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February 24, 2020 Table of Contents Agenda 2 January 13, 2020 Regular Meeting Minutes 1.13.2020 6 1.27.2020 16 Resolution of Appreciation for Alphonso Hill Jr./Eagle Scout Resolution 2020 R4 20 FY 18/19 Audit Presentation FY 18.19 Audit Report 21 FY 18.19 Audit Presentation 114 2020 Census Presentation Census Presentation 124 Hammocks at Port of Swannsborough-Phase II Preliminary Plat Agenda Memo 152 Preliminary Plat 154 Plat Approval 2017 177 Email Communications 178 Budget Amendment - Municipal Park Improvements and Kayak Launch Replacement Agenda Memo/Budget Amendment 179 Quote 181 Project Budget Ordinance Amendment - Municipal Park Improvements Agenda Memo 183 Financial Report - January 2020 January 2020 Report 185 Budget Schedule Amendment Budget Schedule FY 20/21 194 December Departments Report December 2019 195 January 2020 203 Future Agenda Items Agenda Memo 212 1 BOARD OF COMMISSIONERS MEETING AGENDA Town of Swansboro Monday, February 24, 2020 Board Members John Davis, Mayor | Frank Tursi, Mayor Pro Tem | Pat Turner, Commissioner Harry PJ Pugliese, Commissioner | Larry Philpott, Commissioner | Laurent Meilleur, Commissioner I. Call to Order/Opening Prayer/Pledge Mayor John Davis II. Public Comment Citizens have an opportunity to address the Board for no more than three minutes per speaker regarding items listed on the agenda. There is a second opportunity at the end of the agenda for the public to address the Board on items not listed on the agenda. III. Adoption of Agenda and Consent Items Board of Commissioners The Town Clerk respectfully submits to the Board, the Regular Agenda and the below consent items, which are considered to be of general agreement and little or no controversy. These items may be voted on as a single group without Board discussion “or” if so desired, the Board may request to remove any item(s) from the consent agenda and placed for consideration separately. Consent Items: a. Meeting Minutes January 13, 2020 Regular Meeting Minutes January 27, 2020 Regular Meeting Minutes January 27, 2020 Closed Session Minutes Release of other Closed Session Minutes {Note: All Closed Session minutes are sealed upon adoption unless otherwise stated within the motion or as required by state statues.} • IV. Appointments/Recognitions/Presentations a. Resolution of Appreciation for Alphonso Hill Jr./Eagle Scout Mayor John Davis b. FY 18/19 Audit Presentation Gregory Redman, CPA c. 2020 Census Presentation Onslow Civic Affairs Committee 2 V. Public Hearing - None VI. Business Non-Consent a. Hammocks at Port of Swannsborough-Phase II Preliminary Plat Jennifer Ansell, Planner Preliminary Plat approval was granted for the Hammocks at the Port of Swansboro Phase II in August of 2017 for 83 townhome lots on 10.27 acres in the R-6 zoning district. Per Section 152.337 of the UDO, a final plat must be submitted within one year of the date upon which the Board approves the preliminary plat. Staff has the ability to grant an extension of one year before a final plat is required to be recorded. There is no evidence that an extension was granted, but that would have extended the plat until August of 2019. Preliminary plats whose approval has elapsed are required to be resubmitted. JEJ Investors, Inc. requests re-approval of the preliminary plat. There have been no changes to the plat since the 2017 approval. Action Needed: 1) Motion to Approve the Preliminary Plat for the Hammocks at the Port of Swansboro Phase II as submitted; or 2) Motion to Deny the Preliminary Plat for the Hammocks at the Port of Swansboro Phase II. The reasons for disapproval shall be stated in writing and reference shall be made to the specific section(s) of the ordinance to which the plat does not comply. The applicant may make the recommended revisions and resubmit a revised preliminary plat or may appeal the disapproval of the preliminary plat to the Onslow County Superior Court.; or 3) Motion to Approve the Preliminary Plat for the Hammocks at the Port of Swansboro Phase II with Conditions. If the Board conditionally approves the preliminary plat, the conditions and reasons thereof shall be stated in writing. b. Budget Amendment - Municipal Park Improvements and Kayak Launch Replacement Sonia Johnson Finance Director Municipal Park Improvements - On March 15, 2017, NC Department of Natural and Cultural Resources awarded the Town $196,324 through the Connect NC Bond Grant Program for feature and accessibility enhancements at Municipal Park. The total project budget - $245,404. Of that grant, $17,985 was set aside to fund asphalt for a 50-space parking lot for park patrons. 3 Engineer estimates provide a project cost of $99,990. Public Works staff can perform some of the installation; reducing the cost to an estimated $67,000. A request is made to appropriate $50,000 from the General Fund Balance to complete the Parking Lot project. Kayak Launch Replacement - In April of 2014, The Town received a grant of $32,250 from NC Department of Environment and Natural Resources for the Public Beach and Coastal Waterfront Access Program at Bicentennial Park. The grant was funded to construct a canoe/kayak launch, gangway, concrete walkway to parking, and a 45-foot boardwalk extension. In September 2018 Hurricane Florence severely damaged Bicentennial Park; the kayak launch was lost/damaged, and the gangway was damaged. There was discussion among the Board to consider relocating the kayak launch. However, staff believes certain language in the grant contract requires that the kayak launch remain in its original location at the Bicentennial Park. The quote to repair/replace those portions last/damaged is $20,826.50. A request is made to appropriate the $20,826.50 from the General Fund for such repairs/replacement. Action Needed: Motion to approve Budget Amendment 2020-5 c. Project Budget Ordinance Amendment - Municipal Park Improvements Sonia Johnson Finance Director In connection with Budget Ordinance Amendment #2020-5, the project budget needs to be amended to reflect the transfer of $50,000 from the General Fund and the corresponding increase to project cost in the amount of $50,000. Action Needed: Motion to approve Project Budget Ordinance Amendment #6 to the Municipal Park Improvement Project d. Financial Report - January 2020 Sonia Johnson Finance Director e. Budget Schedule Amendment Chris Seaberg Town Manager Action Needed: Discuss and amend schedule for Budget Workshop 4 VII. Items Moved from Consent VIII. Public Comment Citizens have an opportunity to address the Board for no more than five minutes regarding items not listed on the Agenda. IX. Manager’s Report/Comments Chris Seaberg December Departments Report Town Manager January Departments Report Future Agenda Items X. Board Comments Board of Commissioners XI. Closed Session - None XII. Adjournment Board of Commissioners 5 Town of Swansboro Board of Commissioners January 13, 2020 Regular Meeting In attendance: Mayor John Davis, Mayor Pro Tem Frank Tursi, Commissioner Pat Turner, Commissioner Harry PJ Pugliese, Commissioner Larry Philpott, and Commissioner Laurent Meilleur. ********************************** Call to Order/Opening Prayer/Pledge of Allegiance The meeting was called to order at 6:00 pm. Doug Tyler of One Harbor Church gave the invocation and Mayor Davis led the Pledge of Allegiance. Public Comment Citizens were offered an opportunity to address the Board regarding items listed on the agenda. Those who spoke were: Fred Schachter of 148 Smallwood Road in Hubert NC (former President of Swansboro Chamber of Commerce) stated that he had inquired with the Planner if any complaints had come in regarding flags since she came onboard with the Town and she had told him no. He further stated that feather flags were the easiest flag to install and remove daily. He encouraged the Board to allow feather flags when the sign regulations were reviewed/amended. If prohibited, businesses would begin to park trucks and other vehicles at roadside. Junior Freeman reminded the Board of its authority to appoint the Tourism Development Authority Chairman. He suggested that the Board also appoint a Vice Chair in case the Chair was unable to attend its meetings. Mike Zangwill/803 Fort Sumter Way inquired when the Board would consider maintenance of the streets in the Charleston Park subdivision. The roads were crumbling, and other issues were evolving rapidly. He urged the Town to review and take action to accept the roads and street maintenance as soon as possible. Mayor Davis responded stating that Ms. Caldwell/resident of Charleston Park had been encouraged to work with the Manager, himself and the Town Attorney to come to some resolution. There was some ownership expected from the property owners that had not been done to date; he encouraged that meeting for further progress. Mary Woodard/702 Meeting Park Lane in Charleston Park asked when the meeting could be held. Ms. Woodard was asked to meet with the Manager after the meeting to set up a time. Mayor Pro Tem Tursi asked that the Town Attorney also be present at such meeting. Page 1 of 10 6 Adoption of Agenda Mayor Pro Tem Tursi asked that the FY Budget Calendar be pulled from Consent for discussion. Mayor Davis also noted that the Agenda would be amended to consider items under Business Non-Consent (c) and (d) as one item (c) Budget Ordinance Amendment 2020-4. On a motion by Commissioner Turner, seconded by Commissioner Philpott, the amended Agenda and Consent Items below were unanimously approved. - December 3, 2019 Special Meeting Minutes - December 10, 2019 Organizational Meeting Minutes - Tax Refunds for: Morse, Matthew John $ 81.85 Tag Surrender Phillips, Shane Michael $ 44.84 Military Smith, Alan Walker $ 34.83 Military Malon, Figueroa Marcelino Jr. $ 4.90 Military Vazquez, Domingo $ 55.62 Tag Surrender Wolff, Bonnie Loftin $ 8.11 Tag Surrender Appointments Board Appointments – Multiple appointments were made as indicated below.
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