Board Meeting Packet
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Board of Directors Board Meeting Packet March 17, 2020 Clerk of the Board YOLANDE BARIAL KNIGHT (510) 544-2020 PH MEMO to the BOARD OF DIRECTORS (510) 569-1417 FAX EAST BAY REGIONAL PARK DISTRICT East Bay Regional Park District Board of Directors ELLEN CORBETT The Regular Session of the MARCH 17, 2020 President - Ward 4 Board Meeting is scheduled to commence at 1:00 p.m. at the EBRPD Administration Building, DEE ROSARIO 2950 Peralta Oaks Court, Oakland Vice President – Ward 2 BEVERLY LANE Secretary - Ward 6 COLIN COFFEY Treasurer - Ward 7 Respectfully submitted, DENNIS WAESPI Ward 3 AYN WIESKAMP Ward 5 ROBERT E. DOYLE ELIZABETH ECHOLS General Manager Ward 1 ROBERT E. DOYLE General Manager 2950 Peralta Oaks Court Oakland, CA 94605-0381 (888) 327-2757 MAIN (510) 633-0460 TDD (510) 635-5502 FAX ebparks.org AGENDA REGULAR MEETING OF MARCH 17, 2020 BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT The Board of Directors of the East Bay Regional Park District will hold a regular 11:30 a.m. ROLL CALL (Board Conference Room) meeting at District’s Administration Building, 2950 PUBLIC COMMENTS Peralta Oaks Court, Oakland, CA, commencing at 11:30 a.m. for Closed Session and 1:00 p.m. for Open Session on Tuesday, CLOSED SESSION March 17, 2020. A. Conference with Labor Negotiator: Government Code Section 54957.6 Agenda for the meeting is listed adjacent. Times for agenda items are approximate only and 1. Agency Negotiator: Robert E. Doyle, Ana M. Alvarez, are subject to change during the Kip Walsh meeting. If you wish to speak on Employee Organizations: AFSCME Local 2428, matters not on the agenda, you Police Association may do so under Public Comments at the beginning of Unrepresented Employees: Managers, Confidentials and Seasonals the agenda. If you wish to testify on an item on the agenda, please complete a speaker’s form and B. Conference with Real Property Negotiator Regarding Price and/or submit it to the Clerk of the Terms of Payment – Government Code Section 54956.8 Board. A copy of the background 1. Agency Negotiator: Kristina Kelchner, Mike Reeves materials concerning these agenda items, including any APN/ADDRESS PROPERTY OWNER PARK/TRAIL material that may have been submitted less than 72 hours ALAMEDA COUNTY before the meeting, is available 048H-7697-016 to -088 County of Alameda Claremont Canyon for inspection on the District’s and 048H-7699-003 to - Regional Preserve website (www.ebparks.org), 008 Panoramic Way, the Administrative Building reception desk, and at the Oakland meeting. 037A-3141-001-l 5 County of Alameda Leona Canyon Open Skyline Boulevard, Oakland Space Regional Agendas for Board Committee Preserve Meetings are available to the public upon request. If you wish 513-0200-009-00 and City of Fremont Mission Peak to be placed on the mailing list 519-1501-003-15 Regional Preserve to receive future agendas for a Stanford Avenue, Fremont specific Board Committee, please call the Clerk of the Board’s Office at (510) 544- 2020. District facilities and meetings comply with the Americans with Disabilities Act. If special accommodations are needed for you to participate, please contact the Clerk of the Board as soon as possible, but preferably at least three working days prior to the 3 meeting. 1:00 p.m. OPEN SESSION (Board Room) PLEDGE OF ALLEGIANCE A. APPROVAL OF AGENDA B. PUBLIC COMMENTS If you wish to comment on an item not on the agenda, please complete a speaker’s form and submit it to the Clerk. 1:15 p.m. C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of February 3, 2020 to February 16, 2020 (Auker/Doyle) (Resolution) (No Cost) b. Approval of the Minutes for the Board Meeting of March 7, 2020 (Barial Knight) (Resolution) (No Cost) c. Approve Special Use Agreement – City of Fremont’s Operation of Patterson House: Ardenwood Historic Farm (Patterson/O’Connor) (Resolution) (Budgeted Funds) d. Authorization to Execute a Contract for Youth Employment Services with California Conservation Corps for 2020: District-wide (O’Connor) (Resolution) (Budgeted Funds) e. Authorization to Approve and Adopt an Amendment to the East Bay Regional Park District Salary Schedule to Implement the Newly Adopted Classifications of Legislative & Policy Management Analyst; and Chief of Government and Legislative Affairs as Authorized in the 2020 Budget (Walsh/Alvarez) (Resolution) (Budgeted Funds) f. Authorization to Approve and Adopt an Amendment to the East Bay Regional Park District Salary Schedule as of March 28, 2020 (Walsh/Alvarez) (Resolution) (Budgeted Funds) g. Resolution Objecting to the Sale at Public Auction of 13.66 acres of Tax- Defaulted Real Property by the Alameda County Tax Collector’s Office, and Authorization to Submit a Purchase Application to Alameda County for the Acquisition of the Property and to Transfer and Appropriate Funds Necessary to Complete the Purchase: Leona Canyon Open Space Regional Preserve (Reeves/Kelchner) (Resolution) (WW Funds/Budget Change) h. Resolution Objecting to the Sale at Public Auction of Thirty-three Tax- Defaulted Parcels Totaling 2.52 acres of Real Property by the Alameda County Tax Collector’s Office, and Authorization to Submit a Purchase Application to Alameda County for the Acquisition of the Parcels and to Transfer and Appropriate Funds Necessary to Complete the Purchase: Claremont Canyon Regional Preserve (Reeves/Kelchner) (Resolution) (Budget Change) i. Authorization to Appropriate Funds and Execute a Contract with Belfor Property Restoration, Inc. to Repair Infirmary Fire Damage: Camp Arroyo (Rasmussen/Auker/Victor) (Resolution) (Budget Change) 4 j. Authorization to Enter into an Agreement with Timelooper, Inc. for Virtual and Augmented Reality Program and Production Services: Interpretive & Recreation Services (Kassebaum/O’Connor) (Resolution) (Budgeted Funds) k. Approval of Accounting Adjustments to Reflect the Disposal of One Fixed Asset with a Book Value Over $25,000 (Strawson O’Hara/Auker) (Resolution) (No Cost) L. Authorization to Appropriate Funds and Execute a Contract with Student Conservation Association (SCA) for Trail Maintenance and Fuels Management Projects: District-wide (Barrington/O’Connor) (Resolution) (Budget Change) 1:30 p.m. 2. ACQUISITION, STEWARDSHIP AND DEVELOPMENT DIVISION a. Authorization to Amend a Contract with Anchor CM for Construction Management Services and to Transfer and Appropriate Funds for the Develop Dumbarton Quarry Campground Project: Coyote Hills Regional Park (Goorjian/Kelchner) (Resolution) (Budget Change) 1:45 p.m. 3. BOARD AND STAFF REPORTS a. Actions Taken by Other Jurisdictions Affecting the Park District (Doyle) 2:00 p.m. 4. GENERAL MANAGER’S COMMENTS 2:15 p.m. 5. ANNOUNCEMENTS FROM CLOSED SESSION 2:20 p.m. 6. BOARD COMMITTEE REPORTS a. Operations Committee (1/23/2020) (Rosario) b. Operations Committee (2/20/2020) (Rosario) c. Finance Committee (2/26/2020) (Coffey) 2:35 p.m. 7. PUBLIC COMMENTS If you wish to comment on an item not on the agenda, please complete a speaker’s form and submit it to the Clerk. 2:45 p.m. 8. BOARD COMMENTS 3:30 p.m. D. ADJOURNMENT 5 CONSENT CALENDAR AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, March 17, 2020 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR a. Approval of District Check Listing for the Period of February 3, 2020 Through February 16, 2020 (Auker/Doyle) RECOMMENDATION It is recommended that the Board of Directors approve the Check Listing for the period of February 3, 2020 through February 16, 2020. Per Resolution No. 1992-1-40, adopted by the Board on January 21, 1992, a copy of the Check Listing has been provided to the Board Treasurer for review. A copy of the Check Listing has also been provided to the Clerk of the Board and will become a part of the Official District Records. 6 EAST BAY REGIONAL PARK DISTRICT RESOLUTION NO.: 2020 – 03 - March 17, 2020 APPROVAL OF DISTRICT CHECK LISTING FOR THE PERIOD OF FEBRUARY 3, 2020 THROUGH FEBRUARY 16, 2020 WHEREAS, District Resolution No. 1992 - 1 - 40, adopted by the Board of Directors on January 21, 1992, requires that a listing of District checks be provided to the Board Treasurer for review; NOW, THEREFORE, BE IT RESOLVED, that the Board of Directors of the East Bay Regional Park District hereby approves the check listing for the period of February 3, 2020 through February 16, 2020; Moved by Director , seconded by Director , and adopted this 17th day of March, 2020 by the following vote: FOR: AGAINST: ABSTAIN: ABSENT: 7 AGENDA REGULAR MEETING BOARD OF DIRECTORS EAST BAY REGIONAL PARK DISTRICT Tuesday, March 17, 2020 C. BUSINESS BEFORE THE BOARD 1. CONSENT CALENDAR b. Approval of the Minutes for the Board Meeting March 3, 2020 (Barial Knight) 8 Page Left Blank Intentionally 9 Unapproved Minutes Board Meeting of March 3, 2020 The Board Meeting, which was held March 3, 2020 at East Bay Regional Park District, 2950 Peralta Oaks Court, Oakland, CA 94605 called its Closed Session to order at 11:40 a.m. by Board President Ellen Corbett. ROLL CALL Directors Present: Ellen Corbett, President Dee Rosario, Vice President Beverly Lane, Secretary Colin Coffey, Treasurer Dennis Waespi Ayn Wieskamp Directors Absent: Elizabeth Echols The Open Session of the Board Meeting was called to order at 1:12 p.m. by President Corbett. Staff Present: Ana Alvarez, Carol Victor, Debra Auker, Anthony Ciaburro, Anne Kassebaum, Jim O’Connor, Lisa Baldinger, Dave Mason, Erich Pfuehler, Jason Rosenberg, Kip Walsh, Katherine Dudney, Alan Love, Kelly Barrington, Michael Reeves, Deborah Spaulding, Lance Brede, Brian Holt, Mona Koh, Eric Holmes. Guests: None. PLEDGE OF ALLEGIANCE A. APPROVAL OF AGENDA By motion of Director Wieskamp, and seconded by Director Waespi, the Board voted unanimously to approve the agenda.