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St Ives Town Council

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St Ives Town Council TWINNED WITH STADTALLENDORF Town Clerk: Alison Benfield BA(Hons) FSLCC St Ives Town Council, Town Hall, Market Hill, Old Riverport, St Ives, Cambridgeshire, PE27 5AL Telephone: 01480 388929 email: [email protected] website: www.stivestowncouncil.gov.uk Issued: 6 September 2018 Town Mayor and Members of St Ives Town Council You are hereby summoned to attend a Meeting of St Ives Town Council to be held on Wednesday 12 September 2018 in the Town Hall St Ives at 8:00pm Alison Benfield BA(Hons) FSLCC Town Clerk PRAYERS The Town Mayor’s Chaplain will say prayers prior to the commencement of the Meeting. AGENDA C89.00 APOLOGIES FOR ABSENCE To receive and note apologies for absence. C90.00 DECLARATIONS OF INTEREST To receive Declarations of Disclosable and/or Non-Disclosable Pecuniary Interests as set out in Chapter 7 of the Localism Act 2011 and the nature of those interests relating to any Agenda item. C91.00 PUBLIC PARTICIPATION A maximum of 15 minutes is permitted for members of the public to address the Committee in accordance with the Town Council’s approved Public Participation Policy. C92.00 MINUTES To confirm as a correct record the Minutes of the Meeting of the Town Council held on 11 July 2018 (copy herewith). C93.00 TOWN MAYOR'S ANNOUNCEMENTS C93.01 To receive the Town Mayor and Deputy Town Mayor’s engagements list (copy herewith). C93.02 To receive verbal report from Town Mayor on Councillor conduct. C94.00 COMMITTEE REPORTS To receive Minutes of the Meeting of the following Committees and to consider any recommendations contained therein: C94.01 Planning Committees Held on 11 July, 25 July, 1 August (Extraordinary) and 15 August 2018 (copies herewith) C20180912 Page 1 of 4 C94.02 Amenities Committee To note that the meeting scheduled for 25 July was cancelled. C94.03 Personnel Committee Held on 18 July 2018 (copy herewith). C94.04 Property Committee Held on 25 July 2018 (copy herewith). C94.05 Promotion & Publicity Committee Held on 18 July 2018 (copy herewith). C94.06 Norris Museum Held on 18 July 2018 (copy herewith). C95.00 CIVIC WORKING PARTY To consider report from Working Party Meeting held on 5 July 2018 (copy herewith). C96.00 ‘TOMMY’ SILHOUETTE To consider report from the Town Clerk (copy herewith) C97.00 POLICIES AND PROCEDURES To receive report from Town Clerk (to follow). C98.00 STRATEGIC PLAN To receive report from Town Clerk (copy herewith). C99.00 HUNTINGDONSHIRE VOLUNTEER CENTRE To consider the possibility of a Memorandum of Understanding between HVC and the Council to support ongoing funding to maintain the core activities of the group (copy herewith). C100.00 TOWN EVENTS C100.01 World War I ‘Battle’s Over’ Programme of events (copy herewith). C100.02 Town Mayor’s thanks to volunteers (to follow). C101.00 MORRISON’S BUS SERVICE To respond to consultation from Cambridgeshire County Council on subsidised bus service (copy herewith). Items to Note These items are for report only and do not require decision. They will only be discussed if requested. C102.00 ORDERS FOR PAYMENT To receive the schedule of Orders for Payment (copy herewith). C20180912 Page 2 of 4 C103.00 BANK RECONCILIATION STATEMENT To receive the Bank Reconciliation Statement (copy herewith). C104.00 BUDGET REPORT To receive the Budget Report (copy herewith). C105.00 POLICE MATTERS C106.00 CCTV REPORT To receive the CCTV reports (copies herewith). C107.00 REPORTS FROM OTHER BODIES C107.01 Huntingdonshire Volunteer Centre To receive Organiser’s Report (copy herewith). C108.00 COUNTY COUNCIL MATTERS To receive reports from County Councillors for St Ives. C109.00 DISTRICT COUNCIL MATTERS To receive reports from District Councillors for St Ives. C110.00 ROLLING PROGRAMME To receive the Rolling Programme (copy herewith). C20180912 Page 3 of 4 THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK C20180912 Page 4 of 4 MINUTE BOOK C20180711 Minutes of the Meeting of St Ives Town Council held at the Town Hall St Ives on the Wednesday 11 July 2018 Present: Town Mayor: Councillor Dr T Drye Deputy Town Mayor: Councillor D Rowe Councillors: R Bellamy, J Davies, N Dibben, L Davies, R Fuller, P Hussain, M King, B Luter, J Pallant, Dr C Pegoraro, P Pope, J Tiddy In attendance: P&C Commissioner: J Ablewhite Town Clerk: A Benfield Committee Clerk: S Rawlinson PRAYERS The Town Mayor’s Chaplain said prayers prior to the commencement of the Meeting. C70.00 APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors A Ayers-Wilson, R D'Souza and P Pope (business commitments) and Councillor A Dickinson (Personal). C71.00 DECLARATIONS OF INTEREST No declarations were made. C72.00 PUBLIC PARTICIPATION Police and Crime Commissioner, Jason Ablewhite, addressed the meeting. He hoped to create a better relationship between the PCC's office and strategic partners. Not working together previously had cost the town some investment. He had created other parish forums where the PCC and Senior Commander attend and liaise with local parishes. He believed the Town Council and the PCC could now work effectively together. The Town Mayor thanked the Commissioner for his comments and looked forward to working together in the future. C73.00 MINUTES RESOLVED: that the Minutes of the Special Meeting of the Town Council held on 13 June 2018 and the regular Council Meeting held on the same day be confirmed as a correct record and signed by the Town Mayor. C74.00 TOWN MAYOR'S ANNOUNCEMENTS The Town Mayor and Deputy Town Mayor’s engagements list was noted. The Town Mayor thanked his Deputy for fulfilling some engagements on his behalf. He thanked the staff of the Town Hall for the extra work carried out for the Freedom of the Town event. Many visitors had enjoyed the day. He asked the Town Clerk to pass on his Chairman’s thanks to all those who helped with the event. Initials C20180711 MINUTE BOOK He offered his belated congratulations to Councillor J Davies on his appointment to Vice Chairman of HDC and to Councillor R Fuller on his appointment to Deputy Leader of the Council. C75.00 COMMITTEE REPORTS The following minutes were received. C75.01 Planning Committees The minutes of 13 and 27 June 2018 were received. Committee Chairman, Councillor Dibben, reminded members of the forthcoming consultation on the Houghton Grange site. C75.02 Amenities Committee The minutes of 27 June 2018 were received. The Committee's resolutions regarding the new bus stop were noted together with the possible recommendation to be put to Council that if consents were received the bus stop be funded from CIL monies. C75.03 Civic Working Party It was noted that this item had been withdrawn and would be referred to the September meeting of the Council. C76.00 MEMBERSHIP OF COMMITTEES AND WORKING GROUPS The Town Clerk reported that there were still several vacancies on committees and external bodies and that if any Members wished to become representatives on any of them to contact her. It was noted that since the Annual Meeting Councillor L Davies had joined the Amenities and Personnel Committees. The Town Mayor agreed to join the Planning Committee as a full member rather than just ex officio. RESOLVED: that the information be received and Committee membership details be updated. C77.00 LOCAL HIGHWAYS INITIATIVE BIDS Three schemes had been put forward by Members and the Town Mayor asked the proposers to introduce their proposals: C77.01 The Broadway/Ramsey Road Crossing Councillor J Davies stated that this issue was first raised four years ago by a resident with concerns at the speed of cars rounding the corner from Ramsey Road into The Broadway. There had been several RTA's in this area and the bollards at the end of The Waits had sustained damage in the past as had buildings in that area. Residents using disability scooters were unable to cross in that area due to the raised pavements. His proposal was for a raised tabletop crossing to slow traffic and be a Chairman’s crossing point for disabled persons. Initials MINUTE BOOK C20180711 C77.02 Houghton Road Lights Councillor Dibben had investigated this further and noted that the lights did not go red at the same time resulting in vehicles crossing at the wrong time. There had been two minor incidents a few years ago but nothing more recent. He considered that given the high cost of additional cameras and the low incident rate it was uncertain if this bid would prove successful. C77.03 Needingworth Road Crossing Councillor Hussain reported problems in this area with heavy traffic for more than 15 years. There had been several accidents on Needingworth Road, several of them quite serious. This was a very busy, high traffic area with a narrowing road span near to the mobile home park, the nursery the mosque, the hotel and the church and there was no crossing point which would benefit particularly senior citizens living in that area and the many children regularly using nursery facilities and Warner's Park. Councillor Dibben agreed that his proposal for Houghton Road lights be withdrawn in favour of submitting the two other schemes to the County Council for consideration. RESOLVED: that the proposals for The Broadway/Ramsey Road and Needingworth Road crossings be submitted to the County Council for consideration. C78.00 RELATIONS WITH THE MEDIA The Town Mayor wished to clarify the Council's policy for dealing with the media following the recent unfortunate release of confidential information into the public domain. He stressed that only the Town Clerk or himself were authorised to communicate officially with the press on Town Council matters although individual members were at liberty to speak to the press as private individuals not as elected members.
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