Government of West Bengal Office of the Sub-Divisional Officer Medinipur Sadar, Paschim Medinipur

I Government of West Bengal Office of the Sub-divisional Officer Medinipur Sadar, Paschim Medinipur

Tel. No.: 03222-275330 * Fax No.:03222-267333 * e-mail ID:[email protected]

Memo No.: 572 / Sadar Date: 20.02.2018 TENDER NOTICE Sealed Tenders are invited from the bonafide vendor / agency having the knowledge of the work of Special Summery Revision work viz. work relating to Entry of Data of electors', Updation of Control Table of Electoral Roll, Printing of Checklist after completion of data Entry of Electors, Cropping & Merging of Electors' EPIC preparation etc. for the electors of 4 (four) Assembly Constituencies namely 233-Garhbeta, 234-Salboni, 235-Keshpur (SC) & 236-Medinipur A.C. under Medinipur Sadar Sub-Division. The tenderer should have the skilled manpower with required computer sets for doing such work within the stipulated period which will be fixed by the authority concerned. The tenderer should also have minimum 2 (two) years experience in similar work prefarrablly election data entry work.

The work will have to be done in two phases (1) During SRER period as per Notification at Block Level and (2) During Continuous Updation period at Sub-Divisional Level.

A. The schedule of work as shown below: 1) Control Table Updation. 2) Entry of Individual Elector's Data extracted from Form-6, 7, 8 & 8A. 3) Capturing and scanning of Electors' Photographs and Documents 4) Printing of Checklist after completion of data Entry of all the Electors. 5) Work of Approval process. 6) PDF Roll Generation. 7) Preparation, Printing & Lamination of EPIC. 8) Printing of AC wise EPICDelivery Challan.

Work Rate for 51. Schedule Rate for Block Description Sub-Division No. Level / Level Quantity 1. Control table updation AC wise 2. Data entry for addition/modification/ deletion of the Per form roll in both vernacular (Bengali & English) with data uploading of electors' photograph & documents entry 3. Generation & Printing of check list of roll data entry Per page work etc. printing 4. Work of Data processing & final Data Uploaded in ACwise Election Server through various module Not Applicable 5. Preparation of EPIC: for Block Level. 1) Taking printout Per EPIC These work will 2) Affixing Hologram preparat be made at 3) Plastic covering (pouch) and lamination of EPIC. ion Sub-Divisional 4) Printing of AC & Part wise EPICdelivery challan Level along with EPICsbundles block and part wise. 6. Roll PDF Preparation AC wise TOTAL

All the rates should including of all the taxes. B. Requirement of euipments and skilled operatos etc. 1. Computer Set (Desktop) : 14 (fourteen) nos. of computer sets for Block Level (During SRER Period) & 6 (six) computer sets for Sub-Divisional Level (During Continuous Updation Period) are required including UPS (working condition). 2. Computer Specification: OS : Windows 7 or higher version, Processor: Core i3 with 4GB RAM, HDD 500 GB of higher, Monitor: Not less then 18.5", Nero 7, MS Office 2007 & Team Viewer / Ammyy Admin (ver. 3). 3. Computer Operators: Computer operators to be employed round the clock, 14 (fourteen) operators required for SRER Period at Block Level & 6 (six) operators for Continuous Updation Period at S.D.O. Office Level, who are well experts for typing both English and Bengali for data entry work. 4. Digital Camera: 6 (six) for SRERPeriod at Block Level & 2 (two) for Continuous updation period at S.D.O. Level. 5. Printer: High speed LaserJet printers are to be required for printing of Checklist, Control Table etc., 6 (six) for SRER Period at Block level & 4 (four) for Continuous updation period at Sub- Divisional Level. 6. Lamination Mechine : Sufficient lamination machine (working condition) will be provided by the vendor/ageny at S.D.O. Level. 7. Internet connection facility is to be provided in respect of all the computer sets. 8. All computers must to be kept protected with registered antivirus.

Terms and conditions:- 1. The Tenderer I Quotationer should have a credential of at least Rs. 2,00,000.00 (Rupees two lakh) only for undertaking & completing Data Entry work within last 2 (two) years. 2. The working place will be at Block Level during SRER Period and during continuous updation period, at the Sub-Divisional Office, Medinipur Sadar. 3. The Tenderer / Quotationer have to submit their up-to-date Certificate of IT, GSTetc. 4. The Tenderer / Quotationer will have to deposit Rs. 10,000/- ( Rupees ten thosand) only through NSCduly pledged / Bankdraft in favour of SDO, Medinipur Sadar as earnest money. 5. The accepted Tenderer / Quotationer should arrange for non-judicial Satmp Paper worth Rs. 10/- for agreement before issue of a work order with a Security Deposit amointing to Rs. 40,000/- (Rupees forty thousand) only and after successful completion of the work, the Security amount will be refunded. 6. IT I GSTwill be deducted from the final bill as per norms. 7. The undersigned reserves all the rights to accept / reject any tender / quotation without assigining any reason and not bound to accept the lowest tender / quotation and also reserves the right to distribute the work among the tenderer/quotationers. 8. At any time of the work, the agreement may be terminated as per discretion of the Sub-Divisional Officer, Medinipur Sadar in the event of any violation of norms and condition. 9. A portion of the bill amount may be deducted in the event of violation of norms & conditions.

The quotation will be received in the Office of the Sub-Divisional Officer, Medinipur Sadar, Paschim Medinipur from the tenderers on working days excluding Saturday, Sundays and holydays from 11:00 A.M. to 3:00 P.M. on and from 20.02.2018 and will be closed on 08.03.2018 at 12:00 Noon and the Tender Box will be open at 2:00 PM on the same day (08.03.2018). The authority deserves the right to accept the quotation or any part of the quotation and to reject the quotation in all without assigning any reason. The tenderers are requested to contact with the Dealing Assistant of the S.D.O's Office, Medinipur Sadar for further any information. * Wrong data entry or photo margining is strictly viewed for Election related work. Government of West Bengal Office of the Sub-divisional Officer Medinipur Sadar, Paschim Medinipur

Tel. No.: 03222-275330 * Fax No.:03222-267333 * e-mail ID:[email protected]

Memo No.: 572 (15) / Sadar Date: 20.02.2018

Copy forwarded for kind information to :

1) The District Magistrate & District Election Officer, Paschim Medinipur. 2-5) The Additional District Magistrate (General) / (Development) / (L&R), Paschim Medinipur. 5) The Officer-in-Charge, District Election Department, Paschim Medinipur. 7-12) The Block Development Officer, Medinipur Sadar/Keshpur/Salboni/Garhbeta -I/Garhbeta-II/ Garhbeta-III Dev. Block with request for wide publicity. 13) The District Information & Cultural Officer, Paschim Medinipur, with the request to make necessary arrangement to publish the tender notice. 14) The District Informatics Officer, Paschim Medinipur with request to publish the Tender Notice at the district website (www.paschimmedinipur.gov.in) . 15) Office Notice Board.

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