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Unrestricted NOTICE OF MEETING The Executive Tuesday 21 October 2014, 5.00 pm Council Chamber, Fourth Floor, Easthampstead House, Bracknell To: The Executive Councillor Bettison (Chairman), Councillor , Councillors Ward, Dr Barnard, Birch, Brunel- Walker, Mrs Hayes, McCracken and Turrell ALISON SANDERS Director of Corporate Services EMERGENCY EVACUATION INSTRUCTIONS 1 If you hear the alarm, leave the building immediately. 2 Follow the green signs. 3 Use the stairs not the lifts. 4 Do not re-enter the building until told to do so. If you require further information, please contact: Katharine Simpson Telephone: 01344 352209 Email: [email protected] Published: 27 January 2015 The Executive Tuesday 21 October 2014, 5.00 pm Council Chamber, Fourth Floor, Easthampstead House, Bracknell Sound recording, photographing, filming and use of social media at meetings which are held in public are permitted. Those wishing to record proceedings at a meeting are however advised to contact the Democratic Services Officer named as the contact for further information on the front of this agenda as early as possible before the start of the meeting so that any special arrangements can be made. AGENDA Page No 1. Apologies 2. Declarations of Interest Any Member with a Disclosable Pecuniary Interest or an Affected Interest in a matter should withdraw from the meeting when the matter is under consideration and should notify the Democratic Services Officer in attendance that they are withdrawing as they have such an interest. If the Interest is not entered on the register of Members interests the Monitoring Officer must be notified of the interest within 28 days. 3. Minutes To consider and approve the minutes of the meeting of the Executive 1 - 12 held on 23 September 2014. 4. Urgent Items of Business Any other items which, pursuant to Section 100B(4)(b) of the Local Government Act 1972, the Chairman decides are urgent. 5. Polling District and Polling Places Review 2014 To consider the Electoral Steering Group’s proposals for changes to 13 - 40 Bracknell Forest’s polling districts and locations as part of a review carried out as required by the Electoral Registration and Administration Act 2013. 6. Amendment to the Council's Policy on Directed Surveillance and Use of Covert Human Intelligence Sources under the Regulation of Investigatory Powers Act 2000 To seek approval to amendments to the Council’s Policy on Directed 41 - 62 Surveillance and Use of Covert Human Intelligence Sources. 7. Local Safeguarding Children Board Annual Report To consider the Local Safeguarding Children Board (LSCB) Annual 63 - 106 Report 2013/14 regarding the effectiveness of safeguarding and child protection practice in Bracknell Forest. 8. Annual Report on the Statutory Roles and Responsibilities of the Director of Children's Services and the Lead Member for Children's Services 2013/14 To consider the annual report on the activities of the Director Children, 107 - 148 Young People and Learning and the Lead Member for Children, Young People and Learning as identified in the Department for Education Statutory Guidance on the Roles and Responsibilities of the Director of Children’s Services and the Lead Member for Children’s Services. 9. Complaints against Bracknell Forest Council in 2013-14 To consider a report on complaints made against the Council in 2013/4 149 - 160 with a view to endorsing the approach taken to dealing with and learning from complaints. Exclusion of the Press and Public Agenda item 10 is supported by annexes containing exempt information as defined in Schedule 12A of the Local Government Act 1972. If the Executive wishes to discuss the content of these annexes in detail, it may choose to move the following resolution: That pursuant to Regulation 4 of the Local Authorities (Executive Arrangements) (Access to Information) Regulations 2012 and having regard to the public interest, members of the public and press be excluded from the meeting for the consideration of item 10 which involves the likely disclosure of exempt information under the following category of Schedule 12A of the Local Government Act 1972: (3) Information relating to the financial or business affairs of any particular person (including the authority holding that information). NB: One email has been received in response to the 28-day notice of a private meeting. The writer has stated: “I would like to raise my lack of approval for the democratic process being adopted for the above meeting, in private, for issues of public interest that outweigh the issue of disclosure of confidential information.” 10. The Blue Mountain Programme: Delivery Strategy for the Learning Village and Community Facilities To seek approval of the delivery strategy for the Learning Village (a 161 - 192 nursery, two form entry primary and seven form entry secondary with post-16 all through school) and community facilities at Blue Mountain, Binfield This page is intentionally left blank Agenda Item 3 Unrestricted EXECUTIVE 23 SEPTEMBER 2014 5.00 - 5.55 PM Present: Councillors Ward (Vice-Chairman, in the Chair), Dr Barnard, Brunel-Walker, Mrs Hayes, McCracken and Turrell Apologies for absence were received from: Councillors Bettison and Birch 13. Minutes RESOLVED that the minutes of the meeting of the Executive on 22 July 2014 together with the accompanying decision records be confirmed as a correct record and signed by the Leader. 14. Declarations of Interest There were no declarations of interest. 15. Executive Decisions The Executive considered the reports submitted on the items listed below and the decisions taken are recorded in the decision sheets attached to these minutes and summarised below: Item 5. Provision of Short Breaks (Aiming High) RESOLVED that, having regard to the equalities screening record appended to the Director of Children, Young People and Learning’s report, i. Option A as detailed in Appendix 4 of the Director of Children, Young People and Learning’s Report be progressed ii. That the 2015-16 Commitment Budget is updated to include savings against the Aiming High budget of £106,000 Item 6. Enforcement Policy (Regulatory Services) RESOLVED that the revised draft Enforcement Policy (attached as Annex A to the Director of Environment, Culture and Communities report) be approved or the purposes of consultation over an 8 week period. Item 7. Community Hubs - Strategic Housing Areas RESOLVED that: i. the development of community hubs at the Warfield and TRL sites and the expansion of Farley Wood community centre using S106 funds be endorsed 1 ii. the proposed approach to the management of the centres outlined in paragraphs 5.26-5.29 of the Director of Corporate Services’ report and discussions on this with the Parish and Town Councils and other interested parties be endorsed Item 8. Update on Customer Contact Strategy RESOLVED that: i. The content of the Director of Corporate Services’ report and the progress made on the Customer Contact Strategy and Channel Strategy to date be noted ii. The extension of the current Customer Contact Strategy and the Channel Strategy into 2015 be supported iii. The development of a new Customer Contact and Channel Strategy, and a Digital Strategy, to establish the direction of travel for the Council beyond 2015 be supported Item 9. Office Accommodation Strategy - Progress Report RESOLVED that: i. The progress made on the first phase of the Office Accommodation Strategy be noted ii. The work being undertaken on Phase 2 be endorsed Item 10. Business & Enterprise Work Programme RESOLVED that: i. The work plan for the Business and Enterprise Service (BES) as set out at Annex One of the Assistant Chief Executive’s report be endorsed ii. The draw down of funds from the Economic Development Reserve to fund the plan for the period up to 31 March 2016 be endorsed Item 11. Corporate Performance Overview Report RESOLVED that the performance of the Council over the period from April to June 2014, highlighted in the Overview Report in Annex A of the Chief Executive’s report be noted. Itemm 12. Education Capital Programme - Cranbourne Primary School Award of Contract RESOLVED that the contract for the construction works for the new classrooms at Cranbourne Primary School under the Education Capital Programme, previously approved by the Executive, be awarded to Tenderer A as detailed in Appendix A of the Director of Children, Young People and Learning’s report, subject to the final lump sum not exceeding the amount set out in paragraph 18 of the restricted Appendix A attached to the Director of Children, Young People and Learning’s report. Decision Sheets CHAIRMAN 2 Bracknell Forest Council Record of Decision Work Programme Reference I048967 1. TITLE: Provision of Short Breaks (Aiming High) 2. SERVICE AREA: Children, Young People and Learning 3. PURPOSE OF DECISION To approve revised provision of short breaks for young people with disabilities/learning difficulties. 4 IS KEY DECISION Yes 5. DECISION MADE BY: Executive 6. DECISION: That, having regard to the equalities screening record appended to the Director of Children, Young People and Learning’s report: i. Option A as detailed in Appendix 4 of the Director of Children, Young People and Learning’s Report be progressed ii. That the 2015-16 Commitment Budget is updated to include savings against the Aiming High budget of £106,000 7. REASON FOR DECISION The results of the consultation have indicated Option A is the preferred option and this is broadly in line with the budget saving. This option is further endorsed by officers who have refined Option A to meet their commissioning needs 8. ALTERNATIVE OPTIONS CONSIDERED When the consultation commenced a wide range of options were considered. These gradually were refined into three, Options A, B and C (see Appendix 2 of the Director of Children, Young People and Learning’s report).

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