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AAVIN
THE TAMILNADU CO-OP. MILK PRODUCERS’ FEDERATION LIMITED MADHAVARAM MILK COLONY; TRANSPORT UNIT ; CHENNAI – 600 051.
OPEN TENDER DOCUMENT
Sale of Tender Documents : From 17.06.2013 to 03.07.2013 upto 3.00 PM RETREADING OF HEAVY AND LIGHT VEHICLES Due dateTYRES and time UNDER for submission PRECURED : 03.07.2013 AND CONVENTIONAL upto 3.00 PM of open tender documents METHODS Due date and time for opening of Open tender : 03.07.2013 at 3.30 PM for Transport Unit: Madhavaram Milk Colony, Chennai – 600 051 The Venue of Open tender opening: O/o.The Deputy General Manager(Engg) Transport Unit, T.C.M.P.F. Ltd., Madhavaram Milk Colony, Chennai – 600 051
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AAVIN
TWO PART TENDER
TENDER FOR RETREADING OF HEAVY AND LIGHT VEHICLES TYRES UNDER PRECURED AND CONVENTIONAL METHODS.
PART –I
TECHNICAL BID
THE TAMIL NADU CO-OPERATIVE MILK PRODUCER’S FEDERATION LTD., TRANSPORT UNIT: CHENNAI-600 051.
Tender documents issued to M/s.
Cost of Tender documents remitted vide Receipt No. Date
Last date for submission : 03.07.2013 Time. 3.00 PM
To be opened on 03.07.2013 at 3.30 PM
Sd/- S.A.RAMAN Joint Managing Director
for Joint Managing Director
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THE TAMIL NADU CO-OP.MILK PRODUCERS FEDERATION LIMITED: TRANSPORT UNIT: MADHAVARAM MILK COLONY: CHENNAI-600 051. **** TWO PART TENDER FOR RETREADING OF TYRES
PART: I: - TECHNICAL BID (To be submitted in separate sealed cover)
ITEM NO. :
TENDER ITEM :
From To
The Joint Managing Director, T.C.M.P. F. Limited, Transport Unit, Madhavaram Milk Colony, Chennai-600 051.
Sir,
1. Having examined the two part tender documents consisting of Part-I pertaining to pre-qualification/Technical bid and Part-II Commercial bid with price quote I/We hereby submit all the necessary documents and relevant information for bidding the above mentioned tender.
The application is made by me/us on behalf of ………………….. in the capacity of ………………. duly authorized to submit this two part tender offer.
2. I/We have also added No………… pages to the tender documents.
-4- 3. We hereby offer to undertake and execute the work of Retreading of tyres as specified in the Schedule hereto at the price quoted herein and will hold it in variant throughout the period of contract. We agree and hereby certify that we shall not vary the same on any condition.
4. Our offer is open at least for 90 days from the date of opening of the price quotation of this tender. It shall be further open for acceptance for a maximum period of 180 days (including all extension) from the date of opening of Part-I- Technical bid.
5. Immediately on receipt of communication of acceptance of the offer by the Tender Accepting Authority, we shall complete all the necessary formalities like Security Deposit, executing the agreement form in stamp paper etc., and execute the work. We hereby expressly agree to indemnify T.C.M.P. F. of all losses on our failure to do so including cost of re tender if any, and additional cost of retreading of tyres in such re tender and in the interregunm.
6. We hereby certify that we have thoroughly studied and understood the tender conditions tender specifications and details of the service required and fully under stand the nature of the retreading required and the quality/specifications of the same, and that our offer to retrade is strictly in accordance with these requirements.
7. We hereby expressly accept our liability and indemnify the TCMPF or its authorized agents for any losses, damages of inconvenience including loss of Sales, Good – will etc. caused by any deviation or non compliance , on our part with the specifications and or supply of goods due to any variations in quality of the goods, deviations from specification departure from schedule of supplies, non supply or late supply or any other breach of the contract.
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8. We agree that the decision of the Joint Managing Director, TCMPF Limited shall b final in any dispute regarding the terms and conditions of this tender.
9. We agree to sole arbitration by the Joint Managing Director, Tamil Nadu Co-operative Milk Producers’ Federation Limited.
10. We have expressly stated all other conditions of retreading in the sheet/sheets attached hereto with number from ……to….
11. We hereby agree to pay compensation to the Federation for our Failure/inability in executing the contract either in full or in part or Refuse to pay Security Deposit claimed by the Management.
12. We hereby guarantee the performance of the tyres in terms of kilometers after the re treading of tyres as described below:
Heavy vehicle – Under Precured Method: - Minimum 25000 KM.
Under conventional Method : - Minimum 20000 KM.
Light vehicle - Under precured Method: Minimum 20000 KM.
Under conventional method : Minimum 16000 KM.
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We also undertake to provide Guarantee Certificate for performance after completion of each Job.
Place:
Date:
SIGNATURE OF TENDERER (or authorized personnel of the firm)
DESIGNATION AND ADDRESS OF TENDERER.
CAUTION: Tenderer should fill all columns and not to leave any column blank. Ommission of any vital information required to evaluate the tender, would render the tender invalid. TENDERER SHOULD SIGN IN ALL PAGES OF THE TENDER DOCUMENT.
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THE TAMIL NADU CO-OP.MILK PRODUCERS FEDERATION LIMITED: TRANSPORT UNIT: MADHAVARAM MILK COLONY: CHENNAI-600 051. ****
SCHEDULE TO PART –I : TECHNICAL BID
Particulars of the Tenderer:- Annexure to Tender submitted by (Give full details).
1. Registered Name of Tenderer :
2. Registered Address :
3. Address for all communications with regard to this tender (Give Full Postal Address) :
4. Telegraphic Code :
5. Telephone No. :
6 Name/Names of persons who are to be contacted regarding this tender (please give the designations and Telephone No. also) :
7. Is the tenderer (Score out what is not applicable.
a. A joint stock Company Registered under companies etc.
b. A partner ship firm Registered under the Indian Partner ship Act 1932.
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c. A single Trader :
d. A Registered firm :
e. A Co-operative society :
8. If so, the Registration No. and Details : (Please fill the appropriate box)
9. Is the Tenderer a small scale Industry (If so, please give details including Registration details and enclose a copy of the Registration certificate to the Tender.
10. VAT Regn. No. (Proof to be enclosed)
11. CST Regn. No. (Proof to be enclosed)
12. Income Tax Permanent Account No. (PAN)
13. Length of experience of the tenderers in the retreading of Heavy Vehicle and light vehicle tyres (Copies of documentary proof should be enclosed).
14. List of Machineries and other structure available with the Tenderer. Detailed list to be enclosed.
15. Installed capacity of the plant infrastructure of. No. of Retreading of the various Sizes of Tyres per day Tyre size wise details to be enclosed.
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16. Details of EMD (enclosed) D.D.No. :
Name of the Bank : Amount :
17. Service Tax Registration Details (Proof to be enclosed)
Signature with Date of Witness Signature with Date of Tenderer.
Note: Please enclose complete list of partners with Addresses and other particulars.
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Check List For the Retreading of Tyres under Precured and Conventional method, Kindly ensure complainance of the under-mentioned requirements, as per Tender Terms and Conditions. 1. Whether the EMD amount of Rs.7,000/- enclosed Yes / No 2. If so, whether D.D. is attached with the Tender Yes / No 3. If so details of D.D.No. date, Bank on which drawn etc., may be furnished D.D.No.______Dated______drawn on Yes / No (Bank)______Branch______in favour of the Joint Managing Director, TCMPF Ltd., payable at Chennai 4 If EMD exemption is sought for whether necessary Yes / No documentary proof/evidence such as SSI/ NSIC Certificate enclosed in the Tender 5 Whether details of infra-structural facilities – for Retreading of Tyres is enclosed Yes / No
6 Whether details of past experience in the Retreading of Yes / No Tyres is enclosed in the Tender. (If so the performance certificate, from the users to be enclosed). If the details are not enclosed the offer will not be considered 7 If so, whether necessary supportive documents such as Yes / No copies of Work order, delivery challans, Excise Gate passes etc., enclosed. 8 Whether copies of S.I. / VAT Registration Certificates Yes / No attached 9 Whether all the pages in the Tender Formats have been duly signed by authorized signatory Yes / No 10 Whether Tender cover have been wax sealed duly Yes / No superscribed as “Tender for Retreading of Tyres”
Caution:
(i) Non-compliance of the E.M.D. clause entail in summarily rejection of the Tender as per the terms and conditions of the tender (ii) No exemption for security deposit will be given and it is to be paid by Demand Draft Form X VII will not be given for concessional rate of tax.
SIGNATURE OF THE TENDERER
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ANNEX (P-6) 18. Pre qualification Criteria
1) Tenderer should enclose a DD for a sum of Rs. 7000/- towards EMD by
means Bank Draft from any Indian nationalized bank drawn in favour of the
Joint Managing Director, TCMPF Ltd , payable at Chennai.
2) Any Tenderer claiming exemption from the payment of EMD, should enclose
necessary documentary proof for SSI Registration of Tamil Nadu or NSIC
Certificate of Government of India, in respect of re treading of Tyres.
3) Tenderer should have atleast One year experience in retreading of Tyres both
for procured method and conventional method.
4) Tenderer should have CST/VAT registration certificate.
5) Should have infrastructure facilities for re-treading different size of Tyres.
6) A team of technical officers of the Federation would visit the premises of the
tenderer after opening of Technical bid to asses the capacity of tenderer in
executing the work. The Committee after assessment would recommend
eligible tenderers and to open their Commercial bids.
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THE TAMIL NADU CO-OP.MILK PRODUCERS FEDERATION LIMITED: TRANSPORT UNIT: MADHAVARAM MILK COLONY: CHENNAI-600 051. ****
TWO PART TENDER FOR RETREADING OF TYRES ANNEXURE TO TENDER SCHEDULE
Instructions, Terms and conditions governing the Tender (Note to be enclosed with the tender offer)
Requirement: -
Approximate Quantity under Item No. Tender item Tyre Procured Conventional size) Method / Nos. Method / Nos. 1. 10.00 x 20 200 100 8.25 x 20 35 40 7.50 x 16 5 5 6.00 x 16 5 5 4.50 x 12 15 10
2. Minimum of 3 Nos. of Tyres has to be taken for retreading in instalments and when required.
3. Tyres after retreading should be delivered within 5 days Rs.20/- per day delay after 5 days delivery of Retreading tyres will be levied.
4. Quality: The retreading should be first quality. If the retreading is of Sub-Standard quality or poor workmanship and prescribed KM have not performed it has to be once again retreaded at Free of cost .
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5. Payment will be considered after satisfactory executing of the work.
6. Payment will be made within 30 days (Thirty) from the date of receipt of invoice along with the advance stamped receipt for the value of work done for the Federation.
7. Federation reserves the right to increase or decrease the quantity upto 25% of the requirement mentioned in Sl.No.1 above, on either side.
8. The Tenderers are required to submit the original set of the two part tender (both Part-I Technical Bid and Part II Commercial Bid) duly filled in, and attach necessary documents.
9. This two Part tender documents consists of Part-I – Pre-Qualifying Technical Bid. Part-II – Commercial bid with price – quote schedules in duplicate.
10. The Part-I Pre qualification cum technical bid consisting of pages ……….. and the Part II ……….. commercial bid consisting of pages …………. should be submitted in two different covers duly superscribed as Tender for the Retreading of Tyres Part-I TECHNICAL BID/PART-II COMMERCIAL BID and again put both the sealed Technical bid cover and commercial bid cover in a larger wax sealed cover duly superscribed as Tender for Retreading Tyres and addressed to the Joint Managing Director,/Transport Unit, T.C.M.P. F. Limited, Madhavaram Milk Colony, Chennai-51 either in person or by post so as to reach on or before the time and date specified. Tenders received after the specified date and time shall be summarily rejected. The separate
-14- sealed covers containing Part-I Techical Bid and Part-II Commercial Bid ‘SHOULD BE DISTINCTIVELY SUPERSCRIBED AS PART I TEHCNICAL BID’ and Part-II Commercial Bid” accordingly without fail. 11. The Tenderer is specifically informed that all the pages in both Part I Technical Bid and Part-II Commercial Bid from pages ……………… should be signed at the bottom of each page without any omission by the authorized signatory with name and seal of the firm. 12. SEQUANCE OF TENDER SUBMISSION AND OPENING
Last date and time for submission of the two part tender – both Technical and Commercial bids. : 3.00 PM on 03.07.2013.
Date and Time of opening of Part I Pre- qualification tender – Technical Bids. : 3.30 PM on 03.07.2013.
Place of opening of Part I tender pre- :The Deputy.Genl.Manager(Engg) -qualification tender – Technical Bids. O/o The Transport Unit, TCMPF Ltd, Madhavaram Milk Colony, Chennai.51.
Date & Time opening of Part II Tender : will be opened within 60 Commercial bids working days from the date of opening of Part I pre qualifications -Technical bids in respect of those who are found and declared as qualified, eligible and short listed as per technical parameters. The date of commercial bid opening will be informed to the tenderers.
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13. The tender forms are not transferable or assignable
14. EMD PAYABLE.
1. All tenders must be accompanied with the prescribed amount of EMD along with tender. 2. EMD payable is Rs. 7.000/- to be drawn by means of Bank Draft only from any Indian Nationalised Bank of Bank approved by Reserve Bank of India drawn in favour of the JOINT MANAGING DIRECTOR, TCMPF LTD, payable at Chennai IT SHALL BE ENCLOSED WITH THE PART – I TECHNICAL BID ONLY No other form of remittance shall be accepted.
15. Any tenderer claiming exemption from the payment of EMD , should produce necessary documentary proof for SSI Registration of Tamil Nadu and or NSIC Certificate of Government of India , in respect of retreading of tyres . No other certificates etc, issued by any other authority or for any other item other than retreading of tyres will be entertained for the above purpose.
16. Tenders not accompanied with demand draft towards the prescribed EMD or therelevant documentary proof for the exemption there on shall be summarily rejected.
Should the tenderer with draw his offer before finalization of the tender, the EMD remitted by the tenderer shall be forfeited in full.
17. ST. REGISTRTION
Tenderers shall furnish photo state copies of valid CST/VAT Registration Certificates along with the tender.
-16- 18. SECURITY DEPOSIT. After evaluation and finalization of pre qualification / technical bid and commercial bids, selected tenderers would be required to sign an agreement with in 15 days and remit Security Deposit of 5% of value of contract, the EMD remitted along with tender will be adjusted from the Security Deposit payable. In the case of successful tenderer, being an SSI Unit, availed exemption from EMD, Security Deposit of 5% ( inclusive of EMD) of the total value of the work should be remitted by means of Bank Draft drawn in favour of the Joint Managing Director, TCMPF Ltd, Chennai.51 payable at Chennai. The Security Deposit will be refunded only after expiry of a period of 6 months from the date of completion of the Contract Satisfactorily complying to the specification of the equipment to take care of the workman ship of the agency.
No exemption will be given for payment of Security Deposit under any circumstances as per TNTT Act and the same should be remitted by Demand Draft, Bank Guarantee will not be accepted.
19. AGREEMENT
The successful tenderer has to execute an agreement on Rs. 40/- stamp paper incorporating the terms and conditions of the contract and the specification within 15 days from the date of intimation of the acceptance of the tender. In case of default of either of the conditions ( i.e) remitting the Security Deposit and execution of the agreement with in the time allowed the EMD paid is likely to be forfeited by the Federation.
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20. If the contractor fails to execute the contract satisfactorily at the tendered rate the Security Deposit will be forfeited by the Federation.
21. If for any reason the Federation incur any loss/additional expenditure in connection with the work during the period of contract, the same shall be recovered together with all charges and expenses from the Contractor.
22. The breakages or damages, if any, caused to the property of the Federation the cost will be recovered from the Contractor.
23. No increase in the rate will be allowed during the period of Contract under any circumstances.
24. No interest shall be paid on Earnest Money Deposit / Security Deposit
25. (i) PAYMENT TERMS: NO ADVANCE PAYMENT WILL BE MADE.
(II) The variation in the statutory levies and taxes by State Government / Central Government shall be effected on the end price to the benefit of either the tenderer or the Federation as the case may be.
26. For violation of any of the terms and conditions of the contract, the Federation reserves the right to terminate the contract, with or without notice as applicable. 27. On termination of contract, the Security Deposit is liable to be forfeited and any of the resultant loss beyond Security Deposit will be recovered from the Contractor by legal means apart from forfeited any amount due to the contractor.
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28. GUARANTEE. A guarantee certificate shall be furnished for the workmanship and performance of the retreaded tyres towards performance on road for the prescribed distance. If defects are noticed during performance of the minimum kilometers, the work has to be repeated by the Contractor on free of cost.
DISPUTES AND ARBIRATION.
29. In case of disputes arising out of this tender, an arbitrator as mutually acceptable to the tenderer and Federation wil be appointed by the Managing Director, TCMPF Ltd. The arbitrator’s decision shall be final conclusive and binding on both the parties. LEGAL JURISDICTION
30. In case if either party to the tender is aggrieved by the award of
the arbitrator so appointed as per clause 29 or otherwise, they
can appeal to Court. The courts situated in Chennai along shall
have jurisdiction to entertain such disputes.
A team of Technical Officers of the Federation would visit
the premises of the tenderers after opening of the Technical Bids
and before opening of the Commercial Bids to assess the capacity
and tenderer in executing the work.
31. PERIOD OF CONTRACT
The period of contract shall be one year from the date of
acceptance of the tender.
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THE TAMILNADU COOP. MILK PRODUCERS FEDERATION LIMITED TRANSPORT UNIT: MMC CHENNAI 600 051 ======
TWO PART TENDER FOR RETREADING OF TYRES
PART – II COMMERCIAL BID ( To be submitted in Separate Sealed Cover)
PRICE QUOTATION FOR RETREADING UNDER PROCURED METHOD
ANNEXURE TO TENDER : SUBMITTED BY: ( Please give full details)
Sl.No Description Rate per Tyre ( in Rupees) 10.00x 8.25 7.50 6.00 4.50x12 20 x 20 x16 x 16 1 Basic Rate 2 Service Tax if Applicable 3 VAT if Applicable Total Rate per Tyre (inclusive of all
( The above rates are inclusive of Transport charges for the pick up and delivery of tyres)
SIGNATURE OF THE TENDERER WITH SEAL
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UNDER CONVENTIONAL METHOD
Sl.No Description Rate per Tyre ( in Rupees) 10.00x 8.25 7.50 6.00 4.50x12 20 x 20 x16 x 16 1 Basic Rate 2 Service Tax if Applicable 3 VAT if Applicable Total Rate per Tyre (inclusive of all
( The above rates are inclusive of Transport charges for the pick up and delivery of tyres)
SIGNATURE OF THE TENDERER WITH SEAL