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Kerala State Road Transport Corporation Transport KERALA STATE ROAD TRANSPORT CORPORATION TRANSPORT BHAVAN, FORT, THIRUVANANTHAPURAM - 695 023 Telephone No: 0471-2471011, Extn : 231 /236 E- mail: [email protected], Web: wwwkeralartc.com No.SRB5/001618/2020 Date: 25.02.2021 NOTICE INVITING EXPRESSION OF INTEREST (EOI) Kerala SRTC invites —EXPRESSION OF INTEREST“ from start up firms registered with the Kerala Startup Mission for the implementation of the following online softwares with Annual maintenance contract upto five years at KSRTC. The EOI should be submitted through e-tender portal of Kerala State IT Mission. 1. online Store Inventory Software 2. online Fleet Management Software 3. online Estate Management Software 4. online Crew and schedule Management Software 5. GIS Mapping. 6. Computerized file movement in Legal Section 7. Computerized file movement in Mechanical Section. Only the firms registered under ”Kerala Startup mission‘ of this Government of Kerala and having domain experience in the fields prescribed below are eligible for participating in EOI. 1. Introduction KSRTC has a fleet strength of 6200 buses with our head office located at Transport Bhavan. This institution is headed by Chairman and Managing Director. KSRTC has 30 main depots, 43 sub depots and 20 operating centers spread all over Kerala. For the effective functioning of KSRTC it is proposed to implement separate online softwares in the above fields. Accordingly KSRTC is inviting this EOI to find the expertise in this sector to serve the needs briefed below. Page 1 of 28 Firms who are interested to participate for one or more modules shall have to participate for each module separately. KSRTC deserves the right to go for e-tendering or other tendering process if a solution is not arrived after floating this EOI. The decisions of the Chairman and Managing Director in this case will be final. —This EOI is governed by the Government Order No: G.O. (Rt)No.36/2018/SPD dated 17/09/2018.“ I. Scope of W ork (Computerized online Store Inventory Software) To address these concerns and also to reduce the operational costs of KSRTC the ERP materials and inventory management module must include the following features: o Complete visibility into stock levels of each category across all the stores. o Automated and accurate weighted average valuation for stock. o Data-driven forecasting including seasonal variations and prior requisition status. o Safety-stock based re-ordering. o To avoid both over stocking and under stocking of inventory. o To maintain the availability of materials whenever and where ever required in enough quantity. The spare receipt and distribution activities for KSRTC are conducted at three places namely the Depot stores (stores at depot level), Regional Chief Stores (stores at Workshop level) and at the Chief Stores. The inventory management module must also cater for these operations. The other basic functions or processes to be covered under the inventory management module are: o Provision for automating inventory planning, forecasting, purchasing, storage, issue and inventory control o Provision for generating indents o Provision for handling various stock types o Provision for handling stock keeping units and their definitions Page 2 of 28 o Provision for storing attributes of items including item master definition, item classifications item measures and item locations o Provision for handling internal stock movement and tracking o Generation of issue notes, good received notes, material transfer notes, indents etc o Provision for external stock movement and tracking including Goods Receipt Notes (GRN) / Receipt Order. o Generation of Purchase Orders. o Stores Management. o Distribution. o Tracking of stock opening balances. o Provision for Stock reconciliation. o Inventory tracking at Regional stores and at Depot level. o Inventory tracking at Chief Store level. o Provision for Tickets Stock Management . o Provision for interfaces with other modules including Operations, Finance and HR. o Provision for interfaces with other auxiliary systems of KSRTC o Provision for notifications and alerts generation o Provision for generating MIS reports o Provision for restricting the distribution of spares on hierarchy basis II. Scope of W ork (Computerized online Fleet Management Software) Vehicle no. Reg no. Make Type (ORD/FP/SFP ETC.) Date of commission CF details/Expiry Insurance detail/Expiry Seating capacity Engine type FIP NO Chassis no Depot TYRE NOS BATTERY NOS ALL OTHER AGGREGATE NOS ALLOCATION TO DEPOT • WHEN IT IS ALLOTTED TO UNIT IT SHOULD BE ADDED TO NEW DEPOT ACCOUNT. • INSURANCE DETAILS , WARRANTY DETAILS ETC SHOULD Page 3 of 28 MADE AVAILABLE TO ALL USERS • ALLOCATION/ RE ALLOCATION OF OLD BUSES • DATA BASE FOR ENITRE FLLET • PROVISION FOR ENTERING ALL DETAILS OF EXISTING FLEET • PROVISION FOR PERMANENT ALLOCATION OF BUSES. • TRANSFRRED BUSES SHOULD BE DELETED FROM TRANSFERED DEPOT AND ADDED TO NEW UNIT • PROVISION FOR ON LINE TRNSFERING THE MAINTENACE DETAILS • PERFORMANCE COMPILIATION VEHICLE WISE ENTRY KM OPERATED HSD USED TERRAIN of operation SCHEDULE NAME OF CREW PERIODIC MAINTENANCE DETAILS • DAILY MAINTENANCE • WEEKLY MAINTENANCE • MONTHLY MAINTENANCE • FUEL MAINTEANCE • COOLING SYSTEM MAINTENNCE • ELECTRICAL SYSTEM ,, • TYRE MAINTEANANCE • CF REPAIRS • PERIODIC AGGREGATE REPLACEMENT • LUBRICANTS USED • TYRE LIFE LIFE OF BATTERY • LIFE OF OTHER AGGREGATES • PARTS CONSUMPTION • TYPE WISE Page 4 of 28 • BRAND WISE • CLASS WISE • Depot wise • Awm-wise • Zone wise • TERITTORY WISE • Workshop wise • LIFE OF UNITS • PREMATURE FAILURES • KMPL (KM PER LITER) • EARNING PER LITTER EPL • OIL CONSUMTION RATE (LITERS PER 1000 KM) • CPKM (COST PER KM) • COST OF REPAIRS • CYCLE TIME OF REPAIRS • LIFE OF TYRES-NEW & RTD • LIFE OF BATTERIES • CONSUMPTION OF SPARES • CONSUMTION OF CONSUMABLES • CONSUMPTION OF COMPONENTS • BD RATES • MECHANICAL BD • TYRE BD Page 5 of 28 III. Scope of W ork (Computerized online Estate Management Software) Land have or have not patta Vacant shops Contract expiring shops Land tax, Building tax to be paid License fee due details Also the following provision To generate tender notice To generate LOA To generate temporary confirmation To generate confirmations To generate remainder to units/ licensee To generate stop memo Module -I Land details Unit name Sketch of land Land name Ownership District Details of patta Details of lease if Thaluk any Village Land Tax Survey No No of Buildings Thandaper No Identification No Area Pludged or not Module œII Building details Unit No of Buildings Building No Building Tax No of shops in these Building 1 Stalls 2 LR stall Page 6 of 28 3 Canteen 4 Public comfort station 5 Bakery 6 Medical shop 7 Office TOTAL Module œIII Shop details Unique Status of agreement Identification No of shop Nature of building Security deposit Area of the shop EMD Date of tender License Fee Date of LOA Tax applicable Date of confirmation Details of invoices Period of license Details of payments Date of commencement Date of expiring Module - IV Advertisements Add on Ordinary bus 1 Licensee 2 License fee/year 3 Sd/solvency/Bank guarantee 4 License Period 5 Agreement details 6 Details of invoice issued 7 Details of payments Add on Fast Passenger, Super Fast, etc.. Page 7 of 28 Add on KURTC Buses Hording & Video wall 1 District /Units 2 Licensee 3 License fee 4 SD 5 License period 6 Agreement details 7 Details of invoices issued 8 Details payments HSD Retail outlet 1 Unit 2 Lessee 3 Lease rent 4 Lease period 5 Agreement 6 Expiring date of due contract 7 Details of payment 8 Details dealer commission Coffee vending machine 1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments LR stall at CO 1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices Page 8 of 28 issued 7 Details of payments Space at CO 1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments Space at CO 1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments Space at CO 1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments Space at CO 1 Licensee 2 License period 3 License fee Page 9 of 28 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments Shop on wheels MILMA 1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments KUDUMBASREE 1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments HORTICORP 1 Licensee 2 License period 3 License fee 4 Date of Page 10 of 28 commencement 5 Agreement 6 Details invoices issued 7 Details of payments KTDC 1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments KSRTC logistics 1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments The Estate Management activities of KSRTC are conducted at two places namely the depots and the Chief Office. The Estate Management software must cater to both operations. Type of Users KSRTC Admin KSRTC IT team KSRTC Estate Officials KSRTC Accounts Depot admin Depot Manager Page 11 of 28 IV. Scope of W ork :Online Crew and Schedule Management software: • Core Scope Applications under this include: • Fleet Management • Graphical User Interface (GUI) • Managing operational schedule • Movement Control • Notification/ Reports • Rostering & Crew Management • Crew Management/ Crew Records • Crew Pairing • Long term Crew Planning • Crew Leave Management • Crew Training Management • Swap and Request • Crew Rostering • Fatigue Risk Management System • MIS Reports • Crew Control Functionality • Crew Logbook Functionality • Crew Notification • Crew Pay & Allowances Functionality • Crew Portal • Mobility Solutions • Integrated Document Management System • Other In-Scope Activities: • Turnkey execution of the project by the tenderer.
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