Guide to Preparing and Editing Manuscripts
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Tree Flora of Sabah and Sarawak GUIDE TO PREPARING AND EDITING MANUSCRIPTS E. Soepadmo and K.M. W ong CIA ITTO International Tropical Government of Malaysia Overseas Development Timber Organization Administration, UK. Tree Flora of Sabah and Sarawak GUIDE TO PREPARING AND EDITING MANUSCRIPTS Produced with the financial support of GOVERNMENT OF MALAYSIA ITTO INTERNATIONAL TROPICAL TIMBER ORGANIZATION CD\ OVERSEAS DEVELOPMENT ADMINISTRATION, U.K. Tree Flora of Sabah and Sarawak Editorial Committee - Chairman: E. S(Yepadmo (Forest Research Institute Malaysia). Members: Abdul Latiff Mohamed (Universiti Kebangsaan Malaysia), Ruth Kiew (Universiti Pertanian Malaysia), HS. Lee (Sarawak Forestry Department), KM Wong (Sabah Forestry Department). Editorial assistant (Volume One): R.CK Chung (Forest Research Institute Malaysia). Advisors: P.s. Ashton (Harvard University, U.S.A.), J. Dransfield (Royal Botanic Gardens, Kew, u.K.), C Kalkman (Rijksherbarium, Leiden, the Netherlands), T.C Whitmore (University of Cambridge, u.K.). Tree Flora of Sabah and Sarawak GUIDE TO PREPARING AND EDITING MANUSCRIPTS E. Soepadmo and K.M. W ong A joint publication of 2~~"-~-<) a •• ~;a~ ~ 11"I(AYSII' " T Sabah Forestry Forest Research Sarawak Forestry Department, Malaysia Institute Malaysia Department, Malaysia 1995 Copyright © Forest Research Institute Malaysia (FRlM), Sabah Forestry Department, and Sarawak Forestry Department, 1995 Forest Research Institute Malaysia (FRIM), Kepong, 52109 Kuala Lumpur, Malaysia First published 1995 Tree Flora of Sabah and Sarawak Guide to Preparing and Editing Manuscripts by E. Soepadmo and K.M. Wong ISBN 983-9592-35-1 Printed in Malaysia by Print Resources Sdn. Bhd. 47301 Petaling Jaya Selangor Darul Ehsan CONTENTS Introduction Pagevu Acknowledgements vu General Instructions for Preparing Manuscripts 1 Family Treatment 2 Genus Treatment 5 Species Treatment 8 Appendix 1: Abbreviations for Publications Frequently Cited in Manuscripts for Tree Flora of Sabah and Sarawak 13 Appendix 2: List of Abbreviations 16 Appendix 3: Preparation of Illustrations Submitted Together with Manuscripts 17 Appendix 4: Family Treatment-An Example 19 INTRODUCTION This short guide is meant as a concise reference to the way in which manuscripts should be prepared and will be edited for the Tree Flora of Sabah and Sarawak. It has been formed after extensive discussions with senior colleagues on the project, taking into consideration improvements that have been suggested after issuing an earlier guide at the inception of the project. ACKNOWLEDGEMENTS The successful implementation of the Tree Flora of Sabah and Sarawak Project owes much to the financial and technical support provided by the Malaysian Government, the Overseas Development Administration (ODA) of the United Kingdom and the International Tropical Timber Organization (ITTO). Specifically, the foresight and managerial skills of Dato' Dr. Salleh Mohd. Nor (Forest Research Institute Malaysia), Haji Awang Tengah bin Haji Awang Amin and his predecessor Datuk Miller Munang (Sabah Forestry Department), Datuk Leo Chai Chia Liang (Sarawak Forestry Department), Dr. Jeff Burley and Dr. Philip Bacon (Oxford Forestry Institute), Dato' Dr. B.C.Y. Freezailah and Dr. Efransjah (ITTO) have been instrumental to the progress made thus far. For their continuous support and encouragement, we are also grateful to members of the Steering Committee, Coordinating Committee, Editorial Committee, and Editorial Advisors. Special thanks are due to all botanists involved in the project and staff of the Project Secretariat at FRIM. vii Tree Flora ofSabah and Sarawak GUIDE TO PREPARING AND EDITING MANUSCRIPTS E. Soepadmo Forest Research Institute Malaysia, Kepong, Malaysia and K.M. Wong Forest Research Centre, Sabah Forestry Department, Sandakan Sabah GENERAL INSTRUCTIONS FOR PREPARING MANUSCRIPTS Manuscript page format, spacing & font size Use A4 paper and double-line spacing. Do not forget to page manuscripts (even hand written page numbers are sufficient). Use IQ-point font size only. Spelling and units of measurement Spelling conventions should follow The Concise Oxford Dictionary of Current English (7th edition or later). Units of measurement are metric and abbreviated in SI convention, e.g., m,cm,mm. Family and generic nomenclature Names of families and genera will normally follow Brummitt (1992), but authors of revisions for the flora should confirm these names, when there is potential confusion or controversy, with the Chief Editor. Manuscript markings Authors should not include any BOLD markings in manuscripts; these will be marked during editing. Italics are used for all words not commonly used in the English language, for scientific names of genera and species and taxa of lower rank only, and for indicating key characters in descriptions. Authors should underline, in pencil, on their manuscipts to indicate italics. Italic or underline functions should not be computer-generated in manuscripts. 1 Tree Flora ofSabah and Sarawak (1995) Manuscripts on diskette Use Microsoft Word 2 or Word 6 (on Windows) or Wordstar (Wordstar 4 and above) for typing manuscripts on diskette, if this will also be given together with a "hard copy" (print out) of the manuscript; indicate software used on diskette label. FAMILY TREATMENT FAMILYNAME All caps, bold, centred. E.g., ACERACEAE DERIVATION OF FAMILY NAME None to be provided. AUTHORSHIP Upper & lower case, key name last, bold, centred. E.g., A. Noorsiha U se ampersand (&) between last two names if more than one author. AUTHOR'S AFFILIATION Upper & lower case, normal, centred. No postal details. E.g., the Malaysian ones include Forest Research Institute Malaysia, Kepong, Malaysia Forest Research Centre, Sabah Forestry Department, Sandakan, Malaysia Sarawak Forestry Department, Kuching, Malaysia Universiti Pertanian Malaysia, Serdang, Malaysia Universiti Kebangsaan Malaysia, Bangi, Malaysia Universiti Malaya, Kuala Lumpur, Malaysia 2 Guide (Soepadmo & Wong) Universiti Malaysia Sarawak, Kota Samarahan, Malaysia FAMILY REFERENCES Selected from publications most relevant to the taxonomy and distribution only, and which are relevant to the region, listed chronologically. The original publication validating or first using the family name is NOT required. Authors' names in full, not abbreviated. Ampersand (&) instead of "and" or "et" used to link authors' names. Comma after author's name. Semi-colon separating references. Book names abbreviated only if listed in Appendix 1 here (if uncertain, give titles in full and these will be edited later); names of serials abbreviated following van Steenis Kruseman (1956). Only arabic numerals used. Pagination: only first page of the paper or reference given. E.g., King & Gamble, J. As. Soc. Beng. 72,2 (1907) 387; Merrill, EB (1921) 494; Cockburn, TS 1 (1976) 13; Anderson, CLTS (1980) 147. FAMILY SYNONYMS Normally not necessary, except in certain cases, e.g., For Saxifragaceae (if this is used in the Flora) including Polyosma, as follows: Polyosmaceae sensu (relevant author(s)), (reference). For Polyosmaceae excluding other genera of the more widely circumscribed Saxifragaceae, as follows: Saxifragaceae, in part, sensu (relevant author(s)), (reference). Period after every synonym given. Family synonyms, if given, follow the references immediately in the same para. FAMILY'DESCRIPTION None for family with only one genus worldwide. Instead, insert statement: Only one genus. Description required for any family with more than one genus worldwide. Use the following sequence as a guide: Habit; sap. Leaf arrangement, type; stipules. Inflorescence type, position. Flower sexuality, symmetry, merism, details of fusion of parts and other characters important at family level, male parts (stamens, anthers, filaments), female parts (ovary, ovules, placentation, stigma, style). Fruit type. Seed: embryo, cotyledons, endosperm, aril, etc. if very relevant. DISTRIBUTION Heading "Distribution.", flush left. Start on same line: Number (use numerals) of genera and species, followed by global distribution of the family. Malesian distribution followed by that in Sabah and Sarawak. Sequence of localities from N to S. and W to E, as far as possible. 3 Tree Flora ofSabah and Sarawak (1995) ECOLOGY Heading "Ecology.", flush left. Start on the same line. Give only if general trends can be summarised, e.g., In Borneo, the Ericaceae are principally montane plants. USES Heading "Uses.", flush left. Start on the same line. Give only if there are general or interesting uses, e.g., The Dipterocarpaceae are the mainstay of the timber industry in SE Asia. The Ericaceae are not much used in Borneo, but includes genera of economic importance elsewhere; Vaccinium provides a number of edible fruits in temperate countries, and Rhododendron includes many species of importance in horticultural improvement of the known ornamental species and hybrids. TAXONOMY Heading "Taxonomy.", flush left. Start on the same line. Include a commentary of the classification of the family; if there are controversies about classification, explain briefly why the present scheme of classification is followed. KEY TO GENERA Heading "Key to genera", centred. Bracket key structure used, not indented structure. Couplets to be numbered once only, the individual leads in each couplet _not further numbered. Genera not containing trees in Sabah and Sarawak to be annotated (as they are not being dealt with in detail later); the annotation should give the genus name and authority (1st line), one or two main