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Section C Business and Support Services

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Section C Business and Support Services SECTION C BUSINESS AND SUPPORT SERVICES POLICY TITLE ADOPTED REVISED CDA Management and Investment of Funds 05/08/00 06/05/00 CDAC Fiscal Management 04/18/02 CDC Public Gifts to Schools 08/03/98 CDH Lost or Destroyed Warrants or Vouchers 08/03/98 CDH-E Affidavit and Indemnity Bond 08/03/98 CE Annual Budget 04/05/04 09/05/06 CEB Annual Statistical/Financial Reports 04/05/04 02/17/15 CFA School Finance 04/05/04 02/07/05 CFB Activity Funds 08/03/98 06/16/11 CFB-R1 Activity Funds, Responsibilities for the Activity Fund 08/03/98 01/15/15 CFB-R2 Activity Fund, Account Receipts 08/03/98 06/16/11 CFB-R3 Activity Fund, Deposits 08/03/98 06/27/17 CFB-R4 Activity Fund, Expenditures 08/03/98 05/23/16 CFBA Activity Fund, School Support Groups and Clubs 08/03/98 06/25/15 CFBA-R Booster Clubs 08/03/98 CFBB Sanctioning of Parent Organizations and Booster Clubs 08/21/97 05/06/19 CFBB-E1 Application for Sanctioning of Parent Organizations and Booster Clubs 05/07/18 06/03/19 CFDA Asset Capitalization and Depreciation 02/05/07 CFEA Salary Deductions 08/03/98 CFEA-R Salary Deductions, Regulations 08/03/98 08/01/05 CFEC-E Workers’ Compensation Benefits, Election of Options Form 04/16/09 CHA Purchasing and Distribution 08/03/98 05/23/16 CHA-R Purchasing and Distribution, Regulation 04/05/04 CHA-E Affidavit 04/05/04 CHAE Termination of Lease-Purchase Agreements 04/05/04 CHAG Interlocal Purchasing Cooperatives 04/05/04 CHC Bids and Quotations 04/05/04 01/16/20 CHC-R Bids and Quotations, Regulations 04/05/04 01/16/20 CHCA Competitive Bidding for Non-Regulated Purchases 06/28/18 01/16/20 CHD Credit Cards 08/03/98 CHE Vendors 08/03/98 CHE-R Vendor Relations 06/26/00 CHE-E1 Non-Kickback Affidavit for Invoices of $1000 or More 06/26/00 CHE-E2 Vendor Disclosure 01/28/99 CHE-E3 Letter of Approval for Sales Calls 06/26/00 CHE-E4 Contract Addendum CI Disposal of Surplus School Property 04/05/04 CKAD School Security Lockdowns 11/03/08 CKBB Closing of School Due to Inclement Weather 08/03/98 05/23/16 CKC Disaster Drills 08/03/98 08/03/15 CKC-R Fire and Emergency Evacuation Drills, Rules and Procedures 08/03/98 06/25/15 CKDA Tobacco Use 08/03/98 11/07/16 CLBD Employee Technology User Agreement 09/18/14 CMA School Property Lending 08/03/98 CN School Transportation 08/03/98 1 SECTION C BUSINESS AND SUPPORT SERVICES POLICY TITLE ADOPTED REVISED CN-R1 School Transportation, Regulations 08/03/98 05/07/18 CN-R3 Point System for School Bus Drivers 08/03/98 CNA School Bus, Extracurricular Use Of 08/03/98 CNA-R Student Activities Transportation, Regulations 08/03/98 CNA-E Request for Transportation 08/03/98 CNG Use of School Owned Vehicles 08/03/98 01/15/15 CO Child Nutrition and Physical Fitness Program 08/03/98 02/17/15 CO-R Child Nutrition Programs, Regulation 05/18/06 08/07/17 CO-P Child Nutrition Meal Charging Policy 06/23/05 07/20/17 CO-E1 Parent Notice of Charges 06/23/05 CO-E2 Principal's Authorization for Meal Charges 06/23/05 COB-R Food Procurement 03/09/06 06/25/15 COB-E Chart of Procedures 03/09/06 04/06/09 COG Wellness Policy 06/03/19 CPAD Tape Recordings 08/03/98 04/04/16 CRE Workers' Compensation Insurance 08/03/98 05/04/04 CRE-E1 Supervisor's Accident Report Form 08/03/98 CRE-E2 Workers' Compensation/Sick Leave Election Claim Form 04/16/09 07/21/00 CVFA Fair Labor Standards Act 08/03/98 CVFA-P1 Overtime Compensatory Time 10/22/93 05/04/15 CVFA-P2 Temporary Time 03/09/06 05/04/15 CVFA-E1 Compensatory Time Off Agreement 08/04/14 CVFA-E2 Overtime Authorization Form 08/04/14 07/16/15 CW Naming New Facilities 01/09/03 2 LAWTON BOARD OF EDUCATION CDA MANAGEMENT AND INVESTMENT OF FUNDS (cont.) instrumentalities, and investments in those items and those restrictions specified in paragraphs 1 through 6; 8. Warrants, bonds, or judgments of the school district; or 9. Qualified pooled investments programs, the investment of which consist of those items specified in paragraphs 1 through 8 as well as obligations of the United States agencies and instrumentalities. To be qualified, a pooled investment program for school funds must be governed through an interlocal cooperative agreement formed pursuant to 70 O.S. §5-117b and the program must competitively select its investment advisors and other professionals. Any pooled investment program must be approved by the board of education. Any interest received from investments may be placed in the general fund, the sinking fund, the building fund, or the fund from which the investment was made as approved by the board of education at a lawfully convened board meeting. The treasurer shall place primary emphasis on safety and liquidity in the investment of funds. Taking into account the need to use sound investment judgment, prior to purchasing direct obligations of the United States Government or other obligations of the United States Government, its agencies or instrumentalities, the school district shall utilize competitive bids, to the extent practicable. All investments shall be designed to maximize yield within the class of investment instrument, consistent with the safety of the funds invested. To determine that school funds are properly secured, the treasurer shall, on a monthly basis, obtain from each bank where funds are deposited a listing of collateral pledged, setting forth the par value and market value of such collateral. The board shall utilize said documents in reviewing the investment performance of the treasurer. The board of education shall review the investment performance of the treasurer each month at its regularly scheduled board meeting. Such review shall include, but is not limited to a determination of whether the treasurer is making informed investment decisions regarding the safety, return, liquidity, costs, and benefits of various investment options in selecting investments for the school district. REFERENCE: 62 O.S. §471 70 O.S. §5-115 Adoption Date: 5/8/00 Revision Date(s): 6/5/00 Page 2 of 2 LAWTON BOARD OF EDUCATION CDAC FISCAL MANAGEMENT The quantity and quality of learning programs are directly dependent on the funding provided and the effective, efficient management of those funds. It is essential that the Board of Education take specific action to ensure that educational instruction remains central and that fiscal matters are sound and contribute to the educational process. In order to accomplish the educational goals and ensure reasonable financial security of this district, the District and the Board shall seek to achieve and maintain a minimum fund balance in the General Fund of 5% of the prior year’s total revenue collections. An adequate fund balance is necessary and justifiable for the following reasons: 1. Payment of summer payroll warrants (July and August); 2. Payment of unforeseen/unbudgeted items: 3. Funds needed for revenue shortfalls or rescissions and emergencies; 4. Prevention of interest bearing warrants. Revision of the 5% minimum fund balance may occur at any time upon the approval of the Board. Adoption Date: 4/18/02 Revision Date(s): Page 1 of 1 LAWTON BOARD OF EDUCATION CDC PUBLIC GIFTS TO THE SCHOOLS The Board of Education assumes responsibility, within its financial capabilities, for providing at public expense all items of equipment, supplies, and services that may be required in the interest of education in the school units under its jurisdiction. Gifts, grants, or bequests will be accepted and the action recorded, provided the conditions of acceptance do not remove any degree of control of the school district from the board and will not cause inequitable treatment of any student(s) or student group(s). Propositions giving funds, equipment, or materials to the school with a "matching agreement" or restriction are generally not acceptable. Acceptance of donated equipment or materials may depend upon the compliance with the board's policy of standardizing materials and equipment in the district which could restrict gifts purchased by parent-teacher organizations to individual schools. The acceptance of a gift for a particular school, however, indicates the board's approval of the use the benefactor specified. Any person or organization desiring to give a gift or make a grant or a bequest to the board should contact the superintendent who may accept the gift, thank the donors, and inform the board, except that offers of real property will be accepted only by the board. Also, where the appropriateness of a gift is in doubt, the superintendent will refer the matter to the board for its acceptance or rejection. For example, single gifts of considerable value exhibiting the donor's name or business shall be considered on an individual basis by the board. Provided, all conditional gifts must be approved by the board. Any gift or grant accepted by the board or the superintendent as its executive officer shall become the property of the board of education and will comply with all state and federal laws. REFERENCE: Title IX, Education Amendment of 1972, 20 U.S.C. §1681, et seq. Adoption Date: 8/3/98 Revision Date(s): Page 1 of 1 LAWTON BOARD OF EDUCATION CDH LOST OR DESTROYED WARRANTS OR VOUCHERS DUPLICATE - AFFIDAVIT - BOND The clerk of the Board of Education of the school district is authorized and empowered to issue a second or duplicate warrant or voucher in lieu of any warrant or voucher that has been lost or destroyed.
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