUPPORT Area DesignationForum DesignationCurrent position Next Steps LCC officers Decision Statement and information for Referendum to be held on 17th Linton 17/09/2012 N/A referendum publicised 9th November. December 2015 HS Wetherby 17/09/2012 N/A Draft policy intentions Pre-submission draft IM/HS Walton 17/09/2012 N/A Pre-submission draft prepared Unclear IM Thorp Arch 17/09/2012 N/A Early draft plan Policy intentions IM Pre-submission consultation, SEA/HRA Boston Spa 17/09/2012 N/A Final draft plan screening SW/IM Pre-submission draft plan out for Revisions to the Plan in light of consultation under para 14 of the NP comments made then submission of Clifford 17/09/2012 N/A Regs. the revised Plan to LCC for HS/IM Bramham cum Oglethorpe 17/09/2012 N/A Drafting plan examinationDraft policies IM Aberford and District 26/06/2013 N/A Draft policy intentions Pre-submission draft IM
Page 25 Page Pre-submission consultation, SEA/HRA Barwick in Elmet & Scholes 26/06/2013 N/A Drafting final plan screening SW/IM Thorner 31/01/2013 N/A Draft policy intentions and draft plan Pre-submission draft IM/HS Shadwell 17/09/2012 N/A Draft policy intentions Pre-submission draft IM/HS Scarcroft 31/01/2013 N/A Draft plan Pre-submission draft IM/HS Bardsey cum Rigton 17/09/2012 N/A Draft policy intentions and draft plan Pre-submission draft IM/HS Pre-submission draft plan out for Revisions to the Plan in light of consultation under para 14 of the NP comments made then submission of Collingham 15/08/2013 N/A Regs. the revised Plan to LCC for HS/IM East Keswick 07/10/2013 N/A Draft policy intentions and draft plan examinationPre-submission draft IM Harewood 22/08/2013 N/A Unlikely to progress IM Alwoodley 24/02/2014 N/A Draft plan Revise draft policies IM This page is intentionally left blank Outer North East Appendix C Environmental Sub Group 17th September 2015
Meeting Notes
1.0 Welcome, introductions, apologies Attendees: Cllr Wilkinson; Cllr Buckley; Cllr Robinson; John Woolmer; Jessica Hodgson; Mark Gray; Clare Wiggins; Paul Ackroyd; Matthew Birkett Apologies: Andrew Birkbeck 2.0 Minutes of the Last Meeting and Matters Arising Actions 2.1 1.03 – PA confirmed with Cllr Buckley that this was complete 2.2 Chippies Quarry – very successful clear up operation. Excellent response and thanks expressed to P&C officers. P&C staff trying to engage local school, City Watch, local fishermen and campers. 2.3 3.2 – priorities to be picked up on the agenda through development of the plans on a page. The role of this sub group is to monitor whether the plan on a page is being delivered. JH and MG to double check the ‘priority places for team clean-ups’ across Wetherby ward. Verge creep works on The Avenue (Alwoodley) have been completed over-enthusiastically and caused damage. Contractor has been asked to re-seed. Cllr B still needs to remind Eunice to report issues to JH 2.4 5.1 – PA has done this. Housing Leeds are trying to come up with a solution. 3.0 Waste and Recycling 3.1 Matthew Birkett attended to provide an update. Final phase of AWC has been rolled out. Some teething issues in ONE but no major concerns. Call centre call volumes have dropped back to pre AWC phase 4 levels. Any problems should be referred to the waste recycling advisors. 3.2 Two garden waste collections remaining pre winter. These finish at end All of November. This message needs to continue. 3.3 Incinerator will be accepting waste from mid-October. From Jan 2016 all Leeds waste will go there. Likely to be plenty of media interest. FAQ MB document to be produced which Members can use. This will be MB distributed to other services especially P&C and Locality staff. There will be an opportunity for ward Members to do a site visit. MB 3.4 On brown bins, Cllr W to raise a Q at Full Council in relation to needing additional vehicle capacity around Parsons Green. Cllr M Dobson has T Smith passed this query to Tom Smith to respond. Cllr W awaits response before responding to resident. Residents are entitled to collection of 10- 12 bags of garden waste p/a. 3.5 Cllrs want the brown bin service extending for 2 weeks for leaves. MB / However PA advised that the tonnage collection levels really tail off Oct- Cllrs Nov. 3.6 New housing developments need adding on to collection routes. MB / Planning do notify refuse of development proposals but this is often too Planning late. Significant levels of new construction in ONE could be a concern for service resources, especially in the longer term. Cllr W to raise a Q on this at Council or Scrutiny or consider whether it Cllr W / may be more appropriate for Cllr JP to raise through Housing & Regen Cllr JP?
Page 27 Scrutiny. 4.0 Parks & Countryside 4.1 Currently shortlisting for 13 more apprentices (40 in total). Only 2 lost so far with 8/10 progressing to level 3 (supervisory). This is good news with an ageing P&C workforce. 4.2 Redhall re-location progressing with report going to Exec Board in October and hopefully move around Dec 2016... Security, layout and energy efficiency will be much improved. 4.3 PA to progress bulb delivery for Alwoodley. PA 4.4 Hallfield car park – issue with contractor burning lots of rubble under the soil. In terms of grass cutting, PA’s team are responsible at first then it will be handed to grounds maintenance contract. 4.5 P&C progressing lots of work using HAP funding. 4.6 Yorkshire in Bloom going well and a big thank you to JW’s team for making these results possible. 4.7 Joanne Clough to attend Dec Community Committees or next round of sub groups re the 2008 burial strategy. 4.8 Cllr W suggested ATC could help with litter pick on Harland Way. Cllr W 5.0 Grounds maintenance 5.1 Less complaints than usual but still huge numbers. PA shared the maintenance schedule. Locality Team focused on the In Bloom areas which has been really positive. 5.2 Any issues need to be reported top Darren Gibson. JW to reinforce this JW at the next P&TCF. 5.3 PA has used Cllrs to flag up where the contractor is not blowing litter away before cut. 6.0 Environmental Services Delegation 6.1 Team now well established and new bin emptying routes now in place. Within ONE there have been around 50 bulky collections p/w and the villages are being swept at least once every 4 weeks. Seasonal work such as verge creep is being planned for the colder weather to combine with litter picking. 6.2 CEL are opening and cleaning the toilets at Boston Spa and Wetherby on behalf of the Locality Team. Working with the parish council this will hopefully improve reliability. The Wetherby Whaler are also interested in Cllr W > helping. Cllr W to pass e-mail contact to JW. JW 6.3 As part of the de-leafing programme, JH looking at cheaper and more JH environmentally friendly tip-off options e.g. 1-2 locked skips per ward to reduce driving and down time (suggestions Deepdale car park, Boston Spa). 6.4 Cllrs should flag up any arterial routes issues with MG / JH. One area MG that requires immediate attention is A58. However traffic management / road closure is required for some significant ‘digging out’ work. MG to combine with any gullies work being undertaken by Mick Johnson. 6.5 Bin sensors trial – a competitor has also approached the Council via JW Broxap. This is being explored. Further meeting next week. Further update to be provided at next sub group meeting. Apologies – slightly incomplete notes as CW had to leave before the end of the meeting to attend IE Community Committee. 7.3 Next Meeting
Thursday 12th November; 4pm at The Reginald Centre
Page 28 Outer North East Appendix D Environmental Sub Group 12th November 2015
Meeting Notes
1.0 Welcome, introductions, apologies Attendees: Cllr Gerald Wilkinson; Cllr Neil Buckley; John Woolmer; Jessica Hodgson; Mark Gray; Paul Ackroyd; Susan Hardy; Andrew Birkbeck Apologies: Cllr Matthew Robinson 2.0 Minutes of the Last Meeting and Matters Arising Actions 2.1 3.2 – Garden Waste Collections – SH confirmed that the last collections would happen at the end of November. 2.2 3.4 – Brown Bins – Cllr Wilkinson received a response as requested. 2.3 3.6 – Site allocations & bin collection routes – Cllr Wilkinson said he Cllr GW would raise this issue with Cllr Barry Anderson in light of his role as the relevant Scrutiny Chair. 3.0 Waste and Recycling 3.1 SH gave an overview of the new RERF facility (including a fact sheet and FAQs), which opened on 26th October. It is anticipated that the facility will be at full operational capacity by January 2016. 3.2 In terms of the knock-on effects for the Outer North East area, there are SH limited changes to bin routes. SH explained the break down as follows: 29 homes in Alwoodley Ward and 124 homes in Harewood Ward. SH said she would provide a more detailed breakdown of the areas affected to Ward Members. 3.3 SH said in ONE, bin collection issues were calming down although issues remained around some individual ‘Farm routes’. SH added that in terms of missed bin data the breakdown was as follows: 50 in Alwoodley Ward, 38 in Harewood Ward and 51 in Wetherby Ward. SH said the reasons for the missed collections ranged from vehicle breakdowns, staff illness to access issues. 3.4 SH informed the meeting that a briefing note on bin collections over the AB festive season would be circulated in Elected Members. In essence, scheduled collections will take place the following day. AB said he would circulate the briefing to the Town and Parish Councils. 4.0 Parks & Countryside (inc. Future Burial Provision) 4.1 PA gave an overview of the current position re burial provision in Leeds as per a briefing note circulated with the agenda. PA asked the sub group for their feedback on their proposals for future proofing burial provision in the city for the next 50 years and beyond. 4.2 Cllr Buckely fed back on proposals relating to Alwoodley Gates, specifically: how would any scheme would tie-in with the site allocations process (an adjacent piece of land could be earmarked for development ref: 2053b); that the site could be noisy; that a significant part of the demographic of the local area would have no use for a multi-faith cemetery. 4.3 PA updated the sub group on the decantation of P&C service from Redhall to Whinmoor, with proposals being approved by the council’s Executive Board. Feedback from the councils Plans Panel had also been positive but the final decision would rest with the Secretary of State. It was hoped that the decantation process would be concluded by December 2016.
Page 29 4.4 PA said that the Autumn bulb planting in Alwoodley Ward had been completed and that the service was looking ahead to next year. PA added that some offensive graffiti at “Alwoodley Rec” was also in the process of being removed. 4.5 JW raised the issue of partnership working and the potential for PA & JW operatives to use Redhall – in the short term – as base for tipping off waste. Recently the de-leafing works and the volume of waste that it generated had brought into sharp focus the need for a more flexible approach to working, particularly in relation to turn-around times. PA said he would look into this as an option. 5.0 Grounds maintenance 5.1 PA informed the sub group that the final cut of the year had happened but the mild weather had meant that the contractor (Continental Landscapes) had deployed their lawn mowers. 5.2 JW said that in order to keep Continental staff engaged during this off- season, they had been helping the Locality Team with some de-leafing works. 5.3 PA added that Continental are looking at doing some pro-active litter Cllrs picks of the main arterial routes in January and February (ahead of first cuts of Spring). Feedback on where should be prioritised would be welcomed from Councillors. 6.0 Environmental Services Delegation 6.1 JW said that the service is now fully staffed. JW added that since the ALMOs had been incorporated into the council, the Locality Team had taken on responsibility for void/vulnerable gardens. 6.2 JW further explained that the council’s civic collections service also came under the remit of the Locality Team. Civic collections were proving extremely popular (on average 50 per week in ONE) and, as result, some collections were being delayed by 48 hours. JH explained that civic collections were for household items only (not glass). 6.3 JH said that new bins were being rolled out and following questions from both Cllr Buckley and Cllr Wilkinson confirmed that locations for the new bins would include the Cluster of Nuts Car Park (Wetherby), Station Road Car Park (Wetherby) and Alwoodley Village Green. 6.4 JW said the bin sensor pilot was producing some useful data and he JW would report back to the next meeting of the sub group with a more detailed analysis. 6.5 JH said that they were looking at putting up some dog watch posters on Freemans Way, Wetherby amongst other preventative measures. 7.0 A.O.B Cllr Wilkinson said it would be good to have a future meeting of the sub AB &SH group at the new RERF facility. SH and AB to arrange when suitable. Cllr Wilkinson asked PA to look at the possibility of bulb planting at the PA Cluster of Nuts Car Park in Wetherby. PA to report back. 8.0 Date and Time of Next Meeting To be arranged. AB
Page 30
Outer West Community Committee Review of the year 2014/15
Dates for your diary About your Community Committee The Outer West Community community projects supported Wed 7th Oct 2015 Committee is attended by by the Committee. councillors and local residents Wed 9th Dec 2015 Local residents are welcome from Calverley & Farsley, Wed 2nd March 2016 to attend the meetings, see Farnley & Wortley and Pudsey ‘dates for your diary’ for more wards. information. To keep up to date with what's The role of the Committee happening in Outer West follow is to improve local service us on twitter or like us on delivery and ensure resident Facebook. voices are heard.
They also invest their ‘Wellbeing’ funding and Youth @_YourCommunity Activities Fund monies in community projects across the three wards. Leeds City Council In this update we’ll look at last Outer West year’s achievements and Outer West Community highlight some of the fantastic Page 31 Committee meeting Children & Young People Ward Members, stakeholders the Outer West area to design a and local residents met with new youth activities offer. A Youth young people in an interactive Activities commissioning round dragons den like workshop has recently been undertaken. exploring activities that children and young people would enjoy. The workshop helped inform Some innovative ways have decisions made about already been adopted to engage commissioning projects through with young people; through Youth the Outer West Community Panels, School Councils and Committee’s Youth Activities Pupil Voice Groups. Children in fund. A number of key themes these groups consult with their emerged including engaging with peers around activities and then young people in a setting that meet to help plan and advertise they are comfortable with, using provision. One example used in social media to publicise identifying projects is the use of activities, and providing a graffiti walls that gave young mechanism for young people to people the opportunity to provide put forward ideas and feedback and suggest future represent their community. activities.
Top and middle The Area Support Team have Feedback and consultation partnered with colleagues to work walls Bottom directly with young people from OW YAF project: sports event
Social Isolation The Outer West Community to access local services and Following the social isolation Committee held a workshops engage in community workshop a project was on ‘Social Isolation and Older programmes to improve their developed with Hawthorn People’ in Pudsey earlier this health and wellbeing. Actions Surgery in the form of a walking year. Colleagues focussed on being explored include putting football club for over 50’s. This challenges facing services in together guidance for frontline has been running for 42 weeks supporting older people who services and organisations to with wellbeing funding support were living alone and feeling be able to recognise signs that of £2,564.52 from the Outer isolated due to poor mobility, point to isolation and to take West Community Committee. being widowed or as a result steps to engage and refer The project has allowed older of relationship breakdown. Individuals to key services. residents to rediscover the joys A wide range of stakeholders This links to encouraging the of playing football again engaged in the events as well development of ‘social through a sport that makes the as statutory services providers connectors’, building on the basic elements of a match including local neighbourhood Patient Empowerment model accessible to them by slowing networks and voluntary sector that was developed in the game down. This project organisations. A key theme partnership with the Leeds enables patients over 50 to that emerged was the need West Clinical Commissioning take part in sport that is safe, to identify mechanisms for Group in 2013/14, which has enjoyable and improves their identifying socially isolated seen over 300 patients sign up health. The project has a community members and then to provide support to issues like particular interest in attracting ensuring they were supported social isolation. hard to reach residents. Page 32 Employment & Skills The Outer West Community Committee held its first themed meeting on delivering actions which drive business enterprise, the local economy, and quality learning and employment opportunities.
The discussions focused on how local businesses, Economic Development, Employment & Skills and the Community Committee, working together, could deliver practical, meaningful and realistic actions for the Outer West. The meeting received valuable feedback from the local businesses that attended on how best to attract new employers to the area and improve infrastructure to grow existing businesses. The meeting also I have been involved with explored how to link local employment opportunities to local The Board Room Local people and the initiatives available to help businesses to grow and programme which has been develop. Opportunities were identified to better promote the Outer extremely interesting and West as a place to visit and encourage local and wider citizens to provided a useful insight into come to the area for leisure and recreational facilities. the issues currently faced by several local businesses. I Following on from this meeting Members created a Business, believe discussing issues Employment and Skills Sub group, which would look into taking raised in this confidential this piece of work forward. Some emerging key actions include; forum has greatly benefitted all supporting local people into employment and providing support parties taking part and to schools around opportunities for apprenticeships, more mobile library / pop up facilities in areas where there are no services such provides an excellent as Farnley and Wortley and revitalising our high street offer and networking opportunity. supporting businesses to ensure issues are resolved easily
Chris Pratt, and fluidly. Managing Director, Gaunts Ltd The Outer West Community Committee supported Ahead Partnership to develop a successful business brokerage model which was piloted on a small scale in Outer West Leeds (with £10k funding support from the Outer West Community Committee). This model provided proactive engagement with small businesses on an area basis. This initiative pulled together a menu of activities aimed at local businesses and proactively engaged with businesses for mutual benefit. SME’s represent the lifeblood of local areas; offering both local employment and vital services to local people, therefore capacity building via a business brokerage model was required to sustain businesses that were struggling to understand and access the support that is available to them during this difficult economic climate.
The programme has to date reached over 300 small businesses and marks a step change in Business Support delivery, which has been welcomed by the stakeholders of the programme.
Ahead Partnership Business Support Local Award Ceremony Page 33 Community Committee Wellbeing Grant Funding Here are some of the projects funded by the Community Committee in 2014/15
Youth Activities Fund 2014-15 £45,852 Small Grants & Skips £7,246 Summer Bands £ 3,000 Pudsey Christmas Lights £8,000 Farsley Christmas Lights £5,000 Calverley Christmas Lights £1,000 Farsley Festival £2,500 Breeze—Easter 2014 Farsley in Bloom £3,500 Mini Breeze on Farnley Park was Calverley in Bloom £2,500 one of the first projects Outer West Community Committee Farnley in Bloom £1,000 (then Area Committee) had Site Based Gardener £12,004 funded. There was a total of 732 Nature Corridor - FOPH £1,950 attendees at this event. This day was more than the usual Mini Off Road Bikes £1,195 Breeze event, this was more of Burglary & Number Plate Theft £3,000 a community day as other CCTV maintenance & Monitoring £30,000 community service providers were invited. Services invited were: Pudsey Wellbeing Centre £7,900 Armley Juniors Project 4 Young Business Support Local - Phase 2 £10,000 People, Farnley Children’s Cow Close Community Corner £19,768 Centre, Healthy Living Network, Brownies. There was a variety Community Development Worker £15,872 of inflatables for the children and Commemorative brochures of the 1st World War £5,000 young people, arts and crafts The Real Boy, Domestic Violence Project £2,350 activities, den building and the BAM Van where children could Pudsey Bowling Club, lounge refurbishment £4,540 make their own music CD. Leeds Gate G & T Project £7,000 Feedback was fantastic from TOTAL Wellbeing spend £202,618 both parents and young people.
For more information on how to apply for Wellbeing funding please email [email protected] or call 0113 3367856.
Breeze October 2014 As a result of one of the fun days being cancelled due to poor weather conditions, we took 24 children and young people to Herd Farm over 2 days in the October holidays. The activities ranged from Jacob Ladder, Assault Course, High/low ropes. The children and young people had a fantastic time and over the day we saw their personality and confidence grow.
Page 34 Agenda Item 12
Report of: Jane Maxwell, East North East Area Leader
Report to: Outer North East Community Committee – Alwoodley, Harewood & Wetherby
Report author: Andrew Birkbeck, Area Officer, 0113 3367642
Date: 14th December 2015
Outer North East Wellbeing and Youth Activity Fund budgets
Purpose of report
1. The report provides Members with an update on the current position of the Outer North East Community Committee’s budgets and sets out applications for Wellbeing Revenue Funding and Youth Activity Funding for consideration by the Community Committee.
Main issues
2. Wellbeing Revenue – the amount of revenue funding for each Community Committee is determined by a formula based on 50% population and 50% deprivation in each area. The allocation for the Outer North East Community Committee for 2015/16 is £97,510, a reduction of just over 9% on the 2014/15 budget. The Community Committee apportions this budget between the three wards on a population basis.
3. Capital Wellbeing – this is allocated through the council’s Capital Receipts Incentive Scheme (CRIS). 20% of receipts generated are retained locally up to a maximum of £100,000 per capital receipt. 15% is retained by the ward as additional Ward Based Initiative (WBI) funding and 5% is pooled across the Council and transferred to the Community Committees on the basis of need.
4. Youth Activity Fund (YAF) – this funding is determined by the number of children and young people aged 8 – 17. The allocation for this committee for 2015/16 is £41,000. The committee apportions this budget between the three wards using the 8 – 17 year old population figures.
5. More detailed information about the spend against the 2015/16 budget is available in the appendices to this report. (Appendix A – Wellbeing Revenue; Appendix B - Youth Activity Funding).
Page 35 Wellbeing Funding
Current Wellbeing budget position
6. A year end reconciliation of the Wellbeing budget has been completed and taking into account carry-forward figures, the current position for December 2015 is highlighted below:
Ward Carry forward Total budget remaining – Inc. 2015/16 allocation, carry forward and approved schemes Alwoodley £17,125 £ 6,121
Harewood £23,284 £ 26,295
Wetherby £57,807 £ 13,152
7. The following five Wellbeing Revenue applications are for consideration by the Community Committee:
Ward(s) Organisation Project Total Amount cost applied for Harewood Collingham Upgrade of £15,054 £15,054 Bowls Club pathways/disabled access
Alwoodley NorthCall NorthCall Volunteer £7,100 £7,100 Programme
Harewood Scholes Bowls Repairs to Scholes £3,950 £3,950 Club Bowls Club
Harewood Shadwell New flooring and £3,228 £3,228 Independent kitchen equipment Library and Arts Centre
Alwoodley Moortown Over 60s – transport £1,200 £1,200 Social Club & catering costs
Youth Activity Fund
Current Youth Activity Fund budget position
8. The year-end reconciliation of the Wellbeing budget and Youth Activity Fund has been completed and taking into account carry-forward figures, the current position for December 2015 is highlighted below:
Page 36 Ward Carry forward Total budget – inc. 2015/16 allocation, carry forward and new approvals Alwoodley £9,929 £ 18,384
Harewood £13,009 £ 14,504
Wetherby £10,114 £ 16,234
9. The following five Youth Activity Fund applications are for consideration by the Community Committee:
Ward(s) Organisation Project Total Amount cost applied for Alwoodley Next Creative Production – £12,600 £12,600 Generation Arts Project development
Harewood & EPOSS Cluster EPOSS Holiday £52,451 £12,000 Wetherby Programme*
Wetherby Leeds Libraries Wetherby Comic Club £1,000 £1,000 and Information Service
Harewood & EPOSS Autism Support Group £1,000 £1,000 Wetherby
Harewood Barwick-In- New Starters (under £1,185 £455 Elmet Cricket 9) and Girls Club Club
* This application is being reconsidered at the request of both Harewood and Wetherby Ward Members.
10.The following three applications have been approved since the Outer North East Community Committee held on 7th September 2015.
11.These approvals were made under the delegated authority of the Assistant Chief Executive (Citizens and Communities), due to the need for a decision to me made before the next scheduled Committee round. Ward Members have been consulted and were supportive of the following applications.
Ward(s) Organisation Project Total cost Amount Amount applied approved for Wetherby Leeds Lights – Festive Motifs £2,400 £2,400 £2,400 Leeds City Council Alwoodley Communities Conversation £700 £700 £700 Team (ENE) Dinners Alwoodley South Asian Confluence £5,000 £500 £500 Arts Festival
Page 37 Conclusion
12.The Wellbeing Revenue fund provides financial support for projects in the Outer North East area which help to deliver the priorities of the Community Committee (attached for reference at Appendix C).
13.The report has set out the current budget position, applications recently approved through delegated decisions in consultation with Ward Members and a number of funding applications for the Community Committee’s consideration.
Recommendations
14.The Community Committee is asked to:
a. Note the spend to date and current balances for 2015/16;
b. Consider the five Wellbeing Revenue and five Youth Activity Fund applications set out at paragraphs 7 & 9 and approve, where appropriate, the amount of grant to be awarded;
c. Note the three applications that have been approved since the Community Committee met on 7th September 2015 under the delegated authority of the Assistant Chief Executive (Citizens and Communities).
Page 38 Outer North East Community Committee - 14th December 2015 Appendix A
Funding / Spend Items Alwoodley Harewood Wetherby Area Wide Total
Wellbeing Balance b/f 2014/15 17,125.59 23,284.74 57,807.71 £ 98,218.04 Wellbeing New Allocation for 2015/16 33,573.00 26,505.00 28,272.00 £ 88,350.00 Total Wellbeing Spend 50,698.59 49,789.74 86,079.71 - £ 186,568.04
2014-15 approved b/f for paying in 2015/16 18,776.81 15,676.38 60,460.00 - £ 94,913.19 amount budget available for schemes 2015/16 31,921.78 34,113.36 25,619.71 - £ 91,654.85
2014/15 Projects (b/f) Alwoodley Harewood Wetherby Area Wide Total Grit Bin for Main Street and Ash Hill Drive Junction 0.00 168.38 0.00 0.00 £ 168.38 Shadwell Repair and Refurbishment 0.00 5,000.00 0.00 0.00 £ 5,000.00 Wetherby & District Development Fund 0.00 0.00 54,880.00 0.00 £ 54,880.00 Memory Cafes, Socials and Carers Support Group - roll forward 0.00 1,800.00 1,800.00 0.00 £ 3,600.00 Moortown Social Club - Transport Costs for our Members (additional funding) 600.00 0.00 0.00 0.00 £ 600.00 Northcall Welfare and Benefit Worker 7,040.00 0.00 0.00 0.00 £ 7,040.00 Zone Media Mission 3,778.00 0.00 0.00 0.00 £ 3,778.00 Renovation of Court 2 and Surrounding Areas 0.00 4,500.00 0.00 0.00 £ 4,500.00 Music & Dancing Therapy 1,300.00 0.00 0.00 0.00 £ 1,300.00 Alwoodley Conversation Dinners 9.47 0.00 0.00 0.00 £ 9.47 Alwoodley Grit Bins 1,737.42 0.00 0.00 0.00 £ 1,737.42 5th Moor Allerton Guides 'Get Camping' 1,147.92 0.00 0.00 0.00 £ 1,147.92 Improvements to bowling green perimeter, new kitchen and replacement of 0.00 1,608.00 0.00 0.00 £ 1,608.00 second mower Boston Spa Heritage Trail 0.00 0.00 1,780.00 0.00 £ 1,780.00 Farm Watch Land Rovers 2,000.00 2,000.00 2,000.00 0.00 £ 6,000.00 Entrance improvements at Barwick Allotments 0.00 600.00 0.00 0.00 £ 600.00 New Look in Slaid Hill - roll forward 1,164.00 0.00 0.00 0.00 £ 1,164.00
Total of schemes approved in 2014-15 18,776.81 15,676.38 60,460.00 - 94,913.19
2015/16 Projects Approved Alwoodley Harewood Wetherby Area Wide Total Skips and Grit Bins 3,600.00 1,000.00 1,000.00 £ 5,600.00 Community Engagement 300.00 £ 300.00 Small Grants 2,500.00 2,500.00 2,500.00 0.00 £ 7,500.00 Building Capacity in our Neighbourhood 11,000.00 0.00 0.00 0.00 £ 11,000.00 Training & Coaching Nets, Roller and Covers for Coaching Services and 0.00 2,000.00 0.00 0.00 £ 2,000.00 Playing Northcall Playscheme and Northcall Volunteer Programme 7,000.00 0.00 0.00 0.00 £ 7,000.00 Wetherby Festival 2015 0.00 0.00 1,250.00 0.00 £ 1,250.00 Treetops Expenses 500.00 0.00 0.00 0.00 £ 500.00 Wetherby Christmas Lights 0.00 0.00 3,000.00 0.00 £ 3,000.00 Fly Tipping Kits for Harewood & Wetherby Wards 0.00 2,317.50 2,317.50 0.00 £ 4,635.00 Alwoodley Conversation Dinners 700.00 0.00 0.00 0.00 £ 700.00 Confluence Event 500.00 0.00 0.00 0.00 £ 500.00 Wetherby Christmas Motifs 0.00 0.00 2,400.00 0.00 £ 2,400.00
Total of schemes approved in 2015-16 25,800.00 7,817.50 12,467.50 300.00 46,385.00
Total Spend for 2015-16 (incl b/f schemes from 2014-15) 44,576.81 23,493.88 72,927.50 300.00 141,298.19
Total Budget Available for projects 2015-16 50,698.59 49,789.74 86,079.71 - 186,568.04
Remaining Budget Unallocated 6,121.78 26,295.86 13,152.21 - 300.00 45,269.85
Page 39 This page is intentionally left blank Outer North East Community Committee - 14th December 2015 Appendix B Funding / Spend Items Alwoodley Harewood Wetherby Area Wide Total
Balance Brought Forward from 2014-15 9,929.16 13,009.49 10,114.60 33,053.25 New Allocation for 2015-16 15,580.00 12,300.00 13,120.00 41,000.00
Total available (inc b/f bal) for schemes in 2015-16 25,509.16 25,309.49 23,234.60 74,053.25
Schemes approved 2014-15 to be delivered in 2015-16 2,324.40 1,500.00 1,500.00 - 13,024.40
Total Available for New Schemes 2015-16 23,184.76 23,809.49 21,734.60 61,028.85
2014/15 Projects (b/f) Alwoodley Harewood Wetherby Area Wide Total Autism Support Group £ - £ - £ 500.00 £ - £ 500.00 Duke of Edinburgh/Chief Scout/Queen Scout Awards £ - £ 350.00 £ 350.00 £ - £ 700.00 Northcall Nights - Summertime £ 2,092.00 £ - £ - £ - £ 2,092.00 Olympic & Paralympic Legacy Archery Programme £ - £ 1,500.00 £ 1,500.00 £ - £ 3,000.00 Junior Coaching and Training Services £ - £ 6,500.00 £ - £ - £ 6,500.00 Old Leos Junior Cricket Club Junior Coaching Programme £ 232.40 £ - £ - £ - £ 232.40
Total of Schemes Approved brought forward 2014-15 £ 2,324.40 £ 8,350.00 £ 2,350.00 £ - £ 13,024.40
PROJECTS 2015/16 Alwoodley Harewood Wetherby Area Wide Total Wetherby District Scout Camp 2015 £ - £ 950.00 £ 950.00 £ - £ 1,900.00 Northcall Nights £ 4,800.00 £ - £ - £ - £ 4,800.00 Climbing Wall Hire from Herd Farm for Scholes Gala £ - £ 500.00 £ - £ - £ 500.00 The Tempo FM Radio Academy £ - £ - £ 3,700.00 £ - £ 3,700.00 Introductory Squash at Collingham £ - £ 485.00 £ - £ - £ 485.00 After School Dance Clubs £ - £ 520.00 £ - £ - £ 520.00
Total 2015/16 Projects £ 4,800.00 £ 2,455.00 £ 4,650.00 £ - £ 11,905.00
Total Spend for 2015-16 (incl b/f schemes from 2014-15) £ 7,124.40 £ 10,805.00 £ 7,000.00 £ - £ 24,929.40
Total Budget Available for projects 2015-16 25,509.16 25,309.49 23,234.60 - £ 74,053.25
Remaining Budget Unallocated 18,384.76 14,504.49 16,234.60 - £ 49,123.85
Page 41 This page is intentionally left blank Appendix C
Outer North East Community Committee Priorities 2015/16
THEME Priorities Best City for… Business Improve the opportunities for local people seeking work by offering local information and advice. Link up with local businesses to encourage their support for local communities. Help people to broaden their horizons and develop new skills through volunteering opportunities. Encourage shoppers and visitors to the historic town of Wetherby by promoting the town and improving car parking. Support town and parish councils in the production of Neighbourhood Development Plans which enable local communities to shape and influence future development. Encourage efficient, reliable public transport to improve access to services and employment for local people. Support highways improvements which meet the needs of the local communities. Improve the business and leisure environment for local communities through working with partners to improve broadband connectivity. Best City… for Offer support to local organisations to enable them to offer a range of sports, arts and Communities leisure activities for everyone. Work with the community of Bramham to achieve the completion and opening of their new sports pavilion. Reduce crime and anti-social behaviour levels through a partnership approach to problem solving and information sharing in the Wetherby & Harewood, and Roundhay, Alwoodley, Moortown Neighbourhood policing areas. Work in partnership with the local community to sustain a clean and tidy streetscape and high quality public green spaces that the whole community can enjoy and take pride in. Provide regular support for town and parish councils through servicing the quarterly Wetherby & Harewood forum and providing information on activities, funding and volunteering opportunities. Support the Moor Allerton Partnership (MAP) to deliver services to address the needs of the communities of Moor Allerton. Best City for Children & Offer young children the best start in life through the services and activities offered by Young People Alwoodley, Boston Spa and Wetherby Children’s Centres. Reduce the numbers of young people at risk of becoming NEET (not in education, employment or training) through providing appropriate advice and guidance in learning, training and employment. Improve children’s behaviour, school attendance and academic results by providing support and activities for children, young people and their families. Provide opportunities for young people to have fun. Give young people the opportunity to have their say about what happens in their local community. Best City For Health and Support voluntary organisations including MAECare, Northcall and Wetherby in Support of Wellbeing the Elderly, who provide services for vulnerable people. Advise people on living safely in their own homes through promotion of schemes such as home security checks and fire safety checks. Encourage active lifestyles for everyone through supporting and promoting local advice sessions and activities. Deliver a state of the art Medical and Health Centre in Alwoodley through working with local GP practices, the Clinical Commissioning Group and NHS England.
Page 43 This page is intentionally left blank Agenda Item 13
Report of: Jane Maxwell, East North East Area Leader
Report to: Outer North East Community Committee – Alwoodley, Harewood & Wetherby
Report author: Andrew Birkbeck, Area Officer, 0113 3367642
Date: 14th December 2015 Outer North East Parish and Town Council Forum
Purpose of this report
1. The purpose of this report is to provide the Community Committee with the minutes from the latest meeting of the Outer North East Parish and Town Council Forum.
Background information
2. The Outer North East Parish and Town Council Forum provides an opportunity for the parish and town councillors from Alwoodley, Harewood and Wetherby Wards to:
Receive presentations and hold discussions on issues of common interest;
Share information and good practice;
Raise any issues of concern;
The forum meets quarterly, with the position of chair rotating between the Wards.
Main issues
3. The most recent meeting of the Forum took place at Collingham Memorial Hall on 8th October. Agenda items discussed included community safety, highways issues and the environment.
4. The draft minutes of the meeting are attached at Appendix A.
5. The next meeting of the Forum will take place on Thursday 4th February at 7.30pm in Tree Tops Community Centre, Alwoodley Ward.
Page 45 Corporate Considerations
Consultation and Engagement
6. In their role as democratically accountable bodies, local councils offer a means of shaping the decisions that affect their communities.
7. Parish and town councillors and their officers possess local knowledge which can help decision makers in the City Council to make more informed decisions and parishes have made it clear that they would like more influence on services which affect their communities. They offer a means of decentralising the provision of certain services and of revitalising local communities. In turn, the local councils recognise the strategic role of the Leeds City Council and the equitable distribution of services which it has to achieve.
Equality and Diversity / Cohesion and Integration
8. Attendance at the meeting is open to all town and parish councillors and the meetings are held a variety of venues throughout the three wards of Alwoodley, Harewood and Wetherby.
Council Policies and City Priorities
9. Leeds City Council and the local councils within its area share the common belief that working closely together plays a vital contribution to the wellbeing of the communities they serve.
10.To this end, Leeds City Council and the local councils in the Leeds City Council area have a Charter which sets our how they aim to work together for the benefits of local people: http://www.leeds.gov.uk/docs/Parish%20and%20Town%20Council%20Charter%20 2015.pdf
11.Leeds City Council and the local councils are committed to the principles of democratic local government. They are keen to see continued efforts made to improve our system of local democracy and to see greater public participation in and appreciation of this system.
Resources and Value for Money
10 The Parish and Town Council Forum is supported by an officer from the Communities Team (East North East).
Legal Implications, Access to Information and Call In
11 There are no significant legal implications.
Risk Management
12 There are no significant risks identified in this report.
Page 46 Conclusions
13 The Outer North East Parish and Town Council Forum provides a place for the local councils to discuss issues of common interest and concern. It is supported by Ward Members and the Communities Team (East North East).
Recommendations
14 The Community Committee is requested to note the minutes of the Forum and, where appropriate, support the Outer North East Parish and Town Council Forum in resolving any issues raised.
Background documents1
15 None.
1 The background documents listed in this section are available to download from the Council’s website, unless they contain confidential or exempt information. The list of background documents does not include published works.
Page 47 This page is intentionally left blank Outer North East Alwoodley, Harewood Appendix A and Wetherby Wards
Outer North East Parish and Town Council Forum Aberford and District; Alwoodley; Bardsey cum Rigton; Barwick in Elmet & Scholes; Boston Spa; Bramham cum Oglethorpe; Clifford; Collingham with Linton; East Keswick; Harewood; Scarcroft; Shadwell; Thorner; Thorp Arch; Walton; Wetherby; Thursday 8th October 2015 at 7:30pm Chair: Cllr Mathew Robinson
Attendance Cllr Matthew Robinson Harewood Ward Cllr Gerald Wilkinson Wetherby Ward Ruth Reed Aberford & District David Howson Aberford & District Kelsey Shelley Aberford & District (guest) Lyn Buckley Alwoodley Claire Hassell Barwick in Elmet and Scholes Keith Langley Barwick in Elmet and Scholes Gwen Brown Thorner Graham Duxbury Thorp Arch Helen Duxbury Thorp Arch Tony Blackmore Clifford Nick Fawcett Clifford Julian Holmes Collingham with Linton Philip Skelton Collingham wit Linton Judith Pentith East Keswick Debbie Potter Shadwell Marina Heum Boston Spa Harry Chapman Wetherby
Andrew Birkbeck LCC Communities Team (East North East) Inspector Paul Dwyer Outer North East Policing Team Acting Inspector Sue MacLachlan Outer North East Policing Team Nick Hunt LCC, City Development Nick Borras LCC, City Development Jessica Hodgson LCC Environment Action Service
Apologies: Cllr Ann Castle, Cllr Alan Lamb, Cllr Rachel Procter, Cllr John Procter, Kevin Sedman (Harewood PC), Jane Maxwell (Communities Team, Area Leader)
1.00 Cllr Mathew Robinson welcomed everyone to the meeting & introductions were made, including Kelsey Shelley from Aberford who was attending the Forum in an observational capacity as part of her A Level studies.
2.00 Apologies given as above.
3.00 Minutes of last meeting agreed as a true record
Andrew Birkbeck East North East Area Support Team 0113 3367642 Page 49 [email protected] 4.00 Matters Arising
4.01 None.
5.00 Police Update – Inspector Paul Dwyer and Acting Inspector Sue MacLachlan (WY Police)
5.01 PD gave an overview of the current issues in ONE; overall the crime in the area remained very low but there were isolated pockets of criminal activity (theft from motor vehicles in Clifford, Bramham and Boston Spa being recent examples) and statistically, incidents of violent crime were up across the patch. PD explained that the reason for this perceived spike in violent crime was the way in which incidents were now being recorded.
5.02 PD introduced SMac as his replacement as he was due to retire at the end of the month. SMac explained her background and her aspirations for her new role. Cllr Matthew Robinson asked if the ONE area was going to see a reduction in PCSO numbers as part of any proposed policing review. PD assured Cllr Robison that all vacancies were currently covered and that the value of PCSOs was widely recognised within the Police as an essential part of their frontline service.
5.03 Cllr Julian Holmes, Collingham with Linton PC enquired about speed checks and the AB need to promote a safe driving message. SMac said that this issue remained a top priority for the ONE and that messages about speeding awareness were regularly posted on the Police’s social media pages: https://www.facebook.com/WYPLeedsOuterNorthEast/ . AB said he would chase up the offer of SID training for the parishes at the forthcoming Outer North East Tasking meeting.
5.04 Cllr John Richardson, Thorp Arch PC said he had read in a recent ONE Community Committee report that burglaries were up by as much as 30% across the patch. SMac assured the Forum that incidents of burglary dwelling are declining and that steps had been taken to reduce burglary across the ONE. PD expanded that over the past year lessons had been learned around tackling burglary in the area.
5.05 Cllr David Howson, Aberford & District PC asked if the Farm Watch initiative was to continue. SMac confirmed that this was the case and it was working well. SMac furthered that a positive working relationship had also been established with colleagues across the border in North Yorkshire.
5.06 Cllr Claire Hassell, Barwick-in-Elmet & Scholes Parish Council drew attention to a AB couple of reports of information/correspondence being snatched from people’s letter boxes in the parish. SMac said that this was not an issue that was prevalent in the area but something they would keep abreast of. AB to raise at the forthcoming Outer North East Tasking meeting.
5.07 Cllr Matthew Robison concluded the item by offering a huge thanks to PD for all his hard work in the Outer North East area and formally welcoming SMac to her new role.
6.00 Highways Issues – Nick Hunt and Nick Borras (LCC, City Development)
6.01 NB and NH gave an update to the Forum on the ongoing restructure of the Highways Andrew Birkbeck East North East Area Support Team 0113 3367642 Page 50 [email protected] Service. NB gave an further update on issues relating to Privas Way (need local feedback on overnight sleepers); Zebra Crossing on Deighton Road; speeding on Harewood Road entering Collingham; Boston Spa “shared space’ concept scheme (NB to meet stakeholders); Hobberley Lane Shadwell (this scheme is currently under consideration). NH explained that due to the way the contractor’s operate, small-scale schemes need to be packaged-up with larger works in order to increase economies of scale and also reduce the timescales for implementation.
6.02 NH furthered that if parishes wanted to get their schemes considered they should be NH looking to submit their projects to highways early in the new year to be added to their “wish-list”. Cllr Julian Holmes, Collingham with Linton PC asked if the current “wish-list” could be shared with the parishes. NH said he would circulate this along with the rationale/criteria for submitting project proposals and a booklet on highways matters e.g. costs and effectiveness on areas of rumble strips, stop signs etc.
6.03 Further issues were raised regarding the size of the yellow lines in Aberford (NB NB & confirmed they were smaller in Conservation area); Cattle Lane (work to be completed NF in 5-6 weeks); Clifford High Street (NB to talk to Cllr Nick Fawcett, Clifford PC); Albion Street, Clifford (Cllr Nick Fawcett to forward email to NB); King Lane, Alwooldey (work to start at the end of October)
6.04 The issue of HGVs was raised by Cllr Gerald Wilkinson in the context of North Street NB and York Street in Wetherby. NB said both projects were on the “wish-list” but resources were an issue (£200k citywide budget). NH added that in future CIL could be used to match-fund those projects on the “wish-list”. Cllr Matthew Robinson requested that NB circulate a list of existing HGV bans in the ONE area.
6.05 Cllr Debbie Potter, Shadwell PC enquired about what measures could be implemented to offset issues on the cross roads at Redhall Lane and Skelton Lane. NB responded by saying statistically speeds had dropped and there were no accounts of fatal accidents at the junction but he acknowledged that it was a confusing situation for motorists, who used the route as a rat run.
6.06 Responding to Cllr Nick Fawcett’s and Cllr Tony Blackmore’s comments re parking around Clifford School, NH said that is was an aspiration of the service to have 20MPH zones outside of every school by 2020.Cllr Matthew Robinson asked if Shadwell Primary School could be considered amongst the next batch of schools for restrictive zig zag markings.
7.00 Environment Update – Jessica Hodgson (LCC, Environmental Action Service)
7.01 JH said that the new bins she had ordered for the ONE area would be delivered in 4 weeks.
7.02 JH informed the meeting that bin sensor trial was going well; the data that was being gathered that was proving useful. As a result, the pilot was being extended.
7.03 JH updated on civic collections, there are currently 40-60 requests in the ONE area and a 4-6 week waiting time as a consequence. It is anticipated that the waiting time will reduce over the next few weeks.
7.04 JH asked the parishes for feedback on both leafing and verge creep hotspots. Reponses from the Forum for verge creep hotspots included; A58 Scarcroft near Andrew Birkbeck East North East Area Support Team 0113 3367642 Page 51 [email protected] Goodhall Farm; bus stop near Thorner Lane; East Keswick; pavement between Barwick and Scholes (Leeds Road).
7.05 JH said that the Community Committee funded covert fly tipping kits would be in action soon and Town and Parish Council support would be welcomed regarding their use (i.e gathering local intelligence and logistical support such as changing the batteries of the units whilst out on location). The Forum unanimously supported the idea of helping to deploy the kits in their parishes.
7.06 JH distributed a briefing note on Dog Control Orders/Public Space Protection Orders JH and talked through the implications of these new powers. JH mooted the idea that a working group be established to identify areas in the ONE where these new powers could be piloted. The Forum were agreeable to this suggestion.
8.00 Update from Parish and Town Councils
8.01 None.
9.00 Any Other Business
9.01 Cllr Matthew Robison raised the ongoing issue of school transport in East Keswick and MR Barwick. Cllr Matthew Robinson to update on this subject at the next meeting of the Forum.
9.02 Cllr Lyn Buckley, Alwoodley PC wanted to put on record how unhappy the Parish Council were with the service they received from the council’s Forestry Team regarding work that took place in April 2015.
10.00 Date and time of meetings 2015
All 7:30pm – 9:00pm
4th February 2016 – Tree Tops Community Centre, Alwoodley
Andrew Birkbeck East North East Area Support Team 0113 3367642 Page 52 [email protected]