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JOINT DOCUMENT 6 JOINT CONFERENCE REPORT 16th European Guide and Scout Conference Split, Croatia 24-28 August 2019 Introduction This document records all the decisions made at the 16th European Guide and Scout Conference and serves as the Conference Report. All conference documents are available on the website of the Conference (http://16egsc.europak-online.net). The 16th European Guide and Scout Conference was hosted by Savez izviđača Hrvatske (SIH, the Scout Association of Croatia) and was held at the Campus of the University of Split in Croatia The Conference met on 25 and 28 August 2019 for a total of two half-day working sessions. A number of social activities allowed for informal gathering of delegates and included the Conference Opening (offsite at Gripe Fortress), the International Evening and Europe Market, the Croatian Evening (offsite at Klis Fortress), and the Closing Ceremony and open-air dinner (offsite at Park Josipa Jurja Strossmayera). An informal beach party was also arranged by the Conference hosts for the one free evening. Geneva & Brussels, November 2019 Reflection Our hosts, Savez izviđača Hrvatske, started the Conference in style with a motivating presentation of their inspiring reforestation programme Boranka. Opening The chairpersons of the two Regional Committees, Marjolein Sluijters (Europe Committee WAGGGS) and Kevin Camilleri (European Scout Committee, WOSM) officially declared open the 16th European Guide and Scout Conference on 25 August 2019, when they welcomed delegates, observers and guests from across Europe and even further afield. Nearly 500 people were in attendance at the Joint Conference. Participants were reminded that they can access information about the Conference on the Facebook page. Welcoming of Guests The Conference welcomed a number of guests (see Annex 3) from the two World Movements as well as from other Organisations and thanked them for their presence, including Ana Maria Mideros Gadea, Chairperson of the World Board WAGGGS, and Craig Turpie, Chairperson of the World Scout Committee of WOSM, as well as Ahmad Alhendawi, Secretary General of WOSM, and Sarah Nancollas, Chief Executive of WAGGGS. First Roll Call, 25 August 2019 38 National Scout Organisations (NSOs) of WOSM and 34 Member Organisations (MOs) of WAGGGS from 43 countries in the two European Regions were present at the beginning of the Conference. All NSOs and MOs had the right to vote in conformity with art 2.2 and 2.3 of the proposed Rules of Procedure for the 16th European Guide and Scout Conference (Joint Conference Document 1). Associations who were members of WAGGGS or WOSM only would have 1 vote; those who were members of both World Movements (so-called SAGNOs) would have two votes. Following a nominative roll call, the Chairpersons announced that the maximum number of votes in the plenary hall at this moment was 72. A simple majority is 37 votes. Page 2 of 15 Rules of Procedure 16EGSC JDoc 1 The Committee chairpersons noted that no proposals for amendments of the Draft Rules of Procedure for the 16th European Guide and Scout Conference had been received and invited the Conference to follow the Rules of Procedure as circulated in Joint Conference Document 1. Approved by acclamation Conference Presidency In conformity with art 3.1 of the Rules of Procedure, the European Scout Committee and the Europe Committee WAGGGS proposed the following delegates as chairpersons of the Conference: Proposed by WAGGGS: Ida KROGH SJÖHOLM, Scouterna (Sweden) Proposed by WOSM: Christine (Chrissy) POLLITHY, Ring deutscher Pfadfinderverbände, Germany, and Christos HATZIDIAMANDIS, Σώμα Ελληνων Προσκόπων (Scouts of Greece), Greece Approved by acclamation Election of members of the Recommendations Committee In conformity with art 4.1 of the Rules of Procedure, the European Scout Committee and the Europe Committee WAGGGS proposed the following delegates to be elected members of the Recommendations Committee of the 16th European Guide and Scout Conference: Proposed by WAGGGS: Reinout JOOSTENS, Guidisme et Scoutisme en Belgique, Belgium Proposed by WAGGGS: Leah ALBRECHT, Ring Deutscher Pfadfinderinnenverbände, Germany Proposed by WOSM: Pavel TRANTINA, Junák – český skaut, Czechia Proposed by WOSM: Magdalena BONECKER, Pfadfinderinnen und Pfadfinder Österreichs, Austria Approved by acclamation Election of Tellers In conformity with art 4.1 of the Rules of Procedure, the Europe Committee WAGGGS and the European Scout Committee proposed the following delegates to be elected tellers of the 16th European Guide and Scout Conference: Proposed by WAGGGS: Koraline VAN DIJK, Scouting Nederland, The Netherlands Proposed by WAGGGS: Aileen STEWART, GirlGuidingUK, United Kingdom Proposed by WOSM: Berglind Lilja BJÖRNSDÓTTIR, Bandalag íslenskra Skáta, Iceland Proposed by WOSM: Jackie APPEL, Scouting in Luxembourg, Luxembourg Approved by acclamation Agenda 16EGSC JDoc 2 Noting that no proposals for additional agenda items or for amendments of the circulated Draft Agenda for the 16th European Guide and Scout Conference had been received, the European Scout Committee and the Europe Committee WAGGGS proposed to follow the Agenda as circulated. Approved by acclamation Page 3 of 15 Deadlines and Processes Representatives of the Recommendations Committee explained how delegations could propose Recommendations during the Conference. Report on Work in Partnership 16EGSC JDoc 3 The 16th European Guide and Scout Conference received with appreciation the Report of Work in Partnership during the triennium 2016-2019 which was presented by Marjolein Sluijters and Kevin Camilleri. This included primarily work undertaken as a consequence of the Memorandum of Understanding (MoU) between the Europe Region WAGGGS and the European Scout Region of WOSM. The Report had been made available in advance as Joint Document 3. Presentation 1 – Roverway 2016 The 16th European Guide and Scout Conference received with appreciation a report from Scoutisme français about Roverway 2016, the major event for Scouts and Guides of the senior age section, commonly referred to as Rovers and Rangers, which took place in France in August 2016. Presentation 2 – Roverway 2018 The 16th European Guide and Scout Conference received with appreciation a report from Scouting Nederland about Roverway 2018. With the motto “Opposites attract”, the programme was developed around three pillars: character, curiosity and career with participants challenged to explore, encounter, and discover different cultures, people and experiences to find tolerance, respect and unity. Gifts were presented to the host organisations of France and The Netherlands in thanks and recognition of their efforts. Received with acclamation Leadership Training Fund (LFT) The LFT was created following a generous donation of CHF 1 million a few years ago and is administered by the European Scout Foundation through the LTF Committee. Since its inception, the Fund has co-sponsored a number of projects in the European Regions of WAGGGS and WOSM, some of which were ongoing. Information about the Fund, including criteria on how to obtain project funding is available on the website of the Leadership Training Fund, connected to WeConnect, the joint website of the two Regions. Received with acclamation Input on Future Joint Work Member Organisations were invited to make suggestions on upcoming Joint events and activities on flipcharts placed outside the main plenary hall to inform the work on the Committees in the next triennium. The result of this brainstorming exercise was collected by the two Committee to be handed over to the incoming Committee as part of the handover documentation. Bids to host the 17th European Guide & Scout Conference 16EGSC JDoc 5 The 16th European Guide and Scout Conference received with appreciation a presentation from Scouting Nederland (The Netherlands), which had submitted a bid to host the 17th European Guide and Scout Conference in 2022. Page 4 of 15 Scouting Nederland presented a video and explained that the proposed location of the Conference would be in the De Doelen Conference Centre, close to the central train station of the City of Rotterdam, The Netherlands. The Chairpersons announced that the Conference would be asked later during the meeting to vote on the bid and encouraged delegations to clarify any questions directly with the bidders. For the result of the vote, please refer to the Report of the Recommendations Committee further down. Received with acclamation Presentation of Candidates for the Elections to the two European Committees The 16th European Guide and Scout Conference had the opportunity to be introduced to the sixteen candidates that stood for election to the Europe Committee WAGGGS (six candidates) and the European Scout Committee (ten candidates). List of candidates (in alphabetical order of their family name) Joaquim CASTRO DE FREITAS, WOSM, Portugal Lilit CHILINGARYAN, WAGGGS, Armenia Stephanie DARMANIN, WAGGGS, Malta Julijana DASKALOV, WOSM, North Macedonia Matthias GERTH, WOSM, Switzerland Eline Marie GRØHOLT, WAGGGS, Norway Agnes KAUER, WAGGGS, Austria Pjotr KOWALSKI, WOSM, Poland Lars KRAMM, WOSM, Germany Jack MAXTON, WOSM, United Kingdom Claire McAROE, WOSM, Ireland Paula NEHER, WAGGGS, Germany Martin PERSSON, WOSM, Sweden Elena SINKEVIČIŪTĖ, WOSM, Lithuania Petra STIPANIĆ, WAGGGS, Slovenia Samuel TROUVÉ, WOSM, France Instead of each candidate delivering a presentation to the Joint Conference, after their introductions, there was an informal space for participants to meet
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