Minutes of a Full Council Meeting of Gamlingay Parish Council held at the Eco Hub, Stocks Lane, on Tuesday 10th November 2015 at 7.30pm.

Present: J McGeady (Chair), P Dolling, S Groom, A Foster, R Spurling, J Wright, G Burne, B Perry, C Sale and S Hemmings. Clerks L Bacon and K Rayner. District Councillor B Smith, County and District Councillor S Kindersley and 0 members of the public.

97. To receive apologies for absence – D Finnigan-delayed, A Knibbs, C Smith, T Gurney- previous engagement, G Brass -delayed 98. To receive declarations of interest from councillors on items on the agenda:-J W-101- First School, guides and football clubs-parent of child- noted. 98.1 To receive written requests for dispensations for disc losable pecuniary interests-G Burne- Trustee of GCC Ltd-noted. 98.2 To grant any requests for dispensations as appropriate- none 99. To receive any representations from Members of the Public and Press relating to items of business on this agenda during a fifteen minute Open Forum-no members present. 100. To approve and sign as a correct record the Meeting Minutes of 13th October 2015- agreed and signed noting S Hemmings was present. To note meeting of F and GP on 3rd November- noted. 101. To consider Any Matters Arising from these minutes- i). Full Council item 82- to note result of First School consultation-noted, ii)F&GP items 5.2 Grant application Sunshine Pre School-resolved to approve £300 grant for room divider.. 6.2(i).Bowls Club letter included in pack (for information only)-noted response to be made from F&GP meeting. 102. Monthly round up from village groups- a) Forward Gamlingay! BS advised that working with young people to gain employment-identified two delivery partners to do some work-provide skills training, hedge laying,dry stone walling/bricklaying. FG! is to put forward proposals to FC to the January 2016 meeting. b) GEAG –no members present. 103. District and County Councillors reports- Cllr Smith, and Cllr Kindersley (District and County representative)SK peeved by anonymous correspondent in Chronicle which was not representative of community views-95% correspondence received by SK was broadly in favour of the proposals.SK was one of four Councillors who agreed extension to free transport to Comberton. SK advised he was aware of the concerns of GVC and First school impacts, but answer lies with Stratton –parents can select their preferred school within the village. 20mph zone outside GVC- meeting with Karen Lunn- revised scheme to be consulted. JMcG thanked SK for help with this scheme. Further work on the Local Plan has been completed-19,000 only 500 additional houses have been identified over the plan period. Any further release on greenbelt land will cause significant harm. SK pleased with the result of the West Rd application- applicants will have to start again. County Council budget- cuts-need to find £41m of savings-proposed to cut the mobile library service has been identified-one area of cuts and increasing income/fines revenue. Current budget out for public consultation- please comment. Cllr Smith –bollards at Blythe Way- 85% response to survey it was agreed to remove/alter bollards-footway/road quality still unsatisfactory. Greensand Ridge- more funding available cycle way proposals- meeting planned to discuss options with Project Officer and JMcG to establish eco hub as start/finish of Greensand Ridge walk. Cashpoint machine- is not being re- introduced. Willow dome- funded by GCT Ltd for Lower Field –grant has been secured. Weds 18th scythe removal of wildflower seeds/stems planned with SCDC ecology Officer.

Bourn Airfield development is to be brought forward-3,200 properties likely. Gritting cuts this year-will be 30% coverage. Cambridge city are looking at options for congestion charging/free Park and Ride also looking at Park and Cycle options. Boundary review- Gamlingay ward likely to be on its own. The Planning Service is likely to be shared with Huntingdon and Cambs City in future. New Development Control Officer employed to improve service levels. SH advised the gate on Station Rd has been mended. 104. To receive reports from other initiatives involving the Parish Council

104.1 Cinques Common-latest-meeting arranged Weds 25th at 7pm for councillors (PD). 104.2 Millbridge brook- i. IDB works report -BS advised completed work by hand- now recorded as ecology project. Ground too wet for large vehicles.BS to write and thank for extra care taken this year (SH) They cut 1 ft above water level to not disturb water voles. 104.3 Butts Working party –Completion- delayed due to bad weather and opening date-to be confirmed, seesaw replacement update-fitting price £90 accepted. 104.4 Hub phase 2 – i) Progress report BS-snagging Friday 13th November-list to finish off over next two weeks. Loop system in main hall still being resolved. ii) Site meeting report-table tennis table going in this week, gate to Butts has been turned round, with steps/gravel base. Grass seeding starting to come through. Shrub planting at front looks good. Bare root hedging to follow. Fordham’s one year maintenance responsibilities include managing the wildflower turf. Red tarmac- colour is not right- see if can get a discount. Budget looks OK. Fixtures and fittings not ordered all in one go-some bits still to order. Outside lights changing to LED’s-on snagging list. Car park lights go off at midnight and come on at 6.30am. PD advised attended snagging tour, providing information on Long term maintenance schedule. SH asked when external toilet will be removed- BS shortly. Blinds on meeting room space only. There will be no black out on roof lights in main hall due to cost. Skateboard activities- should move to rear once plaza is open for use. Red permeable surfaces- must not salt them as will damage material. iii) delivery of vehicle- arrived on 4th November. Risk Assessment will go to next F&GP. iv) Outside space – clarification of areas of responsibility –car park and pavilion (for insurance purposes- LB explained side letters to be signed on completion, confirming boundaries on the pink map. Plan shows GCC Ltd responsibilities for front car park, Parish Council is responsible for the garages and Plaza area and wooden gates onto recreation field. Resolved to approve side letters and pink plan, and resolved Parish Council employee (Handyman) to initially cover maintenance responsibilities for one year (and then review) .v. Boundary fencing problems-SH advised this was being replaced in two weeks. vi. Planting scheme completion and maintenance- request that Fordham’s attend office on visits (for monitoring purposes) 104.5 Old Methodist Chapel/WI hall – Installation of cage on heating fan (OMC)-to be implemented shortly. Snagging list (WI)-PD to do. Painting quotations (WI)-to follow, WI Management Group meeting 11th November 7pm- noted. 104.6 Church Street i. Parking improvements –Resolution from F and GP to arrange meeting – dates suggest JC to advise two suitable dates. ii. Christmas lights – arrangements-the same volunteers have agreed to install again this year-£1625 in budget for new socket, and electrical checks. Possible switch on Sat 28th November at 5pm-both schools to be asked for pupil representative for switch on. LB ask Co-Op for new light location and permission to use electricity. 104.7 Neighbourhood Plan – Next meeting 17th November-mainly about school projects, and review of progress. 104.8 Cemetery & Churchyards – i. New cemetery a) Scheme progress report. Arbour detail amendments proposal. Resolved to retain ash arbour feature and request metal

stays to protect wooden feet to be concreted in. PD requested specification detail for consideration. 104.9 Library-visitors, new members and hours report for October noted.

105. Financial i. To be approved- Cheques list BACS and Direct debits –agreed and signed, noting salaries included due to Precept meeting ii. Purpose of Precept meeting 24th November –all councillors to attend to go through proposed budget 2016/17 and resolve income and rental fees and hire fees for Plaza. Internal auditor quote received has quadrupled potential costs. 106. Recreation Spaces- The Plaza (Pavilion)- Hire fees for dedicated use of performance area/outside space/policy for hire-to next meeting. 107. South Cambridgeshire District Council- i. Update- Planning policy monthly and Local Plan -noted,ii) Parish Planning workshop-feedback-can refer in special circumstances. G Burne thanked for attending. iii) The Wheatsheaf- nomination as Asset of Community Value-confirmation was noted. iv) S/1338/15/OL- Resolution of SCDC Planning Committee-West Rd application- was noted. v) Street naming- West Road 10 dwellings- proposal. Resolved to propose Cowslip Lane as an alternative proposal to reflect historic name of West Road (proposed by RS) 108. Cambs County Council – i. Highways 20mph zone- Station Rd-noted. KR is to contact residents affected by the revision. ii. Request for 20mph zone on Mill St, and concerns expressed over articulated lorry using short cut (B1040).Referred to Neighbourhood Plan group. KR is to respond in writing. Clerk to contact A Zerny about lorry accident in Potton last week. 109. Gamlingay Post Office- proposed press statement- to be approved by CS/Manjit Mal. 110. Police – latest-car thefts noted. 111. Staffing and Councillor matters- PF role- staffing meeting to be held tomorrow to discuss PF role. Item to Precept meeting 24th November meeting, formal recommendation to Full Council 8th December. Resignation of A. Knibbs noted with regret. Clerk to write thank you letter. Vacancy to be advertised.

112. General Correspondence – Available in the office-noted a) Mill St cashpoint- issue. Clerk to seek clarification from Barclays Bank. 113. Items for the next agenda –Completion of the Eco Hub, The Butts Play area and precept. 114. To note the dates of the next Parish Council and Committee meetings TO BE HELD IN THE KIER SUITE AT THE ECO HUB

Next Full Council meeting -Tuesday 8th December 2015 - 7.30pm. Refreshments served after the meeting. Precept Meeting (all Councillors) Tues 24th November 2015 at 7.30pm Planning meetings 7pm prior to all meetings.

115. To formally record the time of closure of the Parish Council Meeting -9.20pm

Signed…………………………….

Dated……………………………….