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Utu Abe Malae Executive Director

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Utu Abe Malae Executive Director AMERICAN SAMOA POWER AUTHORITY MATERIALS MANAGEMENT OFFICE REQUEST FOR PROPOSALS (RFP) OFU SOLAR HYBRID PROJECT OFU, MANU'A August 28, 2014 ________________________________________________________________ RFP NO. ASPA14.1220. OFU SOLAR HYBRID PROJECT UTU ABE MALAE EXECUTIVE DIRECTOR 1 Table of Contents Title Page .................................................................................................................................. 1 Table of Contents ..................................................................................................................... 2 Notice to OFFERORS .............................................................................................................. 3 Proposal Invitation .................................................................................................................. 4 Special Reminder to Prospective OFFERORS ....................................................................... 5 Significant Dates ...................................................................................................................... 6 General Terms and Conditions .............................................................................................. 7 Proposal Transmittal Form (Attachment A) ....................................................................... 18 Scope of Work (Attachment B) ............................................................................................. 19 Proposal Cost Form (Attachment C) .................................................................................... 26 Offeror Qualification Form (Attachment D) …………………………………………………27 Non Collusion Form (Attachment E)………………………………………………………….29 Disclosure Statements Form (Attachment F)…………………………………………………30 Proposal Bond Security Instructions (Attachment G)……………………………………….31 Proposal Bond Security Form (Attachment H)………………………………………………32 Exhibits…………………………………………………………………………………………..34 2 NOTICE TO OFFERORS REQUEST FOR PROPOSALS Issuance Date: August 28, 2014 RFP No. ASPA14.1220. OFU SOLAR HYBRID PROJECT PROJECT: OFU SOLAR HYBRID PROJECT CLOSING DATE/TIME October 10, 2014, 2:00 p.m. American Samoa Time The American Samoa Power Authority (ASPA) requests proposals from qualified offerors for the Supply, Installation, Supervision, Commissioning, and Maintenance and Operation Training of the Ofu Hybrid Project in the village of Ofu , Manu'a, as described in the Scope of Work, included in this document. A complete RFP package may be picked up from the ASPA Materials Management Office located at the Tafuna Power Plant compound (Security Guard at the Gate will direct you to the Materials Management Office). You may also view this online at www.aspower.com which is the ASPA Website. For more information about this RFP, please contact the following person(s): Ms. Nancy Tinitali-Mauga Materials M anager Tel. 684.699.3057 [email protected] Qualified Offerors must submit proposals in a sealed envelope, box, or other enclosure addressed to the ASPA Materials Manager. The sealed envelope or box must be labeled RFP No. ASPA14.1220.OFU SOLAR HYBRID PROJECT, Attention: Nancy Tinitali- Mauga and show date and time of proposal opening. An original, one PDF, electronic copy, and five (5) hard copies of the proposal must be received in the Materials Management Office located in the Tafuna Power Plant Compound no later than 2:00 p.m., October 10, 2014. Late submittals will not be opened or considered and will be designated as non-responsive. The American Samoa Power Authority reserves the right to: 1. Reject all proposals and reissue a new or amended RFP or addenda as deemed necessary by ASPA; 2. Request additional information from any Offeror; 3. Select a firm for award based on other than “least cost” (e.g. capability to complete work in a timely fashion or proven technical capabilities); 4. Negotiate a contract with the Offeror that is selected for award; and/or 5. Waive any non-material violations of rules set up in this RFP at its sole discretion. Utu Abe Malae, Executive Director Date 3 PROPOSAL INVITATION AMERICAN SAMOA POWER AUTHORITY MATERIALS MANAGEMENT OFFICE P.O. BOX PPB PAGO PAGO, AMERICAN SAMOA 96799 684-699-3057 ISSUANCE DATE: August 28, 2014 PROPOSAL INVITATION NO: RFP NO. ASPA14.1220.OFU SOLAR HYBRID PROJECT INSTRUCTIONS: 1. This Request for Proposals (RFP) shall require an original, one PDF electronic copy, and five (5) hard copies that must be received at ASPA’s Materials Management Office no later than 2:00 pm, October 10,2014. The envelope or box must be labeled “RFP No. ASPA14.1220.OFU SOLAR HYBRID. Late submittals will not be opened or considered and will be determined as non- responsive. All Offerors shall provide sufficient written and verifiable information that responds to the requirements set forth herein and in the Scope of Work (SOW). 2. Pre-proposal Questions – Any pre-proposal questions and/or clarifications shall be submitted to Ms. Nancy Mauga in writing (through electronic mail or hard copy [email protected]). Questions and/or clarifications are welcome and should be submitted no later than 4:00 pm on September 26, 2014. ASPA shall issue addenda to address any questions and/or clarifications as necessary. 3. Pre-Bid Meeting – A one-time pre-bid meeting will be held September 5, 2014 @ 11:00 a.m. at the Materials Management Conference Room located at the ASPA Power Plant Tafuna Compound. NOTE TO OFFERORS: This Request for Proposals (RFP) is subject to the attached General Terms and Conditions of the RFP for the Ofu Solar Hybrid Project in Ofu, Manu'a. The undersigned Offeror agrees to furnish, within the time specified, the articles and services at the price stated opposite the respective terms listed on the schedule provided, unless otherwise specified by an Offeror. In consideration of the expense to ASPA in opening, tabulating, and evaluating this proposal, and because time is of the essence, the undersigned agrees that this proposal shall remain firm and 4 irrevocable within one hundred and twenty (120) calendar days from the date opening to supply any or all of the items which prices are proposed. SIGNED:___________________________________DATE:___________________ 5 AMERICAN SAMOA POWER AUTHORITY SPECIAL REMINDERS TO PROSPECTIVE OFFERORS OFFERORS are reminded to read the Proposal Invitation Instructions and General Terms and Conditions attached to the RFP and to ascertain that all of the following (see boxes checked) requirements of the proposal are submitted in the proposal envelope at the date and time for proposal opening. [x] 1. PROPOSAL FORMS a. Proposal Invitation Form (Page 4) b. Proposal Transmittal Form (Attachment B) c. OFFERORS Qualification Sheet (Attachment D) [x] 2. TECHNICAL PROPOSAL The Technical Proposal shall follow the Scope of Work as outlined in Attachment A of this document. [x] 3. CONTRACT COST PROPOSAL The Offeror shall complete Proposal Cost Form (Attachment C) [x] 4. PROPOSAL BOND The Offeror shall submit a proposal security bond for 10% of the total proposal amount and execute the attached proposal bond form. (Attachment F). All required forms must be signed and returned with the proposal envelope. Failure to comply with these requirements may result in disqualification or rejection of the proposal. I, _______________________________ , the duly authorized representative of ________________________________ , acknowledge receipt of this special reminder to prospective offerors together with “RFP No. ASPA14.1220.OFU SOLAR HYBRID PROJECT as of this date _______________________, 2014. ____________________________________ OFFEROR’S Representative Signature 6 SIGNIFICANT DATES The following are significant anticipated Scheduling and Contract Dates for this RFP: August 28, 2014 RFP Issuance Date September 26, 2014 Deadline for submitting questions, inquiries, and/or clarifications to. September 30, 2014 ASPA Deadline to Issue any Addenda to address questions and or clarifications as necessary. October 10, 2014 Closing Date. See details of how to send proposals on the Proposal Invitation Form page 4 of this RFP. October 24, 2014 Inform Successful Offeror/proposal October 31, 2014 Contract Award November 1, 2014 Contract Execution and Notice to Proceed 7 GENERAL TERMS AND CONDITIONS RFP NO. ASPA14.1220.OFU SOLAR HYBRID PROJECT I. INTRODUCTION A. This is a Request for Proposal (RFP) issued by the American Samoa Power Authority (“ASPA”) in Pago Pago, American Samoa. ASPA is soliciting proposals for the turn-key construction, commissioning, and maintenance of a Solar hybrid power system in the village of Ofu , Manu'a. This system is to be connected to the existing power distribution network, serving the village communities of Ofu and Olosega. The purpose of this RFP is to select the firm who will undertake the complete project as specified in the following Scope of Work. B. The Offeror shall bear all costs associated with the preparation and submission of the proposal. ASPA will in no case be responsible or liable for those costs, regardless of the outcome of the solicitation. C. The American Samoa Power Authority (“ASPA”), in order to comply with the American Samoa Code Annotated (“ASCA”) Section 15.0108 and other regulatory requirements, hereby issues this Request for Proposals (RFP). Through this RFP, the American Samoa Power Authority seeks proposals from qualified firms with electric utility and renewable energy experience to design, and supervise construction of the Ofu Solar Hybrid system in the village of Ofu. The complete description of
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