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Here Is Your H1 Transportation Advisory Committee 625 Center Street | Oregon City OR 97045 Ph (503) 657-0891 | Fax (503) 657-7892 Members: AGENDA Blane Meier, Chair Betty Schaafsma, V.-Chair TUESDAY, JANUARY 17, 2012 John K. Anderson 6:00 pm Jonathan David Scott Failmezger City of Oregon City Ronald Haas City Hall Steve Johnson 625 Center Street, Oregon City Commission Chambers I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES November 15, 2011 (David absent) December 20, 2011 (Failmezger, David absent) V. CHAIR REPORT IV. AGENDA ANALYSIS V. BUSINESS A. Transportation System Plan (TSP) (Laura Terway - Update) B. CAR-TASTROPHE - Four Day Closure of Hwy. 213 (Laura Terway - Update) C. Transportation Issues a. Molalla Avenue at Barclay Hills Drive Intersection - Safety Assessment b. Holcomb Boulevard Safety Assessment D. Five-Year Pavement Maintenance Plan (John Lewis - Information) E. Review of TAC ByLaws (Blane Meier) F. Construction Projects (John Lewis - Update) a. Arch Bridge Closure b. ODOT 99E Paving Project, 10th Street through Canemah c. CI 08-010, The Jughandle (OR 213 - I-205: Redland Road O'xing) (See CAR- TASTROPHE above) d. Main Street Projects: i. CI 10-017, Main Street Two-Way Conversion (Complete) ii. CI 10-019, 10th & Main Street Pedestrian-Bicycle Improvements Project (Complete) iii. CI 09-009, Main Street: 5th - 10th Street, Phase 1 (Under Construction) iv. CI 09-009, Main Street: 10th - 15th Street, Phase 2 (In Design) e. CI 12-001, 2012-2013 Oregon City Roadway Reconstruction Projects VI. FUTURE AGENDA ITEMS A. Review of Speed Bump Design Standards B. Pavement Maintenance Utility Fee, Annual Report C. McCord Road Speed Study, Central Point Road to Pease Road Follow-Up D. South End Road Speed Zone Request E. Public Event Road Closures (as they occur) F. Transportation Studies under Contract a. Dutch Brother's Coffee Access on 10th and Main Streets b. Intersection of Partlow and South End Roads VII. ADJOURNMENT Next Meeting: February 21, 2012 Attachments: 1. Minutes of November 15, 2011 2. Minutes of December 20, 2011 3. E-mail from Chair Meier regarding TSP Update, dated January 11, 2012 4. TSP Update Website Information 5. TSP Update, Memorandum 1 6. Jughandle Website Information 7. Technical Memorandum on Molalla Avenue at Barclay Hills Drive Intersection, Response to Edith Risen's Issues, dated January 2, 2012 8. Technical Memorandum on Molalla Avenue at Barclay Hills Drive Intersection, Safety Assessment, dated January 2, 2012 9. Technical Memorandum on Holcomb Boulevard Safety Assessment, dated December 9, 2011 10. Five Year Maintenance Plan Website Information 11. Figure 1, Rehabilitation Project Map 12. Figure 2, Preventative Maintenance Project Map 13. Figure 3, Pavement Rehabilitation Needs Map 14. TAC ByLaws 15. Main Street Sidewalk & Illumination Improvements Project, 5th to 10th Streets, Website Information 16. 2012 & 2013 DRAFT Rehabilitation Project List (5 sheets) 17. TAC Membership List 18. Committee Address Map City Staff: John Lewis, Public Works Operations Manager Kathy Griffin, Sr. Administrative Assistant Kevin Hanks, Street Division Supervisor P:\User Folders\kgriffin\TAC\2012\Agendas\1-17-12\Agenda_011712.docx Transportation Advisory Committee Web Site http://www.orcity.org/cityrecorder/transportation-advisory-committee Complete Agenda Packets and Minutes available Transportation Advisory Committee Minutes November 15, 2011 I. CALL TO ORDER The Transportation Advisory Committee meeting of Tuesday, November 15, 2011, was called to order by Chair Smith at 6:08 PM in the Commission Chambers at Oregon City Hall, 625 Center Street, Oregon City, Oregon. II. ROLL CALL Committee members present included Chair Mary Smith, Steve Johnson, Ron Haas, Blane Meier, Scott Failmezger and Betty Schaafsma. Terry Wright and Jonathan David were absent. Mike Mitchell resigned from the committee the week before the meeting. Staff members present included John Lewis, Operations Manager; Kevin Hanks, Street Supervisor; and Kathy Griffin, Administrative Assistant. Guests in attendance included Gabe Crop and Troy Bowers with Murray, Smith & Associates, Inc. III. APPROVAL OF MINUTES Blane Meier moved to approve the minutes of October 18, 2011. Betty Schaafsma seconded the motion and it carried with Mary Smith, Steve Johnson, Ron Haas, Blane Meier, Scott Failmezger, and Betty Schaafsma voting yes. Jonathan David and Terry Wright were absent. IV. AGENDA ANALYSIS No changes were made to the agenda. V. BUSINESS A. Five-Year Pavement Maintenance Plan John Lewis introduced Gabe Crop and Troy Bowers from Murray, Smith & Associates, Inc. (MSA) and explained that the City established a November 15, 2011 Transportation Advisory Committee Page 1 of 4 Transportation Utility Fee in 2007 to address maintenance needs for 125 miles of City-owned streets. The fees collected are deposited into the City's Pavement Maintenance Utility Fund (PMUF). With the first four years of PMUF funded projects complete, the City contracted with MSA to develop a long term pavement maintenance plan for 2012 through 2016 to support continued effective use of the PMUF. Gabe Crop showed a PowerPoint presentation for the benefit of the Committee and discussed it. Enlarged maps from the plan were also available on the wall. Mr. Crop discussed the difference between preventative maintenance and rehabilitation and displayed a graphic that showed how roads age over time. He talked about how the City's StreetSaver program worked and mentioned that in order to develop a project list, they used the StreetSaver program and also looked at things that the program couldn't consider such as already planned work, bus routes, non-city roads, institutional knowledge, etc. The City has its streets spot checked every three years in order to keep the data in the StreetSaver program current. It has been in use at the City since the 1980's. Once the project list was pretty well developed, they took it to the next step which was coordinating with the City's utility groups because optimum product coordinated both utility and street work. He mentioned that private utility companies will get an opportunity to look at the final document so that they can also coordinate needed work with the City's plan. B. Public Event Road Closures John reported that he had heard from Committee members wanting to know about upcoming road closures. They were uninformed about the Homecoming parade road closure. He added that the only closure he knew of in the near future was the closure of Main Street for the tree lighting ceremony the first Saturday in December. C. Two-Way Main Street The contractor's goal was to get the work done this week. There were complications coordinating the work around weather and the closure of on- street parking. November 15, 2011 Transportation Advisory Committee Page 2 of 4 D. Transportation Issues 1. Signal Timing at Hwy. 213 and Caufield/Glen Oak Road Information only. 2. Vision Obstruction at Leland and McCord Information only. It was noted that the Post Office had a problem with its vision clearance. John agreed to contact the post office and let them know about it. E. Election of Officers - Nominees 1. Blane Meier, Chair 2. Betty Schaafsma, Vice-Chair Blane Meier was selected as chair and Betty Schaafsma was selected as vice-chair. The vote was unanimous. F. Construction Projects 1. Arch Bridge Closure John and Kevin Hanks conducted a tour of the bridge and John showed the pictures to the committee. 2. CI 08-010, The Jughandle (OR 213 - I-205: Redland Road O'xing) 3. Main Street Projects: Under Construction: i. CI 10-017, Main Street Two-Way Conversion ii. CI 10-019, 10th & Main Street Pedestrian-Bicycle Improvements Project Recently Awarded: i. CI 09-009, Main Street: 5th - 10th Street, Phase 1 Under Design: i. CI 09-009, Main Street: 10th - 15th Street, Phase 2 ii. CI 11-001, 2011 Oregon City Roadway Reconstruction Projects A construction update list was distributed for the Committee's information and staff provided updates. November 15, 2011 Transportation Advisory Committee Page 3 of 4 G. Acknowledge Retiring Members Mary Smith was thanked for her many years of service on the Committee. VI. FUTURE AGENDA ITEMS VI. ADJOURNMENT There being no further business, the meeting adjourned at approximately 7:17 p.m. Respectfully Submitted, Kathy Griffin Administrative Assistant A video recording of this meeting is available at http://www.orcity.org/cityrecorder/meeting-agendas-minutes-and-videos. P:\User Folders\kgriffin\TAC\2011\Minutes\minutes_111511.doc November 15, 2011 Transportation Advisory Committee Page 4 of 4 Transportation Advisory Committee Minutes December 20, 2011 I. CALL TO ORDER The Transportation Advisory Committee meeting of Tuesday, December 20, 2011, was called to order by Chair Meyer at 6:00 PM in the Commission Chambers at Oregon City Hall, 625 Center Street, Oregon City, Oregon. II. ROLL CALL Committee members present included Chair Blaine Meyer, Vice-Chair Betty Schaafsma, Mary Smith, Steve Johnson, and Ron Haas. Scott Failmezger, Terry Wright and Jonathan David were absent. Staff members present included John Lewis, Operations Manager and Kathy Griffin, Administrative Assistant. Also in attendance was Mayor Doug Neeley. V. BUSINESS TAC Candidate Interviews Mayor Doug Neeley and the Committee members interviewed candidates for the Transportation Advisory Committee. VI. ADJOURNMENT There being no further business, the meeting adjourned at approximately 6:45 p.m. Respectfully Submitted, Kathy Griffin Administrative Assistant P:\User Folders\kgriffin\TAC\2011\Minutes\minutes_122011.doc December 20, 2011 Transportation Advisory Committee Page 1 of 1 From: Blane Meier To: Kathy Griffin; John M. Lewis; John Anderson; Jonathan David; Scott Failmezger; Ron Haas; Steve Johnson; Blane Meier; Betty Schaafsma Cc: "Mary Smith" Subject: TAC Members Date: Wednesday, January 11, 2012 4:26:20 PM Attachments: image002.png TAC Bylaws.pdf TAC Website Information.pdf OC TSP Website Information.pdf T.M. 1 Plans and Policies Framework.pdf To: TAC Members Fr: TAC Chair Re: General Information about the Oregon City TAC and TSP Thank you all for your willingness to serve on the Oregon City Transportation Advisory Committee.
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