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Important Notice for Successful Applicants

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Important Notice for Successful Applicants Spring 2014 Important Notice for Successful Applicants Congratulations on successfully becoming an EPIK teacher. Please read this notice thoroughly and follow the guidelines. Any problems that may arise from a failure to follow the directions on this notice will be the sole responsibility of the applicant. ※ Applicants who withdraw from the program, for any reason, after receiving the news of a successful placement will NOT be eligible to apply for the next two terms. Applicants who withdraw without informing the EPIK office will be prohibited from applying in the future. ※ Applicants who decide to withdraw must return their contracts and Notice of Appointment to the EPIK office via mail. 1. Contract Signing & E2 Visa Issuance (1) Please make sure to sign every page of your contract upon receiving it. (SMOE teachers will receive the signed contract that was submitted with their documentation.) Take the signed contract to the Korean Consulate/Embassy to apply for the E-2 visa. This contract is a temporary contract used for visa purposes only. You will sign two additional contracts upon arrival in Korea. One will be for your record and the other will go to your POE/MOE. You will not be able to sign these final contracts without submitting all missing documents. If you are expecting a pay grade that is different than the pay grade stated on your contract, this discrepancy can be addressed when you sign the final contracts in Korea. ★ It is highly recommended that you apply for your visa in your home country. Trying to obtain a visa in a different country may result in delays and/or other complications. (2) Please ensure that you are in possession of the E-2 visa prior to arriving in Korea. You cannot attend the EPIK orientation or work in Korea without the E-2 visa (except F4, F5, F6 visa holders or those with Korean passports). ★ Please note that applicants who hold dual citizenship with Korea should enter Korea with their Korean passport and cannot apply for an E-2 visa. 1 Spring 2014 (3) To apply for the E-2 visa at the Korean Embassy/Consulate, the following items are required: your signed contract, the Notice of Appointment, your passport, the visa application form, application fee, and 2 recent passport sized photos. * In some cases, a copy of the criminal record check, sealed transcripts, and/or the original or photocopy of the diploma may be required, so please check with the Korean Embassy/Consulate where you will be applying for your visa. Please inform the Korean Embassy/Consulate that you are a successful EPIK applicant. * On the application, the visa issuance number will be asked for. It can be found on the upper left hand corner of the Notice of Appointment. In addition, the application form will ask for a Guarantor, as an EPIK teacher this is not applicable to you – you may leave this section blank. * When applying for the visa, you may be asked to include a phone number and address in Korea. Please refer to Appendix 1 located on the last page of this document. 2. Arrangement and Notification of Flight Details (1) When your flight arrangements have been confirmed, please inform your application office (a Korean Consulate or Embassy/university/your EPIK coordinator/recruiting agency) of your flight details with your full name, flight number, departure airport, date and time of departure, and date and time of arrival at Incheon International Airport. (2) Please arrange for your flight to arrive at Incheon International Airport on February 18th, Tuesday (Team 1-Jeonju University in Jeonbuk): POE/MOE: Daegu, Gangwon, Chungnam, Jeonbuk and Gyeongbuk February 20th, Thursday (Team 2-KT Human Resources Development Center): POE/MOE: Seoul, Busan, Daejeon, Ulsan, Sejong, Chungbuk, Gyeongnam and Jeju Teachers accepted to national schools will receive further information from their coordinator/recruiter as to which orientation they will need to attend. ★ Current EPIK teachers or former EPIK teachers who have attended the mandatory EPIK orientation and have submitted the orientation certificate do not need to attend the upcoming orientation again. However, those teachers are required to come to the registration office on February 23th by 6:00 pm (Team 1 – Jeonju Univ.) and on February 25th by 6:00 pm (Team 2 – KT HRDC), for their medical check-up. (All POEs/MOEs are expecting you to have completed the medical check-up during the EPIK orientation. Even if you have already obtained your ARC card, the medical exam is still required to become an EPIK teacher.) ※ Those who do not need to attend the full orientation, please make sure you go to the appropriate orientation venue. You are expected to arrange your own transportation. 2 Spring 2014 3. General Information of the Spring 2014 Orientation Team 1 Team 2 Period Feb. 18th (Tue) – Feb. 26th (Wed) Feb. 20th (Thu) – Feb. 28th (Fri) KT HRDC Jeonju University (Human Resources Venue Address: Hyoja-dong, Wansan-gu, Development Center) Jeonju-si, Jeonbuk Address: San 14-1, GoeJeong-Dong, Seo-Gu, Daejeon Dormitory ‘Star Center’ Lobby Dormitory Registration EPIK Office (Room 402) ‘Living Center A’ (1F) Arrival Incheon International Airport (ICN) Airport Registration: Arrival floor(1F), Desk #72, 73 Feb. 18th only Feb. 20th only (11:00 am - 8:00 pm) (11:00 am - 8:00 pm) *The last bus will leave the airport at 8:00 pm. Your flight should arrive no later than 7:00 p.m. If your flight arrives after 7:00 pm., we highly encourage Pick-up you to fly in the night before. If you arrive a day earlier, please come to the EPIK Service counter by 11:00 am (on the scheduled flight arrival day for your orientation) so that you can take the first shuttle bus. You will be responsible for finding your own accommodation and you are liable for all costs incurred. If you cannot arrive during the pick-up service hours, you are expected to arrange your own transportation to the orientation venue. Medical Feb. 20th 7:30 am - 11:00 am Feb. 22nd 7:30 am - 11:00 am Check-up Fee: 50,000 KRW cash Fee: 50,000 KRW cash ※Please check our website regularly for important updates or feel free to connect with us on any of the following sites. There you will find instant updates, places to connect with other EPIK teachers, videos on the orientation, teaching techniques, EPIK life and more! 4. Documents to be Prepared before Entry (1) Missing documents: Please check the top of the first page of the Important Notice for any missing required documents. Any missing required documents or additional documents (e.g. copies of Teacher’s/TESOL/TEFL/CELTA Certificates/Apostilled diploma /proof of teaching experience) must arrive at the EPIK office by January 26th (KST). 3 Spring 2014 Please be advised that EPIK will not accept any missing/additional documents at the orientation venue. However, applicants who will complete their contract after January 26th including current EPIK teachers can submit their Proof of Teaching Experience letters (PTE) to their supervisors at the end of the orientation during the POE/MOE supervisor meeting. People who plan to submit a PTE must inform the EPIK office beforehand. (Exception: All Seoul Applicants must submit their PTE in person, at the Seoul Metropolitan Office of Education within the first month of their contract) (2) Other documents (if applicable) i. Original Teacher’s/TESOL/TEFL/CELTA certificates * Purpose: POE/MOE may want to verify these original certificates, as only copies of the certificates were submitted during the application process. Only show these documents if directly requested. ii. Residency Certification (Official proof of residency) (With the exception of Canadian & Irish applicants) * Please contact the tax or revenue authority in your home country for more information on how to obtain the appropriate residency/tax certificate. * Purpose: To qualify for exemption from Korean income taxes The document is not required for your application to EPIK, but it is mandatory if you expect to be exempt from Korean income taxes while living in Korea * EPIK will NOT assist you in obtaining this document. It is up to the individual applicant to prepare this document. Furthermore, do NOT submit this document during the orientation, it should be provided only to your school. Please be aware that you can only be exempt from Korean income taxes for a maximum of 2 years. So, if you have already worked in Korea for 2 years or more and have qualified for tax exemption during that time, you will no longer be eligible for tax exemption. 5. Entrance Allowance (1) In most cases, within the first month of the contract, all EPIK teachers, regardless of level, will be provided with 1,300,000 KRW as an Entrance Allowance by their POE/MOE except those who change the sojourn period of their existing visas in Korea. The final decision regarding entrance allowance eligibility and when the funds will be disbursed is determined by the POE/MOE. The entrance allowance is intended to assist with initial set-up costs for EPIK teachers including: airfare, transportation to the orientation or 4 Spring 2014 school upon arrival, and transportation to and from the later orientation for latecomers. Applicants who were hired by the Busan MOE, will receive their entrance allowance after working for 6 months. (2) Since you will not receive your entrance allowance until approximately one month after you start teaching, please bring enough money to live off of for about one month (approx. $1,000 USD). (3) All Applicants: Please be advised that the ATM machines at Incheon International Airport have in the past had issues reading non-North American debit cards and credit cards.
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