Download Pdf Packet

NOTICE OF PUBLIC MEETING

TO: THE BOARD OF DIRECTORS OF THE WOODLANDS TOWNSHIP AND TO ALL OTHER INTERESTED PERSONS:

Notice is hereby given that the Board of Directors will hold a Regular Board Meeting on Thursday, July 19, 2018, at 6:00 p.m., at the office of The Woodlands Township, 2801 Technology Forest Blvd, The Woodlands, Texas, within the boundaries of The Woodlands Township, for the following purposes:

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

2. Call meeting to order;

3. Receive, consider and act upon adoption of the meeting agenda;

4. Recognize public officials;

5. President / General Manager's Report; a. Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA)

6. Public comment;

CONSENT AGENDA

7. Receive, consider and act upon the Consent Agenda; (This agenda consists of non-controversial or "housekeeping" items required by law. One motion with modifications, if applicable, approves for action, all items contained within the Consent Agenda. Items may be moved from the Consent Agenda to the Regular Agenda by any Board Member making such request prior to a motion and vote.)

a. Receive, consider and act upon approval of the minutes from the June 5, 2018 Special Board Meeting, the June 21, 2018 Board Planning Session, the June 21, 2018 Regular Board of Directors Meeting, the June 27, 2018 Board Planning Session, and the June 27, 2018 Regular Board of Directors Meeting for the Board of Directors of The Woodlands Township;

b. Receive, consider and act upon Administrative Reports for Community Services;

c. Receive, consider and act upon Administrative Reports for Law Enforcement and Community Policing;

d. Receive, consider and act upon Administrative Reports for Transportation (Park and Ride and Trolley System);

e. Receive, consider and act upon Administrative Reports for The Woodlands Fire Department;

f. Receive, consider and act upon approving and authorizing execution of an Interlocal Purchasing Agreement with Conroe Independent School District (C-2018-0375);

g. Receive, consider and act upon approval of water and sewer line easements with San Jacinto River Authority (P-2018-0474, P-2018-0475, P-2018-0476, P-2018-0477, & P-2018-0478);

REGULAR AGENDA

8. Receive, consider and act upon a briefing on The Woodlands Fire Department ISO 1 rating;

9. Receive, consider and act upon an agreement for the 2018 Residential Survey and approval of the survey instrument (C-2018-0479);

CLOSED MEETING (if applicable)

10. Recess to Executive Session to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

11. Reconvene in public session;

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

12. Consideration of items to be placed on the agenda for next month's meeting;

13. Board announcements; and

14. Adjournment.

President/General Manager for The Woodlands Township

This building is wheelchair accessible. Handicap parking spaces are available. To request other accommodations, call 281-210-3800 or email [email protected].

Agendas and Board Meetings may be viewed live at http://www.thewoodlandstownship-tx.gov/index.aspx?NID=778.

Board of Directors Meeting Agenda Meeting Date: 07/19/2018 SUBJECT MATTER: Receive, consider and act upon approval of the minutes from the June 5, 2018 Special Board Meeting, the June 21, 2018 Board Planning Session, the June 21, 2018 Regular Board of Directors Meeting, the June 27, 2018 Board Planning Session, and the June 27, 2018 Regular Board of Directors Meeting for the Board of Directors of The Woodlands Township;

FISCAL IMPACT: BACKGROUND: RECOMMENDATION: Approve minutes as presented.

Attachments 6-5-18 Special BOD Minutes VOTE TABS 6-5-18 Special Meeting 6-21-18 Planning Session Minutes VOTE TABS 6-21-18 Planning Session 6-21-18 Regular BOD Minutes VOTE TABS 6-21-18 Regular Meeting 6-27-18 Planning Session Minutes VOTE TABS 6-27-18 Planning Session 6-27-18 Regular BOD Minutes VOTE TABS 6-27-18 Regular Meeting

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

SPECIAL BOARD MEETING

June 5, 2018

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on June 5, 2018, posted to begin at 12:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

Chairman Gordy Bunch led the Pledge of Allegiance to the United States flag and Texas State flag.

2. Call meeting to order;

Chairman Bunch called the meeting to order at 12:10 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members with three members absent. As a quorum was present, the Board proceeded with the meeting. Present: Chairman Gordy Bunch; Secretary Ann Snyder; Treasurer John Anthony Brown; Director Carol Stromatt Absent: Vice Chairman John McMullan; Director Brian Boniface; Director Bruce Rieser Staff Don Norrell, Nick Wolda, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Secretary Ann Snyder moved to adopt the meeting agenda. Second by: Director Carol Stromatt

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan ABSENT Secretary Ann Snyder YES

Board of Directors Special Board Meeting June 5, 2018 1

Treasurer John Anthony Brown YES Director Brian Boniface ABSENT Director Bruce Rieser ABSENT Director Carol Stromatt YES

4. Recognize public officials;

There were no public officials in attendance.

5. Public comment;

The following individuals provided public comment: Carlos Wehby- 82 N. Country Gate Circle; asked questions on how The Woodlands Covenants will change, or consolidate once incorporated. Jayland Keeney- 7 Spring Basket Trail; expressed his concerns on a neighboring resident who is renting out their home on a public rental website, and shared that this is affecting his family's privacy and safety.

CONSENT AGENDA

6. Receive, consider and act upon the Consent Agenda; (This agenda consists of non-controversial or "housekeeping" items required by law. One motion with modifications, if applicable, approves for action, all items contained within the Consent Agenda. Items may be moved from the Consent Agenda to the Regular Agenda by any Board Member making such request prior to a motion and vote.)

There were no items on the Consent Agenda.

REGULAR AGENDA

7. Receive, consider and act upon potential recreational activities for the upper channel of The Woodlands Waterway for the summer of 2018 and a budget adjustment in connection therewith;

Director of Parks and Recreation, Chris Nunes provided an overview of potential recreational amenities for The Woodlands Waterway recommended by The Woodlands Land Development Company, which included pedal boats, row boats, sail boats, fishing, and a Whitewater Center. Next, Mr. Nunes shared the recommendation of Swan Boats to the upper channel of The Woodlands Waterway, and shared that the boats are approximately $4,700 per boat and carry up to four passengers. Next, Mr. Nunes shared that the Swan Boats would be docked on the south side of the Town Green Turning Basin near The Riva Row Boat House, and shared information on a proposed fee structure for the Swan Boats. Board discussion followed.

Motion by: Secretary Ann Snyder moved to approve the staff recommendation of adding Swan Boats to the upper channel of The Woodlands Waterway. Second by: Director Carol Stromatt

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan ABSENT Secretary Ann Snyder YES

Board of Directors Special Board Meeting June 5, 2018 2

Treasurer John Anthony Brown YES Director Brian Boniface ABSENT Director Bruce Rieser ABSENT Director Carol Stromatt YES

CLOSED MEETING (if applicable)

8. Recess to Executive Session at 12:30 P.M. to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

Chairman Bunch informed the Board that it would be necessary to recess to executive session.

9. Reconvene in public session at 1:01 P.M.;

Chairman Bunch shared that it would be necessary to take action on matters discussed in executive session.

10. Receive, consider and act upon a ground lease agreement with the Westin Hotel for the purpose of enlarging an outdoor dining area adjacent to Waterway Square;

Motion by: Secretary Ann Snyder moved to authorize the President/General Manager and Legal Counsel to draft, negotiate, and execute an agreement with The Howard Hughes Corporation and it's affiliates for the use of approximately 470 square feet of space for patio use by The Westin near the Waterway Pedestrian Bridge in exchange for equal value use by The Woodlands Township of one Waterway Kiosk at Waterway Square for a term not to exceed five years, with a single renewal term after notice. Second by: Treasurer John Anthony Brown

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan ABSENT Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface ABSENT Director Bruce Rieser ABSENT Director Carol Stromatt NO

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

11. Consideration of items to be placed on the agenda for next month's meeting;

There were no items considered to be placed on the agenda for next month's meeting.

12. Board announcements; and

The Board wished good luck to The Woodlands High School Varsity Boys Baseball team at the State Championship game.

Board of Directors Special Board Meeting June 5, 2018 3

13. Adjournment.

Motion by: Treasurer John Anthony Brown moved to adjourn the meeting at 1:03 P.M. Second by: Secretary Ann Snyder

______Ann Snyder Secretary, Board of Directors

Board of Directors Special Board Meeting June 5, 2018 4

6/5/18 - Special Board of Directors meeting; 12:00 p.m. A=abstain

Ann Snyder Ann

Bruce Rieser Bruce

GordyBunch

John A. Brown A. John

Brian Boniface Brian

Carol Stromatt Carol John McMullan John 7. Regular Agenda. Approved the staff recommendation of adding Swan Boats to the upper channel of The Woodlands Waterway; Y Y Y Y

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

BOARD PLANNING SESSION

June 21, 2018

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on June 21, 2018, posted to begin at 4:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

Vice Chairman John McMullan led the Pledge of Allegiance to the United States flag and Texas State flag.

2. Call meeting to order;

Vice Chairman McMullan called the meeting to order at 4:04 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members with two members absent. Present: Vice Chairman John McMullan; Secretary Ann Snyder; Director Brian Boniface; Director Bruce Rieser; Director Carol Stromatt Absent: Chairman Gordy Bunch; Treasurer John Anthony Brown Staff Don Norrell, Nick Wolda, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Secretary Ann Snyder moved to adopt the meeting agenda. Second by: Director Brian Boniface

Passed: Chairman Gordy Bunch ABSENT Vice Chairman John McMullan YES Secretary Ann Snyder YES

Board of Directors Board Planning Session June 21, 2018 1

Treasurer John Anthony Brown ABSENT Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

4. Recognize public officials;

There were no public officials in attendance.

5. Public comment;

The following individuals provided public comment: Mike Bass- N. Berryline Circle; shared his opinions on Township operational practices, and provided a recommendation for the upcoming 2018 Residential Survey.

CONSENT AGENDA

There were no items on the Consent Agenda.

REGULAR AGENDA

7. Receive, consider and act upon matters regarding the Incorporation Planning Study (C-2017-0433 & C-2018-0138);

Alan Pennington of Matrix Consulting Group provided an overview of the Incorporation Planning Study's project status, and shared that a base financial model which represents the current service levels has been developed, and shared that the Incorporation Planning Study Website is now live. Next, Mr. Pennington shared that the Police Assessment is currently being developed, and a draft report will be presented to the Board during July Board Planning Sessions, the Pavement Management Plan is also being developed and will be presented to the Board during August Board Planning Sessions, and the Overall Infrastructure/MUD Evaluation has been initiated, and will be presented to the Board during September Board Planning Sessions. Next, Mr. Pennington discussed public participation efforts, and shared information on scheduled Village Association meetings, a Community Survey, and the first community meetings. Finally, Mr. Pennington provided an overview of a Comparative Assessment being conducted to evaluate key aspects of operations including organizational structure, staffing levels, revenues, and expenditures. Board discussion followed, and Vice Chairman McMullan introduced Julia Novak and Jonathan Ingram of Novak Consulting Group to provide a benchmarking overview of revenues and operational programs from peer communities including Frisco, Southlake, Allen, Round Rock, and Sugar Land. Board discussion followed.

Motion by: Director Bruce Rieser moved to accept the reports from Matrix Consulting Group and Novak Consulting Group on matters regarding the Incorporation Planning Study. Second by: Director Brian Boniface

Board of Directors Board Planning Session June 21, 2018 2

Passed: Chairman Gordy Bunch ABSENT Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown ABSENT Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

CLOSED MEETING (if applicable)

8. Recess to Executive Session at 5:46 P.M. to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

Vice Chairman McMullan informed the Board that it would be necessary to recess to executive session.

9. Reconvene in public session at 6:12 P.M.;

Vice Chairman McMullan shared that it would not be necessary to take action on matters discussed in executive session.

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

10. Consideration of items to be placed on the agenda for next month's meeting;

There were no items considered to be placed on the agenda for next month's meeting.

11. Board announcements; and

There were no Board announcements.

12. Adjournment.

Motion by: Director Brian Boniface moved to adjourn the meeting at 6:12 P.M. Second by: Director Carol Stromatt

Board of Directors Board Planning Session June 21, 2018 3

______Ann Snyder Secretary, Board of Directors

Board of Directors Board Planning Session June 21, 2018 4

6/21/18 - Planning Session Board of Directors meeting; 4:00 p.m. A=abstain

Ann Snyder Ann

Bruce Rieser Bruce

GordyBunch

John A. Brown A. John

Brian Boniface Brian

Carol Stromatt Carol John McMullan John 7. Regular Agenda. Accepted the reports from Matrix Consulting Group and Novak Consulting Group on matters regarding Y Y Y Y Y the Incorporation Planning Study;

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

REGULAR BOARD MEETING

June 21, 2018

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on June 21, 2018, posted to begin at 6:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

The American Heritage Girls Troop #1318 provided the invocation and led the Pledge of Allegiance to the United States flag and the Texas State flag.

2. Call meeting to order;

Vice Chairman John McMullan called the meeting to order at 6:13 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members with two members absent. As a quorum was present, the Board proceeded with the meeting. Present: Vice Chairman John McMullan; Secretary Ann Snyder; Director Brian Boniface; Director Bruce Rieser; Director Carol Stromatt Absent: Chairman Gordy Bunch; Treasurer John Anthony Brown Staff Don Norrell, Nick Wolda, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Director Bruce Rieser moved to adopt the meeting agenda. Second by: Secretary Ann Snyder

Passed: Chairman Gordy Bunch ABSENT Vice Chairman John McMullan YES

Board of Directors Regular Board Meeting June 21, 2018 1

Secretary Ann Snyder YES Treasurer John Anthony Brown ABSENT Director Brian Boniface YES Director Bruce Rieser YES Director Carol Stromatt YES

4. Recognize public officials;

There were no public officials in attendance.

5. President / General Manager's Report;

There was no report to be given by the President/General Manager.

6. Public comment;

The following individuals provided public comment: Mike Bass- 143 N. Berryline Circle; expressed his support of the Memorandum of Understanding between The Woodlands Township and the Dynamo Dash Soccer Club, and shared information on the Parks and Recreation Department's field usage process for qualified organizations. Bert Blevins- shared information on the positive impacts the Dynamo Dash Soccer Club has had on his children and family as a whole. Carolyn Richards- 31 Keelrock Place; expressed her support for the Dynamo Dash Soccer Club, and shared information on her daughter's positive experience with this club. Lindsey Gulden- 243 Hazelcrest; expressed her concerns on the recent issues of family separation at the border of Texas and Mexico, and requested Board members to speak out against issues of this magnitude. Brett Steil- 6102 E. Balsam Fir; expressed his support for the Dynamo Dash Soccer Club, and shared that ending this agreement between The Woodlands Township and the Dynamo Dash Soccer Club will adversely affect his family as well as many others. Jennifer Barrows- 50 N. Cochrans Green Circle; expressed her support for the Dynamo Dash Soccer Club, and shared that this club represents our community positively. Willie Fowlkes- 75 W. Arbor Camp; expressed his support for the Dynamo Dash Soccer Club, and shared history of the agreement between The Township and the Dynamo Dash Soccer Club. Daniella Chona- 26 N. Goldenvine Circle; shared her family's negative experience with the Dynamo Dash Soccer Club, and expressed her concerns on the monopolistic field usage situation in The Woodlands, and requested a fair field usage solution for all residents of The Woodlands. Jennifer Manley- 10 Stanwick Place; expressed her concerns on the Dynamo Dash Soccer Club's unfair use of authority for soccer fields, and shared information on her family's negative experience with this club. Stephen Manley- 10 Stanwick Place; expressed his concerns on the field usage issue in The Woodlands. Carlos Larracillo- 44 E. Green Pastures Circle; expressed his concerns on the field accessibility issue in The Woodlands, and expressed how being able to easily access fields has positively affected his family. Deb Keller- 366 FM 1488 Rd.; represented the Houston Dutch Lions Soccer Club, expressed her concerns on monopolistic power over soccer field usage in The Woodlands, and shared that there are other great soccer clubs in The Woodlands that are being excluded.

Board of Directors Regular Board Meeting June 21, 2018 2

Juan Luis Perez- 134 E. Bracebridge; expressed his concerns on field access, and shared how this issue has negatively affected his children's soccer league. Helen Berg- 42 S. Floral Leaf Circle; expressed her concerns on soccer field access, and shared that all children deserve equal opportunities, and monopolistic situations take away these opportunities from children. Walter Boyd- expressed his concerns on soccer field access in The Woodlands. Collin Ellis- 46 Golden Sunset Circle; expressed his support for the Dynamo Dash Soccer Club, and shared that the Dynamo Dash Soccer Club has served as a positive community for his family.

CONSENT AGENDA

Motion by: Secretary Ann Snyder moved to approve the Consent Agenda. Second by: Director Bruce Rieser

a. Receive, consider and act upon approval of the minutes from the May 17, 2018 Board Planning Session, the May 17, 2018 Regular Board of Directors Meeting, the May 23, 2018 Board Planning Session, and the May 23, 2018 Regular Board of Directors Meeting for the Board of Directors of The Woodlands Township;

b. Receive, consider and act upon Administrative Reports for Community Services;

c. Receive, consider and act upon Administrative Reports for Law Enforcement and Community Policing;

d. Receive, consider and act upon Administrative Reports for Transportation (Park and Ride and Trolley System);

e. Receive, consider and act upon Administrative Reports for The Woodlands Fire Department;

f. Receive, consider and act upon an award of bid for Automatic Passenger Counters for The Woodlands Express commuter bus service (C-2018-0170);

g. Receive, consider and act upon a resolution regarding the Annual Report on Financial Information and Operating Data for the disclosure filing pertaining to Sales Tax and Hotel Occupancy Tax Bonds, Series 2010; Sales Tax and Hotel Occupancy Tax Refunding Bonds, Series 2010; and Unlimited Tax Bonds, Series 2010, 2011 and 2012;

Board of Directors Regular Board Meeting June 21, 2018 3

h. Receive, consider and act upon Interlocal Agreement between the Lone Star College System and The Woodlands Township for Emergency Training Center facilities use (C-2018-0136);

i. Receive, consider and act upon an Interlocal Purchase Agreement with Montgomery County (C-2018-0374);

REGULAR AGENDA

8. Receive, consider and act upon a proposal to amend the Host Venue Sponsorship Agreement with The Woodlands Marathon Management (C-2016-0340A);

Assistant General Manager of Community Services, John Powers provided an overview of proposed amendments to the Host Venue Sponsorship Agreement between The Woodlands Township and The Woodlands Marathon Management (TWMM), which included setting the 2K and 5K events to the Saturday prior to the Marathon event with utilization of Town Green Park for post race festivities, granting TWMM access to the area Park & Ride lots for staging of electronic message boards, granting TWMM use of the Cynthia Woods Mitchell Pavilion Event Facility for the Health & Fitness Expo the Thursday and Friday prior to the event at an amount not to exceed $16,000, extending the current agreement between TWMM and The Woodlands Township to include the 2020 TWMM event, and more. Board discussion followed.

Motion by: Director Bruce Rieser moved to authorize the President/General Manager to prepare an amendment to the Host Venue Sponsorship Agreement with The Woodlands Marathon Management as presented herein and return to the Board for final approval. Second by: Director Brian Boniface

9. Receive, consider and act upon a resolution in support of the San Jacinto River Authority (SJRA) application to the Texas Water Development Board (TWDB) for a flood protection grant;

Intergovernmental Relations Manager, Todd Stephens introduced Chuck Gilman, Director of Flood Management for the San Jacinto River Authority (SJRA) to provide an overview of a grant application being submitted to the Texas Water Development Board (TWDB) for a grant to conduct flood protection planning studies that will benefit areas within the West Ford and Spring Creek watersheds all the way to Lake Houston. Mr. Gilman shared that these studies will assess the feasibility of a flood control reservoir in the Spring Creek watershed, and develop a Lake Conroe predictive tool to supplement the SJRA's gate operations plan. Next, Mr. Gilman provided an overview of the flood management grant application process, and requested the Board's support of a resolution in support of the SJRA's flood protection grant application to the TWDB. Board discussion followed.

Motion by: Director Brian Boniface moved to adopt the resolution of support for the San Jacinto River Authority's grant application to the Texas Water Development Board for a flood protection grant.

Board of Directors Regular Board Meeting June 21, 2018 4

Second by: Secretary Ann Snyder

10. Receive, consider and act upon an emergency preparedness briefing;

Fire Chief of The Woodlands Fire Department, Alan Benson provided an overview of emergency preparedness practices for the upcoming 2018 hurricane season, which included proactive preventative measures for the community, and a Township Action Response Plan, which included communications to the public, preparing and securing Township facilities and equipment, coordination with Montgomery and Harris County Emergency Operations Centers, activation of the Township Emergency Operations Center, notifying essential personnel, and more. Next, Chief Benson shared recovery strategies for the community, and ways for residents to stay informed during a natural disaster, as well as emergency resources available to residents. Board discussion followed.

Motion by: Director Brian Boniface moved to accept the presentation on an emergency preparedness briefing from The Woodlands Fire Department. Second by: Director Bruce Rieser

11. Receive, consider and act upon a presentation regarding an Issuer Rating and Credit Opinion issued by Moody's Investor Service for The Woodlands Township;

Assistant General Manager of Finance and Administration, Monique Sharp provided an overview of an issuer rating and credit opinion of the Township's general obligation credit strength issued by Moody's Investor Service for The Woodlands Township, and shared that Moody's Investor Service assigned an Aa1 issuer rating to The Woodlands Township, and shared that obligations rated Aa are judged to be of high quality and are subject to very low credit risk, and the modifier 1 indicates that the obligation ranks in the higher end of its generic rating category. Mrs. Sharp shared that Moody routinely analyzes ratings for The Township's revenue bonds, however, this is the first time that Moody has released an issuer rating related to the Township's general obligation credit strength. Board discussion followed, and members of the Board commended Mrs. Sharp for the accomplishments of the accounting and finance department.

Motion by: Director Carol Stromatt moved to accept the report on the issuer rating and credit opinion issued by Moody's Investor Service.

Board of Directors Regular Board Meeting June 21, 2018 5

Second by: Secretary Ann Snyder

CLOSED MEETING (if applicable)

12. Recess to Executive Session at 7:50 P.M. to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

Vice Chairman John McMullan informed the Board that it would be necessary to recess to executive session.

13. Reconvene in public session at 7:53 P.M.;

Vice Chairman John McMullan shared that it would be necessary to take action on matters discussed in executive session.

14. Receive, consider and act upon matters regarding a recent internet and WIFI service outage that occurred at the Town Hall facility (as requested by Director Rieser);

Motion by: Director Bruce Rieser moved to approve the actions taken by the Information Technology department regarding a recent internet and WiFi service outage that occurred at the Town Hall facility. Second by: Secretary Ann Snyder

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

15. Consideration of items to be placed on the agenda for next month's meeting;

Director Rieser requested an agenda item for an analysis for using the Ice Rink for commercial activities, programs, and events.

Board of Directors Regular Board Meeting June 21, 2018 6

16. Board announcements; and

There were no Board announcements.

17. Adjournment.

Motion by: Director Carol Stromatt moved to adjourn the meeting at 7:57 P.M. Second by: Director Brian Boniface

______Ann Snyder Secretary, Board of Directors

Board of Directors Regular Board Meeting June 21, 2018 7

6/21/18 - Regular Board of Directors meeting; 6:00 p.m. A=abstain

Ann Snyder Ann

Bruce Rieser Bruce

GordyBunch

John A. Brown A. John

Brian Boniface Brian

Carol Stromatt Carol John McMullan John 7. Consent Agenda. Approved the consent agenda (a-i); a. approved the minutes of the May 17, 2018 Board Planning Session, Y Y Y Y Y the May 17, 2018 Regular Board of Directors Meeting, the May 23, 2018 Board Planning Session, and the May 23, 2018 Regular Board of Directors Meeting; b. received Administrative Reports for Community Services; c. received Administrative Reports for Law Enforcement and Community Policing; d. received Administrative Reports for Transportation; e. received Administrative Reports for The Woodlands Fire Department; f. approved an award of bid for Automatic Passenger Counters for The Woodlands Express commuter bus service (C-2018-0170); g. approved a resolution regarding the Annual Report on Financial Information and Operating Data for the disclosure filing pertaining to Sales Tax and Hotel Occupancy Tax Bonds, Series 2010; Sales Tax and Hotel Occupancy Tax Refunding Bonds, Series 2010; and Unlimited Tax Bonds, Series 2010, 2011, and 2012; h. approved an Interlocal Agreement between the Lone Star College System and The Woodlands Township for Emergency Training Center facilities use (C-2018-0136); i. approved an Interlocal Purchase Agreement with Montgomery County (C-2018-0374);

8. Regular Agenda. Authorized the President/General Manager to prepare an amendment to the Host Venue Sponsorship Y Y Y Y Y Agreement with The Woodlands Marathon Management as presented herein and return to the Board for final approval;

9. Adopted the resolution in support for the San Jacinto River Authority's grant application to the Texas Water Development Y Y Y Y Y Board for a flood protection grant; 10. Accepted the presentation on an emergency preparedness briefing from The Woodlands Fire Department; Y Y Y Y Y 11. Accepted the report on the issuer rating and credit opinion issued by Moody's Investor Service; Y Y Y Y Y 14. Approved the actions taken by the Information Technology department regarding a recent internet and WiFi service Y Y Y Y Y outage that occurred at the Town Hall facility;

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

BOARD PLANNING SESSION

June 27, 2018

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on June 27, 2018, posted to begin at 6:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

Chairman Gordy Bunch led the Pledge of Allegiance to the United States flag and Texas State flag.

2. Call meeting to order;

Chairman Bunch called the meeting to order at 6:02 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members with two members absent. Present: Chairman Gordy Bunch; Vice Chairman John McMullan; Secretary Ann Snyder; Treasurer John Anthony Brown; Director Carol Stromatt Absent: Director Brian Boniface; Director Bruce Rieser Staff Don Norrell, Nick Wolda, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Secretary Ann Snyder moved to adopt the meeting agenda. Second by: Director Carol Stromatt

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown YES

Board of Directors Board Planning Session June 27, 2018 1

Director Brian Boniface ABSENT Director Bruce Rieser ABSENT Director Carol Stromatt YES

4. Recognize public officials;

There were no public officials in attendance.

5. Public comment;

No individuals provided public comment.

CONSENT AGENDA

There were no items on the Consent Agenda.

REGULAR AGENDA

7. Receive, consider and act upon matters regarding the Incorporation Planning Study (C-2017-0433 & C-2018-0138);

Alan Pennington of Matrix Consulting Group provided an overview of the updated schedule for the upcoming Board Incorporation Planning Sessions, which included scheduled discussions for topics such as administrative services, a police assessment, infrastructure management alternatives, pavement management, revenue, a financial model, and more. Next, Mr. Pennington requested the Board to determine a feasible date and time for the first Initial Public Forum for the Incorporation Study. Finally, Mr. Pennington requested direction from the Board regarding the approach to develop the Incorporation Survey, as well as the appropriate timing to administer this survey to residents. Board discussion followed, and it was determined that the Incorporation Survey should be statistically valid, and available to residents after the completion of the Incorporation Study.

Motion by: Director Carol Stromatt moved to adopt the Incorporation Planning Study project schedule as presented. Second by: Chairman Gordy Bunch

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface ABSENT Director Bruce Rieser ABSENT Director Carol Stromatt YES

Board of Directors Board Planning Session June 27, 2018 2

Motion by: Director Carol Stromatt moved to approve the date, time, and location for the first public Incorporation Community Forum as Tuesday, September 25, 2018 from 6:30-9:30 PM at The Woodlands Marriott. Second by: Treasurer John Anthony Brown

Motion by: Vice Chairman John McMullan moved to develop a statistically valid Incorporation Survey, and administer this survey to residents upon completion of the Incorporation Planning Study. Second by: Secretary Ann Snyder

8. Public comment;

The following individuals provided public comment: Kelly Dietrich- 2 Cohasset Place; requested a financial analysis for Incorporation on a per household basis, requested pension liability comparisons for peer cities, and asked questions related to fees and revenue analysis. Bala Iyer- 10 Heaven Tree Place; asked questions about the structure of the upcoming Incorporation Survey. Rick Thomas- 22 Dunlin Meadow Dr.; asked questions about future annexation rights of the Township.

CLOSED MEETING (if applicable)

9. Recess to Executive Session at 6:59 P.M. to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

Chairman Bunch informed the Board that it would be necessary to recess to executive session.

10. Reconvene in public session at 7:42 P.M.;

Board of Directors Board Planning Session June 27, 2018 3

10. Reconvene in public session at 7:42 P.M.;

Chairman Bunch stated that it would not be necessary to take action on matters discussed in executive session.

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

11. Consideration of items to be placed on the agenda for next month's meeting;

There were no items considered to be placed on the agenda for next month's meeting.

12. Board announcements; and

There were no Board announcements.

13. Adjournment.

Motion by: Secretary Ann Snyder moved to adjourn the meeting at 7:43 P.M. Second by: Vice Chairman John McMullan

______Ann Snyder Secretary, Board of Directors

Board of Directors Board Planning Session June 27, 2018 4

6/27/18 - Planning Session Board of Directors meeting; 6:00 p.m. A=abstain

Ann Snyder Ann

Bruce Rieser Bruce

GordyBunch

John A. Brown A. John

Brian Boniface Brian

Carol Stromatt Carol John McMullan John 7. Regular Agenda: Adopted the Incorporation Planning Study project schedule as presented; Y Y Y Y Y

Approved the date, time and location for the first public Incorporation Community forum as Tuesday, September 25, 2018 Y Y Y Y Y from 6:30-9:30 PM at The Woodlands Marriott; Approved developing a statictically valid Incorporation Survey, and administer this survey to residents upon completion of Y Y Y Y Y the Incorporation Planning Study;

THE WOODLANDS TOWNSHIP

Board of Directors Meeting

REGULAR BOARD MEETING

June 27, 2018

MINUTES THE STATE OF TEXAS §

COUNTIES OF HARRIS & MONTGOMERY §

The Board of Directors of The Woodlands Township met in regular session, open to the public, on June 27, 2018, posted to begin at 4:00 p.m. The meeting was held in the Board Chambers at the office of The Woodlands Township, 2801 Technology Forest Boulevard, The Woodlands, Texas, within the boundaries of The Woodlands Township.

STANDARD ITEMS

1. Invocation / Pledge of Allegiance;

Jennifer Manley and Taylor White led the Pledge of Allegiance to the United States flag and Texas State flag.

2. Call meeting to order;

Chairman Gordy Bunch called the meeting to order at 4:02 P.M. and declared that notice of this meeting was posted 72 hours in advance inside the boundaries of The Woodlands Township at the office building located at 2801 Technology Forest Blvd., The Woodlands, Texas. The roll was then called of the duly elected members with two members absent. Present: Chairman Gordy Bunch; Vice Chairman John McMullan; Secretary Ann Snyder; Treasurer John Anthony Brown; Director Carol Stromatt Absent: Director Brian Boniface; Director Bruce Rieser Staff Don Norrell, Nick Wolda, Monique Sharp, John Powers, Alan Benson, Karen Dempsey, Susan Present: Welbes, Robin Cross 3. Receive, consider and act upon adoption of the meeting agenda;

Motion by: Treasurer John Anthony Brown moved to adopt the meeting agenda as amended: moved Regular Agenda Item #12 to take place directly after Consent Agenda Item #9 and before Regular Agenda Item #10 amended the public comment policy to allow for 30 minutes per subject instead of 9 minutes Second by: Secretary Ann Snyder

Board of Directors Regular Board Meeting June 27, 2018 1

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan ABSTAIN Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface ABSENT Director Bruce Rieser ABSENT Director Carol Stromatt YES

PROCLAMATIONS

4. Receive, consider and act upon proclamations;

There were no proclamations.

5. Recognize public officials;

There were no public officials in attendance.

6. President / General Manager's Report; a. Update regarding MOU executed between the Archdiocese of Galveston - Houston and The Woodlands Township / DSC

President/General Manager of The Woodlands Township, Don Norrell shared that the Development Standards Committee (DSC) has approved a Memorandum of Understanding between The Woodlands Township and the Archdiocese of Galveston-Houston on June 21, 2018, and shared that the the Chairman of the DSC, Walt Lisiewski will provide information on this topic during Regular Agenda Item #10.

7. Public comment;

Note: Vice Chairman John McMullan recused himself from the meeting during this item at 4:07 P.M. and shared that he will not be present for discussion on this item, and Regular Agenda Item #12.

Note: Prior to the Public Comment section, Chairman Bunch read the amended Public Comment Policy, and proposed an amendment to the current MOU between The Woodlands Township and Texas Rush Soccer Club, to delete paragraph 1.B. of the MOU, and replace paragraph 5 with a new termination clause to be read during Regular Agenda Item #12, which will require a vote from the full Board.

The following individuals provided public comment: David Brady- represented the Houston Dynamo as their Executive Vice President, and emphasized on the strong partnership between the Houston Dynamo and their affiliated organizations, including the Dynamo Dash Soccer Club, and shared their shared mission and values of developing players not only on the field, but in the character development of young athletes as well, and thanked the Dynamo Dash Soccer Club for their passion for the game and partnership with Houston Dynamo. Dusty Alexander- 98 Glentrace Circle; shared his family's positive experience with the Dynamo Dash Soccer Club, which has been a result of having easy access to local fields, and expressed his support for the organization as a whole.

Board of Directors Regular Board Meeting June 27, 2018 2

Taylor White- 15 Wildever Place; expressed his concerns on the proposed amendments to the MOU between The Woodlands Township and the Dynamo Dash Soccer Club, and shared that the proposed amendments will affect many families within The Woodlands Township. Brendan Dauth- 819 Flanners Ct.; shared his personal experiences on how being a member of the Dynamo Dash Soccer Club from a young age has helped to develop him into a successful collegiate league soccer player. Cooper Collins- 32126 Edgewater Dr.; shared his family's perspective on the Dynamo Dash Soccer Club's competitive teams, and shared that this league presents opportunities for athletes to play at a professional level, and shared the economic impacts the Dynamo Dash Soccer Club has on The Woodlands as a result of the large number of athletes who commute from other cities to play for this club. Albert Nurick- 77 N. Deerfoot; expressed his concerns on the soccer field usage issue in The Woodlands, and shared that preventing league's use to fields does not reflect the original vision of The Woodlands, and each league should be provided with the same opportunities, and solicited through a competitive bidding process. Nancy Trauffler- 114 E. Bracebridge; shared the positive impact the Dynamo Dash Soccer Club had on her family, and expressed that by offering all levels of soccer, Dynamo Dash Soccer Club has preserved the value of youth sports and should continue to be able to do so for more families within The Woodlands. James Spencer- 30 Laurelhurst Circle; represented the Houston Dutch Lions Youth Soccer Club as their Attorney, and shared that the Houston Dutch Lions Youth Soccer Club is requesting usage for one field in The Woodlands Township, and requested The Township provide an arrangement that benefits all parties rather than one large soccer club. EJ Rice- 102 N. Queenscliff Circle; expressed his concerns on the protected monopolistic arrangement between The Woodlands Township and the Dynamo Dash Youth Soccer Club, and shared that the effects of this arrangement limit resident's choices of soccer leagues to join. Cary Mollinedo- represented the Texas Autism Academy, and shared that Texas Autism Academy has submitted a 501(c)(3) funding request for consideration during The Woodlands Township's upcoming budget season, and shared the economic development opportunity that Texas Autism Academy can bring to The Woodlands. Jennifer Manley- 10 Stanwick Place; expressed her concerns on the lack of choices of soccer clubs for residents in The Woodlands due to the current agreement in place with the Dynamo Dash Soccer Club, and shared her current positive volunteer experiences with the TOPSoccer Program in The Woodlands. Walter Boyd- expressed his concerns on soccer field usage related issues in The Woodlands. Steven Manley- 10 Stanwick Place; expressed his concerns on the current agreement between The Woodlands Township and the Dynamo Dash Soccer Club, and requested fair field access that benefits all tax paying residents within The Woodlands.

8. Receive, consider and act upon reports from Village Association representatives;

The following Village Association (VA) representatives presented a report: Alden Bridge VA- President, Mary Ann Braid provided an update from the June ABVA meeting, and shared that the Montgomery County Sheriff's Office presented the monthly crime statistics for Alden Bridge at this meeting, ABVA developed a survey to determine what activities Alden Bridge residents would like ABVA to offer, and this survey will be published in The Woodlands Community Magazine for residents to partake in, Alden Bridge Pool Day will be held at Alden Bridge Park on Saturday, July 28th at 10:00 AM. Cochran's Crossing VA- President, Stuart Schroeder provided an update from the June CCVA meeting, and shared that Alan Pennington from Matrix Consulting Group presented an overview of the Incorporation Planning Study at this meeting, and CCVA members discussed revisions to the CCVA bylaws, Cochran's Crossing VA will be entering a float in The

Board of Directors Regular Board Meeting June 27, 2018 3

revisions to the CCVA bylaws, Cochran's Crossing VA will be entering a float in The Woodlands Fourth of July Parade, and Cochran's Crossing will be sponsoring a Community Spirit Bus Trip to the Houston Astros Game on August 11, 2018.

Motion by: Secretary Ann Snyder moved to receive and file the reports from the Village Association representatives. Second by: Director Carol Stromatt

CONSENT AGENDA

9. Receive, consider and act upon the Consent Agenda; (This agenda consists of non-controversial or "housekeeping" items required by law. One motion with modifications, if applicable, approves for action, all items contained within the Consent Agenda. Items may be moved from the Consent Agenda to the Regular Agenda by any Board Member making such request prior to a motion and vote.)

Motion by: Secretary Ann Snyder moved to approve the Consent Agenda. Second by: Director Carol Stromatt

a. Receive, consider and act upon an annual agreement renewal for software with Microsoft Enterprise (C-2018- 0380);

REGULAR AGENDA

10. Receive, consider and act upon an update from the Development Standards Committee;

Note: This item took place after Regular Agenda Item #12. Note: Vice Chairman John McMullan returned to the meeting during this item at 5:36 P.M.

Chairman of the Development Standards Committee, Walter Lisiewski provided an overview of recent activities of the DSC, which included 332 residential and commercial applications. These applications included the redevelopment activities of the Panther Creek Shopping Center, Pinecroft Shopping Center, and Market Street, signage issues, and more. Next, Mr. Lisiewski provided an Board of Directors Regular Board Meeting June 27, 2018 4

Shopping Center, and Market Street, signage issues, and more. Next, Mr. Lisiewski provided an overview of residential applications received by the DSC, and efforts from the DSC to enforce covenants and standards on residents. Next, Mr. Lisiewski shared that a Memorandum of Understanding was signed between the Archdiocese of Galveston-Houston and The Woodlands Township/DSC, which included detailed instructions about what kind of trees and shrubs need to be planted by the St. Anthony of Padua Catholic Church in order to help restore a forest buffer between the church and the Laurelhurst neighborhood. Board discussion followed.

Motion by: Treasurer John Anthony Brown moved to receive and file the report from the Development Standards Committee. Second by: Secretary Ann Snyder

11. Receive, consider and act upon the factors included in the Township’s Park Order 019-09 to determine qualified organizations for reservation of Township facilities (as requested by Director McMullan);

Assistant General Manager of Community Services, John Powers provided an overview of the history of the Township's Park Order 019-09, and the criteria of a qualified organization per the Order, which required an organization to be a non-profit organization, and at least 60% of the members of the qualified organization and the participants in the programs to be conducted by the qualified organization must be residents of the Township, and more. Next, Mr. Powers shared that this Order can only be amended by scheduling a Public Hearing. Board discussion followed.

Motion by: Secretary Ann Snyder moved to accept the presentation on the Township's Park Order 019-09 to determine qualified organizations for reservation of Township facilities. Second by: Director Carol Stromatt

12. Receive, consider and act upon providing a 180 day notice to Texas Rush, in accordance with the paragraph (5) of the Memorandum of Understanding (MOU) between Woodlands Township and the Youth Soccer Club of Montgomery County, Inc. DBA Texas Rush Soccer Club, Texas, dated February, 2016, of the Township’s intent to terminate the MOU (as requested by Director McMullan) (C-2016-0053);

Board of Directors Regular Board Meeting June 27, 2018 5

Note: This item took place directly after Consent Agenda Item #9 and before Regular Agenda Item #10. Note: Vice Chairman John McMullan recused himself from the meeting before Public Comment, and was not present for the discussion on this item. Note: Prior to the Public Comment section, Chairman Bunch proposed an amendment to the current MOU between The Woodlands Township and Texas Rush Soccer Club, to delete paragraph 1.B. of the MOU, and replace paragraph 5 with a new termination clause to be read during Regular Agenda Item #12, which will require a vote from the full Board.

Director of Parks and Recreation, Chris Nunes provided an overview of a qualified organization, and the Township's process of allocating field reservation times to these qualified organizations. Next, Mary Olga Lovett Warren of Greenberg Traurig, the Attorney representing the Dynamo Dash Soccer Club shared that Dynamo Dash Soccer Club fully supports the proposed amendments to the MOU, which would eliminate paragraph 1.B. from the MOU, that currently limits other entities besides the Township to a total of 50 field hours each calendar year, and replace paragraph 5 of the MOU with a termination provision that will not be disruptive to recreational and competitive soccer in The Woodlands. Next, Chairman Bunch read the full proposed amendment to the MOU, which included deleting paragraph 1.B. of the MOU, and deleting paragraph 5 in its entirety and replacing it with the following termination provision: The MOU shall have a term commencing as of the Effective Date and terminating on July 31, 2021. Either Party may terminate the MOU earlier, with or without cause. Any such early termination shall have an effective date of July 31 of any year during the term of the MOU, provided, however, that the terminating Party provides the other party written notice of such termination on or before May 1st of the year preceding the effective termination date. By way of example only, if a Party desires to terminate the MOU on July 31, 2020, said Party must provide written notice of such termination to the other Party on or before May 1, 2019. Board discussion followed.

Motion by: Chairman Gordy Bunch moved to amend the Memorandum of Understanding between The Woodlands Township and the Youth Soccer Club of Montgomery County, Inc. DBA Texas Rush Soccer Club, and delete paragraph 1.b. of the Memorandum of Understanding, and delete paragraph 5 of the Memorandum of Understanding in its entirety and replace paragraph 5 with the following: "The MOU shall have a term commencing as of the Effective Date and terminating on July 31, 2021. Either Party may terminate the MOU earlier, with or without cause. Any such early termination shall have an effective date of July 31 of any year during the term of the MOU, provided, however, that the terminating Party provided the other party written notice of such termination on or before May 1st of the year preceding the effective termination date. By way of example only, if a Party desires to terminate the MOU on July 31, 2020, said Party must provide written notice of such termination to the other Party on or before May 1, 2019". Second by: Treasurer John Anthony Brown

Chairman Gordy Bunch YES Vice Chairman John McMullan ABSENT Secretary Ann Snyder NO Treasurer John Anthony Brown YES Director Brian Boniface ABSENT Director Bruce Rieser ABSENT Director Carol Stromatt NO

13. Receive, consider and act upon the Request for Proposals for Fleet Management Services

Board of Directors Regular Board Meeting June 27, 2018 6

13. Receive, consider and act upon the Request for Proposals for Fleet Management Services (C-2018-0111);

Assistant General Manager of Community Services, John Powers provided an overview of the Request for Proposals process for Fleet Management Services, which was authorized by the Board on February 28, 2018, and shared an overview of a proposal received from Enterprise Fleet Management, which presented the concept to reduce the number of years on the vehicles, increasing the vehicle's resale value, and reducing the overall cost to the Township. Next, Mr. Powers shared the results from an internal fleet planning financial analysis, which projected this plan to save the Township a total of $1,594,188 over a ten year period. Board discussion followed.

Motion by: Chairman Gordy Bunch moved to accept the proposal submitted by Enterprise Fleet Management for Fleet Management Services and authorize staff to proceed with the initial order of eight vehicles under this program and direct staff to provide an evaluation of program savings (costs) at the end of the initial order amortization period to determine the effectiveness of the program and authorize the President/General Manager to execute any necessary lease and maintenance agreements as approved to form by the Township Attorney. Second by: Secretary Ann Snyder

14. Receive, consider and act upon a recommendation from the Audit Committee on the Comprehensive Annual Financial Report and the Single Audit Reports for the year ended December 31, 2017;

Assistant General Manager of Finance and Administration, Monique Sharp presented the results of the Comprehensive Annual Financial Report, and the Single Audit Reports conducted by Blazek & Vetterling, Certified Public Accountants. The auditors reported that the financial statements "presented fairly, in all material aspects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Township, as of December 31, 2017, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America".

Motion by: Treasurer John Anthony Brown moved to accept the Comprehensive Annual Financial Report and the Single Audit Reports for the year ended December 31, 2017. Second by: Director Carol Stromatt

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface ABSENT Director Bruce Rieser ABSENT

Board of Directors Regular Board Meeting June 27, 2018 7

Director Carol Stromatt YES

15. Receive, consider and act upon the financial report;

Assistant General Manager of Finance and Administration, Monique Sharp provided an overview of the General Purpose Statements for the five months ended May 31, 2018. The report reflected a favorable revenue variance of $1.5 million, which included sales and use tax revenues, interest income revenues, and more. The report also reflected a $3.7 million favorable expenditure variance, which included favorable expenditures in the departments of Law Enforcement, Parks and Recreation, and The Woodlands Fire Department. Next, Mrs. Sharp reported on Hotel Occupancy Tax Deposits, which reflected a 7.9% increase from the same five months in 2017, and the June 2018 Sales Tax Deposits, which reflected a 3% increase from the same six months in 2017. Board discussion followed.

Motion by: Treasurer John Anthony Brown moved to approve the financial report for the five months ended May 31, 2018. Second by: Vice Chairman John McMullan

16. Receive, consider and act upon matters of the 2018 Residential Survey;

President of Visit The Woodlands, Nick Wolda provided an overview of the history of the Residential Survey, which is conducted on a two year basis, and serves as a benchmark for resident's opinions of services, and for use as a budgeting and planning tool. Next, Mr. Wolda shared that in 2016, a Request for Proposals was submitted to eight firms, and the bid was awarded to National Research Center (NRC) to conduct the 2016 Residential Survey. Next, Mr. Wolda shared two possible options to have a survey completed by the end of 2018, which included authorizing staff to issue a Request for Proposals, which would delay conducting the survey until October/November with results delivered in December or January, or authorizing staff to negotiate a price with National Research Center and bring back a proposal in July for Board approval with an expectation of conducting the survey in late August or September, with results delivered in November. Board discussion followed.

Motion by: Secretary Ann Snyder moved to authorize staff to renegotiate a price with National Research Center, and bring back a proposal for the 2018 Residential Survey in July for Board approval. Second by: Director Carol Stromatt

Passed: Chairman Gordy Bunch YES Vice Chairman John McMullan YES Secretary Ann Snyder YES Treasurer John Anthony Brown YES Director Brian Boniface ABSENT Director Bruce Rieser ABSENT

Board of Directors Regular Board Meeting June 27, 2018 8

Director Carol Stromatt YES

CLOSED MEETING (if applicable)

17. Recess to Executive Session to discuss matters relating to real property pursuant to §551.072, Texas Government Code; deliberation of economic development negotiations pursuant to §551.087, Texas Government Code; discuss personnel matters pursuant to §551.074, Texas Government Code; discuss IT network or critical infrastructure security pursuant to §551.089, Texas Government Code; and to consult with The Woodlands Township’s attorney pursuant to §551.071, Texas Government Code;

It was not necessary to recess to executive session.

18. Reconvene in public session;

It was not necessary to reconvene in public session.

DISCUSS FUTURE AGENDA /ANNOUNCEMENTS

19. Consideration of items to be placed on the agenda for next month's meeting;

There were no items considered to be placed on the agenda for next month's meeting.

20. Board announcements; and

There were no Board announcements.

21. Adjournment.

Motion by: Treasurer John Anthony Brown moved to adjourn the meeting at 5:13 P.M. Second by: Director Carol Stromatt

Board of Directors Regular Board Meeting June 27, 2018 9

______Ann Snyder Secretary, Board of Directors

Board of Directors Regular Board Meeting June 27, 2018 10

6/27/18 - Regular Board of Directors meeting; 4:00 p.m. A=abstain

Ann Snyder Ann

Bruce Rieser Bruce

GordyBunch

John A. Brown A. John

Brian Boniface Brian

Carol Stromatt Carol John McMullan John 9. Consent Agenda. Approved the consent agenda (a); a. Approved an annual agreement renewal for software with Microsoft Y Y Y Y Enterprise (C-2018-0380); 10. Regular Agenda. (This item took place after Regular Agenda Item #12) Received and filed the report from the Development Y Y Y Y Y Standards Committee;

11. Accepted the presentation on the Township's Park Order 019-09 to determine qualified organizations for reservation of Township Y Y Y Y Y facilities; 12. (This item took place after Consent Agenda Item #9)( No action was approved on this item as it was stalemate ) Motion to amend Y N Y N the Memorandum of Understanding between The Woodlands Township and the Youth Soccer Club of Montgomery County, Inc. DBA Texas Rush Soccer Club, and delete paragraph 1.b. of the Memorandum of Understanding, and delete paragraph 5 of the Memorandum of Understanding in its entirety and replace paragraph 5 with the following: "The MOU shall have a term commencing as of the Effective Date and terminating on July 31, 2021. Either Party may terminate the MOU earlier, with or without cause. Any such early termination shall have an effective date of July 31 of any year during the term of the MOU, provided, however, that the terminating Party provided the other party written notice of such termination on or before May 1st of the year preceding the effective termination date. By way of example only, if a Party desires to terminate the MOU on July 31, 2020, said Party must provide written notice of such termination to the other Party on or before May 1, 2019;

13. Accepted the proposal submitted by Enterprise Fleet Management for Fleet Management Services and authorize staff to proceed Y Y Y Y Y with the initial order of eight vehicles under this program and direct staff to provide an evaluation of program savings(costs) at the end of the initial order amortization period to determine the effectiveness of the program and authorize the President/General Manager to execute and necessary lease and maintenance agreements as approved to form by the Township Attorney;

14. Accepted the Comprehensive Annual Financial Report and the Single Audit Reports for the year eneded December 31, 2017. Y Y Y Y Y

15. Approved the financial report for the five months ended May 31, 2018; Y Y Y Y Y

16. Authorized staff to renegotiate a price with National Research Center, and bring back a proposal for the 2018 Residential Survey Y Y Y Y Y in July for Board approval;

Board of Directors Meeting Agenda Meeting Date: 07/19/2018 SUBJECT MATTER: Receive, consider and act upon Administrative Reports for Community Services;

FISCAL IMPACT: BACKGROUND: RECOMMENDATION: Receive and accept the report.

Attachments Administrative Report Community Services July 2018 The Woodlands Township______The Woodlands, TX

ADMINISTRATIVE REPORT – COMMUNITY SERVICES July 19, 2018

• Volunteers are needed to fill vacant positions on The Woodlands Residential Design Review Committees (RDRC) for the villages of Creekside Park and Sterling Ridge. Volunteers must reside in their respective village in order to serve on the committee. www.thewoodlandstownship-tx.gov/covenants.

• The Woodlands Neighborhood Watch in partnership with the Fire Department will be hosting Public Safety Open Houses at each of the eight fire stations in the Township. The Open Houses will provide great opportunities for residents and their children to get an up-close look at firefighting equipment, rescue units, the fire stations and to learn about fire safety and meet the firefighters who keep our neighborhoods safe. Additionally, the Fire Department will be providing bike registration to help law enforcement when bicycles are found. Additionally, law enforcement personnel from the Montgomery County Sheriff’s Office Crime Prevention Unit or Harris County Constable’s Office Pct. 4 will also be present to join in the fun and help educate the community. The Open Houses are scheduled through August 5. http://www.thewoodlandstownship-tx.gov/civicalerts.aspx?aid=2511

• Montgomery County Precinct 3 Commissioner’s Office and Harris County Mosquito Control Division continues mosquito abatement measures to protect residents from mosquito-borne illness. In response to positive tests for West Nile Virus in mosquito pools, Precinct 3 has begun spraying, specifically in the areas where a second positive sample was obtained. Treatment includes spraying all streets and county rights of way within the affected areas twice in one week. Residents can check the treatment activity map at http://www.precinct3.org/mosquito-abatement/ to learn when spraying will occur in their neighborhoods. Harris County Mosquito Control is also performing spraying and provides information and maps of Proposed and Cumulative ULV Treatments http://harriscounty.maps.arcgis.com/apps/webappviewer/index.html?id=3a30191453ca411cbbda30efbd8fc1b6 . The Woodlands Township Environmental Services Department performs mosquito surveillance through trapping and testing in partnership with Montgomery County, Harris County and other agencies. Thirty-one (31) positive tests for West Nile Virus have been reported in the Township. While no human cases of West Nile Virus have been reported in the area, human cases have recently been reported in Texas. Residents are advised to avoid outdoor activity during the scheduled treatment hours. Personal protective measure, such as insect repellent, wearing long, light loose clothing, eliminating standing water, also should be taken http://www.thewoodlandstownship-tx.gov/247/Mosquito- Control.

• Rock the Row concert series has returned for the summer at Hughes Landing. Residents are invited to enjoy free live music featuring local and regional bands on Thursday evenings from 7:00 p.m. to 9:00 p.m. through August 16. The concert series is produced by The Woodlands Township Parks and Recreation Department and is sponsored by The Howard Hughes Corporation. www.thewoodlandstownship-tx.gov/rocktherow.

• Harris County Commissioners Court recently approved an agreement with World Triathlon Corporation for use of the Hardy Toll Road for the 2019 and 2020 Memorial Hermann Ironman Texas events. Registration for the April 27, 2019, event was announced to open during the week of July 16. Over 3,400 athletes registered for the 2018 event which was the North American Ironman Championship. http://www.ironman.com/triathlon/events/americas/ironman/texas.aspx#/axzz59fVsapHk

• Phase III (parking lot expansion) of Bear Branch Park renovation is complete and Phase I (swimming pool) is expected to be substantially complete for opening on July 25. Most of the work has been completed including the: pool tank, pool deck, pool equipment, mechanical building, painting, restrooms, and landscaping. However, the pool building is on temporary electrical service as the permanent service has not been connected. The facility cannot open until the permanent electrical services (power) is connected as temporary power can only operate the main swimming pool filtration motors and not the remainder of the electrical infrastructure. Furniture, fixtures and equipment such deck chairs, lifeguard equipment, and other supplies are being installed to ready the pool for opening to the public. When the pool is open there will still be a number of punch list items and workmanship issues that the contractor will be expected to address. As the work has not been completed per the terms and schedule of the contract, Legal Counsel continues to work on the potential for assessing Liquated Damages.

• During an emergency specific to The Woodlands Township, there are different ways to access emergency information. Residents are encouraged to utilize resources found on the Township’s Emergency Resources page http://thewoodlandstownship-tx.gov/446/Emergency-Resources. Current emergency alerts will also display across the top of the home page. To sign up for Emergency Notifications, visit the Township's Notify Me webpage at http://thewoodlandstownship-tx.gov/notifyme. In the event of an emergency, please also keep tuned to local television stations and radio station KSTAR 99.7 FM. Based in Conroe, the station will feature information specific to The Woodlands during emergencies.

• The Drainage Task Force, chaired by Director Bruce Reiser, met on June 26th. The Meeting Summaries are posted on the Township web site. The next meeting date for August has not been scheduled at this time. http://www.thewoodlandstownship-tx.gov/170/Boards-and-Committees

• Harris County Commissioner’s Court has called a bond election for August 25 for the Harris County Flood Control District. Registered voters will be asked to vote on what could be $2.5 billion in bonds for flood risk reduction projects throughout the county, including projects in the Spring Creek Watershed. Early voting begins August 8. https://www.hcfcd.org/bond-program/

• The Woodlands Joint Powers Agency (WJPA) reminds residents that the Odd/Even Defined Irrigation Schedule allowing irrigation two days a week is in effect. WJPA publishes weekly irrigation information at http://wjpa.net/water-conservation/defined-irrigation-schedule/. Harris -Montgomery County Municipal Utility District No. 386 (MUD 386) also reminds residents for the Harris County portion of the District of the adopted Defined Irrigations Schedule that recommends residential irrigation of three days per week and Non-Residential irrigation is limited to two days per week. http://municipaldistrictservices.com/docs/HMC386- Defined%20Irrigation%20Schedule-bill%20insert.pdf

• Township Lifeguards are competing in the annual Lifeguard Competitions and recently won 3rd Place in the Texas Super Guard in College Station.

• Woodlands Parkway widening projects – Montgomery County Pct. 3 Commissioner James Noack’s widening project of eastbound Woodlands Parkway from Forestgate Drive to Kuykendahl Rd. is complete. In addition, the widening project of the Parkway from I-45 to Grogan’s Mill which adds a fourth lane to west bound and east bound lanes is approximately 25% complete. The project is scheduled for completion in April 2019. The project adds one outside lane to both east bound and west bound Woodlands Parkway from .05 miles west of Grogan’s Mill Road to I-45 at a cost of $4.96 million. Triple B Construction is the contractor. More information on Montgomery County Precinct 3 Road Bond Projects can be found at http://www.precinct3.org/precinct-3-road-bond-projects/

• In celebration of National Night Out, the Woodlands Watch is coordinating the annual Boots vs. Badges Softball Game on August 4 from 7:00 p.m. to 8:30 p.m. at McCullough Jr. High Scotland Yard. Come cheer on the Montgomery County Sheriff’s Office and The Woodlands Fire Department battle it out! http://www.thewoodlandstownship- tx.gov/DocumentCenter/View/12437/Boots-vs-Badges-Softball-Game-Flier

• The Township’s Neighborhood Watch is now on Facebook. Get connected at Facebook:/NeighborhoodWatch and keep up with the latest news and Watch information.

• The Woodlands Land Development Company in partnership with TxDOT are constructing a new intersection on SH 242/College Park Dr. for the access and entrance to the MD Anderson Regional Cancer Center building that is under construction.

• The Board of Directors approved the purchase of ten swan pedal boats to be available for rent to the public as a recreational activity on the upper level of The Woodlands Waterway. The special-order pedal boats are expected to arrive soon and the boat rental operation should be open August 1. The boats will be managed by the Parks and Recreation Department and based in the Riva Row Boat House. The four seat pedal boats will be allowed to travel the Waterway between the west turning basin by Town Green Park to the east end of the canal by the pedestrian bridge at Anadarko towers. http://www.thewoodlandstownship-tx.gov/CivicAlerts.aspx?AID=2506

• The Woodlands Township “Red, Hot and Blue Festival” and the South Montgomery County 4th of July Parade were cancelled due to inclement weather conditions resulting from the almost 6 inches of rainfall received that morning. This is the first parade in two decades that has been canceled. However, thousands of residents did have two locations to view a portion of the Fireworks Extravaganza - Lake Woodlands and at Rob Fleming Park. http://www.thewoodlandstownship-tx.gov/CivicAlerts.aspx?AID=2533

• Requests for Bids/Proposals are being solicited for: Pool Deck Refurbishment/Plaster C-2018-0402; Adventure Course at Rob Fleming Construction Bid C-2018-0382; Spindle Tree Pond Desiltation C-2018-0400; All Weather Turf Maintenance C-2018-0387; Cul De Sac Island Maintenance Services C-2018-0385; Fire Station Landscape Maintenance Services C-2018- 0388; Pathway Maintenance Services C-2018-0384; Sportsfield Maintenance Services C-2018-0386; Naming Rights/Title Sponsor Muddy Trails Bash C-2018-0457; Naming Rights/Title Sponsor TRI-The Woodlands C- 2018-0458. www.thewoodlandstownship-tx.gov/bids.aspx

Board of Directors Meeting Agenda Meeting Date: 07/19/2018 SUBJECT MATTER: Receive, consider and act upon Administrative Reports for Law Enforcement and Community Policing;

FISCAL IMPACT: BACKGROUND: RECOMMENDATION: Receive and accept the report.

Attachments Law Enforcement Administrative Report July 2018 Law Enforcement Services Report July 2018

THE WOODLANDS TOWNSHIP The Woodlands, TX

ADMINISTRATIVE REPORT COMMUNITY POLICING & LAW ENFORCEMENT SERVICES July 19, 2018

1. Montgomery County Sheriff’s Office – Patrol - The Woodlands Township Division a. Staffing i. Open Positions: a) 5 b) New position through County Tax Levy – 1 Detective b. 2018 Staffing - MCSO i. Total of 112.5 personnel, 87 funded through The Woodlands Township and 25.5 funded through Montgomery County.

2. Harris County Constable’s Office – Precinct 4 a. Staffing of twelve personnel; one sergeant and eleven deputy constables.

3. Crime Status & Crime Prevention

a. Notable Activity: • June 2018 – Notable Arrests o On June 12, 2018, District 6 Deputies responded to an alarm call at the Chick-Fil-A on College Park Drive. Upon arrival Deputies discovered forced entry had been made into the Chick-Fil-A and that money in a safe in the manager’s office had been taken. A short time later a security guard at the La Quinta observed a dark grey passenger car driving erratically and watched a suspicious person exit the vehicle and enter the hotel. Police were notified and upon responding found burglar tools in plain view within the vehicle. The occupants returned to the vehicle and a traffic stop was initiated which resulted in the arrest of the two male occupants of the vehicle for Engaging in Organized Criminal Activity. The suspects were arrested in connection with the Chick-Fil-A Burglary and had in their possession a large sum of money and items matching and or consistent with those viewed in the security footage which captured the Burglary. The two suspects were taken into custody and transported to Montgomery County Jail without incident. o On June 18, 2018, Deputy Underwood met with a complainant, who reported to him that an unknown individual burglarized her vehicle while it was parked at the 24-Hour 1

Fitness located 1800 Lake Woodlands Dr. The complainant advised her purse contained $6,822.06 in property and multiple credit cards were stolen during the burglary. The complainant indicated that two of her credit cards were used to purchase items at the Finish Line shoe store in The Woodlands Mall without her permission prior to her being able to cancel them. According to the manager of Finish Line Shoes, unknown black males came into her store and purchased several pairs of shoes totaling $582.35 using two of the complainant’s stolen credit cards. o On June 19, 2018, Deputy Nichols, was dispatched to a Fraud call at the Finish Line Shoe store. The report indicates that he met with Deputy Hoge who detained an individual for Credit Card Abuse once the male was identified by the manager as being the same male in her store the day prior using the stolen credit cards. Detective Prince went to scene and met with Deputy Nichols who was investigating a burglary at the 24- Hour Fitness that had just occurred. This location is the same location the complainant was victimized the day prior. The victim in the current active investigation was making a report with Deputy Nichols. Deputy Nichols advised that during this recent burglary about $500.00 - $700.00 in property was stolen to include 3 credit / debit cards. All three credit cards were used to purchase shoes again from Finish Line Shoes by the Defendant prior to being detained by Deputy Hoge. In the Defendant’s possession was the Texas Driver’s License, and four gift cards stolen from the second complainant. Deputy Underwood advised the Defendants phone was receiving multiple phone calls and text messages from an unknown caller believed to be the second male on location but unidentified when the Defendant was arrested. o Charges were accepted against the Defendant for Theft of property $2500< $30,000.00, and Credit / Debit Card Abuse x 2 for the three stolen credit cards (one for each victim) he used without the effective consent of their owners. b. MCSO - The Woodlands Township Patrol Division – Traffic – June 2018 i. Total traffic stops – 1,349 ii. Citations issued – 198 iii. Warnings issued – 1,151 iv. Crash (unknown injury) – 22 v. Crash non-injury – 147 vi. Crash injury – 10 vii. Crash fatality - 0 viii. Total crashes – 181

c. BLOTTER & Crime Statistics i. Reminder the weekly blotter is on our website and has details of various arrests for the Montgomery County Sheriff’s Office Patrol – The Woodlands Township Division. ii. Reminder the monthly Community Policing Report is on our website.

d. June 2018 – Crime Prevention Unit (CPU)

• During the month of June, CPU continued to partner with The Woodlands Township Neighborhood Watch.

Crime Prevention Activity Chart

December

November

October

September Business/Other Contacts August Good Neighbor Day/Community Events Training Days July Corporate Presentations June Presentations All other Meetings May Township Meetings April Village Board Meetings

March

February

January

0 5 10 15 20 25 30 35

e. Other Statistics i. Building Checks and Vacation Watch are included within the Call Title reports. This is a significant action by MCSO checking property and getting into the neighborhoods.

f. Mileage i. MCSO total patrol mileage for June 2018 = 93,964

4. Police–Community Partnership a. Programs – Activities – In the Zone i. Village Association Meetings a) Montgomery County Sheriff’s Office, Crime Prevention Unit and/or Harris County Constable’s Office, Precinct 4 attend and share crime statistics and crime prevention information.

ii. The Woodlands Township Neighborhood Watch in partnership with Montgomery County Sheriff’s Office, The Woodlands Township Patrol, Crime Prevention Unit and/or Harris County Constable’s Office, Precinct 4 and The Woodlands Fire Department.

a) June 2018 – Meetings/Presentations a. Safety Awareness Day (5) b. Lemonade with a Copy (11) c. Involvement Day (1) d. Business Community (4) e. Apartment Community (1) f. Senior Community (4) g. Emergency Preparedness – CERT (1) h. Community Event/Crime Prevention Education (16): i. Emergency Preparedness Event (1) ii. Public Safety Open House (2) iii. Hands Only CPR - NNO (6) iv. YMCA Camp – Public Safety Day (1) v. Sunny Dayz Camp – BB Rec Center (1) vi. Brighton Academy – Public Safety Day (2) vii. Pool Day – CC (1) viii. Flag Day & Picnic – PC (1) ix. Pool Day – CsP (1) x. Pool Day – GM (1)

b) July 2018 – Meetings/Presentations a. Safety Awareness Day (4) b. Lemonade with a Cop (3) c. Involvement Day (1) d. Senior Community (6) e. Emergency Preparedness (4) f. Community Event/Crime Prevention Education (10): i. Public Safety Open House (4) ii. YMCA Camp – Public Safety Day (1) iii. Sunny Dayz Camp – BB Rec Center (1) iv. Hands Only CPR – NNO (3) v. Blood Drive (1)

5. Overtime (OT) Programs a. Ongoing – Night Village and Village Center Overtime programs.

6. Other a. Preparing law enforcement presence for 2018 large-crowd events. i. 4th of July – Red, Hot and Blue Festival ii. Waterway Nights iii. Rock the Row

July 19, 2018

LAW ENFORCEMENT SERVICES

CRIME CAT EGO RIES OF NOTE INSIDE THIS ISSUE:

CRIME CATEGORY Montgomery & Harris Mar Apr May Jun YTD Summary of Activity 2 County 2018 2018 2018 2018 2018 Assault - Family Violence 29 11 22 16 105 Crime Trends 3 Assault (excludes family violence) 4 11 13 12 56 Burglary Building 2 2 3 1 14 4 Calls for Service Trends Burglary Habitation 4 7 6 4 32 Burglary Motor Vehicle 19 31 42 32 167 2nd Quarter 2018 5 Criminal Mischief 21 29 28 17 122 Forgery/Fraud 32 32 21 26 180 6 Reference Guide Homicide 0 0 0 0 0 Robbery 1 1 0 1 6 Suicide/Attempted Suicide 7 7 8 18 59

Theft—Auto 2 1 0 0 7 Theft—Misdemeanor & Felony 67 74 65 58 386 All Other Criminal Reports 98 91 157 180 705 Reports Filed - No Criminal Statute 113 145 114 71 603 Subtotal - All Other Reports Filed 211 236 271 251 1,308 Total 399 442 479 436 2,432

Reports filed in June 3.7% 2.8% 0.2% 0.9% 16.3% Assault - Family Violence Assault (excludes family violence) 7.4% Burglary Building Burglary Habitation 3.9% Burglary Motor Vehicle Criminal Mischief 6.0% Forgery/Fraud Suicide/Attempted Suicide Theft—Misdemeanor & Felony All Other Criminal Reports 4.1% Reports Filed - No Criminal Statute

13.3% 41.4%

INVESTIGATION OF CRIMES AGAINST CHILDREN

Mar Apr May Jun YTD 2018 Charges Filed - Internet Crimes 1 2 4 0 17 Charges Filed - Safe Harbor 5 0 4 1 27 TOTAL CHARGES FILED 6 2 8 1 44 Page 2 July 19, 2018

SUMMARY OF JUNE ACTIVITY

June 2018 - Summary Report MCSO/Township Creekside/HCC4 Total Calls for Service 10,130 2,490 12,620 Criminal Report Filed 416 20 436

June Activity by Zone

3,000

2,500

2,000

1,500 Calls for Service Reports Filed

1,000

500

0 Zone 1 Zone 2 Zone 3 Zone 4 Zone 5 Zone 6 Zone 7 Zone 8 Zone 9 (GM) (PC) (IS) (SR) (AB) (CC) (CP) (TC) (CsP)

Summary of June Activity

14,000

12,000

10,000 Creekside/HCC4 8,000 MCSO/Township 6,000

4,000

2,000

0 Calls for Service Criminal Report Filed Law Enforcement Services Community Policing —Monthly Report Page 3

CRIME TRENDS 350

300 Subtotal - Crime 250 Categories of Note

200

150 Subtotal - All Other Reports 100 Filed

CRIME CATEGORY Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec YTD

Assault - Family 17 10 29 11 22 16 105 Violence Assault (excludes 6 10 4 11 13 12 56 family violence) Burglary Building 3 3 2 2 3 1 14

Burglary Habitation 5 6 4 7 6 4 32

Burglary Motor 28 15 19 31 42 32 167 Vehicle Criminal Mischief 13 14 21 29 28 17 122

Forgery/Fraud 35 24 32 32 21 26 170

Homicide 0 0 0 0 0 0 0

Robbery 0 3 1 1 0 1 6

Suicide/Attempted 11 8 7 7 8 18 59 Suicide Theft—Auto 3 1 2 1 0 0 7

Theft—Misdemeano 60 62 67 74 65 58 386 r & Felony

Subtotal - Crime 181 156 188 206 208 185 1,124 Categories of Note All Other Criminal 88 91 98 91 157 180 705 Reports Reports Filed - No 90 70 113 145 114 71 603 Criminal Statute Subtotal - All Other 178 161 211 236 271 251 1,308 Reports Filed

Total 359 317 399 442 479 436 2,432

INTERESTED IN LEARNING MORE? For up-to-date information such as Press Releases, Weekly Blotter, and Featured Fugitives from the Mont- gomery County Sheriff’s Office and other law enforcement agencies that serve The Woodlands, please visit www.thewoodlandstownship-tx.gov. You can locate recent public safety media/Press Releases on the Resident Page, choose “Law Enforcement Ser- vices” at the bottom go to “Law Enforcement Advisories”. You can also sign up for The Woodlands Township Neighborhood Watch, follow us on our blog, or sign up for the Neighborhood Watch Newsletter under “Neighborhood Watch” at www.thewoodlandstownship-tx.gov. Page 4 July 19, 2018

CALLS FOR SERVICE TRENDS 16,000 1.00

14,000 0.70 0.61 12,000 0.58 0.57 0.58 0.52

10,000 Total Service Calls

8,000

6,000 Service Calls per Patrol Man Hour 4,000

2,000

0 0.10 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total Service Calls 10,818 8,947 11,247 10,214 10,706 12,620 64,552

Percent of Calls Resulting In 3% 4% 4% 4% 4% 3% 4% Crime Reports

Service Calls per Patrol 0.58 0.52 0.61 0.57 0.58 0.70 0.59 Man Hour

Patrol Man Hours 18,538 17,342 18,538 17,940 18,538 17,940 108,836

QUICK REFERENCE GUIDE FOR USING THIS REPORT

This report represent an executive summary of eight policing “zones”, comprising seven residential vil- activity in The Woodlands. The full report with appen- lages and one commercial district. Together, these dix provides more detailed data on which the execu- zones make up MCSO District 6. There is also a tive summary is based. “zone” for the Village of Creekside Park, which is po- Please keep in mind that this report offers a liced by the Harris County Constable’s Office— snapshot in time for each of the months included Precinct 4. based on the timing of when the data was provided by • Zone 1—Grogan’s Mill law enforcement. Due to the fluid nature of criminal • Zone 2—Panther Creek investigation, some of the data may have developed • Zone 3—Indian Springs further after the report data was released. • Zone 4—Sterling Ridge

• Zone 5—Alden Bridge MCSO: Montgomery County Sheriff’s Office. Unless otherwise noted, this refers to MCSO District 6—The • Zone 6—Cochran’s Crossing Woodlands. • Zone 7—College Park • Zone 8—Town Center (commercial) Zones: The Woodlands Township contracts with the • Zone 9—Creekside Park Montgomery County Sheriff’s Office for policing in Law Enforcement Services Community Policing —Monthly Report Page 5

CRIME CATEGORIES OF NOTE 2ND QUARTER—2018

CRIME CATEGORIES OF NOTE - 2nd Quarter - COMPARE 2017-2018 300

200 189 197

100 116 105 87 76 73 74 79 17 49 37 36 6 33 0 0 3 2 13 33 17 1 0 14

2nd Quarter 2017 2nd Quarter 2018

CRIME CATEGORY Montgomery & Apr May Jun 2nd Q CRIME CATEGORY Montgomery & Apr May Jun 2nd Q Harris County 2018 2018 2018 2018 Harris County 2017 2017 2017 2017 Assault - Family Violence 11 22 16 49 Assault - Family Violence 20 30 26 76 Assault (excludes family violence) 11 13 12 36 Assault (excludes family violence) 10 15 12 37 Burglary Building 2 3 1 6 Burglary Building 1 7 6 14 Burglary Habitation 7 6 4 17 Burglary Habitation 16 8 9 33 Burglary Motor Vehicle 31 42 32 105 Burglary Motor Vehicle 56 31 29 116 Criminal Mischief 29 28 17 74 Criminal Mischief 40 14 19 73 Forgery/Fraud 32 21 26 79 Forgery/Fraud 29 28 30 87 Homicide 0 0 0 0 Homicide 0 0 0 0 Robbery 1 0 1 2 Robbery 0 0 3 3 Suicide/Attempted Suicide 7 8 18 33 Suicide/Attempted Suicide 8 4 1 13 Theft—Auto 1 0 0 1 Theft—Auto 8 5 4 17 Theft—Misdemeanor & Felony 74 65 58 197 Theft—Misdemeanor & Felony 52 79 58 189 All Other Criminal Reports 91 157 180 428 All Other Criminal Reports 121 132 114 367 Reports Filed - No Criminal Statute 145 114 71 330 Reports Filed - No Criminal Statute 105 111 90 306 Subtotal - All Other Reports Filed 236 271 251 758 Subtotal - All Other Reports Filed 226 243 204 673 Total 442 479 436 1,357 Total 466 464 401 1,331 Law Enforcement Services Community Policing —Monthly Report Page 6

Criminal Report Filed (Criminal Statute Report): MCSO” includes data only for cases assigned within the Any time an officer completes a report and a criminal Township boundaries, not cases that may be assigned statute is cited from the Texas penal code. Not all re- outside of the boundaries. The numbers in this section ports result in an arrest. are not cumulative, as some cases carry over from • Report—No Criminal Statute: A report is month to month. taken by an officer, but no criminal statue is recorded for the report. This includes crash Frequently Asked Questions reports. • Do call titles equal crimes committed? No. Call Titles speak to the types of calls that are received, but an Calls for Service (Call Title): Initial notation made officer may make an alternate or additional finding when a request is made to the dispatcher/ upon review/investigation. communications division. This reflects the “call load” to which deputies respond, but is not necessarily in- dicative of the outcome of an officer’s review or in- • Do Criminal Statute Reports equal arrests? No. Criminal vestigation. Statute Reports indicate that an officer believes criminal activity has occurred. Depending on the • New Call Titles: Asterisks in a yellow box situation, additional investigation may add to or note call titles that have not appeared in previ- negate criminal charges. ous reports this year. This note is only used in the appendix. • What is the role of the community in “Community Polic- ing?” To answer that question you must have YTD: Year to date, based on the calendar year. and knowledge of the most basic Crime Prevention the end of the current reporting period. teachings and the “Crime Triangle.” The Crime Tri- angle identifies three elements that must be present Crime Categories of Note: These categories were in order for crime to be committed. selected based as activities of concern to the general • Desire of a criminal to community as “major” crimes. The numbers listed commit a crime; may include a combination of two or more “criminal • Ability to commit the statute” categories. The full numbers are available in crime; and the the appendix. Please note an adjustment was made between the May and June 2016 reports to include • Opportunity for the crime Harris County reports in the appropriate category, to be committed previously they were all listed as “other”. Year over year comparisons are not provided for Criminal Re- Fortunately, you (residents - businesses) have con- ports Filed, as 2016 is the first year that this infor- trol over one of the elements of the Crime Triangle mation has been provided to the Township. - Opportunity. By removing the opportunity for crime to occur you can break the Crime Triangle Investigation of Crimes Against Children: The and contribute to the Community Policing effort Township contracts with MCSO and Montgomery here in The Woodlands. County Constable - Precinct 3 for services specific to investigations of crimes against children. Both agen- • Where can I find the full report? This executive sum- cies receive referrals from Child Protective Services mary accompanied by a full appendix of reports on (CPS) routed to Safe Harbor. In addition to the Safe the Township’s contracted law enforcement ser- Harbor program, the Township contracts with Mont- vices can be found on the Township website at gomery County Constable - Precinct 3 for an Internet www.thewoodlandstownship-tx.gov, go to “Law Crimes Investigator position. It is understood that Enforcement Services” at the bottom go to “Community some cases may originate or conclude outside of the Policing Reports”. Township boundaries. The “Cases Assigned—

Board of Directors Meeting Agenda Meeting Date: 07/19/2018 SUBJECT MATTER: Receive, consider and act upon Administrative Reports for Transportation (Park and Ride and Trolley System);

FISCAL IMPACT: N/A

BACKGROUND: The monthly Transportation Administrative Report (The Woodlands Express & Town Center Trolley) is attached for review and consideration.

RECOMMENDATION: Receive the report.

Attachments Transportation Admin Report JUN2018

THE WOODLANDS TOWNSHIP The Woodlands, TX

DATE: July 11, 2018 TO: Board of Directors FROM: Chris LaRue - Transit Program Manager RE: The Woodlands Express & Town Center Trolley System – Admin Report

THE WOODLANDS EXPRESS

General Ridership Information Highlights: • There were 46,374 passenger trips in June 2018 (-1,088 from previous month) • There were 21 operating days in June 2018 (previous month was 22 days) o Research Forest: 24,807 trips (previous month was 26,112) o Sawdust: 12,050 trips (previous month was 12,650) o Sterling Ridge: 8,517 trips (previous month was 8,700) • Average Passengers per Day (Mon-Thu): 2,358 (previous month was 2,313) • Average Passengers per Day (Mon-Fri): 2,161 (previous month was 2,157) • Passenger Load Factor (average capacity per bus): 53% (previous month was 52%).

Average Passengers per Day

January 2018 - June 2018

Jan 2018

Feb 2018

Mar 2018

Apr 2018

May 2018

Jun 2018

2,150 2,200 2,250 2,300 2,350 2,400

• FTA Emergency Relief Program Funding (49 U.S.C. Section 5324) was recently announced. Staff participated in FTA-sponsored webinars for the program.

Emergency Relief (ER) Program Allocations for Areas Affected by Hurricanes Harvey, Irma & Maria

In May 2018, FTA announced $277.5 million in Emergency Relief Program allocations for states and territories affected by Hurricanes Harvey, Irma, and Maria. Approximately $232.3 million will be dedicated to response, recovery, and rebuilding projects, with $44.2 million going toward resiliency projects.

FTA plans to allocate the funds as follows: approximately $223.5 million for Puerto Rico, $23.3 million for Texas, $22.8 million for Florida, $6.7 million for the U.S. Virgin Islands, and $187,000 for Georgia.

The Woodlands Township was allocated approximately $2.3 million in ER funding in May 2018. The amount was increased to approximately $2.5 million in June 2018.

The published allocations for Texas are reflected in the following table:

FTA Section 5324 Emergency Relief Program Published Allocations State of Texas Brazos Transit District $188,000 Capital Metropolitan Transportation Authority $64,000 Fort Bend County Public Transportation $77,000 Golden Crescent Regional Planning Commission/Victoria Transit $69,000 Harris County Community Services Department $129,000 Metropolitan Transit Authority of Harris County (Houston METRO) $13,545,000 Port Arthur, City of $180,000 Texas Department of Transportation $96,000 The Woodlands Township1 $2,480,037 Total $16,615,000

Township staff will be meeting with personnel from FTA Regions 6 and the Government Accounting Office (GAO) on July 12, 2018.

FTA and GAO personnel will tour the repaired Sawdust Park & Ride facility and inspect repaired coaches damaged during Hurricane Harvey.

Staff will also review eligible reimbursements and proposed programming of ER funds.

1 Reflects updated allocation amount released in June 2018.

Transportation Committees & Subcommittees

H-GAC High Capacity Transit Task Force

The High Capacity Transit Task Force was formed by the H-GAC Transportation Policy Council (TPC) to analyze and develop a strategy for the 2045 Regional Transportation Plan (RTP) regarding future high-capacity transit and mobility needs. This high-level investigation will identify major transit corridors, future connectivity/access needs, potential transit modes, as well as potential economic impacts and funding sources. The work is anticipated to continue into fall of 2018.

Previous meetings: • High Capacity Transit Task Force meeting March 8, 2018 (presenting initial recommendations of the Service Concepts Workgroup and the Innovative Finance/Funding Workgroup). Recent Meetings: • No meetings since March 8, 2018. Upcoming Meetings • August 9, 2018

IH-45N Planning and Environmental Linkages (PEL) Study – Project Ambassadors Committee (PAC)

This planning project is considering the next step in the IH-45N improvements currently being designed by TxDOT from south of downtown Houston to Beltway 8. The study limits of the project reach from North Beltway 8 in Harris County to Loop 336 in Montgomery County. The PAC is a small group of stakeholders who are consulted regarding technical, environmental and other considerations along the corridor. This is a high-level planning effort expected to last approximately 24 to 36 months.

Previous Meetings: • December 4, 2018 – the next meeting has not yet been scheduled • Public meetings have been announced at several locations throughout the corridor • The North Houston Association (NHA) hosted a luncheon regarding the IH-45N PEL project on March 20, 2018 Recent Meetings: • The combined PAC and Stakeholders Committees met on June 28, 2018 to discuss comments received during the public involvement process and next steps.

North Houston Associations Transportation Committee

Recent Meetings: • June 5, 2018 (No meeting in July 2018)

H-GAC Committees

Recent meetings: • Technical Advisory Committee – June 13, 2018, will meet again July 18, 2018 • TIP/RTP Subcommittees – held a joint committee meeting June 6, 2018 • Regional Transit Coordination Subcommittee – next meeting July 19, 2018 • Current 2018 Township membership on H-GAC Technical Advisory Committee (TAC) subcommittees:

o Transportation Improvement Plan (TIP) Subcommittee – Chris LaRue (Primary), Don Norrell (Alternate) o Regional Transit Coordination Subcommittee – Chris LaRue (Primary), matt Kouns (Alternate) o Bicycle/Pedestrian Subcommittee – John McGowan (Primary), John Powers (Alternate) o Transportation Air Quality (TAQ) Subcommittee – Todd Stephens (Primary), Chris LaRue (Alternate)

(This Space Left Intentionally Blank)

TOWN CENTER TROLLEY

General Ridership Information

Ridership on the service has seen continued improvement since Phase II of the Trolley system was implemented in mid-November 2016. Phase III, the extension to Hughes Landing, was launched April 16, 2018.

Monthly Ridership:

JUN2018: 12,086 (previous month was 11,474) • Ridership increase of 612 over the previous month.

Passenger Count Data

To assist in automating data collection such as passenger counts, dwell times, and stop performance, the Board of Directors approved the procurement of Automatic Passenger Counters (APCs) for the Town Center Trolleys. Installation has been completed and validation is underway. Validation for June through September (APC’s versus hand counts) has been 98% Data from the APCs is presented below.

Trolley Tracker Dashboard (Vehicle Tracking/Assignment/Reporting/GTFS)

Vehicle Tracker Dashboard (Vehicle History/Tracking/Geolocation)

Ridership by Day

June 2018 Ridership by Day 900 800 700 600 500 400 300 200 100

Friday, June 01, 2018 01, June Friday, Friday, June 08, June Friday, 2018 15, June Friday, 2018 22, June Friday, 2018 29, June Friday, 2018

Sunday, June 10, 2018 10, June Sunday, Sunday, June 03, June 2018 Sunday, 17, June 2018 Sunday, 24, June 2018 Sunday,

Tuesday, June 05, 2018 Tuesday,05, June 2018 Tuesday,12, June 2018 Tuesday,19, June 2018 Tuesday,26, June

Monday, June 04, June 2018 Monday, 11, June 2018 Monday, 18, June 2018 Monday, 25, June 2018 Monday,

Saturday, June 23, 2018 23, June Saturday, Saturday, June 02, June 2018 Saturday, 09, June 2018 Saturday, 16, June 2018 Saturday, 30, June 2018 Saturday,

Thursday, June 07, June Thursday, 2018 14, June Thursday, 2018 21, June Thursday, 2018 28, June Thursday, 2018

Wednesday, June 13, 2018 13, Wednesday,June 2018 20, Wednesday,June 2018 27, Wednesday,June Wednesday, June 06, 2018 06, Wednesday,June

Ridership by Day (Ranked)

June 2018 Ridership by Day Ranked 900

800

700

600

500

400

300

200

100

0 PAX Totals

Saturday, June 16, 2018 Saturday, June 30, 2018 Saturday, June 09, 2018 Saturday, June 02, 2018 Saturday, June 23, 2018 Friday, June 01, 2018 Friday, June 29, 2018 Friday, June 15, 2018 Friday, June 08, 2018 Friday, June 22, 2018 Thursday, June 21, 2018 Wednesday, June 13, 2018 Sunday, June 03, 2018 Thursday, June 28, 2018 Tuesday, June 26, 2018 Monday, June 04, 2018 Thursday, June 07, 2018 Wednesday, June 27, 2018 Tuesday, June 12, 2018 Tuesday, June 05, 2018 Thursday, June 14, 2018 Monday, June 25, 2018 Sunday, June 10, 2018 Tuesday, June 19, 2018 Wednesday, June 06, 2018 Monday, June 18, 2018 Sunday, June 24, 2018 Monday, June 11, 2018 Wednesday, June 20, 2018 Sunday, June 17, 2018

Ridership by Stop

June 2018 Ridership by Stop

Woodloch Forest

Waterway Square

Town Green Park

The Woodlands Waterway Marriott

The Woodlands Mall West

The Woodlands Mall East

The Village

The Library (South Side)

The Library

Market Street

Landry's

Hughes Landing-Restaurant Row

Hughes Landing-Embassy Suites

Hotel & Covention Center

H-E-B

East Shore

Cynthia Woods Mitchell Pavilion (South Side)

Cynthia Woods Mitchell Pavilion

Cinemark 17

Anadarko Tower

0 500 1,000 1,500 2,000 2,500

Ridership by Stop (Ranked)

June 2018 Ridership by Stop Ranked 2,500

2,000

1,500

1,000

500

H-E-B

Landry's

EastShore

The Village The

The Library The

Cinemark 17 Cinemark

MarketStreet

Anadarko Tower Anadarko

Woodloch Forest Woodloch

Town Green Park Town

Waterway Square Waterway

CWMP (South Side) CWMP(South

The Library (South Side) Library The (South

The Woodlands Mall East Woodlands Mall The

Hotel & Covention Center Covention & Hotel

The Woodlands Mall West Woodlands Mall The

Hughes Landing-EmbassySuites Hughes

Cynthia Woods Mitchell Pavilion Woods Cynthia Mitchell Hughes Landing-RestaurantRow Hughes

The Woodlands Waterway Marriott Woodlands Waterway The

Trolley App for Smartphones

The Ride Systems Trolley Tracker App for smartphones launched on April 23, 2018. The app provides useful real-time information such as trolley location, estimated arrival times, stop information, alerts and more.

The app is compatible with Apple and Android phones and can be downloaded via the AppStore or Google Play.

The following graphic was developed by staff to advertise the app and has been added to maps, collateral materials, and the website.

Screen Images – Smartphone App

Screen Image – Mapping/Vehicle Location Screen Image – Arrival/Next Trolley Information

Trolley Tracker Analytics

Current Schedule (Phase III)

o Monday to Thursday ▪ Peak: 11 a.m. to 2 p.m., 5 p.m. to 9 p.m. (4 vehicles) ▪ Off-peak: 2 p.m. to 5 p.m. (3 vehicles) o Friday and Saturday ▪ Peak: 10 a.m. to 2 p.m., 5 p.m. to 10 p.m. (4 vehicles) ▪ Off-Peak: 2 p.m. to 5 p.m. (3 vehicles) o Sunday ▪ Peak: 11 a.m. to 2 p.m. (4 vehicles) ▪ Off-peak: 2 p.m. to 6 p.m. (3 vehicles)

• Number of Vehicles: four (4) during peak hours, three (3) during off-peak hours • Headways: approx. 10 minutes during peak operations and 12-15 minutes during off-peak operations

Trolley Route Map

Capital Improvements

Associated improvements include, but are not limited to: passenger furniture (benches); shelters; permanent stop markers; passenger information signage, etc. Improvements are anticipated to be funded via Section 5339 formula funding which would be funded at 80% federal and 20% local matching funds.

Board of Directors Meeting Agenda Meeting Date: 07/19/2018 SUBJECT MATTER: Receive, consider and act upon Administrative Reports for The Woodlands Fire Department;

FISCAL IMPACT: N/A

BACKGROUND: See attached.

RECOMMENDATION: Accept as presented.

Attachments WFD July Activity Report The Woodlands Fire Department Administrative Report July 2018

June Incidents

THE WOODLANDS FIRE DEPARTMENT INCIDENT REPORT June 2018

Incident Type Count FIRE 111 Building fire 5 113 Cooking fire, confined to container 3 130 Mobile property (vehicle) fire, Other 1 131 Passenger vehicle fire 3 132 Road freight or transport vehicle fire 2 142 Brush or brush-and-grass mixture fire 3 151 Outside rubbish, trash or waste fire 1 160 Special outside fire, Other 1 SUBTOTAL 19

OVERPRESSURE RUPTURE, EXPLOSION, OVERHEATING (NO FIRE) 210 Overpressure rupture from steam, Other 1 240 Explosion (no fire), Other 1 251 Excessive heat, scorch burns with no ignition 2 SUBTOTAL 4

RESCUE & EMERGENCY MEDICAL SERVICES INCIDENT 300 Rescue, EMS incident, other 3 311 Medical assist, assist EMS crew 345 320 Emergency medical service, other 5 321 EMS call, excluding vehicle accident with injury 189 322 Motor vehicle accident with injuries 14 323 Motor vehicle/pedestrian accident (MV Ped) 1 324 Motor Vehicle Accident with no injuries 42 331 Lock-in (if lock out , use 511 ) 3 350 Extrication, rescue, Other 1 353 Removal of victim(s) from stalled elevator 3 356 High-angle rescue 1 SUBTOTAL 607

HAZARDOUS CONDITION (no fire)

411 Gasoline or other flammable liquid spill 1 412 Gas leak (natural gas or LPG) 12 422 Chemical spill or leak 1 440 Electrical wiring/equipment problem, Other 3 442 Overheated motor 2 445 Arcing, shorted electrical equipment 2 SUBTOTAL 21

SERVICE CALL 500 Service Call, other 9 510 Person in distress, Other 6 520 Water problems, Other 1 522 Water or steam leak 2 531 Smoke or odor removal 5 542 Animal rescue 1 551 Assist police or other governmental agency 3 553 Public Service 1 561 Unauthorized burning 2 SUBTOTAL 30

GOOD INTENT CALL 600 Good intent call, Other 9 611 Dispatched & cancelled en route 48 6111 Dispatched & cancelled en route - Automatic alarm 64 6112 Dispatched & cancelled en route - EMS call 73 6113 Dispatched & cancelled en route - MVA 15 622 No Incident found on arrival at dispatch address 14 651 Smoke scare, odor of smoke 3 652 Steam, vapor, fog or dust thought to be smoke 1 661 EMS call, party transported by non-fire agency 1 671 HazMat release investigation w/no HazMat 2 SUBTOTAL 230

FALSE ALARM & FALSE CALL 700 False alarm or false call, Other 21 711 Municipal alarm system, malicious false alarm 1 730 System malfunction, Other 7 732 Extinguishing system activation due to malfunction 2 733 Smoke detector activation due to malfunction 20 734 Heat detector activation due to malfunction 2 735 Alarm system sounded due to malfunction 23 736 CO detector activation due to malfunction 4 740 Unintentional transmission of alarm, Other 7

741 Sprinkler activation, no fire - unintentional 2 742 Extinguishing system activation 1 743 Smoke detector activation, no fire - unintentional 28 744 Detector activation, no fire - unintentional 8 745 Alarm system activation, no fire - unintentional 22 SUBTOTAL 148

SEVERE WEATHER & NATURAL DISASTER 814 Lightning strike (no fire) 2 SUBTOTAL 2

SPECIAL INCIDENT TYPE 911 Citizen complaint (regarding public activity) 0 SUBTOTAL 0

TOTAL INCIDENT COUNT FOR JUNE 2018 1061

June Non-Incident Activity

Public Relations Events Station tours 25 Attended on site public relations event 18 Miscellaneous citizen contacts 14 Commercial on site walk thru (emergency preparedness pre planning) 1

Dispatch Woodlands Fire Department Non-emergency administrative calls 1,893 Emergency calls dispatched 375 Mutual Aid given 35 Mutual Aid received 15

Training Emergency Training Center events 17 Woodlands Fire Department training classes at Emergency Training Center 11 Texas Department of State Health Services (TDSHS) applications processed 2 Texas Commission on Fire Protection (TCFP) applications processed 9 Total departmental training hours recorded 2,233

Emergency Preparedness Monthly Report

ILA Meeting with Conroe ISD. Active Shooter Roundtable. Leadership Preparedness Meeting. The Township Community Emergency Preparedness Day. Station 2 Gear Washer Installation. Active Shooter Exercise. PIO Network Meeting. Budget Meeting. JIC Webinar. EMT Inclement Weather Program Presentation.

Inspections:

1. 1733 Woodstead Ct. – Fire Lanes / Exit Signs 2. 6607 Lake Woodlands Dr. – Knox Box 3. 5000 Research Forest – Sprinkler System x 2 4. 4775 W Panther Creek – Inspection 5. 2201 Lake Woodlands – Knox-Box 6. 6001 Windsor Lakes Blvd – Complaint 7. Grand Oaks High School – Inspection over IFC 510 x 2 (Conroe ISD Flex #18) 8. MDA Hospital – Inspection x 2 9. 1006 Windsor Lakes Blvd – Complaint 10. 19075 I-45 – Inspection 11. Open Flame – Complaint 12. 16675 I-45 – Knox-Box 13. 1900 Hughes Landing Blvd – Knox-Box 14. 1925 Hughes Landing Blvd – Knox-Box 15. 2025 Hughes Landing Blvd – Knox-Box 16. 18450 I-45 – Inspection 17. 1481 Sawdust – Inspection 18. 1475 Sawdust – Inspection 19. 5125 Shadowbend Dr. – Inspection 20. 1900 Lakes Woodlands Dr. – Inspection x 2 21. 1701 Lakes Robbins – Inspection 22. 17200 St. Luke’s Way - Inspection

Meetings:

1. Weekly Plan Review Meeting (Thursday afternoons) 2. Security and Public Safety Meeting (Township) 3. Red, Hot & Blue Fireworks Meeting(Township) 4. Howard Hughes IFC 510 Presentation (1790 Hughes Landing Blvd) 5. Apparatus Committee Meeting

Training: 4

1. Hazmat Training - ETC 2. TCOLE Training- Online 3. Centrelearn – Monthly Assignment 4. Fire Alarm Class (Conroe.) 5. Training Days with the MCFMO in East County x 3 Days.

Other:

1. Big Truck Day at ETC for Kids Camp.

Station 4 personnel have completed a prototype gear dryer.

The Woodlands Fire Department received new ladder truck 104.

Staffing Updates

New Hires:

Melissa Rausch Dispatcher Trainee, effective 6/4/18

Karisa Kent Dispatcher Trainee effective 6/4/18

Promotions:

Kayla Henry Dispatcher I effective 5/6/18

Roger Risley Fire Fighter II effective 5/21/18

Nicholas Daniel Fire Fighter II effective 5/21/18

Retirements:

Thomas Richardson Battalion Chief effective 6/22/18

Separated:

Bryce Whetzel Firefighter 2 effective 6/22/18

June Notable Accomplishments

 Annual SCBA Flow Test for all companies.

 Station 1, 2, & 6 Big Truck day for MC 911 Jr First Responder Camp.

 Dive training

 Hazmat refresher.

 Public Safety Open House.

Upcoming Projects & Events

 Critical Infrastructure Awareness Class.

 Active Shooter Exercise.

 Public Safety Open House.

 Firehouse Software Demo.

 Cancer Awareness Training.

 Behavioral Health Awareness and Introduction.

 EMS CE – Seizures/Diabetes.

Board of Directors Meeting Agenda Meeting Date: 07/19/2018 SUBJECT MATTER: Receive, consider and act upon approving and authorizing execution of an Interlocal Purchasing Agreement with Conroe Independent School District (C-2018-0375);

FISCAL IMPACT: There is no anticipated cost related to the execution of the agreement. There are expected cost savings and efficiencies associated with cooperative purchasing agreements, which cannot be quantified at this time.

BACKGROUND: The Township has previously entered into various interlocal cooperative purchasing agreements with cities, counties and other governmental subdivisions, such as Buy Board, HGAC, American Communities, City of Plano, Tarrant County, and most recently Montgomery County. Interlocal Purchasing Agreements (IPA) such as these provide greater efficiencies for the Township, by reducing staff time spent on developing bid documents, managing a 2-3 month bidding process as well leveraging the purchasing power of larger governmental entities. The use of purchasing agreements with cities,school districts and other entities ensure the Township complies with its own procurement policy, since items are competitively procured in accordance with applicable state statutes.

Legal Counsel has prepared the ILA (Attachment A).

RECOMMENDATION: Approve the Interlocal Purchasing Agreement with Conroe Independent School District regarding reciprocal purchasing and authorize the President/General Manager to execute the same.

Attachments ILA Purchasing Agreement

INTERLOCAL PURCHASE AGREEMENT BETWEEN CONROE INDEPENDENT SCHOOL DISTRICT AND THE WOODLANDS TOWNSHIP

This Interlocal Purchase Agreement (the “Agreement”) is entered into by and between CONROE INDEPENDENT SCHOOL DISTRICT ("CISD”), a political subdivision of the State of Texas, acting herein by and through its elected Board of Trustees, and THE WOODLANDS TOWNSHIP (the “Township”), a political subdivision of the State of Texas and successor by name change to Town Center Improvement District of Montgomery County, Texas, created and operating pursuant to Chapter 289, Acts of the 73rd Texas Legislature, Regular Session, 1993, as amended (the “Act), acting herein by and through its Board of Directors and pursuant to a motion duly passed by said Board of Directors, pursuant to and under authority of the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code and Chapter 271 of the Texas Local Government Code, for the purpose of participating in cooperative purchasing. The undersigned Local Government entities may be referred to in this Agreement individually as a “Party” and collectively as the “Parties.”

RECITALS:

WHEREAS, this Agreement is authorized by Chapter 791 of the Texas Government Code and Subchapter F, Chapter 271 of the Texas Local Government Code; and

WHEREAS, the Parties are local governments as that term is defined in Section 271.101(2) of the Texas Local Government Code; and

WHEREAS, Section 271.102 of the Texas Local Government Code authorizes local governments to participate in a cooperative purchasing program with another local government or local cooperative organization; and

WHEREAS, a local government that purchases materials, supplies, goods, services or equipment pursuant to a cooperative purchasing program with another local government satisfies the requirement of the local government to seek competitive bids for the purchase of the goods or services; and

WHEREAS, local governments in the State of Texas have the ability to realize substantial savings and economies of scale by cooperatively procuring materials, supplies, goods, services or equipment; and

WHEREAS, the Parties desire to enter into a cooperative purchasing program which will allow Parties to purchase materials, supplies, goods, services or equipment pursuant to Subchapter F, Chapter 271 of the Texas Local Government Code; and

WHEREAS, the Parties, acting by and through their respective signature authorities, adopt the foregoing premises as findings of said governing bodies; and

NOW THEREFORE, in consideration of the mutual promises, inducements, covenants, agreements, conditions and other good and valuable consideration, the receipt and sufficiency of which is acknowledged, the Parties agree as follows:

Interlocal Purchase Agreement Between Conroe ISD and The Woodlands Township Township Contract No. C-2018-0375 Page 1 of 5

ARTICLE I PURPOSE

The purpose of this Agreement is to establish a cooperative purchasing program between the Parties which will allow the Parties to realize savings when purchasing materials, supplies, goods, services or equipment, and which will facilitate the Parties’ ability to satisfy state laws requiring the Parties to seek competitive bids for the purchase of goods and services. Each Party, in contracting for the purchase of supplies, materials, equipment, and services agrees, at its discretion, to extend contracts for shared use to the extent permitted by law and agreed upon by those parties and vendors.

ARTICLE II TERM

The term of this Agreement shall commence on the date on which all Parties have executed this Agreement (“Effective Date”). This Agreement shall remain in full force and effect unless superseded by a supplemental agreement or terminated as provided in this Agreement.

ARTICLE III TERMINATION

A Party may withdraw its participation from this Agreement by providing thirty (30) days prior written notice to the other Parties. However, termination of this Agreement by a Party shall not terminate an existing contract between a Party and a vendor.

ARTICLE IV PURCHASING

Each Party shall designate a person to act on their behalf in all matters relating to the cooperative purchasing program. All purchases shall be effected by a purchase order from the purchasing party and directed to the vendor(s). The Parties shall make payments directly to vendors under the contracts made under Chapter 271, Subchapter F, Texas Local Government Code. The purchasing Party shall be responsible for the vendors’ compliance with provisions relating to the quality of items and terms of delivery. The originating contracting Party is not responsible or liable for the performance of any vendor used by the purchasing Party as a result of this Agreement.

ARTICLE V CURRENT REVENUE

The Parties warrant that all payments, expenditures, contributions, fees, costs, and disbursements, if any, required of it hereunder or required by any other agreements, contracts and documents executed, adopted, or approved pursuant to this Agreement, which shall include any exhibit, attachment, addendum or associated document, shall be paid from current revenues available to the paying Party. The Parties hereby warrant that no debt is created by this Agreement and that any debt created through a purchase shall be the sole obligation of the purchasing Party and no obligation or liability for such debt shall be a liability or obligation of the other Parties.

Interlocal Purchase Agreement Between Conroe ISD and The Woodlands Township Township Contract No. C-2018-0375 Page 2 of 5

ARTICLE VI FISCAL FUNDING

The financial obligations of the Parties, if any, under this Agreement are contingent upon the availability and appropriation of sufficient funding. Any Party may withdraw from this Agreement without penalty in the event funds are not available or appropriated. However, no Party will be entitled to a refund of amounts previously contributed in the event of withdrawal for lack of funding.

ARTICLE VII MISCELLANEOUS

A. Notice: Any notice required or permitted to be delivered hereunder shall be deemed received when sent in the United States Mail, Postage Prepaid, Certified Mail, Return Receipt Requested, or by hand-delivery, facsimile transmission, or email transmission addressed to the respective Party at the address set forth opposite the signature of the Party.

B. Amendment: This Agreement may be amended by the mutual written agreement of the Parties.

C. Severability: In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect the other provisions, and the Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in this Agreement.

D. Governing Law: The validity of this Agreement and any of its terms and provisions, as well as the rights and duties of the Parties, shall be governed by the laws of the State of Texas. Venue for any action concerning this Agreement shall lie in Montgomery County, Texas.

E. Entire Agreement: This Agreement represents the entire agreement among the Parties with respect to the subject matter covered by this Agreement. There is no other collateral, oral or written agreement between the Parties that in any manner relates to the subject matter of this Agreement.

F. Recitals: The recitals to this Agreement are incorporated herein.

G. Counterparts: This Agreement may be executed in any number of counterparts, each of which shall be deemed an original constituting one and the same instrument.

H. No Assignment: The Parties may not assign or transfer their rights under this Agreement.

I. Compliance with Law: Each Party is responsible for complying with any additional or varying laws and regulations regarding purchases.

J. No Waiver of Rights: Nothing in this Agreement shall be deemed to waive, modify or amend any legal defense available at law or equity to a Party, including the defense of sovereign immunity, nor to create any legal rights or claims on behalf of a person not a party to this Agreement.

Signatures on following page(s).

Interlocal Purchase Agreement Between Conroe ISD and The Woodlands Township Township Contract No. C-2018-0375 Page 3 of 5

EXECUTED this _____ day of ______, 2018.

CONROE INDEPENDENT SCHOOL DISTRICT

By: ______Melanie Bush President, Board of Trustees

Address for Notice: Conroe Independent School District 3205 W. Davis Conroe, Texas 77304

ATTEST:

By: ______Ray Sanders Secretary, Board of Trustees

FOR CISD, APPROVED AS TO FORM:

By: ______Carrie Galatas Admin General Counsel

Interlocal Purchase Agreement Between Conroe ISD and The Woodlands Township Township Contract No. C-2018-0375 Page 4 of 5

EXECUTED this ______day of ______, 2018.

THE WOODLANDS TOWNSHIP

By: ______Don Norrell President/General Manager

Address for Notice: The Woodlands Township 2801 Technology Forest Boulevard The Woodlands, Texas 77381 Email address: [email protected]

FOR THE TOWNSHIP, APPROVED AS TO FORM:

By: ______Roberta B. Cross Township Attorney

Interlocal Purchase Agreement Between Conroe ISD and The Woodlands Township Township Contract No. C-2018-0375 Page 5 of 5

Board of Directors Meeting Agenda Meeting Date: 07/19/2018 SUBJECT MATTER: Receive, consider and act upon approval of water and sewer line easements with San Jacinto River Authority (P-2018-0474, P-2018-0475, P-2018-0476, P-2018-0477, & P-2018-0478);

FISCAL IMPACT: There is no fiscal impact related to granting these easements;

BACKGROUND: For many years, San Jacinto River Authority (SJRA) has been in the process of identifying all of its water and sewer lines in the field, loading them into a GIS system, and verifying that each line located outside of the public right-of-way is covered by an appropriate easement instrument. SJRA has identified three sewer line easements and two water line easements that are requested of The Woodlands Township to cover existing facilities (Attachment A).

The easements are located in: Village of Grogan's Mill, Section Three - 0.2299 acres The Woodlands Grogan's Forest Section 9, ROSR "A" - 0.0670 acres Village of Grogan's Mill, Section 61, ROSR H - 0.0129 acres Marisco Place to Research Forest Park and Ride - 0.4587 acres Village of Alden Bridge, Section 93, ROSR A - 0.0406 acres

Township staff has reviewed the existing conditions and find no issues of concern. The Township Attorney has reviewed and approved the easements as to form.

RECOMMENDATION: Approve the sanitary sewer and water line easements with San Jacinto River Authority as presented.

Attachments Attachment A: Sanitary Sewer and Water Line Easements San Jacinto River Authority SANITARY SEWER EASEMENT

THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF MONTGOMERY

THAT THE WOODLANDS TOWNSHIP, L.P, ("Grantor" ), a political subdivision of the State of Texas created and operating pursuant to Chapter 289, Acts of the 73" Legislature, Regular Session, 1993, as amended, whose address is 2801 Technology Forest Boulevard, The Woodlands, Texas 77381, for and in consideration of the sum of Ten A No/100 Dollars ($10.00) and other good and valuable consideration to Grantor in hand paid by SAN JACINTO RIVER AUTHORITY ("Grantee" ), whose address is P,O, Box 329, Conroe, Texas 77305, Attention; General Manager, a body politic and corporate and a governmental agency of the State of Texas, the receipt and sufficiency of which are hereby acknowledged and confessed, and subject to the matters set forth below, has GRANTED, SOLD, and CONVEYED, and by these presents does GRANT, SELL, and CONVEY, unto Grantee a non-exclusive right-of-way and easement (the "Easement" ) for the purpose of constructing, maintaining, operating, repairing, altering, inspecting and reconstructing one or more sanitary sewer lines and related equipment and appurtenances including, but not limited to, the communication facilities described in the following paragraph hereof (collectively, the "Facilities" ), subject to the terms and provisions hereinafter set forth, in, over, under, across, and through those certain tracts or parcels of land more particularly described by metes and bounds on Exhibit "A" attached hereto and incorporated herein by this reference for all purposes (collectively, the "Easement Tract" ).

This Easement specifically includes the grant of a non-exclusive right-of-way and easement within the Easement Tract to lay, construct, alter, maintain, inspect, operate, service, repair, replace, relocate, change the size of, protect, patrol, and remove underground communication facilities and associated ground level boxes for use by Grantee in connection with its facilities and for use by Montgomery County, its successors and assigns, for general communication purposes in connection with governmental affairs.

Grantee shall have a right of ingress and egress over, along and across the Easement Tract for purposes of constructing, operating, repairing, maintaining, altering, reconstructing and/or inspecting the Facilities within the Easement Tract. Nothing contained herein shall grant or be construed as granting to Grantee the right to use the Easement Tract for any purpose other than for the purposes herein specified or to change the dimensions or location of the Easement Tract.

It is expressly provided that Grantor reserves unto itself, its successors and assigns, all other rights in and to the Easement Tract which do not unreasonably interfere with or prevent the use of the Easement herein granted and conveyed to Grantee. Although the Easement herein conveyed is an underground easement, it is expressly agreed and provided that Grantee shall have the right to make reasonable use of the surface of the Easement Tract for placement of surface mounted facilities appu&tenant to Grantee's underground Facilities, and while constructing, reconstructing, inspecting, maintaining, repairing, altering, and/or operating the underground Facilities to be installed within this Easement, It is additionally provided, however, that any surface Facilities will be placed so as to minimize interference with the use of the surface of the Easement Tract by Grantor, its successors and assigns. Grantee shall at all times have the right, but not the obligation, to keep the Easement Tract clear of trees, overhanging limbs, undergrowth and brush, but only to the extent necessary to provide access to the Facilities,

Grantee acknowledges that, as of the date of the execution of this Easement by Grantor, trees, natural vegetation, landscaping, open spaces, parks, and similar improvements and may be located, in whole or in part, within the Easement Tract and owned and operated by Grantor for the use and enjoyment of the general public, Grantee agrees to coordinate in advance with Grantor to identify areas where public access shall be restricted during construction or maintenance of the Facilities by Grantee, and to position signage to so notify the public, The foregoing obligations shall be limited if and to the extent that emergency repairs or maintenance of the Facilities do not afford a reasonably opportunity for coordination by Grantee with Grantor.

Grantor's improvements, and any third-party improvements, authorized or permitted to be located within the Easement Tract under the terms of this Easement (e.g., pathways) that are damaged or removed by Grantee in connection with the exercise of Grantee's rights hereunder shall be replaced as soon as reasonably practicable by Grantee at no cost to Grantor. The replacement materials shall be substantially the same as the prior materials, to the extent practicable and commercially available within the Montgomery County.

The Easement hereby granted is non-exclusive, and Grantor, its successors and assigns, shall have the right from time to time to grant further easements over, across, through, and under the Easement Tract for any lawful purpose, provided that the holder of such easement does not unduly or unreasonably interfere with the Easement rights herein granted,

This conveyance is expressly made subject to restrictions, covenants, conditions, limitations, easement and mineral reservations, if any, now in force and existing of record in the office of the County Clerk of Montgomery County, Texas, to which reference is hereby made for all purposes, and to those easements which, though not of record, are evidenced on the ground,

TO HAVE AND TO HOLD the above described Easement, together with all and singular the rights and appurtenances thereto in anywise belonging, including all necessary rights of ingress, egress, and regress, unto Grantee, its successors and assigns, forever; and Grantor does hereby bind Grantor and Grantor's successors and assigns to WARRANT AND FOREVER DEFEND, all and singular, the Easement unto Grantee, and its successors, substitutes and assigns, against every person whomsoever lawfully claiming or to claim the same or any part thereof, subject to all of the terms, conditions, provisions and limitations hereinabove set forth and provided.

-2- 485234 EXECUTED this day of , 2018.

THE WOODLANDS TOWNSHIP, a political Subdivision of the State of Texas

By: President/General Manager

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

This instrument was acknowledged before me on this the day of 2018 by Don Norrell, President/General Manager of THE WOODLANDS TOWNSHIP, a political subdivision of the State of Texas, on behalf of said political subdivision.

Notary Public in and for the State of T E X A S

485234 EXECUTED THE day of , 2018, EFFECTIVE AND ACCEPTED the day of , 2018.

SAN JACINTO RIVER AUTHORITY

By: Jace A. Houston, General Manager

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

This instrument was acknowledged before me on this day of , 2018, by Jace A, Houston, General Manager of the San Jacinto River Authority, on behalf of the San Jacinto River Authority.

Notary Public in and for the State of T E X A S (SEAL)

4 485234 [Easement Tract description commences on the following page]

SANITARY SEWER EASEMENT

THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS; COUNTY OF MONTGOMERY

THAT THE WOODLANDS TOWNSHIP, L.P, ("Grantor" ), a political subdivision of the State of Texas created and operating pursuant to Chapter 289, Acts of the 73" Legislature, Regular Session, 1993, as amended, whose address is 2801 Technology Forest Boulevard, The Woodlands, Texas 77381, for and in consideration of the sum of Ten 4 No/100 Dollars ($10.00) and other good and valuable consideration to Grantor in hand paid by SAN JACINTO RIVER AUTHORITY ("Grantee" ), whose address is P.O. Box 329, Conroe, Texas 77305, Attention: General Manager, a body politic and corporate and a governmental agency of the State of Texas, the receipt and sufficiency of which are hereby acknowledged and confessed, and subject to the matters set forth below, has GRANTED, SOLD, and CONVEYED, and by these presents does GRANT, SELL, and CONVEY, unto Grantee a non-exclusive right-of-way and easement (the "Easement" ) for the purpose of constructing, maintaining, operating, repairing, altering, inspecting and reconstructing one or more sanitary sewer lines and related equipment and appurtenances including, but not limited to, the communication facilities described in the following paragraph hereof (collectively, the "Facilities" ), subject to the terms and provisions hereinafter set forth, in, over, under, across, and through those certain tracts or parcels of land more particularly described by metes and bounds on Exhibit "A" attached hereto and incorporated herein by this reference for all purposes (collectively, the "Easement Tract" ).

It is expressly provided that Grantor reserves unto itself, its successors and assigns, all other rights in and to the Easement Tract which do not unreasonably interfere with or prevent the use of the Easement herein granted and conveyed to Grantee. Although the Easement herein conveyed is an underground easement, it is expressly agreed and provided that Grantee shall have the right to make reasonable use of the surface of the Easement Tract for placement of surface mounted facilities appurtenant to Grantee's underground Facilities, and while constructing, reconstructing, inspecting, maintaining, repairing, altering, and/or operating the underground Facilities to be installed within this Easement. It is additionally provided, however, that any surface Facilities will be placed so as to minimize interference with the use of the surface of the Easement Tract by Grantor, its successors and assigns. Grantee shall at all times have the right, but not the obligation, to keep the Easement Tract clear of trees, overhanging limbs, undergrowth and brush, but only to the extent necessary to provide access to the Facilities.

Grantee acknowledges that, as of the date of the execution of this Easement by Grantor, trees, natural vegetation, landscaping, open spaces, parks, and similar improvements and may be located, in whole or in part, within the Easement Tract and owned and operated by Grantor for the use and enjoyment of the general public. Grantee agrees to coordinate in advance with Grantor to identify areas where public access shall be restricted during construction or maintenance of the Facilities by Grantee, and to position signage to so notify the public. The foregoing obligations shall be limited if and to the extent that emergency repairs or maintenance of the Facilities do not afford a reasonably opportunity for coordination by Grantee with Grantor.

-2- 485227 EXECUTED this day of , 2018.

THE WOODLANDS TOWNSHIP, a political Subdivision of the State of Texas

By; President/General Manager

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

Notary Public in and for the State of T E X A S

485227 EXECUTED THE day of , 2018, EFFECTIVE AND ACCEPTED the day of , 2018.

SAN JACINTO RIVER AUTHORITY

By; Jace A. Houston, General Manager

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

This instrument was acknowledged before me on this day of , 2018, by Jace A, Houston, General Manager of the San Jacinto River Authority, on behalf of the San Jacinto River Authority.

Notary Public in and for the State of TE X A S (SEAL)

485227 Exhibit "A"

[Easement Tract description commences on the following page] METES AND BOUNDS DESCRIPTION OF A PROPOSED 20 FOOT SANITARY SEWER KASKMKNT

Being 0.0129 acres (560 square feet) of land situated in the John Taylor Survey, Abstract 547, located in The Woodlands, Texas and in Montgomeiy County, Texas, being a portion ofRestricted Reserve "6"(Open Space) of The Woodlands Village of Grogan's Mill Section Sixty-One, a subdivision of record under Cabinet G, Sheet 147 of the Montgomery County Map Records (M.C.M.R.) as conveyed to The Woodlands Township by deed dated Januaiy 01, 2010 and recorded under Montgomeiy County Clerk's File (M.C.C.F.)No. 2009-116496 of the Official Public Records ofReal Property Montgomery County, Texas (O.P.R.R.P.M.C.T.);said 0.0129acres being more paiticularly described by metes and bounds as follows:

BEGINNING at a found 5/8-inch iron rod (bent) for the west corner of Restricted Reserve "H" (Lift Station) of said The Woodlands Village of Grogan's Mill Section Sixty-One, being an angle point in the northeasterly line of said Restricted Reserve "G",from which a found 5/8-inch iron rod with cap at the south corner of said Restricted Reserve "H"bears South 33'53'46" East, 64.58 feet for the south corner of said Restricted Reserve "H",

THENCE, North 42'46'23" West, 28.00 feet over and across said Restricted Reserve "G"to the south line of a 12 foot Sanitary Sewer easement of record under Cabinet 6, Sheet 147 of said Map Records and for the point of curvature of a curve to the leA;

THENCE, in a northeasterly direction, continuing over and across said Restricted Reserve "G", along the south line of said 12 foot sanitaiy sewer easement and with the said curve to the left, having a central angle of 02053'16", a radius of 397,00 feet, an arc length of 20,01 feet and a chord bearing and distance of North 45 46'59" East, 20.01 feet to the end of said curve;

THENCE, South 42'46'23" East, 28,03 feet continuing over and across said Restricted Reserve "6" to a point in the noithwest line of said Restricted Reserve "'H", being the northeast line of said Restricted Reserve "6"and for the point of curvature of a curve to the right, from which the noith corner of said Restricted Reserve "H"bears a chord bearing and distance ofNoith 41'2l '14"East, 47.54 feet and from said point a found 5/8-inch iron rod with cap bears North 58'52'ast, 1.2feet;

Page 1 of 2 THE'NCE, in a southwesterly direction, along the northwest line of said Restricted Reserve "H" being the no&theast line of said Restricted Reserve "G"and along said curve to the right, having a central angle of 02'41'50", a t adius of 425.00 feet, an arc length of 20,01 feet and a chord bearing and distance of South 45'52'42" West, 20.01feet, to the POINT OF BEGINNING aild containing 0.0129of an acre {560square feet) of land.

All bearings shown hereon are reference to the Texas Coordinate System of 1983, Central Zone {NAD83, CORS), and the SJRA Groundwater Reduction Plan Project Horizontal Datum. All distances have been scaled from their grid values to surface using a Combined Factor of 0.9999627395 and the fornnila'. Surface = Grid / Combined Factor.

Plat of even date accompanies this description.

Prepared By; GeoSolufions, LLC 25211 Grogan's Mill Road, Suite 375 The Woodlands, Texas 77380 281-681-9766 Firm No. 100159-00

Page 2of2 'i i .'.: rA OOD L.«,XL 5 YI: ',O'= 0;1 14OOAX'5 lvt.'I L SEC'I'IOf» SI!ei Y- 11NL r' CAB. C, 5:-I;..14, 0 30 60 I» LCJvi.iLL SCALE: 1" = 60* NOTES BLOCK 'I, LCYl' 1. All bearings shown hereon ore referenced to to Texas Coordinate System of 'l983 Bl OCK I LO. "1 Central Zone (N AD 83, CORSj„and PA'MASSED the SJRA Groundwater Reduction ZO AP JAClctITV Plan Project Horizontol Datum. ~ IfIVS'A'IVEIT2 All distances have beer, scaled EASENZPTZAPITAE7'B'ZR from their grid vatues to surface .0129 ACRES using a Combined Foctor of @60 Sa. FT.) 0.9999627395 and the formula: Surface = Grid / Combtned Factor.

2. GeoSolutiorts did not research the subject tract for current S'LOCK ownership deeds or easements. Other eosernents or documents may affect the subiect tract.

A title commttment was not * "ri 3. 0 provided. r 1 t Tll'" '"MDr.'IyV~".«: rr V:YZijfro— 4. A metes ond bounas of even dote accompanies this survey D.IKI-:.0..~ro;!I.r.T plat. i~',ay-ZGr rr "I BOCK ".'1 9 LINE TABLE LINE BEARING DISTANCE L1 N42 46'23 "W 28.00 L2 46'23" S42 E 28 03'3

1 S33 53'46"E I 64 58* ! Pi~r T I.lO. Ti-iE TVOOI y Ah,'DS VILL.AOE OF PROPOSED OXGOAD'5 IVIII.I, CURVE TABLE 20 FOOT WIDE SANITARY SEWER. 5'=-CTI OX Si'ITY-OXE I CURVE DELTA I RADIUS IARC LENGTH CHORD BEARING CHORD DISTANCE I EASEMENT, BEING 0.0129ACRES CAB. C, SHT.:47 0253'16" 46'59"E IC1 I 397.00','0.01'45 20.01 OF LAND SITUATED IN THE 3OHN NLC.Nl.R. 41'50" 42' I C2 02 I 425 00 I 20-01 S45 52 20.01 TAYLOR SURVEY, A-547, IN THE C3 06 24*43" I 425.00' 21'14"E 47.54 I 47.56'41 WOODLANDS, TEXAS AND IN MONTGOMERY COUNTY, TEXAS

LEGEND Sol utians, LLC CALCULATED POINT (NO MONUMENT SET} 25211 Grogan's Mill Road, Suite 375 The Woodlands, Texas 77380 e FOUND MONUMENT Phone. 281—681-9766 Fax". 281—681—9779 (TYPE 6. SIZE NOTED} (CONTROLLING MONUMENT) Oroaing By. JKN ioa»w 08—01 —'I 7 s atar i SSE = SANITARY SEWER EASEMENT Coe»@ed By: SMC Fttttt Sa. 1DC15g-tto )I =o0 DE = DRAINAGE EASEMENT 1ttlao/Ku tto. I pro j:»1 tto. BL = BUILDING LINE LI 6—3317—003 S TRANQUIL P.dwgJ N/A SANITARY SEWER EASEMENT

THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS; COUNTY OF MONTGOMERY

THAT THE WOODLANDS TOWNSHIP, L.P. ("Grantor" ), a political subdivision of the State of Texas created and operating pursuant to Chapter 289, Acts of the 73'egislature, Regular Session, 1993, as amended, whose address is 2801 Technology Forest Boulevard, The Woodlands, Texas 77381, for and in consideration of the sum of Ten &, No/100 Dollars ($10.00) and other good and valuable consideration to Grantor in hand paid by SAN JACINTO RIVER AUTHORITY ("Grantee" ), whose address is P.O. Box 329, Conroe, Texas 77305, Attention: General Manager, a body politic and corporate and a governmental agency of the State of Texas, the receipt and sufficiency of which are hereby acknowledged and confessed, and subject to the matters set forth below, has GRANTED, SOLD, and CONVEYED, and by these presents does GRANT, SELL, and CONVEY, unto Grantee a non-exclusive right-of-way and easement (the "Easement" ) for the purpose of constructing, maintaining, operating, repairing, altering, inspecting and reconstructing one or more sanitary sewer lines and related equipment and appurtenances including, but not limited to, the communication facilities described in the following paragraph hereof (collectively, the "Facilities" ), subject to the terms and provisions hereinafter set forth, in, over, under, across, and through those certain tracts or parcels of land more particularly described by metes and bounds on Exhibit "A" attached hereto and incorporated herein by this reference for all purposes (collectively, the "Easement Tract" ).

Grantee shall have a right of ingress and egress over, along and across the Easement Tract for purposes of constructing, operating, repairing, maintaining, altering, reconstructing and/or inspecting the Facilities within the Easement Tract, Nothing contained herein shall grant or be construed as granting to Grantee the right to use the Easement Tract for any purpose other than for the purposes herein specified or to change the dimensions or location of the Easement Tract.

It is expressly provided that Grantor reserves unto itself, its successors and assigns, all other rights in and to the Easement Tract which do not unreasonably interfere with or prevent the use of the Easement herein granted and conveyed to Grantee. Although the Easement herein conveyed is an underground easement, it is expressly agreed and provided that Grantee shall have the right to make reasonable use of the surface of the Easement Tract for placement of surface mounted facilities appurtenant to Grantee's underground Facilities, and while constructing, reconstructing, inspecting, maintaining, repairing, altering, and/or operating the underground Facilities to be installed within this Easement, It is additionally provided, however, that any surface Facilities will be placed so as to minimize interference with the use of the surface of the Easement Tract by Grantor, its successors and assigns. Grantee shall at all times have the right, but not the obligation, to keep the Easement Tract clear of trees, overhanging limbs, undergrowth and brush, but only to the extent necessary to provide access to the Facilities.

Grantee aclmowledges that, as of the date of the execution of this Easement by Grantor, trees, natural vegetation, landscaping, open spaces, parks, and similar improvements and may be located, in whole or in part, within the Easement Tract and owned and operated by Grantor for the use and enjoyment of the general public. Grantee agrees to coordinate in advance with Grantor to identify areas where public access shall be restricted during construction or maintenance of the Facilities by Grantee, and to position signage to so notify the public. The foregoing obligations shall be limited if and to the extent that emergency repairs or maintenance of the Facilities do not afford a reasonably opportunity for coordination by Grantee with Grantor.

-2- 485226 EXECUTED this day of , 2018.

THE WOODLANDS TOWNSHIP, a political Subdivision of the State of Texas

By President/General Manager

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

Notary Public in and for the State of T E X A S

-3- 485226 EXECUTED THE day of , 2018, EFFECTIVE AND ACCEPTED the day of , 2018.

SAN JACINTO RIVER AUTHORITY

By: Jace A, Houston, General Manager

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

This instrument was acknowledged before me on this day of , 2018, by Jace A. Houston, General Manager of the San Jacinto River Authority, on behalf of the San Jacinto River Authority.

Notary Public in and for the State of T E X A S (SEAL)

-4- 485226 [Easement Tract description commences on the following page]

WATER LINE EASEMENT

THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF MONTGOMERY

THAT THE WOODLANDS TOWNSHIP, L.P. ("Grantor" ), a political subdivision of the State of Texas created and operating pursuant to Chapter 289, Acts of the 73'egislature, Regular Session, 1993, as amended, whose address is 2801 Technology Forest Boulevard, The Woodlands, Texas 77381, for and in consideration of the sum of Ten Ec No/100 Dollars ($10.00) and other good and valuable consideration to Grantor in hand paid by SAN JACINTO RIVER AUTHORITY ("Grantee" ), whose address is P.O. Box 329, Conroe, Texas 77305, Attention: General Manager, a body politic and corporate and a governmental agency of the State of Texas, the receipt and sufficiency of which are hereby acknowledged and confessed, and subject to the matters set forth below, has GRANTED, SOLD, and CONVEYED, and by these presents does GRANT, SELL, and CONVEY, unto Grantee a non-exclusive right-of-way and easement (the "Easement" ) for the purpose of constructing, maintaining, operating, repairing, altering, inspecting and reconstructing one or more water lines and related equipment and appurtenances including, but not limited to, the communication facilities described in the following paragraph hereof (collectively, the "Facilities" ), subject to the terms and provisions hereinafter set forth, in, over, under, across, and through those certain tracts or parcels of land more particularly described by metes and bounds on Exhibit "A" attached hereto and incorporated herein by this reference for all purposes (collectively, the "Easement Tract" ).

It is expressly provided that Grantor reserves unto itself, its successors and assigns, all other rights in and to the Easement Tract which do not unreasonably interfere with or prevent the use of the Easement herein granted and conveyed to Grantee. Although the Easement herein conveyed is an underground easement, it is expressly agreed and provided that Grantee shall have the right to make reasonable use of the surface of the Easement Tract for placement of surface mounted facilities appurtenant to Grantee's underground Facilities, and while constructing, reconstructing, inspecting, maintaining, repairing, altering, and/or operating the underground Facilities to be installed within this Easement. It is additionally provided, however, that any surface Facilities will be placed so as to minimize interference with the use of the surface of the Easement Tract by Grantor, its successors and assigns. Grantee shall at all times have the right, but not the obligation, to keep the Easement Tract clear of trees, overhanging limbs, undergrowth and brush, but only to the extent necessary to provide access to the Facilities.

Grantee acknowledges that, as of the date of the execution of this Easement by Grantor, trees, natural vegetation, landscaping, open spaces, parks, and similar improvements and may be located, in whole or in part, within the Easement Tract and owned and operated by Grantor for the use and enjoyment of the general public. Grantee agrees to coordinate in advance with Grantor to identify areas where public access shall be restricted during construction or maintenance of the Facilities by Grantee, and to position signage to so notify the public. The foregoing obligations shall be limited if and to the extent that emergency repairs or maintenance of the Facilities do not afford a reasonably opportunity for coordination by Grantee with Grantor.

485229 EXECUTED this day of , 2018,

THE WOODLANDS TOWNSHIP, a political Subdivision of the State of Texas

By: President/General Manager

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

This instrument was acknowledged before me on this the day of 2018 by Don Norrell, President!General Manager of THE WOODLANDS TOWNSHIP, a political subdivision of the State of Texas, on behalf of said political subdivision.

Notary Public in and for the State of T E X A S

485229 EXECUTED THE day of , 2018, EFFECTIVE AND ACCEPTED the day of , 2018.

SAN JACINTO RIVER AUTHORITY

By: Jace A. Houston, General Manager

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

This instrument was acknowledged before me on this day of , 2018, by Jace A. Houston, General Manager of the San Jacinto River Authority, on behalf of the San Jacinto River Authority.

Notary Public in and for the State of T E X A S (SEAL)

485229 [Easement Tract description commences on the following page] METES AND BOUNDS DESCRIPTION OF A PROPOSED 20 FOOT WATERLINE KASEMKNT

Being 0.0406 acres (1,767 square feet) of land situated in the Dickinson Garrett Survey, Abstract 224, located in The Woodlands, Texas and in Montgomery County, Texas, being a portion of Restricted Reserve "A" (Drainage) of The Woodlands Village of Alden Bridge Section 93, a subdivision of record under Cabinet R, Sheet 14 of the Montgomery County Map Records (M.C.M.R.) as conveyed to The Woodlands Township by deed dated January 01, 2010 and recorded under Montgomery County Clerk's File {M.C.C.F.)No. 2009-116496 of the Official Public Records of Real Property Montgomery County, Texas {O.P.R.R.P.M.C.T.),it is the intention of this easement to create a 20 foot waterline easement centered over the existing water utility line located in said Restricted Reserve "A"; said 0.0406 acres being more particularly described by metes and bounds as follows:

BKCINNING at a point, being on the existing south right ofway line ofWest Alden Bridge Drive (70 feet wide), recorded in Cabinet R, Sheet 14 of said Map Records in a curve to the left, and the northwest corner of the herein described easement, from which the notch comer of said Block 1, Lot 1 of said The Woodlands Village of Alden Bridge Section 93, bears North 71'07'l l" West, 185.05feet and from which a found 5/8-inch iron rod with cap bears North 77'08'est, 0.4 feet, and from which a found 5/8 inch iron rod with cap for the south corner of Block 1, Lot 4 of The Woodlands Village of Alden Bridge Section 73, a subdivision ofrecords under Cabinet M, Sheet 174 of said Map Records bears NoIth 13'l2'00" East, 227,92 feet;

THENCE, in a southeasterly direction, along the existing south right-of-way line of said West Alden Bridge Drive, being the north line of said Restricted Reserve "A"and along said curve to the leA, having a central angle of 03'29'09", a radius of 485.00 feet, an are length of 29.51 feet and a chord bearing and distance of South 74'15'35" East, 29,50 feet to the end of said curve;

THENCE, South 31'34'43" East, 77,68 feet over and across said Restricted Reserve "A"to the south line of said Restricted Reserve "A", the no&th line of a residue tract of land conveyed to The Woodlands Land Development Company by deed dated July 31, 1997and recorded under M, C.C.F. No. 9747722 of the O.P.R.R.P.M.C.T.,from which a found 5/8 iron rod with cap for the nottheast comer of Block 1, Lot 39 of The Woodlands Village of Alden Bridge Section 65, a subdivision of record under Cabinet L, Sheet 113of said Map Records bears North 69'48'36"E, 491.29feet;

THENCE, South 58'03'56" West, 20.00 feet along the south line of said Restricted Reserve "A", being the north line of said The Woodlands Land Development Company tract to the southwest corner of the herein described easement;

Page 1 of 2 THENCE, North 31'34'43" West, 99.49 feet over and across said Restricted Reserve "A" to the POINT OF BE&GINNING and containing 0,0406 of an acre {1,767 square feet) of land.

All bearings shoxvn hereon are reference to the Texas Coorxlinate Systen& of 1983, Central Zone {NAD83, CORS), and the SJRA Groundv;ater Reduction Plan Project IIorizontal Datum, All distances have been scaled fiona their grid values to surface using a Combined Factor of 0.9999627395 and the formula: Surface = Grid / Combined Factor,

I'lat of even date accompanies this description.

Prepared By: GeoSolutions, LLC 25211 Grogan's Mill Road, Suite 375 The Woodlands, Texas 77380 281-681-9766 Firm No. 100159-00

Pageos

of 2 ~I(I ) T.'- v 6 1YQOIDrLA N;DS v 'I Soir/ 30 60 120 igR = 1" 60'- IDQ SCALE = SECTIIOX r NQTES 1. All bearings shoo n hereon are lo referenced to to Texas Coorainate System or 1983 PO8 Centrol Zone (NAD83, CORS), and 77 . the SJRA Groundwater Reduction Plan Project Horizontol Datum. Alf distances have been scofed from their grid values to surface F using a Combined Factor of Ti-j j. 'QOLj LAX"3« 0.9999627395 and the formula= 'i t 'CE OF Ar Dun; Surface = Grid / Combined :".RiDQE Factor. SECTIQNr 93 2. GeoSolutions did not research the sub ject tract for current M.C.ihi.k. ownership deeds or easements. /POPOSZl? Other easemcnis or documents SArtf v AO/rtf/'O may affect the subject tract. 7 Z II'O77r rj/ ER 1 1LQ0is TGr'r'-;rrfZi.f/P AUX/7O/~T7'////FS''Aug/S'AT 3 A title commitment wos not LOT 2 ."O /fb rOO r 04QS ACRES provided. E O.P. oO/CP.f. Or' Or —Zgr"O/ 3 1 4. A metes and bounds of even +/G95-p6 date accompanies this "ot'e survey plot.. . RLSTRIC I -'D "FSF'" l'A 6 P'f G. OoE'ji Sl& "Cio err 0 0+a O+ & I.~6" 5' G+00~10 G F'~1A 1 Q„ p.F~6 p&6, 6,. eg cri af/ /.jOfrj/7O ~10 t5 00 /r: 7"-:1'.f=..78 .tf. C /: Or= O/ —POOO PRDPDSED 20 FDDT WIDE WATERLINE OPPO EASEMENT, BEING 0.0406 ACRES . OT4 DF LAND SITUATED IN THE CURVE TABLE LINE TABLE DICKINSON GARRETT SURVEY,

I LINE BEARING DISTANCE A-224, IN THE WOODLANDS, CURVE DELTA RADIUS LENGTH CHORD BEARING I I I IARC I I CHORD DISTANCEI S31'34'43" 29'09" L1 E 77.68'2 TEXAS AND IN MDNTGOIVIERY I 01 I 03 I 485.00' 29.51' S7415'35"E I 29.50' 03'56"W S58 20.00'3 CDUNTY, TEXAS N31 "4'43"W

99.49'EGEND g/F Solutions, LLC CALCULATED POINT (NO MONUMENT SET) 25211 Grogan's Mill Road, Suite 375 The Woodlands, Texas 77380 O FOUND MONUMENT Phone: 281—681 -9766 Fax: 281 —681—9779 (TYPE 60 SIZE NOTED) (CONTROLUNG MONUMIENT) Droning By. RHC Bajc: 08—02—1 7 Score:

WLE = WATERLINE EASEMENT Chcckcd By. SMC RRM No. 100159-00 = BL = BUILDING LINE 60'tlaa/KM Na. Projcai No. Orairin0 Noma 'I6—317-003 WAldenBridgeDr.dwg N/A WATER LINE EASEMENT

THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF MONTGOMERY

THAT THE WOODLANDS TOWNSHIP, L.P. ("Grantor" ), a political subdivision of the State of Texas created and operating pursuant to Chapter 289, Acts of the 73" Legislature, Regular Session, 1993, as amended, whose address is 2801 Technology Forest Boulevard, The Woodlands, Texas 77381, for and in consideration of the sum of Ten k, No/100 Dollars ($10.00) and other good and valuable consideration to Grantor in hand paid by SAN JACINTO RIVER AUTHORITY ("Grantee" ), whose address is P.O. Box 329, Conroe, Texas 77305, Attention: General Manager, a body politic and corporate and a governmental agency of the State of Texas, the receipt and sufficiency of which are hereby acknowledged and confessed, and subject to the matters set forth below, has GRANTED, SOLD, and CONVEYED, and by these presents does GRANT, SELL, and CONVEY, unto Grantee a non-exclusive right-of-way and easement (the "Easement" ) for the purpose of constructing, maintaining, operating, repairing, altering, inspecting and reconstructing one or more water lines and related equipment and appurtenances including, but not limited to, the communication facilities described in the following paragraph hereof (collectively, the "Facilities" ), subject to the terms and provisions hereinafter set forth, in, over, under, across, and through those certain tracts or parcels of land more particularly described by metes and bounds on Exhibit "A" attached hereto and incorporated herein by this reference for all purposes (collectively, the "Easement Tract" ).

It is expressly provided that Grantor reserves unto itself, its successors and assigns, all other rights in and to the Easement Tract which do not unreasonably interfere with or prevent the use of the Easement herein granted and conveyed to Grantee. Although the Easement herein conveyed is an underground easement, it is expressly agreed and provided that Grantee shall have the right to make reasonable use of the surface of the Easement Tract for placement of surface mounted facilities appurtenant to Grantee's underground Facilities, and while constructing, reconstructing, inspecting, maintaining, repairing, altering, and/or operating the underground Facilities to be installed within this Easement. It is additionally provided, however, that any surface Facilities will be placed so as to minimize interference with the use of the surface of the Easement Tract by Grantor, its successors and assigns. Grantee shall at all times have the right, but not the obligation, to keep the Easement Tract clear of trees, overhanging limbs, undergrowth and brush, but only to the extent necessary to provide access to the Facilities.

Grantee acknowledges that, as of the date of the execution of this Easement by Grantor, trees, natural vegetation, landscaping, open spaces, parks, and similar improvements and may be located, in whole or in part, within the Easement Tract and owned and operated by Grantor for the use and enjoyment of the general public. Grantee agrees to coordinate in advance with Grantor to identify areas where public access shall be restricted during construction or maintenance of the Facilities by Grantee, and to position signage to so notify the public. The foregoing obligations shall be limited if and to the extent that emergency repairs or maintenance of the Facilities do not afford a reasonably opportunity for coordination by Grantee with Grantor.

-2- 484902-2 EXECUTED this day of , 2018.

THE WOODLANDS TOWNSHIP, a political Subdivision of the State of Texas

By: President/General Manager

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

Notary Public in and for the State of T E X A S

-3- 484902-2 EXECUTED THE day of , 2018, EFFECTIVE AND ACCEPTED the day of , 2018.

SAN JACINTO RIVER AUTHORITY

By: Jace A. Houston, General Manager

THE STATE OF TEXAS

COUNTY OF MONTGOMERY

This instrument was acknowledged before me on this day of , 2018, by Jace A. Houston, General Manager of the San Jacinto River Authority, on behalf of the San Jacinto River Authority.

Notary Public in and for the State of T E X A S (SEAL)

484902-2 Exhibit "A"

[Easement Tract description commences on the following page] METES AND BOUNDS DESCRIPTION OF A PROPOSED 20 FOOT WATERLINE EASEMENT

Being 0.4587 acres (19,980 square feet} of land situated in the F. May Survey, Abstract 388, located in The Woodlands, Texas and in Montgomery County, Texas, being a portion of a called 25,02 acre tract of land conveyed to The Woodlands Township by deed date June 04, 2014 and recorded under M.C,C,F, No. 2014075895 of the Official Public Records of Real Property Montgomery County, Texas (O.P.R,O,R.P.M,C.T.); said 0.4587 acres being more particularly described by metes and bounds as follows:

BEGINNING at a point on the existing south right of way line of Marisco Place (50 feet wide Access and Utility Easement), recorded in M.C.C.F.No. 9405417 of said O.P.R.O.R,P,M.C.T.and the south line of Research Forest Park 4 Ride Lot, a subdivision of record under Cabinet I, Sheet 83 ofthe Montgome&y County Map Records (M,C.M,R.},being the noithemmost northwest comer. of a called 0.605 acre tract ofland conveyed to San Jacinto River Authority by deed dated Febmmy 01, 1998 and recorded under M.C.C.F.No. 9807919of said O.P.R.O.R.P.M.C.T and the no&theast corner of the herein described easement, from which a found 5/8-inch iron rod with cap at the northeast corner of a said 0.605 acre tract bears North 86'56'27" East, 35,00 feet;

THENCE&, South 03'02'12" East, 20.00 feet along the west line of said 0.605 acre tract to the southeast comer of fhe herein described easement;

THENCE, South 86 56'27" West, 891.61feet to the point of curvature of a curve to the right;

THENCE, in a southwesterly direction, along said curve to the right, having a central. angle of 05'52'46", a radius of 1,045.00 feet, an arc length of 107.23 feet and a chord bearing and distance of South 89'52'51" West, 107.19feet to a point on the west line of said 25.02 acre tract, being the east line of a residue tract of land conveyed to The Woodlands Land Development Company by deed dated July 31, 1997 and recorded under M.C.C.F. No. 9747722 of the O.P.R.O.R.P.M.C,T. and for the southwest comer of the herein described easement,

THENCE, North 03'37'49" West, 20.14feet along the west line of said 25,02 acre tract, being the east line ofsaid The Woodlands Land Development Company tract to a point on the south line ofsaid Marisco Place and the south line of said Research Forest Park & Ride Lot, for the northwest comer of said 25.02 acre tract and the no&thwest comer of fhe herein described easement and in a curve to the left, from which a found 1/2 inch iron rod at the northv est comer of a called 3.500 acre tract conveyed to the Brazos Valley Community Action Agency by deed dated January 27, 1994 and recorded under 9405417 of said O,P,R.O.R.P.M.C,T. (said Brazos Valley Community Action Agency changed its name to Brazos Transit District by AfHdavit Regarding Name Change recorded under M.C.C.F.No. 99087556 of said O.P.R.R.P.M.C.T.),bears North 43'26'40" West, 161.33feet;

Page 1 of 2 THENCE, in a nottheasterly direction, along the south line of said Marisco Place and the south line of said Research Forest Park 8. Ride Lot, being the north line of said 25.02 acre tract, along said curve to the left, having a central angle of 06'00'22", a radius of 1,025,00 feet, an arc 1ength of 107.44 feet and a chord bearing and distance of North 89'57'02" East, 107.39feet to the end of said curve,

'HENCE, Nortl& 86'56'27" East, 891.62feet continuing along the south line ofsaid Marisco Place and the south line of said Research Forest Park 4 Ride Lot, being the north line of said 25,02 acre tract, to the POI'NT OF BECINNING and containing 0,4587 ofan acre (19,980 square feet) of land,

All bearings shoe'n hereon are reference to the Texas Coordinate System of 1983, Central Zone (NAD83, CORS), and the SJRA Groundhvater Reduction Plan Project 11orizontal Datum. All distances have been scaled from their grid values to surface using a Con&bined Factor of 0,9999627395 and the formula: Surface = Grid / Combined Factor.

Plat of'even date accompanies this description,

Prepared By; GcoSolutions, LLC 25211 Grogan's Mill Road, Suite 375 The Woodlands, Texas 77380 281-681-9766 Firtn No. 100159-00

Page 2 of 2 j Ii' Wii'a 0 30 60 r 120 SCALE: 1" = 60' HOTES 1. All bearings shown hereon ore C~rI 1EI/ ..', referenced to to Texas SOO Ar'O//&r c Cocrdincte System of 1983 -«JPx~!/0 OS 7'PrA'.'T ~i/yj "P,"~ Central Zone (NADB., CORS), and itd C, r"..Vrr O /OSAr'/7 the SJRA Groundwoter Reduction O..r2/. O. c7 P..'rC'i". Plan Project Horizontal Datum. O/ —E7—/JrO'' Alf distances have been scaled i fram their grid values to surface y rivi cuys r".! '*i / using a Combined Factor of I 0.9999627395 and the formula: 0 r- --:Or r r 'Li' Surface = Grid Combined x RFGLREA RC I-'.' FS; / 0lt Factor. ~ laAIBK. L Rrnc LQ! C.t,n. '„Si-fT.83 2. GeoSolutions did not research Xi;..C.r't n R. the subject tract for current ownership deeds or easements. Other easements or aocurnents may affect the subject tract. 6rr' N 86 56'r T F 891 3. A title commitment was not provided.

tJ 4. A metes and bounds of even C1 86 56'27 W 891.61'- date accompanies this survey S olat I PA'OPOSEI/ ZO SA/I/ JACIA'TO /2/YEA'IITIIOIfIi Y PO /O7GErrS /YATEEIIAE EASE+Sir/T Odi'- O- — ~"= '1'OOI/IAyt:DS 0.4M7 ACRES i~/'le (19,F80 Sg. FTy Arrri, r97r77P 0 P OtyrrG -ASOr:,rwr

cyO/.r'INE — PRO& OSED O7-,y/ /997 20 FOOT WIDE WATERLINE 07 c aic D3/r 7' EASEMENT, BEING Q.4587 ACRES OF LAND SITUATED IN THE F. MAY CURVE TABLE SURVEY, A-388, IN THE TABLE WOODLANDS, TEXAS AND IN CURVE DELTA RADIUS ARC LENGTH I CHORD BEARING CHORD DISTANCE ILINE I BEARING DiSTANCE C1 52'46" "W I I MONTGOMERY COUNTY, TEXAS 05 1,045.00'07.23' S89 52'51 107.19'2 IN03-37'49-W I 20.14 06 00 22 1,025-00 107-44 I N89 57 02 E 107-39 e% LEGEN0 Solutions, LLC CALCULATED POINT (NO MONUMENT SET) 25211 Grogan's Mill Road, Suite 375 The Woodlands, FOUND Texas 77380 MONUMENT Phone: 281—681 -9766 Fax: 281—681—9779 (TYPE & SIZE NOTED) i (CONTROLLING MONUMENT) Graatag By. JKN Gatct 08—09—1 7 Scarc:

WLE = WATERLINE EASEMENT Grractrert By: SMC RRM Na. 100199-00 1"=60'UaargcM PAGE 1 OF 3 Pre!cat Na. Orar ag Name Nct 16—317—003 Woodlandstownl.dwg 1 N/A NS */ r. Xr r'U 30 60 120 SCALE: 1" = 60 NOTES 1, All bearings shown hereon t y are referenced to to Texas Coordinate System of 1983 Cen tral Zon e (NAD 83, CORS), and O!—PT-!O!.: the SJRA Groundwater Reduction Pion Project Horizontal Datum. All distances have been scoled from tie+i.AJACJ I I t i't their grid values to surface using a Combined i txx& tv l3l I Ok Factor of 0.9999627395 and the formula: Surface = Grid Combined ivJ.C..'vLR. Factor. j

GeoSolutions did not research the subject tract for current ownership deecs or easements. fwf 86 56'27" E 891.62 Other easements or documents may affect the subject tract.

A title commitment was not S 86 56 27 W 891.6? provided. 4. A metes ond bounds of even Pi/OPOHAZ/ date accompanies this survey ZO SAP'ACl Vm plat. AfYSR Al/WHOA/TT !JKA?'Elf'!/t/A HAZE!/EiVT 0 4587 ACRES (19.980 SQ. FT)

0.ro!0O .r /. 'r C '. r".'ROPOSED 20 FOOT WIDE WATERLINE EASEMENT, BEING 0.4587 ACRES OF LAND SITUATED IN THE F. MAY SURVEY, A-388, IN THE WOODLANDS, TEXAS AND IN MONTGOMERY COUNTY, TEXAS

ry~~~ ' LEGEND Solutions, LLC CALCULATED POINT (NO MONUlvlENT SET) 25211 Grogan's Mill Road, Suite 375 The FOUND lvlONUMENT Woodlands, Texas 77380 Phone: 281 —68"t—9766 Fax 281 —68'I — (TYPE & SIZE NOTED) 9779 (COtAITROLLING MONUMENT) Drawing Btr 08-09-1

WLE = WATERLINE EASEivlENT Coookod By. SMC nttM Na. 900109-00 1"'=60 PAGE 2 OF 3 Protoot No. Drawiflg NofTIC Attoo/KN No. 16—317—003 Woodlandstown1.dwg N/A 0 30 60 I20 SCALE: 1" = PAj 1 ae AJDr I'1,

60'OTES C:~.B.L Sl".!. 83

1 All bearings shown hereon are referenced to to Texas Coordinate System of 1983 Central Zone {NADB3, CORS), and the SJRA Groundwater Reduction Plan Project Horizontal Datum. All distances have been sccled from their grid values to surrcce y using a Combined Factor of 0.9999627395 and the formula= / Surf'oce = Grid Combined o o / POB Z N ? Foctor. 62' LB r ra n N 66 66 27 E 891 I 2. GeoSolutions did not research the subject tract for current ownership deeds or easements. Other easements or documents 66 66'27 Mf 691.6'f may affect the subject tract. PPOPOEEO A title commitment was ZO SA»V f»fO/h'c O 3. not lRffyER Af/'TFPORfX'Y provided. 1P»f YE/ff/fr/E EASEMENT /';//y ?O od O 0 9 p 0.4587 ACRES 'a'uf 4. A metes and bounds of even O P.R.O ii' .I/ r". «~ date accompor ies this survey 7 (79,980 Sq, FT.~ «C ", yr'«. Or 4»?'rg7/9= OE—O. —0Ofnf plat

O»r A J 1,.'.:vi O .r?/fr j=, «, r/ r//O r//v

PROPOSED F'O.S 0 9'r/Crr1» 20 FOOT WIDE WATERLINE EASEMENT, BEING 0.4587 ACRES OF LAND SITUATED IN THE F. MAY SURYEY, A-388, IN THE LINE TABLE WOODLANDS, TEXAS AND IN

LINE BEARING I DISTANCE MONTGOMERY COUNTY, TEXAS

L1 S0302 12 E I 20 00

L3 NB6 o6'27"E i 35.00

LEGEND Solutions, LLC CALCULATED POINT {NO MONUMENT SET) 25211 Grogon's Mill Poad. Suite 375 The Vfoodlands, Texas 77380 FOUND MONUMENT Phone: 281—681—9766 Fax: 281 —681-9779 {TYPE Bc SIZE NOTED) {CONTROLLING MONUMENT) 9 By JKN Io e 08-10-17 9 ~ WATERLIIIIE WLE = EASEMENT aooa SMC FIRM No. 100199-00 1"=60'aat By. ) Asa /KM No. PAGE 3 OF 3 No. Orawog Naroa -317—003 Wocdlcndstown1~dwg hi/A

Board of Directors Meeting Agenda Meeting Date: 07/19/2018 SUBJECT MATTER: Receive, consider and act upon a briefing on The Woodlands Fire Department ISO 1 rating;

FISCAL IMPACT: N/A

BACKGROUND: The Woodlands Township received the Insurance Service Office (ISO) 1 rating on May 1, 2014. Public Protection Classifications or ISO ratings range from 1 (best) to 10 (worst). In 2018, of the communities evaluated by ISO only 97 out of 48,855 in North America achieved this prestigious rating. In April of 2017, the department recommended to the Board that the community undergo a reevaluation due to key leadership changes within the Texas Fire Marshal’s Office, newly amended ISO grading criteria, and possible changes in the frequency of mandated reevaluations. The Board approved this action and the community was reevaluated in the 4th quarter of 2017.

In 2014, the Township scored 91.07 to obtain the Public Protection Class or ISO rating of one. Ninety (90) points are necessary to achieve this rating. On June 11, 2018, the Township received notification from the Texas State Fire Marshal’s Office of our new reevaluation score, 99.45. The Insurance Services Office is recommending the classification of ISO 1 continue with an effective date of November 1, 2018.

The community’s ISO rating is important to residential and commercial property owners, as insurance premium rates are directly affected by the rating. It is also a key component for corporations considering relocation to The Woodlands. Our community will continue to enjoy the distinction of ISO 1 for the unforeseeable future knowing it is one of the safest community’s in America.

RECOMMENDATION: Briefing only.

Attachments ISO Rating Recommendation Letter

Board of Directors Meeting Agenda Meeting Date: 07/19/2018 SUBJECT MATTER: Receive, consider and act upon an agreement for the 2018 Residential Survey and approval of the survey instrument (C-2018-0479);

FISCAL IMPACT: The Woodlands Township Board of Directors spent approximately $44,000 in late 2016 and early 2017 to conduct the 2016 Residential Survey. Because the results were presented in 2017, the next survey was anticipated in 2019, and therefore no funds are budgeted for the survey in 2018.

BACKGROUND: The Woodlands Township traditionally conducts a survey of The Woodlands residents approximately every two years for purposes of obtaining resident opinions of services and for use as a budgeting and planning tool. The survey helps the Township to gauge public opinion of The Woodlands Township and its programs.

In 2016, the survey document was substantially revised from previous surveys, as directed by the Board and Survey Task Force, and included various changes including, but not limited to, the addition of incorporation-related questions and the removal of some questions previously used for benchmarking purposes. The survey was administered by U.S. Mail to households in The Woodlands.

The Woodlands Township has traditionally issued a Request for Proposal (RFP) for these survey services. In 2016 an RFP was issued and proposals were received from eight companies: Creative Consumer Research (CCR) of Stafford, Texas; Kent State University (KSU) of Kent, Ohio; Public Research Group (PRG) of Naperville, IL; NewGen Strategies & Solutions (NGSS) of Lakewood, CO; Wyoming Survey & Analysis Center (WSAC) of Laramie, WY; Lexicon & Lin (LL) of Ogden, UT; ETC Institute (ETC) of Olathe, KS; and National Research Center (NRC) of Boulder, CO. The Board awarded the bid to conduct the 2016 Resident Survey to National Research Center (NRC) in the amount of $40,698.

The results of the 2016 Residential Survey were presented in February 2017 and are available online at: http://thewoodlandstownship-tx.gov/ArchiveCenter/ViewFile/Item/7537 .

Based on the historical record of approximately every two years, The Woodlands Township did not budget for a survey in 2018 but staff was planning to do so for the 2019 Budget. However, at a Board meeting on June 21, 2018, Directors indicated the need for the survey in the Fall of 2018.

At The Woodlands Township Board of Directors meeting on June 27, 2018, discussion was held related to the upcoming survey for the Incorporation Study survey, as well as the cost and timing of preparing and releasing a Request for Proposals (RFP) for the Resident Survey. Issuing an RFP for the Resident Survey at this point would most likely incur a time and monetary cost of re-working the questions, and then pre-testing the new questions, and creating a timing schedule that could last into Spring 2019.

Understanding the importance of keeping the questions the same for benchmarking purposes and in the interest of time, the Board of Directors authorized the President/General Manager, at the June 27, 2018 Board meeting, to negotiate a price with National Research Center, Inc. (NRC), the company that produced the survey in 2016 and 2017, and return to the Board in July for final determination.

NRC is a leading research and evaluation firm focusing on the information requirements of the public sector, including local and state governments, the federal government, special districts, non-profit agencies, health care providers and foundations.

For 2018, NRC delivered a proposal with two price breaks as described below, utilizing methodology that administers the survey primarily by mail with an online response option. Option 1) 2,500 surveys, about 620 returned, 4% margin of error, at a total not to exceed the cost of $32,017 Option 2) 4,500 surveys, about 1,100 returned, 3% margin of error, at a total not to exceed the cost of $39,883 The timeline for this proposal includes a Notice to Proceed by August 3, 2018, survey materials to be mailed September 14 to 28, 2018, and draft report on November 30. Final report and data would then be sent to the Township on December 14, 2018.

Please see attached proposal from NRC for more information regarding pricing, schedule, methodology, scope and personnel.

In addition to review of the survey proposal, the Board is asked to review the survey instrument to ensure the questions to be included in the survey remain relevant and appropriate. Discussion of the survey instrument questionnaire should also take place at the July 19 Board of Directors meeting, prior to any action to authorize initiating the survey.

RECOMMENDATION: Board to determine course of action.

Attachments Proposal from National Research Center, Inc The Woodlands 2016 Residential Survey Questionnaire

The Woodlands, TX

Proposal from National Research Center, Inc. The Woodlands Township Resident Survey 2018

July 10, 2018

National Research Center, Inc. 2955 Valmont Road Suite 300 | Boulder CO 80301 www.n-r-c.com | [email protected] The Woodlands Township, TX Resident Survey 2018

Contents

A. Cover Letter ...... 1

B. Capabilities to Meet Scope...... 1

C. Proposed Methodology ...... 2

D. Pricing ...... 4

E. Company and Key Personnel Experience ...... 5

A. Cover Letter

Nick Wolda Director of Community Relations The Woodlands Township 2801 Technology Forest Boulevard The Woodlands, Texas 77380

July 10, 2018

Dear Mr. Wolda and the Township Board of Directors,

We are pleased to submit this proposal in consideration for the Township’s 2018 Resident Survey.

National Research Center, Inc. (NRC), founded in 1994, is a leading research and evaluation firm focusing on the information requirements of the public sector, including local and state governments, the federal government, special districts, non-profit agencies, health care providers and foundations. Over the past 20 years, NRC has conducted more than 1,000 surveys of residents for local government and many of these surveys have been used extensively in performance measurement, council goal setting and strategic planning.

NRC is proud to be among the few nationally-recognized survey consultancies with staff that can assure the strongest, most useful survey methods and results that feed easily into strategic plans and performance tracking. Our team offers a depth of experience unparalleled by any competitor. We are pioneers in the citizen survey industry, creating new and innovative tools and analyses that provide our clients with the most useful information so they can take action and implement new policies or programs or modify existing ones.

We look forward to partnering with you on the survey. Please feel free to contact me with any questions you may have about this proposal. Thank you in advance for your review and consideration.

Sincerely,

Erin Caldwell, Director of Research Jade Arocha, Survey Associate [email protected] [email protected] 303-226-6992 303-226-6987

MOVING YOU FORWARD phone: 303.444.7863 2955 Valmont Road, Suite 300 n-r-c.com Boulder, Colorado 80301 The Woodlands Township, TX Community-wide Survey

B. Capabilities to Meet Scope About NRC NRC provides a range of consultative services, including survey research, meeting, workshop and town hall facilitation, qualitative approaches such as focus groups and stakeholder interviews, as well as strategic planning to connect all of the pieces to ensure that local Overview governments understand their results and can make the survey work for them. Incorporated: 1994 Boulder County, Colorado Ownership: S Corporation NRC principals have been leading the strategic use of Address: 2955 Valmont Rd. Suite 300 surveys since 1991, when the principals of the company Boulder, CO 80301 wrote the first edition of what became the classic text on Telephone: 303-444-7863 citizen surveying: Citizen Surveys: How to do them, how Fax: 303-444-1145 Email: [email protected] to use them, what they mean. We wrote a second book to URL: www.n-r-c.com help jurisdictions understand how to use survey results Employees: 18 effectively: Citizen Surveys: A comprehensive guide to Services: Needs assessments, surveys, making them matter (published by the International performance measurement, City/County Management Association (ICMA) in January focus groups, program evaluation, benchmarking, 2009). capacity building, training and technical assistance, key We work closely with ICMA and train local government informant interviews, strategic staff on the uses of survey research in performance planning management systems and for data-based decision making. As we have done over the last decade, NRC staff will be faculty at the annual ICMA conference and elsewhere around the U.S. We have conducted trainings at the conference called, “360 Degrees of Data,” “Moving Forward with Data” and “Maximizing Survey Results.” At the 2014 ICMA conference, we delivered a special session called, “A Big Bang Theory – When Resident Opinion Creates Life from Nothing.” NRC participated in a panel session for the 2014 American Association of Public Opinion Research (AAPOR) annual conference in Anaheim titled, “Are Citizen Surveys Conducted via Opt-In Web Ready for Prime Time?”

Throughout NRC’s tenure we have created surveys for communities ranging in population size from approximately 800 residents to over one million. We have designed and managed large and small samples, conducted focus groups and town hall meetings linked to survey findings and strategic planning, and even have facilitated strategic planning workshops with staff and Councils. We know what it takes to do a complicated project right and we commit to achievement with rigorous methods and accurate results.

We have in-house capability and expertise to meet all survey project development, analysis and reporting needs, and we manage project resources responsibly. We assign dedicated project staff, and take advantage of an expanded staff network to support all projects with collaborative idea-generation to enhance productivity and ensure the best process and product for our clients. We also are part of a larger community that includes our local government clients, organizations that support local government [ICMA, the American Society of Public Administration (ASPA) and the American Evaluation Association (AEA)], survey research firms and associations of professionals interested in innovative quality research methods [American Association of Public Administration (AAPOR) and the Council of American Survey Research Organizations (CASRO)], and we take seriously our responsibilities to these communities.

Proposal from National Research Center, Inc. | Page 1 The Woodlands Township, TX Community-wide Survey

We understand the limitations of government resources and we have vast experience working with organizations operating with restricted research budgets. NRC specializes in efficient, quality research designed for the real world. NRC purposefully has avoided the weight of carrying a telephone call center as an in-house resource because we do not want to be anchored by the financial pressure to recommend telephone surveying when other methods – mail, web or in-person – can yield better data, higher response rates or lower costs. By avoiding ownership of a telephone field service, we are able to provide a dispassionate perspective about the best data collection method for our clients.

We have an in-depth understanding of the time and logistical requirements for all steps involved in the survey process. We are knowledgeable about the obstacles that can throw a project off course, and we have encountered and solved many problems over the years. When we commit to a study timeline and costs we meet the established goals. We help keep our projects on budget and on time by detailing our survey methods and assumptions in the proposal, working closely with the client throughout the process, and discussing up-front the potential financial or time impact of a methodological change. C. Proposed Methodology

Project Approach Phone, Mail and Web Surveys Table 1 compares the strengths of various survey administration modes. Often the decision about the method for collecting citizen survey data comes down to mail, phone or web. While it might seem as though a multi-mode survey would garner results from a representative sample of the community, our experience outlined below demonstrates some of the difficulties associated with administering a survey via phone, mail and email.

Table 1: Comparison of administration methods for general population surveys

Issue Phone Mail Web1 Moderately Moderately Moderately Expense per completed survey expensive inexpensive inexpensive Speed of administration Moderately fast Moderately slow Moderately fast Typical response rate Fair Excellent Fair Ability to obtaining candid responses Fair Excellent Excellent Elimination of interviewer bias Fair Excellent Excellent Ability to get at in-depth topics Good Good Good Use of visual aids Poor Good Good Enforcement of question order Excellent Poor Good Inclusion of illiterate respondents Good Poor Poor Inclusion of young adults Poor Poor Fair Inclusion of respondents of lower socioeconomic status Fair Fair Poor Specifying sub-geographic locations Poor Excellent Poor Comfort for older adults Fair Excellent Poor

1 As a stand-alone data collection method with recruitment via mailed invitations with multiple contacts, the response rate for web has improved markedly in recent years. Depending on the features of the survey, like topic, length and target population, web often remains more economical when paired with a mailed survey (permitting responses via either method) or when a complete list of email addresses is available for the population of interest, as often is the case for members of organizations.

Proposal from National Research Center, Inc. | Page 2 The Woodlands Township, TX Community-wide Survey

About 10 to 15 years ago, phone seemed to be the preferred method for collecting survey data. However, answering machines and voicemail, caller-ID, call blocking, do-not-call lists and residents’ general irritation with telephone solicitors have eroded telephone’s edge in the survey industry. Phone tends to be the preferred data collection mode for those who are in a hurry (e.g., like political pollsters who have to track changes in opinions from speech to speech) and those survey research firms that have significant investment in owning and operating their own call centers.

Cord-cutters, those who have abandoned land lines in favor of cellular phones, tend to represent a demographic that is particularly hard to reach – the student or young working population. The fairest interpretation of the Telephone Consumer Protection Act (TCPA2) is that using computer assisted telephone interviewing (CATI) survey systems to reach cell phones is illegal; cell phones may be called but only through specific protocols including hand-dialing of the number and including appropriate screening questions to ensure it is safe for respondents to participate in a survey while on their mobile phones (i.e., not driving a vehicle).

Additionally, response rates (the proportion of complete interviews garnered from all numbers dialed) by phone are significantly lower than those by mail. Pew Research estimated: “The percentage of households in a sample that are successfully interviewed – the response rate – has fallen dramatically. At Pew Research, the response rate of a typical telephone survey was 36% in 1997 and is just 9% today.”3 To mask the low response rates, some firms have begun to report cooperation rates (the proportion of completed interviews garnered from all eligible units in the sample) or contact rates (the proportion of all cases in which an eligible person in the household was reached by the survey)4; some firms do not report any kind of outcome rate, response, cooperation, contact or otherwise. Knowing and understanding these outcome rates is important for researchers as they can shed light on possible sources of and reasons for nonresponse error.

If the Township is interested in understanding how residents of different parts of the community respond to telephone survey questions (e.g., by Village), a number of questions will need to be asked taking varying amounts of interview time to locate the location of the respondent. Asking for a respondent’s address is the fastest way to determine location, but it immediately violates anonymity (and respondents can choose not to provide it). If boundaries of areas are not simple then the number of questions needed to identify an area increases. Additionally, telephone number portability, unlisted numbers and the increase of cell-only households and the low rate of matched phone numbers and physical addresses means that telephone surveys never can offer the same complete, precise geographic coverage as a mail survey. When phone calls are made to houses with a known address from listed samples, only households with listed numbers (and those are almost entirely landline households) can be reached. Such a bias in contact can undermine how representative the sample of respondents is. Some progress has been made in increasing the geographic specificity of telephone survey samples through the combined use of listed cell phone and listed landline samples, but the representativeness of these samples remains an issue.

Ideally, a mailed survey would utilize a United States Postal Service (USPS) address list, which provides the best representation of all households (living in both single family and multifamily dwelling units) in a specific geographic location, as virtually every household in the Woodlands Township has been assigned an exact street address. Prior to mailing the survey, the street addresses can be geocoded to determine its assignment to a specific district or neighborhood. Location can be tracked by color-coding surveys (i.e., each district or neighborhood receives surveys printed on different colored paper), thus providing geographic specificity while maintaining respondent anonymity. This approach had not been

2 Telephone Consumer Protection Act 47 U.S.C. § 227 https://transition.fcc.gov/cgb/policy/TCPA-Rules.pdf 3 See http://www.people-press.org/2012/05/15/assessing-the-representativeness-of-public-opinion-surveys/ 4 See Standard Definitions: Final Dispositions of Case Codes and Outcome Rates for Surveys, American Association for Public Opinion Research, 2008. http://www.aapor.org/AAPOR_Main/media/MainSiteFiles/Standard_Definitions_07_08_Final.pdf

Proposal from National Research Center, Inc. | Page 3 The Woodlands Township, TX Community-wide Survey

taken in 2016, and we can also do in 2018 as we did in 2016 and include a question on the survey to determine area within the municipal boundaries.

Respondents to a web-based survey could be recruited using an address-based sample such as that described above. A URL would be printed on the mailing materials, directing the respondent to complete the survey online. To track geography, a unique URL for each area would be established. (NRC conducts the majority of its survey research using USPS address lists as the sample source with survey completion allowable via hard copy or web; geography is tracked via survey color and URL.) An address-based web survey provides the benefits of random, probability sampling (i.e., generalizability of results) while providing significant costs savings (no survey printing, automatic online data entry of results).

Much scholarly literature demonstrates how and why self-administered questionnaires (so called “SAQs,” as with mailed or web surveys) elicit more candid responses than surveys administered by phone. 5 Whether statistically more positive or simply somewhat more positive, the cumulative effect of phone response (to questions about service quality or service satisfaction) can give local government officials a more favorable, yet inaccurate, measure of their effectiveness as respondents are invariably susceptible to providing socially desirable opinions (i.e., more positive, less critical) when interacting with interviewers.

Although it seems that giving respondents several ways to respond (phone, mail, e-mail, in-person) increases respondents’ convenience, results will not be valid. Inflated evaluations (from phone or in- person) blended with more honest evaluations (by mail or web) do not simply “average out.” It is inappropriate to simply combine together phone and mail responses because of the differences in respondent candor with the two methods. Genuine resident perspective about local government services comes reliably when residents have the time and privacy to reflect on citizen survey questions and then to respond anonymously without worry that an interviewer, however well trained at neutrality, may take offense. Respondent convenience is an important characteristic of survey research, but convenience should never trump the validity of findings.

It is deceiving enough to mix evaluations when administration methods differ (self-administered versus interviewer administered), but some market research firms collect as much data as they can by mail, first, and then follow with phone calls to those who have not returned the mailed questionnaire. By this approach, residents with unlisted numbers cannot be surveyed by phone because the only way to get the phone number for a particular address where a survey has been mailed is to run the address through what is called a reverse directory. Typically only 30% to 50% of addresses (at best) these days have a phone number associated with it. By missing phone interviews with residents whose numbers are unlisted, double the harm is done. First, as mentioned previously, responses of those interviewed by phone will give artificially more positive opinions and second, residents with listed numbers will tend to be the more trusting, less suspicious members of the community whose evaluations of local government services may be uncharacteristic of the community as a whole. These well-intended survey research methods, taken together, undermine the validity and credibility of your results. Methodology NRC offers surveys using various survey modes including mail, phone and online. As in 2016, NRC proposes to administer surveys primarily by mail with an online response option. NRC continues to recommend a mailed survey to gather the perspectives of the Township’s residents because a mailed survey, when compared to a phone survey, will maximize the amount of data that can be collected

5 Dillman, DA; Smith, J; & Christian, LM (2008). Internet, mail and mixed-mode surveys: The tailored design method (3rd ed.) Hoboken, NJ: John Wiley Co.

Proposal from National Research Center, Inc. | Page 4 The Woodlands Township, TX Community-wide Survey

because the cost per completed mailed survey is close to half the cost of a properly completed phone survey. That means for the same cost, more Township residents can participate in the survey and the margin of error will shrink. A mail survey can also include more questions than are typically tolerated by respondents via phone and no one has their dinner interrupted. However, mailed surveys do require more time for data collection than a phone survey.

As briefly described above, another very important reason to consider switching methods is the geographic precision and associated coverage (or inclusivity) allowed by mail. Telephone survey methods are facing increasingly difficult methodological hurdles as cell phone use increases and landlines are abandoned by more households.

With mail we can promise you that virtually 100% of housing units in The Woodlands Township will be included in the sampling “frame,” meaning that they all will have a known probability to be chosen for the survey. The same promise cannot be made for a telephone-based survey.

Our approach offers The Woodlands Township the ability to structure the survey and form each question to the Township’s exact specifications. The reporting would reflect the structure of the survey and would also be customized to the needs of the Township. Reporting includes benchmark comparisons, for items where comparisons are available, geographic comparisons and demographic subgroup comparisons.

We know that it is important to The Woodlands Township to have the results of the survey be reflective of the community as a whole, especially as it relates to the age of its residents. Through industry- standard, best-practice methods in weighting, we can assure the Township that we can achieve this goal at the 95% confidence level utilizing a combined mail and web data collection method and alleviating the aforementioned issues of phone data collection. Additional information on combining mail and web data can be found in Online Response Option (page 8) and additional information about weighting can be found in Weighting the Data (page 9).

NRC will assign a project manager to be the primary point of contact with the Township’s survey team. We find having one person manage communication best keeps the project on track, but where it is helpful, we are always happy to have our clients contact any NRC staff with questions at any point in the process. Additional information on the team selected for The Woodlands project is included below in Key Personnel.

While we propose for NRC to take the lead in each project task, we will work collaboratively with the Township, soliciting input and feedback at each decision point. We use our survey research expertise to provide guidance in clear discussions and writing, including pros, cons and recommendations to Township staff to facilitate decision-making. We will prioritize regular, informative communication to ensure that broad and specific goals and timelines are understood by all and are met. The following sections outline the overall methods in greater detail. Developing the Survey Instrument A kick-off meeting to discuss the survey instrument will provide an important opportunity to explore the survey’s uses and the Township’s objectives for individual survey questions. We expect the survey to cover a broad range of topics similar to 2016 including, but not limited to, satisfaction with Township services and their ratings, communication with Township staff, economy, mobility, and the most important issues facing The Woodlands. To allow for comparison of the survey results over time and to keep costs low, we recommend and anticipate that most of the questions on the 2016 survey will remain the same, with minimal questions that will be revised or eliminated to create room for possible new

Proposal from National Research Center, Inc. | Page 5 The Woodlands Township, TX Community-wide Survey

questions. NRC will work with the Township survey team, listening closely to help define specific survey needs, developing and prioritizing questions, and ensuring the process will be low-burden for staff.

Survey development is an iterative process that we will lead, giving you questions and formats to which you can react. We focus on working quickly, yet thoughtfully, on our side of the responsibilities, leaving ample time for your review. For example, we seek to turn around a survey draft within a half a day or day to ensure the maximum time for stakeholder reflection.

While designing the survey instrument, NRC will strive to set the stage for any trends the Township would like to track (e.g., overall quality of life, operation of township government, overall quality of services). We will provide draft question wording for any topics to ensure that questions capture the intended meaning for The Woodlands Township. We will provide feedback regarding which questions are most commonly asked in other communities across the country to maximize the benefit of benchmark comparisons.

Our goal in working with Township staff and elected officials is to ensure that the final survey includes all desired questions, with optimal sequencing and wording to ensure valid and informative responses. We will also keep a design eye on the formatting, so that the survey is inviting and easy to complete. Attractive and appropriately condensed question formatting also will encourage the best response rate.

We note that the 2016 survey included 10 open-ended questions. These type of questions result in additional costs for data entry (it is a more difficult task to type comments than to enter results from closed-ended questions). If the number of open-ended questions is reduced, the cost of the project could be reduced by several hundred dollars. Selecting Participants All households within The Woodlands Township would be eligible to receive a survey. NRC has tested list sources and knows that Number of Margin completed surveys of error those from the United States Postal Service (USPS) provide the 100 ±9.8% best representation of all households in a specific geographic 300 ±5.7% location. The lists are updated every three months. We will 750 ±3.6% geocode the location of each address to assure it is within The 1,000 ±3.1% Woodlands Township limits. In addition, as in 2016, we can 1,500 ±2.5% stratify the sample by the villages that make up the Township 2,000 ±2.2% (Alden Bridge, Carlton Woods, Cochran’s Crossing, College Park, 3,400 ±1.7%

Creekside Park, Grogan’s Mill, Indian Springs, Panther Creek, Sterling Ridge and Town Center/East Shore).

The relationship between sample size and precision of estimates or margin of error (at the 95% confidence level) is shown in the adjacent table. Due to the large number of sub-geographies desired by The Woodlands Township, NRC recommends a larger sample size to ensure ample response for comparisons with a lower margin of error. That said, NRC recommends sending mailed surveys to a random sample of 4,500 households in The Woodlands Township. With this sample size, we would expect to receive about 1,100 completed surveys, providing a margin of error around 3% for the entire Township. The margin of error for results between the 10 villages in the Township would be higher. We have also provided a quote for a random sample of 2,500 households as a cost-saving alternative for the Township. NRC recommends the data collection window be five or six weeks and utilizing a multi- contact strategy will help to maximize the number of completed surveys. Our multi-contact strategy (detailed below) typically garners response rates between 25% and 30%; the response rate for The Woodlands in 2016 was 25%.

Proposal from National Research Center, Inc. | Page 6 The Woodlands Township, TX Community-wide Survey

To support the objective of providing scientific results, weighted to the overall population of The Woodlands Township, we will use an unbiased procedure to select a single individual within the household. We typically use the “birthday method” for this purpose. For this, the cover letter instructs that the survey be completed by the adult household member (18 years old or older) who most recently had a birthday, irrespective of year of birth. Selecting households and recipients within households using unbiased methods helps ensure the attitudes expressed by our respondent sample closely approximate the attitudes of all adult residents living in The Woodlands Township.

Quota Sampling You may be acquainted with quota sampling used to achieve balance in demographics, as The Woodlands has conducted telephone surveys in the past. Sometimes telephone surveys use a quota system to achieve the desired number of completed surveys for subgroups such as respondents of a certain age. The sample of phone numbers is paired with household data that might be available from vendors, in this case selling data about the likely age of householders. Given reliance on published data that are linked to a phone number, this pairing can be done for roughly 40-60% of phone numbers in a given community. With so many potential respondents excluded because there is no age information to link with their phone number, researchers worry that those with published information about their age may have different opinions than those residents who have no age information linked to their phone numbers. This can skew the sample, but is often chosen by clients who want to hear from targeted population groups. Even with quota sampling, the complete dataset is weighted for a final correction.

Other Sampling Options We have provided a cost estimate for our recommendation of selecting 4,500 household survey recipients from the USPS lists. If desired, we can provide estimates for contacting a larger or smaller number of households.

We can also discuss with you other options, similar in some ways to quota sampling in telephone surveys, to obtain additional surveys from residents age 18-34 years old. We could purchase sample from an online panel (where participants have signed up to be contacted by email with survey opportunities) that targets this age group, or we could purchase a listed sample that targets this age group. We are happy to discuss the pros and cons of these approaches with you, and provide cost estimates, if you desire. Contact Strategy NRC manages all aspects of survey administration including printing, mailing preparation and postage via USPS. Our recommended contact approach maximizes the number of completed surveys through a rigorous multi-contact strategy outlined below.

1) A prenotification announcement, informing the household members of the upcoming community survey, will be sent to each sampled household. This announcement will arrive about a week before the survey packet. 2) One week after mailing the prenotification, each household will be sent a survey containing a cover letter (signed by a Township official or officials). The packet will contain a postage-paid return envelope. This

Proposal from National Research Center, Inc. | Page 7 The Woodlands Township, TX Community-wide Survey

cover letter will also include a web address so that the survey can be taken online if the respondent prefers. If the Township would like to offer the survey in other languages, the cover letters would include instructions to guide respondents as to how they may take the survey online in their preferred language. (Our cost estimates assumes the survey will be in English only and we are happy to provide pricing for Spanish language surveys if desired.) 3) A second survey packet will be scheduled to arrive one week after the first survey packet. The cover letter will ask those who have not completed the survey to do so and those who already have done so to refrain from turning in a second survey. A postage-paid return envelope and the URL for online completion of the survey will also be included on this letter. Mailing materials will utilize The Woodland Township logos and letterheads. Each survey completed by mail will be sent with a postage-paid return envelope for respondents to return completed surveys to NRC. Completed surveys will be collected over five to six weeks. Mailing Preparation Addresses will be processed for certification and verification. NRC uses CASS™/NCOA software that relies on the USPS National Directory information to verify and standardize the address elements and assign each a complete, nine-digit zip code where possible. NRC carefully reviews proofs of all survey materials as part of our quality assurance process. NRC’s mail shop will prepare the mailings (i.e., folding, stuffing and addressing survey packets) and estimate all postage costs for the Township prior to each mailing’s delivery to the appropriate USPS facility. The survey packet will include NRC’s postage- paid business reply envelope. Online Response Option As described in the cover letters, the survey will be available online. Mail and web responses can be combined without statistical adjustments because mail and web surveys are both “self-administered.” Respondents would receive a simplified survey URL to enter into their browser on any Internet-capable device, including mobile phones, tablets and computers. In our experience conducting surveys by mail with an online response option, we have found that the overall response rate to the survey is neither positively nor negatively affected by whether the online response option is provided. While typically a small proportion of respondents opt to take the survey online, the convenience of being able to complete the survey online either at a home computer or mobile device will be appreciated by the more technologically savvy residents of The Woodlands Township.

If the Township chooses to conduct a random, scientific sample of residents, but still wants to hear from everyone in the community, we can provide a web link to an identical, opt-in (open participation) survey. The Township can post this link on its website and publicize it to encourage maximum participation. NRC will analyze the opt-in data and determine whether combining the opt-in data with the scientific data would be beneficial toward reducing the margin of error around survey results, or if it should be reported under separate cover. The combination of scientific and opt-in samples is a growing trend in the survey research industry and NRC is among the few firms with the expertise and knowledge to properly blend results using disparate data collection methods. Public Outreach NRC recommends that The Woodlands Township conduct public outreach in advance of the survey to boost response among selected households, with the added benefit of boosting residents’ trust in local officials. This trust will accrue by conveying The Woodlands Township leaders’ interest in listening to its residents. NRC will support the communications effort by giving feedback on your plan, press releases and other publicity wording, if your communication team so desires. We have samples of communications plans our clients have developed that we can share with the Township.

Proposal from National Research Center, Inc. | Page 8 The Woodlands Township, TX Community-wide Survey

Survey processing Completed surveys will be returned via postage-paid business reply envelopes to NRC. Data from the web surveys are merged with the data from the mail survey to create one complete dataset. All data are reviewed and “cleaned” as necessary. (For example, respondents selecting more categories than permitted will have their choices randomly reduced to the appropriate number for entry into the dataset.) We have found that very little cleaning is needed on most surveys due to our expertise in question construction and survey formatting. Returned questionnaires will be scanned electronically (and stored for later review, as needed) and entered into an electronic dataset. This dataset will be subject to a data entry protocol of “key and verify,” in which survey data are entered twice into an electronic dataset and then compared. Discrepancies are evaluated against the original survey form and corrected. Range checks as well as other forms of quality control will be performed. Weighting the Data The first step in preparing the data for analysis will be to weight the data to reflect the demographic profile of the residents of The Woodlands Township. Weighting is a best practice in survey research to adjust for potential non-response bias and ensure that the demographic characteristics of the sample mirror the overall population. In general, residents with certain characteristics (for example: those who are older or homeowners) are more likely to participate in surveying. Weighting allows us to increase or decrease the weight of each respondent to mimic as closely as possible the demographic profile of The Woodlands Township as described by the US Census. The weighting variables to be considered will be all those demographics included on the survey. We know that it is important to The Woodlands Township to have the results of the survey be reflective of the community as a whole, especially as they relate to the age of The Woodlands residents (44, median age of adults). Through industry-standard, best-practice methods in weighting, NRC can assure the Township that we will achieve this goal within the margin of error associated with the number of respondents. Perhaps even more important, the report of results will include an appendix of tables that compare key survey questions by age of residents (those 44 and under compared to 45 and over) as well as village of residents. This way, irrespective of the number of respondents in each age group, readers will be able to compare the sentiments of younger residents to those of older residents and residents living in each village to the others. An example of how weighting works may be helpful. Hypothetically, suppose the population norm for age (under age 45/45 and older) was 40%/60%, but only 25% were from those under age 45, and 75% of the surveys we received were from those age 45 and older. The weights we would need to apply to make our sample representative of the population would be 1.6 for those under age 45 (thereby giving each response more weight in the overall ratings) and 0.8 for those age 45+ (giving each response less weight overall). Let’s further suppose that these two groups had very different ratings of parks; younger respondents felt very favorably, with 80% of them giving a positive rating, and older respondents felt much less favorable, with only 40% giving a positive rating. Given that we had more responses from older respondents, if we did NOT weight the results, we would be left with a gloomier picture of the perception of parks by residents than if we did weight the data. The unweighted overall proportion giving a positive rating to parks is 50% (80% x 20%+40% x 75%), while the weighted rating is actually 56% positive (80% x 40%+40% x 60% or 80% x 40% x 1.6 + 40% x 60% x 0.8).

Unweighted Parks rating Percent in Percent in Weight to bring percent rating with proper Characteristic Population Sample age in balance Parks positively weights 18-44 40% 25% 1.600 80% 80% 45+ 60% 75% 0.800 40% 40% Total/Overall 100% 100% ---- 50% 56%

Proposal from National Research Center, Inc. | Page 9 The Woodlands Township, TX Community-wide Survey

Analyzing the Data For quantitative analysis, we rely on IBM Statistical Package for the Social Sciences (SPSS). We believe that analysis must be replicable and leave a clear path. To this end, we keep every label and command run in SPSS in a syntax file available for audit and re-running, as necessary. We will code any open- ended responses using both an emergent approach, where themes are revealed through the analysis, combined with a deductive approach, where a scheme or codes are predetermined and applied to the data. We use various analysis techniques, suited to the project and question.

The data and report will undergo a thorough quality assurance review. We will audit the original data files and our statistical syntax/analysis files, compare automatically generated output to the formatted output in the report and data check all numbers and text prior to submitting the report. This will ensure that the data analyses are correct and can be compared properly to prior years and that staff, the media and the public will trust the results. Comparisons by Geographic and Demographic Groups (Optional) Beyond the computation of basic frequencies of responses for each question on the survey (including and excluding the “don’t know” responses), key questions in the survey can be crosstabulated by respondent sociodemographic characteristics as well as geographic location (such as Village). For sociodemographic comparisons, in 2016 comparisons were made by age, housing tenure (rent or own), length of residency and annual household income, though we can adjust these in 2018 if necessary to suit The Woodlands Township.

Results can be reported for questions in which residents from varying subgroups hold (statistically significant and meaningfully) different opinions than the rest of the Township’s residents. Chi-square or ANOVA tests of significance will be applied to the breakdowns of selected survey questions. We will guide interpretation by noting statistically significant differences among subgroups so that you are not drawn inappropriately to small differences that only may be the result of random error. Benchmarking Survey results will be compared to a select group of communities of the Township’s choosing found in NRC’s benchmark database. Because NRC innovated a method for quantitatively integrating the results of surveys that we have conducted and those that others have conducted, we can create comparisons for more services, more jurisdictions and with less sampling error than anyone. NRC has normative comparison for 260 services that include police services, fire and EMS, garbage collection and recycling, utilities and utilities billing, library services, street maintenance and repair, water quality, code enforcement, senior services, public transportation, township employee ratings, job opportunities, public safety, historic preservation, economic development, public trust and many others. We add virtually every new survey completed in communities across the country so that our comparison data are fresh and complete. To our knowledge, other vendors have not integrated findings from sources beyond their own survey universe. Our question integration permits more latitude in accepting a broader number of useful questions at the same time maintaining exacting standards for inclusion. Additionally, because NRC actively collects and integrates results produced by all vendors, it is very likely we already have the data that competitors can provide in our benchmark database. Wherever comparisons are available for questions asked on The Woodlands Township’s survey, NRC will provide a benchmark comparison.

Because NRC’s benchmark database contains communities that range widely in size, location and other features, we can easily create benchmarks to make comparisons to the entire nation or a subset, such as all jurisdictions in a region, a population range or other factors. In 2016, three sets of benchmark comparisons were created for the Township: 1) to other Texas communities in NRC’s database (Figure 1); 2) to communities in the West South Central region (Figure 2); and 3) communities with populations 75,000 to 150,000 (104).

Proposal from National Research Center, Inc. | Page 10 The Woodlands Township, TX Community-wide Survey

Figure 1: Texas Communities in NRC’s Benchmarking Database (N=55) Arlington Dallas Kennedale Plano Austin Denison Kerrville Rosenberg Bartonville Denton La Porte Round Rock Baytown Fairview Lewisville San Antonio Bedford Farmers Branch Longview San Marcos Benbrook Farmersville McAllen Schertz Burleson Flower Mound McKinney Southlake Cedar Hill Friendswood Missouri City Sugar Land Celina Galveston Murphy Temple Chandler Georgetown Nederland Texarkana College Station Haltom New Braunfels Tyler Colleyville Hurst North Richland Hills University Park Copperas Cove Hutto Pearland Westlake Cross Roads Irving Pflugerville

Figure 2: West South Central Communities in NRC’s Benchmarking Database (N=63) Jefferson Parish Cedar Hill Georgetown North Richland Hills Orleans Parish Celina Haltom Pearland Arkansas City Chandler Hurst Pflugerville Fort Smith College Station Hutto Plano New Orleans Colleyville Irving Rosenberg Broken Arrow Copperas Cove Kennedale Round Rock Edmond Cross Roads Kerrville San Antonio Midwest City Dallas La Porte San Marcos Oklahoma City Denison Lewisville Southlake Tulsa Denton Longview Sugar Land Arlington Fairview McAllen Temple Austin Farmers Branch McKinney Texarkana Bartonville Farmersville Missouri City Tyler Bedford Flower Mound Murphy University Park Benbrook Friendswood Nederland Westlake Burleson Galveston New Braunfels

Figure 3: Communities with Populations 75,000 – 150,000 in NRC’s Benchmarking Database (N=104) Albemarle County Cedar Rapids Fort Collins Lewisville Alexandria Centennial Fort Smith Livermore Ann Arbor Charles County Greeley Longmont Arvada Citrus Heights Greenville Longview Asheville Clearwater Hampton Lynchburg Athens-Clarke County Clearwater Hanover County McAllen Augusta Clovis Hayward McKinney Avondale College Station High Point Meridian Bellevue Columbia Highlands Ranch Mesa County Bellingham Columbia Independence Miami Beach Bend Concord Indio Naperville Billings Coral Springs Jefferson County Nevada County Bloomington Davenport Kansas City O'Fallon Bloomington Dayton Kent Olathe Boone County Dearborn Lakewood Olmsted County Boulder Denton Lancaster County Palm Coast Broken Arrow Duluth Lansing Palm Coast Cambridge Edmond Las Cruces Pearland Carlsbad Farmington Hills Lawrence Peoria Cary Fishers Lee's Summit Pompano Beach

Proposal from National Research Center, Inc. | Page 11 The Woodlands Township, TX Community-wide Survey

Pueblo Round Rock St. Joseph Tustin Redwood City San Juan County Sterling Heights Tyler Richmond San Marcos Sugar Land Ventura Rio Rancho Santa Fe County Surprise Westminster Roanoke Santa Monica Thousand Oaks Wilmington Roanoke County Scott County Tracy Yakima Reporting Our reports are comprehensive and include technical and detailed numbers and information, but do not require a degree in statistics to understand the survey results. All the technical details are in appendices for those who wish to read them. We provide over-time comparisons when available, basic frequencies of results for all questions and also more in-depth analyses, when desired and when relevant. Some of the most common were outlined in the previous section, including geographic and demographic crosstabulations, custom benchmarking and analysis of open-ended questions. For ease, we also include an executive summary that gives a quick overview of results, while highlighting key findings. We can easily adjust the level of reporting in our custom reports to the needs of the Township.

Reports and presentations must serve staff and council members, appointed boards and commissions as well as the lay public and must be documents that the media can understand and find robust should they wish to press their credibility. These are challenges we accept enthusiastically. Our reports are engaging with clear information; the report body tells the story of the survey results in a stylish, colorful, informative and simple manner. In addition to the 2016 report provided to The Woodlands, other examples of our reports can be found in our References section beginning on page 15. Presentation of Results We believe in making results interesting and straightforward in our presentations. Our Microsoft® PowerPoint presentations are attractive and visually intuitive. An example presentation can be found at https://www.littletongov.org/modules/showdocument.aspx?documentid=4387. A typical PowerPoint supports a presentation of approximately 20-30 minutes in length. We recommend having 15-30 minutes following the presentation portion for questions, depending on your preferences. An in-person presentation by NRC adds a great degree of confidence in the independence and reliability of your findings. Whether presenting to staff or the board of directors, the credibility of the presentation rests as much on the response to questions from the audience as on the summary of the slides. This is where the benefit of the reputation, education and experience of the NRC team will be especially helpful to providing you the credibility and trust that top level managers expect. As in 2016, NRC can conduct an in-person presentation of the final survey results to the Board of Directors after the report has been finalized. Project Schedule NRC will conduct The Woodlands Township’s survey using rigorous survey methods to ensure a statistically sound sample and valid survey results. We have created the following timeline based on the Township’s timeline from the 2016 survey. NRC strongly recommends the Township allow at least 5-6 weeks for data collection to help to maximize the response rate. This timeline also shows proposed dates for NRC’s multi-contact mail strategy.

Should the Township prefer additional time for survey development (which we see typically can take 4- 6 weeks in many communities, depending on the internal involvement/feedback plan), extend data collection or shift the delivery of the final reports – or any other revisions – we will work with you to design the optimal project timeline for your needs.

Proposal from National Research Center, Inc. | Page 2 The Woodlands Township, TX Community-wide Survey

Task Date Notice to proceed ...... Aug 3 NRC finalizes the survey instrument and mailing materials and sends .pdf samples for your records ...... Sep 7 NRC prints materials and prepares mailings ...... Sep 10 Survey materials are mailed ...... Sep 14 to 28 Prenotification postcards sent ...... Sep 14 1st wave of surveys sent ...... Sep 21 2nd wave of surveys sent ...... Sep 28 Data collection: surveys received and processed for your community ...... Sep 21 to Nov 2 Survey analysis and report writing ...... Nov 2 to Nov 30 NRC emails draft report (in PDF format) to The Woodlands Township ...... Nov 30 Feedback from The Woodlands Township regarding draft reports due to NRC...... Dec 7 NRC emails final report and data file to The Woodlands Township ...... Dec 14 Presentation of results ...... TBD

Proposal from National Research Center, Inc. | Page 3

The Woodlands Township, TX Community-wide Survey

D. Pricing

Project Budget We have provided a budget estimate for a five-page survey mailed to 4,500 Township households using the multi-contact method. With 4,500 surveys out, we would hope to see around 1,100 responses total which would be similar to the 2016 survey. For comparison purposes, we provide an option for a random sample of 2,500 households which would garner around 620 responses with a 25% response rate. Our costs include trend analysis, national and custom benchmark comparisons, crosstabulations of results by subgroups (demographic and geographic), as well as all costs associated with the printing and mailing of the survey packets and data entry of completed questionnaires. Together, these services will provide The Woodlands Township with insight into how best to serve its constituents.

The cost estimate for the project with the scope we have outlined is $39,883. Should this proposed budget and scope exceed your resources or not meet your needs, NRC will work with you to develop a budget and work plan that yield a better fit. If there is additional room in the budget, several options The Woodlands Township might wish to consider (some of which were mentioned in the proposed scope) include: 1) Translation of survey into Spanish; Spanish paragraph in cover letter inviting Spanish readers to complete the survey online in Spanish, if they desire 2) Increasing or decreasing the number of households selected to receive the mailed survey. 3) Adding a listed oversample of households with younger adult members.

We are happy to discuss any of these options with you, or any others you may wish to explore.

Table 2: Cost Estimates for Survey Administration Options 4,500 surveys, about 2,500 surveys, about 620 1,100 returned; 3% MOE returned; 4% MOE Total not-to-exceed cost to The Woodlands Township* (includes: instrument development, data $39,883 $32,017 collection (printing, preparation, postage and data entry), analysis and reporting and presentation of results). * Upon contract execution, an initial invoice is issued equivalent to 50% of the total project budget

Proposal from National Research Center, Inc. | Page 4

The Woodlands Township, TX Community-wide Survey

E. Company and Key Personnel Experience Working with NRC We do not approach citizen surveys naively. With years of experience as local government employees, including our president’s work as an interim communications director for a municipality, we are intimately aware of the value and, frankly, even the challenges of resident survey results. This experience permits us to give insightful guidance to our clients. There is no other firm with as strong a reputation, as long a history and as great a contribution to citizen surveying as NRC.

Simply being experts in content or research methods does not guarantee that an organization can produce a research or evaluation study that is useful to clients. We know that we need help from you. NRC staff understands that planning for the best deliverable will begin with close collaboration with Township staff.

At the outset of our work, we will talk with you to clarify the purposes of the project, identify the key contacts and stakeholders and learn the personal, political and geographic contingencies that will influence the work. Throughout any project, we check in to test our direction, work on solving problems and plan for the final product. Collaboration vastly improves our work and will help ensure that the Township gets what is most helpful to its mission. Specific items we anticipate we will require from the Township staff are:

• Guidance on the questions you would like to ask in the surveys • Copies of previous surveys and accompanying data (if applicable) • A map (or ESRI geodatabase or shapefile, if available) delineating the service area boundaries • Letterhead, logo and signatures to include on the mailing materials • Reviews of draft documents • Approval of all documents • Survey publicity

It is not our intention just to claim the highest quality survey work. NRC regularly measures its own performance and improves our services based on customer feedback. Our own measures of performance should give The Woodlands Township comfort about the level of performance you can expect from us. Our performance measures, derived from anonymous surveys of our clients (about 500 completed surveys), indicate 97% of our clients would be likely to refer someone to NRC for similar work. They also rate many aspects of our work overwhelmingly positively, including the project process, the quality of the final report and its usefulness (see Figure 2: NRC Client Ratings of Completed Projects (N=520) on the following page).

Proposal from National Research Center, Inc. | Page 5

The Woodlands Township, TX Community-wide Survey

Figure 4: NRC Client Ratings of Completed Projects (N=520)

Percent good Project overall 96% or excellent

Project process 99%

Final report 97%

Usefulness of findings 95%

Key Personnel NRC supports an organizational and project management structure that creates clear lines of communication and a single point of contact. While we propose for NRC to take the lead in each project task, we will work collaboratively with The Woodlands staff, soliciting input and feedback as necessary. We will prioritize regular, informative communication to ensure that broad and specific goals and timelines are understood by all and are met.

We pride ourselves on responsiveness. Our location has never been a hindrance to our timely and on- budget completion of our survey work. We will be available to answer questions, edit documents and provide materials to the Township within minutes to just a few hours during those busy and collaborative times. Email and phone communication provide a helpful and immediate back-and-forth and allow speedy project progress. Though most of that communication will be one-on-one with the project leads, other assigned NRC staff will be kept closely up-to-date and engaged on every aspect of the project. They will be ready to step in, should your project manager be in a meeting, home sick for a day or otherwise unavailable. Your leads and day-to-day contacts for this project will be Erin Caldwell and Jade Arocha. Erin Caldwell, M.S.P.H., Director of Research Erin earned a master’s degree in public health with an emphasis in research methods and statistics. She has over 15 years of experience as a senior researcher and project manager and has designed and conducted scores of surveys, needs assessments, policy studies and program evaluations for public sector clients. Erin has a wealth of analytic experience and can help you choose what is most appropriate for your project; whether simple (such as descriptive statistics and cross tabulations) or more complex (such as hierarchical linear modeling, reliability and validity testing or factor analysis). She also knows how to make the complex simple and has created a handbook for non-profit and human service agencies on using Excel for data analysis and conducted trainings for program staff based on it.

Erin has managed scores of community resident survey projects, including those for Homer, Alaska; Oxnard, California; Boulder, Colorado; Oak Park, Illinois; Rockville, Maryland; and Wildwood, Missouri. She was the project manager for the 2008 New York City Citywide Feedback Survey (the largest citizen survey ever conducted). She worked in partnership with the Office of the Public Advocate, the Fund for the City of New York, and the Mayor’s Office of Operations to develop the survey instrument. She created a stratified sampling plan (so the survey would provide statistically valid results for 5 boroughs and 59 community boards) and implemented the multi-component survey administration (which included mail and Web instruments with several non-English language options).

Proposal from National Research Center, Inc. | Page 6

The Woodlands Township, TX Community-wide Survey

Erin also led the comprehensive analysis and report writing which included separate reports for all 5 boroughs and the 59 Community Boards. Jade Arocha, MS, Survey Associate Jade has a master’s degree in Agricultural and Applied Economics from the University of Missouri— Columbia as well as a bachelor’s degree in International Studies from Colorado State University. Before joining the team at NRC, Jade acquired considerable experience as a professional research assistant and graduate-level writing tutor and instructor. Her prior experience in both quantitative and qualitative academic research enables her to produce distinctive reports, analyses and presentations for her clients. At NRC, Jade has assisted with or managed a wide range of survey projects, including The National Citizen Survey™, The National Employee Survey™ and the Community Assessment Survey for Older Adults™. Across these projects, Jade has helped develop custom survey questions, created sampling plans, performed extensive data analysis, delivered thoughtful and perceptive reports on survey results and created informative, crowd-pleasing presentations. Jade has been project manager for a variety of survey projects at NRC, most recently for Rosenberg, TX; Highland Park, IL; Wichita, KS; O’Fallon, IL; Jefferson County, CO; Pasco County, FL; Elk Grove, CA; River Falls, WI; Richmond Heights, MO; and Sunnyvale, CA, among others.

Proposal from National Research Center, Inc. | Page 7

The Woodlands Township 2016 Resident Survey

The Woodlands Township has hired an independent research firm to conduct a survey with the residents of The Woodlands. This is an extremely important tool for planning purposes. Your contribution to the continued future success of The Woodlands is greatly appreciated. Your responses are confidential. Please complete this questionnaire if you are the adult (age 18 or older) in the household which received this survey.

Introduction

1. Do you currently reside in The Woodlands? Yes No 2. In which village do you currently reside? Alden Bridge Carlton Woods Carlton Woods Creekside Creekside Park Cochran’s Crossing College Park Grogan’s Mill Indian Springs Panther Creek Sterling Ridge Town Center / East Shore

Governance 3. Please rate your satisfaction level with the following entities that are considered part of your local government. Very good Good Poor Don’t know The Woodlands Township ...... 1 2 3 4 County (Montgomery or Harris)...... 1 2 3 4 Municipal Utility District (MUDs) ...... 1 2 3 4 School System ...... 1 2 3 4

4. What is your level of satisfaction with the amount of influence and input you have in local Township decision- making? Very satisfied Satisfied Not satisfied Don’t know 5. How would you rate the services the Township provides TODAY in terms of value for the money? A very good value for the money A good value for the money A poor value for the money Don’t know 6. What do you feel is the most important issue facing the residents of The Woodlands? ______

7. Do you believe the Township should become a city within the next 5 years? Yes No Don’t have enough information to provide an opinion 8. The current Township tax rate is $0.23/ per $100 of property value. i. As a NEW CITY, what additional services would you like the Township to provide? ______ii. Would you be willing to pay additional property tax for the Township to become a City? Yes No Don’t know -- 1 -- The Woodlands Township 2016 Resident Survey

Community

9. How would you rate each of the following services? Please rate each for importance to you (important or not important) and then rate your level of satisfaction with each service (very good, good, poor or don’t know). Importance Quality Important Not important Very good Good Poor Don’t know A. Fire Department ...... 1 2 1 2 3 4 B. Emergency Medical Services ...... 1 2 1 2 3 4 C. Neighborhood Watch ...... 1 2 1 2 3 4 D. Garbage Collection ...... 1 2 1 2 3 4 E. Recycling Collection ...... 1 2 1 2 3 4 F. Covenants/Deed Restrictions Enforcement ...... 1 2 1 2 3 4 G. Parks & Recreational Facilities ...... 1 2 1 2 3 4 H. Swimming Pools ...... 1 2 1 2 3 4 I. Recreation Programs ...... 1 2 1 2 3 4 J. Maintaining medians, pathways, streetscapes, parks and other common areas ...... 1 2 1 2 3 4 K. Crime Prevention ...... 1 2 1 2 3 4 L. Speed Limit and Traffic Signal Enforcement ...... 1 2 1 2 3 4 M. Influencing growth in and around The Woodlands ...... 1 2 1 2 3 4 N. Improving mobility and reducing congestion ...... 1 2 1 2 3 4 O. Sustaining our trees and natural environment ...... 1 2 1 2 3 4 P. Attracting business to create jobs ...... 1 2 1 2 3 4 Q. Planning for the future ...... 1 2 1 2 3 4 10. If you answered poor to any of the above, please tell us which service and why? Service # & Why: ______Service # & Why: ______Service # & Why: ______Service # & Why: ______11. Which FOUR municipal services from the list above are most important to your household? (Please write in the letters corresponding to your 1st, 2nd, 3rd and 4th choices. Select none if none are important to you or your household). 1st: ____ 2nd: ____ 3rd: ____ 4th: ____ 12. What do you like best about living in The Woodlands? (Please check all that apply.)

Appearance/beauty of area/trees/greenery Family atmosphere It’s safe Parks/woods/pathways/open space Quality of life/lifestyle Appearance/aesthetic/neat/clean Schools/quality of education Shopping/restaurants/clean Quiet/peaceful Nice/friendly neighbors/people Conveniently located Other (please specify):______

13. How would you like The Woodlands to improve in the future? ______

-- 2 -- The Woodlands Township 2016 Resident Survey

Law Enforcement/Safety 14. How would you describe how safe or unsafe you feel in The Woodlands as compared to how you felt two years ago? Do you feel: Safer Less safe Same level of safety

What factors affected your answer? ______

15. What improvements should be made to Law Enforcement? ______

Covenants/Deed Restrictions 16. The primary purpose of the covenants and deed restrictions is to maintain the property values and aesthetics of The Woodlands. How important was this when you decided to live in The Woodlands? Very important Somewhat important Not at all important Don’t know 17. How effective do you feel the enforcement of these standards has been in achieving the purpose stated above? Very effective Somewhat effective Not at all effective Don’t know 18. To what extent do you feel that the covenants/deed restrictions are enforced? Very effective Somewhat effective Not at all effective Don’t know

Communications 19. How do you primarily learn or hear about activities in your neighborhood or village? (Please check all that apply.) Township website (www.thewoodlandstownship-tx.gov) Community Impact Magazine The Woodlands Community Magazine Houston Chronicle Woodlands Section Township News Releases Conroe Courier Talk of the Township Weekly eNewsletter Word of Mouth – Friends / Neighbors Township Facebook Page Local TV News Channels Township Twitter Page Village Associations Township Transit Twitter Page Schools Township Department Blogs or Newsletters Other (please specify):______ The Villager

20. Over the last two years, have you communicated with a member of the Township staff? Yes No Don’t know/Unsure

-- 3 -- The Woodlands Township 2016 Resident Survey

21. How would you rate your overall communications with the Township? Please respond regarding the division or divisions you contacted or who contacted you. Very good Good Poor Don’t know Covenants & Deeds Restrictions, including the RDRC & DSC ...... 1 2 3 4 Parks & Recreation, including pool and park maintenance, streetscapes and other common areas ...... 1 2 3 4 Fire Department ...... 1 2 3 4 Neighborhood Watch ...... 1 2 3 4 Law Enforcement ...... 1 2 3 4 Garbage Collection/Environmental ...... 1 2 3 4 Finance and Accounting ...... 1 2 3 4 Other (please specify): ______...... 1 2 3 4 Don’t know ...... 1 2 3 4

Economic Development 22. Which of the following best describes your opinion of development activity in The Woodlands? Overdeveloped Underdeveloped Just right No opinion Don’t know 23. How important is continued economic development in The Woodlands to you? Very important Somewhat important Not at all important Don’t know 24. What other types of additional entertainment venues would you like to have in The Woodlands? ______

Transportation & Mobility

25. Where do you work? Houston area Other Conroe Retired The Woodlands 26. How many members of your household work in The Woodlands, either full-time or part-time? One Two Three None Other (please specify):______27. How many members of your household work outside The Woodlands, either full-time or part-time? One Two Three None Other (please specify):______

28. For the household members who work outside The Woodlands, how many miles is the daily round-trip commute? Household Member #1______miles per day, round-trip Household Member #2______miles per day, round-trip Household Member #3______miles per day, round-trip 29. How do you get to your job? (Please check all that apply.) Walk Carpool Taxi Personal Vehicle Bike The Woodlands Express Park and Ride Metro Do not work Other (please specify):______30. What can be done to improve transportation and mobility? ______

-- 4 -- The Woodlands Township 2016 Resident Survey

31. In terms of importance to you, how would you rate the importance of the following mobility improvements? Please choose Very Important, Somewhat Important, Not at all Important or Don’t Know. Very Somewhat Not at all important important important Don’t know Providing more North-South connections in addition to I-45 ...... 1 2 3 4 Providing more East-West connections in and out of The Woodlands ...... 1 2 3 4 Reducing congestion… outside The Woodlands...... 1 2 3 4 in Town Center ...... 1 2 3 4 in Residential areas within The Woodlands ...... 1 2 3 4 Improving signalization ...... 1 2 3 4 Improving intersection design ...... 1 2 3 4 Expanding transit capabilities to connect residential areas to other destinations ...... 1 2 3 4 Providing other alternate mobility options ...... 1 2 3 4 Improving pathways ...... 1 2 3 4 Providing safer ways to ride bikes ...... 1 2 3 4 Other (please specify):______...... 1 2 3 4

Demographics

32. Are you currently: 38. How long have you lived in The Woodlands? Single Less than a year 11-15 years Married 1-3 years 16-20 years Separated/Divorced 4-7 years 21-25 years Widowed 8-10 years More than 25 years 33. Including yourself, how many people currently reside 39. Which of the following categories best describes in your household? your current total household income? One Four Under $50,000 Two Five $50,001 - $100,000 Three Six or more $100,001 - $150,000 34. How many children under the age of 18 currently $150,001 - $250,000 reside in your household? More than $250,000 One Four 40. What other comments or suggestions would you Two Five like to provide to the Township? Three Six or more ______35. What are the ages of the children in your household? (Please use whole numbers.) ______Child 1: ______Child 4: ______Child 2: ______Child 5: ______Child 3: ______Child 6: ______36. Which of the following best describes your age? Under 25 25-34 35-44 Thank you very much! 45-54 Please return the completed questionnaire in the postage- 55-64 paid envelope provided to: 65 and over National Research Center, Inc. 37. Do you currently own or rent your residence in The PO Box 549 Woodlands? Belle Mead, NJ 08502-9922 Own Rent

-- 5 --