3505 Arendell Street, Morehead City, NC 28557 ♦ (252) 222-6000 ♦ www.carteret.edu
TO: All Members of the Board of Trustees FROM: Mrs. Melodie Darden, Chair and Dr. Tracy Mancini, President SUBJECT: Board Meeting – Tuesday, March 9, 2021 at 5:00 p.m., Crystal Coast Civic Center, College Campus
AGENDA I. CALL TO ORDER Chair Melodie Darden A. Ethics Statement II. FOUNDATION CHECK PRESENTATION Chair Melodie Darden A. Alex Doss Memorial Scholarship Endowment Ms. Brenda Reash Dos Family III. * APPROVAL OF AGENDA Chair Melodie Darden VI. * APPROVAL OF MINUTES (February 9, 2021; Attachment 1) Chair Melodie Darden V. CHAIR REPORT Chair Melodie Darden
VI. NEW EMPLOYEES AND PROMOTIONS Chair Melodie Darden A. Allison Daniels Dr. Maggie Brown B. Elizabeth New C. Roce Frazier
VII. PRESENTATION Chair Melodie Darden A. Corporate and Community Education Mr. Perry Harker Ms. Merianne Grigoriciuc
VIII. COMMITTEE REPORTS Chair Melodie Darden * A. Buildings and Grounds (2021-2022 Capital Projects; Handout) Trustee Bill Henderson B. Finance (2020-2021 County Budget; Handout) Trustee Catherine Parker * C. Personnel and Policies (Presidential Evaluation) Trustee Matt Zettl D. Ad Hoc (New Trustee Orientation) Trustee Matt Zettl
IX. NEW BUSINESS Chair Melodie Darden A. Presidential Evaluation Survey (Due March 26) B. State of Economic Interest (Due April 15; Attachment 9)
X. OTHER REPORTS Chair Melodie Darden A. Foundation Liaison Report Trustee Matt Zettl B. President’s and Executive Leadership Committee Reports (Attachments 2-8) Dr. Tracy Mancini C. Staff Executive Committee (Handout) Mrs. Kate Blauvelt
XI. OLD BUSINESS Chair Melodie Darden XII. BOARD COMMENTS Chair Melodie Darden XIII. * ADJOURNMENT Chair Melodie Darden
DATES TO REMEMBER DATE EVENT TIME LOCATION April 15, 2021 Statement of Economic Impact (SEI) Due 5pm https://ethics.nc.gov
* Denotes Action Item NOTE: If any Board member has a topic for discussion at this meeting, please contact Chair Melodie Darden at (252) 241-3225. Attachment 1
BOARD OF TRUSTEES MINUTES OF MEETING FEBRUARY 9, 2021
CALL TO ORDER Following proper public notification, Chair Melodie Darden called the Carteret Community College Board of Trustees meeting to order at 5:01 p.m. on February 9, 2021, at the Crystal Coast Civic Center, Carteret Community College Campus, Morehead City, North Carolina. The following were present and/or absent:
Trustees Present Mrs. Melodie Darden, Chair, (In-Person) Mrs. Rosa Langston (In-Person) Mrs. June Fulcher Vice Chair, (Zoom) Mrs. Dee Meshaw (In-Person) Mr. Robin Comer (In-Person) Mrs. Catherine Parker (Zoom) Mr. Michael Curtis (Zoom) Mr. John Warrington (Zoom) Mr. Bill Henderson (In-Person) Mr. Ed Wheatly (In-Person) Mrs. Mary Charles Jenkins (In-Person) Dr. Matt Zettl (In-Person)
Administration Present Dr. Tracy Mancini President (In-Person) Dr. Maggie Brown Vice President of Instruction and Student Support (In-Person) Ms. Jo Ann Cannon Executive Director of the President’s Office / Assistant Secretary to the Board (In-Person) Mr. Steve Davis Vice President of Finance and Administrative Services (In-Person) Mr. Perry Harker Vice President of Corporate and Community Education (In-Person) Ms. Logan Okun Director of Marketing and Public Information (In-Person) Ms. Brenda Reash Executive Director of Foundation (In-Person) Mr. Steve Sparks Vice President of Operations and Facilities (In-Person)
College Employees Present Mr. Richard Abell Director of Emergency Preparedness and Security (In-Person) Mrs. Kate Blauvelt Chair of Staff Executive Committee (Zoom) Mrs. Karen Bochnovic Chair of Academic Success, 2021 Excellence in Teaching State Winner (In-Person) Mrs. Amanda Bryant Director of Human Resources (In-Person) Mrs. Kristy Craig Executive Director of Institutional Research and Effectiveness (In-Person) Mr. John Green Director of Campus Information Technology In-Person) Ms. Caz Chambers Co-Chair of Faculty Executive Committee (Zoom)
Guests Present Mr. Lynn Eury Sandi Malone Memorial Scholarship(In-Person) Mr. Nathan Beasley Horticulture Instructor (In-Person) Mr. Edward Dennis Student Ambassador (In-Person) Ms. Makayla Gaitan Student Ambassador (In-Person) Ms. Jamee Rose Student Ambassador (In-Person) Ms. Victoria Washington Alumni Ambassador (In-Person) Mr. Niquan Wilson Alumni Ambassador (In-Person)
A. Ethics Reminder Chair Melodie Darden reminded members of the Board of the ethical requirements for public servants and requested that members identify any conflicts or potential conflicts of interest with respect to any item on the agenda. No board member expressed any potential or actual conflicts of interest. Back to Agenda 1
Attachment 1
FOUNDATION CHECK PRESENTATION A. Sandi Malone Memorial Scholarship Chair Melodie Darden said a Memorial Scholarship Endowment has been established for Ms. Sandi Malone at the Carteret Community College Foundation. Chair Darden said Ms. Malone’s talents encompassed artistries including needlework, pottery, woodworking, and pine needle basketry, which she taught at the Beaufort Historical Association. Chair Darden also said Ms. Malone dedicated her time to the Arts Council of Carteret County and Carteret Community Theatre.
Mr. Lynn Eury helped establish the Sandi Malone Memorial Scholarship Endowment and presented a check for $10,000 to Carteret Community College for that scholarship. Mr. Eury wished to remember Ms. Malone by establishing a scholarship to support students in the Horticulture Technology program at the College because of her love for gardening. The scholarship will benefit Carteret Community College students in the program who maintain a 3.0 G.P.A. and reside in Carteret County.
APPROVAL OF THE AGENDA Chair Melodie Darden presented the second February 9, 2021 agenda for approval by the Board.
Mrs. Dee Meshaw made a motion to approve the second February 9, 2021 agenda as presented. Dr. Matt Zettl seconded the motion. Without further discussion, the motion was unanimously approved by voice vote.
APPROVAL OF THE MINUTES Chair Melodie Darden presented the January 12, 2021 Board Meeting minutes for approval by the Board.
Mr. Robin Comer made a motion to approve the January 12, 2021 minutes as presented. Mr. Ed Wheatly seconded the motion. Without further discussion, the motion was unanimously approved by voice vote.
CHAIR REPORT Chair Melodie Darden expressed her appreciation to Jo Ann Cannon and John Green for setting up a comfortable, safe, socially distanced, and efficient meeting space.
Additionally, Chair Darden reminded the trustees that committees should be working together to set up annual meeting schedules.
Finally, Chair Darden reminded the trustees about the Board Retreat which is scheduled for February 23 at 8:45 a.m. She said that the North Carolina Community College President Thomas Stith will present information.
ALUMNI AND STUDENT AMBASSADORS Dr. Tracy Mancini explained that the Ambassador program began in 2020 and provides five current students and five alumni the opportunity to gain leadership skills as they represent the College at campus and community functions as well as give campus tours to community members and schools. Dr. Mancini introduced the following students and alumni:
A. Mr. Edward Dennis Mr. Dennis is a student ambassador who is currently enrolled in the Respiratory Therapy degree program. He is a second-year student who will graduate in Spring 2021. After graduating, he plans to work in his field and gain experience and then he plans to pursue his bachelor’s degree online.
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Attachment 1
B. Ms. Makayla Gaitan Ms. Gaitan is a student ambassador who is currently enrolled in the Human Services Technology degree program and plans to graduate in Spring 2021. She graduated from the Adult High School program offered through Basic Skills at the College. After graduating, Ms. Gaitan plans to continue her education and obtain her Master’s Degree in Counseling and possibly even pursue her Doctorate Degree.
C. Ms. Jamee Rose Ms. Rose is a student ambassador who is currently enrolled in the Information Technology’s Software and Web Development degree program and plans to graduate in Fall 2022. She is currently a Museum Curator and Exhibit Design Specialist for the State of North Carolina.
D. Ms. Victoria Washington Ms. Washington is an alumni ambassador, a graduate of the Information Systems Technology program at the College, and currently works at the Small Business Center on the College campus.
E. Mr. Niquan Wilson Mr. Wilson is an alumni ambassador and graduate of the Associate in Arts program at the College. He attends East Carolina University and plans to graduate with a Bachelor’s in Communications with a concentration in Journalism. Mr. Wilson also plans to further his education with a Master’s Degree in Communications and a Minor which is still undecided at this time.
2021 STATE EXCELLENCE IN TEACHING WINNER Dr. Tracy Mancini introduced the 2021 State Excellence in Teaching Award winner, Mrs. Karen Bochnovic, who is an instructor in developmental mathematics and the academic success course. Mrs. Bochnovic is also the chair of Academic Success.
Dr. Mancini explained that the College chose Mrs. Bochnovic as the Excellence in Teaching winner for 2021. Mrs. Bochnovic was one of seven state semi-finalists. Then she was selected as one of the four state finalists. Finally, she was chosen as the 2021 state winner. Mrs. Bochnovic is the first Carteret Community College faculty member to win the Excellence in Teaching award.
This award recognizes faculty who exemplify the highest quality and standards throughout the North Carolina Community College System. The objective of this award is to identify and individually recognize North Carolina Community College faculty who have consistently demonstrated excellence in teaching to their students and the College. This is a peer-nominated award with a final selection made by the Faculty Executive Committee.
Mrs. Bochnovic expressed her appreciation for the award and the faculty and staff at Carteret Community College. She gave a brief overview of her aspirations as a young child and her experience in teaching.
PRESENTATION OR REPORT Ms. Logan Okun, Director of Marketing and Public Information, gave a PowerPoint presentation about marketing for the College. The presentation included such information as the Spring 2021 Digital Ad Campaign, new website information related to registration and programs, social media, The View, and student success stories. The presentation included Google analytics and click-through rates for The View.
COMMITTEE REPORTS A. Buildings and Grounds Mr. Bill Henderson, Chair of the Buildings and Grounds Committee, reported the committee met on January 20, 2021, to review and discuss the following: • Current Projects Update: Shoreline, Big Rock Center, Greenhouse, Hospitality and Culinary Arts Center
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Attachment 1
• Completion of the Hospitality and Culinary Arts Center: the State Construction Office granted the College occupancy; however, there are still some punch list items that need to be resolved • Memorials on Campus: Creating a policy to present to the Building and Grounds Committee • Facility Master Plan updates for the Board Retreat
Mr. Ed Wheatly asked if there has been any discussion about the crosswalk between the College and Carteret Healthcare. Dr. Tracy Mancini responded that the crosswalk is part of the College Walking Trail and our grants writer, Mrs. Kristi Mroch, has worked with the Department of Transportation to explore the process. We will request that the Department of Transportation pay half of the cost of the crosswalk. Dr. Mancini said the College, Carteret Healthcare, and the Town of Morehead City are in discussions about partnering to split the remaining cost.
B. Bylaws Mrs. June Fulcher, Chair of the Bylaws Committee, reported the committee met on February 8, 2021, to review and discuss streamlining the Board Bylaws and develop Board Governing policies. Mrs. Fulcher said that Dr. Tracy Mancini has completed and emailed to the committee the discussed revisions to the Bylaws. She is working on the Board Governing policies. Once both revisions have been completed, another committee meeting will be scheduled.
C. Finance Mrs. Catherine Parker, Chair of the Finance Committee, reported the committee met on February 2, 2021, to review and discuss the 2021-2022 Performance Based Funding Criteria proposal and forms. The committee also discussed scheduling a meeting in February or March to approve the preliminary county budget.
Mrs. Parker said the committee unanimously agreed to approve the 2021-2022 Performance Based Funding Criteria proposal and recommended presenting the proposal to the full Board at this meeting. Discussion ensued.
A motion came from the Finance Committee with the recommendation to approve the 2021- 2022 Performance Based Funding Criteria. Without further discussion, the motion was unanimously approved by voice vote.
D. Ad Hoc Dr. Matt Zettl, Chair of the Ad Hoc Committee, reported the committee met on February 9, 2021, to review and discuss developing a formal Orientation Process. This process will be in place for new trustees coming on the Board this year. Dr. Zettl said the committee has agreed upon a general outline, and he will report more details to the full Board at the March meeting.
NEW BUSINESS There was no New Business up for discussion.
OTHER REPORTS A. Foundation Liaison Report Dr. Matt Zettl attended a Foundation meeting on January 12, 2021, and gave a brief overview with the following: • The Escoffier Dinner Series has been postponed until the fall 2021 and two dinners will be offered. The plan is to offer the normal dinner series in Spring 2022. • The Culinary students will not be sent to France this year. The plan is to allow the students to travel to France in fall of 2022. • Shuck, Rattle, and Roll has also been postponed until Fall 2021.
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Attachment 1
• A new scholarship has been established for the trades called the John Schamanski Memorial Scholarship. The scholarship is for welding, automotive, and electrical through Corporate and Community Education.
B. President’s and Executive Leadership Council Committee and SGA Dr. Tracy Mancini shared the following report and highlights from Executive Leadership Council reports: • This month marks the country’s 51st Black History Month. The College’s Black History Committee is preparing a live-stream video for viewing for Black History Month. The event will be streamed via Facebook and the College’s YouTube channel and is planned for February 15. Trustee Rosa Langston is the keynote speaker. • We acknowledge with pride the selection of Mrs. Karen Bochnovic as the winner of the Statewide 2021 Excellence in Teaching award. • We are celebrating the opening of the Hospitality and Culinary Arts Center. We are in the process of developing a rental process for the building. The center will not be rented out until late summer or fall. • We are planning small-scale tours and receptions to introduce people to the new buildings and programs over the next two months, due to COVID-19 restrictions on gatherings. • Phi Theta Kappa honor society has received five-star status for the second year in a row and second time in chapter history. • A new scholarship has been created for the Welding program called the Don Gagnon Memorial Scholarship.
Mr. Bill Henderson asked Dr. Maggie Brown to explain about the expansion of the Nursing program and the addition of students who are part of the 2020-2021 cohort. He specifically asked how many of the current students would have been part of the cohort had it not been expanded.
Dr. Brown explained that the Nursing program is allowed to have fifty total students. The number of first-year students who progress to the second year determines how many incoming first-year students the program accepts. This year, the program is expanding to allow fifty-five total students.
C. Faculty Executive Committee Mrs. Susan McIntyre presented the Faculty Executive Committee report, which is included in the Board packet.
OLD BUSINESS A. Mobile Communication Device Policy (Second Reading) Chair Melodie Darden presented the Mobile Communication Device Policy for a second reading.
Dr. Matt Zettl made a motion to approve the Mobile Communication Device Policy. Mrs. Rosa Langston seconded the motion. Without further discussion, the motion was unanimously approved by voice vote.
BOARD COMMENTS Chair Melodie Darden invited the trustees to make any observation or comments they would like to make.
Mr. Bill Henderson congratulated Mrs. Karen Bochnovic for winning the 2021 Excellence in Teaching Award. He said the Board is extremely proud of her accomplishment.
Mr. Robin Comer also congratulated Mrs. Karen Bochnovic on her accomplishment as the winner of the 2021 Excellence in Teaching Award. He also thanked Mr. Lynn Eury for establishing and presenting the check for the Sandi Malone Memorial Endowment Scholarship.
Mrs. Mary Charles Jenkins is excited that the Ad Hoc Committee is developing a Trustee Orientation. Back to Agenda 5
Attachment 1
Mr. Michael Curtis thanked Dr. Tracy Mancini and College administration for their efforts in the opening of the new Hospitality and Culinary Arts Center. He also thanked Chair Melodie Darden for the Board meetings running so smoothly under her direction.
Mr. John Warrington agreed with other trustees concerning the annual committee meeting timeline. He also thanked Dr. Tracy Mancini for the efforts she has made toward finding funds for the Capital Campaign.
Mrs. June Fulcher commented on the total dedication from the Board to the College.
Ms. Catherine Parker congratulated the College on the opening of the new Hospitality and Culinary Arts Center. She thanked the community nurses for their willingness to assist with the COVID-19 vaccines. Lastly, she said she is excited about the Trustee Orientation that is being developed by the Ad Hoc Committee.
Mr. Ed Wheatly agreed with other Board members concerning the Sandi Malone Memorial Endowment Scholarship, Mrs. Karen Bochnovic for winning the 2021 Excellence in Teaching Award, the opening of the new Hospitality and Culinary Arts Center, and the COVID-19 vaccination process.
Mrs. Rosa Langston congratulated Mrs. Karen Bochnovic for winning the 2021 Excellence in Teaching Award. She also congratulated the College on the opening of the new Hospitality and Culinary Arts Center.
Mrs. Dee Meshaw agreed with the trustees with congratulating Mrs. Karen Bochnovic and the opening of the new Hospitality and Culinary Arts Center. She also thanked Mr. Lynn Eury for establishing and presenting the check for the Sandi Malone Memorial Endowment Scholarship.
Dr. Matt Zettl concurred with the trustees’ comments. Dr. Zettl shared one of his favorite quotes, “Blessed is the man who, having nothing to say, abstains from giving wordy evidence of the fact.”
Ms. Pressley Kellum also concurred with the trustees’ comments and congratulations.
Chair Melodie Darden agreed with all trustees in their remarks and comments about the Excellence in Teaching, the Hospitality and Culinary Arts Center, the Sandi Malone Memorial Endowment Scholarship, and the Trustee Orientation.
Chair Darden thanked the trustees for attending the committee meetings in January and February.
ADJOURNMENT There being no further business to come before the Board, Mr. Robin Comer made a motion to adjourn the meeting at 6:17 p.m. Mr. Ed Wheatly seconded the motion. Without further discussion, the motion was unanimously approved by voice vote.
Tracy J. Mancini, Secretary of the Board of Trustees Date
Melodie Darden, Chair of the Board of Trustees Date
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Attachment 2
TO: Carteret Community College Board of Trustees FROM: Dr. Tracy Mancini, President DATE: March 5, 2021 SUBJECT: President’s Report and Summary for the February 9, 2021 BOT Meeting
This month, instead of March Madness, we celebrate March Hopefulness, as all of our faculty and staff, who qualify as essential workers, become eligible for the COVID-19 vaccine. The County is doing an excellent job of vaccinating people as soon as supplies are received, and we are encouraging our employees to get vaccinated as soon as they can to protect themselves and others and to help the county and country reach herd immunity.
We were disappointed to hear on March 2 that each of the 58 community colleges in NC had to revert another .6 percent call-back sum (on top of the 1.1 percent we reverted last month) to account for tuition receipt shortfalls. Our first call-back amount was $124,000; this one is $66,391. These reversions limit the funding we have left for instructional equipment and supplies for the remainder of the fiscal year.
On March 5, the Board of Education voted 6 to 1 in favor of a proposal to move toward closing MaST Early College. The College had collaborated with the Superintendent on several options for adapting the enrollment and programming for MaST to align it better with the original application. Board of Education members instead expressed interest in creating a robust transportation program that would allow more students from the three larger high schools to come to the College in the afternoons for Career and College Promise classes. We will stay abreast of their process and keep the Board of Trustees informed about implications for our campus. They did express unanimous support for allowing the two current cohorts of MaST students to complete their high school years at MaST.
Since the vice presidents’ reports were submitted for this meeting, Mr. Harker was notified that the Workforce Development Board approved the College’s WIOA (Workforce Innovation and Opportunities Act) programs budget of $489,000 for 2021-2022. This federal funding helps the College provide job training services for adults, dislocated workers, and out-of-school youth seeking skills that will lead to employment and careers in our county.
On March 3, I participated in the Carteret County Commissioners’ Annual Seminar at the Crystal Coast Civic Center. I provided an update on the College and information about our proposed county budget (which comes to you for approval at this March 9 BOT meeting). The Commissioners were interested in hearing about the College’s accomplishments and challenges in the present fiscal year and about our priorities for 2021-2022. They made favorable comments about the greenhouse and Horticulture program, the Hospitality and Culinary Arts and Big Rock Career Centers, and other campus improvements. The Commissioners, along with the County Manager and Assistant County Managers, toured the Hospitality and Culinary Arts Center on February 18.
As mentioned at the Board of Trustees’ annual retreat, held February 23, the College is developing a three-pronged plan to clean up and upgrade our Public Safety programs for Emergency Services students and professionals. The plan would include 1) facilities – improving the firing range and BLET building, as well as seeking grant funds for a firefighting training tower, 2) equipment and training aids – acquiring up-to-date simulation equipment, target systems, and other training aids, and 3) adjunct compensation – creating a fair and transparent compensation matrix for all of our public safety adjunct instructors. College administrators and faculty visited the firing range on March 4 with a representative from the Sheriff’s Department to assess the current state and develop a plan and pricing proposal to present to the County Manager. We hope to have a draft plan to present in the next month.
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Attachment 2
HUMAN RESOURCES UPDATE Amanda Bryant submitted the following update: Recruiting/Hiring* Position Replacing Status Maintenance Tech I Justin Clayborne Reposted; Manager submitted Intv list on 2/12; still awaiting availability of interview committee Custodian Eddie Sharpe & Presently using temporary workers to fill-in Kevin Pegram Audio/Visual Tech New Kyle McMilleon DOH 3/1/21 IT Specialist New James Osika-Michales DOH 3/8/21 Director, Counseling & Disabilities Brandon Dyer Internal Promotion – Allison Daniel (3/1/21) *Excludes Adjunct part-time, temporary job postings
Historical Hiring Data:
Fiscal Year YTD 2021 2020 2019 New Permanent Hires 22 17 27 Internal Transfer/Promo 3 7 1 Retirement 10 6 2 Resignation 9 12 14 Involuntary resignation 2 2 3
Employee Headcount and Turnover February Headcount January Turnover YTD FY21 Turnover Turnover Rate F/T Perm Faculty 61 1.84% 10.88% FY20: 8.48% (January: 0.62%) F/T Perm Staff 94 FY19: 10.66% P/T Perm Faculty 4 FY18: 6.49% P/T Perm Staff 4 FY17: 10.98% Total Perm 163 Total Payroll 303
Recent Resignations Position Name Date Coordinator, Financial Aide Lori Wrenn 2/9/21 Maintenance Technician Michael Salter 2/24/21 Coordinator, ES: Compensatory Education Pam Brecheisen 2/28/21
Proposed changes to annual performance review process to President, VPs & Cabinet Launched planning committee for Spring & Fall Professional Development Days (Pink Days) Began solicitation for employee requests for 2021-2022 Professional Development Funds (due 3/12) Submitted HR data for College Fact Book Completed 2020 IPEDS HR reporting
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Attachment 3
TO: Carteret Community College Board of Trustees FROM: Maggie Brown, Ed.D., Vice President of Instruction and Student Support DATE: March 5, 2021 SUBJECT: Board of Trustee March 9, 2021: ISS Report
We reached the midway point of the spring semester on March 3rd. We go into the second eight weeks with some eight-week options to engage students in several programs, including the Hospitality and Culinary Arts programs.
• Faculty and staff who are military veterans will be helping to service our veteran students during Veteran’s Priority registration March 9th and 10th.
• Early registration for Summer and Fall will begin March 11th.
• AAS and transfer programs have planned CCP-eligible classes for the afternoon block when high school CCP students may be on our campus starting fall 2021.
• Arts & Sciences is putting together a Spanish for Medical Professionals course. Both curriculum and continuing education students will be able to enroll. We will offer this as a synchronous class so that students can come to the classroom or log in from home. We will be advertising to our medical professional partners as soon as we have finished creating the course. Our health sciences programs are going to award application points to those who successfully complete the course.
• A Boat Manufacturing DACUM (Developing a Curriculum) meeting will be held later this month to allow our industry employers to see our equipment and to create job and task analyses that we will use to remap our curriculum program.
• The Library’s March Madness event has started this month. We are gearing up for a series of “MakerSpace” virtual contests. Students will complete challenges each day the last week of March and win prizes.
• Several AAS program chairs, Dean Thompson, and I recently visited Craven Community College’s Volt Center. We were all very impressed with the short-term training programs and the mobile design of their shop floor. We believe that our new block schedule can achieve similar short-term entry and exit points, built into our curriculum programs, that Craven has achieved. The visit left everyone feeling very inspired and has ignited a spirit of friendly competition within our program chairs.
The Teacher Preparation Associate Degree and Pathways application materials for the NCCCS and the notification to SACS COC are complete and being sent for approval. We have expectation these will be approved, and we are planning for implementation Fall 2021.
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Attachment 4
TO: Carteret Community College Board of Trustees FROM: Mr. Perry Harker, Vice President of Corporate and Community Education DATE: March 2, 2021 SUBJECT: Board of Trustees March 9, 2021: CCED Report
The Spring Commercial Driving License (CDL) evening class started in February. We are starting a day class mid-March. We have been granted permission by the owner to use the parking lot of the former K- Mart building.
We held a Detention Officer Certification course last month at the request of the Carteret County Sheriff’s department. This training allows the county personnel to obtain their required certification.
We will be holding an Emergency Medical Responder course for the North Carolina Park Service employees. The course will focus on wilderness EMS and will be open to the public.
The System Office appointed me to serve on their Workforce Development Leadership Committee. This committee reviews and recommends state workforce policy, initiatives, reviews and approves new or modified workforce courses/programs request for state approval. I am one of three Continuing Education VP’s representing from the East.
Working with local banks, we started a Bank Teller Training class February. In this training, students learn skills such as processing transactions, cash balancing, bank services, bank security, and customer service. Students also participate in mock job interviews and attend a tour of a local bank. Students successfully completing the course are guaranteed a job interview with a local bank.
The Small Business Center has been allotted $5,000 in CARES Act funding to support free counseling.
The Small Business Center is hosting its first Business Plan Competition with support from local partners and sponsors. The competition encourages participants, those wanting to start a business or have been in business less than 18 months. A local bank is providing the monetary prize, and there are various donated business services, as well as free counseling.
We are offering three Small Business Academies this Spring semester, which are for budding entrepreneurs or of an early stage business looking for support to take the business to the next level. This is an interactive, hands-on course creating a business plan, marketing, pricing, to basic bookkeeping, the Small Business Academy will help develop entrepreneurial talent through action learning and foster sustainable businesses.
Let’s Get Cooking! series will begin in March with a St. Patrick’s Day menu. Each month will feature a different menu based on ethnic food or the holiday in that month. Chef Randy Sweat, adjunct instructor, in the Culinary Arts department will be the instructor.
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Attachment 5
TO: Carteret Community College Board of Trustees FROM: Steven T. Davis, Vice President, Finance and Administrative Services DATE: 03/03/21 SUBJECT: Board of Trustees Administrative Report March 9, 2021 Meeting
Financial Services
Bank Reconciliation Status Report CORE BANKING BB&T FIRST CITIZENS State Funds Institutional Funds County Funds Received Reconciled Balance Received Reconciled Balance Received Reconciled Balance Sep-20 10/02/20 10/09/20 $ 351,672.37 10/05/20 10/27/20 $ 1,247,359.59 10/02/20 10/13/20 $ 434,300.56 Oct-20 11/02/20 11/20/20 $ 507,957.85 11/02/20 11/23/20 $ 1,225,739.34 11/02/20 11/19/20 $ 936,047.41 Nov-20 12/01/20 12/18/20 $ 702,696.47 12/01/20 12/29/20 $ 677,404.45 12/01/20 12/17/20 $ 581,575.96 Dec-20 01/04/21 01/11/21 $ 254,390.92 01/04/21 01/29/21 $ 1,705,355.55 01/04/21 01/15/21 $ 343,384.31 Jan-21 02/01/21 02/12/21 $ 519,198.34 02/01/21 02/24/21 $ 855,604.57 02/01/21 02/15/21 $ 847,963.10 Feb-21 03/01/21 03/02/20 $ 396,669.96 Campus Information Technology • Current Projects o Culinary building technology o Career Center technology o Campus wide wireless access upgrade o Server Replacement o Digital storage upgrade o Student technology loaner program laptop cart should be in place mid-March o Digital signage/marquee being replaced • Digital Sign replacement scheduled for February 14th • Camera and 2 more mics added for the mobile meeting setup • 2 more synchronous carts ordered
Emergency Preparedness and Security • Meetings Attended o Carteret Community College Foundation’s Golf Committee Meeting o President’s Cabinet Meeting o Awards and Graduation Committee Meeting o S.G.A. Senate Meeting o National Society of Leadership and Success Orientation for new members o National Society of Leadership and Success Leadership Training Day o A T & T Account Team Meeting
• Other o High School Equivalent Orientations X 2 o Adult High School Orientation o Law Enforcement In-service training (4 hours) o Conducted a Shelter-in-Place Drill for MaST Early College High School
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Attachment 5
COVID-19/CARES Act Funding COVID-19/CARES Act - Phase II - Expenses per Funding Sources Cummulative Available Expenditures Balance Direct Federal Grants Student Emergency Relief $ 387,473 110,427 277,046 Institutional Portion Emergency Relief $ 1,168,558 14,038 1,154,520 Higher Ed Strengthening Institution Program $ - - -
NCCCS Allocations Small Business Center Counseling $ 5,000 - 5,000.00
TOTAL FUNDS $ 1,556,031 $ 124,465 $ 1,431,566 Grants • Met with SKC to walk through the rooms on campus to diagram the rooms, discuss where equipment will go and needs for in each room. • Continued working on the Business Continuity Plan. • Met with Amy Snider-Wells and Nicole Thompson to discuss firing range needs. • Drafted a grant to submit to the NRA for the firing range and submitted it. • Answered questions regarding the Eddie and Jo Allison Smith Foundation application, modified the application to include the additional information requested and resubmitted the application. • Continued discussions and drafting of the next USDA Distance Learning and Telemedicine grant submission. • Requested and received letter of support from the Town of Morehead City for the crosswalk at Arendell and 35th Streets. • Completed the final report for the Cannon Foundation grant. • Met with the Public Information person from the USDA regarding the Distance Learning and Telemedicine grant to discuss progress. • Prepared and provided necessary documents for the Golden Leaf Foundation Shoreline Grant as requested by Golden Leaf and requested disbursement for the project. • Prepared and provided necessary documents for the USDA DLT grant to request disbursement for the project. • Drafted the Beaufort Woman’s Club grant proposal, obtained approvals and signatures and submitted grant. • Had phone conversations with NC DOT regarding the next steps for the pedestrian light at the intersection of 35th Street and conveyed those to the Town of Morehead City and Carteret General Hospital.
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Attachment 5
Date Amount Expected Grantor Purpose Pending Awarded Not Awarded Submitted Requested Notification 08/29/19 Golden Leaf Foundation Shoreline Mitigation $ 395,749 $ - $ 395,749 $ -
11/11/19 National Fish and Wildlife Foundation Shoreline Mitigation $ 812,555 $ - $ 812,555 $ -
09/10/19 Cannon Foundation Culinary Building $ 150,000 $ - $ 150,000 $ -
04/09/20 Wells Fargo Foundation Career Center $ 300,000 $ - $ 50,000 $ 250,000 Crystal Coast Tourism Development 04/17/20 Shuck Advertising $ 8,945 $ - $ 8,945 $ - Authority (TDA) Grant 01/24/20 TRiO Federal Grant TRiO Student Support $ 1,423,790 $ - $ 1,423,790 $ - Duke Energy Foundation Nature 07/29/20 Walking Trail $ 352,500 $ 20,000 $ 332,500 Grant IT Technology / Distance 03/17/20 USDA Grant $ 960,546 $ - $ 960,546 $ - Learning State & Local Government Financial 07/15/20 EAP $ 9,200 $ - $ - $ 9,200 Wellness Grants Program Capital Campaign - 03/03/20 Beaufort Ole Town Rotary Club $ 5,000 $ 5,000 $ - $ - TBD Culinary Building 03/26/20 Beaufort Women's Club Grant Students trip to France $ 1,280 $ 1,280 $ - $ - TBD Early Childhood 05/27/20 Caplan Foundation $ 41,709 $ 41,709 $ - $ - TBD Development 09/11/20 NC Trails Walking Trail $ 100,000 $ - $ - $ 100,000 USDA Agriculture and Food 09/24/20 Aquaculture $ 481,475 $ 481,475 $ - $ - Research Institute Education and 01/25/21 Eddie & Jo Allision Smith Foundation Walking Trail $ 125,000 $ 125,000 $ - $ - Mar-21
02/15/21 National Rifle Foundation Firing Range $ 208,000 $ 208,000 $ - $ - TBD
03/01/21 Beaufort Womens Club Culinary Uniforms $ 1,000 $ 1,000 $ - $ - TBD
Sub-Total for Grants Submitted in FY 2020 $ 5,280,972 $ 47,989 $ 3,811,585 $ 1,421,398
Sub-Total for Grants Submitted in FY 2021 $ 1,521,183 $ 815,475 $ 20,000 $ 685,708
TOTALS FOR ALL GRANTS SUBMITTED $ 6,802,155 $ 863,464 $ 3,831,585 $ 2,107,106
Back to Agenda 13
Attachment 5
Carteret Community College Budget
72.2%
89.5%
78.6%
58.6%
49.6%
71.4%
57.6%
70.7%
72.0%
366.2%
% of %
Budget Budget
100,700
952,801
986,562
Y-T-D
5,363,322
2,739,461
1,926,798
1,151,568
4,366,631
2,640,198
Actual Actual
20,228,040
$ $
$ $
TOTALS
27,500
5,994,152
3,487,473
3,288,458
2,324,042
1,334,383
1,712,118
6,179,690
3,669,370
Budget Budget
Annual Annual
28,017,186
$ $
$ $
86.5%
91.4%
78.6%
38.5%
41.5%
366.2%
719.8%
102.1%
156.5%
124.6%
% of %
Budget Budget
86,379
70,511
100,700
381,680
306,261
352,262
683,588
Y-T-D
9,693,475
4,972,634
2,739,461
Actual Actual
$ $
$ $
Institutional
27,500
12,000
991,445
299,825
170,000
225,036
548,658
5,439,476
3,487,473
Budget Budget
Annual Annual
11,201,413
$ $
$ $
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
56.3%
56.2%
57.5%
% of %
Budget Budget
-
-
-
-
-
-
-
167,203
Y-T-D
2,007,623
1,840,420
Actual Actual
County
$ $
$ $
-
-
-
-
-
-
-
290,942
3,567,400
3,276,458
Budget Budget
Annual Annual
$ $
$ $
0.0%
0.0%
0.0%
64.4%
70.4%
57.8%
62.5%
59.4%
67.4%
63.2%
% of %
Carteret Community College Summary of Expenditures of CollegeCarteret Summary Community
Budget Budget
-
-
-
390,688
769,887
646,541
916,051
Y-T-D
8,526,942
4,014,369
1,789,406
Actual Actual
State
$ $
$ $
-
-
-
554,676
1,332,597
1,034,558
1,542,118
5,954,654
2,829,770
Budget Budget
Annual Annual
13,248,373
$ $
$ $
TOTALS
9XX Capital Outlay Capital 9XX
8XX Student Aid Student 8XX
7XX Proprietary/Other 7XX
6XX Plant Operations & Maint. & Operations Plant 6XX
5XX Student Support Student 5XX
4XX Academic Support Academic 4XX
3XX Continuing Education Continuing 3XX 2XX Curriculum Instruction Curriculum 2XX Support Institutional 1XX
Back to Agenda 14
Attachment 6
TO: Carteret Community College Board of Trustees FROM: Steve Sparks DATE: March 1, 2021 SUBJECT: March 9, 2021 Board Update
• Hospitality and Culinary Arts Center:
Phase II should be completed this week. A punch list inspection is being scheduled. The Phase I punch list corrections are ongoing. Hudson Brothers is trying to address all of the concerns.
• Career Center:
The college has obtained the CO and NC Works staff are settling in. The metal roof installation is continuing as weather permits. NC Works staff are waiting on their IT server to be installed.
• Shoreline:
The living shoreline ACBs are all in and grade work is continuing. Pier # 2 I still under construction. The two observation decks are complete. Oyster relocation is being scheduled for mid-March. Once again, the Boy Scouts and volunteers being led by Ryan Mroch will relocate the oysters.
• Greenhouse:
Wall panels and doors are going in. Rough-in of the plumbing and electrical will begin after the roof panels are installed.
Back to Agenda 15
Attachment 7
TO: Carteret Community College Board of Trustees FROM: Brenda Reash, Executive Director Foundation DATE: March 6, 2021 SUBJECT: Board of Trustee __March 9, 2021 Meeting Date
Capital Campaign – To-date $3,555,075 has been raised/pledged.
Dr. Mancini and I continue to make connections in the community to reach new donors. Please forward or help introduce us to prospective donors. A goal has been established to continue raising funds to reduce the foundation’s debt from the recent construction.
A sub-committee has been established to focus efforts on the Walking Trail. A private donor has pledged $100,000, we are working on a match campaign.
Community Relationship and Current Activities:
The Don Gagnon Memorial Scholarship has been established. This annual scholarship will provide partial funding to students pursuing Associate Degree’s in Welding Technology. This scholarship will also support students taking welding and electrical classes through Corporate and Community Education.
The John Schamanski Memorial Scholarship has been established. This annual scholarship will fund Trades Certificate classes through Corporate & Community Education for Welding, Electrical, Automotive and Plumbing.
Update on the sale of Purvis Young artwork through Leland Little Auctions: • Five more pieces are being auction the end of January – received $5,062.50 • Five pieces to be auctioned in February – not received yet ($11,050) • Five pieces to be auctioned in March • Total received/sold to-date: $35,467
The Foundation received official forgiveness documentation of the first Paycheck Protraction Plan (PPP) Loan. The Foundation was approved during the second round of PPP Loans for $37,100. Total received from the PPP was $67,300
Upcoming Events to participate in as Board members: • Carteret CC Blood Drive – March 31, 2021 • April Tasting & Tours – April 15th and April 27th
Back to Agenda 16
Attachment 8
TO: Carteret Community College Board of Trustees FROM: Pressley Kellum, Student Government Association DATE: March 2, 2021 SUBJECT: Board of Trustees Meeting
Completed Activities:
For the whole month of February, we sent out trivia emails to all students, faculty and staff daily for the first few weeks for Black History Month. Each week we had a great turnout of participants and a lot of new knowledge was acquired. Each student participant was entered into a weekly drawing, for a total of eight student winners!
We also officially hosted Subs and Clubs March 2, 2021 from 11-2pm. We used a paper bag system to limit the number of hands touching the subs. We had 8 clubs present with tables and 9 clubs that sent us information to include in in our club brochure. When the students walked in, we encouraged that they check out all the clubs before collecting their sub, chips and water. We bought a little over 150 subs and we only had a few remaining at the end of the event! The purpose of this event was to encourage students to check out the opportunities that are available here at Carteret Community College and to join clubs that will encourage them to succeed!
Upcoming Events:
March is Women’s History Month, and we want to celebrate all our women in charge! We have selected 10 prominent women leaders from the campus and community to interview.
Early registration for Summer and Fall classes is approaching and we are encouraging our students to register for classes early by hosting registration in conjunction with the MAPS center.
We want to present to you, Campus Green Out. As we all know, St. Patrick’s Day is March 17th. To celebrate this holiday, we are asking all students and staff to wear as much green as possible! We want the campus to be covered in green!
Back to Agenda 17
Attachment 9
STATEMENT OF ECONOMIC INTEREST COMPLETION INSTRUCTIONS
The 2020 Statement of Economic Interest (SEI) is due by April 15, 2021.
To file electronically please follow the instructions below:
1. Visit https://ethics.nc.gov to fill electronically
2. Click on “SEIs,” Then Click on “Regular Filers”
3. Click on “Go To Electronic Filing”
Back to Agenda 18
Attachment 9
4. Click on “Sign In” if you remember your login and password; If you do not remember your login and password, click on “Create New Account” and follow instructions
5. If you remember login and password, the next screen will display, then click on “Start New SEI” and follow instructions.
6. When finished, email completed SEI to Jo Ann Cannon and yourself.
To file manually please follow instructions above to get to ethics website then follow the instructions below:
Back to Agenda 19