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Elected Officials Guide 2019 Bay of Plenty Civil Defence Emergency Management Group Elected Officials Guide 2019 A safe, strong Bay of Plenty, together. Toi Moana, Kia Haumaru, Kia Kaha, Mā Tātau Katoa. ELECTED OFFICIALS GUIDE 2019 3 Mayor Tony Boone, Prime Minister Bill English, Local CDEM Controller Paula Chapman - Ex Cyclone Debbie 2017 ELECTED OFFICIALS GUIDE 2019 3 Contents Glossary 4 Introduction 6 Legislation 7 CDEM at the National Level 8 CDEM Groups 9 Bay of Plenty CDEM Group 10 Elected Officials Roles 12 Bay of Plenty CDEM Group Plan 13 Bay of Plenty CDEM Group – Governance 14 Bay of Plenty CDEM Group – Executive 14 Bay of Plenty CDEM Group – Administering Authority 15 Emergency Management Bay of Plenty 16 Bay of Plenty CDEM Partnership Agreement 2019 17 Hazardscape 18 Coordinated Incident Management System (CIMS) 19 Bay of Plenty CDEM Group – Response 20 Local State of Emergency 21 Bay of Plenty CDEM Group – Recovery 22 Public Alerting 24 Further Information 25 4 Bay of Plenty Civil Defence Emergency Management Group ELECTED OFFICIALS GUIDE 2019 5 Glossary BOPLG Bay of Plenty Lifelines Group CDEM Civil Defence Emergency Management. CDEM Act Civil Defence Emergency Management Act 2002. CDEM Group A group established under section 12 of the CDEM Act 2002. Chair (Person) Chair of Bay of Plenty CDEM Group Joint Committee. Controller The person/s authorised by the Bay of Plenty CDEM Group Joint Committee to perform this role within their territorial authority (Local Controller) or the Bay of Plenty CDEM Group region (Group Controller). Councillor Any elected member of a local authority within the Bay of Plenty CDEM Group region. CEG Coordinating Executive Group as defined in the CDEM Act, it comprises of the chief executive officers of local authorities, emergency services and other agencies as appointed by the CDEM Group. The CEG provides strategic leadership to the CDEM Group. Elected Official Any elected member of a local authority, including an elected member of a community board. Emergency A situation that: • Is the result of any happening, whether natural or otherwise, including, without limitation, any explosion, earthquake, eruption, tsunami, land movement, flood, storm, tornado, cyclone, serious fire, leakage or spillage of any dangerous gas or substance, technological failure, infestation, plague, epidemic, failure of or disruption to an emergency service or a lifeline utility, or actual or imminent attack or warlike act; and • It causes or may cause loss of life or injury or illness or distress or in any way endangers the safety of the public or property in New Zealand or any part of New Zealand; and • It cannot be dealt with by emergency services, or otherwise requires a significant and co-ordinated response under this Act. ELECTED OFFICIALS GUIDE 2019 5 Group A facility that operates at the CDEM Group level to provide Emergency overall direction, control, inter-agency coordination and Coordination resource management to one or more activated Emergency Centre (GECC) Operations Centre. Emergency A facility that operates at the local level where direction, Operations control, inter-agency coordination and resource management Centre (EOC) can occur in support of an emergency. Joint The CDEM Group Joint Committee is the joint committee of Committee elected representatives of local authorities within the region, formed under the Local Government Act 2002 Local A regional council, city council or district council. authority Mayor Any elected Mayor within the Bay of Plenty CDEM Group region. MCDEM Ministry of Civil Defence & Emergency Management NCMC National Crises Management Centre PIM Public Information Management/Manager State of local A state of local emergency declared under section 68 or emergency section 69 of the CDEM Act Territorial A city council or district council. authority 4R’s A term used to describe the 4 phases of comprehensive emergency management - Reduction, Readiness, Response and Recovery WCG Welfare Coordination Group 6 Bay of Plenty Civil Defence Emergency Management Group ELECTED OFFICIALS GUIDE 2019 7 Introduction The Bay of Plenty Civil Defence Emergency Management (CDEM) Group Elected Officials Guide serves to provide Elected Officials from all seven Local Authorities within the Bay of Plenty CDEM Group a summary of key aspects of CDEM as they pertain to the Bay of Plenty. It serves only as an introduction and Elected Officials are invited to contact the Director, Emergency Management Bay of Plenty or their respective local council CDEM staff for further information. Eastern Bay Flood Response April 2017 ELECTED OFFICIALS GUIDE 2019 7 Legislation The Civil Defence Emergency Management Act 2002 provides for the legislative mandate for Civil Defence Emergency Management in New Zealand. The purpose of this Act, which repeals and replaces the Civil Defence Act 1983, is to — a) improve and promote the sustainable management of hazards (as that term is defined in this Act) in a way that contributes to the social, economic, cultural, and environmental well-being and safety of the public and also to the protection of property; and b) encourage and enable communities to achieve acceptable levels of risk (as that term is defined in this Act), including, without limitation,— i. identifying, assessing, and managing risks; and ii. consulting and communicating about risks; and iii. identifying and implementing cost-effective risk reduction; and iv. monitoring and reviewing the process; and c) provide for planning and preparation for emergencies and for response and recovery in the event of an emergency; and d) require local authorities to co-ordinate, through regional groups, planning, programmes, and activities related to civil defence emergency management across the areas of reduction, readiness, response, and recovery, and encourage co-operation and joint action within those regional groups; and e) provide a basis for the integration of national and local civil defence emergency management planning and activity through the alignment of local planning with a national strategy and national plan; and f) encourage the co-ordination of emergency management, planning, and activities related to civil defence emergency management across the wide range of agencies and organisations preventing or managing emergencies under this Act and the Acts listed in section 17(3). 8 Bay of Plenty Civil Defence Emergency Management Group ELECTED OFFICIALS GUIDE 2019 9 The Act is supported by the National Civil Defence Emergency Management Plan, the Guide to the National Civil Defence Emergency Management Plan, the National Disaster Resilience Strategy, Ministry of Civil Defence & Emergency Management Guidelines and Technical Standards. CDEM at the National Level At the national level the Ministry of Civil Defence & Emergency Management provides leadership in reducing risk, being ready for, responding to and recovering from emergencies. It manages central government’s response and recovery functions for national emergencies, and supports the management of local and regional emergencies. The Ministry of Civil Defence & Emergency Management (MCDEM) manages and maintains the National Crisis Management Centre (NCMC) in a continued state of readiness. The National Crisis Management Centre (NCMC) facilitates the Central Government crisis management arrangements and offers inter-agency and scalable operability to deal with any type of emergency. The facility is located in a bunker below the Beehive. ELECTED OFFICIALS GUIDE 2019 9 CDEM Groups The Act required every regional council and every territorial authority within that region to unite to establish a Civil Defence Emergency Management Group for the purposes of this Act as a joint standing committee under clause 30(1)(b) of Schedule 7 of the Local Government Act 2002. As a result there are 16 Civil Defence Emergency Management Groups in New Zealand. 16 Civil Defence Emergency Management Groups in New Zealand 10 Bay of Plenty Civil Defence Emergency Management Group ELECTED OFFICIALS GUIDE 2019 11 Bay of Plenty CDEM Group The Bay of Plenty Civil Defence Emergency Management Group is established under Act and the members are: • Bay of Plenty Regional Council • Kawerau District Council • Ōpōtiki District Council • Rotorua Lakes Council • Tauranga City Council • Western Bay of Plenty District Council • Whakatāne District Council Bay of Plenty Region Civil Defence & Emergency Management Boundaries Waihi Beach Island View Athenree Pios Beach Bowentown Katikati Entrance Tahawai Woodlands Matakana Island Karewa Island Katikati Egg Island Te Hokowhitu Tutaetaka Island Whakaari/White Island Tauranga Club Rock Harbour ce Cape Runaway Otarawhata Island ntran Aongatete a E Te Hopai Island Tahunamanu Island ng ura Motutangaroa Isle Ta Motuhaku Island (Schooner Rocks) Wainui North Opureora Motungaio Island Mauao/Mt Maunganui Omokoroa Beach Motuputa Island Kopongatahi Pt Rangiwaea Island Moturiki Island Motiti Island Motukahakaha Island Whangaparāoa Motuhoa Island Motuotau Island Apata Pahoia Turitea Island Motupatiki Island Whangaparaoa Mount Maunganui Bay Taumaihi Island Otamaroa Omokoroa Omanu Orete Point Motunau Island (Plate Island) Waihau Bay Taratuia Point Oruaiti Beach Te Maunga Te Puna Wairoa Pa TAURANGA Mangatawa Raukokore Matapihi Kairua Wh Papatea Minden Wairoa ana Papamoa Beach rua Bay B Papatea Whakamārama Waitao ay er Motu Kaimeanui Island Greerton Welcome Bay iv Waikawa Point Te Huka Island Ngapeke Papamoa R Tauriko Barkes Corner a Motu Papaka Islands n Motukotare Island u K it Te Kopua Whanarua
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