District of North Saanich 1620 Mills Road Regular Meeting of Council Monday, March 5, 2018 at 7:00 p.m.
(Please note that all proceedings are recorded)
AGENDA PAGE NO.
1. CALL TO ORDER
2. PUBLIC HEARINGS
3. INTRODUCTION OF LATE ITEMS
4. APPROVAL OF AGENDA Staff recommendation: That the agenda be approved as circulated.
5. PUBLIC PARTICIPATION PERIOD Rules of Procedure: 1) Persons wishing to address Council must state their name and address for identification and also the topic involved. 2) Subjects must be on topics which are not normally dealt with by municipal staff as a matter of routine. 3) Subjects must be brief and to the point. 4) Subjects shall be addressed through the Chair and answers given likewise. Debates with or by individual Council members will not be allowed. 5) No commitments shall be made by the Chair in replying to a question. Matters which may require action of the Council shall be referred to a future meeting of the Council. 6) Twenty minutes will be allotted for the Public Participation Period. 7) Each speaker under this section is limited to speaking for 3 minutes unless authorized by the Chair to speak for a longer period of time. 8) All questions from members of the public must be directed to the Chair. Members of the public are not permitted to direct their questions or comments to members of Staff. 9) Persons speaking during Public Participation period must: (a) use respectful language; (b) not use offensive gestures or signs; and Page 2 of 162 REGULAR MEETING OF COUNCIL March 5, 2018 AGENDA
(c) adhere to the rules of procedure established under the Council Procedure Bylaw and to the decisions of the Chair and Council in connection with the rules and points of order.
6. ADOPTION OF MINUTES
(a) Minutes of the regular meeting of Council held February 19, 9 - 16 2018 Staff recommendation: That the minutes of the regular meeting of Council held February 19, 2018 be approved. 2018-02-19 Council minutes
7. PETITIONS AND DELEGATIONS
8. MAYOR'S REPORT
9. REPORTS
a) Staff Reports
i. 9270 Lochside, 2166 and 2172 Bakerview Place OCP 17 - 25 Amendment and Rezoning Development Application - Report for Information and Decision Report dated February 28, 2018 from the Senior Planner Staff recommendation: That Council: 1. Receive the staff report (February 28, 2018) for information; and 2. Proceed with the application OCP and Zoning Bylaw amendments including secondary suites after the applicant holds and reports back on open houses; and 3. Direct staff to make the OCP RCS amendments for consistency with the 2018 RGS. Rpt Lochside Bakerview
ii. 2018 Municipal Election 27 Report dated February 27, 2018 from the Director of Corporate Services Staff recommendation: That Council appoints Curt Kingsley, Director of Corporate Services, as the Chief Election Officer for the upcoming 2018 local government election scheduled for Page 3 of 162 REGULAR MEETING OF COUNCIL March 5, 2018 AGENDA
October 20, 2018 and that Council appoints Jackie Gretchen, Administration Officer, and Eymond Toupin, Director of Infrastructure Services, as Deputy Chief Election Officers. Rpt 2018 Municipal Election
b) Council Liaison Reports
c) CRD Report
d) Committee of the Whole Report for February 26, 2018
i. Property Condition Assessment Survey Report for Stables at Sandown 26-COW That Council receive the report prepared by Pacific West Building Inspections dated February 12, 2018.
27-COW That Council direct staff to advise the developer to proceed with demolition of the five stables that are the subject of the property condition report prepared by Pacific West Building Inspections, dated February 12, 2018 and direct staff to arrange for salvage of the interior stall boards at a cost not to exceed $6,000.
ii. 10945 Greenpark Drive (Baldwin Property) Rezoning Application to Allow 30 Residential Lots and Parklands
28-COW That Council direct staff to prepare the draft bylaw to amend the Zoning Bylaw for the land use and subdivision associated with the proposed site plan for 10945 Greenpark Drive, in accordance with the following conditions: 1. Existing recreation trails and new trail connections to satisfy District standards; 2. All road allowances to be 20m wide; 3. Power and telecommunication infrastructure to be installed underground; 4. Street lights at three key locations; 5. Storm water management and pipe upgrades onsite and downstream as necessary; Page 4 of 162 REGULAR MEETING OF COUNCIL March 5, 2018 AGENDA
6. Approval of storm water management plan by BC Ministry of Transportation/Infrastructure; 7. Private sewerage system to service lots (registered on title); 8. Tree retention covenant registered on title; 9. Wildfire covenant registered on title.
29-COW That staff report back with options and feasibility dealing with traffic concerns that have risen out of the application.
30-COW That the applicant be required to host an open house to provide information, including a summary of expert reports related to storm water, waste water and traffic, lay out of the subdivision with the new trails clearly identified and identifying linkages to new trails in Horth Hill.
31-COW That staff prepare a report that provides comments related to the environmental assessment report and a revised map that clearly shows proposed new and existing trails including those on the border of Horth Hill park.
32-COW That Council refer the trail system design to the Community Stewardship Commission for comment.
33-COW That Council refer the environmental report on this project to the Community Stewardship Commission for comment.
iii. 2017 Year End Budget Variance Report
34-COW That Council receive the 2017 Year End Budget Variance Report for information.
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iv. 2017 Year End Investment Report
35-COW That Council receive the 2017 Year End Investment Report (Attachment 1) for information.
v. Minutes 29 - 33 Staff recommendation: That the minutes of the February 26, 2018 meeting of Committee of the Whole be approved. 2018-02-26 Committee of the Whole minutes
10. BYLAWS
(a) North Saanich Oath of Office Bylaw No. 1436 (2018) 35 - 36 Staff recommendation: That North Saanich Oath of Office Bylaw No. 1436 (2018) be finally adopted, signed by the Mayor and the Corporate Officer and sealed with the Corporate Seal. 1436 Council Oath of Office Bylaw+Sched
11. UNFINISHED BUSINESS
12. MOTIONS AND NEW BUSINESS
(a) Councillor Gartshore requests Council's consideration of the following motion: That staff report back on the suitability of a speed limit reduction on West Saanich Road.
(b) Councillor Gartshore requests Council's consideration of the following motion: That staff expedite the creation of a truck route bylaw.
(c) Mayor Finall requests Council's consideration of the following motion: That the District of North Saanich give notice of withdrawal from membership in the South Island Prosperity Project due to lack of measurable present or prospective benefit to the District.
(d) Mayor Finall requests Council's consideration of the following motion: That Council: 1. rescind motion # 636 approving adoption of OCP and Zoning Bylaw amendments for the property at 9270 Lochside Drive, subject to a 219 covenant; and Page 6 of 162 REGULAR MEETING OF COUNCIL March 5, 2018 AGENDA
2. approve adoption of OCP and Zoning Bylaw amendments for that property subject to the proponent completing all remediation on the property.
13. CORRESPONDENCE
(a) Correspondence dated February 8, 2018 from Mayor R. 37 - 135 Windsor, District of Central Saanich, regarding the rezoning of the Panorama Recreation Centre site and response from staff with attachments. Staff recommendation: That the correspondence dated February 8, 2018 from Mayor R. Windsor, District of Central Saanich, regarding the rezoning of the Panorama Recreation Centre site be received. Ltr Windsor DNS staff response Library Services Community Consultation July 2015 Library Services Future website content Main Library Page VIRL Consolidated Facilities Master Plan 2012 VIRL New Facilties Presentation VIRL Presentation to Council May 2014 VIRL Sidney North Saanich library fact sheet 2015 Website VIRL FAQs page
(b) Correspondence dated February 15, 2018 from F. Boyce on 137 - 139 behalf of Friends of Shoal Harbour regarding inter-municipal cooperation in managing moored boats in Tsehum Harbour. Staff recommendation: That the correspondence dated February 15, 2018 from F. Boyce on behalf of Friends of Shoal Harbour regarding inter- municipal cooperation in managing moored boats in Tsehum Harbour be received and that Council consider support of the joint integrated management plan. Ltr Boyce
(c) Correspondence dated February 17, 2018 from J. Kaye regarding 141 regulation of unshielded lighting in marijuana growing operations. Staff recommendation: That the correspondence dated February 17, 2018 from J. Kaye regarding regulation of unshielded lighting in marijuana growing operations be received and that staff advise Mr. Kay about the District's current regulation regarding the growing of marijuana. Page 7 of 162 REGULAR MEETING OF COUNCIL March 5, 2018 AGENDA
IP Kaye
(d) Correspondence received February 23, 2018 from R. Dempster 143 - 144 regarding instituting the acknowledgment that meetings are held on traditional First Nations territory. Ltr Dempster
(e) Correspondence in support of Councillor Gartshore's notices of 145 - 149 motion: 1. W. and D. Smith, February 27, 2018; 2. L. and D. Robson, February 27, 2018; 3. S. Graham, February 28, 2018. Ltr Smith Ltr Robson Ltr Graham
14. CORRESPONDENCE FOR COUNCIL'S INFORMATION
(a) Copy of correspondence dated February 17, 2018 from H. 151 Edwards to the Sidney North Saanich RCMP regarding noise complaint. IP Edwards
(b) Correspondence dated February 20, 2018 from S. Brice, Chair, 153 - 154 Victoria Regional Transit Commission. IP Brice
(c) Correspondence dated February 23 and 24, 2018 from P. 155 - 157 Warrington regarding the West Saanich Road Bike lanes. IP Warrington IP Warrington 2
(d) Correspondence dated February 26, 2018 from C. Peters 159 - 160 regarding child sex trafficking in BC municipalities. IP Peters
(e) Correspondence dated February 26, 2018 from S. Henn 161 - 162 regarding personal information contained in a staff report to Council and response dated February 28, 2018 from the Director of Corporate Services. IP Henn + staff response
15. IN CAMERA
16. RISE AND REPORT
Page 8 of 162 REGULAR MEETING OF COUNCIL March 5, 2018 AGENDA
17. ADJOURNMENT
Page 9 of 162
Subject to Approval District of North Saanich 1620 Mills Road Minutes of the Regular Meeting of Council Monday, February 19, 2018 at 7:00 p.m.
PRESENT: Mayor A. Finall Councillors H. Gartshore J. McClintock G. Orr C. Stock J. Thornburgh M. Weisenberger
ABSENT: Chief Administrative Officer R. Buchan
ATTENDING: Acting Chief Administrative Officer C. Kingsley Director of Planning and Community Services A. Berry Director of Infrastructure Services E. Toupin Deputy Clerk L. Coburn
1 CALL TO ORDER
The Chair called the meeting to order at 7:00 p.m.
2 PUBLIC HEARINGS
3 INTRODUCTION OF LATE ITEMS
Council considered the following late items: 1. Correspondence regarding the West Saanich Road bike lanes from J. Barnard dated February 17, 2018; 2. Correspondence regarding the West Saanich Road bike lanes from S. Farthing dated February 19, 2018; 3. Correspondence regarding the West Saanich Road bike lanes from S. Graham dated February 17, 2018; 4. A memorandum from Councillor Orr regarding Council Meetings at a Glance.
MOVED BY: Councillor Thornburgh SECONDED BY: Councillor Gartshore
103 That the late items be added to the agenda. CARRIED
Clerk Mayor Page 10 of 162
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4 APPROVAL OF AGENDA
Council moved item 14 (a) to 13 (c), 14 (e) to 13 (d), and 14 (f) to 13 (e).
Councillor Gartshore gave notice of the following motions: 1. That staff report back on the suitability of a speed limit reduction on West Saanich Road; and 2. That staff expedite the creation of a truck route bylaw.
MOVED BY: Councillor Stock Seconded by unanimous consent
104 That the agenda be approved as amended. CARRIED
5 PUBLIC PARTICIPATION PERIOD
M. Matheson, 10177 West Saanich Road, expressed concern with the change in character of the Pat Bay neighbourhood and stated that shoring the west side of the road for the bike lane would be preferable to moving traffic closer to the homes on West Saanich Road.
As there was no one else who wished to address Council the public participation period was closed at 7:14 p.m.
6 ADOPTION OF MINUTES
a) Minutes of the special meeting and of the regular meeting of Council held February 5, 2018.
Council noted a correction to resolution 96: "source control and storm water management".
MOVED BY: Councillor Stock SECONDED BY: Councillor Gartshore
105 That the minutes of the special meeting and of the regular meeting of Council held February 5, 2018 be approved with the correction to resolution 96. CARRIED
MOVED BY: Councillor Orr SECONDED BY: Councillor Weisenberger
106 That Council direct staff to add Sandown to the North Saanich website project page and populate it with relevant information. CARRIED
Clerk Mayor Page 11 of 162
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7 PETITIONS AND DELEGATIONS
Saanich Peninsula Local Action Team - Cultural Safety Subcommittee Jon Rabeneck, Young Indigenous Leaders Society, Jennifer Harrison, Saanich Peninsula Local Action Team, and Georgia Peters
J. Rabeneck, Snuneymuxw First Nation, expressed concern that the proceedings did not begin with an acknowledgement of the WSÁNEĆ territory. He requested funding from Council to train trainers to facilitate in blanket exercises to engage people in cultural safety and explain the nature of colonization. He responded to questions from Council.
8 MAYOR'S REPORT
9 REPORTS
a) STAFF REPORTS
i. West Saanich Bike Lanes (Phase 3) Open House Report dated February 14, 2018 from the Director of Infrastructure Services
The Director of Infrastructure Services summarized his report and responded to questions from Council.
A motion was made to close debate but failed due to the want of a seconder.
MOVED BY: Councillor Stock SECONDED BY: Councillor Thornburgh
107 That Council: 1. Receive the report for information; 2. Direct staff to finalize and issue for tender the proposed design with the following modifications: a) The shift in alignment from 10215 West Saanich Road to Munro Road as presented at the open house; b) A shift in the alignment from 10291 to 10315 West Saanich Road to achieve as balanced a widening as reasonably practical; and c) Traffic calming bollards. CARRIED OPPOSED: Councillors Orr and Thornburgh
ii. Oath of Office for Council Members Report dated January 26, 2018 from the Director of Corporate Services
MOVED BY: Councillor Stock SECONDED BY: Councillor Thornburgh
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108 That Council proceed with Bylaw No. 1436. CARRIED
iii. Communications Strategy Review Report dated January 25, 2018 from the Director of Corporate Services
MOVED BY: Councillor Stock SECONDED BY: Councillor Thornburgh
109 That the recommendations of the Community Planning Commission be endorsed in principle and that Staff be directed to report back to Council with resource implications. CARRIED OPPOSED: Councillor Weisenberger
MOVED BY: Councillor Orr SECONDED BY: Councillor Gartshore
110 That Council modify the 4th bullet of the Community Planning Commission recommendation to add "and include reference to IAP2 in staff reports as appropriate". CARRIED OPPOSED: Mayor Finall, Councillors McClintock and Weisenberger
MOVED BY: Councillor Orr SECONDED BY: Councillor Stock
111 That Council add to the first bullet of the Community Planning Commission recommendation "and capital projects communications plan". CARRIED
b) COUNCIL LIAISON REPORTS
c) CRD REPORT
Councillor Stock gave a summary of the CRD meetings she attended.
10 BYLAWS
a) North Saanich Oath of Office Bylaw No. 1436 (2018)
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Orr
112 That North Saanich Oath of Office Bylaw No. 1436 (2018) be read a first time. CARRIED OPPOSED: Councillor Weisenberger
Clerk Mayor Page 13 of 162
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MOVED BY: Councillor Gartshore SECONDED BY: Councillor Orr
113 That North Saanich Oath of Office Bylaw No. 1436 (2018) be read a second time. CARRIED OPPOSED: Councillor Weisenberger
MOVED BY: Councillor Thornburgh SECONDED BY: Councillor Gartshore
114 That North Saanich Oath of Office Bylaw No. 1436 (2018) be read a third time. CARRIED OPPOSED: Councillor Weisenberger
b) North Saanich Zoning Bylaw No. 1255, Amendment Bylaw No. 1435 (2017)
MOVED BY: Councillor Stock SECONDED BY: Councillor Gartshore
115 That North Saanich Zoning Bylaw No. 1255, Amendment Bylaw No. 1435 (2017) be finally adopted, signed by the Mayor and the Corporate Officer and sealed with the Corporate Seal. CARRIED
11 UNFINISHED BUSINESS
12 MOTIONS AND NEW BUSINESS
a) Councillor Stock requests Council's consideration of the following motion: Whereas the Council of the District of North Saanich wishes to conduct its meetings in a more effective and efficient manner; and Whereas the Council wishes to better ensure the health of Staff, Mayor and Council by not subjecting them to prolonged sitting during meetings which continue for over three hours; Whereas the Council desires to have its Procedures and Conduct made concurrent with/more up-to-date with the legislation of other municipalities. Now therefore, this Motion is to amend Section 23 (7) of the Council Procedures Bylaw as follows: 1. Amend Section 23 (7) (c) to read as follows: “A member must speak only in connection with the matter being debated and ask only questions directly connected/related to that matter.” 2. Add a new sub-paragraph to Section 23 (7) which could be termed (7) (f): “A member may not speak to a question or speak in reply, for longer than five (5) minutes, without leave of Council.”
MOVED BY: Councillor Stock SECONDED BY: Councillor Thornburgh
116 That Council amend Section 23 (7) of the Council Procedures Bylaw as follows: 1. Amend Section 23 (7) (c) to read as follows: “A member must speak only in connection with the matter being debated and ask only questions directly connected/related to that matter.”
Clerk Mayor Page 14 of 162
Regular Meeting of Council 2018-02-19
2. Add a new sub-paragraph to Section 23 (7) which could be termed (7) (f): “A member may not speak to a question or speak in reply, for longer than five (5) minutes, without leave of Council.” DEFEATED OPPOSED: Councillor Gartshore, Orr, McClintock, Weisenberger
b) Councillor Gartshore requests Council's consideration of the following motion: Whereas Council recently received a PlaceSpeak presentation, a community based consultation platform, and Whereas Council has committed to meeting or exceeding public expectations in effective communication with the public as one of our Core Services, and Whereas Council’s Strategic Plan identifies transparent government as a Priority, and Whereas Council has an identified goal of ‘An engaged community’ by way of an updated communications strategy action item; therefore Be it resolved, That Council direct Staff to report back on the financial implications and staff resources required were Council to use PlaceSpeak as a mechanism for public input.
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Weisenberger
117 That Council direct Staff to report back on the financial implications and staff resources required were Council to use PlaceSpeak as a mechanism for public input. CARRIED
13 CORRESPONDENCE
a) Correspondence dated January 12, 2018 from S. Price, Chair, CRD, regarding Council Support for Bylaw 4093 and related correspondence from Colwood, Metchosin, and Juan de Fuca Electoral Area.
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
118 That Council not support Bylaw 4093. CARRIED OPPOSED: Councillor Orr
b) Correspondence dated January 25, 2018 from B. Maxwell and J. Mar, Co-Chairs, Peninsula and Area Agricultural Commission, regarding Farm Worker Housing.
MOVED BY: Councillor Orr SECONDED BY: Councillor Stock
119 That the correspondence dated January 25, 2018 from B. Maxwell and J. Mar regarding Farm Worker Housing be received and referred to staff for advice. CARRIED
Clerk Mayor Page 15 of 162
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c) Correspondence dated January 31, 2018 from J. Dyson, Chair, Minister's Advisory Committee on Revitalizing the ALR and ALC, regarding the Advisory Committee's Discussion Paper. [14 (a)]
MOVED BY: Councillor Orr SECONDED BY: Councillor Stock
120 That the correspondence dated January 31, 2018 from J. Dyson, Chair, Minister's Advisory Committee on Revitalizing the ALR and ALC, regarding the Advisory Committee's Discussion Paper be received and referred to NSRA, PROW, DPECA, the Community Planning Commission, Community Stewardship Commission, and Community Agricultural Commission, and posted on the District website. CARRIED
d) Correspondence dated February 7, 2018 from C. Lebel regarding the state of the roads by Sandown. [14 (e)]
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
121 That the correspondence dated February 7, 2018 from C. Lebel regarding the state of the roads by Sandown be received and referred to staff for a response. CARRIED
e) Correspondence dated February 7, 2018 from C. Lebel regarding equestrian access to the Sandown property. [14 (f)]
MOVED BY: Councillor Gartshore SECONDED BY: Councillor Stock
122 That the correspondence dated February 7, 2018 from C. Lebel regarding equestrian access to the Sandown property be received and referred to staff for a response. CARRIED
14 CORRESPONDENCE FOR COUNCIL'S INFORMATION
a) Correspondence dated January 31, 2018 from J. Dyson, Chair, Minister's Advisory Committee on Revitalizing the ALR and ALC, regarding the Advisory Committee's Discussion Paper. [See 13 (c)]
b) Correspondence received February 3, 2018 from P. Williamson regarding West Saanich Road bike lanes and one additional page of petition.
c) Correspondence dated February 5, 2018 from M. Mann and S. Gormican regarding variance and development application on Norris and Downey Road.
d) Correspondence dated February 6, 2018 from C. Searle regarding the Baldwin proposal.
Clerk Mayor Page 16 of 162
Regular Meeting of Council 2018-02-19
e) Correspondence dated February 7, 2018 from C. Lebel regarding the state of the roads by Sandown. [See 13 (d)]
f) Correspondence dated February 7, 2018 from C. Lebel regarding equestrian access to the Sandown property. [See 13 (e)]
g) Correspondence dated February 8, 2018 from J. Rashleigh regarding bike lanes on West Saanich Road.
MOVED BY: Councillor Stock SECONDED BY: Councillor Gartshore
123 That the remaining correspondence in section 14 of the agenda be received. CARRIED
15 IN CAMERA
MOVED BY: Councillor Stock SECONDED BY: Councillor Orr
124 That, in accordance with Section 90(1) of the Community Charter, the remainder of the meeting commencing at 9:58 p.m. be held In Camera to consider one item regarding personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality. CARRIED
16 RISE AND REPORT
17 ADJOURNMENT
MOVED BY: Councillor Stock SECONDED BY: Councillor McClintock
125 That the meeting adjourn at 10:10 p.m. CARRIED
CERTIFIED CORRECT APPROVED AND CONFIRMED
Curt Kingsley Alice Finall Director, Corporate Services Mayor
Clerk Mayor Page 17 of 162
— Districtof != NorthSaanich STAFFREPORT
To: Rob Buchan Date: February 28, 2018 Chief Administrative Officer
From: Coralie Breen File: OCP 2016-02/REZ 2016-03 Senior Planner
Re: 9270 Lochside Drive 2166 Bakerview Place 2172 Bakerview Place ocP Amendment & Rezoning Development Application Report for Information & Decision
RECOMMENDATION(S):
That Council:
I . receive this staff report (February 28, 201 8) for information; and
2. proceed with the application OCP and Zoning bylaw amendments including secondary suites after the applicant holds and reports back on open houses; and
3. direct staff to amend the OCP RCS for consistency with the 2018 RGS.
REZONING & OFFICIAL COMMUNITYPLAN PROPOSAL:
The rezoning and Official Community Plan amendment proposal is to:
1 amend the Official Community Plan and Zoning Bylaw to enable a I 7 lot single family subdivision at 9270 Lochside Drive and I lot for greenspace; and 2. 10 unit affordable housing townhouse development at 2166 and 2172 Bakerview Place.
The subject lands consist of three parcels of land located in the Southeast Quadrant, northeast of the McTavish Road/Highway I 7 interchange on Lochside Drive and Bakerview Place. The total area of the parcel is approximately 8.25 acres (33,386 m2).
APPLICATION STATUS:
The applicant has not held open houses and seeks Council’s decision on the consistency of the existing proposal with the OCP RCS.
On December 21, 2017 the District received further correspondence from the Director, Environmental Management Act subject to review of a report from SLR (December 14, 2017) that further to this additional additional justification it is reasonable and appropriate to include the two Page 18 of 162
Rob Buchan, ChiefAdministrative Office Page 2 Re: OCP 2016-02/REZ 2016-039270 Lochside Drive and 2166 and 2172 Bakenjiew Place — For Information and Decision segments on the East side of Lochside drive as part of Lot B. As such, as per the release letter dated October 19, 2017, no further site investigation is required on Lot B, including the two segments. The SLR report does not specifically include testing from the two segments which was a direction from Council 606.
PURPOSE OF THE REPORT:
The purpose of this staff report is to seek Council’s direction to proceed with the Official Community Plan amendments.
Further to Council’s direction:
636 That Council proceed with processing the OCP and zoning bylaw amendments and not require remediation ofthe property as a condition ofadoption ofthe OCP and zoning bylaw amendments: and
Require as a condition of adoption of the OCP and zoning bylaw amendments that a s. 219 covenant be registered on the property prohibiting any construction on the proposed Lot A area without remediation to the satisfaction of the Director, Environmental Management Act.
BACKGROUND:
On January 22, 2018 Council accepted the proposed 2018 Regional Growth Strategy “2018 RGS”. lfthe “2018 RGS” is unanimously accepted by all CRD municipalities, the CRD Board can consider adoption at it’s March or April, 201 8 meeting. All municipalities then have two years to align their Official Community Plans (OCP) Regional Context Statement (RCS) with the 2018 RGS. Areas I (McTavish) and 2 (Tsehum) are considered in the Regional Context Statement. The Reay Development application OCP 2016-02 and REZ 2016-03 for 17 single family dwelling and 10 affordable housing units is within Area 1 (McTavish). The current proposal is not consistent with the Regional Context Statement.
2018 Regional Growth Strategy and District of North Saanich Official Community Plan
The District of North Saanich OCP RCS willrequire an amendment for consistency with the 2018 RGS within 2 years of adoption regardless. Should Council seek changes prior to the end of its current term in October, 2018 an amended OCP RCS with first and second readings completed and a public hearing must be submitted to the CRD Board for consideration at the CRD Board meeting in May, 2018 by mid-April, 2018. There is a significant amount of policy review required for this amendment including changes to, but not limited to: Section 6, 16, 17 and Schedule B, Figures 1 and 2, Tables I and 2.
OCP 2016-02 &REZ 2016-03 9270 Lochside &2166 &2172 Bakerview— OCP RCS Consistency
From a Regional Growth Strategy (RGS) perspective, it is the municipality’s responsibility to ensure that the Official Community Plan (OCP) and the adopted Regional Context Statement remain consistent. With regard to the development application, it would be up to Council to determine whether the proposed OCP amendment is consistent with the context statement. Should Council determine that the OCP amendment is consistent with the regional context statement, there is no need for a change. Should Council determine that the OCP amendment is not consistent, an amended context statement would need to be submitted to the CRD Board for acceptance. There is moderate risk in the former and no risk in the latter. Page 19 of 162
Rob Buchan, ChiefAdministrative Office Page 3 Re: OCP 2016-O2IREZ 2016-039270 Lochside Drive and 2166 and 2172 Bakerview Place — For Information and Decision The CRD Board has I 20 days to consider and accept or not accept an amendment to the context statement. As staff noted in the August 21 , 201 7 staff report the application is not consistent with the Official Community Plan Regional Context Statement and Official Community Plan amendments would be required.
Council may:
1) amend the RCS to be consistent with the current Reay Development proposal; 2) amend the zoning bylaw to add the use of secondary suites to increase the density to be consistent with the current RCS; or 3) proceed with the development as proposed with some risk.
DISCUSSION:
OfficialCommunity Plan Regional Context Statement Consistency
The proposed density of development for the site is sufficiently outside the range of density contemplated by the Official Community Plan (8 — 16 units/acre) that there is a moderate risk of a successful OCP consistency challenge.
Zoning Bylaw Amendments
If the zoning bylaw allows secondary suites in this subdivision, there would be little risk of the bylaw being found to be inconsistent with the OCP policy on density of development. The bylaw will be evaluated on the basis of what it permits on the land. Ifthe zoning bylaw does not allow secondary suites, and the permitted density of development is 6 units per acre versus the 8 to 16 units/acre indicated in the OCP, there is greater risk of a successful attack on the bylaw based on inconsistency.
Two Segments East of Lochside
The SLR report (October 13, 2017 and December 14,2017) does not address potential contamination on the two property segments. Either way, further investigations and remediation of these property segments could be a condition of the proposed OCP and zoning amendments which could be directed by Council or the Approving Officer. Proposed Lot A could also be considered as greenspace if the applicant is successful in receiving a release for use as greenspace by the Director, Environmental ManagementAct. Council then has the prerogative of rezoning proposed Lot A for the use of greenspace or park if approved by the Director, Environmental Management Act.
LEGAL:
Local Government Act
447 (1) A regional context statement must specifically identify
(a) the relationship between the official community plan and the matters referred to in section 429 (2) [required content for regional growth strategy] and any other regional matters included under section 429 (3) [additional content], and
(b) ifapplicable, how the official community plan is to be made consistent with the regional growth strategy over time.
(2) A regional context statement and the rest of the official community plan must be consistent. Page 20 of 162
Rob Buchan, ChiefAdministrative Office Page 4 Re: OCP2016-O2IREZ 2016-039270Lochside Drive and 2166 and 2172 Bakeiview Place — For Information and Decision
OPTIONS:
That Council select one of the following options:
I . Proceed with processing the OCP and zoning bylaw amendments as recommended in the staff report not including secondary suites as a use in the zoning bylaw (February 28, 2018);
IfCouncil selects Option I , there is a moderate risk of challenges to the bylaw.
2. Proceed with OCP and Zoning bylaw amendments for 9270 Lochside and 2166 and 2172 Bakerview including secondary suites in the Zoning bylaw as outlined in this staff report (February 28, 201 8) after the applicant has held the open houses.
IfCouncil selects Option 2, and wishes to proceed with the OCP 2016-02 and REZ 2016-03 application now, then the inclusion of secondary suites in the Zoning bylaw as a use would limitthe risk to Council of the bylaw’s inconsistency with the RCS.
3. Proceed with RCS amendments that make the OCP consistent with the 9270 Lochside and 2166 and 2172 Bakerview proposal without any changes.
If Council selects Option 3, the RCS amendment would require consideration of the Affordable Housing Strategy and Policy recommendations which may be inconsistent with the application.
Regardless of Council’s selection, staff recommends that the applicant complete the open houses prior to Council’s deliberations of bylaw amendments. Staff’s recommendation is to proceed with Option 2 after the open houses are complete and Council can consider the community’s comments on the proposal.
NEXT STEPS:
I . Proceed with the consideration of bylaw amendments after the applicant reports back on the open houses with a zoning bylaw permitting secondary suites; OR 2. Amend the OCP/RCS by mid-April, 2018 to be consistent with the applicant’s proposal; OR 3. Amend the OCP/RCS within the statutory time frame limit, by mid-April 2020 as outlined in this staff report (January 30, 2018).
SUMMARYIRECOMMENDATION:
The CRD Board willconsider the referral responses to all CRD municipalities at its March or April board meeting. If there is unanimous acceptance all local governments have two years to align their OfficialCommunity Plan Regional Context Statement with the “2018 RGS” followingadoption of the “2018 RGS”. Regardless of the decision with respect to the RCS and this application, it may be prudent to amend the RCS prior to the end of Council’s term for consistency with decision makers at Council and at the Capital Regional District Board.
Should Council determine changes to the Regional Context Statement to be considered by the CRD Board in its current term an amended DNS OCP RCS must be sent to the CRD staff by mid- April, 2018 and considered by the CRD Board at its May, 2018 meeting. For clarity, the RCS will Page 21 of 162
Rob Buchan, ChiefAdministrative Office Page 5 Re: OCP 2016-02/REZ 2016-039270 Lochside Drive and 2166 and 2172 Bakeniiew Place — For Information and Decision require an amendment for consistency with the 2018 RGS regardless of Council’s deliberations with respect to this application.
With respectto the 9270 Lochside and 2166 and 2172 Bakerview OCP/Rezoning application, as outlined in the Discussion section, the District could proceed with OCP and Zoning bylaw amendments with secondary suites with no risk, proceed with the application without amendments with moderate risk, or amend the OCP RCS to be consistent with the application.
Staff recommends that Council:
I . proceed with the application OCP and Zoning bylaw amendments including secondary suites after the applicant holds and reports back on open houses; and
2. direct staff to make the OCP RCS amendments for consistency with the 201 8 RGS.
Respectfully submitt
Coralie Breen Senior Planner
Concurrences:
Rob Buchan Chief Administrative Officer
Eymond Toupin Curt Kingsley Director of Infrastructure Services Director of Corporate Services
Stephanie Munro John Trelford Director of Financial Services Director of Emergency Services
The following appendices to this staff report (February 26, 2018) are available at www.northsaanich.ca/municipal-hall
Appendix A Correspondence from SLR to the applicant submitted to the Director, Environmental Management Act (December 14, 2017) Page 22 of 162
SLR4
14 December 2017
Brian Bergiund Reay Developments Ltd. #206-4430 Chatterton Way Victoria, BC V8X 5J2
SLR Project No.: 205.03713.03
Dear Mr. Berglund,
RE: POTENTIAL FOR CONTAMINATION OF PORTION OF 9270 LOCHSIDE DRIVE PROPERTIES ADJACENT TO BAZAN BAY
As requested, SLR has reviewed the sediment and surface water quality information for that portion of Reay Creek flowing through your property at 9270 Lochside Drive, North Saanich to ascertain the likelihood of potential for contamination of the two portions of the legal property located on the east side of Lochside Drive, adjacent to Bazan Bay. Site Location
The property at 9270 Lochside Drive consists of a single legal parcel that is approximately 3 ha (30,000 m2) in size and zoned for rural agricultural use, which includes low density residential. The property is bound to the west by the Patricia Bay Highway (#17) and to the east by Bazan Bay (marine waters) and separated north to south by Reay Creek and east to west by Lochside Drive. The legal plan1 (attached) shows two small portions of the property (145 m2 and 785 m2) located to the east of Lochside Drive. These portions of the legal parcel are not contiguous with the main property (separated by Lochside Drive) and are described, in part, as accreted lands. These lands are located adjacent to Bazan Bay and are tidally influenced.
Reay Creek Drainage
The Reay Creek drainage is approximately 3 km in length, originating at the Victoria Airport Authority (VAA)lands and flowing through lands owned by the Town of Sidney and the District of North Saanich as well as privately owned lands including 9270 Lochside Drive before entering into Bazan Bay, bordering Haro Strait.
Current and historical industrial activities located northwest of the site have reportedly contaminated the upstream portions of Reay Creek, including Reay Creek pond. The portion of
I The legalplan includesthe proposed subdivision
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Tentative Plan of Subdivision of Lot 1, Section 7, Range 3 East, North Saanich District, Plan 13429, Except That Part in Green on Plan 1332 RW, Except That Part in Plan 33826 and Except That Part in Red on Plan 1332RW
Bakerview Place
I’
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District of North $aanich MEMORANDUM
To: Rob Buchan Date: February 27, 2018 Chief Administrative Officer
From: Curt Kingsley File: Director of Corporate Services
Re: 2018 Municipal Election
PURPOSE
The purpose of this memorandum is to request Council appoint Chief and Deputy Chief Election Officers for the 201 8 municipal election and to determine the remuneration for election officials.
BACKGROUND
Section 58 of the Local Government Act requires Council to appoint a Chief Election Officer for the purposes of conducting an election. As the October 20, 2018 municipal election is fast approaching, it is important that Council appoint Chief and Deputy Chief Election Officers so that Staff can begin preparations.
If Council wishes to appoint Chief and Deputy Chief Election Officers for the October 20, 2018 municipal election at this time, Staff respectfully submits the following recommendation.
RECOMMENDATIONS
That Council appoints Curt Kingsley, Director of Corporate Services as the Chief Election Officer for the upcoming 2018 local government election scheduled for October 20, 2018 and that Council appoints Jackie Gretchen, Administration Officer and Eymond Toupin, Director of Infrastructure Services as Deputy Chief Election Officers.
Respectfully submitted, Concurrence:
Cngsle Director of Corporate Services Chief Administrative Officer Page 28 of 162 Page 29 of 162
Subject to Approval District of North Saanich 1620 Mills Road Minutes of the Committee of the Whole Meeting Monday, February 26, 2018 at 7:00 p.m.
PRESENT: Chair J. McClintock Mayor A. Finall Councillors H. Gartshore G. Orr C. Stock J. Thornburgh M. Weisenberger
ATTENDING: Chief Administrative Officer R. Buchan Director of Corporate Services C. Kingsley Director of Financial Services S. Munro Director of Planning and Community Services A. Berry Director of Infrastructure Services E. Toupin Planner A. Brett Administration Officer J. Gretchen
A CALL TO ORDER
The Chair called the meeting to order at 7:00 p.m.
B APPROVAL OF AGENDA
Council added the following items to the agenda: 1. Correspondence dated February 20, 2018 from the Sandown Transition team to Item 4 a) 2. Correspondence received February 19, 2018 from D. Jennings; Correspondence received February 19, 2018 from C. and M. Card; Correspondence received February 19, 2018 from B. Marcaccini and M. Jennings; Correspondence dated February 26, 2018 from L. McIlvenna; Correspondence dated February 26, 2018 from R. Park; and Correspondence received February 26, 2018 from T. Dickson to Item 4 b) 3. Appendix 3 worksheet to Item 4 c)
MOVED BY: Mayor Finall
25- COW That Council approve the agenda as amended.
CARRIED
Clerk Chair Page 30 of 162
Committee of the Whole 2018-02-26
C PRESENTATIONS
D REFERRALS / REPORTS
1) Property Condition Assessment Survey Report for Stables at Sandown Report dated February 19, 2018 from the Director of Planning and Community Services
J. Rashleigh, 10211 West Saanich Road, gave a presentation recommending that Council salvage the boards from the stables as they have considerable heritage and material value.
S. Harrison, addressed questions from Council.
MOVED BY: Councillor Gartshore
26- COW That Council receive the report prepared by Pacific West Building Inspections dated February 12, 2018. CARRIED
MOVED BY: Councillor Gartshore
27- COW That Council direct staff to advise the developer to proceed with demolition of the five stables that are the subject of the property condition report prepared by Pacific West Building Inspections, dated February 12, 2018 and direct staff to arrange for salvage of the interior stall boards at a cost not to exceed $6,000. CARRIED
2) 10945 Greenpark Drive (Baldwin Property) Rezoning Application to Allow 30 Residential Lots and Parklands Report dated February 26, 2018 from the Planner
R. McBride, 1681 Littlewood Place, expressed concern with ½ acre lots as there will be drainage issues and increased traffic on Littlewood.
L. Soellner, 1705 John Road, expressed support for the project, urged Council to approach CRD to purchase lots north of Greenpark Drive extension, and expressed support for a gate at the top of Littlewood Road to assure equestrian safety.
T. Rolph, 620 Dalkeith Avenue, expressed concern for the forest, described its benefits and her desire for the use of the land to be respectful of the First Nations.
V. Edwards, 11142 Calypso Lane, expressed support for fewer lots in the area and a fire lane, and expressed concern with her personal details, provided at the open house, being contained in the staff report.
M. Fryer, 11137 Tanager Road, expressed support for the proposal as it preserves a portion of the property as parkland.
Clerk Chair Page 31 of 162
Committee of the Whole 2018-02-26
J. Doman, 1365 Laurel Road, expressed support for the proposal and noted that the CRD does not allow bicycles in its parks whereas the District of North Saanich does.
L. Wilson, 2040 Cardinal Close, expressed concern with aspects of the proposal noting the increase of traffic and the lot layout. She also noted that she prefers the 1 acre lot size.
E. Bathurst, 1684 Littlewood Place, expressed concern with safety, traffic increase and the effect on current residents and wildlife.
L. Gage, 2020 Cardinal Close, expressed concern with the proposal and its effect on the quality of life for current residents.
K. Napier, 1660 Wain Road, expressed concern with the increase of cars and the water run-off impact on his well water.
J. Gage, 2020 Cardinal Close, expressed concern with ½ acre lots.
S. Henn, 10992 Oriole Lane, expressed support for the proposal and inquired about the maintenance of the trails.
J. Gage, 2020 Cardinal Close, expressed concern with the proposal and the loss of natural beauty and the increased traffic.
D. Wilson, 2040 Cardinal Close, expressed concern with the proposal and that this will set precedent for ½ acre lots contrary to the OCP.
R. Garside, 11353 Hummingbird Place, gave an overview of his application and expressed concern with some of the comments made at the meeting.
MOVED BY: Mayor Finall
28- COW That Council direct staff to prepare the draft bylaw to amend the Zoning Bylaw for the land use and subdivision associated with the proposed site plan for 10945 Greenpark Drive, in accordance with the following conditions: 1. Existing recreation trails and new trail connections to satisfy District standards; 2. All road allowances to be 20m wide; 3. Power and telecommunication infrastructure to be installed underground; 4. Street lights at three key locations; 5. Storm water management and pipe upgrades onsite and downstream as necessary; 6. Approval of storm water management plan by BC Ministry of Transportation/Infrastructure; 7. Private sewerage system to service lots (registered on title); 8. Tree retention covenant registered on title; 9. Wildfire covenant registered on title. CARRIED OPPOSED: Councillor Orr, Councillor Weisenberger
Clerk Chair Page 32 of 162
Committee of the Whole 2018-02-26
MOVED BY: Councillor Gartshore
29- COW That staff report back with options and feasibility dealing with traffic concerns that have risen out of the application. CARRIED
MOVED BY: Councillor Gartshore
30- COW That the applicant be required to host an open house to provide information, including a summary of expert reports related to storm water, waste water and traffic, lay out of the subdivision with the new trails clearly identified and identifying linkages to new trails in Horth Hill.
CARRIED
MOVED BY: Councillor Orr
31- COW That staff prepare a report that provides comments related to the environmental assessment report and a revised map that clearly shows proposed new and existing trails including those on the border of Horth Hill park. CARRIED
MOVED BY: Mayor Finall
32- COW That Council refer the trail system design to the Community Stewardship Commission for comment.
CARRIED
MOVED BY: Councillor Weisenberger
33- COW That Council refer the environmental report on this project to the Community Stewardship Commission for comment. CARRIED OPPOSED: Mayor Finall
3) 2017 Year End Budget Variance Report Report dated February 19, 2018 from the Director of Financial Services
The Director of Financial Services gave an overview of the purpose of Appendix 3 and the report.
MOVED BY: Mayor Finall
34- COW That Council receive the 2017 Year End Budget Variance Report for information. CARRIED
Clerk Chair Page 33 of 162
Committee of the Whole 2018-02-26
4) 2017 Year End Investment Report Report dated February 15, 2018 from the Director of Financial Services
MOVED BY: Councillor Stock
35- COW That Council receive the 2017 Year End Investment Report (Attachment 1) for information.
CARRIED
E MINUTES
F ADJOURNMENT
MOVED BY: Councillor Stock
36- COW That the meeting adjourn at 9:42 p.m. CARRIED
CERTIFIED CORRECT APPROVED AND CONFIRMED
Curt Kingsley Director, Corporate Services Chair
Clerk Chair Page 34 of 162 Page 35 of 162
DISTRICT OF NORTH SAANICH
B Y L A W N O. 1 4 3 6
A BYLAW TO ESTABLISH THE OATH OR SOLEMN AFFIRMATION OF OFFICE FOR MAYOR AND COUNCIL
WHEREAS section 120 of the Community Charter permits a Council, by bylaw, to establish the oath or solemn affirmation of office for the Mayor and Council;
NOW THEREFORE the Municipal Council of the District of North Saanich, in open meeting assembled enacts as follows:
1. Schedule A is hereby adopted as the oath of office for the Mayor and for Councillors.
2. This Bylaw may be cited as the "North Saanich Oath of Office Bylaw No. 1436 (2018) ".
READ A FIRST TIME the 19th day of February, 2018. READ A SECOND TIME the 19th day of February, 2018. READ A THIRD TIME the 19th day of February, 2018. FINALLY ADOPTED the day of , 2018.
______MAYOR
______CORPORATE OFFICER
Page 36 of 162
SCHEDULE A
OATH OF OFFICE
CANADA ) PROVINCE OF BRITISH COLUMBIA )
I, [full name of Mayor/Councillor], do [swear/solemnly affirm] that:
I am qualified to hold the office of Mayor/Councillor [insert office as applicable] for the District of North Saanich to which I have been elected;
I have not, by myself or any other person, knowingly contravened the Local Government Act respecting vote buying or intimidation in relation to my election to the office;
I will faithfully perform the duties of my office and will not allow any private interest to influence my conduct in public matters; as required by section 100 of the Community Charter, I will disclose any direct or indirect pecuniary interest I have in a matter and will not participate in the discussion of the matter and will not vote in respect of the matter. as required by section 117 of the Community Charter, unless specifically authorized otherwise by Council I will keep in confidence any record held in confidence by the municipality until that record is released to the public as lawfully authorized or required, and I will keep in confidence any information considered in any part of a Council or Committee meeting that was lawfully closed to the public, until the Council or Committee discusses the information at a meeting that is open to the public or releases the information to the public, and I recognize that I may be held liable if I contravene my duty to respect confidentiality.
SWORN/AFFIRMED by the above named Mayor/Councillor before me at North Saanich, British Columbia the ___ day of ______, 20___.
) ) ______) [full name of Mayor/Councillor] ) Corporate Officer ) Page 37 of 162
The Corporation of the District of Central Saanich
February 8, 2018 FileNo. 0400-60/18
Mayor and Council Districtof North Saanich 1620 MillsRoad North Saanich, BCV8L559
Dear Mayor Finalland Council:
At our February 5, 2018 meeting, Councilwas advised that the Districtof North Saanich was holding a public hearing the same night with regard to rezoning ofthe Panorama Recreation Centre site for a new library.
Councilwas extremely disappointed that neither the District nor the Panorama Recreation Commission had been (and have yet to be) consulted regarding the proposed zoning. Further, when our Councilmet with North Saanich Councilin May, 2017, Iexpressed concern that we had not been consulted by the Districtof North Saanich about the proposed library. We were assured at that meeting that we would be provided with information for our Council’sconsideration; that information has never been provided to Council(June 15, 2017 letter attached).
Councilwas particularly dismayed that a public hearing had been scheduled the same night as Central Saanich regularly held Councilmeeting night; which resulted in neither myself or Councilmembers being able to attend the meeting to express our concerns with the process.
After discussing the matter, Councilpassed the following motion:
The District of Central Saanich is the largest shareholder in Panorama Recreation Centre with 40% of users at Panorama being from Central Saanich and our municipal contribution is also 40%;
The Panorama Recreation Centre lands are owned by the District of North Saanich and leased by the CRD(Panorama);
The Peninsula Recreation Commission, which oversees the operations at the Recreation Centre, has not been adequately notified or consulted about any land use changes on property and changes to the property uses, parking, and/or trail network would have a significant impact on Central Saanich taxpayers;
THEREFOREBEITRESOLVEDthat the District of Central Saanich implores the District of North Saanich to meet with the Peninsula Recreation Commission to openly and transparently discuss the plansfor changes to land use and rezoning prior to final adoption of the rezoning bylaw.
1903 Mt. Newton Cross Rd. Saanichton, BC Canada V8M 2A9 Page 38 of 162
District of North Saanich February 8, 2018 Re: Public Hearing to Rezone Panorama Recreation Centre Site Page 2
I urge you to meet with the Peninsula Recreation Commission at your very earliest opportunity.
The District of Central Saanich Council endeavours to foster respectful, open relationships with our municipal neighbours and to continue fostering that relationship, we anticipate the District of North Saanich will consult with the Commission and the District of Central Saanich prior to adoption of a rezoning bylaw in this matter.
Sincerely,
Ryan Windsor Mayor
Enclosure (1) Page 39 of 162
¶:JIE 2t of tE SaaJ2&2I
June 15, 2017 Eile No. 0400-60/17
Mayor Alice Email District of North Saanich 1620 MillsRoad North Saanich, BC V8L5S9
Dear Mayor Final!and Council:
Re: May 16, 2017 Meeting
Thank you for attending the May 16, 2017 Bi-MunicipalCouncil Meeting with the District of Central Saanich. We look forward to continuing these meetings to discuss issues of mutual concern.
In response to a request from Mayor Windsor at the meeting, you advised the District of North Saanich will provide information regarding the new proposed library at Panorama Recreation Centre to the District of Central Saanich for Council’s consideration.
We look forward to receiving the requested information in due course.
Thank you once again to you and your Council for meeting with the District of Central Saanich Mayor and Council.
Yours truly
Liz Cornwell Corporate Officer
1903 :‘l4oirnt czA/zwton oii J?oact, SaaniaIorz,!BL?.<1)&C’442cJf9 £PIoflE(250) ó72-444J %ax: (250) 62-oi35 Page 40 of 162 Page 41 of 162
Lisa Coburn
From: Jackie Gretchen Sent: Thursday, March 1, 2018 12:23 PM To: Lisa Coburn Subject: FW: Library information Attachments: Library content.docx; Library Services Community Consultation July 201 5.pdf; Library Services Future website content Main Library Page.pdf; VIRLConsolidated Facilities Master Plan 2012.pdf; VIRLNew Facilties Presentation.pdf; VIRLPresentation to Council May 2014.pdf; VIRLSidney North Saanich library fact sheet 201 5.pdf; Website VIRLFAQs page.pdf
Jackie Gretchen Resources Officer IAdministration/Human Districtof North Saanich 1620 MillsRd North Saanich, BCV8L I 5S9 25O655-5455 I
Please consider the environment before printing this email.
From: Jackie Gretchen Sent: Thursday, July 6, 2017 3:51 PM To: ‘[email protected]’
Good afternoon Liz, With regards to your letter dated June 15, 2017 to Mayor Finall regarding the new proposed library at Panorama Recreation Centre, Rob Buchan asked me to forward information on to you that we had on our website.
Dawn has compiled the documents and I am forwarding on to you as requested. Let me know ifthere is anything else that you are looking for. Thanks.
Jackie
Jackie Gretchen Administration/Human Resources Officer I District of North Saanich 1620 Mills RU North Saanich, BC V8L5S9 I I I 25O655-5455
Please consider the environment before printing this emaiL
From: Dawn Gould Sent: Thursday, June 22, 2017 11:54 AM To: Jackie Gretchen
Old website http://web.a rchive.org/web/20161026232550/http://www.northsaa nich.ca/Residents/Library Services Futu re. htm
1 Page 42 of 162
Kind Regards I)awn Gould Communications Coordinator District of North Saanich 250-655-5459 north saarnch
2 Page 43 of 162
Your voice. Your library. You’re invited to a community consultation session for the community of North Saanich to provide feedback that will guide VIRL’s next fi ve-year strategic plan!
Join us at North Saanich Municipal Hall Council Chambers, 1620 Mills Rd on July 8, 2015 at 6:30 pm Refreshments will be provided
For more information, ask your Librarian today! Page 44 of 162 Page 45 of 162
Library Services Future http://web.archive.org/web/20161026234526/http://www.northsaanich.c...
http://www.northsaanich.ca/Residents/Library_Services_Future.htm?PageMode=P Go
3 captures 13 Nov 2014 - 26 Oct 2016
> Welcome to North Saanich > Residents > Library Services Future
Library Services Future
The District would like to know what your thoughts are about present and future library services for North Saanich.
Currently, we are members of the Vancouver Island Regional Library (VIRL) Service and share a facility with Sidney. The VIRL has informed the Town of Sidney and the District of North Saanich that the current library is in need of improvement and that the two communities are underserved with library service according to the VIRL standards. With a combined population of about 22,267 as of 2011, the VIRL standards would see our area served by a library or libraries of about 13,360 square feet in size. The current Sidney/North Saanich branch is only 6,240 square feet in size leaving a shortfall of 8,907 square feet of library space.
The VIRL have started discussions with the Town of Sidney and the District of North Saanich on options for renovation, replacement or new facilities. Mayor and Council would like to hear what the residents of North Saanich want for local library services.
Residents need to know how we pay for library services. As a member of the VIRL, North Saanich pays a per capita share towards the entire VIRL library system on Vancouver Island. We pay towards improvements, for example, in Courtenay and Courtenay residents would pay towards any improvements here in North Saanich. In other words, if there were to be a new library or renovated library in North Saanich/Sidney, it would be paid for by the entire membership of the VIRL. Building a new library in North Saanich or Sidney of approximately 6,000 square feet would result in an annual increase of about $22,242 to the North Saanich share of the library levy. The 2013 levy was $692,332. That would equal an increase of about $1.98 per person each year in North Saanich.
Even if there were no improvements to library service in North Saanich, our residents would still continue to pay increases required for improvements elsewhere in the VIRL service area.
Council is interested in knowing what you think about the following options:
1. A new library located in North Saanich 2. A new library located in Sidney 3. A renovated library at the current location in Sidney 4. No changes in service
We anticipate having community discussions on the library service in early 2015. In the meantime, the VIRL presentation to Council and the VIRL Consolidated Facilities Master Plan Companion Report and Facilities Policy are available for your review.
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Vancouver Island Regional Library Consolidated Facilities Master Plan Companion Report and Facilities Policy
Strong Libraries Strong Communities Page 48 of 162
Vancouver Island Regional Library Consolidated Facilities Master Plan: Companion Report
Consolidated Facilities Master Plan: Companion Report
Background
This report is a companion document to the Consolidated Facility Master Plan (CFMP) prepared in 2009 by DNA. The companion report was originally produced to winnow down the problems associated with interpreting the original report which was massive. Those two reports underpinned the new Facility Policy and it is important to keep the companion report and facility policy current. The companion report now serves as the base tool for setting priorities insofar as facilities are concerned.
Introduction
The evolving role of the library has created a set of new and complex challenges for those delivering library buildings and services. The libraries of the 21st century are no longer simply repositories for books. They have changed and expanded, been rethought and redesigned. Libraries now provide an increasing range of different services using a multitude of media, and reach a more diverse audience than ever before. It seems that the library is becoming a must-have element in the services sought after by a community. A familiar, if aging, institution in both the rural and urban townscape appears to be an essential to the delivery of an invigorated quality of life in today’s community.
The Board of Trustees of the Vancouver Island Regional Library (VIRL) is committed to achieving its mission by maintaining and further developing an integrated network of service points, underpinned by designated resource hub libraries offering in-depth information and reader’s advisory system wide. Together these approaches to the provision of library service are intended to enable access to library services by all VIRL customers, and provision of library services which are responsive to the needs of VIRL customers.
Facilities are designed to best meet community needs. Ideally, library facilities are flexible, functional, attractive and adaptable. Major service factors taken into consideration when developing a building program are collection size, deployment of technology, adult and children’s programming, lounge seating, study space and multipurpose meeting space. The library must comply with federal, provincial and local building codes and safety regulations. Barrier free physical access for the disabled is required for all new buildings and desirable for existing structures. Architectural formulas for space allocation are used to determine actual facility size and design.
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Vancouver Island Regional Library Consolidated Facilities Master Plan: Companion Report
The Board debated at great length prior to commissioning this report the necessity of establishing a base line, a way forward, a new strategy. Preliminary investigations by staff indicated that the findings of the commissioned report would be eye opening if nothing else. Please remember that the organization is now 75 years old, and the state of facilities did not happen overnight. By developing a multi-pronged approach with achievable deliverables the situation can be remedied.
Consolidated Facilities Master Plan (CFMP)
The following recommendations are outlined in the Consolidated Facilities Master Plan (CFMP):
PCensus software to update population and demographic information was deployed and as Census data becomes available every five years, the priorities should be reviewed on a similar cycle. The time to plan and develop a facility can be substantial and the five year timeframe is therefore reasonable. 0.6 square feet per capita, minimum service location 2750 s/f. Priorities based on greatest number of people benefiting, however must be flexible enough to take advantage of opportunities. To avoid a deferred maintenance situation maintenance of facilities is a budget priority. Develop appropriate budgets for furniture, fixtures and equipment. Site selection criteria.
Potential VIRL Response to Issues Arising from Consolidated Facilities Master Plan (CFMP) Report
Due to the nature and scope of the recommendations a process is needed to bridge the old to the new. That process should address how VIRL deals with:
Priorities in the areas of health, safety, WCB and ergonomics Recognition of deferred projects and associated expectations Separation of deferred maintenance items from long term facility planning Ongoing management of maintenance items The unique urban / rural mix of the service locations Utilization and maximization of existing spaces – Harbourfront and Central Services Application of new criteria and guidelines
Going forward, it is imperative that funding for maintenance and repairs, furniture, fixtures and equipment be provided on a continual basis to maintain acceptable levels. Maintenance of facilities must be a financial priority now and in the future.
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Vancouver Island Regional Library Consolidated Facilities Master Plan: Companion Report
Transitional Funding Strategy
The Consolidated Facilities Master Plan (CFMP) outlines the need for two distinct and independent components that must be funded: maintenance and long term facility replacement.
Maintenance Three components make up maintenance priorities. These items are generally operational issues which have been poorly addressed in the context of the VIRL budget.
They are as follows: Deferred Maintenance (items identified in the Consolidated Facilities Master Plan (CFMP) as needing urgent attention): Correcting deferred maintenance plan focuses first on Health & Safety and WCB compliance issues followed by routine maintenance and aesthetic issues.
Maintenance (includes regular ongoing maintenance, typically items that are the responsibility of a tenant): Annually it would include servicing of significant mechanical and plumbing issues such as HVAC heater and hot water but not typically replacement of those items. This category would include regular significant updating of tenant improvements such as paint, carpets, and general appearance items inside the facility. It does not include structural or building envelope items.
Furniture, Fixtures and Equipment (includes all of the movable items inside a branch such as computers, tables, chairs, printers, copiers and task lighting etc.): The consultants identified the need to budget $8.00 per square foot as a benchmark to support the deferred and ongoing maintenance requirements of VIRL service locations. (5/8ths for maintenance and 3/8ths for furniture, fixtures and equipment). Approximately $1.15M was required to address the outstanding issues. That must then be maintained on an annual basis.
VIRL management will be taking the position with landlords that it is the landlord’s responsibility for all major systems, structural and building envelope issues. VIRL’s responsibility for maintenance will be limited to the extent possible to routine maintenance items that typically fall to a tenant. Unusual or lifespan replacement issues are expected to be dealt with by the landlord.
In order to lessen the impact on member jurisdictions, an annual additional levy of 1% per year was approved to be added to the budget beginning in 2011, with the allocations split 5/8ths to facility maintenance and 3/8ths to furniture, fixtures and equipment, until such time as funding of $8.00 per square foot, indexed by CPI, is achieved. The required funding would be achieved in approximately 10 years.
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In order to fast track outstanding deferred maintenance issues that pose safety or health concerns, funding should be allocated from the long term maintenance fund.
Funding will be used firstly to correct health & safety / WCB issues, secondly to correct deferred priority maintenance and deficiencies as identified in the annual Facility and Maintenance Repair Report and of course to regular scheduled maintenance as it becomes due. Long Term Facility Planning, Replacement/Expansion
This is a singular planning issue, driven by space requirements and the need to provide library services for a designated number of people. When developing a new facility the building program should address current needs and expectations, plus future space requirements if a community is growing. The suitability of building use is expected to exceed 20 years. Facility planning, replacement and significant enhancement are driven by VIRL, and VIRL as the service provider consults with the local areas to ensure their concerns are hears. VIRL now has the ability to borrow and therefore is in a better position than in the past to bear the initial capital costs and costs association with future expansion to the physical space. However, where direct ownership is not an option, VIRL must seek member jurisdiction involvement and / or the private sector to source suitable space on a leased basis. VIRL’s responsibility, whether as a tenant or owner, is the ongoing provision and maintenance of furniture, fixtures and equipment.
Priority List
It was recommended by the consultants that population be the only criteria by which the priority list be based. However, this approach does not recognize the unique urban / rural mix of the VIRL service area. Therefore, staff recommended that two priority lists be established: the urban priority list to be based on 100% population; and, the rural list to be based on the following criteria: 10% population, 30% date of most recent move/work, 30% compliance with minimum requirements, 30% physical condition (inspection reports).
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Vancouver Island Regional Library Consolidated Facilities Master Plan: Companion Report
VIRL Facility Priorities
Large / Urban Branches
Urban branches are dealt with based on the percentage of population served as the most relevant criteria that produces the greatest good for the greatest population for the money spent. Populations are based on catchment areas flowing from the 2011 census and have no specific relation to urban containment boundaries. The most recent catchment populations and resulting priorities for urban branches appears below.
Require Space for Library Required Service Space for (Projected 2011 Library Population Catchment Current % Service assuming Percentage Change Area Branch Population (Current 1.5% growth in population 2006 Branch Population Size Served Population) / 20 year) - 2011 Sooke 17,621 3,696 35% 10,573 14,802 28.13% South Cowichan 13,253 3,300 42% 7,952 11,133 7.02% Parksville 24,941 6,269 42% 14,965 20,950 7.01% Campbell River 36,096 9,683 45% 21,658 30,321 8.06% Sidney / North Saanich 22,267 6,240 47% 13,360 18,704 0.58% Port Alberni 24,701 7,276 49% 14,821 20,749 -0.22% Courtenay 41,018 12,521 51% 24,611 34,455 7.91% Comox 15,917 1,220 56% 9,550 13,370 9.46% Cowichan 37,572 12,800 57% 22,543 31,560 5.31% Ladysmith 12,474 4,310 58% 7,484 10,478 3.42% Qualicum Beach 17,663 6,842 65% 10,598 14,837 1.85%
Nanaimo – North 36,630 17,600 80% 21,978 30,769 Nanaimo – Harbourfront 50,379 25,000 83% 30,227 42,318 Nanaimo – Wellington 11,700 4,800 68% 7,020 9,828 Nanaimo Area* 96,709 47,400 80% 59,225 82,916 6.07%
*Nanaimo branch populations – 80% of Wellington population located within 2km radius of branch presume to stay at Wellington Nanaimo North Branch presumed to exclude the 80% of Wellington noted above
Note that the Nanaimo North branch currently under development was seen as the highest priority at the time and if not completed, would remain so. The high growth rate in Sooke places it as a very high priority following by several other communities some of which would prefer to advance while others have shown signs of wishing to defer change for at least a period.
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Small / Rural Branches Priorities
Rural branches, on the other hand, are more numerous, smaller, and may present opportunities for correction of deficiencies quicker simply because they are not as expensive individually. 10/30/30/30
e 2
Branch Score Physical Growing? Phys Cond Phys Condition 4 Condition Compliance Reno/Move Most Recent Most Recent Yrs since lastYrs since Reno/Mov Reno or Move Reno % Pop Served% Pop w/ Min. Req’s. Min. w/ % Pop Served% Pop 1 Compliance with Minimum Req’s 3
Union Bay 42 5.8 1995 18 5.4 21 6.3 26 7.8 25.30 Yes Tofino 102 -0.2 2005 8 2.4 8 2.4 19 5.7 10.30 Yes Port Hardy 103 -0.3 2003 10 3 4 1.2 5 1.5 5.40 Yes Bowser 139 -3.9 2008 5 1.5 5 1.5 0 0 -0.90 Yes Cumberland 140 -4 2013 0 0 1 0.3 0 0 -3.70 Yes Ucluelet 164 -6.4 2010 3 0.9 1 0.3 0 0 -5.20 Yes Chemainus 28 7.2 1990 23 6.9 12 3.6 39 11.7 29.40 No Hornby Island 145 -4.5 1990 23 6.9 10 3 33 9.9 15.30 No Port McNeill 89 1.1 2005 8 2.4 8 2.4 27 8.1 14.00 No Masset 176 -7.6 1983 30 9 14 4.2 21 6.3 11.90 No Queen 121 -2.1 2007 6 1.8 12 3.6 26 7.8 11.10 No Charlotte Sayward 176 -7.6 1992 21 6.3 9 2.7 29 8.7 10.10 No Gold River 202 -10.2 1992 21 6.3 8 2.4 22 6.6 5.10 No Cortes 104 -0.4 2013 0 0 15 4.5 0 0 4.10 No Port Alice 253 -15.3 1980 33 9.9 10 3 21 6.3 3.9 No Woss 276 -17.6 2002 11 3.3 16 4.8 36 10.8 1.30 No Sointula 255 -15.5 1990 23 6.9 11 3.3 18 5.4 0.10 No Cowichan Lake 112 -1.2 2013 0 0 1 0.3 0 0 -0.90 No Gabriola 130 -3 2012 1 0.3 1 0.3 0 0 -2.40 No Sandspit 337 -23.7 1987 26 7.8 9 2.7 16 4.8 -8.40 No Quadra Island 253 -15.3 2012 1 0.3 1 0.3 0 0 -14.70 No Bella Coola 266 -17 2012 1 0.3 1 0.3 0 - -16.00 No Tahsis 475 -37.5 1983 30 9 11 3.3 26 7.8 -17.40 No Port Renfrew 335 -23.5 2012 1 0.3 1 0.3 0 -22.90 No Port Clements 479 -37.9 2008 5 1.5 2 0.6 0 0 -35.80 No
1. Dates are extracted from previous plans or known recent events 2. From 3.1 Compliance with Minimum Requirements, CFMP Building Assessment Report - no=1, yes=0 This section may not have been updated to reflect recent changes 3. From Inspection Report for each branch, CFMP Building Assessment Report - fair=1, poor=2 – May also require updating 4. From 3.0 Branch Description, CFMP Building Assessment Report 5. From Structural Condition Assessment, CFMP Building Assessment Report Denman (an Electoral Area) and Lantzville (an incorporated Municipality) have both requested inclusion in the planning process.
Of note is the number of smaller municipalities that have changed their status since the last report was produced from growing to no longer growing. Fourteen branches in 2009/10 were located in areas that continued to see growth (albeit small in some cases). That number is now 6 (six).
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Transitional Funding for Facility Provision/Expansion
Ongoing funding for planned facility replacements needs to be increased if VIRL is to adequately outfit spaces provided by communities. Conservatively, 1% per year will provide the funding over time, assuming there are occasional delays in providing new facilities. Each year an update on progress with regard to facility financing forms an integral part of the budget process.
Appendix B
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Appendix C
The following rules of thumb have been used to determine facility size by major components:
Collection space 1 square foot for every 10 volumes/items (111 volumes per sq m) User space 30 square feet (2.7 sq m) per user space @ 5 user spaces per 1,000 population Staff space 150 square feet (13.9 sq m) per staff member Public-access computer work space 25 square feet (2.3 sq m) per workstation Meeting room space 10 square feet (0.9 sq m) per seat Programming space 10 square feet (0.9 sq m) per child Washrooms, janitorial, mechanical, 25% of net space etc. Multipurpose rooms Based on community service and program objectives
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Vancouver Island Regional Library Consolidated Facilities Master Plan: Companion Report
1. That future development of library facilities include a target branch size of 2750 square feet or 0.6 square feet per capita, recognizing that this target may need to be adjusted for smaller rural communities; 2. That an annual additional maintenance, fixtures, furniture & equipment levy of 1% per year be added to the budget, with the allocations split 5/8ths to maintenance and 3/8ths to furniture, fixtures and equipment until such times as funding of $8.00/sf, indexed by CPI, is achieved; 3. That an additional facility reserve levy of 1.25% per year be added to the annual budget until such time that the pent up demand is satisfied; 4. That existing sites which are undersized be grandfathered in their present geographic location until such time as population increases warrant replacement, and that grandfathered branches be maintained with a focus on WCB and health & safety issues subject to funding provided by the additional maintenance levy above, and that priority maintenance be given to the rural branches as identified in the CFMP report; 5. That rural branches be prioritized on a weighted basis (10% population 30% date of most recent move/work, 30% compliance with minimum requirements, 30% physical condition) as outlined in this report; 6. That one or more as necessary rural and one urban branch per year be considered by the Board for expansion or replacement when requested by the local jurisdiction; 7. That local jurisdictions develop a joint VIRL/jurisdictional building committee for design of new or expanded space; 8. That urban branches be prioritized based on percentage of population served, and that the priority list, together with service model guidelines, be shared with the jurisdictions; 9. That new/expansion proposals be dealt with on a case by case basis and be initiated at the political level by the participating jurisdiction. Subject to VIRL board approval, and with VIRL staff involvement, jurisdictions may proceed with development and approval of plans; 10. That Wellington/North Nanaimo be considered as a unit in order to address the most chronically underserved population of the system; 11. That the Nanaimo North area be considered for a branch at Central Services, and that the Regional District of Nanaimo and City of Nanaimo be requested to source funding. *Recommendations as adopted at June 19, 2010 Vancouver Island Regional Library Board of Trustees meeting
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Facility Decision Process
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Vancouver Island Regional Library Board Policy: Facilities
Facilities
Purpose The purpose of this policy is to ensure facilities meet the mission of the Vancouver Island Regional Library (VIRL) Board by maintaining and further developing an integrated network of service points, underpinned by designated resource hub libraries offering and supporting the delivery of in-depth information and readers’ advisory services system-wide. Together, these approaches are designed to be responsive to the needs and expectations of VIRL customers. Facilities are designed to best meet the community needs. Ideally, library facilities are flexible, functional, attractive and adaptable. Development of a Permanent Service Delivery Location
It is the responsibility of the associated political jurisdiction to make a request in writing to the Board to consider the development of a permanent service delivery location. A population threshold of 4,600 is expected to be met in 20 years’ time in order for a branch to be considered by the Board. If the Board approves the request, it is the associated political jurisdiction’s responsibility to conduct a public consultation process. Service Delivery Models
To maximize efficiencies and effectiveness VIRL offers a multi-tiered service delivery model. Requests for contracting library services from VIRL will be between the political jurisdiction and the Board of the Vancouver Island Regional Library. Discussions will be undertaken with individual or local interest groups. Books-by-Mail Books-by-Mail is an individualized serviced offered to communities of less than 799 people. All requests are handled at the nearest resource hub. The associated political jurisdiction can make a request in writing to the Board to consider the development of a permanent delivery location. A population threshold of 4,600 is expected to be met in 20 years’ time in order for a branch to be considered by the Board.
Adopted: June 11, 2011 Revisions Adopted: September 15, 2012 11 Page 59 of 162
Board Policy: Facilities Vancouver Island Regional Library
eLibrary It is the vision of the Vancouver Island Regional Library to become a provincial leader in the integration of technology into library services. Electronic resources and technological access to information and services will not result in the demise of the library as a destination. Rather, technology will be expanded and used to enhance customer access place of work, or other locations within the community to library services, whether from within library branches or from home. Using new tools customers and staff will access information resources more effectively and communicate in new and innovative ways. Services offered electronically will be tailored to the individual needs of customers, recognizing the diversity of the community, social and economic barriers faced by all its members. Core Library The Core Library is located in a concentrated area of expressed need. The physical size of the Core Library is a target of 2,750 square feet serving a population up to and including 4,600. The service is valued as a focal point of the community identity, a community meeting place and a destination for all. It may be co-located. It provides convenient access to the resources of the entire library system. Core children’s services (including programming) and services to targeted groups such as teens or seniors may be stressed. The collection may contain up to 15,000 popular items. Electronic information resources provide access to a broad range of reference and support materials. Access to the Internet will be provided in relation to the population served. Community Library The Community Library is a local community focal point and is a gathering place and an intentional destination. It may be co-located. The Community Library is up to 18,000 square feet. The building should support the growth of the community for 20 years. These libraries focus their services on recreational and informational needs, providing access to a full range of print and non-print items. Their collections, based upon demand, support browsing and general information. The base core collection is further developed to support a broader range and scope of information. The Community Library delivers information and reader’s advisory services, programming for all targeted groups, outreach, reading lounge, designated study space and multipurpose meeting space are all part of their mandate. Access to the Internet will be provided in relation to the population served.
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Board Policy: Facilities Vancouver Island Regional Library
Resource (Hub) Library The Resource (Hub) Library underpins the delivery of information and readers’ advisory services throughout the Board’s service area. Further to that it provides community needs to the local area. It may be co-located. The Resource Library exceeds 18,000 square feet based on population. The building should support the growth of the community for 20 years. Its extensive collections serve the recreational and informational needs through a mix of circulation and electronic materials. Local or special collections may also be developed and housed in hub libraries. The resource hub library has an important role in supporting the print and nonprint infrastructure of the library system through the development and provision of specialized in-depth collections and staff expertise. It provides the full range of services for children and adults, programming, outreach, distribution centre for the hub, and multipurpose meeting space are all part of its mandate.
Standards: Size and Site
Standards are defined as a degree or level of requirement, excellence or attainment that serve as a point of reference. They are a framework for planning and achieving best practices and excellence in the management and provision of library service. At the same time, standards provide a baseline measure for the development of facilities. VIRL will:
Establish and maintain libraries according to the service delivery model. Locate facilities as best possible utilizing site selection criteria. Use a recognized source (PCensus or Stats Canada) to access population and demographic information on which to base needs for new or expanded facilities. Implement a minimum target size of 2,750 sq ft or 0.6 sq ft per capita. Recognize the difference between urban and rural delivery by: o Grandfathering existing sites in their present geographic location until such time as population increases warrant replacement, and that grandfathered branches be maintained with a focus on WCB and health & safety issues subject to funding provided by the additional maintenance levy above, and that priority maintenance be given to the rural branches as identified in the CFMP report. o Base rural priorities on a weighted basis (10% population 30% date of most recent move/work, 30% compliance with minimum requirements, 30% physical condition) as outlined in this report. o Consider one or more rural branches and one urban branch per year be considered by the Board for expansion or replacement when requested by the local jurisdiction.
Adopted: June 11, 2011 Revisions Adopted: September 15, 2012 13 Page 61 of 162
Board Policy: Facilities Vancouver Island Regional Library
An additional levy of 1.25% per year for facilities over a 10 year period, and an additional levy of 1% per year for maintenance over a 10 year period, is required to implement this policy. Implement as opportunities arise the preferred ownership model. 1. VIRL ownership 2. Public sector ownership 3. Private sector ownership
Donation of Property: refer to Donations and Corporate Sponsorship Policy
Standards: Hours of Operation
Core Service Model
5 days per week maximum 20 hours minimum to maximum 42 hours 2 consecutive closed days (contractual requirement) Variety of morning and evening hours Open hours between 10am - 8pm
Community Service Model
5 - 7 days per week 60 hour maximum 4 evenings per week Variety of morning and evenings Open hours between 10am - 8pm Sunday 12:30 pm - 4 pm if funding available
Hub Service Model 7 days per week 65 hours per week plus 4 evenings per week Variety of morning and evenings Open between 10am - 8 pm Sunday 12:30pm – 4pm
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Board Policy: Facilities Vancouver Island Regional Library
Standards: Staffing Specifications
Core Service Model
Classification FTE Page > 0.5 Clerical 1 - 2.5 Technician 1 - Is assigned to the zone and works under the direction of a librarian
Community Service Model
Classification FTE Page > 2 Clerical 2.5 – 5 Librarians 2 - 3 Library Manager 1
Hub Service Model
Classification FTE Page 2 – 5 Librarian 2 – 6 Library Manager 1
Adopted: June 11, 2011 Revisions Adopted: September 15, 2012 15 Page 63 of 162
Board Policy: Facilities Vancouver Island Regional Library
Prototype Library Building Program / Minimum 2,750 sq. ft.
Total Area (SF) Description / Standard Collection Space 1,000 15,000 books @ 15bk/sf Circulation Desk 150 Public Access Catalogues 40 User Seating 240 8 seats x 30sf Children’s Area 300 12% of area Teen Area 100 4% of area Public Access Computer Space 100 4 users Work / Storage Room 250 11% of library area Washrooms 80 1 male 1 female Circulation 490 19% of net area Total 2,750
Site Selection Criteria
Site 1 Site 2 Site 3 Site 4 Site 5 Site Physical Site 1 Site accommodates facility which meets area standard for catchment area 2 Central to catchment area 3 Site is in future growth area 4 High visibility within community 5 Close to commercial node / activity 6 Close to other community facilities 7 Site restrictions (i.e. flood plane or restrictive covenants) 8 Library use permitted by existing zoning Site Access 9 Accessible by public transit 10 Vehicle parking is maximum permitted by zoning 11 Bicycle parking is provided (as per zoning if applicable) 12 Access for service and delivery vehicles Building 13 Meets minimum area requirement (for branch size) 14 Meets building code standards 15 Barrier free access 16 Access to telephone, Internet, cable, communication infrastructure 17 Overall premises / building is in good condition 18 Available for long term period (20 years) 19 Affordable 20 Separate entrance Total (maximum score = 100):
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Board Policy: Facilities Vancouver Island Regional Library
Facility Decision Process
Adopted: June 11, 2011 Revisions Adopted: September 15, 2012 17 BELLA COOLA Page 65 of 162 Page 66 of 162 Page 67 of 162 QUADRA ISLAND Page 68 of 162 Page 69 of 162 Page 70 of 162 GABRIOLA ISLAND Page 71 of 162 Page 72 of 162 Page 73 of 162 Page 74 of 162 COWICHAN LAKE Page 75 of 162 Page 76 of 162 Page 77 of 162 Page 78 of 162 Page 79 of 162 PORT RENFREW Page 80 of 162 Page 81 of 162 Page 82 of 162 CUMBERLAND Page 83 of 162 Page 84 of 162 Page 85 of 162 Page 86 of 162 Page 87 of 162 Page 88 of 162 CORTES ISLAND Page 89 of 162 Page 90 of 162 Page 91 of 162 NANAIMO NORTH Page 92 of 162 Page 93 of 162 Page 94 of 162 Page 95 of 162 Page 96 of 162 Page 97 of 162 NORTH SAANICH Page 98 of 162 Page 99 of 162 Page 100 of 162 Presentation to the District of North Saanich Committee of the Whole
May 12, 2014
Rosemary Bonanno, BA MLS Adrian Maas, CGA Executive Director Director of Finance Page 101 of 162 Sidney/North Saanich Branch Page 102 of 162 Page 103 of 162 Your Library Card: The most valuable card in your wallet! Page 104 of 162 Discover Your Branch……
Access to over One Million Items Page 105 of 162 More Than Just Books… Page 106 of 162 Our eLibrary Page 107 of 162 Free Programs
Gripping Yarns: Knit & Crochet Circle
Good Morning Rhymetime
Writers Group
Lego® Stories
Downloadable eBook Workshop
And many more… Page 108 of 162 Page 109 of 162 Page 110 of 162 Where we were
• In past years, the Library Board constrained budgets artificially by deferring maintenance and development, reducing contributions to long-term reserves and failing to adequately plan for the future. • This resulted in substandard facilities that were undersized and an inability to fund change with cash. • The Board commissioned a Consolidated Facilities Master Plan report in 2009 that was debated in 2010, which resulted in a long-term strategy and a new facility policy. • The long-term strategy is a 10-year funding increment plan designed to avoid significant spikes in the budget. This, combined with a borrowing strategy and ownership options, provides the Board with the ability to move Page 111 of 162 forward. Cumberland Branch: Before & After Page 112 of 162 Cortes Island Branch: Before & After Page 113 of 162 Quadra Island Branch: Before & After Page 114 of 162 Consolidated Facilities Master Plan: Findings
• Virtually all branches were undersized in relation to industry standards. • Many branches had significant deferred maintenance issues. • Established budgets were deficient. • Planning timeframe was unreasonable and could not be accomplished. Page 115 of 162 VIRL Board Actions
Eleven recommendations were unanimously approved by the Board in June 2010, including: Establish new standards of 0.6 square feet per capita. Establish two streams of development to recognize the rural / urban dichotomy. Implement increases of 1.25% per year over 10 years; fund facility development over a longer timeframe thereby minimizing the impact. Correct maintenance deficiencies and provide funding for maintenance with increases of 1% per year over 10 years. New Branches considered on a case by case basis. Page 116 of 162 Where We’re At: Current Projects
Priorities established in the facility planning process have resulted in the following open facility files: Cowichan Lake Branch – new branch opened Fall 2013 – Awards given by VIREB and BCLA Port Renfrew – new branch opened Fall 2013 Cumberland – new branch opened Fall 2013, Awards given by VIREB and BCLA Nanaimo North Branch – construction in progress, opening early summer 2014 Page 117 of 162 Cowichan Lake Cumberland
Nanaimo North Page 118 of 162 Page 119 of 162 Where to Go - Options
• Renovate - what has been considered so far • Replace – New location (site criteria and size standards) • Supplement (sub branch to augment existing facility) Page 120 of 162 Page 121 of 162 Page 122 of 162 Page 123 of 162 Page 124 of 162 Replace/Supplement -Priority / Preferences / Process Facility Priority List
Require Space for 2011 Required Space Library Service Catchment % for Library (Projected Population Percentage Change in Area Current Branch Population Service (Current assuming 1.5% growth population 2006 - Branch Population Size Served Population) / 20 year) 2011 Sooke 17,621 3,696 35% 10,573 14,802 28.13% South Cowichan 13,253 3,300 42% 7,952 11,133 7.02% Parksville 24,941 6,269 42% 14,965 20,950 7.01% Campbell River 36,096 9,683 45% 21,658 30,321 8.06% Sidney / North Saanich 22,267 6,240 47% 13,360 18,704 0.58% Port Alberni 24,701 7,276 49% 14,821 20,749 -0.22% Courtenay 41,018 12,521 51% 24,611 34,455 7.91% Comox 15,917 1,220 56% 9,550 13,370 9.46% Cowichan 37,572 12,800 57% 22,543 31,560 5.31% Ladysmith 12,474 4,310 58% 7,484 10,478 3.42% Qualicum Beach 17,663 6,842 65% 10,598 14,837 1.85% Nanaimo (includes
Nanaimo North, Page 125 of 162 96,709 47,400 80% 59,225 82,916 6.07% Harbourfront & Wellington) Priority / Preferences / Process
VIRL Board Preferences • Direct Ownership • Partnership • Private Sector
• Renovation – Recent Renovations may impact priorities Page 126 of 162 Priority / Preferences / Process
• A process endorsed by the Municipal Finance Authority and the Ministry of Community, Sport and Cultural Development permits VIRL to access borrowing with the support of member jurisdictions and Regional Districts
Benefits: • Borrowing permits ownership. • Debt payments are equivalent to lease payments, but eventually stop. • Direct ownership guarantees tax exemption, thereby reducing costs. • Capital appreciation accrues to the benefit of member jurisdictions.
• Does not impair local jurisdiction borrowing ability. Page 127 of 162 Summary
• Discussion with Sidney needed • Decision on North Saanich / Sidney preferences would be most helpful Page 128 of 162 Page 129 of 162 Page 130 of 162 Page 131 of 162
2015
SIDNEY/NORTHBELLA COOLA SAANICH
MEMBERSHIP DEMOGRAPHICS 11% KIDS 6% TEENS 83% ADULTS
ABOUT YOUR BRANCH In 1966, the communities of North Saanich and Sidney joined VIRL and a branch was opened on Beacon Ave. In 1967, the library moved to the Annex at SANSCHA Hall. The library has been at its current location, a few blocks QUICK STATS from Sidney's downtown, since 1982. POPULATION SERVED:
1 LOCATION 10091 Resthaven Drive, Sidney, BC, V8L 3G3
2 HOURS 21,915 Mon 10 - 8 COLLECTION SIZE: Tue 10 - 8 Wed 10 - 8 Thu 10 - 8 Fri 10 - 5 Sat 10 - 5 41,798 Sun 12:30 - 4 CIRCULATION TOTAL: 3 CONTACT 6 COMPUTER tel. (250) 656-0944 288,588 STATIONS email [email protected]
virl.bc.ca/branches/sidney-north-saanich Page 132 of 162
20152014
SIDNEY/NORTH SAANICH EXPLORE YOUR LIBRARY...
1 3 THE TOTAL CIRCULATION VALUE OF YOUR CARD 288,588 $696 $ *A total of physical and digital items circulated. The unique value of your library card is calculated by dividing the market value of resources borrowed from your library by the number of registered borrowers. 15,992 230,167 PUBLIC COMPUTER PHYSICAL ITEMS SESSIONS CHECKED OUT
202 2 NO. OF PROGRAMS
PROGRAM 2,355 1251 GROWTH! 246 LITERACY WiFi ACCESS (GB) STORIES STATION SESSIONS 6,506 READ* NO. OF ATTENDEES
4 BRANCH USAGE 6 The chart above breaks visitorship down by usage. COMPUTER Note that one customer can use an internet station, STATIONS tap into the wi , and take out a book within one visit! The chart does show the popularity of internet use to total visitorship.
TOTAL VISITORS: PROGRAM GROWTH From story-telling to adult education and digital literacy training: your local library is an invaluable resource to the community. *A typical Storytime will be two stories read aloud. 152,676
STRONG LIBRARIES. STRONG COMMUNITIES. Page 133 of 162
FAQs http://web.archive.org/web/20161026234527/http://www.northsaanich.c...
http://www.northsaanich.ca/Residents/Library_Services_Future/FAQs.htm?PageMo Go
1 capture 26 Oct 2016 2015 2016
> Welcome to North Saanich > Residents > Library Services Future > FAQs
FAQs
What is VIRL?
VIRL is the Vancouver Island Regional Library (our current library service provider).
What is GVPL?
GVPL is the Greater Victoria Public Library (this is the library system operating in most areas of greater Victoria but not in North Saanich, Sidney or Sooke).
Why is a new branch being considered?
VIRL has advised that our community is underserviced by the current shared library branch.
Will taxes have to increase to pay for the proposed Panorama Branch?
There would be no increase in taxes to pay for the capital costs of building or furnishing a new library. These costs are already included in our annual levy to VIRL whether or not we have a new library.
Will we be able to use the Sidney Library?
If a new branch were to be built by VIRL in North Saanich, our residents and Sidney residents would have full access to both branches.
How big will the Panorama Branch be?
While there has been no decision on branch size, a branch between 4,000 to 6,000 square feet in size has been proposed. For comparison, the Sidney Branch is about 6,000 square feet.
Why are we not joining the Victoria Library system?
North Saanich could join the Victoria system. There are different costs associated with the two library systems.
In the Victoria system, North Saanich would contribute (pay for) a library facility and would pay for the initial furnishing, equipment, and library collection which then becomes property of the GVPL. In the VIRL system, all of these costs are covered by our current annual levy. This levy is more than the GVPL levy would be but the difference ($165,464 inclusive of principal and interest) would only service a $2,000,000 mortgage which is less than the estimated cost of $ 2,350,000 to $3,000,000 for the capital and equipment cost for a library of about 6000 square feet in size.
Would Parking at Panorama be a problem?
All parking required for a library at the Panorama site would be provided with a new library. This will be new parking in addition to the existing parking at the property.
1 of 3 5/31/2017 11:24 AM Page 134 of 162
FAQs http://web.archive.org/web/20161026234527/http://www.northsaanich.c...
Is a single branch in Sidney all that is needed? Go 1 capture VIRL has advised that North Saanich and Sidney populations need about 14,000 square feet of library space. 26 Oct 2016 2015 2016 The current branch in Sidney is 6,000 square feet.
Would operating two branches cost taxpayers more?
There would be an additional cost to operating two libraries. If a new library of 6,000 square feet were built in North Saanich, the annual library levy would increase by $21,000 or about $1.40 per resident.
Are Libraries nearly obsolete?
No. Libraries continue to be an important community service.
Isn’t the current Sidney Branch big enough?
The current branch in Sidney is only 6,000 square feet. VIRL has advised that North Saanich and Sidney need about 14,000 square feet of library space which is approximately 8,000 square feet more than we currently have.
Is the plan is to have only the one branch at Panorama?
No. The proposal is to have a second branch that serves both North Saanich and Sidney residents.
Could there be a new library in Sidney in addition to one at Panorama?
Yes. VIRL has advised that they would build a new library or renovate and/or expand the current Sidney library in addition to building a facility at Panorama. Our current library levies include the costs for these projects.
Should Panorama land be retained for recreational use?
Libraries are considered recreation and the Panorama land lease to the Capital Regional District includes the provision to build a library on the site.
As a North Saanich resident, how can I access the Greater Victoria Public Library system?
You can access the GVPL facilities with a BC OneCard or you can buy a GVPL card for $200 a year.
Where is the proposed location for the new library on the Panorama Site?
The proposed location is shown on the plan below. This location retains a greenbelt buffer to the adjacent neighbourhood and is in a highly visible and accessible location.
What amenities and services might the new branch contain?
This is not decided yet. Council is interested in your views and wishes on amenities and services and the District will provide these to VIRL. We understand that VIRL will have a consultation with the community on services and amenities prior to making its decision.
What are the next steps in the process?
Council will consider feedback on the proposal after the summer and then make a decision on next steps. If Council wishes to proceed, it will advise VIRL and VIRL will then initiate the design process and seek public input on services and amenities.
Would the proposed library impact the current trail and will this be a loss of trail ways for the community?
2 of 3 5/31/2017 11:24 AM Page 135 of 162
FAQs http://web.archive.org/web/20161026234527/http://www.northsaanich.c...
Go Yes it is likely that a new library would impact the current trails on the Panorama Site. However, as part of the project, the existing1 capture trail would be relocated in the adjacent green belt being retained so that there is no net 2015 2016 loss of trail ways.26 Oct 2016
Council invites your comment on the proposed library and your questions. This FAQ page will be updated over the summer. Please provide your comments and ask your questions prior to September 1, 2016 by e-mailing the District.
3 of 3 5/31/2017 11:24 AM Page 136 of 162 Page 137 of 162
CrystalGotto
< From: FarrellBoyce _ _ Sent: Thursday, February 15, 2018 10:03 AM To: [email protected]; admin Subject: Letter from Friendsof Shoal Harbour urging inter-municipalcooperation in manaaging moored boats in Tsehum Harbour- Attachments: Abandoned boats letter 2.docx
The attached letter to the Mayors and Councils of North Saanich and Sidney. written by Farrell Boyce on behalf of Friends of Shoal Harbour, was prompted by a recent grounding of two derelict boats in Tsehum Harbour following the storm of January 21, 201 8.
Friends of Shoal Harbour continue to advocate for a joint. North Saanich/Sidney integrated management plan protective of the great value ofthe 1931 Migratory BirdSanctuary.
Following the lead of other municipalities, Sidney and North Saanioh oould take a signi?cant ?rst step toward an integrated management plan by ooordinating their efforts to deal with the problems created by unregulated offshore mooring of boats in Tsehum Harbour.
Support for this letter has been received from the Saanich Inlet Protection Society, Sea Change and Peninsula Streams.
Farrell Boyce on behalf of Friends of Shoal Harbour North Saanich BC, V8L 5L8
.C_|BQLl-‘LTIQE Mayor an Coipviateof?g 59.1%! June:Agenda i ElInfoPk :1 Reading?le EGENE I] Staffltecnmmendztsun' FEB152013 D -z_,,.m_izs__/ ?ow - 9}, \§ DISTRICTorNORTHSAANICH 1520 MlLLSROAD NORYHSMNICHBC VBL5S9 Page 138 of 162
February 13, 2018
To: Mayor and Council, District of North Saanich
Mayor and Council,Town of Sidney
From: Friends of Shoal Harbour Society
Subject: Derelict Boats Ashore in Tsehum Harbour: Reminder ofthe Need for a Joint (Sidney/North Saanich) Management Plan for Tsehum Harbour and Roberts Bay 1931 Migratory BirdSanctuary)
In the storm oflanuary 21, 2018, three boats came adrift and fetched up on the beach in front ofthe Sidney North Saanich Yacht Club ( PNR article ). One ofthese, a relatively new cabin cruiser, was refloated by agents of the owners and towed off for repairs. The two other vessels were in poor condition, unoccupied and presumably abandoned by owners who had failed to maintain their ground tackle.
Responsibility for the removal of a grounded boat lies first with the owner but frequently the owner cannot be identified because neither the boat nor the mooring is registered. Abandoned (unidentified) grounded boats have eventually been removed on an M basis but not before contaminating beach gravels with particles ofanti-fouling paint and other materials inimical to creatures of the intertidal zone. Nominally, the Coast Guard has the authority/responsibility to remove abandoned vessels but until recently, the funds assigned to this responsibility have been inadequate to the need although this may be changing.
Rather than dealing with sporadic groundings of insecurely moored vessels it would be better to prevent groundings by regulating the long-term mooring/anchoring of vessels in Tsehum Harbour (number of moorings, placements thereof, adequacy and maintenance of ground tackle, documentation of boat ownership, etc.). This is the approach contemplated by the Municipality of Central Saanich in dealing with boats moored offshore in the vicinity of Brentwood Bay and Tod Inlet Brentwood Bay Proposal .
A second concern associated with inhabited vessels moored offshore (live-aboards), a concern common to both Brentwood Bay and Tsehum Harbour, is pollution from raw sewage. Regulations (requirement to posses and use holding tanks, for example) notwithstanding, this is bound to occur when convenience overcomes discipline, even when efforts are made to enforce regulations and to provide pump-out facilities. The main bodies of Brentwood Bay and Tsehum Harbour, stirred by winds and tidal motions would have some (presently unknown) capacity to "absorb" raw sewage and this capacity would relate to the number of occupied anchored boats with less than perfect hygiene that could be tolerated. The City of Vancouver funded a study of the sources and distribution of E-Coli bacteria in False Creek, a popular anchorage at the eastern end of English Bay. The study showed that moored vessels contributed significantly to E-Coliconcentrations in mid»channe| (E-Coliin False Creek . The abovementioned study may be of some help in estimating the "live-aboard carrying capacity” of similar anchorages. Page 139 of 162
An obvious way to reduce sewage pollution from offshore-moored boats would be and outright ban on using moored boats as permanent homes. Vancouver’s management plan does not permit "permanent" live-aboards but does allow visiting boats (cruising yachts, for example) to anchor in False Creek for a "short stay" on the understanding that discharge of raw (black water) sewage is punishable by substantial ?nes (Vancouver administrative report Vancouver pump—out plan ). The Brentwood Bay/Districtof North Saanich proposal, on the other hand, recommends |ive»aboards forfirst priority for mooring buoys, provided they have insurance, pay the lease fee, have holding tanks and pump them out at shore facilities. A rigid adherence to the holding tank requirement could be restrictive because of installation costs ifthe vessel did not preciously have one, and the need to shift the boat from mooring buoy to a shore-side pump out facility every few days. Some sort of porta-potty, honey- bucket, row-ashore and shore-side toilet facility could be an adequate alternative. Nevertheless, these reasonable requirements could not be met by all the people whose only shelter was a decrepit old boat. This brings up the third issue related to managing moored boats, the dif?cult human problem of homelessness.
Getting it right in Tsehum Harbour on the moored boat and other foreshore issues that have become the responsibility of local municipalities calls for a deliberate plan (an integrated management plan) agreed to and implemented by both the Town ofsidney and the District of North Saanich. The concluding statements ofthe 1981 BC Ministry ofthe Environment study by Abs and Lozowy and those ofthe 2008 District of North Saanich Marine Task Force both recommend deliberate and integrated management plans as do the Friends of Shoal Harbour. An earlier 2009 initiative to develop such a plan did not succeed. In the interim, the Friends of Shoal Harbour, have continued to advocate for such a plan.
The Friends believe that a joint Sidney/North Saanich plan to deal with moored boats in Tsehum Harbour would be a good start in the direction of a more complete joint plan to manage other foreshore issues. The neighbouring District of Central Saanich is moving actively to deal with the moored boat problem, and there are otherjurisdictions grappling with the issues as well; all of these efforts are informative. This briefand incomplete review ofthe issues and possible solutions needs to be expanded and perhaps a ?rst step that Sidney and North Saanich might undertake together would be to commission a more thorough review of all the issues pertaining to local anchorages.
We look forward to your reply and would be pleased to attend a joint meeting with you or your staff to discuss how best to move forward and how we could assist you in that regard.
Farrell Boyce on behalf of Friends of Shoal Harbour Page 140 of 162 Page 141 of 162
Mayor and Council, February 17, 2018 District of North Saanich, 1620 Mills Rd., North Saanich, BC VBL5S9
Re: Marijuana Growing Regulations
Ladies and Gentlemen:
Recent reports have indicated that you intend to establish regulations that will apply to the growing of marijuana. One aspect that requires special attention is lighting.
Overnight, unshielded lighting can be a considerable interference of neighbours quiet and peaceful use of their property. Unshielded lighting needs to be prohibited.
The opportunity to establish regulations before marijuana growing becomes a reality may be short-lived. Fan-ning is generally excluded from local controls when 'acoeptedfam1 practices‘ are being followed. This allows, for example, farmers to spray their ?elds with manure and set off noise making devices despite complaints from neighbours.
There are no 'accepted farm practices‘ for growing marijuana because it is not yet an established farming activity. Necessary regulations can therefore be established from the outset.
Ifl may, I suggest a regulation that requires lighting in greenhouses and elsewhere to be shielded from sundown to sun—rise.This would ensure that lighting does not intrude on neighbouring property.
I look forward to your reply, not simply to acknowledge this letter but to provide me with draft regulations that include provisions to control lighting in marijuana growing operations.
Sincer l Mayor CM. Corporal? Jon f Cf EQLOJA D ouncilAgenda IntoPk E1ReadingFile North Saanich,BC ElStaffRecommendation V8L 5P8 E?F;Ei."XF®
DtSTRlCTOFNORTHSAANICH IEZOMILLSROAD NORTHSAAIMCHBC V81 SS9 Page 142 of 162 Page 143 of 162
Dear Mayor and Council:
19th Iwas in the audience on February when Jon Rabeneck ofthe Innovative Young Indigenous Leaders Symposium presented on behalfoithe Saanich Peninsula LocalAction Team. As he noted, District Council meetings do not commence with an acknowledgment that they are being held on traditional WSANECterritory.
Isthere a good reason why we don’t make this acknowledgment in North Saanich? If not, would it be difficult to institute such a policy?
I remember being in the audience during the meetings when the Dunsmuir rezoning was on the agenda; also in the audience at several ofthose meetings were people from the Pauquachin
First Nation, including band councillors and, once or twice, Chief Rebecca David. Idon’t recall ever hearing the acknowledgment as those meetings opened but Ido recall the instance when one ofthe group from UV1c,DavidSmith or David Mcllhenney, made the acknowledgment as he began his remarks. Personally, as a resident of North Saanich, Iwas embarrassed that Iwas hearing that from him and not regularly, as a matter of course, from the Chair.
Isay “matter of course”, which can have a connotation of something gradually losing its force because of constant repetition. This might be an argument against making the acknowledgment — why bother if it’s eventually going to become rote, and essentially meaningless? But words matter, and it’s all too easy to forget, ignore, deny, or take for granted how we colonists got here, to this place and this situation, and how we are blessed in so many ways.
For me, the acknowledgment would be a gentle, regular reminder that people were livinghere long before my ancestors showed up, and that as a current resident I,too, should be a steward of the land and should be doing my best, out of respect and gratitude for the land and the people that have been here for so long, to take good care of it.
So, my request is that Council please consider instituting the acknowledgment that our meetings are being held on traditional First Nations territory.
Thank you, and best regards
Robert Dempster Page 144 of 162 Page 145 of 162
To Mayor and Council, and North Saanich administration; This letter is to state my support for two issues to be debated at the next council meeting of March 5th, and please, to be included in the agenda: 1. To reduce motor vehicle speed on West Saanich Road, specifically between MillsRoad and Tseycum First Nation 2. To expedite a Truck Route Bylaw with regards to the aforementioned locations. Thank you for your consideration,
5/my?
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. ~ » Mayor //d7;X 5ew«4- 5c. (.0mm: —— F?zuncien %%v7—Za/0”- s::::.,r:'f.§..“ ElamStallRecommendation §n\v7E®_<‘—"—an 5 RecFEB27 2013 __..,1 razumus now Mom smucnso Val sss Page 146 of 162 Page 147 of 162
District of North Saanich
1620 Mi||s Rd.
North Saanich, BC, V8L559
February 27, 2018
Dear Mayor and Counciland North Saanich Administration;
This letter is to state our support for the two issues to be debated at the next council meeting on March 5"‘.
Please includeon the agenda the following issues:
1. To reduce motor vehicle speed on West Saanich Road specifically between Millsroad and Tseycum First Nation. 2. To expedite a Truck Route Bylawwith regards to West Saanich Road between Millsroad and Tseycum First Nation.
Thankyou for your consideration Regards,
/ / ““’ MM CIRCULATION Leasa Robson & Dan Robson West Saanich Rd. North Saanich, BC,V8L5T8
CouncilAgenda El infoPk ElReading?le El StaffRecommendation ECEWE FEB28 2018 D DISTRICTOFNORTHSAANICN i620 MILLSROM} NORTHSAANICHBC V8LSS9 Page 148 of 162 Page 149 of 162
To Mayor and Council, and North Saanich administration; This letter is to state my support for two issues to be debated at the next council meeting of March 5th, and please, to be included in the agenda: 1. To reduce motor vehicle speed on West Saanich Road, specifically between MillsRoad and Tseycum First Nation 2. To expedite a Truck Route Bylaw with regards to the aforementioned locations. Iwould also like to add a third request as follows: 3. To enforce these changes Thank you for your consideration,
4/%»»»« «W MM ?4LAJ~/u;L%.M 1/31, 575* E??? Mayor CAO CorpomteOffice’ AS191‘! E{o\Ind|Agenda El InfoPk E1nS$il?egcxF1:I E© EWE \2niendatiou
RFEB28 2093 E ?_____¢ _—_____. DISTRIC’!OFNORTHSAAMICN I820MILLSROAD .__..____ NORTHSMNICHBCVal 559 Page 150 of 162 Page 151 of 162
®l(..&§)lL«.~.5'3C.‘I£.9’.Saauae. Nonh SaanichBC V81.5N6 CANADA
17"‘February,2018
Sidlgy& NorthSgnjch RCMP.
Sim,
I wishto bring to your attentionan incidentlast nightFriday, 16”‘Februarythat concerned has worriedand many ofus in this neighbourhoodofCalypso]‘huge: and Gmenpark. At lopm thew wexethrce
houses sh.ukealanning|y40urneigl:honn-MrFrase1-plxrnedtluaepolice.Itappearstlulmy neighboursst wezehnvingaverymisybinhdaypanyandthe?ighleningscunds camefmmtherc,althoughIh:ywucfnnooimensetobc?rework:.
Valerie& Hans Edwards. c.c.North SaanichCouncil. Page 152 of 162 Page 153 of 162
Crystal Gotto
From: Weirmier,Cara < Cara_Weirmier@BClransitCom> Sent: Tuesday, February20, 2018 3:16 PM To: admin; [email protected];jodi.graham@esquimalt.ca;[email protected]; Mayor LisaHelps,Cityof Victoria;Carol Hamilton;[email protected];[email protected]; [email protected];[email protected];[email protected];ann@eco sense.ca; [email protected];[email protected];[email protected]; [email protected];[email protected];[email protected] Cc: Susan Brice Subject: Commissionfunding update Attachments: 022018_MR_VRTCFunding Update.pdf
Sent on behalf of Susan Br/ce, Chair, Victoria Regional Transit Commission .
To: Mayors and Councils, Chair of the CRD, CEO of the Chamber of Commerce
On behalf of the Victoria Regional Transit Commission, I am pleased to let you know that today, the Minister of Finance has approved our request for a 2 cent increase in the dedicated fuel tax in the region. Thank you for your support of our request. Best regards, Susan Cc Commission Members
Cara Weirmier Executive Assistant and Divisional Coordinator — Operations Assistant to the Victoria Regional Transit Commission BC Transit 520 Gorge Road East P0 Box 9861 Victoria, BC, V8W 9T5 250-385-2551 [email protected] www.bctransit.com CRCULAT1ON
CorporateOfficer The informationin this Email is confidential and may be legally privileged. It is intended solely for the nam d recipient. Acces is Er sil by anyone else is unauthorized. Ifyou are not the intended recipient or the employee or agent responsible for deliveringthe iessage nam d, please note that any use, disclosure, copying, distribution of this Email or any action taken or omitted to be taken in reliance on Itis prohi!lTu are not e intended recipient, please informus by returning a copy ofthe Emailwith the subject line marked “wrongaddress” and then d any att chments and any copies ofit. info Pk eadingFile . D StaffRecommendation 44 1t:%o2.’_O uuFEB2IED J’
DISTRICTOFNORTHSMN1CH 1620 MILLSROAD NORTHSAANICHBC V8L5S9
1 Page 154 of 162
Victoria Regional February 20 2018 Transit Commission MEDIARELEASE Councillor Susan Brice — Chair District of Saanich MayorRichardAtwell Gas tax increase from the Province to fund needed service DistrictofSaanich expansion for the Victoria Regional Transit System Mayor Alice Finall DistrictofNodh Saanich The Victoria Regional Transit Commission (VRTC) is pleased to confirm that the Mayor Lisa Helps requested two cent per litre increase to the gas tax was included by the Province CityofVictoria of BC in this year’s budget, effective April 1, 2018.
Mayor Barb Desjardins . . . Township ofEsquimalt The decision from the Province to increase the gas tax allows the VRTC to
. move forward with long needed service and transit infrastructure improvements,” Mayor Carol Hamilton . . , . U CityofColwood said Susan Brice, VRTC Board Chair. The Commission applauds the commitment of the Province to support transit services and sustainable MayorMajaTait in Victoria District of Sooke transportation solutions the region.”
CounciliorGeoffYoung Every year since 2013 the VRTC had requested an increase to the gas tax from CityofVictoria the Province to fund transit improvements. In 2016 the VRTC received formal endorsement from local governments and local businesses who wrote letters to the Minister of Transportation and Infrastructure and the Minister of Finance to demonstrate their support for a gas tax increase as the preferred method to fund transit improvements.
This is the first gas tax increase in the Victoria region since 2008. The VRTC has three levers that it can utilize to fund transit: fares, property taxes and the gas tax. In the last ten years the VRTC has revised its fare structure three times to optimize revenue and reduce administrative costs. During that same period the property tax levy has increased by over 200 per cent.
A two cent per litre gas tax is anticipated to raise approximately $7 millionfor transit annually. Decisions on service and infrastructure improvements willbe reviewed at the upcoming Victoria Regional Transit Commission meeting on February 27, 2018.
Media Contact: Susan Brice, Chair, Victoria Regional Transit Commission
Susan.BriceiSaanich.ca 250-888-1677
520 Gorge Road East, Victoria BC V8W 5T9 . 250-995-5726 . [email protected] Page 155 of 162
C?stalGotto
From: PAM WARRINGTON Sent: Saturday, February 24, 2018 8:58 AM To: admin Subject: proposed motions for reducing the speed limiton West saanich road and forming a north saanich truck bylaw
To Mayor and Council: lweloome the proposed changes to lowerthe speed limiton West Saanich Road. Now, with a limitof 50km, most traffic goes 60 or 70, with the accompanying noise and danger to residents. Iwould also welcome truck traffic being limited in this section. These motions are especially important as the proposed bike lanes move the traf?o closer to many of the houses, and the road widening neoessary for the bike lanes is well-known to enoourage cars to speed.
Thankyou
Pam Warrington West Saanich road North Saanich B.C. V8L5T8
CIRCULATION Mayor / CAO ' CorporateWe ACTION Agenda géounolnioPk D ReadingFile D SuitRecommendation
ECEEWE 9“ FEB25 ZC13
DSTHICTOFNORTHSAAMICH I620 MILLSROAD NORTHSANNIHEC VHL559 Page 156 of 162 Page 157 of 162
CgstalGotto
From: PAM WARRINGTON Sent: Friday, February 23,2018 12:45 PM To: admin Subject: Re: proposed bike lanes, west saanich road
Please includethis in the March 5 meeting.
To Mayor and Council:
I have read the proposed changes arising from the open house. I disagree with M Toupin on some points ab out the pumping station area.
1. There is a gentle curve not a bulge. coming around the corner from the reserve. Moving the road towards the houses would make that curve sharper, interfering with sight lines and increasing danger.
2. It is M Toupin's opinion that moving the bike line to within a few feet of the buried tanks would not be safe. I expect mat all the buried tanks in the system were made to the same specs, a nd some of them can be driven right beside, This particular one is holding up the weight of the road, largely on one side, so I doubt if it would have been constructed in a weaker manner. There must be engineering records. Maybe a small retaining wall would make it safe.
3. The present parking area for the service vehicles could be preserved. It could be extended slightly toward the sea. Approximately one service truck a week uses the space, and ifa ran dom cyclist happens to pass by, surely the slight inconvenience to the cyclist is nothing compared to six thousand cars a day being pushed closer to my house by about five feet. It is no different than having to pause for someone coming out of a driveway. I am adamantly opposed, as are my neighbours, to pushing this section of road towards the residences.
Cl CU I Parn Warrington West Saani ch Rd Mayor North Saanich B.C CorpoCAO §‘/ ACTION Agenda E;ounc>IInfoPk El ReadingFile IE@ENE El StaffRecommendation FEB23 22:13 D -ng~=—g1+. 9, 5 Q DISTRICTOFNORTHSAANICH I620 MILLSROAD NORTHSAANICHac VBL559 Page 158 of 162 Page 159 of 162
Crystal Gotto
From: Cathy Peters
Attachments: WHATCANI DOASA PARENTTOSTOPMYCHILDFROMBEINGTRAFFICKED.docx; Some Waysto Prevent YourChildfrom Being Recruited Into Prostitution.docx;UBCM& BillC-36.docx;Ontario unveilsfunds for Human trafficking.docx
Importance: High
Dear Mayor Alice Finall and City Councillors, Child Sex trafficking (including child pornography) is the fastest growing crime in the world, Canada and in BC.
I have been raising awareness to this issue for the past 5 years.
I have included two attachments addressing how to stop this crime and the UBCM2015 Resolutions on Human trafficking/Rape culture.
BCneeds a properly funded Human Trafficking Task Force (like Ontario) for awareness, education and training for law enforcement. Also, the current Federal Law, “Protection of Communities and Exploited Persons Act” needs to be properly enforced.
ASK:Would you please write a letter to the BCPremier John Horgan and the Public Safety Minister/Solicitor General Mike Farnworth that we need a Human Trafficking Task Force ANDthe Federal Law enforced (it is in the rest ofthe country), and send me a copy ofthat letter.
#MeToo and #TimesUp are 2 timely anti- sexual abuse campaigns. Please write me if you support these campaigns.
Sincerely, Mrs. Cathy Peters BC’santi-human trafficking educator, speaker, advocate #302-150 W. 15th St., North Vancouver, BC V7M 0C4
Mission statement: A Modern Equal Society does not buy and sell women and children. My goal: to traffick-proof every community in BCand insure there is not another Robert Pickton (Port Coquitlam serial killer) situation. Strategy: the 2 E’s-Education (ofthe problem), Enforcement (ofthe Law,The Protection of Communities and Exploited Persons Act) Result: to make it known that British Columbia is a bad place (for buyers of sex, traffickers, facilitators) for the business of sexual exploitation.
1 Page 160 of 162
CHCULAT1ON Mayor CAO3 CorporateOff’jei ACTION 5ounii Agenda Z1nfo Pk —‘-—-————- :Radinq file uuFEB272018L}
DISTRICTOFNORTHSMNICH 1620 MILLSROAD NORTHSAANICHBCVBL559 Page 161 of 162
Lisa Coburn
From: Curt Kingsley Sent: Wednesday, February28, 2018 9:55 AM To: ‘s-henn@ Cc: Rob Buchan Subject: RE:Report - Item b) 10945 Greenpark Drive - Appendix C
Dear Ms. Henn,
write in regards to your correspondence to Mayor and Council below. Your correspondence will be circulated to Council for consideration at the next Regular Council meeting.
As a result of the concerns raised in your letter with regard to Appendix C of the staff report, the District has removed it from the Committee of the Whole agenda package on the website. We apologize for any inconvenience this may have caused. It is in accordance with Council’s policies that the District includes the full contents of Council’s agenda packages on the District’s website.
I trust the above is satisfactory.
Sincerely,
Curt Kingsley Director of Corporate Services District of North Saanich 1620 Mills Rd North Saanich, BC V8L 559 I 250-655-5453 I I
From: Sheila Henn Sent: Monday, February 26, 2018 11:17 PM To: admin
To Mayor and Council:
Thank you for your considerations this evening with respect to the application for the BaldwinProperty Rezoning.
Iwas satisfied with the additional Motions that more work on certain areas willbe at least considered.
With respect to the Committee of the Whole Agenda and your public information on the website. Firstof all, Iwas disappointed that I learned ofthis agenda item today only due to checking weekly and diggingthrough to find the
Agenda. I hope that your website willcontinue to be improved as the website has been in a temporary status for quite some time now. It is my opinion there should be more transparency to the public and it should be easy for the residents to see in advance what is being put forward to Council.
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Secondly, although there should be transparency, I respectfully request consideration for Appendix C p 78 through $2 be removed from the public website or at least a review of the appropriateness being made public be done. I believe most would agree that consent was not provided for this to be public on the agenda of the meeting.
I refer to https://www.oipc.bc.ca/guidance-documents/1466 “Guidance to Access and Privacy Protection under FIPPA”
I recognize the District of North Saanich did not collect this information and I may be off base as Iam not an expert in this area, but it appears from this document on page 12 and 13 I believe we can request a review.
Iwould respectfully request this be reviewed by your FOIofficer. Again, the name and address may be sufficient and needed but to also include phone numbers and emails is necessary to this document. A summary from all the public meetings could have been provided for staff, Council and public to review without these details. I believe that overall this should not remain on the website.
Finally, I hope you do work with the residents and other user groups as this plan progresses. While not everyone may be happy with the decisions, at least some of the key concerns are hopefully being considered. It was Mr. Garside’s business decision to purchase this property and to pay the monthly interest bill and as a successful business owner, he would not be doing this if it didn’t provide the potential for a profit. Iam thankful additional motions were put through and further consultation will be done and reviewed not just by staff but by Council and then referred to those with the required expertise. A certain amount of skepticism should be maintained when all reports are being completed for the developer, even when he is a respected businessman. At any rate, Council and the public should be provided with sufficient information with time to process before a final decision is made.
I look forward to receiving more information as it evolves. I personally will be working with Mr. Garside as our property is adjacent to the East path. Iam hoping that the District will continue to maintain the trails and other municipal assets on an ongoing basis once the developer fulfills hisrequirements.
Again, thank you for your consideration and Ialso appreciate all the time these decisions take for Council, staff as well as for the developer.
Regards,
Sheila C Henn , N Saanich
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