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AGENDA Lodgers and Automobile Rental Tax (LART) Citizen's

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AGENDA Lodgers and Automobile Rental Tax (LART) Citizen's AGENDA Lodgers and Automobile Rental Tax (LART) Citizen’s Advisory Committee Meeting Thursday, November 14, 2019, 3:00 – 4:30 p.m. City Hall, Pikes Peak Conference Room, 2nd Floor 107 N. Nevada Avenue, Colorado Springs, 80903 1. Call to order/introductions 2. Public comments (for items not on the agenda) 3. Approval of the minutes from the October 10, 2019 meeting 4. Review/recommendation for applications a. National Space Science & Technology Institute (Mobile Laboratory Coalition 2020 National Conference) (Received in May 2019) b. Colorado Consortium for Earth and Space Science Foundation (Challenger Center National Conference) (Received in May 2019) c. Exponential Impact (XI 2020 Accelerator and Amplify Program) d. Rocky Mountain Vibes (2020 Pioneer League All-Star Game) e. Colorado PGA (2020 Ladies Junior PGA Tournament) f. Visit Colorado Springs Promotion Opportunity 5. Update on Colorado Springs Pioneers Museum funding / Council’s Tree Canopy project 6. Update on branding initiative 7. Member announcements 8. Adjournment Lodgers and Automobile Rental Tax (LART) Citizen’s Advisory Committee Meeting Minutes Thursday, October 10, 2019, 3:00–4:30 PM City Hall, Pikes Peak Conference Room, 2nd floor 107 N. Nevada Avenue, Colorado Springs, 80903 Committee members present: Laurel Prud’homme / Jack Damioli / Doug Martin / Doug Price PK Knickerbocker / Daniel Kammerer / Angela Seals / Councilmember Wayne Williams City staff present: Carly Kobasiar / Jacquelyn Puett / Beth Conklin 1) Call to order – Chair Laurel Prud’homme called the meeting to order at 3:05 p.m. 2) Public comments – There were no comments. 3) Approval of the minutes from the August 15, 2019 meeting – Doug Martin made a motion, seconded by Jack Damioli, to approve the August 15 meeting minutes, as amended. The motion carried unanimously. 4) Review/Recommendation for off-cycle applications a. Design & Construction of USAFA Visitors Center and Assoc. Infrastructure – The Committee received a presentation on the details of the project and the funding request. Following discussion, P.K. Knickerbocker made a motion to recommend $1 million in LART reserve funding for the project, with the intention of continued financial support based on future revenue. Doug Price seconded the motion. The motion carried unanimously. The Committee also requested that a permanent feature in recognition of the LART funding be included on the grounds of the Visitors Center. b. Colorado Springs Philharmonic Summer Symphony (July 4, 2019) – Angela Seals made a motion, seconded by Daniel Kammerer, to recommend $38,770.57 in supplemental 2019 funding for the event. The motion carried unanimously. c. Colorado Springs Fire Department / 2019 IAFF Fallen Firefighter Memorial – Doug Price made a motion, seconded by P.K. Knickerbocker, to recommend $15,881.00 in supplemental 2019 funding for the event. The motion carried unanimously. d. 2020 Pioneer League All-Star Game / Rocky Mountain Vibes – There was a consensus by the Committee to table this application to the November 14 meeting. 5) Member announcements – Laurel Prud’homme discussed City Council’s request for the Committee to reconsider two 2020 LART funding applications (National Space Science & Technology Institute - Mobile Laboratory Coalition 2020 National Conference / Colorado Consortium for Earth and Space Science Foundation - Challenger Center National Conference). These two applications would be reconsidered at the November 14 meeting. 6) Adjournment – The meeting adjourned at 4:32 p.m. _____________________________________________________________________________________ 2020 LART FUNDING APPLICATION APPLICATION # APPLICANT INFORMATION Name (as legally registered): Program/Event Name: National Space Science & Technology Institute Mobile Laboratory Coalition 2020 National Conference Program/Event Date(s): Tuesday - Friday during mid-June through late July Caegory: [jiourism JCommunity ECapital/Other Contact Person: Robert J. Sallee Mailing Address: 7150 Campus Dr, Suite 365, Colorado Springs, CO 80920-6519 Title: Email: Chairman, Board of Directors [email protected] Telephone Number: (719) 291-6348 Web address: www.nssti.org; www.gomeso.org Federal Tax ID: 84-1374681 t1] Non-Profit F—i For-Profit 9,000 LART amount requested: $ (cash) PROJECT/EVENT INFORMATION: Attendance Prior year attendance (please select one of the following): 70-100 science educators Estimated attendance (no ticket, gate entry, or participant fee that tracks attendance): Actual attendance (based on tickets, entry fee, or other tracking): fZ1 Prior attendance unknown/this is a first time event If available, please also indicate number of: 6 10 4 Vendors: Support staff/volunteers: Media in attendance: Current year estimated attendance: n/a Paid entrants/participation fee: Free admission/participation estimate: Prior year actual hotel room nights (please select one of the following): Actual room nights (based on reservation code, hotel reporting, or other tracking): j1 Unknown/first time event Current year estimated hotel room nights: 120 -210 Estimate based on participants and/or spectators for event: fJ No room nights expected/local event/one-day event 5 of 7 Funding 1) Have you previously received LART funding? Yesfj No If yes, please list year(s), amount(s), and how funding was used. (Attach additional sheet if necessary.) Year Amount Use 2) Will you (do you) receive funds from other sources? Yes NoL If YES, please provide the funding source and amount. (Attach additional sheet if necessary.) Source Cash (amount) In-Kind (value) 1. We will be applying for support from local and national foundations that support S.T.E.M $5,000 education and initiatives to engage and excite students about Earth and space science 2. Visit Colorado Springs sent an REP to local hotels, will give gift bags to attendees $1,000 $2,500 3. The Mobile Lab Coalition is helping with conference planning and event staffing $2,500 4. NSSTI and Colorado State University will co-host and help sponsor the event, $6,000 including_planning_and event_staffing ALL applicants (including repeat) must provide the following as attachments: 1) Verification of your non-profit status, preferably a copy of IRS documentation (if applicable) 2) Completed W9 and Statement of Authority (available on our website and in the application packet) 3) A brief history of your organization including date founded and purpose or mission statement (1 page maximum) 4) A brief proposal summary explaining the primary benefits of your program! event as it relates to LART funding. For events, please provide event schedule, dates, duration, frequency and venues, if available (1 page maximum) 5) A plan for attracting out of town visitors (1 page maximum) 6) A proposed budget for the programi’event, including other funding sources (1 page maximum) 7) An overall, annual budget for the organization (if unavailable, please explain) 8) A proposed marketing plan, to include planned advertising, media exposure, and other promotion for the program,/event 9) Method for calculating the number of attendees (surveys, ticket sales, gate entry, participation fees, etc.) 10) Method for estimating hotel room nights and car rentals (If not applicable, please specify) 11) List of Board of Directors 6 of 7 Applicants for Capital Improvement or Special Circumstance consideration: Please complete this application to the best of your ability. If sections on attendance and hotel calculations do not apply, please leave blank. In addition, please provide a summary (one page maximum) of your special request, including how your request will: attract visitors to the City and to the Pikes Peak Region, provide economic and cultural benefit, enhance the quality of life in the City, and/or engage the community and encourage tourist activity. Program/Event information Please list the aspects of your program/event for which you are requesting funds. Rank them in the order of their importance, with one being the highest. Examples: promotion/advertising, event day logistics (barricades, security, park fees, CSPD, CSFD), supplies, etc. Priority Description Funds requested I Meeting rooms and audio/visual equipment for 3 day conference, registration desk, wifi access 3 days $3,000 2 Lunch from vendor food trucks 1 day; morning coffee/pastries and afternoon sodas/cookies for 3 days $2,100 3 Extra on-site security for visiting mobile labs while open for viewing and demonstration $900 4 Video production w/DVDs for 58 Mobile Lab Coalition affiliates for web posting; printing fliers/rack cards $2,500 5 Signage to direct participants to sessions, breakout rooms, poster talks, mobile lab open house $500 Please list ways in which you will partner with the City of Colorado Springs, Convention and Visitors Bureau, Colorado Springs Airport, hotels or other entities for co-op opportunities, cross promotion, etc. Example: Links on website, cross- promotion on Facebook, special discount codes, booth at event, etc. Entity Co-op/partnership opportunity Visit Colorado Springs Conference Planning, RFP to venues, advice and contacts Hotels We will advertise event and hotel venue nationwide Charter Buses Transport attendees to and from special activities Visit Colorado Springs Gift Bags to attendees with Colorado Springs attractions info Application submission: Submit one electronic copy to Assistant to Council: [email protected] or deliver a hardcopy to: Jacquelyn Puett — City Hall, 107 N. Nevada Avenue, Suite 300, Colorado Springs, CO 80903. Applications must be received
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