KERALA STATE ROAD TRANSPORT CORPORATION TRANSPORT BHAVAN, FORT, THIRUVANANTHAPURAM - 695 023 Telephone No: 0471-2471011, Extn : 231 /236 E- mail: sr@kerala.gov.in, Web: wwwkeralartc.com
No.SRB5/001618/2020 Date: 25.02.2021
NOTICE INVITING EXPRESSION OF INTEREST (EOI)
Kerala SRTC invites —EXPRESSION OF INTEREST“ from start up firms registered with the Kerala Startup Mission for the implementation of the following online softwares with Annual maintenance contract upto five years at KSRTC. The EOI should be submitted through e-tender portal of Kerala State IT Mission.
1. online Store Inventory Software 2. online Fleet Management Software 3. online Estate Management Software 4. online Crew and schedule Management Software 5. GIS Mapping. 6. Computerized file movement in Legal Section 7. Computerized file movement in Mechanical Section.
Only the firms registered under ”Kerala Startup mission‘ of this Government of Kerala and having domain experience in the fields prescribed below are eligible for participating in EOI. 1. Introduction KSRTC has a fleet strength of 6200 buses with our head office located at Transport Bhavan. This institution is headed by Chairman and Managing Director. KSRTC has 30 main depots, 43 sub depots and 20 operating centers spread all over Kerala. For the effective functioning of KSRTC it is proposed to implement separate online softwares in the above fields.
Accordingly KSRTC is inviting this EOI to find the expertise in this sector to serve the needs briefed below.
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Firms who are interested to participate for one or more modules shall have to participate for each module separately. KSRTC deserves the right to go for e-tendering or other tendering process if a solution is not arrived after floating this EOI. The decisions of the Chairman and Managing Director in this case will be final. —This EOI is governed by the Government Order No: G.O. (Rt)No.36/2018/SPD dated 17/09/2018.“
I. Scope of W ork (Computerized online Store Inventory Software) To address these concerns and also to reduce the operational costs of KSRTC the ERP materials and inventory management module must include the following features:
o Complete visibility into stock levels of each category across all the stores. o Automated and accurate weighted average valuation for stock. o Data-driven forecasting including seasonal variations and prior requisition status. o Safety-stock based re-ordering. o To avoid both over stocking and under stocking of inventory. o To maintain the availability of materials whenever and where ever required in enough quantity. The spare receipt and distribution activities for KSRTC are conducted at three places namely the Depot stores (stores at depot level), Regional Chief Stores (stores at Workshop level) and at the Chief Stores. The inventory management module must also cater for these operations.
The other basic functions or processes to be covered under the inventory management module are: o Provision for automating inventory planning, forecasting, purchasing, storage, issue and inventory control o Provision for generating indents o Provision for handling various stock types o Provision for handling stock keeping units and their definitions
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o Provision for storing attributes of items including item master definition, item classifications item measures and item locations o Provision for handling internal stock movement and tracking o Generation of issue notes, good received notes, material transfer notes, indents etc o Provision for external stock movement and tracking including Goods Receipt Notes (GRN) / Receipt Order. o Generation of Purchase Orders. o Stores Management. o Distribution. o Tracking of stock opening balances. o Provision for Stock reconciliation. o Inventory tracking at Regional stores and at Depot level. o Inventory tracking at Chief Store level. o Provision for Tickets Stock Management . o Provision for interfaces with other modules including Operations, Finance and HR. o Provision for interfaces with other auxiliary systems of KSRTC o Provision for notifications and alerts generation o Provision for generating MIS reports o Provision for restricting the distribution of spares on hierarchy basis
II. Scope of W ork (Computerized online Fleet Management Software) Vehicle no.
Reg no.
Make
Type (ORD/FP/SFP ETC.)
Date of commission CF
details/Expiry
Insurance detail/Expiry
Seating capacity Engine
type
FIP NO Chassis no Depot TYRE NOS
BATTERY NOS
ALL OTHER AGGREGATE NOS
ALLOCATION TO DEPOT
• WHEN IT IS ALLOTTED TO UNIT IT SHOULD BE ADDED TO NEW DEPOT ACCOUNT.
• INSURANCE DETAILS , WARRANTY DETAILS ETC SHOULD Page 3 of 28
MADE
AVAILABLE TO ALL USERS
• ALLOCATION/ RE ALLOCATION OF OLD BUSES
• DATA BASE FOR ENITRE FLLET
• PROVISION FOR ENTERING ALL DETAILS OF EXISTING FLEET
• PROVISION FOR PERMANENT ALLOCATION OF BUSES.
• TRANSFRRED BUSES SHOULD BE DELETED FROM TRANSFERED DEPOT AND ADDED TO NEW UNIT
• PROVISION FOR ON LINE TRNSFERING THE MAINTENACE DETAILS
• PERFORMANCE COMPILIATION
VEHICLE WISE ENTRY KM
OPERATED
HSD USED
TERRAIN of operation SCHEDULE
NAME OF CREW
PERIODIC MAINTENANCE DETAILS
• DAILY MAINTENANCE
• WEEKLY MAINTENANCE
• MONTHLY MAINTENANCE
• FUEL MAINTEANCE
• COOLING SYSTEM MAINTENNCE
• ELECTRICAL SYSTEM ,,
• TYRE MAINTEANANCE
• CF REPAIRS
• PERIODIC AGGREGATE REPLACEMENT
• LUBRICANTS USED
• TYRE LIFE
LIFE OF BATTERY
• LIFE OF OTHER AGGREGATES
• PARTS CONSUMPTION
• TYPE WISE Page 4 of 28
• BRAND WISE
• CLASS WISE
• Depot wise
• Awm-wise
• Zone wise
• TERITTORY WISE
• Workshop wise
• LIFE OF UNITS
• PREMATURE FAILURES
• KMPL (KM PER LITER)
• EARNING PER LITTER EPL
• OIL CONSUMTION RATE (LITERS PER 1000 KM)
• CPKM (COST PER KM)
• COST OF REPAIRS
• CYCLE TIME OF REPAIRS
• LIFE OF TYRES-NEW & RTD
• LIFE OF BATTERIES
• CONSUMPTION OF SPARES
• CONSUMTION OF CONSUMABLES
• CONSUMPTION OF COMPONENTS
• BD RATES
• MECHANICAL BD • TYRE BD
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III. Scope of W ork (Computerized online Estate Management Software)
Land have or have not patta Vacant shops Contract expiring shops Land tax, Building tax to be paid License fee due details Also the following provision To generate tender notice To generate LOA To generate temporary confirmation To generate confirmations To generate remainder to units/ licensee To generate stop memo
Module -I Land details
Unit name Sketch of land Land name Ownership District Details of patta
Details of lease if Thaluk any Village Land Tax Survey No No of Buildings Thandaper No Identification No Area Pludged or not
Module œII Building details Unit No of Buildings Building No Building Tax No of shops in these Building
1 Stalls 2 LR stall
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3 Canteen 4 Public comfort station 5 Bakery 6 Medical shop 7 Office TOTAL
Module œIII Shop details Unique Status of agreement Identification No of shop
Nature of building Security deposit Area of the shop EMD Date of tender License Fee Date of LOA Tax applicable Date of confirmation Details of invoices Period of license Details of payments Date of commencement
Date of expiring
Module - IV Advertisements
Add on Ordinary bus 1 Licensee 2 License fee/year
3 Sd/solvency/Bank guarantee 4 License Period 5 Agreement details 6 Details of invoice issued 7 Details of payments
Add on Fast Passenger, Super Fast, etc..
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Add on KURTC Buses Hording & Video wall 1 District /Units 2 Licensee 3 License fee 4 SD 5 License period 6 Agreement details 7 Details of invoices issued 8 Details payments
HSD Retail outlet 1 Unit 2 Lessee 3 Lease rent 4 Lease period 5 Agreement 6 Expiring date of due contract 7 Details of payment
8 Details dealer commission
Coffee vending machine
1 Licensee 2 License period 3 License fee
4 Date of commencement 5 Agreement
6 Details invoices issued 7 Details of payments LR stall at CO 1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices
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issued 7 Details of payments
Space at CO 1 Licensee 2 License period 3 License fee
4 Date of commencement 5 Agreement
6 Details invoices issued 7 Details of payments
Space at CO 1 Licensee 2 License period 3 License fee
4 Date of commencement 5 Agreement 6 Details invoices issued
7 Details of payments
Space at CO
1 Licensee 2 License period 3 License fee
4 Date of commencement 5 Agreement
6 Details invoices issued
7 Details of payments Space at CO 1 Licensee 2 License period 3 License fee
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4 Date of commencement 5 Agreement
6 Details invoices issued
7 Details of payments
Shop on wheels
MILMA
1 Licensee 2 License period 3 License fee
4 Date of commencement 5 Agreement
6 Details invoices issued
7 Details of payments
KUDUMBASREE
1 Licensee
2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments
HORTICORP
1 Licensee 2 License period 3 License fee 4 Date of
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commencement 5 Agreement 6 Details invoices issued 7 Details of payments
KTDC
1 Licensee 2 License period 3 License fee
4 Date of commencement 5 Agreement
6 Details invoices issued
7 Details of payments
KSRTC logistics
1 Licensee 2 License period 3 License fee 4 Date of commencement 5 Agreement 6 Details invoices issued 7 Details of payments The Estate Management activities of KSRTC are conducted at two places namely the depots and the Chief Office. The Estate Management software must cater to both operations.
Type of Users KSRTC Admin KSRTC IT team KSRTC Estate Officials KSRTC Accounts Depot admin Depot Manager
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IV. Scope of W ork :Online Crew and Schedule Management software:
• Core Scope Applications under this include:
• Fleet Management
• Graphical User Interface (GUI)
• Managing operational schedule
• Movement Control
• Notification/ Reports
• Rostering & Crew Management
• Crew Management/ Crew Records
• Crew Pairing
• Long term Crew Planning
• Crew Leave Management
• Crew Training Management
• Swap and Request
• Crew Rostering
• Fatigue Risk Management System
• MIS Reports
• Crew Control Functionality
• Crew Logbook Functionality
• Crew Notification
• Crew Pay & Allowances Functionality
• Crew Portal
• Mobility Solutions
• Integrated Document Management System
• Other In-Scope Activities:
• Turnkey execution of the project by the tenderer. Page 12 of 28
• Provisioning of Hardware and network infrastructure with redundancy and their maintenance up to and including the Points of Presence.
• 24 x7 support for all applications that have been offered.
• Interface with KSRTC (operating as a LCC)
V. Scope of GIS Mapping: A GIS is to be developed to get a clear idea on the stretches / distance where KSRTC has the right to operate but is not currently operating. It is proposed to map all routes in GIS platform with different layers in order to identify the violations by private operators clearly.
KSRTC currently has 31 notified (nationalized) routes where private operators can operate only at intersections or small stretches typically up to 5 km. The GIS mapping for these routes has to be done. The routes are:
‹ Trivandrum œ Varkala
‹ Trivandrum œ Chirayinkil
‹ Trivandrum œ Thekkady via Changanaserry
‹ Trivandrum œ Kottayam via Ranni
‹ Trivandrum œ Thiruvalla via Kozhencherry
‹ Trivandrum œ Palghat
‹ Trivandrum œ Cannanore
‹ Quilon œ Pampa
‹ Kottarakkara œ Pathanamthitta via Pathanapuram
‹ Alleppey œ Thiruvalla and Alleppey œ Chengannur
‹ Alleppey œ Thiruvalla via Mannar
‹ Alleppey œ Pathanamthitta
‹ Changanaserry œ Changanaserry (circular)
‹ Kottayam œ Thekkady and Ernakulam œ Thekkady
‹ Kottayam œ Punalur via Thiruvalla - Pathanamthitta
‹ Kottayam œ Kattappana via Moolamattom
‹ Kottayam œ Kozhikode
‹ Ernakulam œ Thrissur via Irinjalakuda
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‹ Ernakulam œ Palghat
‹ Ernakulam œ Guruvayur
‹ Ernakulam œ Payyannoor
‹ Thrissur œ Triprayar œ Thrissur (circular)
‹ Palghat - Cannanore
‹ Kozhikode œ Guruvayur via Pattambi
‹ Kozhikode œ Guruvayur via Kuttipuram
‹ Kozhikode œ Kasaragode
‹ Kozhikode œ Mananthody
‹ Kozhikode œ Meppady
‹ Kozhikode œ Vazhikkadavu
‹ Cannanore - Kasaragode
‹ Aluva - Kattappana
1. Currently, we are unable to get a map view of the operational parameters of KSRTC services including the operating schedules, times, number of trips etc. A map view of the same for the above routes should also be available.
2. The GIS system should be integratable with the crew and fleet management and PIS systems being developed by CDAC.
3. The GIS system should have the capability for geo analytics and generation of GTFS feeds.
4. The current routes operated by KSRTC and the routes where KSRTC is ready to operate should be shown as different layers with a sub classification of roads as State Highway (SH) and National Highway (NH).
5. The information and data about all the assets of KSRTC should be provided as a layer
VI. Scope of W ork (Computerized Law section) S COPE OF W ORK
1. DAILY ANALYSIS ON
• All litigation filed against K.S.R.T.C-
• No. of Cases
• Types of Cases
• Employees / non employee / public who filed Cases
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• Construction / Licenses who have filed cases
• KSRTC Land / boundary under disputes 2. SORTING OF CASES UNDER SEPARATE HEADS - o Transfer & posting cases œ PL Section o Vigilance / disciplinary Cases o Civil Cases o MACT Cases o Complaints / Petition under various commissions 3. KSRTC BUSES INVOLVED IN ACCIDENTS / ACCIDENT MONITORING SYSTEM
• Details œ Date, Place & Time of Accident
• Whether OP(MV) filed
• No. of Petitioner‘s in a single MACT
• Repeated Accidents monitoring
• Name of Driver involved in the accident
• Name of Driver who make repeated accidents
3. CASE MONITORING SYSTEM L Notices / Petitions received and to be served
L Notices / Petitions to be served to the concerned Unit / Sections
Written Statement / Counter Affidavits / to be filed before Courts L Whether Statement of Facts received from the concerned seats L Due date of filing
L Judgment / orders / decree pronounced cases
L Date of compliance of Court orders
L Judgment pronounced
o Dismissed o Disposed with direction o Allowed
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L Whether received Judgment
L Appeal filed
L Review filed
L SLP filed
L Case entrusted to which Standing Counsel
L Advocate fee paid / Not paid
L Amount paid as Adv. Fee / pending bills
VII. SCOPE Functioning of Mechanical Section IMPORTANT WORKS. L NEW BUS INDUCTION
o CHASSIS /BUS RECEIVED IN BODY BUILDING UNIT THE CHASSIS NO AND RELATED DETAILS
TO BE AVAILABLE ON LINE TO MECHANICAL SECTION EXACTLY AS ENTERED IN STORES AND BODY BUILDING.
DETAILS SUCH AS
• CHASSIS NO.
• ENGINE NO.
• FIP NO
• MAKE,
• TYPE ETC..
• TYRE NOS,
• BATTERY NOS,
• GEARBOX NO,
• REAR AXLE NO, ETC
• BUS CONSTRUCTION
• INITIAL ODO-METER READING
BUS BODY BUILDING o DATE OF STARTING WORK o DATE OF COMPLETIONF OF WORK o MANDAYS TAKEN o COSTING MATERIALS
MANPOWER OVERHEADS
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ENERGY AND OTHER COST
TOTAL COST OF BODY BUILDING
ON COMPLETION OF BUS BUILDING AND GR TAKEN,
THE BUS SHOULD BE TAKEN INTO FLEET
FLEET MANAGEMENT DETAILS o Vehicle no. o Reg no. o Make o Type (ORD/FP/SFP ETC.) o Date of commission o CF details/Expiry o Insurance detail/Expiry o Seating capacity o Engine type o FIP NO o Chassis no o Depot o TYRE NOS
o BATTERY NOS o ALL OTHER AGGREGATE NOS
ALLOCATION TO DEPOT WHEN IT IS ALLOTTED TO UNIT IT SHOULD BE ADDED TO NEW DEPOT ACCOUNT.
INSURANCE DETAILS , WARRANTY DETAILS ETC SHOULD MADE
AVAILABLE TO ALL USERS
L ALLOCATION/ RE ALLOCATION OF OLD BUSES
DATA BASE FOR ENITRE FLLET
PROVISION FOR ENTERING ALL DETAILS OF EXISTING FLEET
PROVISION FOR PERMANENT ALLOCATION OF BUSES.
TRANSFRRED BUSES SHOULD BE DELETED FROM TRANSFERED DEPOT AND ADDED TO NEW UNIT
PROVISION FOR ON LINE TRNSFERING THE MAINTENACE DETAILS
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L PERFORMANCE COMPILIATION
• VEHICLE WISE ENTRY o KM OPERATED o HSD USED o TERRAIN of operation o SCHEDULE o NAME OF CREW
PERIODIC MAINTENANCE DETAILS DAILY MAINTENANCE WEEKLY MAINTENANCE
MONTHLY MAINTENANCE
FUEL MAINTEANCE
COOLING SYSTEM MAINTENNCE ELECTRICAL SYSTEM ,,
TYRE MAINTEANANCE
CF REPAIRS PERIODIC AGGREGATE REPLACEMENT
o LUBRICANTS USED
o TYRE LIFE
o LIFE OF BATTERY
o LIFE OF OTHER AGGREGATES
o PARTS CONSUMPTION
• TYPE WISE
• BRAND WISE
• CLASS WISE
• Depot wise
• Awm-wise
• Zone wise
• TERITTORY WISE
• Workshop wise LIFE OF UNITS PREMATURE FAILURES
KMPL (KM PER LITER)
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EARNING PER LITTER EPL
OIL CONSUMTION RATE (LITERS PER 1000 KM)
CPKM (COST PER KM)
COST OF REPAIRS
CYCLE TIME OF REPAIRS
LIFE OF TYRES-NEW & RTD
LIFE OF BATTERIES
CONSUMPTION OF SPARES
CONSUMTION OF CONSUMABLES CONSUMPTION OF COMPONENTS
BD RATES
• MECHANICAL BD
• TYRE BD
L FUND SACTIONING FOR LOCAL REPAIRS AND MAINTENANCE WORKS
FUND REQUESTS FROM DEPOTS ON LINE WITH DIGITAL SIGNATURE
BUS NO
DEPOT
NATURE OF WORK
DATE OF SAME WORK PREVIOUSLY DONE
FUND DETAILS
PROVISION FOR UPLOADING THE SUPPORTING DOCUMENTS (SCANNED) ALONG WITH THESE REQUESTS
RECEIPT OF REQUESTS IN THE TRAY OF MANAGER M&W
PROVISION FOR TRNSFERING THE REQUEST TO SUPDT,SECTION CLERK ETC
o PROCESSING OF THE REQUEST AND SENDING TO ED(MW), GM(T), FA & CAO ETC
o SANCTIONING OF HIGH AMOUNTS HAS TO BE SEND TO CMD
RETURN OF THE FILES TO MANAGER MW IN THE REVERSE ORDER
• CREATION OF PROCEEDINGS (STANDARD TEMPLATE REQUIRED)
• DIGITAL SIGNING OF THE PROCEEDINGS IN DIFFERENT LEVEL HIERARCHY.
• DESPATCH OF DULY SIGNED PROCEEDINGS TO ALL CONCERNED SUCH AS REQUESTING DEPOT, FA &CAO, IA, Page 19 of 28
P-BILL SECTION, CASH ETC.
L TEMPORARY POOLING OF BUSES TO DEPOTS FOR SPECIAL SERVICE OPERATIONS
THERE SHOULD BE A TRAY IN EVERY DEPOT ACCOUNT TO RECEIVE THE TEMPORAIRLY POOLED BUSES.
PROVISION FOR ENTERING THE DAILY OPERATING DATA OF THESE BUSES.
THESE DAILY OPEARTION DATA SHOULD BE AUTOMATICALLY TRANSFERRED TO HOME UNITS.
IF THE POOLING IS FOR LONGER DURATION (MORE THAN 15 DAYS) THERE SHALL BE PROVISION TO ENTER THE DATA IN NEW UNIT ACCOUNT AND TO ARRANGE THE MAINTENANCE.
L DECISIONS ON DEPUTATION OF OFFICERS FOR TRAINING
A MASTER FILE FOR TRAINING OF ALL OFFICER
ALREADY GIVEN TRAINING TO BE INCORPORATED
THERE SHALL BE PROVISION TO LOCATE OFFICERS WHO ARE NOT GETTING TRAINING
L DECISIONS ON DEPUTATION MECHANICAL STAFF FOR TRAINING
A MASTER FILE FOR TRAINING OF ALL EMPLOYEES
PROVISION ALREADY GIVEN TRAINING TO BE INCORPORATED
THERE SHALL BE PROVISION TO LOCATE EMPLOYEES WHO ARE NOT GETTING TRAINING
L STAFF CAR RECORD DETAILS AND MAINTENANCE DETAILS
REGISTRATION DETAILS CF DETAILS
TAX DETAILS
INSURANCE DETAILS
PUC DETAILS REPAIR AND MAINTENACE DETAILS
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OBTAINING BOARD SANCTION FOR INDUCTION OF NEW BUSES
L ON RECEIPT DEMAND FROM TRAFFIC SECTION
L WITHDRAWAL OF BUSES TO KSRTC WORKSHOPS FOR REPAIRS
GATE PASS (Manual printable) AND ISSUE NOTE (digitally signed) TO BE GENERATED WHEN A BUS IS SENDING TO RW/CW FOR REPAIRS.
THIS GATE PASS AND ISSUE NOTE TO BE SENT ONLINE TO RID SECTION OF WORKSHOP
THE WORKSHOP SHOULD TAKE THE BUS INTO THEIR ACCOUNT
THIS ACCOUNT SHOULD BE ACCESSIBLE TO HO
CREATION OF JOB CARD , DATE OF RECEIPT, DATE OF STARTING WORK, DATE OF COMPLETION OF WORK, MANDAYS UTILISED FOR EACH CATEGORY, SPARES AND CONSUMABLE USED,
COST OF REPAIR. TEMPLATE FOR JOB CARD TO BE AUTOMATICALLY CREATED.
REPORTS LIKE CYCLE TIME, LONG DETENTION,
TYPE OF WORKS, COH, CF, MAJOR ACCIDENT REPAIR , GLASS REPLACEMENT, POH, MINOR REPAIRS ETC
RETURN GATE PASS AND ISSUE NOTE
L DETENTION OF BUSES IN DEPOTS FOR REPAIRS
BUS NO , DATE OF DETENTION, REASON FOR DOCKING ETC SHOULD BE AVAILABLE TO CO
SPARES REQUIREMENT IF ANY TO BE KNOWN TO CO
BUS MAINTENANCE PROGRAMME
DAILY œONCE IN 24 HRS.
WEEKLY-2000 KM OR 7DAYS WHICH EVER IS EARLIER. MONTHLY- 50000 KM OR 6 MONTHS WHICH EVER IS EARLIER OR AS DESIRED BY KSRTC
FULE MAITENANCE-24000 KM
RECOMMANDATION
COOLANT CHANGE-
CF REPAIRS
COOLING SYSTEM MAINTENANCE.
L WITHDRAWAL OF BUSES TO WORKSHOPS OF AUTHORISED DEALERS FOR REPAIRS
DETAILS OF LIFE
• AGE
• KM TOTAL COST OF REPAIR SO FAR Page 21 of 28
CURRENT REPAIR COST
CPKM YEAR WISE TO BE AVAILABLE
RECOMMENDATIONS FOR WITHDRAWAL FROM DEPOT
REASONS FOR WITHDRWAL
HIERARCHIAL RECOMMENDATIONS/APPROVAL
FINAL DECISION OF WITHDRWAL
DATE OF WITHDRWAL TO WORKSHOP
DELETION FO BUS FROM FLEET.
HANDING OVER THE LIST TO PURCHASE SECTION FOR ARRANGING SALE
TYRE DOCUMENTATION TYRE DOCUMENTATION NEW TYRE RECEIPT IN STORES
MANUFACTURERS NO. MAKE/ MODEL ENTRY DEPOT/DEPARTMENT CODE
ISSUE TO DEOPT(STORE)
RECEIPT IN DEPOT(STORE) INDENTING BY USER(ELECTRICIAN/CHARGEMAN/ADE)
ENTRIES IN DEPOT MAINTENANCE MODULE
BUS NO. AND POSITION WHERE IT IS FITTED
ROUTE/CLASS OF SERVICE/TERRAIN KM ENTRIES, DEFECT, ETC
REMOVAL AND REFITTING ON SAME BUS OR ANOTHER BUS
OIL CHANGE-AS PER VEHICLE MANUFACTURERS SENDING BACK TO RW/CW FOR RETREADING
GIVING BACK TO DEPOTS AFTR RETREAD RETREAD TYRE HISTORY ENTRIES
FITTD BUSES/ROUTES/ETC
TREAD BRAND WISE KM œ TO BE AVAILABLE TO CO
ROUTE WISE KM œTO BE AVAILBALE TO CO TYPE WISE KM-9X20, 10X20 /RADIAL-NYLON ETC.-TO BE AVIALABLE TO CO
L BATTERY DOCUMENTATION
RECEIPT OF NEW BATTERY IN CS
• TYPE
• MODEL Page 22 of 28
• OPENING OF BATTERY CARD o RECORDING OF MANUFACTURERS NO o GIVING DEPARTMENT NUMBER ISSUE TO DEPOT(STORE)
RECEIPT AT DEPOT(STORE) o ENTRIES IN STORES ACCOUNT o ISSUE TO CONSUMER INDENTING BY DEPOT USER (ELECTRICIAN) o ENTERING IN ELECTRICAL SECTION STOCK REGISTER
o BATTERY NO. o BUS NO. o DATE OF FITMENT o SP.GRAVITY/VOLT ETC o BUS NO. MODEL OF BUS/CLASS OF SERVICE REMOVAL DATE/ REFITTED BUS
o LIFE CCOVERED.(WHEN DESPATCHED BACK TO WORKSHOP)
AVERAGE LIFE OF BATTERY
• MONTH WISE LIFE
• DEPOT WISE LIFE
• AWM WISE
• WORKSHOP WISE
RECEIPT AT RW FOR RETREAD
• ZONE WISE
• MAKE WISE LIFE ETC
• CLASS WISE
• PREMATURE FAILURES
• REPLACEMENT STATUS.
DASH BOARD REQUIREMENTS 1. FLEET DETAILS
2. PERFORMANCE DETAILS
3. STAFF DETAILS
4. DEPUTATION
5. SCRAP BUS DETAILS
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6. FUNDS
7. HSD PUMP LICENCING
8. TANKER TRUCKS
9. VEHICLE POSITION
10.MANPOWER DEVELOPMENT
11.ANNUAL PLAN DETAILS
12.AWM INSPECTION REPORTS
13.INSSURENCE DETAILS
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2. Pre Qualification Criteria
2.1. The bidder should be a registered firm in Kerala Start up Mission, documentary proof shall be submitted.
2.2. Firms should have sufficient qualified experienced personal to design and development such applications.
2.3. The company should have sufficient technical expertise and requisite infrastructure to develop / install Computerization.
2.4. The company should also have the authorization of full support of maintenance of software including updation.
2.5. The company should have developed at least three running project for any firms Government Institutions / PSU during the last 3 years ending 31st March 2020. Project shall mean work of testing, implementation and commission of Computerized Store Inventory System of similar model in the major organization of Central Government / State Government / Central Autonomous bodies / State Autonomous bodies / Central Public Undertaking / Sate Public Undertaking or other Government institute in India.
2.6. Letters of reference from past customers along with contact, address etc. of each customer should be provided in order to show past performance in the executing of projects of a comparable nature and complexity
2.7. The bidder‘s will have to separately submit the proposal for each software, and also the qualified bidders will have to quote separately for each software.
3 EOI documents should cover the following:-
3.1. The bidder shall submit registration document of Kerala Start up Mission, documentary proof shall be submitted.
3.2. Specification of the offered software module shall be specified.
3.3. The bidder shall submit the details of three running application for any firms Government Institutions / PSU during the last 3 years ending 31st March 2020 (as per clause 2.5).
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3.4. Manpower details may be collected with a resume. 3.5. Letters reference from past customers along with contact address, phone / mobile No., e- mail ID etc of each customer should be provided in order to show past performance in the execution of projects of a comparable nature and complicity. 3.6. The warranty / AMC details should be specified. 3.7. Annexure -A after filling all the columns. 3.8. The other information useful to KSRTC may also be provided. 3.9. The bidder shall submit registration details of Firm with Kerala Start Up Mission. 4. Stages of Evaluation:
4.1. Prebid Meeting (mode of prebid meeting will be published on the website: keralartc.com).
4.2. Opening of the EOI. 4.3. EOI submitted starter will be given an opportunity for conducting system study and this shall be followed by submission of technical proposal.
4.4. Technical Evaluation by the Technical committee constituted by KSRTC.
4.5. Demo presentations of the proposed solution of the shortlisted bidders by the technical committee.
4.6. Technical Evaluation by the Technical committee for the demo presentations.
4.7. The short listed bidders after second stage of technical evaluation shall furnish the price bid in the e-tender portal submitted by KSRTC against each software requirement. 5. Responsibilities of the successful bidder:
5.1. The responsibility of the successful bidder includes hosting the Application in secured Indian cloud storage and shall be migrated within 6 months to State Data Centre (SDC) Kerala. 5.2. CERTIFICATION: The successful bidder has to obtain certifications for the entire system by STQC and is to be hosted in the state data center maintained by KSITM and all charges for certification shall be borne by the successful bidder.
5.3. DATA SECURITY/CONFIDENTIALITY: The data captured shall be stored securely keeping the confidentiality. These data should not be shared in full or part with any other agencies.
5.4. In case of any dispute and after completion of AMC, complete documentation of the work completed up to the date of exit like SRS, source code, hosting details, license details shall be handed over to KSRTC.
5.5. All the login credentials at various levels should be shared with the officials authorized by KSRTC
5.6. Training regarding the work done up to the date of termination to be provided to the designated team from KSRTC.
5.7. Training on the remaining work to be carried out so that the KSRTC officials are equipped to continue the work from where bidder has quit.
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The scanned copy of all the documents should be submitted online through e-GP website: www.etenders.kerala.gov.in Kerala State IT Mission, e-Government procurement PMU & Help desk, basement Contact address/ floor of Pension Treasury Building, Uppalam Telephone Nos. for help Road, Statue, Thiruvananthapuram in case of any doubt in Ph: 0471 - 2577088, 2577188; Toll free online submission of No.18002337315; documents (Help desk) e-mail: [email protected] W ebsite: www.etenders.kerala.gov.in Chairman & Managing Director, Kerala State Road Transport Corporation, Address —EOI“ Transport Bhavan, Fort, Thiruvananthapuram Inviting Authority œ 695023 e-mail : [email protected] W ebsite: www.keralartc.com
For CHAIRMAN & MANAGING DIRECTOR
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ANNEXURE —A“ The following information may please be furnished along with the EOI Name of the work :- Computerized Store Inventory System with Five year AMC Sl. Term To be filled by the Bidder No.
1 Name of the Firm participated in the EOI
2 Address of the Registered Office of the Firm along with the details of Person to be contacted , Phone No, Fax No, E-mail ID, Website address, etc 3 Details of Registration under Kerala Startup Mission(copy to be attached)
4 Permanent Account No (PAN)
5 Tax Index No (TIN) Copy of the Certificate of Registration to be enclosed.
Year 2017-2018 =Rs 6 Turnover of the Firm for the last 3 years Year 2018-2019 =Rs
Year 2019 œ 2020 = Rs
Agreed warranty and AMC within a period of 7 Warrantee / AMC …......
8 Name of Name of organization executed work Details of similar project executed. Documents to be enclosed.
9 Whether blacklisted by the Central Govt./any State Govt./any State Transport Undertakings I/We hereby declare that the information furnished above are true, to the best of my/our knowledge and belief.
Signature of Bidder: Name of Bidder: Office seal
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