CITY OF DOVER, DELAWARE ANNUAL CITY COUNCIL MEETING Monday, May 10, 2021 at 7:30 PM
Virtual via WebEx
AGENDA
VIRTUAL MEETING NOTICE
This meeting will be held electronically. Public participation information is as follows:
Dial: 1-408-418-9388 Link: https://rb.gy/l2nvj7 Event number: 173 626 9525 Event password: DOVER (if needed)
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PRESENTATION OF THE COLORS - The Dover High School Air Force Junior Reserve Officer Training Corps (AFJROTC)
INVOCATION - Bishop W. James Thomas, II - Senior Pastor, Calvary Baptist Church
PLEDGE OF ALLEGIANCE - Miss Liliana Burgos
NATIONAL ANTHEM - Dover High School Chorus
ADOPTION OF AGENDA
RESOLUTIONS
1. Resolution No. 2021-09 - Timothy A. Slavin
DPage 1 ANNUAL CITY COUNCIL MEETING - May 10, 2021 PAGE 2
OATHS OF OFFICE ADMINISTERED BY THE HONORABLE JAMES G. MCGIFFIN, JR. - FAMILY COURT JUDGE
2. Council - At-Large - Andre M. Boggerty Council - First District - Gerald L. Rocha, Sr. Council - Second District - William F. Hare Council - Third District - Tricia K. Arndt Council - Third District - Fred A. Neil Council - Fourth District - David L. Anderson
ELECTION OF COUNCIL PRESIDENT/VICE-MAYOR
3. Election of Council President/Vice-Mayor
ADOPTION OF CONSENT AGENDA
All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item.
PROCLAMATIONS
4. Economic Development Week
5. Community Action Month
6. Public Works Week
STATE OF THE CITY MESSAGE - MAYOR ROBIN R. CHRISTIANSEN
7. State of the City Message - Mayor Robin R. Christiansen
PUBLIC HEARING
Public Hearing/Final Reading of Proposed Ordinance #2021-07 - Rezoning Request for Property Located at 630 West Division Street The First Reading of the Proposed Ordinance was accomplished during the Council meeting of March 22, 2021. The ordinance is available at the entrance of the Council Chambers and on the City's website at www.cityofdover.com under "Government."
8. Ordinance #2021-07 - Property located at 630 West Division Street, consisting of 1.0853+/- acres, owned by Silver Linings Holding Corporation c/o Tolano Anderson. The property is currently zoned C-3 (Service Commercial Zone) subject to the COZ-1 (Corridor Overlay Zone) and the proposed zoning is C-2A (Limited Central Commercial Zone) subject to the COZ-1 (Corridor Overlay Zone). (Tax Parcel: ED-05-076.08-01-40.01-000; Planning Reference: Z-21-03; Fourth Council District)
DPage 2 ANNUAL CITY COUNCIL MEETING - May 10, 2021 PAGE 3
CONSENT AGENDA
ADOPTION OF MINUTES
9. Regular Council Meeting of April 26, 2021
COMMITTEE REPORTS
10. Council Committee of the Whole Report - April 27, 2021
Utility Committee
11. Annexation Request - 115 Fox Hall Drive, Owned by Edward C. And Joan N. Larrivee
(Committee recommendation: Approval of the annexation)
Legislative, Finance, and Administration Committee
12. Memorandum of Understanding (MOU) and Proprietary Information Exchange Agreement - Lights-On Dover Strong Campaign (HELP Initiative, Inc.)
(Committee recommendation: Authorizing the Mayor to sign the MOU and Proprietary Information Exchange Agreement and to submit a Letter of Support) (See Item #32)
13. Tyler Technologies Addendum for Support Services
(Committee recommendation: Awarding the addendum for support services from Tyler Technologies, as recommended by staff)
Safety Advisory and Transportation Committee
14. Community Update (Ms. Lachelle Paul, Criminal Justice Committee Chair, National Association for the Advancement of Colored People (NAACP) Delaware State Conference of Branches)
MONTHLY REPORTS - March 2021
15. City Assessor’s Report
16. City Council's Community Enhancement Fund Report
17. Controller/Treasurer’s Budget Report
18. Police Chief's Report
QUARTERLY REPORTS
19. Quarterly Review - Capital Investment Plan (CIP) (January, February, and March)
(Staff recommendation: Acceptance of the Report)
DPage 3 ANNUAL CITY COUNCIL MEETING - May 10, 2021 PAGE 4
SEMI-ANNUAL REPORTS
20. Semi-Annual Inspection by City Manager - Robbins Hose Company
(Staff recommendation: Acceptance of the Report)
APPOINTMENTS/REAPPOINTMENTS RECOMMENDED BY CITY COUNCIL
21. 2021/22 Annual Staff Appointments A. City Assessor - Cheryl A. Bundek B. Building Inspector - David S. Hugg III C. City Clerk - Traci A. McDowell D. Assistant City Clerk - Janella M. Tauchus E. Controller/Treasurer - Lori Peddicord F. Assistant Treasurer - Traci A. McDowell G. Assistant Treasurer - Janella M. Tauchus H. Fire Marshal - Jason A. Osika I. City Solicitor - Nicholas H. Rodriguez K Deputy City Solicitor - Gary E. Junge
22. Board of Assessment Appeals - Four-Year Terms to Expire March 2025 A. William Garfinkel, Accounting, Chair B. Thomas Burns, Real Estate Brokerage of Sales C. John G. Davis, Jr., Undesignated (to fill the expired term of James Galvin)
APPOINTMENTS/REAPPOINTMENTS RECOMMENDED BY MAYOR CHRISTIANSEN
23. Construction and Property Maintenance Code Board of Appeals - One-Year Term to Expire May 9, 2022 A. Matthew D. Campana, Representative of Homeowners (to fill the expired term of Tiffany L. Steger) B. Charles C. K. Martin, Representative of Local Real Estate Industry Association
24. Election Board - Three-Year Terms to Expire May 13, 2024 A. Alfreda F. Dean - First District Representative B. Cherritta L. Matthews - Second District Representative
25. Dover Fourth of July Celebration Committee - One-Year Term to Expire May 9, 2022 A. Mayor Robin R. Christiansen, Chair (ex-officio member) B. Andrea Maucher, President/Vice Chair C. Brett Scott, Vice President D. Justin Strickland E. Carolyn D. Courtney
26. Dover Public Library Advisory Commission - Jill B. Street - Five-Year Term to Expire June 16, 2026
27. Silver Lake Commission - Two-Year Terms to Expire June 12, 2023 A. Marie E. Kozel B. Michael W. Lewis
DPage 4 ANNUAL CITY COUNCIL MEETING - May 10, 2021 PAGE 5
OTHER CONSENT AGENDA ITEMS
28. Setting of Public Hearing - Electric Fund Budget
(Staff Recommendation: That a Public Hearing be set for June 14, 2021 at 7:30 p.m.)
29. Resolution No. 2021-10 - Approval of the 2021 Community Development Block Grant (CDBG) Five (5) Year Consolidated Plan
30. Resolution No. 2021-11 - Authorizing Signatures for Banking Services on Behalf of the City of Dover - Controller/Treasurer, Assistant Finance Director, and Assistant Treasurers
ITEMS NOT ON THE CONSENT AGENDA
31. Memorandum of Understanding (MOU) and Proprietary Information Exchange Agreement - Lights-On Dover Strong Campaign (HELP Initiative, Inc.)
(Staff recommendation: Authorizing the City Manager to sign the MOU and the Mayor or City Manager to submit a Letter of Support)
APPOINTMENTS RECOMMENDED BY THE COUNCIL PRESIDENT
32. 2020/21 Annual Committee Appointments Recommended by the Council President A. City/County Committee (Liaison to Kent County) B. Council Committee of the Whole Subcommittees (Recommended by the Council President and Committee Chairs) C. Downtown Dover Partnership Board of Directors D. Economic Development Committee E. General Employee Pension Plan Board F. Kent County Tourism Board of Directors (Voting Liaison) G. Kent Economic Partnership Board of Directors (Voting Liaison Member) H. Other Post-Employment Benefits (OPEB) Board I. Police Pension Plan - Retirement Committee
CITY MANAGER’S ANNOUNCEMENTS
COUNCIL MEMBERS’ ANNOUNCEMENTS
ADJOURNMENT
THE AGENDA ITEMS AS LISTED MAY NOT BE CONSIDERED IN SEQUENCE. PURSUANT TO 29 DEL. C. §10004(e)(2), THIS AGENDA IS SUBJECT TO CHANGE TO INCLUDE THE ADDITION OR THE DELETION OF ITEMS, INCLUDING EXECUTIVE SESSIONS, WHICH ARISE AT THE TIME OF THE MEETING
DPage 5 DItem #4.
PROCLAMATION
WHEREAS, City of Dover's Economic Development is under the Mayor's Office, partnering with local organizations who are committed to advancing the economic development profession by providing resources, professional development and networking opportunities; and
WHEREAS, economic developers promote economic well-being and quality of life for our community by creating, retaining, and expanding jobs that facilitate growth, enhance wealth, and provide a stable tax base. Economic developers stimulate and incubate entrepreneurism in order to help establish the next generation of new businesses; and lVHEREAS, economic developers are engaged in a wide variety of settings including rural and urban, local, state, provincial, and federal governments, public-private partnerships, chambers of commerce, universities, and a variety of other institutions; and
WHEREAS, economic developers attract and retain high-quality jobs, develop vibrant communities, and improve the quality of life in their regions.
NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim May 9-15, 2021 as
Economic Development Week in the City of Dover and remind individuals of the importance of this community celebration which supports the expansion of career opportunities and improving quality of life.
rzstiansen Mayor DPage 6 DItem #5.
PROCLAMATION
WHEREAS, for the past 55 years, First State Community Action Agency has improved the lives of scores of individuals and families throughout the City of Dover by promoting solutions to a broad range of challenges. The Agency strives to ignite economic growth and promote economic stability, which builds stronger communities, fosters self-sufficiency, and helps to ensure that all citizens are able to live in dignity; and
WHEREAS, First State Community Action Agency has provided greater opportunities for those in need of assistance by creating pathways to prosperity through programs that offer benefits such as job training, affordable housing, and utility assistance for seniors; and
WHEREAS, First State Community Action Agency offers innovative solutions that create a greater chance of success for everyone and continues to be a voice for the disenfranchised in our community.
NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELAWARE, do hereby proclaim May 2021 as COMMUNITY ACTION MONTH in the City of Dover in recognition of the hard work and dedication of First State Community Action Agency.
ristiansen Mayor
DPage 7 DItem #6.
PROCLAMATION
WHEREAS, our public works professionals focus on infrastructure and seroices that are ofvital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of the City of Dover; and
WHEREAS, these infrastructure and seroices could not be provided without the dedicated efforts of the public works professionals of the City of Dover Departments of Public Works and Water & Wastewater zuho are responsible for operating, maintaining, improving and protecting our City's local environment, solid waste systems, rights-of-way, street network, stormwater system, water supply and water and wastewater systems which are essential for our citizens; and
WHEREAS, it is in l-he public interest for the citizens, civic leaders and children of the City of Dover to gain knowledge of and to maintain an ongoing and progressive interest and understanding of the importance of public works and public works programs in the community; and
WHEREAS, the American Public Works Association 2021 National Public Works Week theme, "Stronger Together," speaks to the relationship between the Departments of Public Works and Water & Wastewater and embraces the concept that by the City of Dover community working together, the impact citizens and public ·works professionals have on our community is magnified and results in the ability to accomplish goals once thought unattainable.
NOW, THEREFORE, I, ROBIN R. CHRISTIANSEN, MAYOR OF THE CITY OF DOVER, DELA WARE, do hereby proclaim May 16 - 21, 2021 as PUBLIC WORKS WEEK in the City of Dover and urge all citizens and organizations to learn more about the topics involved in providing public works, and to recognize the contributions that the dedicated Departments of Public Works and Water & Wastewater employees make every day to our health, safety, comfort, and quality of life. @~m~~ Robi~n Mayor DPage 8 DItem #8.
PETITION TO AMEND ZONING DISTRICT Public Hearing before the Dover City Council May 10, 2021 Recommendation from Planning Commission Meeting of April 19, 2021 with Staff and Development Advisory Committee Review
Owner: Silver Linings Holdings Corp. c/o Tolano Anderson
Address: 630 W. Division Street, Dover DE
Location: South side of W. Division Street opposite Ridgely Street
Tax Parcel: ED-05-076.08-01-40.01-000
Size: 1.08 acres (47,275.3 SF.)
Present Use: Professional Office Proposed Use: Office and Residential
Comprehensive Plan Designation: Mixed-Use
Present Zoning: C-3 (Service Commercial Zone) and COZ-1 (Corridor Overlay Zone)
Proposed Zoning: C-2A (Limited Central Commercial Zone) and COZ-1 (Corridor Overlay Zone)
Reason for Request: To amend the zoning of the 1.08+/- acre parcel at 630 W. Division Street, Dover DE 19904 from C-3 to C-2A. To partially convert the existing office building to include Apartment Units.
File Number: Z-21-03 Ordinance Number: 2021-07
Planning Commission Recommendation: The Application (Z-21-03) for Rezoning was represented by the property owner and the applicant’s engineering firm. A Public Hearing was conducted on April 19, 2021 where one member of the public spoke (in favor) regarding the application and no written comments were received. The Planning Commission moved by vote of 8-0 to recommend in favor of the proposed Rezoning from C-3/COZ-1 to C-2A/COZ-1. (Draft Meeting Minutes attached.) DPage 9 Z-21-03 Lands of Silver Linings Holding Corporation at 630 W Division St Item #8. Planning Commission Recommendation Report of April 19, 2021 D Page 2
APPLICATION: Z-21-03 Lands of Silver Linings Holding Corporation at 630 West Division Street: Rezoning from C-3/COZ-1 to C-2A/COZ-1
This rezoning application consists of one parcel of land totaling 1.08 +/- acres located on the south side of W. Division Street opposite the intersection with Ridgely Street. The property is zoned C-3 (Service Commercial Zone) subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning is C-2A (Limited Central Commercial Zone) while remaining subject to the COZ-1 (Corridor Overlay Zone). The owner of record is Silver Linings Holding Corporation c/o Tolano Anderson. Property Address: 630 W. Division Street. Tax Parcel: ED-05-076.08-01- 40.01-000.
Existing Property: The property has frontage along West Division Street to the north and contains a professional office building. Vehicle access to the site is via a shared access with the neighboring property to the east (650 West Division Street) off of West Division Street. While there is a sidewalk along the West Division Street frontage, there is no dedicated pedestrian access from this sidewalk into the site. Almost the entire property is either paved or covered by the existing building. The applicant is seeking rezoning to C-2A (Limited Central Commercial Zone) to allow for Apartments to be established in addition to the existing Professional Office Use. The COZ-1 (Corridor Overlay Zone) will remain. Any change of use of the site will be subject to permit submissions. This application only seeks rezoning of the property from C-3 to C-2A; the COZ-1 (Corridor Overlay Zone) designation will remain.
Previous Application: This property was recently subject to Rezoning Application Z-20-03 Lands of Telano D. Anderson at 630 West Division Street, which sought to rezone the property from the existing C-3 (Service Commercial Zone) to IO (Institutional and Office Zone) while retaining the COZ-1 (Corridor Overlay Zone) designation. This rezoning was sought to allow for the establishment of an Emergency Shelter which is a permitted use in the IO zoning district.
The Z-20-03 Rezoning Application received a Recommendation of Approval from the Planning Commission at their November 2020 meeting. However, the Application was ultimately denied by the City Council at their December 14, 2020 meeting and the Rezoning of the property to IO was consequently not permitted.
Surrounding Land Uses The surrounding parcels are all zoned commercial. The property immediately adjacent on the east and south of the property is zoned C-3 and contains a mini-storage facility. Immediately adjacent to the west is another property zoned C-3 which contains a car wash facility. Across West Division Street to the north are properties again zoned C-3 and also C-2A (Limited Central Commercial Zone), containing a variety of commercial uses. The subject property, as well as the surrounding parcels have a Land Use Category of Mixed Use. This is with the exception of the parcels to north and east of the subject property (across West Division Street but immediately east of Ridgley Street) which have a Land Use Category of Industrial.
Comprehensive Plan: In the 2019 Comprehensive Plan, the Land Development Plan (Map 12-1) recommends that this property be used for Mixed Use. The 2019 Comprehensive Plan references Mixed Use land use Page 10 Z-21-03 Lands of Silver Linings Holdings LLC at 630 W. Division Street Item #8. Planning Commission Recommendation Report of April 19, 2021 D Page 3 category on page 12-7. The following is an excerpt from the 2019 Comprehensive Plan regarding Mixed Use land uses (page 12-8):
Recommendation for Downtown Dover – Historic Core and Center City: Mixed Use Area: Downtown Dover is the City’s primary Mixed Use area. The historic City center clustered around The Green dates back as early as the 1700s. It expands to also include the traditional City pattern of grid streets which developed during the 19th and early 20th centuries. As a result of its earlier development, Downtown Dover, like many other historic cities, includes a variety of intermingled land uses. The Downtown area, which includes the traditional Loockerman Street business district, is broadly bounded by Wesley College on the north, the railroad tracks on the west, Bayhealth-Kent General Hospital on the south, and St. Jones River on the east. It includes a street level mix of residential, commercial, office, cultural, and institutional uses.
Downtown Dover is the traditional and symbolic center of the community and is vitally important to the overall image and identity of the City. As the State’s office complex and other businesses and services make Downtown the largest area of employment in the City, Downtown Dover is vital to the economy. It is important to preserve the area as a safe, convenient, and aesthetically pleasing business environment. Downtown provides a unique and affordable commercial environment where locally owned businesses reflect the small-town nature of the community.
Downtown also provides a residential environment with a wide variety of housing types near commercial, cultural, education, and employment resources. The age of the buildings and infrastructure in the Downtown area requires special attention and incentives to assist in continual use and revitalization activities. Downtown lacks the vibrancy of years gone by and its revitalization will hinge on mixed land uses and developing a commercial niche. Removal of blighted conditions, rehabilitation and redevelopment of traditional residential areas, and reestablishment of neighborhood identity will be important components of the City’s strategies and initiatives.
The goal of the Land Development Plan is to enhance the role of Downtown Dover as a major employment, residential and commercial center as well as the symbolic and cultural heart of the community. Efforts should strive to recognize its unique heritage and historic resources and to provide for mixed use development allowing greatest variation of uses, Activities to reestablish the economic and social vitality of Downtown neighborhoods are encouraged.
The Rezoning Request is consistent with the Land Use Classification of Mixed Use. Table 12-1: Land Use and Zoning Matrix (from the 2019 Comprehensive Plan) specifies that the following zones are compatible with this land use classification.
C-2 (Central Commercial) (Downtown Redevelopment Target Area Only) IC -2A (Limited Central Commercial)I TND (Traditional Neighborhood Design) C-1 (Neighborhood Commercial) C-1A (Limited Commercial) RGO (General Residence and Office) (Downtown Redevelopment Target Area Only) R-8 (One Family Residence) Mixed-Use R-10 (One Family Residence) RG-1 (General Residence) RG-2 (General Residence) RG-4 (General Resident - Multi-Story Apartments) C-3 (Service Commercial) CPO (Commercial and Professional Office) IO (Institutional and Office) I Page 11 I Z-21-03 Lands of Silver Linings Holdings LLC at 630 W. Division Street Item #8. Planning Commission Recommendation Report of April 19, 2021 D Page 4
Request for C-2A (Limited Central Commercial Zone) Zoning • The following description of the C-2A zoning district is provided from Article 3 §14 of the Zoning Ordinance.
Article 3 Section 14. – Limited Central Commercial Zone (C-2A). 14.1 Uses permitted. No building or premises shall be used and no building or part of a building shall be erected, which is arranged, intended or designed to be used, in whole or in part, for any purpose, except the following: (a) Retail Stores (b) Business, professional or government offices (c) Personal service establishments. (d) Restaurants. (e) Service establishments. (f) Hotels. (g) Places of public assembly. (h) Drive-throughs. (i) One family residences, including attached and semi-detached dwellings, complying with the bulk standards of the RG-1 (General Residence) zone. (j) Apartments and multi-family dwellings 14.2 Conditional Uses. The following uses are permitted, conditional upon the approval of the planning commission in accordance with the procedures and subject to the general conditions set forth in article 10, section 1: (a) Parking lots and parking structures as a principal use on suitably landscaped lots. (b) Fuel pumps accessory to a permitted use. 14.3 Enclosed buildings. All permitted uses and all storage accessory thereto, other than off street parking, shall be carried on in buildings fully enclosed on all sides, except for outdoor eating areas associated with restaurants and outdoor sales areas approved by the city planner.
14.4 Performance standards. All uses are subject to performance standards as set forth in article 5, section 8.1.
14.5 Site development plan approval. Site development plan approval in accordance with article 10, section 2 hereof shall be required prior to the issuance of building permits for the erection or enlargement of all structures and prior to the issuance of certificates of occupancy for any change of use.
COZ-1 (Corridor Overlay Zone) The purpose and requirements of the COZ-1 (Corridor Overlay Zone) are given in Article 3 §27 of the Zoning Ordinance. The COZ-1 regulations include the following:
27.1 Purpose. The corridor overlay zone (COZ) is established for the following reasons:
(a) To promote superior urban corridor development and the highest quality built environment;
(b) To foster coordination and linkage among corridor properties and with adjacent lands; Page 12 Z-21-03 Lands of Silver Linings Holdings LLC at 630 W. Division Street Item #8. Planning Commission Recommendation Report of April 19, 2021 D Page 5
(c) To preserve the functionality and efficiency of the roadway for traffic movement; and
(d) To achieve a visually balanced streetscape environment which is friendly to the pedestrian and motorist alike.
27.2 Superior urban design. For the purposes of this ordinance the term "superior urban design" shall meet the following criteria:
(a) Superior urban design places a strict and primary importance on the pedestrian. The concept should lend itself to interconnectivity while presenting building structures as aspects of the street, not simply islands existing in the "sea of roads". The design should encourage fewer car-trips, as well as promote automobile trips on an interconnected local street system rather than trips that utilize the arterials. In demonstrating superior urban design, an applicant must show that the plan presented exceeds the requirements of the zoning ordinance in at least two of the following areas:
(i) Transportation amenities for bicycles, pedestrians and transit that exceed those required by the zoning ordinance;
(ii) Architectural features including, but not limited to: LEED-certified buildings; unique architecture not replicated in other locations; use of architectural elements such as entry porticos, porte-cocheres, colonnades, cornices, porch columns and balusters, band courses, coins, water tables and other trim that enhances visual quality and function of the structure; and use of the highest-quality construction materials.
(iii) Landscaping that exceeds the requirements of this section, including robust use of trees, shrubbery, and flowering plants to screen parked cars; water gardens and ponds; arboretums; tree preservation measures;
(iv) Public spaces and art including, but not limited to, sculpture, memorials, murals, public court yards and pocket parks, and fountains;
(v) Green technologies for stormwater management, as well as green energy technologies such as geothermal heating and cooling and solar energy supplies.
(b) The city planner shall develop policy guidance on how the concept of superior urban design will be evaluated.
27.3 Zone boundaries. The COZ encompasses the lands adjacent to the following roadways as outlined on the City of Dover Zoning Map as set forth in article 2, section 2 of this ordinance:
(a) Delaware Route 8 (Forrest and Division Streets) from the railroad tracks in a westerly direction to the city limit line.
(b) McKee/Saulsbury Road (County Road 156) from the intersection at Dennys Road (County Road 100) in a southerly direction to the terminal intersection with West North Street (County Road 73).
27.4 Permitted uses. Land use shall be governed by those provisions of this ordinance related to the specific zoning district designations of each property as depicted on the zoning map.
27.5 Site development plan approval. Site development plan approval in accordance with article 10, section 2 shall be required prior to the issuance of building permits for the erection or CJPage 13 Z-21-03 Lands of Silver Linings Holdings LLC at 630 W. Division Street Item #8. Planning Commission Recommendation Report of April 19, 2021 D Page 6
enlargement of all structures and prior to the issuance of certificates of occupancy for any change in use. When the zoning district regulations specify that a particular use requires conditional use approval in accordance with article 10, section 1, the provisions of that article shall apply. Site development plans and conditional use site plans for properties within the COZ shall reflect compliance with the development guidelines of this article, in addition to all other applicable codes and regulations.
27.6 Development guidelines.
27.61 Setbacks: a. Front yards.
Residential Nonresidential Min. Max. Min. Max. McKee/Saulsbury 60' to 80' 40' to 50' * Route 8—Artis Drive to Mifflin Road 60' to 80' None Route 8—Mifflin Road to Saulsbury 40' to 60' 40' to 60' * Road Route 8—Saulsbury Road to R.R. line 20' to 30' 20' to 30' Subdivision streets (Setback provisions of article 4 shall apply)
* When the applicant can demonstrate to the satisfaction of the planning commission through the site plan review process that the proposal involves a superior urban design, the maximum setback may be increased to no more than 90 feet from the property line on Route 8 from Mifflin Road to Saulsbury Road and on McKee and Saulsbury Roads.
27.62 Building placement. Buildings shall be situated on the property so as to maximize the use of the frontage along the roadway and shall have the longest side of the building arranged parallel and square to the roadway. When the applicant can demonstrate to the satisfaction of the planning commission that, due to specific constraints related to lot configuration, alternative building placements may be permitted.
27.63 Parking.
(a) Location. Parking shall not be permitted to be situated within the front yard, nor between the right-of-way line and the building, except in the following instances:
(i) Automobile service stations;
(ii) Properties in a shopping center (SC) zoning district, in which case, parking may be permitted between the building and the roadway, provided that such parking [shall] be limited to five rows of single parking spaces between the road and the storefront;
(iii) When the applicant can demonstrate to the satisfaction of the planning commission through the site plan review process that the design presented involves a superior urban design, parking may be permitted between the building and the street, provided that such parking within this area shall be adequately landscaped and screened from the roadway.
(b) Required number of spaces. See specific district requirements in article 4.
Page 14 Z-21-03 Lands of Silver Linings Holdings LLC at 630 W. Division Street Item #8. Planning Commission Recommendation Report of April 19, 2021 D Page 7
(c) Layout.
(i) Parking lots shall be arranged in such a manner so that not more than 20 parking spaces in a row shall be permitted without a landscaped island. No more than six rows of 20 spaces shall be provided without provision for a landscaped median. Parking islands shall be a minimum of ten feet wide and planting medians shall be no less than eight feet wide.
(ii) There shall be a landscaped buffer area of at least 12 feet in width between the building and parking lot and drive areas. The buffer area shall include provisions for a sidewalk of at least six feet and no greater than eight feet in width. The buffer area and sidewalk shall be grade separated from the parking lot by concrete curbing of at least six inches in height.
(d) Landscaping. Design shall be simple and easy to maintain and shall consist of a combination of hardy canopy trees, low evergreen shrubs and turf grass, and shall be designed in accordance with landscape guidelines set forth in article 5, section 15 of this ordinance and as follows:
(i) Interior landscaping. A minimum of five percent of the interior area of a parking lot shall be reserved for landscape purposes. This provision shall include the landscaping of all required parking islands and medians. Shade trees shall be incorporated within the landscaped islands whenever and wherever practicable.
(ii) Parking lot screening adjacent to public right-of-way. Low profile screening shall be required when parking spaces would result in vehicles facing onto the roadway. Screening may consist of a low wall, evergreen hedge with a minimum height of two feet at the time of planting, planted three feet apart on center, and a maximum height of three feet at maturity, or earth berm. Should a low wall be used, such wall shall be accompanied by evergreen shrub plantings on the roadway side of the wall and spaced ten feet apart on center.
(iii) Reserved.
27.64 Site access.
(a) Entrance width and radii. Site entrances shall have a minimum width of 24 feet. Entrances involving a median divider shall be at least 35 feet in width. Entrance radii shall be a minimum of 15 feet and a maximum of 25 feet.
(b) Number of entrances and curb cut spacing. One curb cut shall be permitted for each street which abuts a site. For sites with street frontage in excess of 300 linear feet, one additional curb cut may be permitted. For sites with street frontage in excess of 600 linear feet, two additional curb cuts may be permitted.
Multiple curb cuts on a property shall have a minimum spacing distance in accordance with the following schedule:
Speed Limit Maximum Spacing (Ft.) 25 105 30 125 35 150
Page 15 Z-21-03 Lands of Silver Linings Holdings LLC at 630 W. Division Street Item #8. Planning Commission Recommendation Report of April 19, 2021 D Page 8
Speed Limit Maximum Spacing (Ft.) 40 185 45 230 50 275
(c) [Shared access.] Shared access shall be provided, whenever possible, for entrances to adjoining uses, including residential driveways.
(d) [Cross access.] Cross access shall be provided among abutting uses of similar use categories, whenever possible, to provide linkage between properties as an alternative to re-entering the corridor to access both existing and future neighboring properties.
(e) Entrance locations for adjoining properties. Commercial site entrances shall be no closer than 25 feet to an adjoining property which is zoned residential and no closer than ten feet to an adjoining property which is in a nonresidential zoning category.
27.65 [Signs.] Signs shall meet the regulations found in article 5, section 4, supplementary sign regulations.
27.66 Building height.
(a) Buildings shall be limited in overall height to 35 feet and shall not exceed two stories.
27.67 Open space and landscaping.
(a) Lot coverage. Each lot shall have a minimum of 25 percent of the lot area dedicated to be landscaped open space. A lesser amount of landscaped open space may be permitted when it can be demonstrated to the satisfaction of the planning commission, through the site plan review process, that, due to lot configuration and existing built conditions, the required minimum is impractical.
(b) Frontage. Each lot shall have a landscaped open space of at least 25 feet in width, measured from the back of curb along the entire frontage of the lot, except at points of site access. Trees shall be provided along the frontage perimeter at a minimum rate of one tree for each 50 linear feet of frontage.
(c) Side and rear yards. A minimum of 15 feet of landscaped open space shall be provided along all side and rear lot lines when abutting a residential use and a minimum of five feet when abutting a nonresidential use. Tree plantings shall be provided along all nonfrontage perimeters at a minimum rate of one tree for each 75 linear feet.
(d) Stormwater detention ponds. Detention ponds may be counted toward the minimum 25 percent open space area, provided that such ponds are designed to emulate natural features by incorporating irregular outline, gradual slopes (no greater than 1:4), and appropriate landscape plantings.
(e) Landscaping. Landscaped open spaces shall be designed in accordance with the provisions of this section, as well as the landscaping guidelines as set forth in article 5, section 9 of this ordinance.
Page 16 Z-21-03 Lands of Silver Linings Holdings LLC at 630 W. Division Street Item #8. Planning Commission Recommendation Report of April 19, 2021 D Page 9
(f) Screening. The following items shall be located so as to minimize visibility from the roadway, adjacent properties and other public areas, and shall be screened from public view: (1) Service bays; (2) Loading docks and platforms; (3) Rooftop utilities; (4) Satellite dishes; (5) Dumpsters; (6) Storage areas.
(g) Standard for tree plantings. Trees shall be of a high canopy variety and shall be limbed to a minimum height of 12 feet above grade at maturity.
(h) Standards for shrubbery. Shrubbery shall be of a low evergreen variety and shall be limited to use as foundation plantings and for screening purposes.
(i) Standards for ground cover. Ground cover shall be limited to turf and ornamental grasses and ornamental evergreen ground cover plantings within required landscape areas.
27.68 Lot configuration. All lots within the corridor overlay district created after the enactment of this section shall conform to the following:
(a) Minimum lot area [shall be] 10,000 square feet. Service stations [shall have a minimum lot area of] 20,000 square feet.
(b) Minimum lot depth shall be 100 feet. In the C-3 (service commercial) district, the minimum lot depth shall be 150 feet.
(c) Minimum road frontage shall be at least 100 feet. In the C-3 (service commercial) district, the minimum road frontage shall be 150 feet.
27.69 Architectural review. The side of any building which faces the corridor (or corridors) shall be referred to as the "corridor elevation." Buildings in the COZ-1 shall be designed to front on the corridor, and the corridor elevation shall contain architectural elements traditionally associated with the front of a building. Blank walls without functioning windows are prohibited along the corridor. Windows must be incorporated into the overall design concept of the corridor elevation. Providing one or several small windows on a large corridor elevation shall not constitute compliance with this ordinance.
A "functioning window" shall be defined as a window which lets light into the interior of the structure, and is integrated and related to the interior layout of the space. In addition to functioning windows, the corridor elevation shall have the following elements:
(a) A primary entrance door or doors (except for loading doors).
(b) A primary entrance feature, such as a porch, portico, awning, entrance walk, or other similar feature.
In addition, the corridor elevation shall have one of the following elements:
(a) Landscaping integrated into the building design concept.
Page 17 Z-21-03 Lands of Silver Linings Holdings LLC at 630 W. Division Street Item #8. Planning Commission Recommendation Report of April 19, 2021 D Page 10
(b) Architectural or urban design elements which link adjacent structures together, such as plazas, walkways, colonnades, or similar features.
(c) Architectural relief, such as vertical and horizontal offsets in exterior wall elevations, band courses, lintels and sill courses, cornices, and the like, to create shadow lines.
The applicant shall submit 12 copies of the corridor elevation at the time of application. The city planner or his/her designee shall determine whether compliance with the provisions of this ordinance has been achieved.
27.7 Properties located on a corner lot with two frontages within the Corridor Overlay Zone. When a property is located on the corner of two corridors within the Corridor Overlay Zone, only one of the two corridors shall be subject to the requirements of Section 27.61 Setbacks and Section 27.63 Parking, Subsection (a) Location. The frontage of the property on which the identifiable front of the building is located shall be the frontage that is subject to the requirements of Section 27.61 And Section 27.63, Subsection (a). In designing the site, in order to qualify for the relief under this subsection, the applicant must demonstrate to the satisfaction of the planning commission that the design incorporates the principles of superior urban design as defined in Section 27.2.
Zoning Definitions: Apartment: A dwelling unit, within a building with other uses and/or dwelling units, that is intended for use as a residence by an individual or a single family.
Dwelling unit: A building or entirely self-contained portion thereof containing complete housekeeping facilities for only one family, including any domestic servants employed on the premises, and having no enclosed space (other than vestibules, entrance or other hallways or porches) or cooking or sanitary facilities in common with any other dwelling unit. A boarding[house] or roominghouse, convalescent home, dormitory, fraternity or sorority house, hotel, inn, lodging, nursing, or other similar home, travel trailer, recreational vehicle, or other similar structures or vehicles shall not be deemed to constitute a dwelling unit.
Recommendation of the Planning Staff: Staff recommends that the Rezoning be granted to C-2A (Limited Central Commercial Zone) while retaining the COZ-1 (Corridor Overlay Zone) as requested, as the proposed zoning is consistent with the Comprehensive Plan for the Mixed Use land use classification. The use as a Professional Office Building with Apartments is permitted in the C-2A Zone. Were the application for Rezoning to be recommended by the Planning Commission and subsequently approved by the City Council, the applicant would still have to submit Building Permits for the change of use in order for the Apartment use of the site to be established. During that review process it will be determined if any site improvements are required.
This recommendation is being made without that benefit of hearing the comments of surrounding landowners and residents. A public hearing is required on this matter and the Planning Commission should give those comments consideration.
ADVISORY COMMENTS TO THE APPLICANT:
1) The applicant shall be aware that approval of any rezoning application does not represent a Building Permit, Sign Permit or other construction activity permit approval. A separate application submission is required before issuance of permits by the City of Dover. Page 18 Z-21-03 Lands of Silver Linings Holdings LLC at 630 W. Division Street Item #8. Planning Commission Recommendation Report of April 19, 2021 D Page 11
2) The applicant shall be aware that any future use of the existing structures may be subject to a separate permitting or licensing process through the City of Dover Licensing and Permitting Division. Certain types of uses also require a Public Occupancy Permit.
RECOMMENDATION OF THE PLANNING COMMISSION: At the Virtual Planning Commission Meeting of April 19, 2021, the Application (Z-21-03) was represented by the property owner Mr. Tolano Anderson and by Mr. Troy Adams of the application’s engineering firm Mountain Consulting. During the Public Hearing, where one member of the public spoke (in favor) and no written comments were received regarding the Rezoning. The Planning Commission recommended in favor of the proposed Rezoning (Z-21-03) from C-3/COZ-1 to C-2A/COZ-1 for the property at 630 West Division Street as proposed with a vote of 8-0 with one member absent.
See also the included excerpt of the DRAFT Meeting Minutes of the April 19, 2021 Planning Commission meeting. The comments received from the other member agencies of the Development Advisory Committee (D.A.C.) are also provided.
ATTACHMENTS: • Z-21-03 Zoning Exhibit Map
• Application Z-21-03 Submission Plan Sheet
• Development Advisory Committee Comments from City of Dover Public Works Department, Department of Water & Wastewater, Electric Department, City Office of the Fire Marshal, DelDOT, and Kent Conservation District
• Excerpt from DRAFT Planning Commission Meeting Minutes of April 19, 2021
• Proposed Ordinance #2021-07
Page 19 Item #8. City of Dover Application No.: Z-21-03D Department of Planning & Inspections
IPM RG-1 M
N West St C-2A C-3
Ridgely St
C-3 C-3 M
S West St
C-2A
Weston Dr St ivision IO W D C-2A
Site C-3 C-1A
Forest St C-1 C-1A IO RG-1
RG-1 C-3
Lincoln St
C
Davis Cir h
e
r
r y C-3 IO RG-1 S RG-1 R-8 R-8 t
Tile: Lands of Silver Linings Holding Corp. Ordinance #: 2021-07 Addresses: 630 W. Division Street Legend Parcel ID: ED-05-076.08-01-40.01-000 Subject Property Existing Zoning: C-3 Service Commercial Zone and COZ-1 Corridor Overlay Zone « - 2012 Buildings Proposed Zoning: C-2A Limited Central Commercial Zone Zoning COZ-1 Corridor Overlay Zone D Owner: Tolando D. Anderson, Silver Linings Holding Corp. D Dover Parcels Date: 03/11/2021 Corridor Overlay Zone 0 100 200 400 Feet - Page 20 Item #8.
PARCEL SUBJECT \ SITE DATA OF THIS PLAN \ \ \ 1. PROPER1Y LOCATION: \ 630 W. DMSION STREET \ DOVER, DE 19904 2. OWNER OF RECORD: SILVER LININGS HOLDING CORPORATION \ c/o TOLAND D. ANDERSON \ 630 W. DIVISION STREET, SUITE A DOVER, DE 19904 I 302-535-3886
3. EQUITABLE OWNER : DOVER INTERFAITH MISSION FOR HOUSING REVISED c/o JEANINE KLEIMO, CHAIR REQUEST: 684 FOREST STREET DOVER, DE 199D4 No Equitable Owner 302- 242- 0412 Listed
4 . ENGINEER OF RECORD: TROY L. ADAMS, P.E. MOUNTAIN CONSULTING . INC. 103 S. BRADFORD ST. DOVER, DE 19904 LOCATION MAP l "=400'± 302-672-0610
5. TAX PARCEL NUMBERS: ED-05-076.08-01-40.01-000
6. PARCEL AREA: 1.0853 ACS . (47,275.3 S.F.)
7. GROSS FLOOR AREA: 19,400 S.F.
·GROUND 8 . EX ISTING ZON ING: SERVICE COMMERCIAL ZONE (C-3) · MOUNTED EX. BUILDING CORRIDOR OVERLAY ZONE (COZ-1) .SIGN 9. PROPOSED ZONING: INSTITUTIONAL AND OFFICE ZONE (10) CORRIDOR OVERLAY ZONE (COZ-1) REVISED REQUEST: Limited Central Commercial Zone (C-2A) Corridor Overlay Zone (C0Z-1) LfGENP
. CRF CAPPED REBAR FOUND . /PF IRON PIPE FOUND •°"' DRILL HOLE FOUND • CUF CONCRETE MONUMENT FOUND
--<-- EXISTING CHAINLINK FENCE NOW/FORMERLY Cl.ARK RfAI.TY, LLC EXISTING PAVED AREA DIANE M. MARTIN I...... ·I ED- 05- 076.08- 01 - 41.00- 00001 650 OMSION STREET b. ,. '. ;: .j f)(ISTING CONCRETE 0/R 549 - 135 ZONING: CJ 0 EXISTING TREE
0 EXISTING BUSH 0IJI> EXISTING UTILl7Y POLE
EX. STORAGE UNIT I V C EX. 2- STORY BUILDING FOOTPRINT - 10,532. I SF ,. . ' GROSS FLOOR AR£A - 19,400 SF. FF.£. - 28.49
-~ \ .... ~ .
· . .. ~ I EX. STORAGE UNIT
NOW/ FORMERLY CLEAN CARS, INC. . . EX. BUILDING ED- 05- 076.0B-01 - 40.00- 00001 ...... ~ 805 FOREST smm . . ,_..-,;--:- . . . . \ D/ R L- 43- 234 ZONING: G3 I
w . -~ · I •,..._ . c,t_· -°",..._ 8 REVISED REQUEST: To be Rezoned from C-3 to C-2A :z:I ·~ Jl.lp-C::-~ THE PURPOSE OF THIS PLAN IS TO DEPICT THE PARCEL TO BE REZONED FROM C-3 TO 1-0.
NOW/FORMERLY SUBMISSION PLAN EX. STORAGE UNIT CLARK RE'Al.TY, LLC SITE PLAN DIANE M. MARTIN FOR SHEET REVISED FOR ED-05-076.08-01-41 .00-00001 650 DMSlON STREET NEW REZONING 0/R 549- 135 630 W. DIVISION STREET APPLICATION ZONI NG: CJ TAX MAP NO. ED-05-076.08-01 -40.01-00001 - - CllY OF DOVER - EAST DOVER HUNDRED - KENT COUNlY - STATE OF DELAWARE
- REVISIONS CHECKED 1113 S. IIRAllfORD, l - BY rfin1 fm nfl l]j){l,@ n[Ii] - uuu &llJj uu l!.UJJ U DOVE R, DE 19904 CERTIF)CATION Of PLAN ACCURACY - (/ilfmffil@nnn{}n[li1~ O;\iti'.~i~ll I, TROY L. ADAMS, HEREBY CERTIFY THAT I AM A REGISTERED PROFESSIONAL UDlW LI &) U1J LI ~LI llU 1.102.1~~-'}875 ENGINEER WITH A BACKGROUND IN CIVIL ENGIN EERING IN THE STATE OF - u - f-.866-672-6428 DELAWARE AND THAT ALL OF THE INFORMATION ON THIS PLAN HAS BEEN PREPARED UNDER MY SUPERVISION AND TO MY BEST KNOWLEDGE ANO BELIEF - REPRESENTS GOOD ENGINEERING PRACTICES BY THE APPLICABLE LAWS OF THE - 0 10 20 40 STATE OF DELAWARE. - GRAPHIC SCALE
SCALE: 1· - 20' DRAWN BY: TLA
DRAWING DESIGNED BY: CHECKED BY: TLA HORIZONTAL DATUM: DELAWARE STATE PLANE (NAD83-2011) P.E. UC. NO. 12002 NAME: .DWG VERTICAL DATUM: NAVDBB DATE: 9-17-2020 COMM. 2020074SM FILE SHEET 1 OF 1 NO. NO. NO. ©2020 MOUNTAIN CONSULTING INC. DPage 21 Item #8. CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY STAFF D.A.C. MEETING DATE: MARCH 31, 2021
APPLICATION: Lands of Silver Linings Holding Corporation at 630 W. Division Street FILE #: Z-21-03 REVIEWING AGENCY: City of Dover Department of Public Works CONTACT PERSON: Sharon J. Duca, P.E. CONTACT PHONE #: 302-736-7025
THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT:
CITY AND STATE CODE REQUIREMENTS:
STORMWATER / STREETS / SANITATION 1. None.
GENERAL 1. Our office has no objection to the rezoning of tax parcels ED-05-076.08-01-40.01-000.
RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES:
STORMWATER / STREETS / SANITATION / GENERAL 1. None.
ADVISORY COMMENTS TO THE APPLICANT:
STORMWATER / STREETS / SANITATION / GENERAL 1. None.
IF YOU HAVE ANY QUESTIONS OR NEED TO DISCUSS ANY OF THE ABOVE COMMENTS, PLEASE CALL THE ABOVE CONTACT PERSON AND THE PLANNING DEPARTMENT AS SOON AS POSSIBLE.
Page 22 Item #8. CITY OF DOVER
DEVELOPMENT ADVISORY COMMITTEE
APPLICATION REVIEW COMMENTARY
STAFF D.A.C. MEETING DATE: MARCH 26, 2021
APPLICATION: Lands of Silver Linings Holding Corporation at 630 W Division St
FILE #: Z-21-03
REVIEWING AGENCY: City of Dover Department of Water & Wastewater
CONTACT PERSON: Jason A. Lyon, P.E., Director of Water & Wastewater
CONTACT PHONE #: 302-736-7025
CONTACT PHONE #: [email protected]
THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE.
THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT:
CITY AND STATE CODE REQUIREMENTS
WATER / WASTEWATER 1. Our office has no objection to the rezoning of tax parcels: ED-05-076.08-01-40.01-000.
RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES
WATER / WASTEWATER / GENERAL 1. Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service / main to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of water and sewer services and meters will be assessed at that time. (Please note that each water meter registered with the City of Dover must have a separate service line.) Should the existing water and sanitary sewer services no longer be required based upon the proposed use, they must be properly abandoned at the mains in accordance with all City of Dover Water / Wastewater Handbook. 2. Any redevelopment shall adhere to the City of Dover Water / Wastewater Handbook. 3. Please note that renovations and or change of use projects must ensure that the water and wastewater service is brought up to current requirements. This may include relocating the water meter outside or changing service line sizes. Please ensure you schedule a meeting with the Department of Water & Wastewater during the planning phase for this site. Additional impact fees may apply for future development.
ADVISORY COMMENTS TO THE APPLICANT
WATER / WASTEWATER / GENERAL 1. None
IF YOU HAVE ANY QUESTIONS OR NEED TO DISCUSS ANY OF THE ABOVE COMMENTS, PLEASE CALL THE ABOVE CONTACT PERSON AND THE PLANNING DEPARTMENT AS SOON AS POSSIBLE.
Page 23 DItem #8. CITY OF DOVER
DEVELOPMENT ADVISORY COMMITTEE
APPLICATION REVIEW COMMENTARY
STAFF D.A.C. MEETING DATE: APRIL 7, 2021
APPLICATION: Lands of Silver Linings Holding Corporation at 630 W. Division St
FILE #: Z-21-03
REVIEWING AGENCY: City of Dover Electric Department
CONTACT PERSON: Paul Waddell, Electric Director
CONTACT PHONE #: 302-736-7072
CONTACT EMAIL #: [email protected]
THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE.
THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT:
CITY AND STATE CODE REQUIREMENTS
ELECTRIC Our office has no objection to the rezoning of: ED-05-076.08-01-40.01-000
RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES
ELECTRIC 1. Should this site be redeveloped, which includes modifications to the use, the applicant / developer will be responsible for all costs associated with providing the appropriate meter / service to this site based upon the use including any necessary system upgrades or extensions. The appropriateness and adequacy of electric and meters will be assessed at that time. 2. Any redevelopment shall adhere to the City of Dover’s Electric Service Handbook. https://evogov.s3.amazonaws.com/media/27/media/13108.pdf.
ADVISORY COMMENTS TO THE APPLICANT
ELECTRIC 1. None.
IF YOU HAVE ANY QUESTIONS OR NEED TO DISCUSS ANY OF THE ABOVE COMMENTS, PLEASE CALL THE ABOVE CONTACT PERSON AND THE PLANNING DEPARTMENT AS SOON AS POSSIBLE.
Page 24 C ItemF #8. Z-21-03 I I T R CITY OF DOVER Y E
DEVELOPMENT ADVISORY COMMITTEE O M F A APPLICATION REVIEW COMMENTARY R
D.A.C. MEETING DATE: 04/07/21 D S O H V A E L R APPLICATION: Lands of Silver Linings Holding Corporation at 630 W Division St
FILE #: Z-21-03 REVIEWING AGENCY: City of Dover, Office of the Fire Marshal
-CONTACT PERSON: Jason Osika, Fire Marshal PHONE #: (302) 736-4457
THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY, AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE.
THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESS BY THE APPLICANT:
CITY AND STATE CODE REQUIREMENTS:
1. This office has no objections regarding the proposed rezoning.
2. The installation of natural gas and LP gas meters, regulators, valves, and LP gas bottles shall be protected from impact damage by impact protection. Natural gas and LP gas meters, regulators, and valves located inside structures shall have impact protection, except when located in separate protected utility rooms.
Dimensions of bollards. Bollards shall be a minimum of six-inch diameter filled with concrete. The bollard shall be set into the ground at a depth of at least 36 inches (three ft.) embedded in concrete at a minimum of 18 inches surrounding the bollard. The bollards must be a least 48 inches (four ft.) in height above the finish grade elevation. Any deviation of the stated requirements must be approved by the fire marshal and/or chief building inspector. The above dimensions shall serve as the requirement for installation; however, the fire marshal and/or chief building inspector shall have the authority to require more stringent dimensions to fit the needs of devices warranting impact protection.
Color of bollards. Bollards should be of the following colors; yellow, amber or orange. All colors shall be of fluorescent or have a reflective coating. Any deviation of the stated requirements must be approved by the fire marshal and/chief building inspector. (City of Dover Code of Ordinances, 46-4)
3. Every house, building or structure used or intended for use as living quarters or as a place for conducting business, and having any wall facing or abutting any public or private street or alley, shall have displayed on that wall, in legible, easily read characters which are of contrasting color
Page 25 DItem #8.
to the background, the proper street number for such house, building, or structure in accordance with the following:
One-family and two-family residential structures, height, the number shall measure a minimum of four inches in height, location, the number shall be placed on the house above or to the left or right of the front entrance, color, the number shall be contrasting to the background color, Arabic numerals, all numbers shall be Arabic numerals.
Multiple-family dwellings, measurements, the number shall measure a minimum of six inches when identifying individual apartments with exterior doors, and 12 inches when identifying buildings with apartment complexes where there are two or more buildings not assigned street addresses. Individual buildings with street addresses shall have numbers measuring six inches, location, numbers shall be placed either in the center of the building or on the street end of the building so as to be visible from either the public or private street or from the parking lot, color, numbers shall be contrasting to the background color, Arabic numerals, all numbers used shall be Arabic numerals.
Commercial, industrial and office buildings, height, the numbers shall measure a minimum of 12 inches in height, location generally, numbers shall be placed either in the center of the building or on the street end of the building so as to be visible from either the public or private street or from the parking lot,
property line or driveway, should the building be located far enough from a public or private road so that the numbers are not clearly visible from the street, then the street address shall also be posted on the property at or near the property line or driveway to said building,
color; each building, numbers shall be contrasting to the background color and shall be placed on each building in the complex,
Arabic numerals, all numbers used shall be Arabic numerals,
Shopping centers. Shopping centers consisting of two or more stores shall have a tenant or suite number affixed to the front of the tenant space and on the outside of the rear door which corresponds with that tenant space. Numbers shall measure six inches in height. (City of Dover Code of Ordinances, 98-344)
4. All required means of egress shall have an exit discharge consisting of a non-slip surface and leading to and terminating at a public way.
5. Project to be completed per approved Site Plan.
6. Full building and fire plan review is required if there is a change in occupancy classification or if renovations are proposed.
7. Separate building permits/plans submission will be required for each building and/or tenant fit out. If the permit submission is for a “shell” a Certificate of Occupancy will not be issued. Separate plans and permits submissions will be required for each “tenant fit out” at which time a Certificate of Occupancy will be issued upon compliance/completion of each “tenant fit out”.
Page 26 DItem #8.
Each “shell” will require a fire permit for sprinkler and fire alarm if applicable. Those systems (for the “shell”) must be accepted into service prior to any “tenant fit out” fire permits being issued.
8. Construction or renovations cannot be started until building plans are approved.
9. Fire alarm systems, fire suppression systems, hoods, exhaust ducts, and hood suppression systems require a fire permit from the Fire Marshal’s Office. This work cannot be started until the permit is approved.
ADDITIONAL / SPECIFIC REQUIREMENTS TO OBTAIN APPROVAL:
1. Proposed future occupancy classification is unknown. Once determined, additional comments may apply. 2. There was site work completed without proper approvals. Please obtain proper approvals and correct the site work (currently interferes with egress from the building, see item # 4 listed above).
APPLICABLE CODES LISTED BELOW (NOT LIMITED TO): 2015 NFPA 1 Fire Code (NFPA; National Fire Protection Association) 2015 NFPA 101 Life Safety Code (NFPA; National Fire Protection Association) 2013 NFPA 72 National Fire Alarm and Signaling Code (NFPA; National Fire Protection Association) 2013 NFPA 13 Installation of Sprinkler Systems (NFPA; National Fire Protection Association) 2009 IBC (International Building Code) Latest editions of all other NFPA Codes as defined by the Delaware State Fire Prevention Regulations 2015 Delaware State Fire Prevention Regulations City of Dover Code of Ordinances
*If you have any questions or need to discuss any of the above comments, please call the above contact person listed.
Page 27 DItem #8.
CITY OF DOVER D E DEVELOPMENT ADVISORY COMMITTEE L
APPLICATION REVIEW COMMENTARY D O T
======
APPLICATION: Silver Linings (630 W. Division Street) FILE#: Z-20-03 REVIEWING AGENCY: DelDOT
CONTACT PERSON: Joshua Schwartz PHONE#: 302-760-2768
======THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY'S AUTHORITY AND AREA OF EXPERTISE.
THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT:
CITY & STATE CODE REQUIREMENTS:
No person, firm, corporation or the like shall construct, open, reconstruct, maintain, modify or use any crossing or entrance onto a state-maintained highway, street or road, including any drainage modifications leading into or carried by the highway drainage system, without first having complied with standards and regulations adopted by the Department and having obtained a permit issued by the Department. Please contact the Delaware Department of Transportation - Development Coordination section to begin permit process.
RECOMMENDATIONS SUGGESTED AS CONDITIONS OF APPROVAL TO MEET CODE OBJECTIVES:
ADVISORY COMMENTS TO THE APPLICANT:
1. No Objection to the Rezoning. 2. The developer should contact DelDOT to schedule a pre-submittal meeting. 3. It is expected a Record Plan and Entrance Plan Review will be required. 4. A cross-access easement should be established to a neighboring parcel. 5. DelDOT Project T201630003 is in front of the property. This project involves the design of a multi-use trail facility and or dedicated bike boulevard along the Rt. 8 corridor from US13 to a point near the new Dover High School.
Page 28
Item #8. KENT CONSERVATION DISTRICT D 1679 SOUTH DUPONT HIGHWAY • DOVER, DELAWARE 19901• (302) 608-5370 • WWW.KENTCD.ORG
CITY OF DOVER DEVELOPMENT ADVISORY COMMITTEE APPLICATION REVIEW COMMENTARY April 2021
APPLICATION: Lands of Silver Linings Holding Corporation at 630 W Division Street FILE #: Z-21-03 REVIEWING AGENCY: Kent Conservation District CONTACT PERSON: Kate Owens PHONE #: 302-608-5370
THE SUBJECT PROPOSAL HAS BEEN REVIEWED FOR CODE COMPLIANCE, PLAN CONFORMITY AND COMPLETENESS IN ACCORDANCE WITH THIS AGENCY’S AUTHORITY AND AREA OF EXPERTISE. THE FOLLOWING ITEMS HAVE BEEN IDENTIFIED AS ELEMENTS WHICH NEED TO BE ADDRESSED BY THE APPLICANT:
Source: 2019 Delaware Sediment and Stormwater Regulations
CITY AND STATE CODE REQUIREMENTS: Kent Conservation District has no objection to the proposed rezoning of the above referenced site.
ADVISORY COMMENTS TO THE APPLICANT: Soil disturbance (e.g. clearing, grading, excavations, tree clearing, or stoning) equal to or greater than 5,000 square feet requires a Sediment and Stormwater Management Plan to be submitted and approved by the Kent Conversation District prior to the commencement of disturbance.
Page 29 DItem #8.
CITY OF DOVER PLANNING COMMISSION April 19, 2021 Excerpt from Meeting Minutes – Draft
The Meeting of the City of Dover Planning Commission was held on Monday, April 19, 2021 at 7:00 PM as a Virtual Meeting using the phone/videoconferencing system WebEx due to Delaware’s Declaration of the State of Emergency for COVID-19. The Meeting Session was conducted with Chair Mrs. Maucher presiding. Members present were Mr. Adams, Mrs. Malone, Mr. Hartman, Mrs. Lord, Mrs. Welsh, Mr. Roach, Mr. Baldwin, and Mrs. Maucher. Dr. Jones was absent.
Staff members present were Mr. Dave Hugg, Mrs. Dawn Melson-Williams, Mr. Julian Swierczek, Mr. Jason Lyon and Mrs. Kristen Mullaney.
Z-21-03 Lands of Silver Linings Holdings Corporation at 630 West Division Street – Public Hearing and Review for Recommendation to City Council on a rezoning application for a parcel of land consisting of 1.0853 acres (47,275.3 SF +/-). The properties are zoned C-3 (Service Commercial Zone) subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning is C-2A (Limited Central Commercial Zone) subject to the COZ-1 (Corridor Overlay Zone). The property is located on the south side of West Division Street and opposite the intersection with Ridgely Street. The owner of record is Silver Linings Holding Corporation c/o Tolano Anderson. Property Address: 630 W. Division Street. Tax Parcel: ED-05-076.08-01-40.01-000. Council District 4. Ordinance #2021-07. This property was the subject of Rezoning Application Z-20-03 that was unsuccessful in its rezoning request for IO (Institutional and Office Zone) with COZ-1 in November-December 2020.
Representatives: Mr. Tolano Anderson, Owner; Mr. Troy Adams, Mountain Consulting
Mr. Swierczek stated that this application is a Rezoning for 630 West Division Street. The property is currently zoned C-3 (Service Commercial Zone) and is subject to the COZ-1 (Corridor Overlay Zone). The proposed zoning is to take the property to C-2A (Limited Central Commercial Zone) but also remaining subject to the COZ-1 (Corridor Overlay Zone). As a side note, the COZ-1 (Corridor Overlay Zone) is usually an added provision of the Zoning Ordinance that requires some added stipulations for sort of physical appearances, but those pertain to primarily new developments so that won’t necessarily apply to this. This Application is specifically for Rezoning. There is no redevelopment of the property or any other type of change of use specific to this Application; that would be part of a later review process. As a reminder to the members of the Planning Commission, this property did come before Planning Commission in November 2020 to take the property from C-3 (Service Commercial Zone) to IO (Institutional and Office Zone) that would allow for a shelter use. This Rezoning to C-2A (Limited Central Commercial Zone) was specifically cited to allow the use of apartments to be established in addition to the existing use of professional office space. As an added note, the C-2A (Limited Central Commercial Zone) does not allow for a shelter use. There is no specific re-development associated with this application; this is only reviewing the Rezoning.
Mr. Tolano Anderson stated that he would like to point out that yes, they were before the
Excerpt of Planning Commission Meeting of April 19, 2021 Page 1 of 2
Page 30 DItem #8.
Commission last year; however, that Rezoning for IO (Institutional and Office Zone) was not successful. They recognize that there is a shortage of affordable housing in Dover and particularly in this area; so, they are looking at a 20,000 SF building that is highly under-utilized. They are excited about the opportunity to create some affordable housing there as well as continuing the office use that is there. It is a great location for a mixed use, and it is all permitted. So, we are submitting this application to the Development Advisory Committee as well as the Planning Staff and Planning Commission for the C-2A (Limited Central Commercial Zone). We just ask for your support and thank you.
Mr. Hartman stated that he supports this application and thinks it should be recommended to City Council for approval, but he would just like to ask Mr. Tolano Anderson if he intends on having families live there and to look at the requirements of the COZ-1 (Corridor Overlay Zone). Even though they may not be legally required, try to think of yourself as living there because that is a fairly stark area. He just requests that they take any families who move in there into consideration. Responding to Mr. Hartman, Mr. Tolano Anderson stated that he would certainly take that into consideration. They are looking at all of the requirements of the COZ-1 (Corridor Overlay Zone) as well as some other things that we think would be good for the environment that would not even be required by the COZ-1 (Corridor Overlay Zone) just so that this housing would be good for families and for those who desire to rent there.
Mrs. Maucher opened the public hearing
Mary T. Mason, 36 The Green (Call-in User #6): Ms. Mason commented that she agrees with it and that it’s a good idea.
Mrs. Maucher after seeing no one else wishing to speak, closed the public hearing.
Mr. Hartman moved to recommend approval to City Council for Application Z-21-02 Lands of Silver Linings Holdings Corporation at 630 West Division Street based on the submittal and the fact that it is consistent with the Land Use area, seconded by Mrs. Welsh and the motion was carried 8-0 by roll call vote. Mr. Hartman voting yes. Mr. Baldwin voting yes. Mrs. Lord voting yes. Mrs. Welsh voting yes; for reasons stated. Mr. Adams voting yes. Mr. Roach voting yes; he hopes that this Rezoning will allow the space to be utilized in the manner that it was presented to us to provide housing for a much needed situation in Dover. Mrs. Malone voting yes; for reasons stated. Mrs. Maucher voting yes; based on Staff recommendations and she looks forward to a Site Plan Review.
Excerpt of Planning Commission Meeting of April 19, 2021 Page 2 of 2
Page 31 FINAL READINGDItem #8. CITY OF DOVER PROPOSED ORDINANCE #2021-07
1 AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY 2 OF DOVER BY CHANGING THE ZONING DESIGNATION OF PROPERTY LOCATED AT 3 630 WEST DIVISION STREET 4 5 WHEREAS, the City of Dover has enacted a zoning ordinance regulating the use of property within the 6 limits of the City of Dover; and
7 WHEREAS, it is deemed in the best interest of zoning and planning to change the permitted use of property 8 described below from C-3 (Service Commercial Zone) and subject to the COZ-1 (Corridor Overlay Zone) 9 to C-2A (Limited Central Commercial zone) and subject to the COZ-1 (Corridor Overlay Zone).
10 NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF 11 DOVER, IN COUNCIL MET:
12 1. That from and after the passage and approval of this ordinance the Zoning Map and Zoning 13 Ordinance of the City of Dover have been amended by changing the zoning designation from C-3 14 (Service Commercial Zone) and subject to the COZ-1 (Corridor Overlay Zone) to C-2A (Limited 15 Central Commercial Zone) and subject to the COZ-1 (Corridor Overlay Zone) on that property 16 located at 630 West Division Street (on the south side of West Division Street and opposite the 17 intersection with Ridgely Street), consisting of 1.0853+/- acres, owned by Silver Linings Holding 18 Corporation. 19 (Tax Parcel: ED-05-076.08-01-40.01-000; Planning Reference: Z-21-03; Fourth Council District) 20 21 ADOPTED: * 22 S:\ORDINANCES\2021\DRAFT\ORDINANCE #2021-07 - REZONING - 630 WEST DIVISION STREET\ORDINANCE #2021-07 - REZONING - 630 WEST 23 DIVISION STREET - FINAL READING.wpd
24 Actions History 25 May 10, 2021 - Scheduled for Public Hearing/Final Reading - City Council 26 April 19, 2021 - Public Hearing - Planning Commission 27 March 22, 2021 - First Reading - City Council
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REGULAR CITY COUNCIL MEETING
The Regular City Council Meeting was held by video conference on April 26, 2021 at 7:30 p.m. with Council President Hare presiding. Council members present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Rocha, Mr. Taylor, and Mr. Lindell.
Staff members present via video or telephone were Police Chief Johnson, Ms. Peddicord, Mr. Robertson, Mr. Hugg, Mr. Rodriguez, and Mrs. McDowell. Mayor Christiansen was also present.
INVOCATION The invocation was given by Mayor Christiansen.
PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Councilman Neil.
ADOPTION OF AGENDA Mr. Taylor moved for adoption of the agenda, seconded by Mr. Neil and unanimously carried.
ADOPTION OF CONSENT AGENDA All Consent Agenda items are considered routine and non-controversial and will be acted upon by a single roll call vote of the Council. There will be no separate discussion of these items unless a member of Council so requests, in which event the matter shall be removed from the Consent Agenda and considered a separate item.
Mr. Neil moved for adoption of the consent agenda, seconded by Mr. Taylor and carried by a unanimous roll call vote.
PRESENTATION - POLICE DEPARTMENT’S ANNUAL REPORT Chief Thomas Johnson reviewed the 2020 Police Department Annual Report.
Responding to Mr. Sudler, Chief Johnson advised that the age range of individuals participating in illegal activities are in early stages of fourth and fifth grade. He noted that the gang culture has been pushing down the elementary school level right before they head off to middle school. Chief Johnson stated that in addition to the Group Violence Intervention System (GVI), the strategy is to fight crime and invest in kids. He advised that they have a nationally based program that has custom application, and it is in the queue as soon as they are able to meet effectively in large groups. He noted that the program would assess the community in totality and would be Dover specific information that would feed the programs that would follow. Chief Johnson advised that it also requires a lot of stakeholder input to make sure that the solutions are connected to the actual problems.
Chief Johnson advised that they are looking at expanding the Police Athletic League (P.A.L.) and they are looking at an Explorer Post for kids a little bit above the elementary school level. He noted that they reconnected with Dr. Courtney Voshell, Principal of Capital School District, and planning is underway for some of the programs that have been historically successful and opening up room
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CITY COUNCIL MEETING OF APRIL 26, 2021 PAGE 2 for increased communication. Chief Johnson stated that they discovered that the Police Chief’s Advisory Committee needed a subcommittee which will be kids at the local high school and the main committee’s youth liaison, along with their school resource officers. They are going to start facilitating discussions at the high school. He noted that hopefully they will be able to extend that to the middle school.
Responding to Mr. Sudler, Chief Johnson stated that there is significant evidence that identifies traumatic events that are experienced by young people and the residual effect of trauma, psychological as well as physical, in behavior patterns. He noted that he is not an expert in that area, but they are tuned into that variable, they are learning about it while they are trying to do something about it at the same time.
Responding to Mr. Sudler, Chief Johnson advised that he could get Mr. Sudler a direct answer regarding crime rates at the Silver Lake Park area, but he could report just about every crime category below the homicide statistics that they posted in 2020. He noted that virtually every other category and subcategory is down. Chief Johnson stated that he had to pay respects to the fact that a lot of the data can be related to changes in standard behavior related to the pandemic. He advised that because people are stuck inside, their overdoes numbers were up and that when it is behind closed doors, it is very difficult to get in front until 911 is called.
Mr. Sudler requested the criminal statistics from a year before the implementation of cameras at Silver Lake Park to now.
Responding to Mr. Taylor regarding the Governor’s Group Violence Intervention System (GVI), Chief Johnson stated that funding is being worked on right now by members of the Governor’s staff. He noted that a lot of GVI is managed at the state level with state level resources and they are a collaborative partner. Chief Johnson advised that GVI is focused intervention on individuals, well identified practitioners of violent crimes and they are directly engaged by a team. They are offered comprehensive services to address the issue that is leading them into a lifestyle that either lends them to commit violent crimes or find themselves in positions to become victims of violent crimes. He stated that they want to help them and that they are being put on notice that they have to make a change.
Responding to Mr. Anderson, Lieutenant Jordan Miller stated that they track overdoes calls for service and they could pull the numbers based off that. He advised that he would have to look at the actual complaints to see where NARCAN was utilized, but that it would take a time to find it. Chief Johnson noted that NARCAN is in citizens’ hands. He advised that getting it out to the public is not a heavy lift, but tracking its effectiveness with so many people available to provide it because they are not the only ones that have it.
Responding to Mr. Anderson regarding the Police Athletic League (P.A.L.), Chief Johnson stated that they have a public meeting scheduled. One of the officers that are a part of the expanded community policing unit allows him to assign a second P.A.L. officer.
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Mr. Neil moved for acceptance of the 2020 Police Department Annual Report. The motion was seconded by Mr. Anderson and unanimously carried.
ADOPTION OF MINUTES - REGULAR COUNCIL MEETING OF APRIL 12, 2021 The Minutes of the Regular Council Meeting of April 12, 2021 were unanimously approved by motion of Mr. Neil, seconded by Mr. Taylor and bore the written approval of Mayor Christiansen.
ECONOMIC DEVELOPMENT COMMITTEE REPORT - MARCH 9, 2021 The Economic Development Committee Meeting was held by video conference on March 9, 2021 at 4:00 p.m. with Mayor Robin R. Christiansen presiding. Committee Members present via video or telephone were Councilman David Anderson, Kim Adams, Dave Hugg-City Planner, Diane Laird, and Tracy Armstrong were present. Councilman Roy Sudler, Clayton E. Hammond II, and Randy Robertson - City Manager were not present.
WELCOME At 4:01 pm Mayor Robin R. Christiansen called the Economic Development Meeting to order.
ADOPTION OF AGENDA Mayor Christiansen called for a motion to adopt the Agenda. Dave Hugg moved for adoption of agenda, seconded by Councilman David Anderson, unanimously carried. (Councilman Roy Sudler, Clayton E. Hammond II, and Randy Robertson City Manager absent).
ADOPTION OF MINUTES Mayor Christiansen called for a motion to adopt February 9, 2021 minutes. Diane Laird moved for adoption of minutes, seconded by Councilman Anderson, unanimously carried. (Councilman Roy Sudler, Clayton E. Hammond II, and Randy Robertson absent).
DIANE LAIRD-PRESENTATION OF THE DOWNTOWN DOVER PARTNERSHIP ANNUAL REPORT.
Diane Laird played a five-minute video summarizing Downtown Dover Partnerships Annual Report. Please see Attachment 1 summary of video/annual report.
Diane Laird states this is a calendar year with a net gain of one business. Since 2021 three closures 33 West, Barber Shop, and Duck Creek printing. Two new business to open in April Rebel Cove and Artisanal Market. Anticipating 3 new business all in various stages opening by end of the year. First priority is supporting and retaining business already in place. May first Friday relaunch this year. Working hard on comprehensive parking plan for Downtown Dover. Currently exploring planning
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opportunities to have us look at Downtown Dover in a comprehensive way to create plans that will be transformational for the physical aspect of downtown. With transformation of physical structure will address many other problems that will be lessened or dealt with and increased residential opportunities. Dover Interfaith Mission for Housing to find a new location by the end of this year. Purchase fell through and likely to extend deadline. working at West end property to develop concepts for entrance. Working with DSU finalize acquisition with Wesley in June of this year. Open Schwartz center for at least two performances this year. Thank you to support philosophical support to City and Council.
CITY OF DOVER PLANNING UPDATE GIVEN BY DAVE HUGG
Dave Hugg says the Mayor had a tour of the new Post Office Building. Mayor said the completion date will be end of June early July. Report continuing discussion of people involved in Family Court Project meeting with them for land transactions and resolve the alley. Focus on Downtown, the City Council approve change in land use designation and zoning classification for 92 North West Street Standy Liggins proposed to food related business at old Southern State site. Councilman Anderson raised concerns about noise and use. Its encouraging that people are investing residential and commercial in that area. City Council rejected proposal from Dover Mall to changed designation of their property. A lot of concern expressed by residents and Dover International Speedway on negative impacts on residential impacts from Nascar and Firefly. Property at College Road and McKee Road land use designation and zoning changed to build a Royal Farms.
New Lease for Governors Café and that person has expressed desire to add outdoor dining patio to increase capability of restaurant. Greater Dover focus preliminary plans for Delaware Solid Waste Authority Office Building are in review in the Planning Office. The reconstruction and opening of Bob Discount Furniture are imminent in the next month in the old Toys R Us building. Prospects that involve aircraft and aviation components and parts manufacturing. The City of Dover has made the first short list they are looking at Civilian Air Terminal and Kent Aero Park and access to Air Base for its long runway. European Manufacturing for condiments interested in our area. Would be their first venture on the east coast. Potential ice-skating business in downtown and general location of the City.
Wrapping up Rockport 2.0 next month or so can report more detail what the target industries are for Kent County and Dover. This level of analysis is drilling into things more specific to Dover area. Received workforce and manpower estimates and projections most categories ample workforce available in 30, 45, and 60-minute drive time to accommodate new businesses in target industry groups. We are in need to emphasize work force development in a few areas.
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Last night City Council Meeting wrapped up comprehensive plan amendment request submitted in December. Working on Comprehensive rezoning effort to make sure zoning and land use map match. First reading in April and ask Council to set aside first special meeting Monday in June for purpose to update zoning map. Tonight, at Council Committee of the Whole to introduce amendment to incentive program that City has for large scale industrial manufacturing investment. Planning discovered the IPM3 the Aviation aeronautics related industrial zone was not added to zoning districts where the 10-year tax abatement could be applied. We have 3 serious inquiries about businesses an awning manufacturing firm in the Kent Aero Park and expansion at Sun Rock Building. It is critical that we modify incentive program that way if we get a large investor, we have that tool.
Councilman Anderson asks, what areas in workforce development do we need to train to make sure our people have the jobs we bring in? Dave Hugg does not have the report with him and will have to get back to Councilman Anderson. Mayor states that we have heard from a number of employers in addition to workforce training and development we need to establish work ethic. Before the pandemic a person had been advised by local companies there is workforce available, but they have no work ethic. Whatever direction we go in workforce development we instill in folks it helps to have attendance, proficiency in what you are doing, and a commitment to show up. For example, gentleman who owned Hollywood Diner Rob White the reason he closed was not because he wasn't doing business. It was because people would not come in to cook, wait, and take care of the restaurant. If we could find someone to teach how to do jobs that are coming but work ethic, we will be able to bring people here to create jobs. Council Anderson agrees this is very important. Are the jobs divided blue collar or white collar? Dave Hugg states target industry included wholesale, distribution, logistics, and packaging that is an area there is some deficiency in workforce development but there will be a lot of job growth skilled and semiskilled jobs. Mayor states the Kent Aero Park once joint use agreement is in place becoming a secondary hub for DHL, FedEx, and Amazon. Right now their hubs are overworked as soon as we have the joint use agreement is in place we have a captive audience. We have people to load and unload planes and handle stock. Our deficiency is warehouses to do short term turn over of products to be loaded on these planes. Audience for possible aircraft repair facility. A lady told me today her friends husband got a job working in Ohio working in a brewery and he is Aircraft Mechanic. If we had this kind of facility, we would have high paying jobs and families stay here.
Councilman Anderson asks where we in the joint use agreement. Mayor states its being held up in Washington. Dave Hugg states environmental assessment that has been completed and being reviewed by the Airforce. Everyone feeling is it will get signed in the next few months. Number of landings and take offs significantly increased and the Airforce was concerned about the environment this has been resolved.
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Diane Laird asks what next step for old Southern States property? Went form land use designation change from industrial to mixed use because would not allow commercial activity. Once Council approve change in land use entertained request to rezone commercial designation allow for food and beverage operations. The next step now the property owner needs to come to planning department with preliminary site plan to work through some issues such as parking. From here out it will be a design and build.
MAYORS ANNOUNCEMENT Next meeting will have a guest speaker thanks to Councilman Anderson will give insight on new directions we can go.
NEXT MEETING DATE April 13, 2021
ADJOURNMENT
Mayor Robin R. Christiansen called for a motion to adjourn. Councilman Anderson moved for adjournment, seconded by Diane Laird, unanimously carried. Meeting adjourned 4:40 pm
By consent agenda, Mr. Neil moved for acceptance of the Economic Development Committee Report, seconded by Mr. Taylor and carried by a unanimous roll call vote.
COUNCIL COMMITTEE OF THE WHOLE REPORT - APRIL 13, 2021 The Council Committee of the Whole met by video conference on April 13, 2021 at 6:02 p.m., with Council President Hare presiding. Members of Council present via video or telephone were Mr. Anderson, Mr. Neil, Mr. Slavin, Mr. Rocha, Mr. Taylor, and Mr. Lindell. Mr. Sudler was absent. Mayor Christiansen was also present. Civilian members present for their Committee meetings were Mr. Caldwell and Col. Dix, Retired, (Parks, Recreation, and Community Enhancement).
A moment of silence was held for Mr. Dazhmier Brooks, former Dover High School athlete, who was killed on April 12, 2021.
PARKS, RECREATION, AND COMMUNITY ENHANCEMENT COMMITTEE
The Parks, Recreation, and Community Enhancement Committee met with Chairman Anderson presiding.
Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Rocha and unanimously carried.
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Review of Recommendations from Mayor's Blue Ribbon Task Force to End Homelessness Report (Actionable Items) Mr. David Hugg, Director of Planning and Community Development, and Mayor Christensen provided an update regarding the recommendations from the Mayor's Blue Ribbon Task Force to End Homelessness Report.
Staff recommended referring this item to Staff for further review.
Mayor Christiansen advised that one of the recommendations that came to fruition was the formation of the Central Delaware Housing Collaborative, which brought about the creation of a women's shelter at 801 West Division Street. He noted that it is up and running and is a multifaceted process. Mayor Christiansen stated that it was also the mission of the Blue Ribbon Task Force to end veteran's homelessness. He noted that during the pandemic, Mrs. Tracey Harvey, Planner/Community Development Block Grant (CDBG) Administrator, was helpful to the homeless community and provided vouchers and did human work through funds that were given to the City by the previous administration through the Department of Housing and Urban Development (HUD). Mayor Christiansen noted that they have not conquered the issues, but the spirit and the nature of the Blue Ribbon Task force, is still there.
Ms. Jeanine Kleimo, Chair of the Dover Interfaith Mission for Housing, provided the following information regarding the Recommendations from the Mayor's Blue Ribbon Task Force to End Homelessness:
• The Central Delaware Housing Collaborative, a non-profit group, was created. It is a collaborative including Dover Interfaith, People's Place, National Council on Agricultural Life &Labor Research Fund, Inc. (NCALL), and the Chamber of Commerce which created the women's shelter at 801 West Division Street. That shelter is targeted to single women or women without children present because the other shelters open to women in Dover focus on women with children and there was a lack of assistance to the growing number of single homeless women in the community.
• One recommendation was that there would be a larger permanent shelter for the Dover Interfaith Mission for Housing and they have been pursing that.
• The third recommendation was that the task force include officials from the City and County to work with leaders of the organizations concerned with homelessness and try to implement the plan that was outlined in the Pathway Report.
• There were also recommendations for more affordable housing in the City of Dover, since the lack thereof is a critical reason why people become homeless, they cannot afford a place to live.
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• There were some more minor recommendations such as having lockers and storage facilities for those who are homeless, a daytime space where homeless people might gather and obtain services outside of the Dover Public Library.
• Services at the Dover Interfaith Mission for Housing are provided not only to shelter residents, but also to those who are still on the street, case management services in particular and health and mental health services are available to people who are unsheltered.
Ms. Kleimo stated that she was willing to continue to work with anyone who would be willing to be a part of that committee or next phase task force but they have no unique resources either at the Dover Interfaith Mission for Housing or on the part of the earlier task force to undertake the recommendations on their own.
Mr. Neil expressed his concerns regarding homelessness, affordable housing and leased land. He proposed that if money is received from federal sources that it be used for housing.
Mrs. Harvey stated that NCALL was interested in receiving some of the American Rescue Plan (ARP) funding to build affordable rental housing in the City of Dover. She also received notice from HUD that they were collaborating with Veterans Affairs (VA). Mrs. Harvey stated that she believes that they will issue some ARP funding as well, in the amount of $10 billion, to assist those that are experiencing homelessness. She advised that another fund was recorded to build affordable homes within the City but she was unsure of the amount. Mrs. Harvey advised that more information would be forthcoming.
Ms. Rachel Stucker, Executive Director of Housing Alliance, Delaware, provided information regarding the Housing Alliance. Ms. Stucker stated that homelessness has gotten worse, not better. She stated that the good news was that they have significant resources coming to the state that they can use to house people in innovative and creative ways.
Mr. Anderson stated that one of his concerns was that they do not seem to get the proper share of money to Kent County, either for people who fall below the rent-to-earning threshold or the percentage of the homeless population. He stated that they needed to look at how they make sure they get at least something resembling their share in Kent County. Mr. Anderson asked if they had preliminary numbers on how much of a problem there was in Kent County currently. Responding, Ms. Stucker stated that this was not Dover specific, but anywhere between 20 and 25 percent of people and families experiencing homelessness are identified to be in Kent County. She advised that in terms of resources, there were similar percentages in Sussex County and then the majority was in New Castle. Some of the homeless assistance funding that is received is on a block grant style; based on population
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poverty rates, and calculations made by HUD. Other funding is competitive, so there are different ways to think about how to increase allocation to certain communities, whether it is a lack of capacity to take on the types of projects that would be competitive. Col. Dix asked if they had explored the avenue of helping people that would like to leave the area to relocate rather than trying to house them. Responding, Mr. Anderson stated that some people have been helped in that way, but it has not been formalized. He noted that a lot of the homeless population is not from Delaware.
Responding to Col. Dix, Mr. Anderson stated formalizing it is something that the Staff could review. Mayor Christiansen advised that his office has personally done that for quite a few people.
Mr. Hare moved to recommend referring this item to Staff for further review. The motion was seconded by Mr. Neil and unanimously carried.
By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote.
Discussion - American Rescue Plan (ARP) and a Framework for Community Development (Actionable Item) Mr. Randy Robertson, City Manager, advised that the amount of funding that the City of Dover would receive had not yet been determined. He stated that the numbers they had were just a baseline that had been expressed. Mr. Robertson noted that he met with Senator Coons' District Chief and that the number that had been offered was in the $18 to low $19 million range. He advised that as of yesterday, he had not heard anything different. Mr. Robertson stated that the treasury department had not issued definitive numbers or indicated how those funds would be earmarked. He stated that they heard of issues regarding affordable housing, police body cameras, fire department needs and some infrastructure money unallocated in the City. Mr. Robertson advised that until they have guidance there is nothing but mere speculation, not only to the amount for Dover, but on how it will be allocated.
Staff recommended referring this item to the City Manager's Office for further discussion and development.
Mr. Taylor reviewed a list of ideas about what to do with the money and what it would look like at the end after resources had been allocated and implemented. He advised that over the course of two years some of the options that they would like to see implemented made the list. Mr. Taylor provided the following ideas for discussion: Basic framework of business and growth jobs, Opioid Crisis and the homeless population, a Strategic Plan, a Marketing Strategy to promote Dover as safe, clean, welcoming and inclusive, the Mayor's Crisis Awareness Funds, parterning with NCALL and Restoring Central Dover for micro grants, increase cadet pay, an air purification system at Schutte Park, sanitation stations throughout the
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City, City Council pay raises, and an app for the public to see what exactly Council does.
Mayor Christiansen asked for Council to consider putting 5% of the money away in a contingency fund for some type of disaster. Responding to Mr. Taylor, Mayor Christiansen stated that they were receiving reimbursement for the tornado damage from the state in bits and pieces at a time. Mayor Christiansen advised that there are still citizens who were greatly impacted by not having enough insurance on their property.
Mr. Taylor provided the additional ideas of a civil air terminal and a riverwalk. He provided and reviewed photos of the riverwalk in Milford and land in Dover that could be developed as a riverwalk.
Mr. Taylor stated that he would like for the Council members to go and walk the sites and use their imaginations to come together and figure out the best way for them to create a riverwalk. He noted that any feedback was welcomed.
Responding to Mr. Lindell, Mr. Anderson stated that they knew to a large degree of what the restrictions were on the money. Mr. Anderson advised that according to the law, there are different pots of money and the money they were talking about was money with the least restrictions. He noted that all of the items that Mr. Taylor mentioned deals with infrastructure. He stated that all of them fit within those recommendations that they had and there are other monies with other pots with different restrictions. Mr. Anderson stated that he could send the criteria that comes from both the National League of Cities and the counties.
Mr. Lindell stated that those details needed to be shared before they start discussing ideas to find out exactly what they can and cannot do. He stated he would highly doubt a raise for themselves, which he did not think they deserved. Mr. Lindell expressed his concerns that any of the money that is spent needs to be within the parameters and what they are given needs to be put toward one time expenses so that they are not attaching themselves to fund different programs in future budgets. Mr. Anderson noted that the money needs to be spent by December 31, 2024.
Mr. Robertson advised that he, Mr. Matthew Harline, Assistant City Manager, and the City Engineer went to some of the areas in the photos provided by Mr. Taylor. The sites have been owned by the City and he advised that there is a strong potential for extensive mitigation activities. He stated that all of that property down there is one of the congressional asks. Mr. Harline noted that it was $8.5 million for stormwater work and that does not count the voluntary cleanup program. He noted that theyhave three out of six projects that are closed and signed off on. Mr. Harline advised that the money may arrive at any time, but he was not certain that they had received a dime yet from Hurricane Isaias.
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Mr. Slavin noted that the large concrete round areas was were they processed sewage when the City was in that business. Then they connected to the County and that became an abandoned site, but it has been remediated and is now at their disposal. He advised that there have been some good thinking about this and that Mr. David Hugg, Director of Inspections and Community Development, or Mrs. Traci McDowell, City Clerk, could look into the study that Mr. Anderson referred too. Mr. Slavin stated that Delaware Natural Resources and Environmental Control (DNREC) have been excited about the possibilities and that they are responsible for putting up the dock for the City.
Mr. Slavin stated that Kent County is getting the short end of the trail systems that are very successful in New Castle County and down at the beaches. He noted that they have the makings of one that could begin at Silver Lake and go all the way down to Puncheon Run, almost all the way down to the Air Force Base. Mr. Slavin stated that the middle piece that was never developed is planned to run from Legislative Hall out to behind the Delaware Department of Transportation (DelDOT).
Responding to Mr. Slavin, Mr. Harline advised that they had not addressed all the environmental remediation. He noted that they are still in the voluntary cleanup program and there is a plan to make a wetland meadow which could work very well with this program.
Mr. Rocha stated that in addition to a beautiful riverwalk opportunity, there may be an opportunity for economic development as well.
Mr. Taylor asked if it would be feasible for them to use one of the institutions of higher learning. He stated that it could be a project for one of the students or a group of the students for a grade. He noted that they could even turn it into a competition to make a few dollars.
Mrs. Tracey Harvey, Planner/Community Development Block Grant (CDBG) Administrator, stated that the City received about $475,000 in CARES Act funding for motel vouchers for the homeless with only$12,000 left. Mrs. Harvey requested consideration for an additional $200,000 to be added to that so that those families will not be put out on the streets and something permanent can be made possible within that timeframe.
Ms. Donyale Hall requested that Council consider setting aside $75,000 for the successful deployment of the summer project for the Innovative Readiness Training (IRT). She noted that it would help with housing of the personnel through the Air National Guard and to also have a fabulous public relations blitz.
Responding to Mr. Anderson, Ms. Hall stated that it would include police overtime.
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Mr. Neil moved to recommend referring this item to Staff for consideration. The motion was seconded by Mr. Rocha and unanimously carried.
By consent agenda, Mr. Neil moved for approval of the Committee’s recommendation, seconded by Mr. Taylor and carried by a unanimous roll call vote.
Tree Planting Update (Informational Item) Mr. Robin Eaton, Parks and Recreation Director, provided the following information regarding the Tree Planting Update:
• Arbor Day is on April 30, 2021 and Earth Day is on April 22, 2021.
• There will be some tree planting events, the first at Mallard Pond on April 22nd from 9:00 to 11:00 a.m. and Dover Downs Hotel and Casino Staff will be assisting with a park cleanup, creating a flower bed and planting three trees.
• There will be an event at Mill Creek on April 30th and the North Starbucks staff will be assisting with planting three trees to replace ones that have died.
• On Saturday, May 1, 2021 from 9:00 a.m. to 11:00 a.m. they will be at Williams Park with a group of volunteers from Dover Air Force Base planting three trees. Everyone was welcomed to participate.
• They received notification of a grant from DNREC the previous week for $2,356. That money will be used on specific locations. Mr. Roger Ridgeway, Jr., Field Supervisor II, went around with DNREC to identify some of the tornado areas of Westview Terrace, where they lost a tremendous amount of street trees. There are some trees going into Williams Street, which were taken down as part of a water main replacement project and then some trees are going into the Hamlet park, where they lost some due to the tornado.
• Last fall they identified trees in all of the parks, most of them were planted trees within the last two or three years, that did not survive and they removed them. Those are some of the ones being replaced as part of these plantings and then Staff will continue to plant and replace those trees in the parks.
• They have a big project coming up on Bradford Street and have opportunities for grants for that project as well. It will be determined by how many trees coming down, when they are going to come down and what grant cycles they can apply in to replace many of the trees on Bradford Street.
Responding to Mr. Rocha regarding how the trees are planted so they do not uproot the sidewalk, Mr. Eaton stated that they have been trying to determine and pick specific trees with root systems that do not necessarily want to be at the surface, but
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want to go down. He noted that he has not gotten there, but at other places he implemented root deflectors, which is a polyvinyl material. They would plant it based on size of the tree and in the early growth stages it directs those roots down as well. There are some spaces that a tree should not be planted as it is not wide enough in design. Mr. Eaton stated that they do have a tree standard ordinance that determines how far they need to be from corners and fire plugs. He noted that they also always look up to make sure what kind of power lines may be overhead.
Mr. Eaton advised that there was going to be a meeting on April 24th and one of his topics is the trees in the City.
Col. Dix requested that the City submit an application to the Department of Agriculture for matching funds of $25,000 for the City to cut the trees in Continental Park. He recommended that they cut the young saplings under trees that are less than three inches and go into the woods with a wood chipper and chip those up to curtail the growth of the invasive plants. He stated that it would also open up the woods so that a person can actually go into the woods and get between the trees and do what is called "forest bathing." Col. Dix noted that there was a deadline in the middle of the month.
Mr. Eaton advised that Col. Dix did communicate that request to him and it was forwarded to the City Manager's Office. He noted that they are in the budget cycle right now and Col. Dix was asking for $25,000 matching funds that were not accounted for when they did the budget back in December and January. Mr. Eaton noted that there are about 14 residents there who are highly against opening up that wooded area. Mr. Robertson noted that they would need to ask the community again what they would want.
Mr. Rocha noted that the project sounded as if it would be recurring. Responding to Mr. Rocha, Mr. Eaton stated that he was not sure of the grant cycle and where the funds were coming from and if they were recurring or not.
Dover Interfaith Mission for Housing Report (Informational Item) Due to the absence of Ms. Jeanine Kleimo, Chair of the Dover Interfaith Mission for Housing, no report was given.
Mr. Hare moved for adjournment of the Parks, Recreation, and Community Enhancement Committee meeting. The motion was seconded by Mr. Neil and unanimously carried.
Meeting adjourned at 7:44 p.m.
Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Slavin and unanimously carried.
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Meeting adjourned at 7:45 p.m.
By consent agenda, Mr. Neil moved for acceptance of the Council Committee of the Whole Report, seconded by Mr. Taylor and carried by a unanimous roll call vote.
QUARTERLY REVENUE REPORT Members were provided the Quarterly Revenue Report as of March 31, 2021.
By consent agenda, Mr. Neil moved for acceptance of the Quarterly Revenue Report as of March 31, 2021, seconded by Mr. Taylor and carried by a unanimous roll call vote.
REQUEST FOR 10-DAY EXTENSION - 846 WESTVIEW TERRACE Mr. Hare advised that, with Mr. Taylor, they were told that 846 Westview Terrace would be redone within 45 days. He proposed that they request for a total rehabilitation and completion by June 14, 2021.
Mr. Dave Hugg, Director of Planning and Community Development, advised that the owner and contractor have shown great effort and have done a lot in the house. He noted that he took a tour of the house last week and was impressed by both the dedication of the contractor and by what was going on with the property. Mr. Hugg stated that Staff concurs with the recommendation and urge that Council allow the owner the time to get the house repaired.
Mr. Hare moved to extend the deadline for the completion of the total rehabilitation of 846 Westview Terrace to June 14, 2021 and, if needed, an update from the Planning and Inspections Department. The motion was seconded by Mr. Taylor and unanimously carried.
2021 REGULAR MUNICIPAL ELECTION RESULTS Mrs. Traci A. McDowell, City Clerk, reported the results of the 2021 Regular Municipal Election held on April 20, 2021, as follows:
AT-LARGE CANDIDATE TOTAL VOTES Andre M. Boggerty 470 (53%) Michael W. Lewis 294 (33%) LaVaughn T. McCutchen 125 (14%)
In accordance with Title 15 Del.C. §7555(j), where the number of qualified candidates for an office is equal to or less than the number of seats up for election, the Board of Elections shall declare the candidate or candidates elected.
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Therefore, the following Council members have been re-elected:
First District - Gerald L. Rocha, Sr. Second District - William F. Hare Third District - Fred A. Neil Fourth District - David L. Anderson
Additionally, Tricia K. Arndt has been elected to the Third District for a two-year term.
Mr. Sudler moved for approval of the Election Results as reported by the City Clerk. The motion was seconded by Mr. Neil and unanimously carried.
FIRST READING AND REFERRAL OF PROPOSED ORDINANCES Council President Hare reminded the public that copies of the proposed ordinances were available on the City's website at www.cityofdover.com under "Government," or by contacting the City Clerk's Office at 736-7008 or [email protected]. Since the ordinances amend the Comprehensive Map and Plan, a public hearing is required. Staff recommended referral of the amendments to the Planning Commission for a public hearing on May 17, 2021 at 5:30 p.m. and that a public hearing be set before City Council on June 14, 2021 at 7:30 p.m. at which time the Second Reading and Final Action by Council will take place.
Mr. Dave Hugg, Director of Planning and Community Development, advised that the proposed amendments were all part of the implementation process associated with the Comprehensive Plan requirements under state law.
Comprehensive Zoning Map Amendment Ordinance #2021-09 - Amending the Zoning Ordinance and Zoning Map of the City of Dover by Changing the Zoning Designations to Conform with the 2019 Comprehensive Plan, as amended. These recommendations of parcels for Rezoning have been identified as part of the Comprehensive Rezoning 2021 Project and will be presented in map and listing formats. (Planning Reference: MI-21-03 Comprehensive Rezoning 2021 Project)
Responding to Mr. Anderson, Mr. Hugg advised that it is an extensive list of parcels that will be subject for consideration and that trying to add that into an otherwise busy Council meeting might make for a long and complex night. He stated that they felt it made more sense to ask for a Special Council meeting that could be devoted entirely to the consideration of the parcels.
By unanimous consent, the Comprehensive Zoning Map Amendment - Proposed Ordinance #2021-09 was referred to the Planning Commission for public hearing on May 17, 2021 at 5:30 p.m. and a public hearing before City Council was set for June 14, 2021 at 7:30 p.m.
In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows:
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Ordinance #2021-09 Amending the Zoning Ordinance and Zoning Map of the City of Dover by Changing Zoning Designations of Certain Properties to Conform with the 2019 Comprehensive Plan.
Comprehensive Plan Amendment Ordinance #2021-10 - Consideration of a series of plan text changes to Table 12-1: Land Use and Zoning Matrix of the 2019 Comprehensive Plan (as amended). The changes to the Land Use and Zoning Matrix will add several zoning districts to certain Land Use Categories. (Planning Reference: MI-21-04 Comprehensive Plan Amendments 2021 Set #2)
Mr. Neil moved to refer the Comprehensive Plan Amendment - Proposed Ordinance #2021-10 to the Planning Commission for a public hearing on May 17, 2021 at 5:30 p.m. and to set a public hearing before City Council on June 7, 2021 at 7:30 p.m. The motion was seconded by Mr. Rocha and unanimously carried.
In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows:
Ordinance #2021-10 Amending the 2019 Comprehensive Plan by Amending Table 12-1: Land use and Zoning Matrix by adding zoning districts to certain land use categories.
Comprehensive Plan Amendment Ordinance #2021-11 - Consideration of a series of Amendments to Map 12-1: Land Development Plan Map of the 2019 Comprehensive Plan (as amended). The Recommendations for the Land Use Classifications to be revised is for a series of parcels citywide as discovered during the parcel-by-parcel analysis and/or Comprehensive Rezoning Project process and are as listed in the Summary Chart of Land Use Classifications. (Planning Reference: MI-21-04 Comprehensive Plan Amendments 2021 Set #2)
Mr. Neil moved to refer the Comprehensive Plan Amendment - Proposed Ordinance #2021-10 to the Planning Commission for a public hearing on May 17, 2021 at 5:30 p.m. and to set a public hearing before City Council on June 7, 2021 at 7:30 p.m. The motion was seconded by Mr. Taylor and unanimously carried.
In accordance with Section 1-9 of the Dover Code, Council acknowledged the First Reading of the proposed Ordinance as read by the City Clerk, by title only, as follows:
Ordinance #2021-11 Amending the 2019 Comprehensive Plan by Amending Map 12-1: Land Development Plan by Changing the Land Use Classifications of a Series of Parcels Citywide.
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CITY MANAGER'S ANNOUNCEMENTS Mr. Randy Robertson, City Manager, provided the following information:
• The Council Workshop is scheduled for Saturday, May 1, 2021 at 9:00 a.m. at the Dover Public Library. It is scheduled to run until 4:00 p.m.
• The third edition of the Dispatch is due tomorrow and there are close to 3,000 subscribers.
• The job fair has exceeded every expectation so far, with 26 vendors. Mr. Robertson spoke with HUD and they may be the of a 27th vendor. It is scheduled to take place at the Pitts Center.
• Captain Jason Brooks, Delaware Army National Guard, will be coming in on Wednesday to the Department Head meeting. Regarding Innovative Readiness Training (IRT), they are down to about two primary interfaces where the City may be able to help Captain Brooks, one is security and the other is transportation. It is a Joint Service activity with the Air Force, Army and Marines. All medics, doctors, physician assistants, paraprofessionals and dentists. They will provide healthcare services late July and early August.
• Mr. Matt Harline, Assistant City Manager, will be approaching Council members to organize budget meetings.
• Homeland Defense has a national team that does cyber security and they have about 10 discreet mission fields. The City is now a candidate for their team coming in, but no dates have been given yet. Mr. Lawrence Josefowski, IT Director, retired Lieutenant Colonel has been instrumental in trying to work with them and all of their services are free.
COUNCIL MEMBERS' ANNOUNCEMENTS Mr. Taylor thanked the Planning and Inspections Department for their work regarding 846 Westview Terrace.
Mr. Anderson recognized Ms. Susan Browne who had her 103rd birthday on Saturday.
Responding to Mr. Anderson, Chief Johnson advised that they have an online tipper option and people have the ability to remain anonymous when they call police headquarters either using the seven digit number or 911.
Mr. Sudler congratulated and welcomed Council-Elect Tricia K. Arndt and Andre M. Boggerty.
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Mr. Neil moved for adjournment, seconded by Mr. Taylor and unanimously carried.
Meeting adjourned at 8:46 p.m.
TRACI A. McDOWELL CITY CLERK
All ordinances, resolutions, motions, and orders adopted by City Council during their Regular Meeting of April 26, 2021 are hereby approved.
ROBIN R. CHRISTIANSEN MAYOR
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Page 50 Item #10.
COUNCIL COMMITTEE OF THE WHOLE
The Council Committee of the Whole Meeting was held by video conference on April 27, 2021 at 6:00 p.m., with Council President Hare presiding. Members of Council present via video or telephone were Mr. Anderson, Mr. Sudler, Mr. Neil, Mr. Slavin, Mr. Rocha, and Mr. Taylor. Mr. Lindell was absent. Civilian members present for their Committee meetings were Mr. Shelton (Safety Advisory and Transportation), Ms. Maucher (Utility), and Mr. Contant and Mr. Shevock (Legislative, Finance, and Administration).
UTILITY COMMITTEE
The Utility Committee met with Council President Hare presiding in the absence of a Chair.
Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Taylor and unanimously carried.
Annexation Request - 115 Fox Hall Drive, Owned by Edward C. And Joan N. Larrivee (Actionable Item) Mrs. Dawn Melson-Williams, Principal Planner, reviewed the Petition to Annex and Rezone Property located at 115 Fox Hall Drive, owned by Edward C. and Joan N. Larrivee. Mrs. Melson-Williams advised that the property was improved with an existing single family house; however, the property owner has requested annexation into the City in order to connect to City water services. She noted that the property is already served by City of Dover electric. Mrs. Melson-Williams stated that the Public Works Department noted that Fox Hall Drive is not a City of Dover maintained street, but that City trash collection would be available to the property when it is annexed into the City.
Mr. Rocha moved to recommend approval of the annexation. The motion was seconded by Ms. Maucher and unanimously carried.
Mr. Neil moved for adjournment of the Utility Committee meeting, seconded by Mr. Rocha and unanimously carried.
Meeting adjourned at 6:04 p.m.
LEGISLATIVE, FINANCE, AND ADMINISTRATION COMMITTEE
The Legislative, Finance, and Administration Committee met with Council President Hare presiding in the absence of Chairman Lindell.
Adoption of Agenda Mr. Neil moved for adoption of the agenda, seconded by Mr. Taylor and unanimously carried.
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Memorandum of Understanding (MOU) and Proprietary Information Exchange Agreement - Lights-On Dover Strong Campaign (HELP Initiative, Inc.) (Actionable Items) Mr. Matt Harline, Assistant City Manager, reviewed the background regarding the Memorandum of Understanding (MOU) and Proprietary Information Exchange Agreement for Lights-On Dover Strong Campaign (HELP Initiative, Inc.).
Staff recommended authorizing the Mayor to sign the MOU and Proprietary Information Exchange Agreement and to submit a Letter of Support.
Mr. Harold Stafford stated that they had implemented this program in each of the cities and towns they had been in since starting in Dover in 2017. He stated that they would delay setting the program up while the COVID virus was still in effect until the City was more comfortable with their team coming in to provide the services in the Weyandt Hall lobby. Mr. Stafford stated that the program was for people who were facing disconnect. He noted that their energy educators can go to their residence or talk to them by phone to give them information about how they can go about reducing their energy usage so they will not be disconnected or in arrears. He stated that Code Enforcement was mentioned because in other cities they had worked in they had worked with Code Enforcement to identify problematic vacant houses and buildings were there was a lot of crime occurring and put solar powered motion lights on those facilities to improve public safety.
Responding to Mr. Hare, Mr. Stafford stated that they have brochures that could be set out in the Weyandt Hall lobby with the phone number for their call center which was available from 8:00 AM to 8:00 PM rather than having a member of their staff in the lobby.
Responding to Mr. Sudler, Mr. Harline stated that there is limited space in the Weyandt Hall lobby and that utility bill information could not be discussed in the lobby.
Responding to Mr. Harline, Mr. Stafford stated that they would not be discussing customer utility bill information in the lobby, they would only be explaining their services and setting a time to meet with customers at their residence or by phone. He stated that they would not go into any kind of extended discussion about the content of the bill.
Responding to Mr. Sudler, Mr. Stafford confirmed that normally they would have one (1) member of their staff at the table.
Responding to Mr. Sudler, Mr. Harline stated that the number of staff members was not included in the contract but that one (1) person would be okay.
Mr. Neil stated that he had been involved in HELP Initiative, Inc.’s citywide events and he felt that it was a phenomenal program. He stated that he was unsure of whether or not the City’s attorney had reviewed the MOU but that it was important that Mr. Harline or Mr. Robertson be involved in it. Mr. Neil stated that the schedule was out of order, per the document it was supposed to start on April 5th and that it was already past that date. Mr. Neil suggested bringing the item back to Committee after study by the City and approval by the City’s attorneys to make sure that they have everything worked out.
Responding to Mr. Neil, Mr. Stafford confirmed that their offices were in the CenDel building.
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Mr. Neil stated that he thought they were doing a tremendous job but he did not think it was quite ready yet. Mr. Neil recommended that this item go back to Committee to make sure that the City, the City Manager, and the City attorney are clear on what it was and that any kinks were worked out so that when it comes back they can get a yes.
Responding to Mr. Neil, Mr. Stafford stated that when the document was submitted they were projecting that it may be approved in order for them to start at that time, however, because of the delay in the City acting on it the schedule was pushed.
Responding to Mr. Sudler, Mr. Harline stated that he thought the biggest risk to the City was if there was something done in the agreement that could fall back on the City releasing information about City bills. He stated that he thought the proprietary information exchange agreements should be tightened up. Mr. Harline stated that he had sent the documents to the City Solicitor and he received comments back on Friday and there just was not time to get them out to the Committee. He stated that he thought they could do it quickly but that all parties would be better served by a tight agreement.
Mr. Sudler stated that he was disappointed that they had not been provided the information from the City Solicitor and were not prepared to assist in the matter because of it.
Mr. Anderson recommended that the item be moved forward to Council with no recommendations, by that time the City Solicitor’s information will have been disseminated. He stated that if both sides agree to the minor amendments, it would be substituted. Mr. Anderson stated that the program would not cost the City money and the reason there is a proprietary information agreement is to protect the City and Dover Strong to allow the flow of information to help the citizens of Dover.
Responding to Mr. Contant, Mr. Stafford stated that they had another program through Christiana Care that was funded by the State Department of Natural Resources and Environmental Control. He stated that the funding gave them the ability to do one hundred (100) home assessments in New Castle County and one hundred (100) home assessments downstate. He explained that through the lights program they have been able to identify people who need heat. He stated that they had money for heat repair/replacement, weatherization, and healthy home assessments. He stated that the U.S. Department of Housing and Urban Development had identified twenty-nine (29) health hazards that caused people to visit the emergency room and hospital and they would be working with the Department of Natural Resources, Christiana Care, and other facilities to identify people through the lights program who need those services. He stated that if they agreed they would do the healthy home assessment as a result of that work.
Responding to Mr. Contant, Mr. Stafford confirmed that information was not being shared about a particular condition, they were making contact through another program, assessing it, and based on that asking them if they would be interested in a secondary program.
Responding to Mr. Stafford, Mr. Harline stated that he could get the City Solicitor’s comments to him before the end of the evening.
Mr. Anderson moved to recommend authorizing the Mayor to sign the MOU and Proprietary Information Exchange Agreement and to submit a Letter of Support. The motion was seconded by Mr. Sudler and unanimously carried.
Page 53 Item #10.
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Tyler Technologies Addendum for Support Services Ms. Cheryl Bundek, City Assessor, reviewed the background and analysis regarding the evaluation of proposals for the Addendum for Support Services from Tyler Technologies.
Staff recommended approval of the Tyler Technology Support Agreement Addendum.
Responding to Mr. Neil, Ms. Bundek stated that the Assessor’s Office had been using the valuation portion of the Tyler program for the past ten (10) years. She noted that it was different from the Munis program that they have had issues with.
Mr. Anderson thanked Ms. Bundek for her years of service to the City, he stated that her innovation had saved the taxpayers hundreds of thousands of dollars over the last ten (10) years and the City of Dover had the most up-to-date assessment done in the State of Delaware.
Responding to Mr. Anderson, Ms. Bundek stated that the City Solicitor had reviewed the addendum to make sure that it follows what the City’s charter and ordinance would provide. She stated that the Solicitor had agreed that the amendment could be done legally because there would be no one in the office, once she left, that could do the valuation services, so this person would do the valuations.
Responding to Mr. Anderson, Ms. Bundek stated that the next tax reassessment for the City of Dover would be 2025, but with the recent lawsuit, from the school system to the counties, she believed most of them should be done between 2024 and 2025.
Mr. Sudler stated that they would miss Ms. Bundek and that she had done a great job, having received no complaints through his tenure with the City. Mr. Taylor stated that retirement was not overrated and when you get your opportunity, just do it.
Mr. Neil moved to recommend awarding the addendum for support services from Tyler Technologies, as recommended by staff. The motion was seconded by Mr. Anderson and unanimously carried.
The meeting was adjourned by unanimous consent.
Meeting adjourned at 6:34 p.m.
SAFETY ADVISORY AND TRANSPORTATION COMMITTEE
The Safety Advisory and Transportation Committee met with Chairman Taylor presiding.
Adoption of Agenda Mr. Anderson moved for adoption of the agenda, seconded by Mr. Sudler and unanimously carried.
Community Update (Informational Item) Ms. Lachelle Paul, Criminal Justice Committee Chair, National Association for the Advancement of Colored People (NAACP) Delaware State Conference of Branches, provided a community update.
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Ms. Paul stated that after speaking with people in the community, they felt is was more important to have the criminal mobile substation up and running first, before the mobile health substation unit if they can not come on simultaneously.
Chief Johnson stated that the Mayor had been making steps towards trying to coordinate multi-functional services. He stated that they were within a couple of weeks of significant internal transfers at the police department which would staff up the community policing component and part of its new mission would be a hyper-focus in the Reed and New Street area to get the effect of the mobile command post idea in play with the existing vehicle fleet and existing resources. He stated that within the last four (4) to five (5) days he had received information from his resource manager that they had taken another big step with the State towards getting a clinician program. Chief Johnson stated that he would be able to brief Ms. Paul more intelligently once he got through the workweek. He stated that he would be meeting with Ms. Paul the following week and hoped to outline some of those things at that time.
Ms. Paul stated that she brings forward issues that the actual residents in the City were having and complained about so she does a monthly report to turn in. She sated that she would conclude her April report stating that the mobile substation was still being worked on and was coming closer to being up and running.
Responding to Ms. Paul, Chief Johnson stated that they had vamped up the police presence since the good weather had broken.
Mr. Neil moved for adjournment of the Safety Advisory and Transportation Committee meeting, seconded by Mr. Rocha and unanimously carried.
Meeting adjourned at 6:43 p.m.
Mr. Neil moved for adjournment of the Council Committee of the Whole meeting. The motion was seconded by Mr. Taylor and unanimously carried.
Meeting adjourned at 6:44 p.m.
William F. Hare Council President
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Page 55 Item #15. Monthly Report March 2021
Office of City Assessor
Page 56 Item #15. ASSESSOR’S OFFICE
,----Ir----Number-- of Deeds-- Stamped- -- for-,------r---1- _- _- _ -- ~I Transfer Tax Dollar Amount for the Month of March 2020/2021 the Month of March 2020/2021 $100 40 32 $69 $52 30 23 19 21 $51 16 18 $35 $27 $37 20 $50 2 3 $0 $0 10 0 0 2020 Thousands - ----• 2020 0 $0 2021 • 2021
r-----;:======--~ ,-~;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;;------i First Time Buyer for the Month March 2020/2021 Realty of March 2020/2021 Property Sales in Dollars Received Prior to Recording 40 I I 32 $7 30 23 $8 $5 19 • Res. Non‐First $6 $2 $4 $3 $2 16 $4 $0 20 Time Buyers $2 $0 2020 Res. First Time Millions $0 2021 10 • Buyers 0 2020 2021
Major Updates
Jan ‐ 21 Feb ‐ 21 March ‐ 21 Assessment Change $713,300 $6,483,800 $71,723,800
Residential Sales Ratio Report Sales in Study Total Assessed Total Sale Price Ratio PRD Value 42 $7,010,000 $8,566,461 0.82 1.04
Ratio – Assessed Value divided by Sale Price.PRD – Mean – A PRD above 1.03 tends to indicate assessment regressivity – high valued properties are under appraised relative to low valued properties. A PRD below .98 tends to indicate assessment progressivity – high valued properties are relatively over appraised.
1
Page 57 Item #15. ASSESSOR’S OFFICE
Points of Interest
Scanning & Filing
‐ All new deeds are being scanned and attached to the CAMA software for easy retrieval.
‐ All appeal documents and correspondence are being scanned and attached to the CAMA software for easy retrieval.
‐ All old property record cards are being scanned and indexed into DocuWare.
Assessor’s Office
‐ Finalized and printed Assessment Registers for the April 01, 2021 deadline.
2
CJPage 58 APR 21, 2021 CITY OF DOVER PAGE: 1 11:16 AM SALES RATIO REPORT CA324
PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR Item #15. ED05-056.20-01-06.00 18 R10 112 MAPLE GLEN DR 1 14 2003 1 2094 B+ AV 238,100 11-MAR-21 290,000 .82 ED05-067.05-02-06.00 18 R10 9 MICHAEL CT 1 6 1987 2 2928 A- AV 293,700 09-MAR-21 430,000 .68 ED05-067.05-02-26.00 18 R10 224 MEADOW DR 1 5 1993 2 2746 A- AV 269,800 19-MAR-21 337,000 .80 ED05-067.11-01-54.00 10 R10 907 WILSON DR 1 16 1969 1 1724 C GD 177,200 31-MAR-21 213,550 .83 ED05-067.11-01-71.00 10 R10 909 SCHOOLHOUSE LN 1 16 1968 1 1922 C AV 181,400 26-MAR-21 212,500 .85 ED05-067.14-02-46.00 2 R10 39 FOREST CREEK DR 1 13 1974 2 1694 C- AV 126,300 12-MAR-21 86,111 1.47 ED05-067.15-01-69.00 2 R10 81 QUAIL HOLLOW DR 1 3 1978 1 1503 C AV 155,100 15-MAR-21 230,000 .67 ED05-067.15-03-10.00 2 R10 5 MCKEE RD 1 14 1960 1 888 C- AV 101,300 12-MAR-21 74,000 1.37 ED05-067.16-02-79.00 8 R10 606 N BRADFORD ST 1 1 1909 2 2236 B AV 171,300 05-MAR-21 280,000 .61 ED05-067.18-03-08.00 17 R10 17 FREEDOM DR 1 5 1982 2 2168 B- AV 213,100 15-MAR-21 215,000 .99 ED05-067.20-03-68.00 8 R10 447 N GOVERNORS AVE 1 5 1927 2 1782 B+ GD 196,800 18-MAR-21 232,000 .85 ED05-068.10-04-46.00 13 R10 312 WEST WIND DR 1 14 2001 1 1688 C+ GD 206,600 30-MAR-21 245,000 .84 ED05-068.14-03-58.00 7 R10 129 SPRUANCE RD 1 14 2006 1 1248 C AV 133,300 18-MAR-21 150,000 .89 ED05-068.14-06-59.00- 7 R10 26 STARBOARD CT 1 13 1991 2 1328 C AV 129,100 30-MAR-21 145,000 .89
CJPage 59 APR 21, 2021 CITY OF DOVER PAGE: 2 11:16 AM SALES RATIO REPORT CA324
PARID NBHD LUC ADDRESS UNITS STYLE YRBLT STORIES SFLA GRADE CDU TOTAL APPR SALE DT PRICE ASR Item #15. 007 ED05-068.15-03-25.00 6 R10 1436 S HANCOCK AVE 1 14 1993 1 1396 C AV 162,100 17-MAR-21 224,000 .72 ED05-068.19-02-11.00 6 R10 115 LINDEN CT 1 8 1992 2 1232 C AV 141,000 19-MAR-21 114,000 1.24 ED05-068.19-02-14.00 6 R10 103 LINDEN CT 1 8 1992 2 1232 C AV 145,200 05-MAR-21 170,500 .85 ED05-068.19-06-05.00 6 R10 731 MARTA DR 1 1 2016 2 1920 B- AV 236,000 07-MAR-21 223,500 1.06 ED05-076.03-01-67.00 14 R10 211 E SHELDRAKE CIR 1 13 2006 2 1855 C+ AV 158,200 25-MAR-21 195,000 .81 ED05-076.03-02-37.00 14 R10 360 PARADEE DR 1 13 2007 2 1772 C+ AV 160,300 30-MAR-21 202,000 .79 ED05-076.05-01-38.00 14 R10 253 N CAROLINE PL 1 5 1995 2 2204 B- AV 213,800 31-MAR-21 240,900 .89 ED05-076.05-02-46.00 14 R10 6 BRIARWOOD CT 1 3 1987 1.5 2128 C GD 209,000 05-MAR-21 250,000 .84 ED05-076.05-04-01.062 102 R50 46 PAR HAVEN DR 1 20 1978 1 723 C- AV 45,300 26-MAR-21 50,000 .91 ED05-076.06-04-20.00 17 R10 28 LAMPLIGHTER LN 1 13 1985 2 1364 C GD 134,300 15-MAR-21 180,000 .75 ED05-076.06-06-16.00 2 R10 122 HAMPTON DR 1 13 1985 2 1200 C- AV 120,900 12-MAR-21 160,000 .76 ED05-076.09-02-10.00 14 R10 282 TRAFALGAR DR 1 13 2005 2 1848 C+ AV 151,200 15-MAR-21 200,000 .76 ED05-076.09-03-40.00 14 R10 331 NORTHDOWN DR 1 13 2008 2 1855 C+ AV 161,000 01-MAR-21 196,000 .82 ED05-076.13-04-49.00 14 R10 345 CHARRING CROSS DR 1 13 1998 2 1804 C+ AV 143,400 16-MAR-21 180,000 .80 ED05-076.13-04-55.00 14 R10 100 WESTOVER DR 1 13 2001 2 1854 C+ AV 149,700 17-MAR-21 190,000 .79 ED05-077.07-07-31.00 6 R10 205 LADY BUG DR 1 13 2018 2 1220 B- AV 136,000 17-MAR-21 185,000 .74 ED05-077.07-07-52.00 6 R10 247 LADY BUG DR 1 13 2018 2 1220 B- AV 155,800 06-MAR-21 205,000 .76 ED05-077.10-01-09.00 2 R10 422 COURT ST 1 14 1956 1 1369 C- FR 99,500 04-MAR-21 119,900 .83 ED05-077.17-03-13.00 4 R10 1036 S BRADFORD ST 1 14 1961 1 1292 C GD 163,000 10-MAR-21 184,000 .89 ED05-085.08-02-23.00 12 R10 479 FIDDLERS GRN 1 14 1964 1 1680 C AV 178,000 31-MAR-21 229,000 .78 ED05-085.08-02-55.00 12 R10 482 FIDDLERS GRN 1 5 1964 2 2060 C+ GD 207,500 25-MAR-21 250,000 .83 ED05-085.08-02-65.00 12 R10 415 DOGWOOD AVE 1 5 1964 2 2196 C+ GD 201,300 05-MAR-21 253,000 .80 ED05-085.12-01-24.00 12 R10 267 KESSELRING AVE 1 5 1964 2 1775 C+ AV 191,500 17-MAR-21 203,000 .94 ED05-085.12-02-40.00 12 R10 301 MOCKINGBIRD AVE 1 16 1965 1 1800 C+ AV 168,700 29-MAR-21 240,000 .70 ED05-085.12-03-52.00 12 R10 324 MIMOSA AVE 1 5 1972 2 1788 C+ AV 165,700 04-MAR-21 225,000 .74 ED05-085.12-04-03.00 12 R10 383 MAYBERRY LN 1 16 1979 1 1648 C+ AV 172,900 12-MAR-21 250,000 .69 ED05-085.12-04-22.00 12 R10 340 LOCUST POINT PL 1 16 1979 1 1664 C AV 155,500 12-MAR-21 209,000 .74 LC05-058.17-03-18.00 1A R10 9 WELCH DR 1 11 1989 1 1404 D+ AV 90,100 30-MAR-21 97,500 .92
CJPage 60 CITY COUNJCIL Item #16. COM~UNJITY ENJHANJCEMENJT fUNJD REPORT
M~RCH 2021
Page 61 CITY COUNCIL - FY 20/21 Page 1 of 4 Item #16. CITY COUNCIL COMMUNITY ENHANCEMENT FUND JULY 1, 2020 - MAY 4, 2021 100-10-12-99-000-53037 Current Balance - $19,650.00 COMMUNITY ENHANCEMENT FUND - $2,500 FOR EACH COUNCIL MEMBER PER DISTRICT AND $5,000 FOR THE AT-LARGE COUNCIL MEMBER. THE PURPOSE OF BUDGETED AMOUNT $25,000.00 THE FUND IS TO ALLOW MEMBERS TO CONTRIBUTE FUNDS TO A SMALL PROJECT OR COMMUNITY NEEDS IN EACH DISTRICT.
TOTAL $25,000.00 COUNCIL P.O. #/ TOTAL YEAR TO DATE SPONSOR VENDOR DESCRIPTION INVOICE # CHARGES DATE BALANCE 07/01/20 Anderson P.R.I.D.E Councilman Anderson authorized the Email from 250.00 250.00 24,750.00 designation of $250.00 of his community David enhancement funds to the House Of Pride for Anderson installation of a handicap ramp dated 06/30/2020 and letter from Marion Lott, P.R.I.D.E, dated 06/30/2020
07/01/20 Anderson Inner City Cultural Councilman Anderson authorized the Email from 1,000.00 1,250.00 23,750.00 League designation of $1000.00 of his community David enhancement funds to the Inner City Cultural Anderson League for their performance arts program dated 06/30/2020 and letter from Katrina Stroud, ICCL, dated 06/30/2020 08/12/20 Anderson Team Rubicon Councilman Anderson authorized the Email from 350.00 1,600.00 23,400.00 designation of $350.00 of his community David enhancement funds to Team Rubicon for Anderson Emergency Management Meal dated 08/12/2020
05/04/21 S:\BUDGETS\Coun-21 .qpw Page 62 CITY COUNCIL - FY 20/21 Page 2 of 4 I Item #16. 08/21/20 Anderson Demco Inc. Councilman Anderson authorized the Email from 150.00 1,750.00 23,250.00I I designation of $150.00 of his community David enhancement funds to Demco Inc. for back to Anderson school supplies dated 08/19/2020 and letter from Desiree Wilson, Demco, dated 08/17/2020 08/21/20 Cole Team Rubicon Councilman Cole authorized the designation of Email from 500.00 2,250.00 22,750.00 $500.00 of his community enhancement funds Scott Cole to Team Rubicon for Emergency dated Management Meal 08/21/2020 09/16/20 Neil Central Delaware Councilman Neil authorized the designation of Email from 100.00 2,350.00 22,650.00 Habitat for $100.00 of his community enhancement funds Fred Neil Humanity to CDHFH dated 09/07/2020 and letter from Dylan Grimes CDHFH dated 09/16/2020 12/18/20 Slavin Code Purple Kent Councilman Slavin authorized the designation of Email from Tim 1,000.00 3,350.00 21,650.00 County $1000.00 of his community enhancement funds Slavin dated to Code Purple Kent County. 12/18/2020 and letter from Ennio Emmanuel CPKC dated 12/17/2020 12/18/20 Anderson Code Purple Kent Councilman Anderson authorized the Email from 500.00 3,850.00 21,150.00 County designation of $500.00 of his community David enhancement funds to Code Purple Kent Anderson County. dated 12/18/2020 and letter from Ennio Emmanuel CPKC dated 12/17/2020
05/04/21 S:\BUDGETS\Coun-21 .qpw Page 63 CITY COUNCIL - FY 20/21 Page 3 of 4 I Item #16. 03/15/21 Rocha Tracy Palmer Councilman Rocha authorized the designation Email from 500.00 4,350.00 20,650.00I I Ministries, Inc. of $500.00 of his community enhancement Gerald Rocha, funds to Tracy Palmer Ministries, Inc. to fund Sr. dated community events and the food pantry 03/12/2021 and letter from Tracy Palmer dated 03/09/2021 03/24/21 Sudler Tracy Palmer Councilman Sudler authorized the designation Email from 1,000.00 5,350.00 19,650.00 Ministries, Inc. of $1000.00 of his community Roy Sudler, Jr. enhancement funds to Tracy Palmer Ministries, dated Inc. to fund community events (community 03/23/2021 health and well-being initiatives) and letter from Tracy Palmer dated 03/09/2021
5,350.00 19,650.00
05/04/21 S:\BUDGETS\Coun-21 .qpw Page 64 CITY COUNCIL - FY 20/21 Page 4 of 4 Item #16. Budgeted District Council Sponsor YTD Expenditures Balance Amount 5,000.00 At-Large Slavin 1,000.00 4,000.00
2,500.00 1st District Lindell 0.00 2,500.00
2,500.00 1st District Rocha 500.00 2,000.00
2,500.00 2nd District Hare 0.00 2,500.00
2,500.00 2nd District Taylor 0.00 2,500.00
2,500.00 3rd District Cole/Vacant 500.00 2,000.00
2,500.00 3rd District Neil 100.00 2,400.00
2,500.00 4th District Anderson 2,250.00 250.00
2,500.00 4th District Sudler 1,000.00 1,500.00
TOTAL 5,350.00 19,650.00
05/04/21 S:\BUDGETS\Coun-21 .qpw Page 65 Item #17.
Page 66
Finance Department Monthly Report March 2021 Item #17.
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Page 67 Page 2 Finance Department Monthly Report March 2021 Item #17.
CITY OF DOVER ACTIVITY REPORTS March 2021 FINANCE DEPARTMENT ACTIVITY LEVELS
FY20 YTD FY21 YTD BANK TRENDS Number of Deposits Made (Hand, ACH & Wire, Lockbox) 5,369 4,609 Total Amount of All Deposits $ 133,773,779 $ 139,813,723 Other Activity Number of Pay Periods 20 20 Number of Payroll Checks & Direct Deposits Issued 7,875 7,632 Number of Pension Checks Issued 2,325 2,381 Total Pension Benefits Paid - Defined Benefit Plan $ 4,226,046 $ 4,340,604
;======ACCOUNTS PAYABLE .______J Number of Check Vouchers 4,808 4,296 Number of EFT Vouchers 2,108 2,090 c______Vouchers Dollar Amount Disbursed ______L______jl$ 51,666,428 .______I$ 50,702,128 _
FY20 YTD Wages FY21 YTD Wages $42,203 $337,558 $53,899 $615,426 $66,408 $605,351 $46,4 $487,355 33 $365,139 $487,260 $1,061,396 $1,236,893
$1,225,612 $1,536,649
$13,863,584 $14,520,842
.Regular Regular .All over time All over time • Vacation Vacation . Sick Sick .Terminal Leave - Retiree Vacation/Sick Payout Terminal Leave - Retiree Vacation/Sick Payout .Personal Personal • • Comp Time • Comp Time Other Other
Page 68 Page 3 Finance Department Monthly Report March 2021 Item #17.
City of Dover General Fund Summary Fiscal Year to Date (March 2021)
Revenues Budget Revised Budget Actual % Property & Transfer Taxes $ 16,319,300 $ 16,319,300 $ 16,928,672 104% Program Revenues 10,312,800 10,312,800 7,424,401 72% Utility Transfers 11,000,000 11,000,000 8,249,997 75% Grants 778,500 778,500 580,592 75% Interfund Services 5,592,700 5,592,700 3,373,842 60% All Other 1 920,000 920,000 543,881 59% $ 44,923,300 $ 44,923,300 $ 37,101,385 83%
Expenditures Budget Revised Budget Actual % Program Expenses 2 $ 29,235,400 $ 29,209,825 $ 18,804,478 64% Interfund Services 10,622,300 10,642,975 6,979,594 66% Debt Service 462,200 462,200 347,164 75% Post Retirement Benefits 2,045,400 2,045,400 1,534,050 75% Pension Fund Contributions 935,100 935,100 576,972 62% Capital Project Transfers 2,078,100 2,078,100 1,558,575 75% All Other 3 1,117,000 1,192,000 930,694 78% $ 46,495,500 $ 46,565,600 $ 30,731,527 66%
1 Includes Cable Franchise Revenue, Miscellaneous Receipts, Garrison Farm Rent, Sale of Assets, Return Check Fees, Fund Interest Income, Investment Manager Cost and Transfer in Other Reserves 2 Includes Stormwater Division 3 Includes Misc. Grant Exp., Bank and CC Fees, Street Lights Expense, DDP Contribution, Bond Issue Costs, Trf to Cable Franchise Reserve and Trf to Uncollectible Reserve
Footnotes: REVENUE Property & Transfer Taxes is at 104%- Property Taxes actual $14.8million vs $14.9million budgeted is at 99.6%. The receivable on property taxes is $184(k), collected approximately $85(k) in March. Also included in this line item is Transfer tax which is at 146.7% of the $1.4million budgeted. Actual receipts collected as of this report issuance was $2.1 million.
Grants is at 75% - The City has received misc. grants of $62(k) of COVID Cares Act Funding of which these amounts were not originally included in the budget. Collected to date includes $11,208 for public education grant from Comcast which is passed to the Reserve Account.
EXPENSES All Other is at 78% - Misc Grant Expense of $25(k) was increased to $100(k) due to the $75(k) payment to NCall for a land acquisition and also included is the Downtown Dover Partnership appropriation which is at 75% of budget to actual. Page 69 Page 4 Finance Department Monthly Report March 2021 Item #17.
General Fund Revenues $18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$- Iii Iii Property & Transfer Taxes Program Revenues Utility Transfers Grants Interfund ServicesI All Other 1
II Budget Revised Budget II Actual
General Fund Expenditures
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000 $- - -
II Budget Revised Budget II Actual
Page 5 Page 70 Finance Department Monthly Report March 2021 Item #17.
City of Dover Water Fund Summary Fiscal Year to Date (March 2021)
Revenues Budget Revised Budget Actual % Customer Sales $ 6,231,700 $ 6,231,700 $ 4,376,560 70% Impact Fees 570,000 570,000 156,344 27% Rents 420,100 420,100 563,939 134% Miscellaneous 1 101,800 101,800 160,147 157% $ 7,323,600 $ 7,323,600 $ 5,256,988 72%
Expenditures Budget Revised Budget Actual % Program Expenses $ 3,289,200 $ 3,133,900 $ 1,859,910 59% Interfund Services 1,028,800 1,028,800 606,930 59% Debt Service 762,800 762,800 560,513 73% Post Retirement Benefits 176,900 176,900 132,677 75% Capital Project Transfers 1,300,000 1,610,600 975,000 61% General Fund Transfer 500,000 500,000 375,000 75% All Other 2 20,000 20,000 15,061 75% $ 7,077,700 $ 7,233,000 $ 4,525,091 63%
1 Includes Interest Earnings and Miscellaneous Income 2 Includes Bank & CC Fees and sale of Knox Box
Footnotes Impact fees - under budget due to slowed construction of housing due to Covid-19. Miscellaneous revenues - positive variance due to $121(k) reimbursement from Kent County a reimbursement request that the City remitted to the County regarding a shared cost agreement involving pump station #7.
Page 6 Page 71 Finance Department Monthly Report March 2021 Item #17.
Water Revenues $7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$- Customer Sales Impact Fees Rents Miscellaneous 1
Iii Budget Iii Revised Budget Iii Actual
Water Expenditures $3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$- Program Expenses Interfund Services Debt Service Post Retirement Benefits Capital Project Transfers General Fund Transfer All Other 2
Iii Budget Iii Revised Budget Iii Actual
Page 7 Page 72 Finance Department Monthly Report March 2021 Item #17.
City of Dover Wastewater Fund Summary Fiscal Year to Date (March 2021)
Revenues Budget Revised Budget Actual % Customer Sales $ 9,783,000 $ 9,783,000 $ 7,006,378 72% Impact Fees 480,000 480,000 137,412 29% Miscellaneous 1 21,300 21,300 26,511 124% $ 10,284,300 $ 10,284,300 $ 7,170,301 70%
Expenditures Budget Revised Budget Actual % Program Expenses $ 1,432,500 $ 1,432,500 $ 912,864 64% Kent County Treatment Fee 4,302,900 4,302,900 3,468,878 81% Interfund Services 779,600 779,600 469,864 60% Debt Service 659,900 659,900 350,065 53% Post Retirement Benefits 81,500 81,500 61,127 75% Capital Project Transfers 1,200,000 1,200,000 600,000 50% General Fund Transfer 500,000 500,000 374,999 75% All Other 2 10,000 10,000 9,125 91% $ 8,966,400 $ 8,966,400 $ 6,546,923 73%
1 Includes Interest Earnings, Miscellaneous Income, and Wastewater Penalties 2 Includes Bank & CC Fees and Bond Issuance Cost
Footnotes Impact fees - under budget due to slowed construction of houses from Covid-19.
Page 8 Page 73 Finance Department Monthly Report March 2021 Item #17.
Wastewater Revenues $12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$- liiiiiiiiiiiiii liiiiiiiiiiiil = - - - Customer Sales Impact Fees Miscellaneous 1
Iii Budget II Revised Budget Iii Actual
Wastewater Expenditures $5,000,000
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$- I I = = - IProgramI Expenses Kent County Treatment Interfund Services Debt Service Post Retirement Benefits Capital Project Transfers General Fund Transfer All Other 2 Fee
Iii Budget II Revised Budget Iii Actual
Page 9 Page 74 Finance Department Monthly Report March 2021 Item #17.
City of Dover Electric Fund Summary Fiscal Year to Date (March 2021)
Revenues Budget Revised Budget Actual % Customer Sales $ 81,662,500 $ 81,662,500 $ 60,513,177 74% Distribution of Earnings (5,246,100) (5,246,100) (3,857,311) 74% All Other 1 3,424,400 3,424,400 2,638,964 77% $ 79,840,800 $ 79,840,800 $ 59,294,830 74%
Expenditures Budget Revised Budget Actual % Power Supply & Generation $ 46,084,100 $ 46,084,100 $ 27,124,812 59% Electric Operating Div. Exp. 7,345,800 7,345,800 4,626,340 63% Interfund Services 3,784,300 3,784,300 2,297,047 61% Debt Service 1,378,600 1,378,600 1,035,170 75% Post Retirement Benefits 789,600 789,600 592,200 75% Capital Project Transfers 6,000,000 6,000,000 4,500,000 75% General Fund Transfer 10,000,000 10,000,000 7,499,998 75% Rate Stabilization Reserve 2,000,000 2,000,000 2,000,000 100% All Other 2 2,023,400 2,023,400 1,735,972 86% $ 79,405,800 $ 79,405,800 $ 51,411,539 65%
1 Includes Rental Revenue, Miscellaneous Service Revenue, Interest Income, Penalties, General Service Billing Received from Uncollectible, and Green Energy Charge 2 Includes Utility Tax, Interest on Deposits, Green Energy, A/R Write-offs, and Bank & CC Fees, and Transfer to Other Reserve.
Megawatt Hours Sold & Purchased Budget Rev. Budget Actual Sales to Customers MWh (excl. Street Light MWh) 749,446 749,446 553,671 Sales per MWh $100.30 $100.30 $100.77 Purchased/Generated MWh 779,796 - 779,796 - 572,094 - All In MWh Supply & Generation $59.10 $59.10 $47.41
Page 10 Page 75 Finance Department Monthly Report March 2021 Item #17.
Electric Fund - Revenues
Millions $(10) $- $10 $20 $30 $40 $50 $60 $70 $80 $90
Budget
Revised Budget
Actual
Iii Customer Sales II Distribution of Earnings liil All Other 1
Electric Fund - Expenditures
$50,000,000
$45,000,000
$40,000,000
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$- Power Supply & Electric Operating Post Retirement Capital Project General Fund Rate Stabilization Interfund Services Debt Service All Other 2 Generation Div. Exp. Benefits Transfers Transfer Reserve II Budget $46,084,100 7,345,800 3,784,300 1,378,600 789,600 6,000,000 10,000,000 2,000,000 2,023,400 II Revised Budget $46,084,100 7,345,800 3,784,300 1,378,600 789,600 6,000,000 10,000,000 2,000,000 2,023,400 II Actual $27,124,812 4,626,340 2,297,047 1,035,170 592,200 4,500,000 7,499,998 2,000,000 1,735,972
II Budget liil Revised Budget liil Actual
Page 11 Page 76 Finance Department Monthly Report March 2021 Item #17.
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Page 12 Page 77 Finance Department Monthly Report March 2021 Item #17. City of Dover Division Expense Summary (General Fund) Fiscal Year to Date (March 2021)
Budget -Revised Budget -Actual -% General Fund Divisions % of Budget City Clerk $ 508,400 $ 511,891 $ 291,364 57% Council 156,600 156,600 74,734 48% Mayor Tax Assessor 245,900 238,400 174,478 73% Human Resources Fire 769,900 769,900 542,885 71% Customer Services Grounds 1,456,600 1,456,600 1,054,372 72% Fleet Maintenance Library 1,822,700 1,822,700 1,166,186 64% Procurement & Inventory Recreation 1,129,700 1,129,700 516,693 46% Life Safety 432,700 432,700 301,553 70% Engineering Code Enforcement 815,000 815,000 281,141 34% Facilities Management Planning 663,200 658,300 396,805 60% Pub. Services Administration Public Inspections 595,300 595,300 404,338 68% Finance Police 17,819,900 17,819,900 12,281,853 69% Information Technology Police Extra Duty 750,000 750,000 142,478 19% City Manager Streets 699,700 699,300 475,313 68% Sanitation 2,506,800 2,502,425 1,592,229 64% Stormwater Stormwater 785,900 681,300 371,596 55% Sanitation City Manager 1,044,800 1,039,800 663,347 64% Streets Information Technology 912,800 912,800 493,396 54% Police Extra Duty Finance 992,700 992,700 636,403 64% Police Pub. Services Administration 594,600 603,400 372,409 62% Public Inspections Facilities Management 655,800 655,800 423,714 65% Engineering 198,700 294,900 156,930 53% Planning Procurement & Inventory 715,900 730,284 489,594 67% Code Enforcement Fleet Maintenance 930,600 924,600 619,146 67% Life Safety Customer Services 1,107,600 1,107,600 779,487 70% Recreation Human Resources 524,200 529,200 339,627 64% Library Mayor 221,700 221,700 114,520 52% Grounds $ 39,057,700 $ 39,052,800 $ 25,156,591 64% Fire Tax Assessor Council City Clerk
0% 10% 20% 30% 40% 50% 60% 70% 80%
Salaries and related fringe benefits associated with departmental employees were reclassed to the Grounds division from Recreation to accurately reflect the activities as they were originally budgeted for this fiscal year.
Page 78 Page 13 Finance Department Monthly Report March 2021 Item #17.
City of Dover Utilities Expenditure Summary Fiscal Year to Date (March 2021)
Water Divison Budget Revised Budget Actual % Engineering & Inspection $ 397,800 $ 397,800 $ 174,240 44% Water Department 669,800 669,800 386,353 58% Water Treatment Plant 2,221,600 2,066,300 1,299,317 63% $ 3,289,200 $ 3,133,900 $ 1,859,910 59%
Wastewater Divison Budget Revised Budget Actual % Engineering & Inspection $ 288,300 $ 288,300 $ 169,798 59% Wastewater Department 1,144,200 1,144,200 743,066 65% $ 1,432,500 $ 1,432,500 $ 912,864 64%
Electric Division Budget Revised Budget Actual % Transmission/Distribution $ 3,995,600 $ 3,995,600 $ 2,632,180 66% Electrical Engineering 1,396,400 1,396,400 879,140 63% Administration 707,400 707,400 345,347 49% Meter Reading 375,300 375,300 267,371 71% Systems Operations 871,100 871,100 502,303 58% $ 7,345,800 $ 7,345,800 $ 4,626,340 63%
Footnotes Water Division: • Engineering department at 44% due to staffing. • Water department at 58% due to staffing.
Electric Division: • Electric Admin 49% due to staffing • System Operations 58% due to staffing.
Page 79 Page 14 Finance Department Monthly Report March 2021 Item #17. Water Division % of Budget
Water Treatment Plant
Water Department
Engineering & Inspection
0% 10% 20% 30% 40% 50% 60% 70%
Wastewater Division % of Budget
Wastewater Department
Engineering & Inspection
55% 56% 57% 58% 59% 60% 61% 62% 63% 64% 65% 66%
Electric Division % of Budget
Systems Operations
Meter Reading
Administration
Electrical Engineering
Transmission/Distribution
0% 10% 20% 30% 40% 50% 60% 70% 80%
Page 80 Page 15 Finance Department Monthly Report March 2021 Item #17. City of Dover Capital Outlay Summary (All Funds) Fiscal Year to Date (March 2021)
General Fund Budget Revised Budget Actual % Fire $ 173,300 $ 173,300 $ 79,090 46% Life Safety - 67,500 67,291 100% Code Enforcement - 37,800 37,776 100% Planning 20,400 20,400 1,655 8% Inspections 18,600 23,500 - 0% Police 912,400 986,800 259,858 26% Streets 936,000 3,209,400 471,561 15% Sanitation 475,200 475,200 - 0% Stormwater 1,110,700 1,342,200 19,629 1% Facilities Management 700,000 700,000 - 0% Library County Grant - 19,900 23,414 118% Recreation 395,000 904,000 201,880 22% Purchasing 25,000 325,000 1,792 1% Information Technology 61,600 61,600 8,134 13% Public Works Engineering 39,600 39,600 828 2% General Fund Capital Projects $ 4,867,800 $ 8,386,200 $ 1,172,909 14%
Water Fund Water $ 1,205,500 $ 1,647,200 $ 226,221 14% Water Engineering 20,400 20,400 414 2% Water Treatment Plant - 568,500 298,632 53% Water Fund Capital Projects $ 1,225,900 $ 2,236,100 $ 525,266 23%
Wastewater Fund Wastewater Engineering $ 14,000 $ 14,000 $ 414 3% Wastewater 1,085,000 2,665,200 1,179,998 44% Wastewater Fund Capital Projects $ 1,099,000 $ 2,679,200 $ 1,180,411 44%
Electric Fund Electric Generation $ 1,267,000 $ 1,302,700 $ 45,819 4% Transmission/Distribution 1,100,000 1,265,400 573,187 45% Electrical Engineering 2,968,900 2,706,900 908,503 34% ERP System 500,000 1,244,800 39,361 3% Electric Administration 360,000 2,064,400 74,578 4% Electric Fund Capital Projects $ 6,195,900 $ 8,584,200 $ 1,641,448 19%
TOTAL CAPITAL PROJECTS $ 13,388,600 $ 21,885,700 $ 4,520,034 21%
Page 81 Page 16 Finance Department Monthly Report March 2021 Item #17.
Capital Outlay - All Divisions
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
• Budget • Revised Budget Iii Actual
Capital Outlay - By Fund $10,000,000
$9,000,000
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$- Iii General Fund Capital Projects • Water Fund Capital Projects Iii Wastewater Fund Iii Electric Fund Capital Projects
Page 82 Page 17 Finance Department Monthly Report March 2021 Item #17.
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Page 83 Page 18 CITY OF DOVER Item #18. POLICE DEPARTMENT
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Page 84
Item #18. DEPARTMENT OF POLICE
Thomas A. Johnson, Jr. 400 South Queen Street Chief of Police Dover, Delaware 19904 302-736-7111
May 12, 2021
Honorable Robin Christiansen, Mayor Members of Dover City Council City Hall Dover, DE 19901
Mayor Christiansen and Council Members:
The following is the monthly report for Dover Police Department activities for the month of March 2021:
COMPLAINTS Total complaints received through March 31, 2021 numbered 8,847 this is a decrease of 1,075 complaints over the same period last year.
10,500 10,343 9,845 9,922 10,000 9,600 9,500 8,847 9,000 8,500 8,000 2017 2018 2019 2020 2021
CRIMINAL INVESTIGATIONS
8 7 7 6 4 3 3 2 1 1 1 0 0 0 0 0 0 0 0 0 II Burglary Robbery Rape Homicide Sudden Death Cases Reported in March Cases Cleared- In March- Cases Cleared from Previous Months •• •- • •
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Page 85 Item #18. DRUGS, VICE, & ORGANIZED CRIME (DVOC) AND STREET CRIMES SECTION SEIZURES
Along with the drug seizures listed below, the units also recovered 239.67 grams/doses of miscellaneous other drugs and $42,258.00 during the month of March.
1,000.00 704.50 619.08 500.00 0.00 15 53.045 0.00 I • Marijuana Cocaine Ecstasy (Doses) Prescription Heroin Pills (Doses)
• GRAMS/DOSES
FIREARM SEIZURES/INSIDE CITY LIMITS
15 10 4 5 0 0 0 0 1 1 0 0 0 0 0 0 CI DVOC/STREET- -CRIMES - PATROL SEU • HANDGUN • RIFLE • SHOTGUN
COMMUNITY POLICING & CADETS
COMMUNITY POLICING CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI’S 0 CADETS CONTACTS ASSIST OTHER 76 PARKING 5 WARRANTS ON FILE 0 SMOKING 0 CRIMINAL ARRESTS 0 OPEN CONTAINER 2 PARKING DCO’S 0 LOUD NOISE 0 LOUD MUSIC 0 OTHER DCO’s 3 MISCELLANEOUS DCO’S 0 PROPERTY CHECKS 7 PARKING COMPLAINTS 0 BUSINESS CONTACTS 125 PEDDLER 0 LIBRARY CHECKS 2 COMMUNITY OUTREACH 113 COMPLAINTS ASSIGNED 5 CRIME PREVENTION CHECK 0 SPECIAL EVENTS 0 TRAFFIC ARRESTS 17 TOTAL CONTACTS 149 BIKE PATROL 0 PROPERTY CHECKS 35
WARNINGS 19
TOTAL CONTACTS 260
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Page 86 Item #18.
STREET CRIMES
STREET CRIMES ENFORCEMENT CONTACTS ABANDONED VEHICLES 0 ALCOHOL VIOLATIONS/DUI'S 0 ASSIST OTHER 7 WARRANTS ON FILE 0 CITY PARK VIOLATIONS 0 CRIMINAL ARRESTS 36 DRUG RELATED ARRESTS 30 30LOUD MUSIC 0 MISCELLANEOUS VIOLATIONS 0 PARKING VIOLATIONS 0 PEDDLER 0 MEETINGS 0 CURFEW CHECKS 40 CRIME PREVENTION CHECKS 0 TRAFFIC ARRESTS 16 WARNINGS 5 FUGITIVES 7 DCO'S 0 PROSTITUTION 0 TOTAL CONTACTS 141
TRAFFIC ARRESTS The department issued 1,493 traffic citations through this reporting period; this is a decrease of 739 citations over the number issued during the same period last year.
3,500 3,275
3,000 2,546 2,465 2,500 2,232
2,000 1,493 1,500
1,000
500
0 2017 2018 2019 2020 2021
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Page 87 Item #18.
TRAFFIC CRASHES
600
500 484
400
300
200
100 76
0 Thru March • Reportable • Non-Reportable
911 Center During the month of March, the Dover Police Department handled 6,917 calls, a decrease of 107 calls received during the same period last year.
9,000 8,396 7,955 8,000 7,087 6,917 6,810 7,000
6,000
5,000
4,000
3,000
2,000
1,000
0 • 2017 • 2018 • 2019 • 2020 • 2021
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Page 88 Item #18.
CITY ORDINANCE SUMMONS Through March 31, 2021, we issued 985 city ordinance summons, a decrease of 577 summonses for the same period last year.
2,000 1,599 1,562 1,500 1,348 985 1,000 838 838 600 574 416 500 318 0 I • I . 120171 12018. 2019 I2020. 2021 ISSUED 1,599 1,348 838 1,562 985 :PAID I 838 600 416 574 318
SEX OFFENDER STATISTICS/MARCH
MONTHLY NON COMPLIANT VERIFICATIONS NOTIFICATIONS REVERIFICATIONS WARRANTS TIER 1 0 0 0 0 TIER 2 8 744 33 0 TIER 3 10 1,420 37 0
ACTIVE SEX OFFENDERS THAT RESIDE IN THE CITY OF DOVER (please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents).
200 190 176 180
160
140
120 105 99 100
80
60
40
20
0 FEBRUARY MARCH • TIER 2 190 176 • TIER 3 105 99
(Please note, Tier 1 offenders are not contacted by Dover Police Sex Offender Agents)
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Page 89 Item #18. Please visit our website at www.doverpolice.org for up to date information on crimes and activities in the City of Dover.
Respectfully Submitted,
Thomas A. Johnson, Jr. Chief of Police
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Page 90 Item #19.
City of Dover 3rd Quarter FY21 Capital Investment Plan and Project Status Report As of March 31, 2021
Points to Remember - * Original Project Budget = Original Total Project Budget initially included in approved annual budget. * Latest Project Budget = Revised Total Project Budget included in most recent approved annual budget or one of the following: bond resolution, revolving fund loan agreement, Council approved budget amendment, or City Manager approved amendment as per the Budget Amendment Procedure. * Water Quality, Inflow/Infiltration, Distribution Upgrades and New Development projects are budgeted as a blanket project, and once individual projects are identified and estimated, they are created using an allocation of the overall budgeted amount.
Community Total Current Year Budget Funding Sources General Transportation Water Wastewater Electric CIP Budget Balance $ 3,018,500 $ 312,400 $ 660,700 $ 859,000 $ 966,000 $ 5,816,600 General Billings for Reimbursement of Expense - - - - 400,000 400,000 State Grants 1,440,000 483,400 - - - 1,923,400 Budget Bond/Bank Proceeds 1,498,300 - - - - 1,498,300 State Loan Fund - Wastewater - - - 578,600 - 578,600 Transfer from Electric - - - - 6,000,000 6,000,000 Transfer from WW Impact Fee Reserve - - - 31,600 - 31,600 Transfer from Water Impact Fee Reserve - - 70,100 - - 70,100 Transfer from Water/Wastewater Oper. Fund - - 1,455,300 1,200,000 - 2,655,300 Transfer from General Fund 2,083,000 - - - - 2,083,000 Transfer from Depreciation Reserve - - - - 1,000,000 1,000,000 Transfer from Capital Asset Reserve 346,400 - - - - 346,400 Interest Income - - 50,000 10,000 218,200 278,200
Total Funding Sources $ 8,386,200 $ 795,800 $ 2,236,100 $ 2,679,200 $ 8,584,200 $ 22,681,500
Page 91 1 of 8 3RD QTR FY21 CIP-PROJECT STATUS REPORT Item #19.
GENERAL FUND
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status
Fire Department 101-11-14-99 FR1800/FR1901 Annual Contribution for Engine 7 $ 77,700 $ 77,700 $ 58,254 $ 19,446 75.0% $ 77,700 $ 77,700 $ 58,254 $ 19,446 FR2000 R Annual Contribution for Rescue/Pumper Truck 95,600 95,600 20,837 74,763 21.8% 95,600 95,600 20,837 74,763 Total Fire Department $ 173,300 $ 173,300 $ 79,090 $ 94,210 45.6% $ 173,300 $ 173,300 $ 79,090 $ 94,210
Library 101-13-15-11 LB2003 Library Audio/Visual Upgrades $ 34,000 $ 29,800 $ 29,800 $ - 100.0% $ - $ 14,700 $ 14,634 $ 67 Complete LB2006 Library and Surveillance Expansion/Access Panels 17,300 17,300 17,430 (130) 100.8% - 5,200 8,780 (3,580) Complete Total Library $ 51,300 $ 47,100 $ 47,230 $ (130) 100.3% $ - $ 19,900 $ 23,414 $ (3,514)
Parks & Recreation 101-13-15-12 PR1900 Park Maintenance Facility $ 260,000 $ 291,000 $ 291,055 $ (55) 100.0% $ - $ 74,900 $ 70,758 $ 4,142 Final stages PR1402/PR2004 M Schutte Park Land Improvements 100,000 560,000 138,057 421,943 24.7% - 60,400 - 60,400 Design completed; on hold Plan complete; implementation PR1701 G Dover Park - Master Plan 50,000 700,000 150,816 549,184 21.5% - 178,700 4,551 174,149 pending PR1800 R Park and Playground Improvement Program 66,000 132,000 15,322 116,678 11.6% - - 1,366 (1,366) 50% Complete PR2101 R Small Park Improvements 15,000 93,000 56,076 36,924 60.3% 15,000 15,000 5,916 9,084 Ongoing PR2000 Silver Lake Park - Master Plan & Plan Implementation 150,000 150,000 - 150,000 0.0% 70,000 70,000 - 70,000 RFP written; moved to FY25 PR2002 Dover Park - Can-Do Playground 195,000 195,000 119,289 75,711 61.2% - 195,000 119,289 75,711 Plan approval in May 2021 PR2100 Dover Park Improvements - Splash Pad & New Building 310,000 310,000 - 310,000 0.0% 310,000 310,000 - 310,000 Plan approval in May 2021 Total Parks & Recreation $ 1,146,000 $ 2,431,000 $ 770,615 $ 1,350,385 31.7% $ 395,000 $ 904,000 $ 201,880 $ 702,120
Planning 101-10-16-21 PW2102 IPLAN Touch Screen Tables $ 20,400 $ 20,400 $ 1,655 $ 18,745 Total Planning $ 20,400 $ 20,400 $ 1,655 $ 18,745
Life Safety 101-11-16-13 Includes $24,100 carryfwd from --- MISC AUTOMOBILE $ - $ 67,500 $ 67,291 $ 209 Inspections Total Life Safety $ - $ 67,500 $ 67,291 $ 209
Code Enforcement 101-11-16-20 --- MISC AUTOMOBILE $ - $ 37,800 $ 37,776 $ 24 Total Code Enforcement $ - $ 37,800 $ 37,776 $ 24
Inspections 101-11-16-22 $4,900 was transferred from --- MISC AUTOMOBILE $ 18,600 $ 23,500 $ - $ 23,500 Contractual Services. Total - Inspections $ 18,600 $ 23,500 $ - $ 23,500
Police 101-11-17-00 --- MISC AUTOMOBILES $ 92,700 $ 92,700 $ 825 $ 91,875 Vehicles ordered PD2005 PD Communications Ctr Alm Panel Replacement $ 136,700 $ 136,700 $ 123,599 $ 13,101 90.4% - 74,400 61,273 13,127 Complete PD2101 Police Station 1st Floor Tile Replacement 42,600 42,600 - 42,600 0.0% 42,600 42,600 - 42,600 Installation in progress PD2103 PD Cooling Station Tower & Pump Replacement 319,300 319,300 - 319,300 0.0% 319,300 319,300 - 319,300 Installation in progress PD2104 PD Computer Wiring Upgrade 175,400 175,400 93,711 81,689 53.4% 175,400 175,400 93,711 81,689 In progress PD2105 PD Communications Center Workspace 103,400 103,400 104,049 (649) 100.6% 103,400 103,400 104,049 (649) Complete PD2004/PD2106 Police Station Chiller Replacement 228,600 179,000 - 179,000 0.0% 179,000 179,000 - 179,000 Installation in progress Total Police $ 1,006,000 $ 956,400 $ 321,358 $ 635,042 33.6% $ 912,400 $ 986,800 $ 259,858 $ 726,942
Streets 101-12-18-35 --- MISC AUTOMOBILES $ - $ 144,700 $ 144,675 $ 25 Dump Truck #326 Received Ecological Risk Assessment submitted to DNREC 2/12/21, ST1904/ST2003 Meeting House Branch Improvement $ 1,100,000 $ 1,093,100 $ 175,594 $ 917,506 16.1% - 976,400 58,998 917,402 Feasibility Study underway. Scheduling purchase, transport ST1905/ST2007 Operations Yard Relocation and Imp. $ 445,000 $ 445,000 $ 103,294 $ 341,706 0 $ - $ 316,500 $ - $ 316,500 and installation of blocks for bins
Page 92 101 2 of 8 3RD QTR FY21 CIP-PROJECT STATUS REPORT Item #19.
GENERAL FUND
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status ST2107 Replace Hamlet Subdivision Sign $ 445,000 $ 445,000 $ 103,294 $ 341,706 23.2% - 10,500 - 10,500 Preparing for resubmission to ST1909 Letter of Map Revision - Ltl Rv $ 42,000 $ 42,000 $ 42,000 $ - 1 $ - $ - $ - $ - FEMA. Bradford Street tree removal bid ST2001 M FY20 Street, Concrete and Alley Program $ 1,037,900 $ 2,017,355 $ 531,634 $ 1,485,721 26.4% - 825,300 267,888 557,412 due 5/13/21. ST2101 M FY21 Street, Concrete and Alley Program $ 936,000 $ 936,000 $ - $ 936,000 - $ 936,000 $ 936,000 $ - $ 936,000 Bids due 4//29/21 Total Streets $ 3,069,900 $ 4,042,455 $ 955,817 $ 3,086,638 23.6% $ 936,000 $ 3,209,400 $ 471,561 $ 2,737,839
Sanitation 101-12-18-50 Rear Loader ordered - --- TRUCKS $ 475,200 $ 475,200 $ - $ 475,200 Automated bids due 4/27/21 Total Sanitation $ 475,200 $ 475,200 $ - $ 475,200
Stormwater 101-12-18-60 ST2004 M Mirror Lake Drainage Basin Improvement $ 75,000 $ 425,000 $ - $ 425,000 0.0% $ - $ 75,000 $ - $ 75,000 Project kick off 4/1/21 ST2005 M East Lake Garden Drainage Basin Improvement 80,000 580,000 - 580,000 0.0% - 80,000 80,000 Project kick off 4/1/21 ST2009 Persimmon Park Place Drainage Study 63,000 63,800 35,650 28,150 55.9% - 47,800 19,629 28,171 In progress Garden Lane, State & Loockerman and Forest Street SW2101 Miscellaneous Emergency Storm Sewer Repairs 79,000 79,000 - 79,000 0.0% 79,000 79,000 - 79,000 complete. Invoice pending. SW2102 Street Division Barn Door Replacement 20,000 20,000 - 20,000 0.0% 20,000 34,700 - 34,700 In progress Project bids over budget. Being SW2103 Silver Lake Dam Repairs 51,700 51,700 - 51,700 0.0% 51,700 51,700 - 51,700 reprogrammed for FY22 Pending completion of design and funding. Being reprogrammed for SW2104 Persimmon Park Place Basin Improvements 900,000 900,000 - 900,000 0.0% 900,000 900,000 - 900,000 FY22. SW2105/ST2006 M West Street Flooding Improvements 674,000 660,000 - 660,000 0.0% 60,000 74,000 - 74,000 Project kick off 4/28/21 Total Stormwater $ 1,942,700 $ 2,779,500 $ 35,650 $ 2,743,850 1.3% $ 1,110,700 $ 1,342,200 $ 19,629 $ 1,322,571
Information Technology 101-16-22-99 Reviewing replacements by 4/21; $ 52,300 $ 52,300 IT1900/2100 Server Lifecycle $ 8,134 $ 44,166 15.6% $ 52,300 $ 52,300 $ 8,134 $ 44,166 order to be placed in 5/21. IT1801/2101 R Network Infrastructure 9,300 9,300 - 9,300 0.0% 9,300 9,300 - 9,300 Dependent on needs for IT1900. Total Information Technology $ 61,600 $ 61,600 $ 8,134 $ 9,300 13.2% $ 61,600 $ 61,600 $ 8,134 $ 53,466
Facilities Management 101-12-25-99 Awarded to Statewide, waiting for FC2001 - MNT City Hall HVAC Replacement $ 782,000 $ 931,200 $ 231,127 $ 700,073 24.8% $ 700,000 $ 700,000 $ - $ 700,000 equipment/installation. Total Facilities Management $ 782,000 $ 931,200 $ 231,127 $ 700,073 24.8% $ 700,000 $ 700,000 $ - $ 700,000
Public Works Engineering 101-12-26-99 --- TRUCKS $ 25,600 $ 25,600 $ - $ 25,600 Ordered PW2101 IPLAN Touch Screen Tables 14,000 14,000 828 13,172 Shipment received. Total Engineering $ 39,600 $ 39,600 $ 828 $ 38,772
Procurement/Inventory 101-15-27-99 Awarded to Iconic Roofing, CS2101 Warehouse Improvements $ 25,000 $ 325,000 $ 1,792 $ 323,208 0.6% $ 25,000 $ 325,000 $ 1,792 $ 323,208 waiting for materials/installation. Total Procurement/Inventory $ 25,000 $ 325,000 $ 1,792 $ 323,208 0.6% $ 25,000 $ 325,000 $ 1,792 $ 323,208
TOTAL GENERAL FUND $ 8,257,800 $ 11,747,555 $ 2,450,813 $ 8,942,576 20.9% $ 4,867,800 $ 8,386,200 $ 1,172,909 $ 7,213,291
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. G = Grant funded project B/L = To be financed through bonds or commercial loan.
Page 93 101 3 of 8 3RD QTR FY21 CIP-PROJECT STATUS REPORT Item #19.
COMMUNITY TRANSPORTATION FUND
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status
Community Transportation - 203-12-99
CT1833 Paving Project - Hope Street & Crawford Carroll Ave. $ 100,000 $ 99,600 $ 60,547 $ 39,053 60.8% $ - $ 39,053 $ - $ 39,053 Complete, pending trf of funds CT1904 Bertrand and Reese Street 300,000 310,000 229,819 80,181 74.1% - 80,181 - 80,181 Complete, pending trf of funds Planning stage for remainder of ST1908 Street and Alley Program 500,000 500,000 478,088 21,912 95.6% - 21,912 - 21,912 funds CT1918 Signs Project - Towne Point/Hamlet/Persimmon Cir 4,215 12,645 12,155 490 96.1% - 8,920 8,430 490 Complete CT1935 Paving Project - Maple Parkway 108,300 108,300 99,010 9,290 91.4% - 9,290 - 9,290 Complete; pending final invoice Planning stage for remainder of TE0601 TCSP Lincoln Park 79,100 79,100 - 79,100 0.0% - 79,100 - 79,100 funds Bid for remaining work due CT2062 Paving Project - Fairview Ave/Lakewood Place & Crosswalks 248,900 248,900 82,716 166,184 33.2% - 248,900 82,716 166,184 5/24/21. CT2064 Paving Project - Edgehill Alley 104,800 104,800 - 104,800 0.0% - 104,800 104,800 Bid due 5/24/21. CTXXXX Unapplied CT Projects (placeholder) - - - - 0.0% 750,000 203,644 - 203,644
TOTAL COMMUNITY TRANSPORTATION FUND $ 1,445,315 $ 1,463,345 $ 962,336 $ 501,009 65.8% $ 750,000 $ 795,800 $ 91,146 $ 704,654
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan.
Page 94 203 4 of 8 3RD QTR FY21 CIP-PROJECT STATUS REPORT Item #19.
WATER FUND
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status Comments Water - 401-40-26-99 Delivery Scheduled for April 16, WD2102 IPLAN Touch Screen Tables $ 20,400 $ 20,400 $ - $ 20,400 0.0% $ 20,400 $ 20,400 $ 414 $ 19,986 2021 Water - 401-40-68-99 Awaiting COVID-19 Restrictions to be lifted to replace meters WD1900 M Meter Replacement Project 700,000 700,000 42,839 657,161 6.1% - 17,000 13,810 3,190 inside businesses.
WQ2001 R Water Quality Improvements 773,000 744,200 520,860 223,340 70.0% - 269,400 46,112 223,288 Complete Awaiting delivery of materials for replacement, scheduled for April WD2101 R Wellhead Redevelopment Program 140,000 140,000 113,763 26,237 81.3% 140,000 140,000 113,763 26,237 13, 2021.
Water Main Replacement WQ2101 R Water Quality Improvements 980,500 980,500 - 980,500 0.0% 980,500 980,500 - 980,500 scheduled to begin April 19, 2021. Project open, awaiting emergency WQ2102 Misc. Emergency Repairs 85,000 85,000 22,035 62,965 25.9% 85,000 85,000 26,845 58,155 repairs. Work underway on Tank $155,300 was transferred Renovations, interior part of tank in from Operating Account WD2103 General Foods Tank Maintenance - 583,615 30,500 553,115 5.2% - 155,300 30,500 124,800 rehabilitated. (Contractual Services). Total Water Division $ 2,678,500 $ 3,233,315 $ 729,997 $ 2,503,318 22.6% $ 1,225,900 $ 1,667,600 $ 231,444 $ 1,436,156
Water Treatment Plant - 401-40-76-99 Substantial completion of project, awaiting contractor to provide final improvements to issue conditional WD1609 M WTP Process Improvements $ 1,200,000 $ 7,000,000 $ 7,137,011 $ (137,011) 102.0% $ - $ 568,500 $ 298,632 $ 269,868 approval. Total Water Treatment Plant $ 1,200,000 $ 7,000,000 $ 7,137,011 $ (137,011) 102.0% $ - $ 568,500 $ 298,632 $ 269,868
TOTAL WATER FUND $ 3,878,500 $ 10,233,315 $ 7,867,009 $ 2,366,306 76.9% $ 1,225,900 $ 2,236,100 $ 530,076 $ 1,706,024
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan.
Page 95 401 5 of 8 3RD QTR FY21 CIP-PROJECT STATUS REPORT Item #19.
WASTEWATER FUND
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status
Wastewater Engineering- 403-41-26-99 Delivery Scheduled for April 16, WW2106 IPLAN Touch Screen Tables $ 14,000 $ 14,000 $ 414 $ 13,586 3.0% $ 14,000 $ 14,000 $ 414 $ 13,586 2021
Wastewater - 403-41-69-99 --- TRUCKS - 47,700 47,617 83 Completed Awaiting COVID-19 Restrictions to be lifted to replace meters inside WW1900 M Meter Replacement $ 34,200 $ 46,100 $ 42,839 $ 37,461 92.9% - 17,000 13,810 3,190 businesses. Project substantially complete March 26, 2021, awaiting final WW2006 SCADA Equipment Technology Upgrade 308,000 308,000 110,617 197,383 35.9% - 217,100 110,617 106,483 paperwork and invoice. Project substantially complete, awaiting break in weather to WW1906 Meeting House Branch Sewer Replacement 250,000 300,100 259,922 40,178 86.6% - 213,100 172,998 40,102 provide final stabilization of site. Substantially complete February 28, 2021. Awaiting final WW2003 Puncheon Run Pump Station Improvements 320,000 686,400 766,778 (80,378) 111.7% - 672,300 658,980 13,320 paperwork. Bid opening scheduled for May 26, WW2004 US 13 East Pump Station #7 Repairs 280,400 280,400 - 280,400 0.0% - 280,400 - 280,400 2021. Bid opening scheduled for May 26, WW2101 R Inflow/Infiltration Removal 800,000 935,400 97,187 838,213 10.4% 800,000 935,400 97,187 838,213 2021. Project open and awaiting WW2102 Misc. Emergency Sanitary Sewer Repairs 150,000 150,000 64,455 85,545 43.0% 150,000 150,000 64,455 85,545 emergency repairs. Received draft report on March WW2103 M College Road Pump Station Replacement 657,000 655,000 2,050 652,950 0.3% 75,000 72,200 2,050 70,150 16, 2021. Survey completed, staff designed WW2104 Lepore Road Sanitary Sewer Upgrade 50,000 50,000 4,783 45,218 9.6% 50,000 50,000 4,783 45,218 plan internally.
WW2105 Turnberry Pump Station Replacement 10,000 10,000 7,500 2,500 75.0% 10,000 10,000 7,500 2,500 Completed, awaiting final invoice.
TOTAL WASTEWATER FUND $ 2,873,600 $ 3,435,400 $ 1,356,545 $ 2,113,055 39.5% $ 1,099,000 $ 2,679,200 $ 1,180,411 $ 1,498,789
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan.
Page 96 403 6 of 8 3RD QTR FY21 CIP-PROJECT STATUS REPORT Item #19.
ELECTRIC FUND
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status
Engineering 411-42-26-99 Budget transferred to T&D for --- MISC AUTOMOBILES $ 30,000 $ - $ - $ - Vehicle #759 EE2102 Substation Test Equipment $ 12,500 $ 12,500 $ 8,765 $ 3,735 70.1% 12,500 12,500 8,765 3,735 Last piece of equipment on order EE2105 Radio Infrastructure Upgrade 375,000 50,600 - 375,000 0.0% 375,000 50,600 - 50,600 Project Canceled for FY EE2107 System Operations Voice Recorder 25,000 25,000 21,340 3,660 85.4% 25,000 25,000 21,340 3,660 Complete EE2113 ArcFM Migration to Electric Utility Network 160,000 160,000 63,000 97,000 39.4% 160,000 160,000 63,000 97,000 60% complete EE2114 IPLAN Touch Screen Tables 20,400 20,400 1,655 18,745 8.1% 20,400 20,400 1,655 18,745 Delivery 16 April TD2105 Truck Barn Door Replacement 29,500 29,500 23,771 5,729 80.6% - 29,500 23,771 5,729 Complete EE1919/EE2019 Roadway Light LED Conversion 1,500,000 4,990,000 388,751 4,601,249 7.8% - - 48,654 (48,654) Complete EE2108 LED Lighting Conversion Phase 1 1,025,000 995,500 316,528 678,972 31.8% 1,025,000 995,500 316,528 678,972 90% complete EE2005 College Road Consolidation 110,000 110,000 34,282 75,718 31.2% 110,000 110,000 34,282 75,718 60% complete EE2017 Transmission Line Maintenance Program 50,000 50,000 963 49,037 1.9% 50,000 50,000 963 49,037 As needed EE2016 Garrison Oak Tech Park Substation 750,000 750,000 124,439 625,561 16.6% 750,000 750,000 124,439 625,561 40% complete EE1513 Towne Point/White Oak Distribution - - 194 (194) EE2021 Route 8 & 15 Pole Design 49,500 49,500 22,009 27,491 44.5% - 42,400 14,911 27,489 80% complete EE2098 Substation Component Upgrade 30,000 30,000 - 30,000 0.0% 30,000 30,000 - 30,000 As needed EE2099 Fault Indicators 30,000 40,000 9,352 30,648 23.4% - - 9,352 (9,352) Complete EE2106 Capitol Green Secondary 33,000 33,000 14,965 18,035 45.3% 33,000 33,000 14,965 18,035 60% complete EE2110 Division St Overhead Rebuild 85,000 85,000 40,622 44,378 47.8% 85,000 85,000 40,622 44,378 60% complete EE2111 Live Front Transformer & Conductor Restoration 140,000 140,000 66,251 73,749 47.3% 140,000 140,000 66,251 73,749 85% complete EE2112 Townsend Blvd & Miller Dr 123,000 173,000 118,809 4,191 68.7% 123,000 173,000 118,809 54,191 60% complete Total Engineering $ 4,547,900 $ 7,744,000 $ 1,255,504 $ 6,762,896 16.2% $ 2,968,900 $ 2,706,900 $ 908,503 $ 1,798,397
Electric Generation 411-42-80-99 In progress; repl. compressor and EG2001/EG2103 VanSant Unit 11 Component Replacement $ 90,000 $ 90,000 $ 53,336 $ 36,664 59.3% $ 35,000 $ 58,400 $ 21,736 $ 36,664 #5 can combustion liner.
EG2002/EG2104 McKee Run Unit 3 Auxillary System Components 120,000 120,000 62,585 57,415 52.2% 60,000 72,300 14,916 57,384 No plans for replacements to date EG2101 Vansant U/G Fuel Line Relocate 172,000 172,000 - 172,000 0.0% 172,000 172,000 - 172,000 Planning stage In progress; address items as EG2102 Plant Decommissioning 1,000,000 1,000,000 9,168 990,833 0.9% 1,000,000 1,000,000 9,168 990,833 requested. EG2105 Van Sant Exciter Replacement - - - - 0.0% - - - - Total Electric Generation $ 1,382,000 $ 1,382,000 $ 125,088 $ 1,256,912 9.1% $ 1,267,000 $ 1,302,700 $ 45,819 $ 1,256,881
T & D 411-42-82-99 --- AUTOMOBILES $ - $ - $ 127,935 $ (127,935) Bucket Trk #751 Veh #759; added $27,400 fm Insurance Reserve and $30,000 --- TRUCKS 250,000 415,400 27,680 387,720 from Electrical Engineering
UG Transformers locations as follows: EE2120 R New Developments $ 285,000 $ 2,949 $ 33,635 $ (30,686) 1140.6% $ 285,000 $ 2,949 $ 33,635 $ (30,686) TD2004 Verona Woods 8,900 8,900 8,875 8,900 99.7% - - - - Complete TD2017 Safety Town Training Fac 5,600 5,600 5,537 5,600 98.9% - - - - Complete TD2020 Delaware State Police - 17,301 17,317 (16) 100.1% - 17,301 17,301 (0) Complete TD2021 Post Office - 11,000 8,355 2,645 76.0% - 11,000 8,355 2,645 90% complete TD2103 47 S West St - 2,000 1,973 27 98.7% - 2,000 1,973 27 Complete TD2104 Eden Hill 750 Tiepoint - - - - 0.0% - - - - Complete TD2106 Silver Lake Car Charger - 12,300 12,247 53 99.6% - 12,300 12,247 53 Complete TD2107 State Police Antenna - 16,900 13,697 3,203 81.0% - 16,900 13,697 3,203 Complete TD2108 Lakeland Business Park - 6,200 6,138 62 99.0% - 6,200 6,138 62 Complete TD2109 DART - Queen St Bus Charger - - - - 0.0% - 13,900 - 13,900 Complete TD2110 DAFB Welch Elementary - 23,500 - 23,500 0.0% - 23,500 - 23,500 Waiting on contractor TD2111 Grotto Dough Factory - 9,000 8,196 804 91.1% - 9,000 8,196 804 Complete TD2114 US Corrugated - 115,600 - 115,600 0.0% - 115,600 - 115,600 30% complete TD2115 Eden Hill Phase 2 - 13,600 - 13,600 0.0% - 13,600 - 13,600 Preconstruction meeting 19th TD2116 DSWA Energy Lane - 7,650 - 7,650 0.0% - 7,650 - 7,650 Awaiting contractor TD2119 Greentree TX Replacement - 12,300 12,247 53 99.6% - 12,300 12,247 53 Complete TD2120 5729 Denneys Rd - 15,000 - 15,000 0.0% - 15,000 - 15,000 Waiting on contractor TD2121 Kent Pump Station 2 Tx - 5,800 5,733 67 98.8% - 5,800 5,733 67 Complete
UG Conductors locations as follows: EE2120 R New Developments $ 513,000 $ (110,750) $ 846 $ (111,596) -0.8% $ 513,000 $ (110,750) $ 846 $ (111,596) TD2004 Verona Woods 136,100 136,200 136,121 79 99.9% - 100 34 66 Complete TD2009 Saint Jones Commons - 10,400 8,768 1,632 84.3% - 10,400 8,768 1,632 Complete TD2017 Safety Town Training Fac 2,300 2,300 2,216 84 96.3% - - - - Complete TD2020 Delaware State Police 41,400 104,900 104,827 73 99.9% - 63,500 63,431 69 Complete
Page 97 411 7 of 8 3RD QTR FY21 CIP-PROJECT STATUS REPORT Item #19.
ELECTRIC FUND
TOTAL PROJECT - PAST, CURRENT & FUTURE BUDGETS CURRENT FISCAL YEAR Original Latest Project Project Percent Original Revised Fiscal Project Project Project To Date Budget Budget Fiscal Year Fiscal Year YTD Budget Code Type Item Budget Budget Expenses Balance Spent Budget Budget Charges Balance Status TD2021 Post Office 2,400 24,353 (21,953) 90% complete TD2103 47 S West St - 1,800 3,514 (1,714) 195.2% - 1,800 3,514 (1,714) Complete TD2104 Eden Hill 750 Tiepoint - 46,000 45,949 51 99.9% - 46,000 45,949 51 Complete TD2106 Silver Lake Car Charger - 2,400 2,342 58 97.6% - 2,400 2,342 58 Complete TD2107 State Police Antenna - - 2,636 (2,636) 901.4% - - 2,636 (2,636) Complete TD2108 Lakeland Business Park - 12,300 12,206 94 99.2% - 12,300 12,206 94 Complete TD2109 DART - Queen St Bus Charger - - - - 0.0% - - - - Cancelled TD2110 DAFB Welch Elementary - - - - 0.0% - - - - TD2111 Grotto Dough Factory - 100 82 18 81.6% - 100 82 18 Complete TD2112 COD Switchgear - 37,800 37,765 35 99.9% - 37,800 37,765 35 Complete TD2113 Fire Station 2 Relocation - 63,300 63,210 90 99.9% - 63,300 63,210 90 Complete TD2114 US Corrugated - 202,700 25,648 177,052 12.7% - 202,700 25,648 177,052 30% complete TD2115 Eden Hill Phase 2 - 155,000 - 155,000 0.0% - 155,000 - 155,000 Preconstruction meeting 19th TD2116 DSWA Energy Lane - 2,500 - 2,500 0.0% - 2,450 - 2,450 Awaiting contractor TD2118 DelDOT SR8-SR15 - 18,500 - 18,500 0.0% - 18,500 - 18,500 Not started TD2120 5729 Denneys Rd - 5,000 - 5,000 0.0% - 5,000 - 5,000 Waiting on contractor
UG Meters locations as follows: EE2120 R New Developments $ 52,000 $ 26,750 $ - $ 12,000 0.0% $ 52,000 $ 26,750 $ - $ 26,750 TD2004 Verona Woods 2,500 2,500 2,479 21 99.2% - - - - Complete TD2020 Delaware State Police 1,100 1,500 1,508 (8) 100.5% - 400 375 25 Complete TD2021 Post Office - 2,900 2,836 64 97.8% - 2,900 2,836 64 90% complete TD2103 47 S West St - 400 - 400 0.0% - 400 - 400 Complete TD2106 Silver Lake Car Charger - 1,200 1,061 139 88.4% - 1,200 1,061 139 Complete TD2107 State Police Antenna - 2,000 1,742 258 87.1% - 2,000 1,742 258 Complete TD2108 Lakeland Business Park - 1,600 67 1,533 4.2% - 1,600 67 1,533 Awaiting metering install TD2109 DART - Queen St Bus Charger - 3,300 - 3,300 0.0% - 3,300 - 3,300 Cancelled TD2110 DAFB Welch Elementary - 1,300 - 1,300 0.0% - 1,300 - 1,300 Waiting on contractor TD2111 Grotto Dough Factory - 600 593 7 98.9% - 600 593 7 Complete TD2114 US Corrugated - 2,800 - 2,800 0.0% - 2,800 - 2,800 30% complete TD2115 Eden Hill Phase 2 - 5,200 - 5,200 0.0% - 5,200 - 5,200 Preconstruction meeting 19th TD2116 DSWA Energy Lane - 2,000 - 2,000 0.0% - 1,950 - 1,950 Awaiting contractor TD2120 5729 Denneys Rd - 1,000 - 1,000 0.0% - 1,000 - 1,000 Waiting on contractor TD2121 Kent Pump Station 2 Tx - 1,000 - 1,000 0.0% - 600 593 7 Complete
Total T & D $ 1,047,900 $ 1,032,100 $ 590,363 $ 441,399 57.2% $ 1,100,000 $ 1,265,400 $ 573,187 $ 692,213
Administration 411-42-84-99 Awaiting guidance from Planning EE2101 Reed St IT Room Generator $ 20,000 $ 20,000 $ - $ 20,000 0.0% $ 20,000 $ 20,000 $ - $ 20,000 regarding site location. Awarded to Quality Exteriors, waiting for EA2102 to be EA2101 Reed St Shingled Roof 300,000 299,900 961 298,939 0.3% 300,000 299,900 961 298,939 completed.
EA2102 Reed St Chimney Refurbish 15,000 15,100 - 15,100 0.0% 15,000 15,100 - 15,100 Estimated completion May 2021. EA2103 Electric Utility Admin Facility 25,000 25,000 1,477 23,523 5.9% 25,000 25,000 1,477 23,523 Awaiting quotes EE1819 Reed St HVAC Major Overhaul 1,175,200 1,175,200 - 1,175,200 0.0% - 1,175,200 - 1,175,200 Moved to FY22 EE2007 2020 Weyandt Hall Improvements 150,000 144,340 144,280 60 100.0% - 72,200 72,140 60 Complete Awarded to Statewide, waiting for EE2009 2020 Electric Utility Admin Facility Improvements 318,000 457,000 - 457,000 0.0% - 457,000 - 457,000 equipment/installation. Total Administration $ 2,003,200 $ 2,136,540 $ 146,718 $ 1,989,822 6.9% $ 360,000 $ 2,064,400 $ 74,578 $ 1,989,822
Phase 1 &3 complete, Phase 2 & FN1701 Purchase of ERP System $ 2,148,000 $ 2,148,000 $ 1,858,905 $ 289,095 86.5% $ 500,000 $ 1,244,800 $ 39,361 $ 1,205,439 4 In progress
TOTAL ELECTRIC FUND $ 11,129,000 $ 14,442,640 $ 3,976,578 $ 10,740,124 27.5% $ 6,195,900 $ 8,584,200 $ 1,641,448 $ 6,942,752
Legend
M = Multi-year project - a project with a specific schedule to occur over multiple years. R = Recurring project - a project that begins and ends each fiscal year and is re-budgeted to start over each fiscal year. C = Project funded by combination of CT Funds and General Fund B/L = To be financed through bonds or commercial loan.
Page 98 411 8 of 8 3RD QTR FY21 CIP-PROJECT STATUS REPORT Item #20.
Memorandum
To: Mayor and City Council
From: City Manager
Date: 1 May 2021
Subject: Semi-Annual Inspection – Robbins Hose Company
In accordance with Section 46-43 of the City Code, the above performed a semi-annual inspection of the Dover Fire Department.
Special recognition goes to Chief Carey and the men and women of the Dover Fire Department for sustaining the highest levels of personal and equipment readiness despite the challenges of the COVID-19 Pandemic. From my walk-thru and discussions with DFD personnel, it was obvious every effort has been made across the organizational leadership to ensure both the safety of their personnel, the capabilities to perform their mission and assurance to preservation of DFD’s equipment.
Highlights from the inspection include: - DFD has a personnel roster of approximately 204 members with roughly 75 maintaining active status; - There are approximately 180 full sets of turnout equipment. Other than a few non-critical individual issue items, turn out gear is maintained in full operational readiness status; - Soon the appliance required to replenish the individual self-contained breathing tanks will need to be replaced. The current hardware is 24 years old and has challenges. Chief Carey has developed a grant to replace the item, but its present cost is roughly $68k. - There is a need to replace both the 1996 and 2001 organizational utility trucks. Cost to maintain both units are outpacing prudence reinvesting in these 20 and 25-year-old vehicles. Again, it is my understanding Chief Carey is pursuing grants to upgrade the items. - I challenged Chief Carey to cooperatively work with Mr. Hugg and his team at the Fire Marshall’s Office to closely examine our business process related to false alarms. From our discussion it appears there are close to 600 false alarms received by the DFD per year, with a sizeable portion recurring from the same facility or business. Responding to these calls is costly and affects the operational readiness and the morale of the DFD. As I understand the fee structure for false alarm calls is close to a decade old and may no longer reflect the true cost of service.
Finally, kudos and congratulations not only to the men and women of the DFD, but to all involved in the on-going renovations at both Stations One and Two. When work at both facilities is ultimately completed (Station 1 is estimated to be done within the next 30 days, while Station 2 is projected to be later this summer), both buildings will not only have significantly Page 99 improved communal areas like kitchens and dining bays, but more importantly, 24 new self- Item #20. contained, fully furnished sleeping suites. Note is also made to Mr. Mike Hamlett and his team at the City’s Central Services Office for their proactive and responsive assistance in eliminating of environmental challenges to the project.
Not only will this project be a significant morale motivating step, but it establishes the foundation for movement towards a membership model that may be far more enticing to university students or younger volunteers. Again, Chief Carey and his team seem to well in front of reexamining traditional volunteer modes to attract and expand on membership of a younger cadre within the DFD.
As a concluding note, by all evidence the DFD is an impressive, well trained and highly motivated mission capable team. Our citizens and this community are blessed to have such men and women ready to meet the call. Please contact me if you have any questions or concerns.
Randy Robertson City Manager cc: David Carey, Fire Chief Mike Hamlett, Central Services Director Mrs. McDowell, City Clerk Mrs. Martine, OCM
Page 100 Page 1 ofItem 2 #28.
NOTICE OF PUBLIC HEARING
The City of Dover Council will hold a public hearing on Monday, June 14, 2021 at 7:30 p.m. in the Council Chambers of Dover City Hall to consider adoption of the following proposed Electric Fund budgets for the fiscal year beginning July 1, 2021 to June 30, 2022. This public hearing may be held electronically due to the COVID-19 State of Emergency. The following budgets have been submitted to the Mayor and Council for their review and consideration and the amounts are subject to change.
ELECTRIC REVENUE FUND
BEGINNING BALANCE $13,038,300 DISTRIBUTION OF EARNINGS - PCA CREDIT (5,619,500) BEGINNING BALANCE – ADJUSTED $7,418,800
BASE REVENUE: DIRECT SALES TO CUSTOMERS $80,278,800 UTILITY TAX 1,248,200 MISCELLANEOUS REVENUE 538,000 RENT REVENUE 110,000 GREEN ENERGY REVENUE 127,000 INTEREST EARNINGS 175,000 TRANSFER FROM RATE STABILIZATION RESERVE 2,800,000 TRANSFER FROM OTHER FUNDS 75,000 TOTAL REVENUES $85,352,000
TOTAL BEGINNING BALANCE & REVENUES $92,770,800
EXPENSES: POWER SUPPLY $19,773,200 SOLAR ENERGY 3,237,300 SOLAR RENEWAL ENERGY CREDITS 409,600 POWER SUPPLY MANAGEMENT 634,800 REC'S (Renewable Energy Credits) 1,300,000 RGGI 33,700 PJM CHARGES - ENERGY 5,508,400 PJM CHARGES - TRANSMISSION & FEES 6,772,100 CAPACITY CHARGES 13,322,900 SUB-TOTAL POWER SUPPLY 50,992,000
PLANT OPERATIONS 2,219,500 GENERATIONS FUELS 300,200 PJM SPOT MARKET ENERGY (366,200) PJM CREDITS (87,000) CAPACITY CREDITS (5,411,200) GENERATION SUBTOTAL (3,344,700)
POWER SUPPLY & GENERATION SUBTOTAL 47,647,300
DIRECT EXPENDITURES TRANSMISSION/DISTRIBUTION $4,210,800 ELECTRICAL ENGINEERING 1,444,500 ADMINISTRATION 850,000 METER READING 386,300 SYSTEMS OPERATIONS 924,700 DIRECT EXPENDITURE SUBTOTALS 7,816,300
OTHER EXPENSES: UTILITY TAX $1,248,200 ALLOW FOR UNCOLLECTIBLES 300,000 CONTRACTUAL SERVICES - RFP'S 60,000 LEGAL EXPENSES 33,000 RETIREES HEALTH CARE 844,200 GREEN ENERGY PAYMENT TO DEMEC 127,000 INTERFUND SERVICE FEES 3,535,100 INTEREST ON DEPOSITS 21,000 BANK & CREDIT CARD FEES 500,000 DEBT SERVICE 1,591,600 OTHER EXPENSES SUBTOTAL 8,260,100
TRANSFER TO: IMPROVEMENT & EXTENSION $4,041,100 GENERAL FUND 11,000,000 RATE STABILIZATION RESERVE 2,000,000 TRANSFER TO SUBTOTAL 17,041,100
TOTAL EXPENSES 80,764,800
BUDGET BALANCE - WORKING CAPITAL 12,006,000
TOTAL BUDGET BALANCE & EXPENSES $92,770,800
Page 101 Page 2 ofItem 2 #28.
ELECTRIC IMPROVEMENT & EXTENSION FUND SUMMARY
BEGINNING BALANCE $22,411,700
REVENUES TRANSFER FROM ELECTRIC $4,041,100 BOND ISSUE PROCEEDS 7,000,000 TRANSFER FROM DEPRECIATION RESERVE 9,000,000 GENERAL SERVICE BILLING 400,000 INTEREST EARNINGS 218,200 TOTAL REVENUES 20,659,300
TOTALS $43,071,000
EXPENSES ELECTRIC ADMINISTRATION $668,000 ELECTRIC GENERATION 9,000,000 TRANSMISSION AND DISTRIBUTION 1,320,800 ELECTRICAL ENGINEERING 8,952,300 ERP SYSTEM 500,000 TOTAL EXPENSES 20,441,100
BUDGET BALANCE $22,629,900
TOTAL BUDGET BALANCE & EXPENSES $43,071,000
Page 102 Item #29. City of Dover
MAYOR AND COUNCIL
PROPOSED COUNCIL RESOLUTION NO. 2021-10
1 A RESOLUTION APPROVING THE 2021 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION 2 PLAN
3 WHEREAS, the City of Dover is entitled to $311,600 through the United States Department of Housing 4 and Urban Development Community Development Block Grant program; and
5 WHEREAS, the City of Dover has prepared the 2021 Action Plan, in accordance with the United States 6 Department of Housing and Urban Development guidelines, that serves as the primary planning document 7 for identifying and meeting the housing and community development needs for the low and moderate- 8 income residents of Dover; and
9 WHEREAS, the City of Dover is in favor of utilizing the Community Development Block Grant funds for 10 the community development purposes in accordance with the National Community Development objectives 11 of benefitting low and moderate income families, eliminating slums and blight, and meeting other 12 community development objectives; and
13 WHEREAS, the United States Department of Housing and Urban Development requires the City of Dover 14 to submit a Consolidated Plan and an Action Plan for Application for Federal Assistance including the 15 proposed use of funds and including certain certifications and policies to obtain its $311,600 entitlement; 16 for eligible activities; and
17 NOW, THEREFORE BE IT RESOLVED THAT THE MAYOR AND COUNCIL OF THE CITY OF 18 DOVER approve the 2021 Community Development Block Grant Action Plan and application for Federal 19 Assistance included in the Action Plan, along with certifications and policies attached and authorize its 20 forwarding to the United States Department of Housing and Urban Development for consideration.
21 ADOPTED: * 22 S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2021\Draft\RESOLUTION NO 2021-10 - .2021 CDBG Action Plan.wpd
23 24 ROBIN R. CHRISTIANSEN COUNCIL PRESIDENT 25 MAYOR
26 Actions History (Most recent first) 27 05/10/2021 - Scheduled for Introduction - City Council
Page 103 Item #29. City of Dover Delaware
ACTION PLAN 2021
Prepared by: City of Dover Planning Office
May 10, 2021
Page 104 Item #29.
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b) 1. Introduction
Dover, the Capital of Delaware, is centrally located in the state and is part of the Mid-Atlantic region. The City is located approximately 90 miles from both Philadelphia and Washington, D.C. Dover’s population ranks second only to Wilmington, Delaware. Delaware and the Eastern Shore counties of Maryland and Virginia comprise the Delmarva Peninsula. Dover is also the largest city in land area on the peninsula with a total land area of over 23 square miles.
Localities who receive Community Development Block Grant (CDBG) funding from the Department of Housing and Urban Development (HUD) are required to develop a five (5) year Consolidated Plan and an Annual Action Plan (AAP) per HUD regulation CFR 24, Part 91. The 2021 AAP is a concise summary of proposed actions, activities, and resources to be used to address priority needs and specific goals identified in the 2020-2024 Consolidated Plan. The specific goals identified in the plan include the four goals that the Consolidated Plan revolves around. These goals on order of priority are:
1. Provide aid to special needs persons.
2. Preserve the existing housing stock.
3. Encourage owner occupied housing in low to moderate income areas.
4. Provide safe and livable neighborhoods.
2. Summarize the objectives and outcomes identified in the Plan
This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.
The first year AAP continues the projects and activities necessary to achieve the goals created in the Five Year Consolidated Plan. Requirements for the Consolidated Plan requires the City to access its housing needs, needs assessment and housing market analysis. The following summary identifies the objectives and outcomes of these needs utilizing CDBG funds.
Goal 1: Provide aid to special needs persons – Objective- Provide support to homeless shelters and increase support to agencies that provide rapid rehousing/rental assistance for those that are at risk of homelessness. Outcome- To increase permanent supportive housing and reduce homelessness by increasing availability.
Annual Action Plan 1 2021 OMB Control No: 2506-0117 (exp. 09/30/2021) Page 105 Item #29.
Goal 2: Preserve the existing housing stock- Objective- Eliminate severe housing conditions that constitute health and safety hazards. Outcome – To provide sustainability and bring substandard housing up to code.
Goal 3: Encourage owner-occupied housing in low to moderate income areas. Objective-Expand affordable housing by providing down payment and settlement assistance to qualified families who purchase properties within the City and designated revitalization target areas. Outcome-Increase affordable housing
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.
The following CDBG projects were funded during the FY20 program year. The Consolidated Annual Performance Evaluation Report (CAPER) will outline the status of these activities that will be submitted to HUD in September 2021.
• Homeless Needs: The Homeless Shelter received CDBG funding for operations and maintenance cost that has serviced 247 homeless men during 2020. The women's shelter received CDBG funding for utility and maintenance cost and serviced 7 women during the program year. • Housing Needs: One (1) single family homes was renovated, and (8) Emergency Home Repairs were completed on owner-occupied homes. Homeownership Assistance was provided to 10 first-time homebuyers who purchased affordable housing in the City of Dover.
4. Summary of Citizen Participation Process and consultation process
Summary from citizen participation section of plan.
A minimum of two public hearings are required. Adequate notice is given through advertisement in the City’s local newspaper and the City’s website, with copies of the notices sent to such service agencies and public housing administration offices who serve and advocate for the low and very low income persons and disability communities to encourage citizens participation input by the citizens and their advocates to meet the needs of citizens and particularly those who are beneficiaries of the programs covered in the Consolidated Plan. The draft plan will be available for review for 30 days.
The City will consider any comments or views of citizens or units of local government received in writing, or orally at public hearings, meetings, etc., in preparing the City’s final Consolidated Plan and Annual Action Plan. A fifteen-day period will be set aside for comments. A summary of these comments and responses shall be attached to the final Consolidated Plan amendment of the plan or Performance Report.
5. Summary of public comments
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This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.
A summary of the public comments received will be provided in the Appendix.
6. Summary of comments or views not accepted and the reasons for not accepting them
There were no comments received.
7. Summary
The City of Dover has undertaken good faith efforts in outreaching to all segments of the community that may benefit from the CDBG program.
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PR-05 Lead & Responsible Agencies – 91.200(b) 1. Agency/entity responsible for preparing/administering the Consolidated Plan
Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
CDBG Administrator DOVER Planning/ City of Dover Table 1 – Responsible Agencies
Narrative (optional)
The Community Development Office is a part of the Department of Planning and Community Development in the Public Services Department. The Community Development Office has one full time employee, the CDBG Program Administrator who administers the CDBG Grant and is the Fair Housing Coordinator. Clerical, planning and inspection assistance is provided by the Planning and Inspections Department. The Building Inspections Office also provides housing and life safety inspections throughout the City including property maintenance. The Dover Housing Authority provides responsibility for the public housing needs within the City and is a separate entity from the City. The Delaware State Housing Authority who operates both Section 8 vouchers and public housing units also caters to the housing needs of low-moderate income families.
Consolidated Plan Public Contact Information
City of Dover Department of Planning & Community Development 15 Loockerman Plaza, Dover, DE 19901 Phone (302) 736-7196 Fax: (302) 736-4217 Website: www.cityofdover.com Tracey Harvey, Planner/CDBG Program Administrator Email: [email protected]
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AP-10 Consultation – 91.100, 91.200(b), 91.215(l) 1. Introduction
The public participation events planned for the Annual Action Plan (2021) represent the culmination of decades of experience in conducting similar events. In addition to the normal advertising of meetings in the local press, the staff notified stakeholders in writing and by the internet. The public was also notified of all meetings and hearings.
Two public hearings are required within the program year. Adequate notice is given through advertisement in the City’s local newspaper and the City’s website. Copies of the notices are sent to service agencies and public housing administration offices that serve and advocate for the low and very low-income persons and disability communities to encourage citizen participation input by the citizens and their advocates, meet the needs of citizens and particularly those who are beneficiaries of the programs covered in the Consolidated Plan.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City works to ensure coordination by gathering members of the community, state and local housing authorities and various state and county agencies within the State of Delaware to consult on topics regarding homelessness, persons with disabilities, elderly, persons with HIV/AIDS, services for children and housing needs. The following is a list of agencies that the City of Dover consulted with in preparing the Annual Action Plan:
• Delaware State Housing Authority • Dover Housing Authority • City of Dover Planning Department • State of Delaware Department of Health and Social Services • Delaware HIV Consortium • State of Delaware Division of Family Services • Central Delaware Habitat for Humanity • Milford Housing Development Corporation
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The Housing Alliance of Delaware is the coordinator of the Continuum of Care (CoC) for the State of Delaware. City planning staff regularly attends the CoC meetings and will continue to support the need of ending chronic homelessness by actively collaborating with housing providers that service the homeless and those that are at risk of homelessness.
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Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS
Not applicable, the City of Dover does not receive ESG funds.
2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
N/A
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Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Housing Alliance Delaware Agency/Group/Organization Type Services-homeless What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Briefly describe how the Agency/Group/Organization was The City is a member of the Mayors Task Force to end veteran’s consulted. What are the anticipated outcomes of the homelessness in Dover. The coordination with these two agencies will consultation or areas for improved coordination? expand the resources necessary to end homelessness. 2 Agency/Group/Organization NCALL Research Agency/Group/Organization Type Services - Housing What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was The City partners with NCALL for its Homeownership Assistance consulted. What are the anticipated outcomes of the Program as part of a requirement for first time homebuyers to consultation or areas for improved coordination? receive housing counseling. 3 Agency/Group/Organization DELAWARE STATE HOUSING AUTHORITY Agency/Group/Organization Type PHA What section of the Plan was addressed by Consultation? Housing Need Assessment Briefly describe how the Agency/Group/Organization was The City consulted with the state and local housing authorities in consulted. What are the anticipated outcomes of the determining the needs of the community through the public consultation or areas for improved coordination? participation process and addressing the needs of affordable housing within the City.
Identify any Agency Types not consulted and provide rationale for not consulting
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Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Housing Alliance of The City of Dover includes funding for homeless programs as a priority in its Strategic Continuum of Care Delaware Plan that are in line with the needs and priorities with the CoC. Table 3 – Other local / regional / federal planning efforts
Narrative (optional)
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AP-12 Participation – 91.105, 91.200(c) 1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting
The City of Dover’s Consolidated Plan Citizen Participation Plan (CPP) has been prepared by the City of Dover in accordance with the requirements contained in Part 9115 of Title 24 of the Code of Federal Regulations. The CPP outlines the various methods the City will use to inform its citizens of, and actively involve them in developing the Consolidated Plan and Action Plan.
The Consolidated Plan and Action Plan serves as the housing and community development planning document of the City and its application for funding under the current Community Planning and Development (CDP) formula program CDBG.
Through public hearings, stakeholder interviews and the web-based community needs survey, goals were formulated by participants identifying priority needs for the five-year Consolidated Plan.
A minimum of two public hearings are required to allow the public an opportunity to comment on the Consolidated Plan, Annual Action Plan and the Consolidated Annual Performance Evaluation Report (CAPER). Adequate notice is given through advertisement in the City’s local newspaper, and copies of the notices are sent to such service agencies and public housing administrative offices who serve and advocate for the low and very low-income persons and disability communities to encourage citizen’s participation input and meet the needs of the citizens who are beneficiaries of the program covered in the Consolidated Plan.
The Draft Plans are made available for review and comments for 30 days at City offices and on the City’s website. The City will consider any comments or views received in writing or orally and a summary of any views or comments not accepted and the reason therefore shall be attached to all final reports.
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Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of Summary of Summary of comments URL (If response/attendance comments received not accepted applicable) and reasons Non- 1 Public Hearing targeted/broad None None None community Non- 2 News Paper Ad targeted/broad None None None community Non- 3 Internet targeted/broad None None None community Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2) Introduction
The City of Dover receives the Community Development Block Grant (CDBG) from the United States Department of Housing and Urban Development (HUD).
Since CDBG resources are very limited, the City coordinates projects with other city departments, State and Local Housing Authorities and partners with non-profit and private organizations that have multiple resources that will aid in meeting the goals and objectives of the Plan.
Anticipated Resources
Program Source of Uses of Funds Expected Amount Available Year 1 Expected Narrative Description Funds Annual Program Prior Year Total: Amount Allocation: Income: $ Resources: $ Available $ $ Remainder of ConPlan $ CDBG public - Acquisition federal Admin and Planning Economic Development Housing Public Improvements Public Services 311,600 0 0 311,600 0 Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
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There is not a match requirement for CDBG funds; however, sub-recipient agencies that were funded have additional resources to supplement their projects. In addition, there are several initiatives and investment projects in the City where CDBG funds will be used as an additional resource to supplement funding these projects.
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If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan
NCALL Research and Habitat for Humanity submitted a joint application to Delaware State Housing Authority for Strong Neighborhoods Housing Funds in March 2019. The organizations received $1 million to build 20 new affordable homes in the downtown Restoring Central Dover area.
Discussion
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
Goals Summary Information
Sort Goal Name Start End Category Geographic Needs Addressed Funding Goal Outcome Indicator Order Year Year Area 1 AH-1 Affordable 2020 2021 Affordable Downtown Homeownership CDBG: Direct Financial Assistance to Housing Housing Target Area Assistance $172,540 Homebuyers: 10 Households Dover City Assisted Limits 2 HP-1 2020 2021 Homeless Dover City Homelessness CDBG: Homelessness Prevention: 300 Homeless/Prevention Limits $28,000 Persons Assisted 3 HP -2 Homeless 2020 2021 Homeless Dover City Homelessness CDBG: Overnight/Emergency Prevention Limits $18,740 Shelter/Transitional Housing Beds added: 16 Beds 4 AH-3 Affordable 2020 2021 Affordable Downtown Homeowner CDBG: Homeowner Housing Housing Housing Target Area Rehabilitation $30,000 Rehabilitated: 2 Household Housing Unit Table 6 – Goals Summary
Goal Descriptions
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1 Goal Name AH-1 Affordable Housing Goal Increase homeownership by providing settlement assistance to low income persons who purchase affordable housing In the City. Description 2 Goal Name HP-1 Homeless/Prevention Goal Meet the needs of men that are homeless by providing shelter and assist in providing permanent supportive housing. Description 3 Goal Name HP -2 Homeless Prevention Goal Meet the needs of women that are homeless by providing shelter and assist in providing permanent supportive Description housing. 4 Goal Name AH-3 Affordable Housing Goal Meet the needs of affordable housing with the demolition of dilapidated housing units to be replaced with new Description affordable housing.
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Projects
AP-35 Projects – 91.220(d) Introduction
The 2021 Action Plan is a supplementary document to the Five-Year Consolidated Plan (2020-2024). The goals and objectives focus on developing and sustaining viable communities and improving low and moderate-income persons are addressed in the Consolidated Plan as part of the strategy for addressing the needs of low and moderate-income people.
Projects
# Project Name 1 Homeownership Assistance Program 2 Program Administration 3 Dover Interfaith Mission for Housing 4 Central Delaware Housing Collaborative 5 NCALL Research Inc. Table 7 - Project Information
Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
The projects that were selected were based on the highest-ranking priorities that were determined from public hearings and a Housing and Community Development Online Survey identified by residents, local government officials and housing providers. The obstacle in addressing the underserved need is the lack of adequate funding to continue to address these needs.
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AP-38 Project Summary Project Summary Information
1 Project Name Homeownership Assistance Program Target Area Dover City Limits Goals Supported AH-1 Affordable Housing Needs Addressed Homeownership Assistance Funding CDBG: $172,540 Description CDBG funds will be used to provide settlement assistance up to $20,000 to assist up to 10 low to moderate income persons that are first time homebuyers purchase affordable housing in the City of Dover. Target Date 6/30/2021 Estimate the number and type The Homeownership Assistance Program will service up to 10 of families that will benefit low to moderate income persons. from the proposed activities Location Description City-wide Planned Activities A forgivable grant will be provided up to $20,000 to first time homebuyers who purchase affordable housing within the City of Dover limits 2 Project Name Program Administration Target Area Downtown Target Area Dover City Limits Goals Supported Needs Addressed Funding CDBG: $62,320 Description CDBG funds will be used for the management and coordination of the CDBG program. Target Date 6/30/2022 Estimate the number and type of families that will benefit from the proposed activities
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Location Description City-wide Planned Activities CDBG funds will be used for the management and coordination of the CDBG program. 3 Project Name Dover Interfaith Mission for Housing Target Area Dover City Limits Goals Supported HP -2 Homeless Prevention Needs Addressed Homelessness Funding CDBG: $28,000 Description CDBG funds will be used for operations costs for the building that will include utility and maintenance cost. Target Date 6/30/2021 Estimate the number and type This project will service 300 homeless men annually of families that will benefit from the proposed activities Location Description Citywide Planned Activities This project will cover the operations costs that will service 300 homeless men annually. 4 Project Name Central Delaware Housing Collaborative Target Area Dover City Limits Goals Supported HP -2 Homeless Prevention Needs Addressed Homelessness Funding CDBG: $18,740 Description CDBG funds will be used for operations costs for the building that will include utility and maintenance cost. Target Date 6/30/2022 Estimate the number and type The Women's Shelter will service up to 16 women annually of families that will benefit from the proposed activities Location Description Citywide Planned Activities CDBG funds will be used for the operations cost of a women's shelter that will service up to 16 women annually. Project Name NCALL Research Inc.
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5 Target Area Downtown Target Area Goals Supported AH-3 Affordable Housing Needs Addressed Homeowner Rehabilitation Funding CDBG: $30,000 Description CDBG funds will be used for the demolition and abatement of two (2) vacant buildings in the Restoring Central Dover area and construct affordable housing on the lots. Target Date 6/30/2022 Estimate the number and type Two families will benefit from this project with the demolition of of families that will benefit dilapidated buildings with the construction of affordable from the proposed activities housing. Location Description Downtown Target Area Planned Activities Two families will benefit from this project with the demolition of dilapidated buildings with the construction of affordable housing.
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AP-50 Geographic Distribution – 91.220(f) Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed
The City of Dover will continue to undertake consolidated plan activities city-wide during the program year. Funds have been allocated for the rehabilitation of a single-family home in the Downtown Development District Target Area which is primary a low-income area with a high concentration of African Americans.
Geographic Distribution
Target Area Percentage of Funds Downtown Target Area 23 Dover City Limits 77 Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically
The purpose of the target block approach is to concentrate resources available to the public, private, and non-profit sectors for housing programs in a specific area (known as the Target Area). The Target Area consists of one of Dover’s oldest working-class neighborhoods located in west central Downtown. This concentrated approach is to insure the likelihood of an immediate visual impact and long-term stabilizing effect of each area.
The major element of the Target Block Program will be concentrated home-to-home internal inspection to determining deficiencies which need to be corrected. Substandard housing requiring plumbing, electrical update to meet the Dover Building Code, but which is basically sound and suitable for rehabilitation has been targeted. A sufficient number of low and moderate-income families must reside in the area.
Discussion
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Affordable Housing
AP-55 Affordable Housing – 91.220(g) Introduction
Housing is needed for all income levels but there is a greater need for affordable housing for low and very low-income persons in the City of Dover.
The City of Dover is collaborating with other local housing providers on several initiatives to provide affordable housing in low to moderate income target areas as well as city-wide by providing homeownership assistance to first time home buyers who purchase properties within the City of Dover and designated target areas, provide real estate tax relief over a 4 year period for persons that purchase properties within the designated target area, receive a transfer tax rebate for properties upon issuance of a Certificate of Occupancy for properties purchased after March 1,2015 within the designated target area, and partnering with non-profits that will be constructing affordable housing for low income persons over the next few years.
One Year Goals for the Number of Households to be Supported Homeless 316 Non-Homeless 24 Special-Needs 0 Total 340 Table 9 - One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported Through Rental Assistance 0 The Production of New Units 2 Rehab of Existing Units 12 Acquisition of Existing Units 0 Total 14 Table 10 - One Year Goals for Affordable Housing by Support Type
Discussion
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AP-60 Public Housing – 91.220(h) Introduction
Dover Housing Authority (DHA) is the local Housing Authority that serves the City of Dover. DHA has a total of 286 public housing units available for occupancy including 31 scattered site units. Most of these units are 3 bedrooms. DHA also provides rental assistance to low and moderate-income persons through HUD’s Section 8 Program. Presently there are 169 housing choice vouchers under lease and tenant based which means they are only offered to tenants on DHA’s waiting list.
Actions planned during the next year to address the needs to public housing
DHA conducts an annual and a 5-year Physical Needs Assessment of their public housing inventory to determine the public housing needs. Projects are prioritized by the greatest need and completed with funding from their Capital Fund Program and their Operating Subsidy funds.
Actions to encourage public housing residents to become more involved in management and participate in homeownership
Dover Housing Authority provides their residents with support and assistance in job training, parenting, counseling, financial management and other skills. These programs are integrated in the housing programs through the Family Self-Sufficiency Program and/or other Resident Initiatives. It is the position of the City of Dover that these programs provide excellent opportunities for those in public housing to become economically and socially self-sufficient. DHA also provides homeownership opportunities through their Section 8 program, where the resident applies 30% of their income towards their mortgage for the first fifteen years of owning their home and DHA pays the remaining 70%. After fifteen years, the resident pays 100% of their mortgage.
If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Discussion
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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The City of Dover fully supports the Homeless Planning Council of Delaware challenge to End Chronic Homelessness. The City will continue to provide CDBG funding to agencies and organizations that service the homeless and those with special needs.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City uses CDBG funds to support various programs aimed at assisting different segments of the population at risk of homelessness. For FY 2021, the City has allocated a total $46,740 to Dover Interfaith Mission for Housing and the Central Delaware Housing Collaborative for operations cost and renovations that will house homeless men and women.
Addressing the emergency shelter and transitional housing needs of homeless persons
Code Purple was established in the fall of 2014 that provides shelter for homeless persons in Kent County when the temperature or wind chill drops below 32 degrees. When Code Purple is in effect, the homeless are guided to emergency shelters and participating churches within the City of Dover and throughout Kent County that provide warm beds
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
Over the next four years, the City will provide CDBG funding to homeless shelters for men and women for operations costs. These shelters also provide supportive services for housing and employment, and address health and mental health issues. In addition, the Delaware Continuum of Care (CoC) provides supportive services as well as the State Division of Health and Social Services.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.
The local and State housing providers will continue to provide support to the population identified. In Annual Action Plan 23 2021 OMB Control No: 2506-0117 (exp. 09/30/2021) Page 127 Item #29.
addition, the Individualized Assessment, Discharge, and Planning Team (IADAPT) was established in 2010 to provide inmates with advocates that will assist them with mainstream resources once they are discharged and reduce recidivism.
Discussion
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AP-75 Barriers to affordable housing – 91.220(j) Introduction:
One of the largest barriers to affordable housing in the City is the lack of affordable housing for rental units for low to moderate income persons. The waiting list for the two housing authorities ranges from 18 months to 5 years for public housing and for Section 8. In addition, developers are not constructing affordable housing.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
At this time, it is the City of Dover’s contention that there are no significant barriers to affordable housing which describes dwelling units whose total cost are deemed affordable to those who have a median income. However, there are few constraints that may be an obstacle in constructing affordable housing such as development impact fees which increases the cost to develop new housing, land use policies outlined in the City’s Comprehensive Plan, and building and zoning codes.
Unlike many communities, Dover has not practiced “exclusionary zoning” where most of the undeveloped land is designated for large lot single family detached homes. To the contrary, The Dover Plan (Dover’s Comprehensive Plan) designates a large portion of undeveloped lands for medium density housing, and a smaller but significant portion for high density housing. The land is subsequently zoned accordingly, permitting a range of residential densities and housing types. The most recent 2019 Comprehensive Plan Update was adopted in January 2020. The Land Development Plan specifically identifies a range of residential land uses from low density to high density throughout the City. The plan continues to recommend a range of residential densities and focuses specifically on housing in one chapter.
Discussion:
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AP-85 Other Actions – 91.220(k) Introduction:
As resources continue to fluctuate, the City will continue to maximize its existing resources and partnerships that will assist in addressing the needs of low to moderate income residents.
Actions planned to address obstacles to meeting underserved needs
The greatest obstacle in meeting the undeserved needs for the City are lack of federal, state and other sources of funding and the lack of affordable housing. In addition, the City’s Downtown Target Area has the highest concentration of low to moderate income residents with aging homes in need of housing rehabilitation.
The following is an outline of incentives to promote affordable housing in the City of Dover within the designated target areas:
Incentives
• Provide up to 20% cash rebate for qualifying construction projects (capped at $1 million/property) • A transfer tax rebate of the buyer’s portion of the real estate tax upon issuance of a Certificate of Occupancy • Waiver of building, plumbing, mechanical and fire protection permit fees • Waiver of City sewer and water impact fees • 10 year abatement of property tax on the value of improvements • Up to $20,000 in down payment cost to purchase affordable housing
Actions planned to foster and maintain affordable housing
The following are goals that the City will focus on to foster and maintain affordable housing:
• Encourage greater zoning flexibility to enable infill housing development in the Downtown Redevelopment District by relaxing setback and block standard requirements to allow condominiums and townhouse styles of housing. • Explore land banking and land trust options for assembling parcels and redevelopment efforts. • Strengthen existing housing by expanding the Home Repair Programs
Actions planned to reduce lead-based paint hazards
Currently, the State of Delaware Department of Public Health enforces lead based paint abatement within the City of Dover. Under the State's program, families with children who have been diagnosed by the Public Health centers with lead poisoning are referred to a State Lead Based Paint Inspector. The inspector then performs the relevant technical analysis of the family’s residence. If lead based paint is discovered, abatement is required. The City of Dover Department of Planning and Inspections acts in partnership with the State in assuring that lead paint hazards are reduced or eliminated, and that
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affected housing units are brought up to code.
The City currently requires lead-based paint testing and interim controls in conjunction with its CDBG rehabilitation program. The City of Dover Department of Planning and Inspections does not have the equipment necessary to accurately identify lead-based paint during housing inspections.
In addition to the activities of the City of Dover and the State of Delaware Department of Public Health, the Dover Housing Authority has been active in lead based paint abatement in the City. The Dover Housing Authority has tested and abated lead-based paint in all its public housing units. The Dover Housing Authority also deals with the lead paint hazards in private rental units through the enforcement of the Housing Quality Standards in conjunction with its Section 8 Rental Certificate/ Rental Voucher Program
The City of Dover provides information and training to staff who administer the Homeowner Rehabilitation Program to ensure the proper procedures are administered and that residents are properly educated on the dangers of lead based paint hazards.
For all rehabilitation projects that qualify for lead base paint testing and hazards, the City will take the necessary actions in order to reduce lead base paint hazards in accordance with HUD regulations and monitor the programs for compliance that carry out rehabilitation projects.
Actions planned to reduce the number of poverty-level families
The City of Dover will provide CDBG funding over the next four years to projects that will reduce the number of poverty level families by addressing the most critical needs of families, such as , providing funding and support to emergency shelters, providing homeownership assistance to qualifying families who purchase affordable housing in the City of Dover, and complete homeowner rehabilitation and emergency homes repairs to owner occupied homes of low and very low income families in the City.
Actions planned to develop institutional structure
The main gap that exists in the Institutional Delivery System is the lack of affordable rental housing. The public housing waiting list for Dover Housing Authority has 843 applicants and 635 applicants on the Section 8 waiting list. The average person remains on the waiting list for up to 4 years which increases the risk of homelessness and suffers from a severe housing cost burden paying over 50% of their income in rent.
The strategy for overcoming gaps in the institutional structure is to continue to provide CDBG funding and support to the existing service and housing providers that service the needs of low income persons and those with special needs. In addition, the City will continue to work collaboratively with non-profits and the State and local housing authorities on initiatives that support affordable housing in the City of Dover.
Actions planned to enhance coordination between public and private housing and social
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service agencies
The City will continue to collaborate with public and private housing providers and social service agencies to meet the goals and objectives of the Consolidated Plan. The Community Development Administrator is a representative on several boards and commissions throughout the State that service the needs of low to moderate income persons.
Discussion:
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Program Specific Requirements AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
Community Development Block Grant Program (CDBG) Reference 24 CFR 91.220(l)(1) Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table. The following identifies program income that is available for use that is included in projects to be carried out.
1. The total amount of program income that will have been received before the start of the next program year and that has not yet been reprogrammed 0 2. The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific objectives identified in the grantee's strategic plan. 0 3. The amount of surplus funds from urban renewal settlements 0 4. The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or plan 0 5. The amount of income from float-funded activities 0 Total Program Income: 0
Other CDBG Requirements
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate income. Overall Benefit - A consecutive period of one, two or three years may be used to determine that a minimum overall benefit of 70% of CDBG funds is used to benefit persons of low and moderate income. Specify the years covered that include this Annual Action Plan. 80.00%
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Qtitp of ilober
MAYOR AND COUNCIL
PROPOSED COUNCIL RESOLUTION NO. 2021-10
1 A RESOLUTION APPROVING THE 2021 COMMUNITY DEVELOPMENT BLOCK GRANT ACTION 2 PLAN
3 WHEREAS, the City of Dover is entitled to $311,600 through the United States Department of Housing 4 and Urban Development Community Development Block Grant program; and
5 WHEREAS, the City of Dover has prepared the 2021 Action Plan, in accordance with the United States 6 Department of Housing and Urban Development guidelines, that serves as the primary planning document 7 for identifying and meeting the housing and community development needs for the low and moderate- 8 income residents of Dover; and
9 WHEREAS, the City of Dover is in favor of utilizing the Community Development Block Grant funds for 10 the community development purposes in accordance with the National Community Development objectives 11 of benefitting low and moderate income families, eliminating slums and blight, and meeting other 12 community development objectives; and
13 WHEREAS, the United States Department of Housing and Urban Development requires the City of Dover 14 to submit a Consolidated Plan and an Action Plan for Application for Federal Assistance including the 15 proposed use of funds and including certain certifications and policies to obtain its $311,600 entitlement; 16 for eligible activities; and
17 NOW, THEREFORE BE IT RESOLVED THAT THE MAYOR AND COUNCIL OF THE CITY OF 18 DOVER approve the 2021 Community Development Block Grant Action Plan and application for Federal 19 Assistance included in the Action Plan, along with certifications and policies attached and authorize its 20 forwarding to the United States Department of Housing and Urban Development for consideration.
221 ADOPTED: * S:IRESOLUTIONS-PROCLAMATIONS-TRIBUTES\2021 \Draft\RESOLUTION NO 2021-10 - 2021 CDBG Action Plan wpd
23 24 ROBIN R. CHRISTIANSEN COUNCIL PRESIDENT 25 MAYOR
26 Actions History (Most recent first) 27 05/10/2021 - Scheduled for Introduction - City Council
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State of Delaware:
County of Kent:
Before me, a Notary Public, for the County and State aforesaid. Darel LaPrade, known to me to be such, who being sworn according to law deposed and says that he is the Publisher of Delaware State News, a daily newspaper published at Dover, County of Kent, and State of Delaware,and that the notice, a copy of which is hereto attached, as published in the Delaware State News in its issue of 03/25/21.
Publisher Independent Newsmedia Inc. USA
Sworn to and subscribed before me this 25th Day of March, A.D., 2021
,.. -.., / '1 i ': -'' ~ ,. ·, .... I..._ ,...... ,:. r;;' ... 1,· ... . /7 ,, I, i V \J
Page 135 I Item #29. I
PUBLIC NOTICE The City of Dover 2021 Draft Community De- velopment Block Action Plan will be available for review and comment for a period of 30 days beginning on March 25, 2021 and ending on April 26, 2021. Copies of the Draft Plan will be available at the following locations: De- partment of Planning and Inspections in City Hall at 15 E. Loockerman Plaza, and on the city’s website at www.cityofdover.com. Com- ments or questions concerning the Draft Plan should be in writing and directed to: Tracey N. Harvey City of Dover P.O. Box 475 Dover, DE 19903 466005 DSN 3/25/2021
I Page 136 I Item #29.
NOTICE OF PUBLICE HEARING City of Dover Action Plan FY21
The City of Dover will host an audio Public Hearing to obtain the views of interested citizens on housing and community development needs and comment on the Draft FY21 Action Plan. Both oral and written comments will be accepted at the hearing and a summary of the comments and the City’s response will be attached to the final Action Plan submitted to HUD. The audio Public Hearing will be held on Thursday, April 14th at 5:00 pm. Please dial in: +1-408-418-9388 Access code: 129 633 7618 Please submit all written comments to Tracey Harvey, City of Dover Planning Office, 15 Loockerman Plaza, Dover, DE 19901 or via email at [email protected] no later than April 30th at 5:00 pm. If you have a vision, hearing, or physical impairment that requires accommodation either in the reading of this notice or at the public hearing, The City will provide appropriate assistance. To schedule assistance, please call (302) 736-7196 between the hours of 8:00 am to 4:00 pm, Monday through Friday. TTY/ASCH/VOICE/VCO users may utilize the Telecommunications Relay Service at (800) 676-3777.
Page 137 CJItem #29. i)DEPENDENT HEWSMEDIA INC. USA 110 Galaxy Ddve • Dover, DE• 19901 • 1-600-282-8586
State of Delaware:
County of Kent:
Before me, a Notary Public, for the County and State aforesaid. Darel LaPrade, known to me to be such, who being sworn according to law deposed and says that he is the Publisher of Delaware State News, a daily newspaper published at Dover, County of Kent, and State of Delaware,and that the notice, a copy of which is hereto attached, as published in the Delaware State News in its issue of 04/08/21.
Publisher Independent Newsmedia Inc. USA
Sworn to and subscribed before me this 8th Day of April, A.D., 2021
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Page 138 I Item #29. I
NOTICE OF PUBLIC HEARING City of Dover Action Plan FY21 The City of Dover will host an audio Public Hearing to obtain the views of interested citi- zens on housing and community development needs and comment on the Draft FY21 Action Plan. Both oral and written comments will be accepted at the hearing and a summary of the comments and the City’s response will be attached to the final Action Plan submitted to HUD. The audio Public Hearing will be held on Thursday, April 14th at 5:00 pm. Please dial in: +1-408-418-9388 Access code: 129 633 7618 Please submit all written comments to Trac- ey Harvey, City of Dover Planning Office, 15 Loockerman Plaza, Dover, DE 19901 or via email at [email protected] no later than April 30th at 5:00 pm. If you have a vision, hearing, or physical impairment that requires accommodation either in the reading of this notice or at the public hearing, The City will provide appropriate assistance. To schedule assistance, please call (302) 736-7196 be- tween the hours of 8:00 am to 4:00 pm, Mon- day through Friday. TTY/ASCH/VOICE/VCO users may utilize the Telecommunications Re- lay Service at (800) 676-3777. 468707 DSN 4/8/2021
I Page 139 I Item #29. Harvey, Tracey
From: Harvey, Tracey Sent: Friday, April 23, 2021 1:37 PM To: Paul Eichler Cc: Christiansen, Robin; Taylor, Ralph L., Jr; Hare, William; Akers, Gregory C; Osika, Jason A. Subject: RE: COD Community Development Draft FY21 Action Plan ·- Good afternoon Mr. Eichler,
Thank you for your comments. Community Development Block Grant funds are not eligible for new construction projects. After speaking with the Planning Director regarding your comments, the City will take your recommendations under advisement with the adoption of the new building codes.
Best Regards,.
Tracey Harvey Planner/CDBG Program Administrator City of Dover Planning Department 15 Loockerman Plaza Dover, DE 19901 (302) 736-7196
From: Paul Eichler
Good afternoon Ms. Harvey:
I am writing in response to the request for comments for the City of Dover Draft FY21 Action Plan for housing and community development needs. I would like to suggest that all future single family detached houses and townhouses built within the City of Dover be built with residential fire sprinkler systems. This would include any housing financed by Community Block grants, non profit efforts such as Habitat for Humanity, and for profit development. Residential fire sprinklers are economical and effective fire suppression systems that protect life, property and the environment. These systems will activate within seconds of detecting heat from a fire and will provide enough time for occupants to safely escape the house. This was recently witnessed with the garage fire in the Senate View neighborhood, where the sprinkler system activated and controlled the fire prior to the arrival of the Dover Fire Department. Damage was minimal, and the family was able to stay in their own home.
As Dover reviews and updates its adopted building codes, it is time to stop deleting the residential fire sprinkler requirement from the adopted edition of the International Residential Code (IRC). The inclusion of residential fire sprinklers will protect Dover families, Dover first responders, and will significantly reduce the impact on neighborhood wastewater systems in the event of a fire.
1 Page 140 Thank you for the opportunity to provide comments on the growth of Dover. If I can answer any questioCJItem #29. about residential fire sprinkler systems, please feel free to contact me. Please know that I do not design, sell, install or maintain these systems.
Paul Eichler Chairman Delaware Fire Sprinkler Coalition 302 359 3057 [email protected] 866 Monroe Terrace Dover, De. 19904
2 Page 141 OMBNumbDItem #29. Expiration Oat .
Application for Federal Assistance SF-424
• 1. Type of Submission: • 2. Type of Application: • If Revision, select appropriate letter(s): D Preapplication ONew I I 1:8] Application 1:8] Continuation • Other (Specify): D Changed/Corrected Application D Revision I I
• 3. Date Received: 4. Applicant Identifier: I I I I
5a. Federal Entity Identifier: 5b. Federal Award Identifier: I I I I
State Use Only : 6. Date Received by State: I I 17, State Application Identifier: I I 8. APPLICANT INFORMATION:
•a. Legal Name: lcity of Dover I • b. Employer/Taxpayer Identification Number (EIN/TIN): • c. Organizational DUNS: lsi-6000092 I 1077 0936640000 I d. Address :
• Street1 : i1s Loockerman Pla za I Street2: I • City: Dover I County/Parish: Kent I • State: DE : Delawar e I Province: I • Country: losA : UNITED STATES I • Zip / Postal Code: 119901- 7327 I e. Organizational Unit:
Department Name: Division Name : IPla nning I !Planni ng and Inspections I f. Name and contact information of person to be contacted on matters involving this application :
Prefix: !Mrs . I • First Name: JTracey I Middle Name: I I • Last Name: !Harvey I Suffix: I I Title: J I Organizational Affiliation : I I • Telephone Number: 1302 -7 36 -717 5 I Fax Number: 1302-7 36 - 42 17 I • Email: Ith ar vey @dover. de. u s I I Page 142 I CJItem #29.
Application for Federal Assistance SF-424
• 9. Type of Applicant 1: Select Applicant Type: le: City or Township Government I Type of Applicant 2: Select Applicant Type: I Type of Applicant 3: Select Applicant Type: I * Other (specify): I
* 10. Name of Federal Agency: U.S. Department of Housing and Urban Development l
11. Catalog of Federal Domestic Assistance Number: 114.218 I CFDA Title:
!Community Development Block Grant I * 12. Funding Opportunity Number: 14.218 I *Title: r o=unity Development Block Grant
I
13. Competition Identification Number: I Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
View Attachment I I Add Attachment 1 1 Delete Attachment 1 1 I
• 15. Descriptive Title of Applicant's Project: ICity of Dovec Action Plan
I Attach supporting documents as specified in agency instructions.
Add Attachments Delete Attachments View Attachments I 11 11 I
Page 143 CJItem #29.
Application for Federal Assistance SF-424
16. Congressional Districts Of: • a. Applicant loE-001 I • b. Program/Project loe-001 I Attach an additional list of Program/Project Congressional Districts if needed.
I I I Add Attachment 11 Delete Attachment 1 1 View Attachment I 17. Proposed Project:
• a. Start Date: 10710112021 I * b. End Date: 106/30/20221
18. Estimated Funding($):
• a. Federal I 311,600. ooi • b. Applicant
• c. State * d. Local I I • e. Other
• f. Program Income *g. TOTAL I 311,600. ool * 19. Is Application Subject to Review By State Under Executive Order 12372 Process? D a. This application was made available to the State under the Executive Order 12372 Process for review on I I- D b. Program is subject to E.O. 12372 but has not been selected by the State for review. 1:8] c. Program is not covered by E.O. 12372.
• 20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes," provide explanation in attachment.)
0Yes 1:8] No
If "Yes", provide explanation and attach
Add Attachment Delete Attachment View Attachment I I I 1 1 11 I 21 . *By signing this application, I certify (1) to the statements contained in the list of certifications•• and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances•• and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) IZl **IAGREE •• The list of certifications and assurances, or an internet site where you may obtain this list. is contained in the announcement or agency specific instructions.
Authorized Representative: Prefix: IMr . I * First Name: !Robin I Middle Name: jR. I • Last Name: jchris tiansen I Suffix: I I
*Title: !Mayor I *Telephone Number: 1302-736-7005 I Fax Number: 1302-736-7002 I • Email: [email protected]. us /} --- / J I • Signature of Authorized Representative: --- • Date Signed : L:n &~.. ~-,/ I 'd~~~d / I - I Page 144 I CERTIFICATIONS Item #29.
In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that:
Affirmatively Further Fair Housing --The jurisdiction will affirmatively further fair housing.
Uniform Relocation Act and Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, (42 U.S.C. 4601-4655) and implementing regulations at 49 CFR Part 24. It has in effect and is following a residential anti-displacement and relocation assistance plan required under 24 CFR Part 42 in connection with any activity assisted with funding under the Community Development Block Grant or HOME programs.
Anti-Lobbying --To the best of the jurisdiction's knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and
3. It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
Authority of Jurisdiction --The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations.
Consistency with plan --The housing activities to be undertaken with Community Development Block Grant, HOME, Emergency Solutions Grant, and Housing Opportunities for Persons With AIDS funds are consistent with the strategic plan in the jurisdiction's consolidated plan.
Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968 (12 U.S.C. 1701u · llplementin · regulations at 24 CFR Part 135. utk,:!u Date
Title1r/~
Page 145 Specific Community Development Block Grant Certifications Item #29.
The Entitlement Community certifies that:
Citizen Participation -- It is in full compliance and following a detailed citizen participation plan that satisfies the requirements of 24 CFR 91.105.
Community Development Plan -- Its consolidated plan identifies community development and housing needs and specifies both short-term and long-term community development objectives that that have been developed in accordance with the primary objective of the CDBG program (i.e., the development of viable urban communities, by providing decent housing and expanding economic opportunities, primarily for persons of low and moderate income) and requirements of 24 CFR Parts 91 and 570.
Following a Plan -- It is following a current consolidated plan that has been approved by HUD.
Use of Funds -- It has complied with the following criteria:
1. Maximum Feasible Priority. With respect to activities expected to be assisted with CDBG funds, it has developed its Action Plan so as to give maximum feasible priority to activities which benefit low- and moderate-income families or aid in the prevention or elimination of slums or blight. The Action Plan may also include CDBG-assisted activities which the grantee certifies are designed to meet other community development needs having particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community, and other financial resources are not available (see Optional CDBG Certification).
2. Overall Benefit. The aggregate use of CDBG funds, including Section 108 guaranteed loans, during program year(s) {JO~ / - '.d O 13 [a period specified by the grantee of one, two, or three specific consecutive program years], shall principally benefit persons oflow and moderate income in a manner that ensures that at least 70 percent of the amount is expended for activities that benefit such persons during the designated period.
3. Special As essments. It will not attempt to recover any capital costs of public improvements assisted with CDBG funds, including Section 108 loan guaranteed funds, by assessing any amount against properties owned and occupied by persons of low and moderate income, including any fee charged or assessment made as a condition of obtaining access to such public improvements.
However, if CDBG funds are used to pay the proportion of a fee or assessment that relates to the capital costs of public improvements (assisted in part with CDBG funds) financed from other revenue sources, an assessment or charge may be made against the property with respect to the public improvements financed by a source other than CDBG funds.
In addition, in the case of properties owned and occupied by moderate-income (not low-income) families, an assessment or charge may be made against the property for public improvements financed by a source other than CDBG funds if the jurisdiction certifies that it lacks CDBG funds to cover the assessment.
Excessive Force -- It has adopted and is enforcing:
1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and
2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within its jurisdiction. Page 146 Item #29. Compliance with Anti-discrimination laws -- The grant will be conducted and administered in conformity with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d) and the Fair Housing Act (42 U.S.C. 3601-3619) and implementing regulations.
Lead-Based Paint -- Its activities concerning lead-based paint will comply with the requirements of 24 CFR Part 35, Subparts A, B, J, Kand R.
Compliance with Laws -- It will comply with applicable laws.
Si~ ::.&/4
Title
Page 147 Item #30. City of Dover MAYOR AND COUNCIL
1 PROPOSED COUNCIL RESOLUTION NO. 2021-11
2 A RESOLUTION AUTHORIZING SIGNATURES FOR BANKING SERVICES ON BEHALF OF 3 THE CITY OF DOVER, DELAWARE
4 WHEREAS, the City of Dover's investment policy includes the investment of funds up to $100,000 per 5 banking institution, investments in the State of Delaware Investment Pool, and the purchase and sale of 6 investment grade corporate bonds, and U.S. Treasury and agency securities; and
7 WHEREAS, the banking institutions, brokerage firms, trust companies, and other various financial 8 institutions require an Authorizing Resolution for the opening of accounts, and for purchasing, selling, 9 transferring, assigning, and handling securities.
10 NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the City of Dover, that the 11 Controller/Treasurer and Assistant Treasurers are hereby authorized to open accounts with banking 12 institutions and purchase, sell, transfer, assign, and handle securities and that they are authorized to sign all 13 related forms;
14 BE IT FURTHER RESOLVED that the transactions in these accounts be carried out with any one 15 signature; and
16 That the following are the office holders authorized for these purposes, until further notice:
17 Lori Peddicord - Controller/Treasurer 18 Traci A. McDowell - Assistant Treasurer 19 Janella M. Tauchus - Assistant Treasurer
20 ADOPTED: * 21 S:\RESOLUTIONS-PROCLAMATIONS-TRIBUTES\2021\Draft\Resolution No. 2021-11 - Authorizing Signatures for Banking Services DRAFT.wpd
22 23 ROBIN R. CHRISTIANSEN COUNCIL PRESIDENT 24 MAYOR
25 Actions History 26 05/10/2021 - Scheduled for Introduction - City Council
P.O. Box 475 Dover, Delaware 19903 Page 148 Community Excellence Through Quality Service Item #31.
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (MEMORANDUM OF UNDERSTANDING), entered into on (effective date), by and between HELP Initiative, Inc. residing at 101 W. Loockerman, Suite1B, Dover Delaware 19904, hereinafter referred to as the "HELP," and City of Dover located at 15 Loockerman Plaza, Dover, DE 19901, hereinafter referred to as the "CITY", and collectively known as the "Parties" for the purpose of establishing and achieving a Scope of Work relating to the Project named “Lights-On Dover Strong” Campaign.
WHEREAS, the Parties desire to enter into the herein described agreement in which they shall work together to accomplish a common purpose and Scope of Work set forth;
AND WHEREAS, the Parties have a need to establish an understanding, thus setting out all necessary working arrangements that both Parties agree shall be necessary to complete this project;
1. PURPOSE
The Parties to this Memorandum of Understanding intend to establish a mutual working relationship that would improve Public Safety in designated geographical Target Area and provide energy efficient lighting measures and health and safety education for the residents of the City of Dover. The “Lights-On Dover Strong” Campaign is planned to increase residential security and public safety in collaboration with the City of Dover Police Department and Community Stakeholders. The Campaign will provide Dusk to Dawn Energy Efficiency LED lights for the front porches and Solar Powered LED Motion Flood lights for the back yard if applicable. This same Lights-ON campaign has increased security and public awareness around other Towns and Cities like Georgetown, Seaford, Milford, Laurel, and the Westside of Wilmington.
2. SCOPE OF WORK
The Parties shall work together to carry out the Scope of Work (see Attachment A). The CITY will have NO funding obligations for the Scope of Work, but HELP will request for In-Kind Resources (See Attachment B). HELP will provide Scope of Work Reporting Requirements (See Attachment C) and execute performance benchmarks based on a Milestone Schedule (See Attachment D).
3. FUNDING OBLIGATION
The CITY has NO funding obligations for the Scope of Work to be performed by HELP. There would be a request as outlined in the Attachment B - IN-KIND RESOURCES that CITY agrees to make all reasonable efforts to accommodate.
4. RESPONSIBILITIES AND OBLIGATIONS OF THE PARTIES
It is the desire and the wish of the aforementioned Parties to this Memorandum of Understanding that this document should not and thus shall not establish nor create any form or manner of a formal agreement or indenture, but rather an agreement between the Parties to work together in such a manner that would promote a genuine atmosphere of collaboration and alliance in the support of an effective and efficient partnership and leadership meant to maintain, safeguard and sustain sound and optimal managerial, financial and administrative roles and responsibilities with regard to all matters related to this project.
Page 1 of 11
Page 149 Item #31.
5. TIMELINE
The above outlined scope of work shall be contingent on HELP obtaining the necessary funds required for the project as described within any grant or business loan application, if any. Responsibilities under this Memorandum of Understanding will coincide with the State of Delaware Fiscal Year 2021 funding period which ends June 30, 2021.
6. TERMS OF UNDERSTANDING
The term of this Memorandum of Understanding shall be for a period of four (4) months from the effective date and may be extended upon written agreement of both Parties.
7. AMENDMENT OR CANCELLATION OF THIS MEMORANDUM
This Memorandum of Understanding may be amended or modified at any time in writing by mutual consent of both parties.
In addition, the Memorandum of Understanding may be cancelled by either party with thirty (30) days advance written notice, with the exception where cause for cancellation may include, but is not limited to, a material and significant breach of any of the provisions contained herein, when it may be cancelled upon delivery of written notice to the other party.
8. GENERAL PROVISIONS
The Parties acknowledge and understand that they must be able to fulfill their responsibilities under this Memorandum of Understanding in accordance with the provisions of the law and regulations that govern their activities. Nothing in the Memorandum is intended to negate or otherwise render ineffective any such provisions or operating procedures. The parties assume full responsibility for their respective performances under the terms of this Memorandum.
If at any time either party is unable to perform their duties or responsibilities under this Memorandum of Understanding consistent with such party's statutory and regulatory mandates, the affected party shall immediately provide written notice to the other party to establish a date for resolution of the matter.
9. NON-DISCRIMINATION PROVISIONS
HELP will not discriminate against any employee, volunteer or recipient/prospective recipient of services under this agreement because of race, creed, color, religion, citizenship status, gender, age, national origin, ancestry, disability, sexual orientation, gender identity or expression, marital status, pregnancy, military veteran status, political beliefs or affiliation, genetic history, or other characteristic protected by law. These protections apply to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, dismissal, layoff, compensation, benefits, social and recreational programs.
10. COMPLIANCE WITH THE LAW
Parties shall comply with all applicable federal, state and local laws, ordinances, codes and regulations.
Page 2 of 11
Page 150 Item #31.
11. CONFLICT OF INTEREST\POLITICAL ACTIVITY
The elected officials, public officials, employees, and agents of the CITY shall comply with all applicable laws and regulations relating to conflicts of interest regarding the work and compensation covered by this Agreement.
HELP shall not use the compensation paid through this Project, if any, for political activities or legislative activities. For the purpose of this Agreement, the terms “political activities” and “legislative activities” shall have the meanings ascribed to them by the Internal Revenue Service.
12. INSURANCE
During the entirety of the period covered by this Agreement, the HELP shall maintain in full force and effect liability insurance providing coverage against all claims for damage to both persons and property caused by the agents and employees of HELP. Liability insurance coverage shall be in an amount not less than one million dollars per episode ($1,000,000.00). Upon request of the CITY, the HELP shall furnish the CITY with copies of such policies or, if the CITY so chooses, a Certificate of Insurance evidencing proper insurance coverage, and shall name the CITY as an additional insured or certificate holder on said policies.
13. INDEMNIFICATION
The HELP shall indemnify and hold the CITY harmless from all liabilities, suits, judgments, costs, and expenses, including attorneys’ fees arising from the HELP’s performance of this Memorandum of Understanding or any act, omission or negligence of the HELP’s employees, officers, subcontractors, or licensees. The CITY shall indemnify, and hold HELP harmless from all liabilities, suites, judgements, costs, and expenses, including attorney’s fees arising from the CITY’s performance of this Memorandum of Understanding or any act, omission or negligence of the CITY’s employees, officers, subcontractors, or licensees.
14. NOTICE
Any notice or communication required or permitted under this Memorandum shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in the opening paragraph or to such address as one may have furnished to the other in writing. For purposes of this Memorandum, the following individuals (each, an “Authorized Party”) will be designated as an authorized party.
For Help Initiative: Charles Kistler, Executive Director, 302-236-7773, [email protected]
For CITY of Dover: Matthew Harline, Asst. City Manager, (302) 736-7005, [email protected]
Page 3 of 11
Page 151 Item #31.
15. GOVERNING LAW
This Memorandum of Understanding shall be governed by and construed in accordance with the laws of the State of Delaware.
16. SEVERABILITY CLAUSE
If any provision of this Memorandum of Understanding shall be deemed to be severable or invalid, and if any term, condition, phrase, or portion of this Memorandum of Understanding shall be determined to be unlawful or otherwise unenforceable, the remainder of the Memorandum of Understanding shall remain in full force and effect, so long as the clause severed does not affect the intent of the parties. If a court should find that any provision of this Memorandum of Understanding to be invalid or unenforceable, but that by limiting said provision it would become valid and enforceable, then said provision shall be deemed to be written, construed, and enforced as so limited.
17. ASSIGNMENT
Neither party to this Memorandum of Understanding may assign or transfer the responsibilities or agreement made herein without the prior written consent of the non-assigning party, which approval shall not be unreasonably withheld.
18. ENTIRE UNDERSTANDING
The herein contained Memorandum of Understanding constitutes the entire understanding of the Parties pertaining to all matters contemplated hereunder at this time. The Parties signing this Memorandum of Understanding desire or intend that any implementing contract, license, or other agreement entered between the Parties subsequent hereto shall supersede and preempt any conflicting provision of this Memorandum of Understanding whether written or oral.
Page 4 of 11
Page 152 Item #31.
19. AUTHORIZATION AND EXECUTION
The signing of this Memorandum of Understanding does not constitute a formal undertaking, and as such it simply intends that the signatories shall strive to reach, to the best of their abilities, the goals and objectives stated in this Memorandum of Understanding.
This Agreement shall be signed by HELP Initiative, Inc. and the CITY of Dover and shall be effective as of the date first written above.
______
(HELP Signature) (Date) HELP Initiative, Inc. Charles T. Kistler, Executive Director
______
(CITY Signature) (Date) CITY of Dover
Page 5 of 11
Page 153 Item #31.
ATTACHMENT A: SCOPE OF WORK
HELP will administer and project-manage the Lights-ON Dover Strong Campaign to include but not be limited to the following:
1. Pre-Launch Program Deliverables: a. Phase 3 - Energize Delaware will support a Lights-ON Budget for FY2021 that limits installation of energy efficient lighting measures to one hundred (100) homes as a Phase 1 initiative to a specific target area on or before June 30, 2021. b. Phase 4 – FY2022 budget for Lights-ON initiative will be based level of interest and support by Cities and Towns being served. The City of Dover could provide a “Letter of Support” to the Executive Director of the HELP Initiative expressing its interest in a Phase 4 Lights-ON Installation Campaign. c. Establish a branded appearance for the CITY (ID Badges, Wearables) in conjunction with the City’s Public Relations Office. d. Identify CITY Information Handouts (CITY/Electric/Public Safety Brochures, Utility Bill Payment News) to be used during the door-to-door campaign for installing lighting measures. e. Define Lights-On Target Area in collaboration with the CITY Police Department and Code Enforcement representatives including location and disposition of abandon and vacant properties. f. Formalize Security Protocols with CITY Police Department & others about high-risk areas within the target areas including abandon and vacant properties. g. Establish a Timetable for the procurement of lighting measures & other material and equipment to launch the Lights-On Campaign h. Establish the framework for collecting and reporting pre/post criminal statistics and aerial images for outcome mapping purposes. i. Develop a network of community partners including Healthcare, Community Stakeholders, & Faith based Organizations. j. Develop Municipal stakeholders including E911 CAD representatives, community police representatives, Volunteer Fire representatives, City Customer Service representatives, Library representatives and School District representatives k. HELP will conduct the Lights-ON Dover Strong Campaign to: . Improve public safety & energy efficiency, . Serve as a provider of home energy counseling and checkups, . Use as a vehicle to make referrals to the Heat-ON (RRHACE) Program and the Weatherization-ON (WAP) Program. l. To inform residents of the implementation of the Lights-ON Campaign, two days before beginning the installation of lights, place door hangers at resident homes in high crime areas identified by the Dover Police Department. m. Coordinate video door bell project and outcome mapping with the Dover Police Department.
2. Launch Program Deliverables: a. Procure equipment & material for the Lights-On Campaign b. Outreach & Awareness . Kickoff Event in collaboration with Community Stakeholders & Partners . Provide Door Hangers in advance of face-to-face introductions at the front door.
Page 6 of 11
Page 154 Item #31.
. Identify social hall space during installation process for Energy Workshops. . Develop and launch a Social Media campaign in collaboration with the CITY. c. Install energy efficient lighting measures by zoned target area over the contract period of performance. d. Maintain an Installation Report based on key data points mutually agreed to by the CITY and HELP. e. Conduct Client Date Collection & Tracking using smart phone technology. f. Satisfy the Lights-On Reporting Requirements as specified in Attachment C. g. Establish and execute a Plan of Actions & Milestones as specified in Attachment D.
3. Post Launch Program Deliverables: a. Calculate total Deemed Energy Savings based on data collection, evaluation and measurement reporting and report those savings to the Statewide Energy Savings Database. b. Track & illustrate the movement of concentrated areas of criminal activity within the target area over the period of performance of the Lights -On contract using GIS Mapping technology and E911 Computer Aided Dispatch resources in collaboration with the CITY Police Department. c. Track & illustrate the installation of energy efficient lighting measures by street address in the form of a GIS Map in collaboration with the CITY Planning & Public Works Department. d. Generate a report with supporting pictures of all vacant and abandon properties that received solar motion flood lights with the location of each light fixture. e. Schedule and conduct Energy Efficiency Workshops within the target area with an emphasis on reducing the burden of energy consumption, improving public safety and community policing, and providing education around energy efficiency and financial literacy. This workshop delivery of services will be contingent on the restrictive public gatherings as precautions for COVID-19. f. Prioritize homes in the target area with utility meter usage >20,000 Kwh to participate in the energy workshops. g. Identify and track properties referred to social service organizations based on Healthy Home hazards identified by all parties. h. Brief the City Council regarding Lessons Learned and Community Feedback.
Page 7 of 11
Page 155 Item #31.
ATTACHMENT B: IN-KIND RESOURCES The CITY has NO funding obligations for the Scope of Work to be performed by HELP. The CITY will not supply any utility account information to HELP. CITY agrees to provide In-Kind Resources as follows:
1. Lights-ON Campaign a. Provide point of contact with the Police Department during the installation phase to communicate and track weekly installation activity by HELP installation crew. b. Mutually agree on a specific target area for the Lights-ON campaign c. Provide crime reporting for HELP to evaluate and map outcomes using Esri ArcGIS application d. Coordinate and provide any scheduled streetlight retrofit activity so HELP can plan residential Lights-ON installations in conjunction with the retrofit process to achieve maximum lighting within a specific target area. e. Provide point of contact with Code Enforcement for the installation of solar lighting measures for vacant properties. f. Provide approval to use and the City of Dover Seal and the Dover Police Department Seal on the door hangers. g. Dover Police Department to identify high crime geofenced areas in which energy efficiency lighting installations will occur. h. Dover Police Department to provide baseline data to assess pre & post implementation of the Lights-ON campaign. i. The City of Dover will confirm the CITY has signed an MOU with HELP to promote the Lights-ON Dover Strong Campaign. The City of Dover will also assist in disseminating information about the Lights-ON Campaign and other HELP Programs. j. The City of Dover will provide a Letter of Support for HELP’s Executive Director to provide to Energize Delaware for continuation of funding. k. City of Dover Code Enforcement will identify vacant homes for candidates for solar powered motion flood lights. 2. Health-ON Campaign a. Provide point of contact with Code Enforcement to identify those homes with health and safety hazards that could result in HELP performing a healthy home assessment and refer the resident for remediation services for identified hazards. b. City of Dover Code Enforcement will identify properties that are candidates for healthy home assessments for indoor air quality issues, trips and falls and other hazards. 3. Weatherization-ON Campaign a. Provide access to the Weyandt Hall (5 East Reed Street) lobby during periods of utility service disconnections with residents so HELP can provide outreach, education, schedule workshops, energy audits and weatherization services. b. Provide point of contact with Code Enforcement to identify those homes with energy and home performance issues that would be good candidates for the weatherization process. 4. Heat-ON Campaign a. Provide access to the Weyandt Hall (5 East Reed Street) lobby during high periods of utility service disconnections with residents so HELP can provide outreach, education, schedule workshops and schedule assessments for heating repair and replacement services. b. Provide point of contact with customer service department so HELP can provide information on residents with heating issues.
Page 8 of 11
Page 156 Item #31.
ATTACHMENT C: HELP INITAITIVE REPORTING REQUIREMENTS
1. Monthly Reporting to include the following deliverables: a. Status Report – will include program points of contact, work completed, work in process, partnership opportunities, quality control issues, program concerns and milestone schedule updates. b. Work Completed Report by Program – comprehensive list of those properties installed with measures by program type including Lights-ON, Health-ON, Weatherization-ON and Heat-ON services.
2. Public Relations Contributions to include: a. Monthly energy activity dashboard including total number of Energy Efficiency (EE) Lighting Measures installed and deemed energy savings (see illustrations below) b. Testimonials from the recipients of EE lighting measures c. Testimonials from Stakeholder organization actively participating in the Lights-On Program
Solar Lights Installed by City
Mailing City Sum of New Flood Solar lights Installed Wyoming e Wilmington e Smyrna e Selbyville • Seaford e Rehoboth Beach e Newcastle e Newark Millsboro e Milford . Middletown e Magnolia Lewes e Llurel e Hockessin e Harrington e 564 Georgetown e Frederica Felton e Dover e Clayton e Claymont e Camden e Bridgeville e Bear e •
Mar IO, 2021, 1:00 PM - V1ewUlg as \\-illyRoJas
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ATTACHMENT D: MILESTONE SCHEDULE
Milestone Deliverables Start Date End Data Pre-Launch Program May 7 May 14 Launch Program May 17 June 30 Post Launch Program July 1 July 16 Monthly Reporting May 31 June 30 Public Relations Contributions May 17 July 16 Brief CITY Council July Council Meeting
Note: (1) Milestone Schedule is based on a Phase 3 Lights-ON Program to include one hundred (100) homes to be completed by end of FY2021 (June 30, 2021).
(2) Phase 4 Lights-ON Program contingent on FY2022 funding requirements.
(3) City of Dover can provide a Letter of Support to HELP to demonstrate need in narrative format for a Phase 4 Lights-ON Program campaign for FY2022.
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DATE (MM/DD/YYYY) CERTIFICATE OF LIABILITY INSURANCE I 05/05/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT Gina Seibert PRODUCER NAME: PHONE (302) 674-3100 FAX The Hilb Group of MD LLC dba Pfister Insurance (A/C, No, Ext): I (A/C, No): (302) 678-8259 E-MAIL [email protected] 625 S DuPont Hwy, Suite 101 ADDRESS:
INSURER(S) AFFORDING COVERAGE NAIC #
Dover DE 19901 INSURER A : Wilmington Insurance Company 10788
INSURED INSURER B : USLI 25895
HELP Initiative Inc. INSURER C :
101 W Loockerman Street INSURER D :
Suite 1B INSURER E :
Dover DE 19904 INSURER F :
COVERAGES CERTIFICATE NUMBER: 20/21 PL revd REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
~ COMMERCIAL GENERALIXI LIABILITY EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ 100,000 f--D
MED EXP (Any one person) $ 5,000 f--
A Y WIC 200020543-2 10/08/2020 10/08/2021 PERSONAL & ADV INJURY $ 1,000,000
-GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
PRO- 2,000,000 POLICY JECT LOC PRODUCTS - COMP/OP AGG $
~ OTHER: $ COMBINED SINGLE LIMIT AUTOMOBILE LIABILITY (Ea accident) $ f-- ANY AUTO BODILY INJURY (Per person) $ f-- ~ OWNED SCHEDULED BODILY INJURY (Per accident) $ f-- AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE - (Per accident) $ AUTOS ONLY AUTOS ONLY - - $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ f-- EXCESS LIAB HCLAIMS -MADE AGGREGATE $
DED I I RETENTION $ $ WORKERS COMPENSATION PER OTH- I STATUTE I I ER AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N / A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $
Professional Liability B NDO1578619B 01/03/2021 01/03/2022 $1,000,000 Each Occurrence
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Dover is listed as additional insured under the general liability when required by written contract.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of Dover
PO Box 475 AUTHORIZED REPRESENTATIVE
Dover DE 19903 I Page 11 of 11
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