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NOTICE of MEETING the Executive Tuesday, 24 June 2008, 5.00 Pm Council Chamber, Fourth Floor, Easthampstead House, Bracknell

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NOTICE of MEETING the Executive Tuesday, 24 June 2008, 5.00 Pm Council Chamber, Fourth Floor, Easthampstead House, Bracknell NOTICE OF MEETING The Executive Tuesday, 24 June 2008, 5.00 pm Council Chamber, Fourth Floor, Easthampstead House, Bracknell To: The Executive Councillor Bettison (Chairman), Councillor Ward (Vice-Chairman), Councillors Mrs Ballin, Dr Barnard, Birch, Mrs Hayes, Kendall and McCracken ALISON SANDERS Director of Corporate Services EMERGENCY EVACUATION INSTRUCTIONS 1 If you hear the alarm, leave the building immediately. 2 Follow the green signs. 3 Use the stairs not the lifts. 4 Do not re-enter the building until told to do so. Contact: Hannah Coman Telephone: (01344) 352209 Email: [email protected] Published: 16 June 2008 The Executive Tuesday, 24 June 2008, 5.00 pm Council Chamber, Fourth Floor, Easthampstead House, Bracknell AGENDA Page No 1. Apologies 2. Declarations of Interest Members are asked to declare any personal or prejudicial interests, and the nature of that interest, in respect of any matter to be considered at this meeting. 3. Minutes - 20 May 2008 1 - 18 4. Urgent Items of Business 5. Minerals and Waste Local Development Framework (Director of Environment, Culture & Communities) 19 - 26 6. Flexible Home Improvement Loan (Director of Environment, Culture & Communities) 27 - 52 7. Draft Climate Change Action Plan (Director of Environment, Culture & Communities) 53 - 94 8. Overview and Scrutiny Report on Road Traffic Casualties (Director of Environment, Culture & Communities) 95 - 100 9. Disability Equality Scheme Annual Report (Director of Corporate Services) 101 - 142 10. Revenue Expenditure Outturn 2007/08 (Director of Corporate Services) 143 - 172 11. Capital Programme Outturn 2007/08 (Director of Corporate Services) 173 - 196 12. Corporate Performance Overview Report (Chief Executive) 197 - 258 13. Exclusion of Public and Press To consider the following motion: That pursuant to Regulation 21 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2000 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of items 14 and 15 which involve the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972: (3) Information relating to the financial or business affairs of any particular person. 14. Desktop & Infrastructure Software Upgrade (Director of Corporate Services) 259 - 270 15. Bracknell Shopmobility Scheme (Assistant Chief Executive) 271 - 292 This page is intentionally left blank Agenda Item 3 EXECUTIVE 20 MAY 2008 (5.00 - 5.45 pm) Present: Councillors Bettison (Chairman), Mrs Ballin, Dr Barnard, Birch, Kendall and McCracken Apologies for absence were received from: Councillors Mrs Hayes and Ward 65. Declarations of Interest Councillor Bettison declared a personal interest in item 5. 66. Minutes - 15 April 2008 RESOLVED that the minutes of the meeting of the Executive on 15 April 2008 together with the accompanying decision records be confirmed as a correct record and signed by the Leader. 67. Executive Decisions The Executive considered the reports submitted on the items listed below and the decisions taken are recorded in the decision sheets attached to these minutes and summarised below. The Chairman changed the order of business as is recorded below. Item 6: Local Area Agreement and Sustainable Community Strategy RESOLVED 1. That the final Sustainable Community Strategy (Appendix 1 to the report) be approved. 2. That it be recommended to Council that the Sustainable Community Strategy be adopted. 3. That the final Local Area Agreement for submission to Government on 30 May 2008 (Appendix 2 to the report) be agreed. 4. That delegated authority be given to the Chief Executive, in consultation with the Leader, to finalise the agreement of any outstanding targets within the Local Area Agreement. Item 7: Lottery Application for Restoration of South Hill Park Grounds RESOLVED That subject to all the necessary legal agreements being put in place that the following be recommended to Council: 1 1. That it be noted that the Council has been awarded a grant of £2,525,000 towards the restoration of the parkland landscaping at South Hill Park. 2. That authorisation be given to capital expenditure totalling £1,000,000 as match funding for the grant received from Heritage Lottery Fund, £50,000 of which has already been approved in the 2007/08 and 2008/09 capital programmes. 3. That an additional £80,000 be included in revenue budgets for future years, estimated to commence in 2012/13, to ensure maintenance of the Park for a minimum period of ten years. 4. That it be noted that improvement works to Ringmead are required as a condition of the grant and that additional funding estimated at £60,000 be included in the capital programme for 2010/11. Item 8: Voluntary Sector Compact and Codes of Practice RESOLVED 1. That in order to enable Voluntary and Community Sector (VCS) organisations to plan their budgets, applications for grant funding would be approved in December in future rather than in March as is currently the case. 2. That payments for grants to the VCS continue to be made quarterly in advance and this process be formalised as part of the revised compact. 3. That revised Compact attached at Annex A to the report be referred to the Bracknell Forest Partnership for endorsement. Item 9: Review of Sub-National Economic Development and Regeneration RESOLVED that the comments set out in the report of the Assistant Chief Executive be updated, in consultation with the Chief Executive, the Leader and the Executive Member for Planning and Transportation, and submitted to the Department for Business, Enterprise and Regulatory Reform. Item 10: Annual Report RESOLVED 1. That the Annual Report set out at Appendix A to the report be approved, subject to the addition of the final outstanding information and sign off by the Leader and Chief Executive, prior to adoption by Council on 18 June 2008. 2. That the publication of the document in public access areas and on the Borough Council’s website by 30 June 2008 be endorsed. 3. That the publication of a designed Annual Report by 31 July 2008 be endorsed. 4. That the production of a summary Annual Report leaflet for distribution around the Borough by August 2008 be endorsed. 2 Item 11: Fairer Charging RESOLVED 1. That the responses that have been received during the consultation period be noted. 2. That the recommendations consulted upon set out below be agreed and implemented: • that the maximum weekly charge to be set at the standard rate for residential care; • to charge for the additional carer reflecting the cost to the Council of providing the additional support; • to abolish the minimum amount for Disability Related Expenditure; • to change the charging arrangements to utilise Charging for Residential Accommodation Guidance based on ability to pay be introduced for respite care; and • to change to billing people on the basis of the hours they are scheduled to receive. DEPUTY LEADER, COUNCILLOR BIRCH IN THE CHAIR Item 5: Amen Corner Area Action Plan RESOLVED that the Amen Corner Area Action Plan Preferred Options Report (Annex 1 to the report) and the Amen Corner Area Action Plan Sustainability Appraisal Report (Preferred Options) (Annex 2 to the report) be approved for public consultation, and that the report of Issues and Options Consultation (Annex 3 to the report) be noted subject to some minor amendments to be agreed in consultation with the Executive Member for Planning and Transportation. LEADER 3 This page is intentionally left blank 4 Minute Annex Bracknell Forest Borough Council Record of Decision Work Programme Reference I010998 1. TITLE: Sustainable Community Strategy and Local Area Agreement Endorsement 2. SERVICE AREA: Chief Executive's Office 3. PURPOSE OF DECISION Bracknell Forest Borough Council, as a unitary authority, has a duty to produce a Sustainable Community Stragey (SCS) and Local Area Agreement (LAA). Once finalised, the Sustainable Community Strategy must be agreed at Council in accordance with the Local Authorities (Functions and Responsibilities) Regulations 2000/2853. It is intended for these regulations to be amended to ensure that the LAA will also need to be approved by Council. 4 IS KEY DECISION Yes 5. DECISION MADE BY: Executive 6. DECISION: 1. That the final Sustainable Community Strategy (Appendix 1 to the report) be approved. 2. That it be recommended to Council that the Sustainable Community Strategy be adopted. 3. That the final Local Area Agreement for submission to Government on 30 May 2008 (Appendix 2 to the report) be agreed. 4. That delegated authority be given to the Chief Executive (in consultation with the Leader) to finalise the agreement of any outstanding targets within the Local Area Agreement. 7. REASON FOR DECISION 1. The Council has a statutory obligation under the Local Government Act 2000 to produce a Sustainable Community Strategy (SCS) for the Borough. 2. The Local Government and Public Involvement in Health Act introduced duties on: • Local Authorities to develop Local Area Agreements (LAA) in partnership with other agencies. • Local Authorities and named partners to co-operate in agreeing LAA targets and to have regard to meeting them. 5 8. ALTERNATIVE OPTIONS CONSIDERED None. 9. PRINCIPAL GROUPS CONSULTED: Theme Partnerships Statutory Regional Partnerships Overview & Scrutiny 10. DOCUMENT CONSIDERED: Report of the Assistant Chief Executive. 11. DECLARED CONFLICTS OF INTEREST: None Date Decision Made Date decision will be implemented 20 May 2008 30 May 2008 6 Bracknell Forest Borough Council Record of Decision Work Programme Reference I011032 1. TITLE: Lottery Application for Restoration of South Hill Park Grounds 2. SERVICE AREA: Environment, Culture & Communities 3. PURPOSE OF DECISION To consider the outcome of the Council's application to the Heritage Lottery Fund for a grant to restore the landscape of the grounds at South Hill Park. 4 IS KEY DECISION Yes 5. DECISION MADE BY: Executive 6.
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