LEEDS CITY COUNCIL GUIDANCE SHEET 1 Setting Up a Temporary Camp Site

This is one of a series of guidance sheets produced by City Council designed to help you make the most of the Tour de France coming to Yorkshire.

The Tour de France is the world’s largest annual sporting event with a worldwide audience of 3.5 billion. On Saturday 5 July 2014 the Grand Départ of the Tour de France will take place in Leeds, with riders to Harewood House for the official start before racing to Otley, Ilkley, up into the Yorkshire Dales and finishing in Harrogate. Stage 2 will take place on Sunday 6 July from York to Sheffield, Stage 3 on Monday 7 July from Cambridge to London before the Tour heads to France for 18 further days of racing culminating in the final stage in Paris on 27 July.

‘Pop Up’ (temporary) accommodation could provide you with an income, and help to facilitate the huge crowds expected over the weekend.

This information is meant as a starting point only. Whilst all reasonable efforts have been made, cannot guarantee that the information is accurate and up-to-date and will not be responsible for any errors or omissions. Professional advice should be sought where appropriate.

Legal Requirements

As a minimum you must:-

• Own the land or have permission to use it.

• Have appropriate public liability insurance. Contact your current insurer for information. If the land is subject to flooding it may affect your ability to get appropriate cover.

• Fully comply with Health and Safety legislation, and conduct regular risk assessments. You can find out more about general risk assessments at www.hse.gov.uk

• In England and Wales, if you’re an employer, owner, landlord or occupier of business or other non- domestic premises, you’re responsible for fire safety and are known as the ‘responsible person’. This responsibility is also placed on the person in control of a campsite available to members of the public. As the responsible person, there are certain things you must do by law under the Fire Safety Order, which is enforced by your local fire and rescue authority. As the ‘responsible person’ you must:

 carry out and regularly review a fire risk assessment of the campsite;  put in place, and maintain, adequate and appropriate fire safety measures to remove or reduce the risk to life;  plan for an emergency;  provide staff information, fire safety instruction and training.

General information for the ‘responsible person’ for the campsite can be found at www.gov.uk/government/uploads/system/uploads/attachment_data/file/14891/fsra-open-air.pdf

• Display no smoking signs in enclosed public places – this includes toilets.

• Do not make any false statements in any of your advertising, and you must not give misleading prices.

• Do not use any consumer details for marketing purposes without consent.

• Check any licence agreements and thoroughly check who is liable. Do you need occupier’s liability insurance?

• The land must be restored to its original condition between periods of use.

• Treat everyone accessing your facilities or services fairly, regardless of their age, gender, race, relationship status, pregnancy status, sexual orientation, disability, gender reassignment, religion or belief, and guard against making assumptions about the characteristics of individuals.

• The Equality Act 2010 (which replaced the Disability Discrimination Acts of 1995 and 2005 on the 1st October 2010) means that accommodation providers have to make reasonable adjustments to the way in which they deliver their services so that they do not discriminate against disabled people and are better able to meet disabled peoples' requirements.

Membership of certain organisations such as the Camping and Caravanning Club may exempt you from these regulations under their supervision, but they may require that only members can be admitted to your site.

Licenses and Permissions

• You do not need a site licence to provide a camp site provided:-

o your land is not used by the public for camping on more than 42 days consecutive or for 60 days in a year; o only one caravan may be present on a site of any size, but for no more than two nights; o up to three caravans may be present on a site of more than five acres for 28 days.

If, however, you are interested in providing a camp site beyond the Tour de France contact Private Sector Housing Team, Environment and Housing, Leeds City Council. T: 0113 2477594. E: [email protected]

• Planning permission for the temporary use of land for camping is not needed where the use of land is for 28 days in total in any calendar year.

• The provision on the land of any moveable/temporary structure for the purpose of this use is also permitted. The land in question shall not be a building or within the curtilage of a building. Any permanent alteration to anything on the land including utilities, access and structures is subject to planning regulations.

If you require further guidance about planning permission staff are available to advise you in the Development Enquiry Centre, The Leonardo Building, 2 Rossington Street, Leeds LS2 8HD. Open: Monday to Friday 0830- 1700 hrs (phone lines close 1630 hrs Fridays), except Wednesdays 1000-1700 hrs. E: [email protected] T: 0113 222 440. Further guidance to help those organising events to manage the safe erection, use and deconstruction of temporary demountable structures (TDS) can be found on the Health and Safety Executive website www.hse.gov.uk/event-safety/temporary-demountable-structures.htm

• No building regulation approval is required to erect temporary structures or facilities for up to a 28 day period, but any permanent alterations to anything on the land including utilities, access and structures may need building regulation approval.

• Your proposals about access for both pedestrians and vehicles (before, during and after the event) need to be agreed by Leeds City Council. Bear in mind that if your proposed site is on the race route, road access on the day of the race will be severely limited – the road will be closed for 8 hours minimum. You should ask visitors to arrive at least a day before the event, and inform them when they will be able to leave. You need to ensure access is available for emergency vehicles. Highways Maintenance. T: (0113) 2474987. E: [email protected] to discuss your arrangements.

• If you supply food (whether bought or cooked yourself) you must register with Leeds City Council at least 28 days before opening. Registration is free of charge. The details will be entered onto the Council’s register and certain details, such as type of business, address and telephone number, will be available for public inspection. Other information provided will not be publicly available. You can register on-line at www.gov.uk/food-business-registration/leeds/apply Food & Health Team. T: 0113 247 6286. E: [email protected] W: leeds.gov.uk/licensing

• If you are intending to sell alcohol, provide regulated entertainment and/or sell hot food or drink (after 11pm) then you must submit a Temporary Events Notice (TEN) or apply for a Premises Licence. There are two types of TEN. A standard TEN can be given at least ten working days before the event. A late TEN can be given between 9 and 5 working days before the event. These days do not include the day of the event or the day the authority receives the application. You must also give copies of the notice to the Police and Environmental Health no later than ten working days before the event (or between 9 and 5 days for a late TEN), unless you are applying electronically. You must be 18 years or older to give a TEN and can give a maximum of five TENs per year (2 of which can be "late"). If you are a personal licence holder, you can give a maximum of 50 TENs per year (10 of which can be "late"). Your event should have an occupancy of no more than 499 people, including staff, at any one time and last no more than 168 hours (7 days) with a minimum of 24 hours between events. A premises can only have no more than 12 events per calendar year with an aggregate of 21 days in total. A fee of £21 is payable with the notice. Entertainment Licensing Section. T: 0113 247 4095. E: [email protected] W: leeds.gov.uk/licensing

• Waste arising from a campsite is classed as commercial waste. Any food/litter or other waste generated should be recycled or disposed of via a commercial waste and recycling collection service,

not the domestic collection service. Commercial waste can be disposed of at Road Waste Transfer Station and (East Leeds) Recycling Site Monday to Friday 0800-1600 hrs and Saturday 0800-1200 hrs. All trade customers are required to use the weighbridge. Minimum charges up to 200kg for mixed recycling is £27 and £38 for household waste. Payment is by cash or cheque, no cards are accepted. The maximum vehicle size is LGV1 at Kirkstall Road transfer station and LGV2 at the Seacroft recycling site. Full pricing details can be found at www.leeds.gov.uk/Business/Pages/BusinessWaste

The Council currently contracts Associated Waste Management Limited (AWM) to collect their own business waste and they could collect yours too at the same price. You need to contact them directly to set up an account and they will bill you directly for collection, recycling and disposal services. Other waste management companies are available locally providing similar services. You can contact AWM on 0845 4567 128.

You have a duty of care to ensure that the waste produced at your campsite is handled safely and within the law. You must check that anyone that you pass your waste on to is authorised to take it and is going to deal with it lawfully. If you don’t take reasonable checks you could be responsible if something goes wrong.

Further information about what the legal requirements are in relation to the waste you produce and advice on how to manage your waste is present in the Leeds Business Waste Handbook. You can download the handbook from www.leeds.gov.uk/Business/Pages/BusinessWaste For more information call the Environment Contact Centre T: 0113 222 4406 or E: [email protected]

If you find that your campers leave behind a lot of re-usable items such as camping equipment, clothing, sleeping bags etc please donate these to local re-use organisations or to the Revive Leeds re-use shop located at the Seacroft recycling site. They will be used to raise funds for their work supporting the homeless, disadvantaged and disabled people of Leeds.

• If you are providing portable toilets you must get authorisation from Yorkshire Water before you discharge anything to their drainage system. If you are a tenant you may need your landlord's permission to connect to a private surface water drain. A public foul sewer collects foul water (sewage and trade effluent) only. A surface water sewer collects surface water drainage only. A public combined sewer collects both foul and surface water drainage. You can discharge: o sewage from domestic facilities, eg toilets, basins and canteens, to a public foul sewer or to a public combined sewer o trade effluent to a public foul sewer or to a public combined sewer o clean uncontaminated water to a separate surface water sewer or to a public combined sewer.

Before you release trade effluent into a public sewer you must have a trade effluent consent or enter into a trade effluent agreement with Yorkshire Water. Once you have a consent you must comply with its conditions. You do not need permission to discharge sewage from domestic facilities to the nearest public foul sewer or to a public combined sewer. If you have any concerns about your discharges to sewer, contact Yorkshire Water on 08451 242 424. www.yorkshirewater.com

• You need to be mindful of public health issues and ensure you help prevent the spread of animal disease if your camp site is on land which has been used for livestock DEFRA has produced bio security guidance for all owners of livestock and anyone who visits land or premises with farm animals. Bio security means ‘safe life’ and is the prevention of disease causing agents entering or leaving any place where farm animals are presently, or have previously been, kept. If you visit agricultural land bio security means taking steps to make sure that good hygiene practices are in place and is a vital part of keeping new disease away from animals and protecting farms and the countryside. The guidance can be accessed via the DEFRA website at

http://archive.defra.gov.uk/foodfarm/farmanimal/diseases/documents/biosecurity_guidance.pdf Alternatively you can contact the DEFRA Helpline on 08459 33 55 77.

• If you have an agri-environment agreement – Entry Level Stewardship (ELS), Higher Level Stewardship (HLS), Environmentally Sensitive Area (ESA) or Countryside Stewardship (CSS) agreement, or if your land is designated as a Site of Special Scientific Interest (SSSI) you may need to apply for a derogation from the agreement or a consent for activities on any SSSI land from:- Natural England - Yorkshire and the Humber (East Riding of Yorkshire, North Lincolnshire, North Yorkshire, South Yorkshire, West Yorkshire) PO Box 798, Leeds LS1 9NA. T: 0300 060 0011. E: [email protected]

• Give due consideration to your neighbours, inform them as soon as possible about your plans and ensure you take due care to prevent crime and noise nuisance.

• If you are planning to provide temporary generators and/or floodlights/lighting towers there is the potential for exhaust fumes, noise nuisance and light nuisance. Particular care should be taken to ensure they are not placed too close to noise sensitive properties such as residential properties, hospitals, nursing homes, residential care homes, guest houses and hotels etc. Environmental Protection Team E: [email protected]

What Should I Provide?

As a minimum we would suggest:-

• provision of a drinking water tap; • provision of suitable toilet facilities; • provision of suitable washing facilities; • a generator to supply electricity; • adequate facilities for separating, recycling and disposing of waste; • a safe food preparation area containing barbecues and/or fire pits; • adequate lighting to increase safety at night; • enforce separation distances between individual tents.

A density of 476-543 tents per 2.5 acres – with a predicted occupancy of two people per tent for general camping fields is a realistic standard. In a more family orientated campsite, ie larger tents with a greater number of occupants, this density would need to be reduced. Land used within the campsite for access tracks, facilities etc should be factored into the planned size and subtracted from the space available for camping.

What Should I Charge?

Across Yorkshire, local authorities and Welcome to Yorkshire are encouraging accommodation providers not to charge inflated prices, but to maximize income by stating minimum night stays instead.

It’s important to the visitor economy long-term that the county retains its fantastic reputation as welcoming and excellent value for money. Stating minimum night stays also helps to retain visitors in the destination for longer, visiting local business and exploring the area.

For basic camping (including toilets and showers) major cycling tours such as Tour de France, Giro D’Italia and Vuelta a Espana charge approximately 32 Euros (£28) per night. Look on the official Yorkshire Grand Départ website to see what other similar sites are charging - letour.yorkshire.com

It’s important to set terms and conditions as these will form a legally enforceable contract between you and your guests. Terms and conditions shouldn’t contain penalties that are unfair to the guest. Pay particular attention to information about cancellations and refunds.

How Can I Promote My Camp Site?

The Tour de France provides a fantastic opportunity to promote the and the magnificent Yorkshire countryside and create a lasting legacy for the local economy – you may even decide to make your camp site a permanent feature!

Complete and return the “Tell Us About Your Camp Site” form and we will publicise your site on-line and via the Leeds Visitor Centre at Leeds Train Station. We just ask that you agree to and sign the Temporary Accommodation Charter.

As with many other global sporting events, the branding associated with the Tour de France and the Yorkshire Grand Départ is heavily restricted. You can only use these if you have written permission from ASO (the organisers of the Tour de France) and Welcome to Yorkshire. Although you can’t use “Tour de France”, “Grand Depart”, “Le Tour” and “TDF” logos, you can mention them in a factual way.

Leeds City Council has commissioned a brand which can be used by all, free of charge without restriction. Full details are available at www.leeds.gov.uk or E: [email protected]

Direction signing to your facility will not be provided by the Highway Authority and permission for others such as AA will be limited due to the amount of other temporary signing being placed on a large part of the highway network in Yorkshire. However, some limited, very local, signage provided by a third party may be authorised on a site specific basis.

You may wish to promote your accommodation on-line – through social media or a small website. Use images to showcase Leeds and Yorkshire and tell the consumer exactly what you are offering, including terms and conditions and a clear pricing structure. Use social media to engage with potential visitors particularly via:- Websites –www.letour.com and www.letour.yorkshire.com Twitter - @letour and @letouryorkshire Facebook – facebook.com/letour and facebook.com/LeTourYorkshire

Members of Welcome to Yorkshire also have the opportunity to advertise on letouryorkshire.com, the official Grand Depart website. They can also access, banners, images, toolkits and other recourses from Yorkshire.com

CTC, the national cycling charity operates the ‘Cyclists Welcome’ scheme. Cyclists Welcome establishments are cyclist-friendly, many of them recommended by CTC members. Listings include details of a variety of accommodation types, cafes and cycle hire operators. A basic "one line" listing can be included on the website free of charge or a more detailed entry can be paid for. www.cyclistswelcome.co.uk Tel: 0844 7368450

Contacts at Leeds City Council

Alcohol Licence Noise Nuisance Entertainment Licensing Section Environmental Protection Team T: 0113 247 4095 E: [email protected] E: [email protected] Millshaw Park Way, Leeds, LS11 0LS W:leeds.gov.uk/licensing T: 0113 3950143 (out of hours)

Building Regulations Parks and Countryside Building Control Services T: 0113 3957400 T: 0113 247 8209 E: [email protected] E: [email protected] Pedestrian and Vehicle Access Business Support Russ Martin, Highway Maintenance Manager, T: 0113 2475543 Highways and Transportation, Leeds City Council. E: [email protected] T: 0113 2474987 E: [email protected] Camp Site Licences Private Sector Housing Team, Environment and Housing Planning T: 0113 2477594 Development Enquiry Centre E: [email protected] The Leonardo Building, 2 Rossington Street, Leeds LS2 8HD. Commercial Waste Open: Monday to Friday 0830-1700 hrs (phone lines Environment Contact Centre close 1630 hrs Fridays), except Wednesdays 1000- T: 0113 222 4406 1700 hrs. E: [email protected] E: [email protected]. Tel: 0113 222 440.

Exhaust Fumes Premises Licence. Environmental Protection Team Entertainment Licensing Section E: [email protected] T: 0113 247 4095 Millshaw Park Way, Leeds, LS11 0LS E: [email protected] W: leeds.gov.uk/licensing Food Supply Food and Health Team Temporary Events Notice (TEN) – regulated T: 0113 247 6286 entertainment and/or sale of hot food or drink after E: [email protected] 11pm W: leeds.gov.uk/licensing Entertainment Licensing Section T: 0113 247 4095 Light Nuisance E: [email protected] Environmental Protection Team W: leeds.gov.uk/licensing E: [email protected] Millshaw Park Way, Leeds, LS11 0LS Tour de France E: [email protected]

Sign up to the Leeds City Council newsletter for the Tour de France – simply e-mail [email protected]

Tell us About your Camp Site

Please complete this questionnaire and return with a signed copy of our Temporary Accommodation Charter to [email protected] or the address shown below.

Contact and property details

Contact Name: Mr / Mrs / Miss / Ms

Address of accommodatio n:

Postcode:

Personal Persona telephone No: l email:

Booking Booking Telephone No: email:

Website:

Total number of tent Estimated number of people in total: pitches:

Total number of caravan pitches :

What is the minimum price? Complete as applicable. Per pitch per night: Per person per night: £ £

What is the minimum length of stay?

Please tick the facilities that you can offer:

Site Features Payment details Property Facilities

 Parking next to pitch  Cash only  Disabled facilities Dogs/pets accepted by Catering  Credit/debit card accepted  arrangement  Breakfast available  Euros accepted  Showers

 Evening meals  Cheques  Toilets

 Packed lunches provided  Paypal  Drinking water

Children Languages  Chemical toilet disposal Staff fluent in another  Children excluded  Electric hook up language. Please specify:  Minimum age for Gas cylinder   children exchange/refill

Please provide details of disable facilities, eg step free access, parking next to tents, disabled toilets.

Please provide a short general description about your site. Why should a visitor stay with you, and not someone else? Do you offer any unusual facilities; will you be providing entertainment?

Images Please supply an image of your accommodation, if you can, via email preferably as a jpeg. [email protected] Tick this box if you have supplied a picture of the property: 

Please return to:

Leeds City Council, Tour de France Team, Culture and Sport, City Development, 4th Floor Leonardo Building, Rossington Street, Leeds E: [email protected]

Temporary Accommodation Charter

To work with us

1. Work with Leeds City Council to help make the Tour de France a fantastic experience for all residents and visitors.

2. Give a warm Leeds and Yorkshire welcome to your visitors.

3. Be ready to find speedy resolutions to complaints in a polite and professional way.

4. Keep your accommodation/site clean and tidy and ask yourself would you like to sleep there?

5. Make sure your visitors know exactly what they are booking. Don’t oversell, look forward to happy visitors, not disappointed ones.

6. Provide visitors with clear, accurate information on price and payment.

7. Make sure you know your legal obligations and have adequate insurance cover.

8. Offer a welcoming service to all visitors. Do not discriminate by age, gender, race, relationship status, pregnancy status, sexual orientation, disability, gender reassignment, religion or belief, and guard against making assumptions about the characteristics of individuals.

9. Have a clear cancellation policy which is available to for your visitors before and after booking.

10. Help us to promote local events, direct your visitors to local restaurants and pubs and if you’re providing food use local producers where you can.

11. Know what is happening so you can tell your visitors about the great events taking place, the best place to view the race, places to eat and drink etc. As part of your commitment to this charter we will ensure you are kept up-to-date with the latest information concerning The Tour de France.

I agree to the Leeds Accommodation Charter

Signature …………………………………………………………………………………………………………….…….

Name ………………………………………………………………………………………………………………………

Business …………………………………………………………………………………………………………………..

Address ……………………………………………………..…………………………………………………………….

Please return to:

Leeds City Council, Tour de France Team, Culture and Sport, City Development, 4th Floor Leonardo Building, Rossington Street, Leeds, LS2 8HD. E: [email protected]

Best Practice : Camp Sites

You are not obliged to follow, but the Licensing criteria for camping and caravan sites are a useful guide.

Licensing Criteria Caravan Sites & Control of Development Act 1960 Touring Caravan and Campsite Site Conditions

General • The boundaries of the site shall be clearly indicated on the site, for example by fences or hedges. • A copy of these conditions shall be displayed in a conspicuous position on the site and maintained in a legible condition. • All site facilities and equipment required to be provided by these standards in connection with the site, shall be maintained in good condition and repair.

Density • Site density shall not exceed 75 units (tents, caravans or motor caravans) per hectare (30 units per acre) calculated on the basis of the usable area. • There should be a minimum of 2 metres between any unit and edge or kerb of any road.

Spacing • Every unit shall be not less than 6 metres from any other unit in separate family occupation and not less than 3 metres shall be permitted between units in any circumstances. • Emergency vehicles shall be able to secure access at all times to within 90 metres of any unit on the site.

Carriageways and Footpaths • Carriageways of a suitable material shall be provided within 45 metres of each pitch and toilet block. Each toilet block shall be connected to a carriageway by a footpath with a hard surface not less than 0.75 metres wide. Carriageways shall not be less than 4.00 metres wide, or if they form part of a one way system 2.75 metres wide.

Drinking Water Supply and Waste Water Disposal • There shall be an adequate supply of drinking water. Each pitch on a site should be no further than 90 metres from a water tap. At each tap there shall be a soak away or gulley. • Waste water disposal points shall be provided so that each pitch is no further than 90 metres from a waste water disposal point. • The drainage system and method of disposal of the waste water must be approved by the Licensing Authority.

Toilets: WCs and Chemical Closets • The scale of provision should be 1 WC and urinal for men and 2 WCs for women per 30 pitches and their location shall be to the satisfaction of the licensing authority.

Disposal Point for Chemical Closets • A properly designed disposal point for the contents of chemical closets shall be provided together with an adjacent adequate supply of water for cleansing containers.

Washing Points • There shall be a minimum of 4 wash basins supplied with water per 30 units; 2 each for men and women. They shall be adjacent to the toilets. • Where a site provides 70 or more pitches, provision of showers shall be on the scale of 1 shower per 25 pitches. Each shower shall have a supply of hot and cold water.

Electrical Installations • Where there is an electrical installation other than Electricity Board works and circuits subject to Regulations under Section 60 of the Electricity Act 1947, it shall be installed to the requirements of the Institution of Electrical Engineers’ Regulations for Electrical Installations (The IEE Wiring Regulations) for the time being in force and, where appropriate, to the standard applicable for the Electricity (Overhead Lines) Regulations 1970. Any installation shall be maintained in such a way as to prevent danger as far as reasonably practicable and should be periodically inspected and tested by a competent person in accordance with the IEE Wiring Regulations.

Refuse Disposal • Adequate provision shall be made for the storage, collection and disposal of refuse.

Fire Precautions • No unit shall be further than 90 metres from a fire point. At each fire point there shall be two water (gas expelled) extinguishers each of 9 litres capacity and complying with British Standard 5423:1980, together with a means of raising the alarm in the event of fire (eg a manually operated sounder, gong or hand operated siren). All fire fighting equipment susceptible to damage by frost shall be suitably protected. • This condition may be satisfied if hose reels capable of reaching all units in a 90 metre radius and ejecting water over a minimum of 5 metres are provided. • The fire points shall be clearly marked and easily accessible. All fire-fighting equipment shall be maintained in working order and kept available for use and for inspection by the licensing authority. • Each fire point should exhibit a conspicuous notice indication and action to be taken in case of fire and the location of the nearest telephone. The notice shall include the following: - • On discovering the fire: o Raise the alarm; o Ensure the affected unit is evacuated; o Call the Fire Brigade (The nearest telephone is sited …………………………………..) o If practicable, fight the fire using the equipment provided.

Liquefied Petroleum Gas • Arrangements for the storage of Liquefied Petroleum Gas (LPG) on the site shall be in accordance with the current Health and Safety Executive approved Code of Practice.

Site Notices • A sign indicating the name of the site shall be displayed at the site entrance. • Notices shall be displayed on the site indicating the action to be taken in the event of an emergency and show where the police, fire brigade, ambulance and local doctors can be contacted and the location of the nearest public telephone. Where practicable a telephone shall be provided on the site and the full address of the site shall be displayed near the telephone.

Overhead Lines • Warning notices shall be displayed on the supports for any such lines and at the site

Further advice can be obtained from Private Sector Housing Team, Environment and Housing, Leeds City Council. T: 0113 2477594. E: [email protected]

Best Practice : Cyclists Welcome

VisitEngland is the national organisation for tourism in England and amongst other things develops accommodation schemes and set standards. ‘Cyclists Welcome’ is a new scheme, which was developed with expert advice and support from the Countryside Agency and the Youth Hostel Association. To be accredited and promote yourself as part of the “Cyclists Welcome” scheme you have to be a member of the British Graded Holiday Parks Scheme. As this involves an annual fee, we are not expecting pop-up camp sites to join the scheme but the criteria are a useful resource when planning your site.

Facilities and Services • A separate and secure facility should be available with a heat source for drying outdoor clothing and footwear. • Bicycle rack suitable for locking bicycle to/adjacent to reception and other central facilities. • Lockable undercover area for safe overnight storage of bicycles and panniers, with an unobstructed entrance. • Access to facilities with water supply for washing bicycles and outdoor clothing. This should be clearly labelled and advertised and should be separate to the drinking water points, hose and/or bucket and cloth to be available. • Emergency cycle and puncture repair kit available centrally, and advertised as available in reception. Suggested items to include: tyre levers, puncture repair kit, lubricant, pump capable of being used for different valves, these may be charged for. • First Aid kit to be provided as appropriate to size of business, this may be located in a central point and advertised at reception. • Clothes washing facilities, laundry service or details of nearest launderette facility should be provided.

Food Arrangements • In the case of campers, where there is no cafe (or similar) serving hot drinks throughout the day on site or the facilities to make one, then an offer of a hot drink on arrival should be made to all campers (ie before or whilst pitching their tents). • Details and directions for the nearest food shop provided, if not available on site. This can be at a central, easily accessible information point. • Provision, on request, for the pre-ordering of basic grocery items prior to arrival for guests arriving without a car.

Information Provision • This can be at a central, easily accessible information point. • Details of nearest cycle hire outlets and cycle repair/spares shops available. • Details of nearest doctor, dentist, hospital, and all night chemists and vets (if pets accepted). Access to these details should be prominent and available 24 hours. • Maps and books available for reference on cycling in the area/details of local and regional cycling routes and organisations. • Information on local public transport and what cycle carriage facilities are available or contact details provided. Also details of any baggage transfer and taxi companies operating locally. • Weather information for the area displayed prominently and/or telephone numbers that can be called for the latest information by guests, if required. • Information on local attractions and events and/or local tourist information centre number and directions supplied. • Information provided on location and opening times of nearest shops, including directions. • Details of nearest bank/cash machine, public telephone, post office, post box and outdoor equipment shops. • Details displayed for rescue services, including Mountain Rescue and Coastguard (if appropriate) and stating 999 phone number (112 from a mobile phone). • Details displayed of the Countryside Code (www.countrysideaccess.gov.uk or 0845 100 3298). • Details of local restaurants and pubs offering food. • If group bookings are taken information should be available for groups on storage facilities, dining facilities/options, and pre arrival information required and provided.

Useful Information

Tour de France 2014 Running from Saturday 5 July to Sunday 27 July 2014, the 101th Tour de France will be made up of 21 stages and will cover a total distance of 3,656 kilometres (before ratification). www.letour.com

The Grand Départ 2014 Stage 1 : Saturday 5 July 2014 Leeds to Harrogate 190Km Starting in Leeds and finishing with a sprint into Harrogate, this stage also takes in the outstanding scenery and breathtakingly peaceful atmosphere of the Yorkshire Dales. Stage 2 : Sunday 6 July 2014 York to Sheffield 200KM A stage of ancient and modern, starting in York and finishing in Sheffield. This will definitely challenge the peloton with a blend of iconic climbs and countless, short, sharp climbs. www.letour.yorkshire.com

Welcome to Yorkshire Welcome to Yorkshire is the official Destination Management agency for Yorkshire with one clear priority, to make Yorkshire the most popular destination in the UK for business and leisure tourism. Members of Welcome to Yorkshire also have the opportunity to advertise on letouryorkshire.com, the official Grand Départ website. They can also access, banners, images, toolkits and other recourses from Yorkshire.com www.yorkshire.com

Visit Leeds The Visit Leeds team promotes the city as a great short break destination find out all the latest information about visitor attractions, what’s on, where to eat and shop. www.visitleeds.co.uk

CTC CTC, the national cycling charity, inspires and helps people to cycle and keep cycling. They work to protect and promote cycling to create a healthier, cleaner world, now and for the future. They want the UK to be a place where it’s easy and safe for people of all ages to cycle, whatever their ability, background or income. They believe that cycling is more than just transport; it makes you feel good, gives you a sense of freedom and creates a better environment for everyone. www.ctc.org.uk

British Cycling British Cycling is the national governing body for cycling as recognised by the UCI – the international federation for the sport. As such, British Cycling works across all levels and six disciplines of the sport (BMX, Mountain Bike, Cyclo- Cross, Road, Track and Cycle Speedway), from providing the support and encouragement people need to get riding their bikes for the first time, to being home to the hugely successful Great Britain Cycling Team. www.britishcycling.org.uk

Cycling in Leeds – Leeds City Council Full detail for opportunities to cycle (and walk) in Leeds including downloadable cycling maps, cycling Networks, the Cycling Consultation Forum and longer distance routes including the Transpennine Trail and The West Yorkshire Cycle Route. http://www.leeds.gov.uk/residents/Pages/Cycling-and-Walking.aspx

The Purple Guide to Health, Safety and Welfare at Music and Other Events (Draft) has been drawn up by the Events Industry Forum in consultation with the UK events industry, including representatives from regional and national Government. This publication is designed to replace the original ‘Purple Guide’ (HSG195) which was originally published by the Health & Safety Executive (HSE) in consultation with the industry.

Covering both legislation and good practice, this new guide has been designed to sign-post event organisers and suppliers to the practices and issues that need to be considered when events are being organised. The contents are not designed to be prescriptive and those using this guidance should undertake appropriate risk assessments and evaluations to evaluate the specific requirements of the specific events they are organising or involved with. www.thepurpleguide.co.uk The Health and Safety Executive is the national independent watchdog for work-related health, safety and illness. They are an independent regulator and act in the public interest to reduce work-related death and serious injury across the workplace. www.hse.gov.uk

The Food Standards Agency is responsible for food safety and food hygiene across the UK. They work with local authorities to enforce food safety regulations and have staff who work in UK meat plants to check that the requirements of the regulations are being met. They also commission research related to food safety. www.food.gov.uk

West Yorkshire Police offer a range of information for keeping your business and business premises safe and secure. www.westyorkshire.police.uk/crimeprevention

The Data Protection Act and the Information Commissioner’s Office The Data Protection Act controls how personal information is used by organisations, businesses or the government. Everyone who is responsible for using data has to follow strict rules called ‘data protection principles’ including making sure the information is used fairly and lawfully, used for limited, specifically stated purposes and is handled according to people’s data protection rights. There is stronger legal protection for more sensitive information, such as ethnic background, political opinions, religious beliefs, health, sexual health and criminal records. The Information Commissioner’s Office provides useful guidance on the Data Protection Act www.ico.org.uk

Further information on artificial lighting:- • Institution of Lighting Engineers – www.ile.org.uk • International Commission on Illumination (CIE) – www.cie.co.at • Lighting Industry Federation – www.lif.co.uk • Society of Light and Lighting – www.cibse.org.

Groundwork Leeds Groundwork Leeds is an environmental community charity with a green heart, working to improve people's prospects, promote greener living and working and create better places. Groundwork Leeds is part of the Federation of Groundwork Trusts which operates across England, Wales and Northern Ireland. The Environmental Business Services team provides training and advice to organisations on environmental business issues, including how to cut carbon to save money. www.yorkshire.groundwork.org.uk

BEAT BEAT is a dynamic, forward thinking charity, working actively with its local community to take up the environmental challenge. Working with individuals, schools, businesses and other organisations across Yorkshire, they deliver innovative and practical environmental projects which work towards a sustainable future. BEAT also provide a consultancy service in woodland creation/management, school grounds and green space creation, waste and recycling and energy efficiency.

NetRegs is a partnership between the Northern Ireland Environment Agency (NIEA) in Northern Ireland and SEPA in Scotland. Their website has some excellent free environmental guidance for small and medium-sized businesses including specific guidance for businesses in the hospitality, leisure and tourism industries. www.netregs.org.uk

Natural England and the Countryside Code Natural England is an Executive Non-departmental Public Body responsible to the Secretary of State for Environment, Food and Rural Affairs. Their purpose is to protect and improve England’s natural environment and encourage people to enjoy and get involved in their surroundings. The Countryside Code applies to all parts of the countryside. Most of it is just good common sense, designed to help us all to respect, protect and enjoy our countryside. www.naturalengland.org.uk

Department for Environment Food & Rural Affairs (DEFRA) DEFRA is the UK government department responsible for policy and regulations on environmental, food and rural issues. Their priorities are to grow the rural economy, improve the environment and safeguard animal and plant health. DEFRA is a ministerial department, supported by 37 agencies and public bodies. www.gov.uk/government/organisations/department-for-environment-food-rural-affairs Visit England VisitEngland is the country’s national tourist board. Its role is to grow the value of tourism by working in partnership with the industry to deliver inspirational marketing campaigns and to provide advocacy for the industry and our visitors. The organisation’s work is underpinned by robust research and customer insights. VisitEngland offers an extensive range of business support tools and resources, including the Accommodation Know How website, Quality Edge magazine, and Access Statement and Green Start tools. www.visitengland.org/busdev/bussupport www.accommodationknowhow.co.uk

Tourism for All UK Tourism for All UK is a national charity dedicated to making tourism welcoming to all. It works to removed barriers to make tourism possible for everyone – whether you are young, old, a mum pushing a buggy, a wheelchair user, a visually or hearing impaired person, a carer or someone recovering from an accident or an illness www.tourismforall.org.uk

The Association of Caravan and Camping Exempted Organisations represents over 200 caravan and camping clubs who hold a Certificate of Exemption issued by one of three authorities; Natural England, The Welsh Assembly Government or The Scottish Government. An elected committee of unpaid officers runs the association on behalf of the member clubs. www.acceo.org

Local Charities Local re-use organisations able to use camping equipment, clothing etc left behind by campers to raise funds for their work supporting the homeless, disadvantaged and disabled people of Leeds. Emmaus Leeds 0113 2484288 Leeds and Moortown 0113 2739727 St Judes 0113 2450800 Safe Haven 0113 3451218 SLATE 0113 2704005 Sydney Bridge 0113 2175388

Suppliers

4Serve Ltd 4Serve Ltd provides contract cleaning services throughout the region including on site management and after event cleaning. 4Serve are also able to offer bulk bottled drinking water to sites in 10ltr or 18 litre containers through their sister company AquaPoint. W: 4serve.co.uk & aquapointwatercoolers.co.uk E: [email protected] T: 07739 173 483/0844 288 47 44 C: Bob Procter, Sales Director

Associated Waste Management Associated Waste Management is a leading independent integrated waste management business in Yorkshire which operates across the breadth of the waste management chain. They provide waste collection, treatment and recycling, and disposal services to around 2,000 local and national customers in the industrial, commercial and municipal sectors. W: awm.uk.com E: [email protected] T: 0845 4567 128 C: Mike Robinson – Group Marketing Manager

Breeze Action Adventure Equipment Hire The Leeds City Council Breeze team organises events across the city for children and young people. Their Action Adventure Equipment is available to hire and includes a wide variety of inflatable activities, including mini pool balls, sumo suits, bouncy castle, giant Twister, rock climbing and obstacle course. W: breezeleeds.org/pg/252/Breeze_Action_Adventure_Equipment_Hire E: [email protected] or [email protected] C: Jason Tabor or Darren Ellis

Campmania Campmania has a number of rental options for tents and sleeping equipment that are designed to appeal to cyclists and those travelling light. Campmania will supply rental tents and sleeping bags and mats to landowners / camp site operators (or pre-sell them). The package appeals to cyclists who simply turn up, collect their tents and bring them back at the end of the event. Some administration by the camp site operator will be required. E: [email protected] for further information. W: campmania.co.uk T: 0844 979 8585

Cyclehoop Ltd Cyclehoop can supply temporary bike parking for events and provide a full service including design, supply and installation. Temporary bike parking products include a popular Car Bike Port which converts one car parking space into 10 cycle parking spaces, low cost cycle parking constructed from barriers and scaffolding poles and collapsible bike racks. Chosen by Transport for London to be the official provider of temporary cycle parking for the London 2012 Olympic Games. W: cyclehoop.com E: [email protected] T: 0208 699 1338 C: Lloyd Musto, Sales & Client Account Manager

KC Conveniences – Portable Toilet Hire for all Occasions A family-run business based near Thirsk, North Yorkshire. Specializing in providing mobile toilet solutions to large and small events. K C Conveniences have many years’ experience in the events industry so are able to advise which units would best suit your requirements. Seven day-a-week support. Servicing carried out by trained, experienced staff and wherever possible environmentally friendly products are used. W: kc-conveniences.com E: [email protected] T: 01845 574569 C: Paul Cowton

TheLazyCamper.co.uk Preparing your campsite for the Tour de France could be made easy with the Lazy Camper who can offer a simple range of tents and packaged camping kit, perfect for first time campers. The Lazy Camper takes the hard work out of buying camping essentials and sells them in one neat package, saving time, effort and money. The Lazy Camper, based in Huddersfield, is looking to support local enterprising businesses setting up temporary campsites for the Tour de France. You can take pre orders for Lazy Camper tents and packages will be delivered to you for free for guests to collect on arrival. You will generate income through commission on all orders. You can also offer the ultimate Lazy Camping experience with The Lazy Camper pre-pitching tents. Other services include pop up camp shops. W: thelazycamper.co.uk E: [email protected] T: 0787 619 7516 C: Jacob Hill

Local Concept – translation service With over 12 million international spectators arriving in Yorkshire over the 3 weeks surrounding the Tour de France, being able to communicate with them in their own language is going to significantly increase your chances of securing their business. Local Concept understand this market more than any other. With over 20 years of Translation and Localisation experience; their staff are ideally placed to help you. Local Concept can provide translations for directions, menus, websites, rules, advice or just straight up marketing material translated into any of the visiting guests’ preferred languages. Special discounted rates for anyone providing product or services for the Tour de France - please quote reference #LeTour2014. W: www.localconcept.com E: [email protected] T: 01484 443055 or:07798891713 C: Terry Lambert

Nixons Nixons can provide you with portable toilets for hire throughout the UK, and wherever possible offer a next day delivery service. Ordering could not be easier, you can order online or call their friendly staff today. Orders can be made on the spot via debit/credit card, or you can apply for a credit account online with a speedy 24 hour response rate. With over 40 years-experience and friendly experienced staff, Nixons are dedicated to giving each customer the best experience possible. This family-run business keeps the personal relationship with customers, with the professional systems of a large corporate company. As well as portable loos, Nixons can supply single shower units with all electric water heating systems. These units require an electric power supply on site, and we will confirm power levels required should you enquire about hiring shower units. W: nixontoilethire.co.uk E: [email protected] T: 07917 507300 C: John Bathgate

William G. Search Limited – Setting Hire Standards within the Event Industry William G Search Limited is a family run business that has been supporting both local and national events for 67 years. The head office in Leeds can cater for all your event needs including a wide range of portable toilets, showers and accommodation units. We offer a friendly, personal and professional service by our dedicated team who are trained to the highest standards in ensuring delivery, servicing and the siting and collection of units is completed in a safe manner to the agreed schedule. W: wgsearch.co.uk E: [email protected] T: 01132639081 C: Mark Walker

Leeds City Council implies no recommendation by inclusion in the above list and it should be noted that other suppliers are available.

If you would like your business to appear on this list please e-mail [email protected]