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LEEDS CITY COUNCIL GUIDANCE SHEET 1 Setting up a Temporary Camp Site

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LEEDS CITY COUNCIL GUIDANCE SHEET 1 Setting up a Temporary Camp Site LEEDS CITY COUNCIL GUIDANCE SHEET 1 Setting Up a Temporary Camp Site This is one of a series of guidance sheets produced by Leeds City Council designed to help you make the most of the Tour de France coming to Yorkshire. The Tour de France is the world’s largest annual sporting event with a worldwide audience of 3.5 billion. On Saturday 5 July 2014 the Grand Départ of the Tour de France will take place in Leeds, with riders cycling to Harewood House for the official start before racing to Otley, Ilkley, up into the Yorkshire Dales and finishing in Harrogate. Stage 2 will take place on Sunday 6 July from York to Sheffield, Stage 3 on Monday 7 July from Cambridge to London before the Tour heads to France for 18 further days of racing culminating in the final stage in Paris on 27 July. ‘Pop Up’ (temporary) accommodation could provide you with an income, and help to facilitate the huge crowds expected over the weekend. This information is meant as a starting point only. Whilst all reasonable efforts have been made, Leeds City Council cannot guarantee that the information is accurate and up-to-date and will not be responsible for any errors or omissions. Professional advice should be sought where appropriate. Legal Requirements As a minimum you must:- • Own the land or have permission to use it. • Have appropriate public liability insurance. Contact your current insurer for information. If the land is subject to flooding it may affect your ability to get appropriate cover. • Fully comply with Health and Safety legislation, and conduct regular risk assessments. You can find out more about general risk assessments at www.hse.gov.uk • In England and Wales, if you’re an employer, owner, landlord or occupier of business or other non- domestic premises, you’re responsible for fire safety and are known as the ‘responsible person’. This responsibility is also placed on the person in control of a campsite available to members of the public. As the responsible person, there are certain things you must do by law under the Fire Safety Order, which is enforced by your local fire and rescue authority. As the ‘responsible person’ you must: carry out and regularly review a fire risk assessment of the campsite; put in place, and maintain, adequate and appropriate fire safety measures to remove or reduce the risk to life; plan for an emergency; provide staff information, fire safety instruction and training. General information for the ‘responsible person’ for the campsite can be found at www.gov.uk/government/uploads/system/uploads/attachment_data/file/14891/fsra-open-air.pdf • Display no smoking signs in enclosed public places – this includes toilets. • Do not make any false statements in any of your advertising, and you must not give misleading prices. • Do not use any consumer details for marketing purposes without consent. • Check any licence agreements and thoroughly check who is liable. Do you need occupier’s liability insurance? • The land must be restored to its original condition between periods of use. • Treat everyone accessing your facilities or services fairly, regardless of their age, gender, race, relationship status, pregnancy status, sexual orientation, disability, gender reassignment, religion or belief, and guard against making assumptions about the characteristics of individuals. • The Equality Act 2010 (which replaced the Disability Discrimination Acts of 1995 and 2005 on the 1st October 2010) means that accommodation providers have to make reasonable adjustments to the way in which they deliver their services so that they do not discriminate against disabled people and are better able to meet disabled peoples' requirements. Membership of certain organisations such as the Camping and Caravanning Club may exempt you from these regulations under their supervision, but they may require that only members can be admitted to your site. Licenses and Permissions • You do not need a site licence to provide a camp site provided:- o your land is not used by the public for camping on more than 42 days consecutive or for 60 days in a year; o only one caravan may be present on a site of any size, but for no more than two nights; o up to three caravans may be present on a site of more than five acres for 28 days. If, however, you are interested in providing a camp site beyond the Tour de France contact Private Sector Housing Team, Environment and Housing, Leeds City Council. T: 0113 2477594. E: [email protected] • Planning permission for the temporary use of land for camping is not needed where the use of land is for 28 days in total in any calendar year. • The provision on the land of any moveable/temporary structure for the purpose of this use is also permitted. The land in question shall not be a building or within the curtilage of a building. Any permanent alteration to anything on the land including utilities, access and structures is subject to planning regulations. If you require further guidance about planning permission staff are available to advise you in the Development Enquiry Centre, The Leonardo Building, 2 Rossington Street, Leeds LS2 8HD. Open: Monday to Friday 0830- 1700 hrs (phone lines close 1630 hrs Fridays), except Wednesdays 1000-1700 hrs. E: [email protected] T: 0113 222 440. Further guidance to help those organising events to manage the safe erection, use and deconstruction of temporary demountable structures (TDS) can be found on the Health and Safety Executive website www.hse.gov.uk/event-safety/temporary-demountable-structures.htm • No building regulation approval is required to erect temporary structures or facilities for up to a 28 day period, but any permanent alterations to anything on the land including utilities, access and structures may need building regulation approval. • Your proposals about access for both pedestrians and vehicles (before, during and after the event) need to be agreed by Leeds City Council. Bear in mind that if your proposed site is on the race route, road access on the day of the race will be severely limited – the road will be closed for 8 hours minimum. You should ask visitors to arrive at least a day before the event, and inform them when they will be able to leave. You need to ensure access is available for emergency vehicles. Highways Maintenance. T: (0113) 2474987. E: [email protected] to discuss your arrangements. • If you supply food (whether bought or cooked yourself) you must register with Leeds City Council at least 28 days before opening. Registration is free of charge. The details will be entered onto the Council’s register and certain details, such as type of business, address and telephone number, will be available for public inspection. Other information provided will not be publicly available. You can register on-line at www.gov.uk/food-business-registration/leeds/apply Food & Health Team. T: 0113 247 6286. E: [email protected] W: leeds.gov.uk/licensing • If you are intending to sell alcohol, provide regulated entertainment and/or sell hot food or drink (after 11pm) then you must submit a Temporary Events Notice (TEN) or apply for a Premises Licence. There are two types of TEN. A standard TEN can be given at least ten working days before the event. A late TEN can be given between 9 and 5 working days before the event. These days do not include the day of the event or the day the authority receives the application. You must also give copies of the notice to the Police and Environmental Health no later than ten working days before the event (or between 9 and 5 days for a late TEN), unless you are applying electronically. You must be 18 years or older to give a TEN and can give a maximum of five TENs per year (2 of which can be "late"). If you are a personal licence holder, you can give a maximum of 50 TENs per year (10 of which can be "late"). Your event should have an occupancy of no more than 499 people, including staff, at any one time and last no more than 168 hours (7 days) with a minimum of 24 hours between events. A premises can only have no more than 12 events per calendar year with an aggregate of 21 days in total. A fee of £21 is payable with the notice. Entertainment Licensing Section. T: 0113 247 4095. E: [email protected] W: leeds.gov.uk/licensing • Waste arising from a campsite is classed as commercial waste. Any food/litter or other waste generated should be recycled or disposed of via a commercial waste and recycling collection service, not the domestic collection service. Commercial waste can be disposed of at Kirkstall Road Waste Transfer Station and Seacroft (East Leeds) Recycling Site Monday to Friday 0800-1600 hrs and Saturday 0800-1200 hrs. All trade customers are required to use the weighbridge. Minimum charges up to 200kg for mixed recycling is £27 and £38 for household waste. Payment is by cash or cheque, no cards are accepted. The maximum vehicle size is LGV1 at Kirkstall Road transfer station and LGV2 at the Seacroft recycling site. Full pricing details can be found at www.leeds.gov.uk/Business/Pages/BusinessWaste The Council currently contracts Associated Waste Management Limited (AWM) to collect their own business waste and they could collect yours too at the same price. You need to contact them directly to set up an account and they will bill you directly for collection, recycling and disposal services.
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