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The Crossrail Story Control Through Insight

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The Crossrail Story Control Through Insight The Crossrail Story Control through Insight December 2015 Some Facts and Data …. as told by Crossrail. 2 © 2014 Deloitte MCS Limited. All rights reserved. The Challenge Crossrail Information Management and Analytics Crossrail needed to manage large quantities of information from disparate source systems, multiple contractors and third parties in order to provide an integrated information management solution. We needed to allowed Crossrail to: • Have confidence in what they were reporting on – data quality is survival! • Minimise the number of reports/dashboard – kill the cottage industry of reporting • Report by exception • Introduce drill-down and exploratory analysis capabilities • Facilitate cross functional analysis • Provide for self service reporting, 3 Six Steps to success Getting control of you information is key to getting control of Capital Programme delivery Following these steps will save you time when establishing project controls and will provide firm foundations for consistent reporting across the programme. • Determine reporting requirements Step 1 Step 2 • Establish the reporting timeline • Map-out and agree information flow Step 3 • Agree master data and ownership Step 4 • Develop the application landscape Step 5 • Issue data interface specification Step 6 4 © 2014 Deloitte MCS Limited. All rights reserved. Step 1 Step 1: Determine reporting requirements Start with the end in mind by agreeing with the Programme Executives their report requirements. Develop an Executive Dashboard that covers the full breadth of project controls and focussed on performance indicators that make a material impact to Programme Delivery. Status Key Executive Level Dashboard Progressing Well Some Concerns Significant Concerns Period: 1 The arrow represents the RAG change from the previous period, Period 1 Status: On Track i.e. an improvement, no change or a downward trend. Accomplishments Performance EXECUTIVE SUMMARY: Earned Value / CPI / SPI EV Detail Programme Performance Narrative and Commentary Area: West SPI is currently 0.88 - There is £12,000 bn We have undertaken a fundamental review of our reporting strategy to ensure that the Programme is in the best possible state for delivery post Review Point 4. A fundamental aspect to our approach is a 1.20 Details / Notes CPI / SPI extensive management focus on critical consistent reporting hierarchy that encompasses the entire Programme, from contracts through to Sponsors. This Sponsor Dashboard is designed to facilitate regular and relevant communication, highlighting activities at Paddington Integrated Project Period 2-10 CPI/SPI data for Central Section progress and achievements along with flagging up issues that are relevant for Sponsors. (C272) to maintain critical path activities. £10,000 bn Although there are forecast delays to the The rolling 13 Period AFR is 0.043. The Programme current Anticipated Final Cost is £14.0bn which is below budget. The Programme CPI and SPI are both 1.00. Period 11-1 data for Programme Wide Master Control Schedule (MCS) Baseline on 1.00 Bond Street Station (C411 & C412), this is AREA: WEST 1.08 / 0.88 The IP0 threshold this Period is £11,937m and the current AFCDC is in the sum of £11,917m. £8,000 bn not currently impacting the critical path. AREA: CENTRAL 0.98 / 1.00 Area: East SPI is currently 0.51 - The Anchor Milestones Achieved: Procurement: planned values are to be reviewed as major £6,000 bn AREA: EAST 1.15 / 0.51 milestones are currently still forecast to be AREA: WEST C430 - Farringdon Piling & Diaphragm Wall - Contract Award. 102 Corporate Procurement and C-Series contracts have been awarded. 0.80 Millions achieved. AREA: WEST C421 - Tottenham Court Road Piling & Diaphragm Wall - Contract Award. 44 Corporate Procurement and C-Series contracts are still planned to be AREA: PROJECTWIDE 0.97 / 1.00 To be Provided in Period 2 awarded. £4,000 bn AREA: CENTRAL C511 - Whitechapel Station Piling & Diaphragm Wall - Contract Award. AREA: SURFACE 0.00 / 0.00 AREA: CENTRAL C501 - Liverpool Street Moorgate Shaft Piling & Diaphragm Wall - Contract Award. Land & Property: AREA: CENTRAL C350 - Pudding Mill Line Portal (Main Civil Works) - Contract Award. 0.60 AREA: TECHNICAL 1.02 / 1.02 £2,000 bn AREA: CENTRAL C244 - Whitechapel Station Work Platform over East London Line - Complete. 47% of Properties are now committed. 2 3 4 5 6 7 8 9 10 11 12 13 1 49% of work areas are now completed. AREA: OPERATIONS 0.00 / 0.00 AREA: EAST C310 - Thames Tunnel & Portals - Contract Award. 5% of Properties are now full and finally settled. CPI SPI £0 bn AREA: EAST C315 - Connaught Tunnel Refurbishment & Surface Railway Works - Contract Award. This Period Last Period Movement 2009 2010 Jan- June- 2012 2013 2014 AREA: PROJECT WIDE C807 - Marine Transportation - Issue ITT. May Dec 2011 2011 CPI 1.00 0.98 -2.04% TOTAL 1.00 / 1.00 AREA: OPERATIONS X2234 - Rolling Stock & Depots Tender list Approvals (PSC Approval). The calculation of the total CPI / SPI is a summation Total Value of Contracts Let (£) Planned SPI 1.00 0.96 -4.17% of contract level data and NOT an average across the Total Value of Contracts Let (£) delivery areas. Health & Safety Environment & Undertakings Cost & Sponsor Funding Number of Man Hours vs. Accident Frequency Rate (AFR) Narrative and Commentary Narrative and Commentary Current Risk Exposure (based on P50) vs. Contingency AFCDC vs. Intervention Points (based on P50) Sponsor Funding Account Balance Narrative and Commentary AFR figures are currently being reviewed Environmental Incidents: Sources and Uses of Funds The AFC (P50) has decreased by £201.1m £14,000 1,200,000.00 0.500 by the Health & Safety team, once the £4,000 P01 (2011-12) Forecast P50 Scenario from Period 13. data has been validated the Near Miss One level 2 incident was raised during the Period. During demolition work at Frequency Rate will be added to this Liverpool Street, the Contractor was working outside core hours but the variation 0.450 £3,500 £3,000 graph and the AFR updated. that had been obtained for the work had expired. A complaint was received from IP2 £12,827m The AFC movement includes the reduction 1,000,000.00 a resident. The incident is being investigated by Crossrail to determine actions to in the cost of the Old Oak Common depot by 0.400 Two significant incidents were prevent reoccurrence. £146.1m to £266.9m and a reduction in the £3,000 £2,000 reported in Period 1: Anticipated Final Crossrail Direct Cost Undertakings and Assurances: £13,000 (AFCDC) by £57.7m to £11,916.9m. 0.350 800,000.00 Fire – C212 Liverpool Street Station £2,500 £1,000 (demolition works) Two potential non-compliance issues were raised during the Period. The AFCDC has decreased due to: an 0.300 £18.6m increase in point estimate (primarily £ Millions£ £ Millions £2,000 IP1 £12,177m On 12 April 2011 there was a fire in a Undertaking 688_23: Bonhams at Bond Street £0 increased indirect costs due to the adoption AFR AFR 600,000.00 0.250 ground floor room of 91-109 Moorgate. of the MCS3 cost forecast); offset by a An investigation into the incident was There is a commitment to use reasonable endeavours to complete the Crossrail £51.5m reduction in escalation (due to the £1,500 Number of hours -£1,000 conducted and several works within 18 months. The PIR has been raised by the Crossrail delivery team £12,000 IP0 £11,937m adoption of the MCS3 cost forecast and the 0.200 recommendations for improvement were which has identified that it will not be able to complete the works within that NERA mid case inflation index); a £23.0m 400,000.00 identified and are being monitored to timescale. Crossrail legal is reviewing the issue with the delivery team to £1,000 AFCDC Millions£ Nominal in FinancialYear reduction in QRA; a £1.0m increase in the 0.150 ensure a timely completion. ascertain whether this is a breach given that it is not reasonably practicable to -£2,000 Canary Wharf Station asset price; and a meet the 18 month timeframe. £2.7m reduction in the Network Rail finance Cable damage – C248 Pudding Mill £500 charge (due to a revised cost forecast). 0.100 -£3,000 200,000.00 Lane Undertaking 340: BAA at Paddington 2009 2011 2013 2015 2017 2019 2021 On a P50 risk basis, the SFA is forecast to £11,000 0.050 £- Financial Year On 27 April 2011 whilst clearing sand BAA has written to Crossrail expressing concern as to the status of the current 2 3 4 5 6 7 8 9 10 11 12 13 1 2 3 4 5 6 7 8 9 10 11 12 13 1 remain in surplus throughout the from around redundant cables with a design of the taxi facility at Paddington and indicating that if the design proceeds Period Period construction period, with a peak value of £2,308.6m in 2013/14 and a closing balance 0.00 0.000 shovel the connections on one of the as is they would consider this a breach of the provisions of undertaking 340. Contingency Current Risk Exposure (at P50) Total Inflow Total Outflow 2 3 4 5 6 7 8 9 10 11 12 13 1 cables broke and a small bang was A meeting with BAA is being arranged to discuss their concerns. of £312.1m in 2021/22. This Period Last Period Movement (%) In-period Surplus In-period Shortfall heard. An investigation into why the Period Period 1 13 12 AFCDC £11,917 m £11,975 m 0.48% Cumulative Surplus at end of FY cable was live is being conducted by UK Risk Exposure £2,360 m £2,381 m £2,428 m AFC £13,993 m £14,194 m 1.42% Actual balances to date have been incorporated into calculations.
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