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San Lorenzo Unified School District Request for Proposals # 19-01 District-Wide Wireless LAN Rollout

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San Lorenzo Unified School District Request for Proposals # 19-01 District-Wide Wireless LAN Rollout San Lorenzo Unified School District Wireless LAN Rollout RFP 19-01 San Lorenzo Unified School District Request for Proposals # 19-01 District-Wide Wireless LAN Rollout Proposals Due January 22, 2019 SLZUSD Purchasing Department 15510 Usher Street San Lorenzo, CA 94580 1 San Lorenzo Unified School District Wireless LAN Rollout RFP 19-01 NOTICE TO PROPOSERS Notice is hereby given that the Board of Trustees of the San Lorenzo Unified School District, County of Alameda, State of California, will receive sealed Proposals for the following: RFP NO. 2019-01– WIRELESS LAN ROLLOUT Opening Date: Tuesday, January 22, 2019 at 11 a.m. PROPOSAL OPENING DATE AND TIME: Responses will be opened and read publicly on Tuesday, January 22, 2019, at 11 a.m., at the San Lorenzo Unified School District Purchasing Department. Responses must be sealed and filed at San Lorenzo Unified School District, Purchasing Department, 15510 Usher Street, San Lorenzo CA 94580 before the time fixed for opening proposals for this Proposal. DISTRICT PROPOSAL FORM MUST BE USED: All Proposals must be submitted on the Proposal Forms obtainable on the District website. Each proposal must be in accordance with the specifications in the Proposal documents. All sealed envelopes must be clearly marked "PROPOSAL NO. 19-01.” Optional JOB WALK: Job walk is scheduled for January 8, 2019. Proposers attending the walks shall meet at the San Lorenzo USD District office located at 15510 Usher Street, San Lorenzo by 8:30 am sharp. PROPOSAL WITHDRAWAL LIMITATION: No Proposer may withdraw his Proposal for a period of 120 days after the date set for the opening thereof. RIGHTS RESERVED TO THE DISTRICT: The Board of Trustees reserves the right to be the sole judge of the responsibility of any responder and of the suitability of the equipment, supplies, and/or services offered. Ben Canlas Director of Business Services San Lorenzo Unified School District 2 San Lorenzo Unified School District Wireless LAN Rollout RFP 19-01 Request for Proposal #19-01 San Lorenzo Unified School District District-Wide Wireless LAN Rollout Response Due : January 22, 2019, 11 a.m. Purpose and Scope . The purpose of this Request for Proposal (RFP) is to solicit proposals from vendors for the purchase and installation of a high-density, wireless LAN infrastructure for sixteen (16) sites and facilities in the San Lorenzo Unified School District (the “District”), including the District Office, pursuant to Public Contract Code section 20118.2. General information about the District can be found at http://www.slzusd.org . The District is seeking to implement extended, secure coverage to all points within school district buildings. The acquisition will include top of rack switches, 10 Gig connectivity to IDF switches, 10 Gig connectivity to Wireless Access Points, new core MDF L2/3 switches, UPS (Uninterruptible Power Supply), cabling, and any other equipment deemed necessary for the expansion of the wireless network. (See Table A and Table B files.) Other requirements include: 1. A system supported by a highly qualified and reliable vendor with experience in complex cabling implementations. 2. Mainstream products with strong manufacturer commitment and vendor support. 3. Industry standards-based – 802.11a/n/ac and 802.11b/g/n 4. Easy to install/upgrade to newer standards as they become widely accepted and available. 5. Easy integration into existing centralized management system. San Lorenzo USD is required to post both this RFP and Form 470 on the USAC EPC Portal site. Questions and responses and any addenda will be posted on the district’s website and the EPC portal site. In the event that there is a discrepancy between the documentation posted in multiple locations, the controlling (master) document will always be located at the District’s Purchasing website http://www.slzusd.org/purchasing (scroll to “Current Bids”) for any addenda to the RFP. For the purpose of this document, the terms proposer, responder, vendor, supplier and contractor are those entities submitting a response to this RFP. 3 San Lorenzo Unified School District Wireless LAN Rollout RFP 19-01 SECTION 1: GENERAL REQUIREMENTS 1.1 Proposal Validity Period . Submission of the proposal will signify the vendor’s agreement that their proposal and the content thereof are valid for 120 days following the submission deadline and will become part of the contract that is negotiated between the District and the successful vendor. 1.2 Evaluation Process . The evaluators will consider how well the vendor’s proposed solution meets the needs of the District as described in the vendor’s response. It is important that the responses be clear, concise and complete so that the evaluators can understand all aspects of the proposal. The evaluation process is not designed to simply award the contract solely based on the lowest Cost Proposal. Rather, it is intended to help the District select the right vendor with the best combination of professional attributes, experience, relevant skill-sets, and costs, based on the evaluation factors. Public Work dictates that lowest qualified and responsible bid wins. However, the District will review the winning bid for completeness and accuracy. Proposals found to be incomplete or not accurate may be rejected as non-responsive. The San Lorenzo Unified School District may choose to ask clarification questions or request additional information. All responses will be required in writing; incomplete or unclear responses will result in rejection of proposal. The District reserves the right to require that a subset of finalists make a presentation to the evaluation team for consideration. This RFP provides general and technical information as well as the required format for responses. Please include all required and appropriate information with your proposal. No other source of information, written or verbal, will be considered part of your proposal. At the completion of the RFP process, the District will determine the viability of moving forward to complete negotiations with the chosen vendor to provide equipment services and solutions that best meet the needs of the District’s criteria for design, cost, vendor requirements and references. All Responders must meet the following criteria: 1. Responder must be currently licensed to do business in the State of California and registered with the Department of Industrial Relations, which will be validated by Responder providing copies of all licenses and/or certificates as part of Responder’s proposal. 2. Responder must have been in existence at least three (3) years as an operating business. 3. Responder must not have declared any form of Bankruptcy in the last five (5) years. 4. Responder must provide a list of at least three (3) clients where 4 San Lorenzo Unified School District Wireless LAN Rollout RFP 19-01 Responder has established a contract of comparable size and scope of services. 5. Responder shall have the ability to fulfill standard contract requirements, including indemnification and insurance of the District, if necessary. 6. Responder must be currently eligible as a provider of services under the E-Rate guidelines and provide their E-Rate Service Provider Identification Number (SPIN). 7. Responder shall meet other presentation and participation requirements listed in this RFP. 1.3 Schedule . Hard copy responses and related material must be delivered by 11 am, January 22, 2019 as specified in Sections 1.14 and 1.15. Late responses will not be considered. An approximate schedule is as follows: Activity Time Date RFP released December 11, 2018 Mandatory Job Walk 8:30 a.m. January 8, 2019 Deadline for Questions 4 p.m. January 15, 2019 Proposal Due Date 11 a.m. January 22, 2019 Contract Award/Vendor Selection TBD 1.4 Deadline for Questions . Questions regarding the RFP should be asked in writing after the facility tour. Responses will be posted on the District. In order to make information available to all proposing vendors, no questions will be answered if submitted after 4 p.m. on January 15, 2019. 1.5 RFP Submission . Please submit four (4) hard copies of the proposal and one electronic copy (on USB Drive or CD/DVD), in its entirety, to Ben Canlas located at 15510 Usher Street, San Lorenzo, CA 94580 by 11 a.m. on January 22, 2019. 1.6 Vendor Communication . Upon release of this RFP, all vendor communications concerning the overall RFP should be directed to the Director of Business Services listed below. Unauthorized contact with District employees regarding this RFP is not permitted. Any oral communications will be considered unofficial and non-binding to the District. Vendors should rely only on written, faxed, or e-mailed statements issued by: Ben Canlas Director of Business Services San Lorenzo Unified School District 5 San Lorenzo Unified School District Wireless LAN Rollout RFP 19-01 All questions and/or clarifications regarding the submission and/or technical specifications regarding this proposal must be submitted in writing to the attention of Ben Canlas via e-mail at [email protected]. All requests for information or requests for clarifications must be submitted by the date and time specified in the Project Bid Timeline. All responses will be posted on the district’s website Purchasing Page http://www.slzusd.org/purchasing as well as EPC. Questions submitted after the deadline will not be responded to. 1.7 Right of Selection/Rejection - Waiver of Informalities or Irregularities . The District reserves the right to reject any or all proposals, to waive any minor informalities or irregularities contained in any proposal, and to accept any proposal deemed to be in the best interest of the District. Selection of a vendor shall not be construed as an award of contract but as a commencement of contract negotiations, including but not limited to the proposed contract price. The District also reserves the right to award these services to one vendor, multiple vendors, or to not award the contract to any vendors based on internal District criteria.
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