TWINNED WITH STADTALLENDORF Town Clerk: Alison Benfield BA(Hons) FSLCC St Ives Town Council, Town Hall, Market Hill, Old Riverport, St Ives, Cambridgeshire, PE27 5AL Telephone: 01480 388929 email: [email protected] website: www.stivestowncouncil.gov.uk
Issued: 6 September 2018
Town Mayor and Members of St Ives Town Council
You are hereby summoned to attend a Meeting of St Ives Town Council to be held on Wednesday 12 September 2018 in the Town Hall St Ives at 8:00pm
Alison Benfield BA(Hons) FSLCC Town Clerk
PRAYERS The Town Mayor’s Chaplain will say prayers prior to the commencement of the Meeting.
AGENDA
C89.00 APOLOGIES FOR ABSENCE To receive and note apologies for absence.
C90.00 DECLARATIONS OF INTEREST To receive Declarations of Disclosable and/or Non-Disclosable Pecuniary Interests as set out in Chapter 7 of the Localism Act 2011 and the nature of those interests relating to any Agenda item.
C91.00 PUBLIC PARTICIPATION A maximum of 15 minutes is permitted for members of the public to address the Committee in accordance with the Town Council’s approved Public Participation Policy.
C92.00 MINUTES To confirm as a correct record the Minutes of the Meeting of the Town Council held on 11 July 2018 (copy herewith).
C93.00 TOWN MAYOR'S ANNOUNCEMENTS C93.01 To receive the Town Mayor and Deputy Town Mayor’s engagements list (copy herewith). C93.02 To receive verbal report from Town Mayor on Councillor conduct.
C94.00 COMMITTEE REPORTS To receive Minutes of the Meeting of the following Committees and to consider any recommendations contained therein:
C94.01 Planning Committees Held on 11 July, 25 July, 1 August (Extraordinary) and 15 August 2018 (copies herewith)
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C94.02 Amenities Committee To note that the meeting scheduled for 25 July was cancelled.
C94.03 Personnel Committee Held on 18 July 2018 (copy herewith).
C94.04 Property Committee Held on 25 July 2018 (copy herewith).
C94.05 Promotion & Publicity Committee Held on 18 July 2018 (copy herewith).
C94.06 Norris Museum Held on 18 July 2018 (copy herewith).
C95.00 CIVIC WORKING PARTY To consider report from Working Party Meeting held on 5 July 2018 (copy herewith).
C96.00 ‘TOMMY’ SILHOUETTE To consider report from the Town Clerk (copy herewith)
C97.00 POLICIES AND PROCEDURES To receive report from Town Clerk (to follow).
C98.00 STRATEGIC PLAN To receive report from Town Clerk (copy herewith).
C99.00 HUNTINGDONSHIRE VOLUNTEER CENTRE To consider the possibility of a Memorandum of Understanding between HVC and the Council to support ongoing funding to maintain the core activities of the group (copy herewith).
C100.00 TOWN EVENTS C100.01 World War I ‘Battle’s Over’ Programme of events (copy herewith). C100.02 Town Mayor’s thanks to volunteers (to follow).
C101.00 MORRISON’S BUS SERVICE To respond to consultation from Cambridgeshire County Council on subsidised bus service (copy herewith).
Items to Note These items are for report only and do not require decision. They will only be discussed if requested.
C102.00 ORDERS FOR PAYMENT To receive the schedule of Orders for Payment (copy herewith).
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C103.00 BANK RECONCILIATION STATEMENT To receive the Bank Reconciliation Statement (copy herewith).
C104.00 BUDGET REPORT To receive the Budget Report (copy herewith).
C105.00 POLICE MATTERS
C106.00 CCTV REPORT To receive the CCTV reports (copies herewith).
C107.00 REPORTS FROM OTHER BODIES C107.01 Huntingdonshire Volunteer Centre To receive Organiser’s Report (copy herewith).
C108.00 COUNTY COUNCIL MATTERS To receive reports from County Councillors for St Ives.
C109.00 DISTRICT COUNCIL MATTERS To receive reports from District Councillors for St Ives.
C110.00 ROLLING PROGRAMME To receive the Rolling Programme (copy herewith).
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C20180912 Page 4 of 4 MINUTE BOOK C20180711 Minutes of the Meeting of St Ives Town Council held at the Town Hall St Ives on the Wednesday 11 July 2018
Present:
Town Mayor: Councillor Dr T Drye
Deputy Town Mayor: Councillor D Rowe
Councillors: R Bellamy, J Davies, N Dibben, L Davies, R Fuller, P Hussain, M King, B Luter, J Pallant, Dr C Pegoraro, P Pope, J Tiddy
In attendance: P&C Commissioner: J Ablewhite Town Clerk: A Benfield Committee Clerk: S Rawlinson
PRAYERS The Town Mayor’s Chaplain said prayers prior to the commencement of the Meeting.
C70.00 APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors A Ayers-Wilson, R D'Souza and P Pope (business commitments) and Councillor A Dickinson (Personal).
C71.00 DECLARATIONS OF INTEREST No declarations were made.
C72.00 PUBLIC PARTICIPATION Police and Crime Commissioner, Jason Ablewhite, addressed the meeting.
He hoped to create a better relationship between the PCC's office and strategic partners. Not working together previously had cost the town some investment. He had created other parish forums where the PCC and Senior Commander attend and liaise with local parishes. He believed the Town Council and the PCC could now work effectively together.
The Town Mayor thanked the Commissioner for his comments and looked forward to working together in the future.
C73.00 MINUTES
RESOLVED: that the Minutes of the Special Meeting of the Town Council held on 13 June 2018 and the regular Council Meeting held on the same day be confirmed as a correct record and signed by the Town Mayor.
C74.00 TOWN MAYOR'S ANNOUNCEMENTS The Town Mayor and Deputy Town Mayor’s engagements list was noted.
The Town Mayor thanked his Deputy for fulfilling some engagements on his behalf.
He thanked the staff of the Town Hall for the extra work carried out for the Freedom of the Town event. Many visitors had enjoyed the day. He asked the Town Clerk to pass on his Chairman’s thanks to all those who helped with the event. Initials
C20180711 MINUTE BOOK He offered his belated congratulations to Councillor J Davies on his appointment to Vice Chairman of HDC and to Councillor R Fuller on his appointment to Deputy Leader of the Council.
C75.00 COMMITTEE REPORTS The following minutes were received.
C75.01 Planning Committees The minutes of 13 and 27 June 2018 were received.
Committee Chairman, Councillor Dibben, reminded members of the forthcoming consultation on the Houghton Grange site.
C75.02 Amenities Committee The minutes of 27 June 2018 were received.
The Committee's resolutions regarding the new bus stop were noted together with the possible recommendation to be put to Council that if consents were received the bus stop be funded from CIL monies.
C75.03 Civic Working Party It was noted that this item had been withdrawn and would be referred to the September meeting of the Council.
C76.00 MEMBERSHIP OF COMMITTEES AND WORKING GROUPS The Town Clerk reported that there were still several vacancies on committees and external bodies and that if any Members wished to become representatives on any of them to contact her.
It was noted that since the Annual Meeting Councillor L Davies had joined the Amenities and Personnel Committees.
The Town Mayor agreed to join the Planning Committee as a full member rather than just ex officio.
RESOLVED: that the information be received and Committee membership details be updated.
C77.00 LOCAL HIGHWAYS INITIATIVE BIDS Three schemes had been put forward by Members and the Town Mayor asked the proposers to introduce their proposals:
C77.01 The Broadway/Ramsey Road Crossing Councillor J Davies stated that this issue was first raised four years ago by a resident with concerns at the speed of cars rounding the corner from Ramsey Road into The Broadway.
There had been several RTA's in this area and the bollards at the end of The Waits had sustained damage in the past as had buildings in that area.
Residents using disability scooters were unable to cross in that area due to the raised pavements. His proposal was for a raised tabletop crossing to slow traffic and be a
Chairman’s crossing point for disabled persons. Initials
MINUTE BOOK C20180711 C77.02 Houghton Road Lights Councillor Dibben had investigated this further and noted that the lights did not go red at the same time resulting in vehicles crossing at the wrong time. There had been two minor incidents a few years ago but nothing more recent. He considered that given the high cost of additional cameras and the low incident rate it was uncertain if this bid would prove successful.
C77.03 Needingworth Road Crossing Councillor Hussain reported problems in this area with heavy traffic for more than 15 years. There had been several accidents on Needingworth Road, several of them quite serious.
This was a very busy, high traffic area with a narrowing road span near to the mobile home park, the nursery the mosque, the hotel and the church and there was no crossing point which would benefit particularly senior citizens living in that area and the many children regularly using nursery facilities and Warner's Park.
Councillor Dibben agreed that his proposal for Houghton Road lights be withdrawn in favour of submitting the two other schemes to the County Council for consideration.
RESOLVED: that the proposals for The Broadway/Ramsey Road and Needingworth Road crossings be submitted to the County Council for consideration.
C78.00 RELATIONS WITH THE MEDIA The Town Mayor wished to clarify the Council's policy for dealing with the media following the recent unfortunate release of confidential information into the public domain.
He stressed that only the Town Clerk or himself were authorised to communicate officially with the press on Town Council matters although individual members were at liberty to speak to the press as private individuals not as elected members.
He requested that members gave careful consideration to their actions when dealings with the media.
RESOLVED: that the information be received and noted.
C83.00 POLICE MATTERS Members agreed to bring this item forward as the PCC was in attendance and might wish to comment.
Mr Ablewhite stated that speeding was a county-wide concern. He had made money available via the Casualty Reduction Fund to re-introduce the post of Casualty Reduction Co-ordinator and a full-time Speedwatch Co-ordinator. In addition, he had commissioned Driver Awareness Courses.
Funding and support was available via his office if volunteers in St Ives wanted to start up a Speedwatch.
The Town Mayor thanked the PCC for attending the meeting.
Chairman’s Initials
C20180711 MINUTE BOOK C79.00 CODE OF CONDUCT The Town Clerk reported the outcome of a recent Code of Conduct investigation which found that Councillor Fuller was not in breach of the Council's Code of Conduct.
Councillor Fuller stated that he had been pleased to have had the support of Members in this matter and now felt vindicated by the outcome of the investigation.
He informed Members that the investigation had cost in the region of £2,000 and requested that the Council give consideration to reimbursing HDC this amount.
The Town Mayor agreed that this would be looked into further.
C80.00 ORDERS FOR PAYMENT
RESOLVED: that the schedule of Orders for Payment be received and noted.
C81.00 BANK RECONCILIATION STATEMENT
RESOLVED: that the Bank Reconciliation Statement be received and noted.
C82.00 BUDGET REPORT
RESOLVED: that the Budget Report be received and noted.
C84.00 CCTV REPORT The CCTV Report was noted.
C85.00 REPORTS FROM OTHER BODIES The following report was received:
C85.01 Huntingdonshire Volunteer Centre The Quarterly Report from the Organiser was received and noted.
C86.00 COUNTY COUNCIL MATTERS Councillor Fuller informed Members that he would be attending an Economy and Environmental Committee meeting the following day where extending County Council funding for subsidised bus services for the remainder of the financial year would be discussed. He would be asking for funding to be continued and agreed to inform Membes of the outcome following the meeting.
RESOLVED: that the report be received and noted.
C87.00 DISTRICT COUNCIL MATTERS No matters were reported.
C88.00 ROLLING PROGRAMME
RESOLVED: that the Rolling Programme be received.
Chairman’s Initials Town Mayor: Date: 12 September 2018
AGENDA ITEM NO C93.00
TOWN COUNCIL MEETING 12th September 2018
FUNCTIONS ATTENDED BY THE TOWN MAYOR AND THE DEPUTY MAYOR
MAYOR Cllr Tim Drye
1st July Festival of Motorcycles Johnsons of Oldhurst 1st July High Sheriff’s Summer Reception Fitzwilliam College, Cambridge 3rd July Norris Unveiling of Willow Structures and Mosaic St Ives Bus Station 3rd July Independence Day Carnival and Fireworks RAF Alconbury 5th July Anglia in Bloom Judging Norris Museum & Swan and Angel St Ives 7TH July RSSG Summer Reception Buckden Towers, Buckden 13th July St Ives Youth Theatre Show St Ives 14th July St Ives Carnival and Concert St Ives 17th July Hunts Volunteer Centre AGM The Medway Centre, Huntingdon 22nd July Transfer of Assets SIMADS/St Ives Youth Theatre The Free Church St Ives 22nd July Peace Parade Peterborough 2018 - Mawlid event Peterborough
10th Aug St Ives Army Cadets Annual Camp Altcar Liverpool 12th Aug Royal Air Force Wyton Pathfinder Force Anniversary RAF Wyton 19th Aug Ramsey 1940’s Weekend Drumhead Service Wood Lane Ramsey 21st Aug Air Cadets and Squadron visit RAF Wyton 25th Aug High Sheriff's Cycle Ride - Charity event Cambridge 31st Aug Stadtallendorf Twinning visit Germany
DEPUTY MAYOR Cllr Daniel Rowe
1st July Music on the Waits The Waits St Ives 4th July Wisbech Rose Fair Gala Evening St Peter & St Paul Church, Wisbech 7th July St Ives Choral Society Concert Opera Choruses & The Free Church St Ives Arias 14th July COSI Concert Free Church St Ives 22nd July Peace Parade Peterborough 2018 - Mawlid event Peterborough 25th July Inland Waterways Festival St Neots
31st Aug Stadtallendorf Twinning visit Germany
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Minutes of the Meeting of the Planning Committee of St Ives Town Council held at the Town Hall St Ives on Wednesday 11 July 2018
Present:
Chairman: Councillor N Dibben
Vice-Chairman: Councillor D Rowe
Councillors: R Bellamy, J Davies, T Drye, P Hussain, J Tiddy
In attendance: Committee Clerk: S Rawlinson
PL32.00 APOLOGIES FOR ABSENCE All members were in attendance.
PL33.00 DECLARATIONS OF INTEREST Councillor J W Davies - Non pecuniary Interest in Application 18/01248 - as an acquaintance of the architect.
PL34.00 PUBLIC PARTICIPATION The Civic Society of St Ives made the following comments:
18/01414/CCM - Mick George Ltd, extension of permitted hours The Society has reviewed this application after considering the permission granted by CCC in 2016 (ref H/5009/15/CW). The application to remove the limit on the hours of Lorry Movements may have some merits if the noise consultant report’s original findings are found to be correct in practise. We note that the current application’s Noise Report refers back to the much fuller original report. Also, the reason for the imposition in that permission of the time restriction was given as: To protect residential amenity in accordance with policy CS34 of the Cambridgeshire and Peterborough Minerals & Waste Core Strategy (July 2011).
Residents in The Lock House, Low Road were not considered in the original report and this property is closer to the site than the locations considered in Low Road and The Wilderness (the Receptor Locations). The background Noise Survey Points used were closer to Harrison Way than the Receptor Locations, thus raising the background noise level and in effect allowing more noise from the site before rising above the background level. The survey was taken in August over a few days, whilst this will represent the actual noise experienced it was not taken over a long enough period to take account of atmospheric changes (cloud cover, wind drift, direction etc). One of our members, living in Low Road, confirms that noise and light pollution from the plant are greater in winter when the trees are not in leaf, also noise levels vary according to weather conditions. The Society is of the opinion that the original report’s finding have not been found correct.
Residential amenity remains important today. Local residents do hear noise from the existing plant (when background noise is louder than overnight) and do not want to be woken at night. In particular vehicle reversing alarms are a noise problem, more modern multi-frequency ‘white sound’ alarms provide a wider spectrum sound that dissipates quickly and the Society will be pleased if a condition be imposed to require this type be fitted.
Chairman’s Initials
In conclusion the Society urges the county council to have the original Noise Report resubmitted to them after a new survey has been taken, preferably in winter; new Noise Monitoring Positions need to be used and the survey carried out over a longer period of time.
If the application is approved the requirement to maintain records of movements should remain, this is because the records required (essentially weigh bridge tickets) under Condition 7 are insufficient to give a full record of lorry movements
18/0510/CCM - Mick George Ltd, Retrospective for installation of aggregate bagging plant. This small plant was not included in the 2015 extension application and consequently does not form part of the Noise Assessment. Notwithstanding the comment in this application that noise will not be greater than tipping into a lorry there are differences. The funnel will act as a drum and the noise of aggregate falling into the funnel may well exceed that from loading a lorry, which typically has a more rigid construction.
The Society request that the Noise Consultant provide an update to the report to comment on this equipment.
PL35.00 MINUTES
RESOLVED: that the Minutes of the Meeting of the Planning Committee held on 27 June 2018 are confirmed as a correct record and be signed by the Chairman.
PL36.00 PLANNING APPLICATIONS The following applications were considered by the Planning Committee.
PL36.01 18/00784 Erection of a single storey extension to the front of the property and changes to internal layout 124 Needingworth Road St Ives
RECOMMENDATION: Approval Appropriate scale of development No significant impact on the street scene Design similar to adjacent properties
PL36.02 18/01304/LBC Internal alterations to ground floor cloakroom to form shower room, replace side access door with window with rendered panel below 3 Church Street St Ives
RECOMMENDATION: Approval New windows improvement from existing Changes make building closer to original appearance
PL36.03 18/01248 Rear two storey pitched roof extension with lower flat roof section. Work includes 2 new window openings to the north/east side elevation 41 Norfolk Road St Ives
Chairman’s Initials
RECOMMENDATION: Approval Subject to Opaque glass being used in the new windows facing No 39 Norfolk Road
PL36.04 18/01414/CCM Section 73 application for extension to waste recycling building, reconfiguration of waste transfer station site and extension to hours of operation without compliance with conditions 2 (Approved Plans);4 (Vehicle Movements); 6 (On-Site Activity Outside of Building); Condition 8 (Stockpile Heights); Condition 9 (Parking Areas) of planning permission reference H/5009/15/CW Mick George Haulage Meadow Lane St Ives
RECOMMENDATION: Observation The Committee has no objection to vehicle movements between 19.00 and 21.00 but would prefer restrictions to continue beyond that time
Consider it important that records are kept of vehicle movements as well as days of operation to verify that conditions are being met
Proposal that the above be implemented for a provisional 1 year period to monitor any environmental impact
Proposal that alternative types of reversing alarm should be imposed to reduce noise impact
The Committee is happy with conditions 2, 6 and 9 and has no comment to make on these
Stockpile height - would seek reassurance that this will be subjet to dafe working practices to provide a safe working area for staff and vehicles and will comply with health and safety regulations
PL36.05 18/05010/CCM Retrospective installation of aggregate bagging plant Mick George Haulage Meadow Lane St Ives
RECOMMENDATION: Approval No further comment to make.
PL36.06 18/01410/TRCA Fell: Pear tree as to close to house and leaning towards house. Boughs have previously fallen off tree in bad weather causing concern for property. Owner will replant in a more appropriate location Bramley Cottage Nicholas Lane St Ives
Chairman’s Initials
RECOMMENDATION: Approval Replanting location to be agreed with the Tree Officer
Would wish to see a further re-plant if the initial new tree proves not viable
[It was not obvious from the photo which tree was referred to, the Committee would request marked up photos in future please]
PL36.07 18/01404/TRCA T1: Oak Raise crown over neighbouring driveway to 5 metres by removal/reduction of secondary branches only. To prevent tree interfering with vehicles. Westwood Oaks Westwood Road St Ives
RECOMMENDATION: Approval Extent of works to be agreed with the Tree Officer
PL37.00 HOUGHTON GRANGE PHASE 2 The Chairman reported that the Vice Chairman and himself had attended a workshop on 2 July about provision of housing on the Grange site.
A public exhibition was now planned for 23-24 July in the Burgess Hall and in Houghton. His report detailed the main points of discussion. Although the development was not in St Ives parish he urged Members to attend the consultation and make comments. St Ives would be included in a formal consultation in due course when a response from the Planning Committee would be submitted.
PL38.00 DEVELOPMENT MANAGEMENT COMMITTEE / UPDATED INFORMATION The Chairman reported that he would be attending the Development Management Committee on 16 July where the application for changes to the Robin Hood public house would be discussed. The Committee had recommended approval subject to removal of the front blind and HDC officers were in favour of retention of the blind. The other application the Committee had commented on was for car storage at a site at RAF Wyton.
Chairman: Date: 25 July 2018
Chairman’s Initials
MINUTE BOOK PL20180725 Minutes of the Meeting of the Planning Committee of St Ives Town Council held at the Town Hall St Ives on Wednesday 25 July 2018
Present:
Chairman: Councillor N Dibben
Vice-Chairman: Councillor D Rowe
Councillors: P Hussain, J Tiddy
In attendance: Amenities Manager: C Allison
PL39.00 APOLOGIES FOR ABSENCE Apologies were received from Councillor T Drye (Personal) and Councillors J Davies and R Bellamy (HDC commitment).
PL40.00 DECLARATIONS OF INTEREST No declarations were made.
PL41.00 PUBLIC PARTICIPATION The Civic Society of St Ives made the following comments:
18/01412/PIAPA - Units 16-17 Cromwell Mews - There is insufficient information on HDC’s website to reach a conclusion on this application.
17/02529/FUL – 22 East Street The Society generally welcomes these further revisions to the application. However some problems remain and others introduced.
We welcome the increased distance of block B/C from the Old Exchange access and also the small increase from East Street.
However, the narrow pathway to East Street remains. We reiterate that in view of the comments in The St Ives Conservation Area Character Assessment at p40, para 4.2 about small scale “improvements to paving ...... along most of the principal highways,” we continue to urge the Town Council to seek the widening of the footpath. Our objections would be eased if the proposed low wall in front of block A was removed. This would then be equal to the adjacent property, 1-3 Robbs Walk. It is also important that the whole footpath be improved, as the application indicates. Unfortunately the resurfacing of East Street will be completed first.
The Society does not accept the comments concerning parking, but consider a ‘no parking’ solution may be preferable to ‘lucky dip’ parking. However, the location of the disabled parking bay should be reconsidered. The DfT Leaflet 5/95 ‘Parking for Disabled People’ at page 4 comments that either the driver or passenger may be disabled and bays should allow easy access from the sides and rear. That is not the case as the bay is positioned adjacent to a 700mm high railing, more than enough to prevent a car door opening fully.
There is also a query over bin stores. There is a well located bin store adjacent to the large cycle racks, this is marked for Block D use. Blocks B&C have a bin store fully half way around Chairman’s the blocks from their front doors and distant from the lorry access. Block A has a Initials
PL20180725 MINUTE BOOK similarly sized store. 1100litre bins are generally 1.3w x 1.0d x 1.4h, how do three bins fit into 2.5m wide store? With care the block D store could be made suitable for all users, maybe using the underground system adopted in the Eddington development, Cambridge, see https://www.cambridge.gov.uk/north-west-cambridge-development-bins
Applications 17/02529/FUL and 16/01485/OUT Messrs Mead and Sutton of the Abbey Group Cambs Limited spoke on the above applications for which they were agents.
A new plan had been submitted for the Football Club site. The only changes made which were requested by HDC and the County Council were related to environmental impact and access respectively. There would be no loss of parking.
On the East Street application, Mr Mead stated that the proposed layout had been generally acepted. The west elevation had been toned down in scale giving more space for access. The County Council was unprepared to adopt the footpath, though widening and increased disabled space had been discussed. The scheme had been agreed with urban design and conservation and a residents' amenity space had been requested by HDC.
16/01485/OUT A resident with objections to the application expressed discontent that it had only been publicised that day and had not given time for residents to attend the meeting to make comments.
The Chairman thanked all those who had addressed the meeting.
PL42.00 MINUTES
RESOLVED: that the Minutes of the Meeting of the Planning Committee held on 11 July 2018 are confirmed as a correct record and signed by the Chairman.
PL43.00 PLANNING APPLICATIONS The following applications were considered by the Planning Committee.
PL43.01 18/01412/PIAPA Proposed change to keep the ground floor as (A1) shop and to change the first floor to a dwelling Units 16 To 17 Cromwell Mews St Ives
RECOMMENDATION: Observation The Committee has no objections in principle and looks forward to receiving further information on this application
PL43.02 18/01308/LBC Convert existing store rooms into new kitchen and tasting room Rooms 7,8 and 9 rear of 7 Crown Street St Ives
RECOMMENDATION: Approval These are mainly internal changes.
Chairman’s Materials to be agreed with the Conservation Officer Initials No unfavourable impact on street scene.
MINUTE BOOK PL20180725 PL43.03 18/01307/FUL Convert existing store rooms into new kitchen and tasting room Rooms 7,8 and 9 rear of 7 Crown Street St Ives
RECOMMENDATION: Approval These are mainly internal changes. Materials to be agreed with the Conservation Officer No unfavourable impact on street scene. PL43.04 17/02529/FUL Proposed Demolition of the Existing Buildings and the Erection of 14 no. Apartments together with associated works 22 East Street St Ives
RECOMMENDATION: Observation Would prefer the pavement to be wider Disabled parking space should be relocated to allow access all around the vehicle Height of the fence should be reviewed to comply with DDA regulations.
PL43.05 18/01372/HHFUL Demolish the existing single storey garage / utility room and build a new double storey side extension 134 Burstellars St Ives
RECOMMENDATION: Approval Large extension on large site Appropriate scale of development In keeping with the area The Committee has some concerns about future terracing if an adjacent property has a similar extension.
PL43.06 18/80184/COND Condition information for 15/01680/HHFUL and 15/01681/LBC - C3 (Materials) and C5 (Joinery Details Arona Villa London Road St Ives
RECOMMENDATION: Approval The Committee has no additional comments to make.
PL43.07 18/80184/COND Partially retrospective 'lean to' portal frame. 2D Harding Way St Ives
RECOMMENDATION: Approval Appropriate development for an industrial area.
PL43.08 16/01485 Residential development of up to 30 dwellings including access St Ives Football Sports Club Westwood Road St Ives
Chairman’s Initials
PL20180725 MINUTE BOOK
RECOMMENDATION: Observation Recommendation deferred to an Extraordinary Meeting to be held on 1 August.
PL44.00 DEVELOPMENT MANAGEMENT COMMITTEE / UPDATED INFORMATION There were no matters relating to St Ives.
Chairman: Date: 15 August 2018
Chairman’s Initials
MINUTE BOOK PL20180801 Minutes of an Extraordinary Meeting of the Planning Committee of St Ives Town Council held at the Town Hall St Ives on the Wednesday 1 August 2018
Present: Chairman: Councillor N Dibben Vice-Chairman: Councillor D Rowe
Councillors: R Bellamy, J Davies, T Drye, P Hussain, J Tiddy
In attendance: Amenities Manager: C Allison
PL45.00 APOLOGIES FOR ABSENCE An apology for late arrival was received from Councillor T Drye.
PL46.00 DECLARATIONS OF INTEREST Application 16/01485/OUT - Councillor J Davies - non pecuniary interest as acquaintance of the Manager of the Football Club.
PL47.00 PUBLIC PARTICIPATION The Civic Society of St Ives made the following comments on the application:
The Society understand the desire of the Football Club to be able to move to a more suitable location but unfortunately the design of the access road was inadequate when built and remains so today. Adding a further 30 dwellings with their only access being via Westwood Road is likely to lead to accidents. Remember that this access is used by St Ivo pupils as well as by people leaving the Burgess Hall after an evening’s entertainment. The access road is not a public highway, maybe this is why no RTC’s are shown on the county council’s web pages.
Moving a footpath to provide a little more width is tinkering with the problem. Whilst the acuteness of the corner would be reduced from 94 to 97 degrees, the radius of the corner would be almost halved. If built this new corner will be as tight as the adjacent one around the cemetery.
Our proposal, if this scheme is to be granted Outline Permission, is that land should be purchased to allow a revised layout, reducing the number of turns from three to one.
The other change that is shown on the revised drawing is to the noise reduction measures. Previously plats 1-4 were to have measures to control noise inside the houses, now only plots 1-3 are to be treated. All plots facing the car park , i.e. plots 1-7 are likely to suffer from late night noise from the carpark. Also, the noise report at page 6 in section 4.2 shows that the recommended noise levels were exceeded at all measurement points. It is hard to understand why the external noise barrier is limited to the boundary of plots 1 & 2 only. Furthermore, as the school is elevated the wall may need to be higher to be effective, an unattractive proposition. Noise control requires further consideration and development.
A resident declared his support for the above points but expressed the need to see the HDC viability study. Flooding was still an issue to be addressed and he had concerns about the validity of the Bat Report and consideration of affordable homes.
The Manager of the Football Club stated that in the past five years the club had grown Chairman’s and now had multiple teams so needed more space. The current site was unsuitable for Initials
PL20180801 MINUTE BOOK the football club. The flooding issues were not caused by the club but the problem was due to blocked drains. The new development would address these issues.
The Chairman thanked all those who addressed the meeting.
PL48.00 PLANNING APPLICATION The following application was considered by the Committee:
PL48.01 16/01485/OUT Residential development of up to 30 dwellings including access St Ives Football Sports Club Westwood Road St Ives
RECOMMENDATION: Approval To outline application subject to conditions on bend, road access, bus tracking, parking on access road, affordable housing, parking bays flooding, sewage, trees, updated bat survey, noise survey addressing south side and archaeological survey. Specifically:
Possible site use for School - Need for a positive statement saying site not needed for school. (HDC to contact CCC) Traffic assessment - findings are accepted Road access - Review bus tracking around bend and confirm width of road at next stage. Need procedure agreed with HDC to monitor visitors to Burgess Hall parking on access road during construction works and in use Housing layout - Outcome of HDC assessment for zero affordable homes required. Layout details at next stage to be agreed Parking - Review provision of on street parking bays for visitors in the next stage. Surface drainage - Details to be provided and agreed at next stage before building starts. Foul drainage - Details to be provided and agreed at next stage before building starts. Trees - Should protect existing trees/hedgerow where practical. Submit more details at next stage before building starts. Bats - As construction not likely for several years redo survey and develop and agree mitigation measures. Archaeological survey - Include in conditions to be done before construction. Noise - Level of fencing on south side needs better coverage. Noise attenuation needed on Plots 1-7. Adoption - Clarification needed. If road not to be adopted there should be some means to ensure maintenance in place.
Chairman’s Initials Chairman: Date: 15 August 2018
MINUTE BOOK PL20180815 Minutes of the Meeting of the Planning Committee of Saint Ives Town Council held at the Town Hall St Ives on Wednesday 15 August 2018
Present: Chairman: Councillor N Dibben
Vice-Chairman: Councillor D Rowe
Councillors: R Bellamy, J Davies, T Drye, P Hussain, J Tiddy
In attendance: Town Clerk: A Benfield
PL49.00 APOLOGIES FOR ABSENCE All Members were in attendance.
PL50.00 DECLARATIONS OF INTEREST Application 18/01427 - Councillors D Rowe, J Davies, Nick Dibben - Other Interest as acquaintances of the agent. Application 18/01427 - Councillor T Drye - Pecuniary Interest – as agent is an employee Application 18/01545 - Councillor J Davies - Other Interest as an acquaintance of applicant Application 18/01495 - Councillor P Hussain - Other Interest as an acquaintance of the applicant.
PL51.00 PUBLIC PARTICIPATION The Civic Society of St Ives made the following comments:
18/01427 – 14 Albermarle Road - The effect of the proposed works is to remove the existing internal route for moving waste bins from the rear garden to the roadside. The Society will be pleased if a condition is imposed to ensure waste bins are not stored in the front garden.
17/01706 - Aldi Store - Within the more recent documents mention is made (most clearly in the Exigo letter dated 5/3/18 page 5) of a new TOUCAN crossing. This has been requested by CCC. A Toucan crossing is for both cyclists and pedestrians. However, there is little indication of any planned linking of the St Audrey Lane to Needingworth cycle route, other than CCC’s call for the crossing.
The effects of the traffic light crossing of Harrison Way (A1096) by the guided bus way are well known. A new crossing in the area indicated, between the Somersham Road roundabout and the Compass Point roundabout, will have even greater impact, because of the short traffic queuing distances back to the adjacent roundabouts.
The Society consider an alternative location for a cycle crossing should be considered, and suggest keeping cycle traffic on the south side of the A1123 to the east of Morrisons entrance and then providing a crossing to the north side. This would be a benefit for cyclists using both the A1123 east west cycle route and the A1096 north south route. If this crossing is to be a Toucan crossing this location is likely to have a much reduced delay effect, compared with the CCC proposal.
18/01495 - 38 The Pound - The works planned are a further two storey extension to the original dwelling. The effect as drawn will result in an off centre central gable ended section to the front and rear with two attached wings. The new wing will also suffer from the rear section Chairman’s Initials PL20180815 MINUTE BOOK having a flat roof, visible from the road. In short the Society believe this proposal to be overdevelopment.
17/02529 - 22 East Street - It is not easy to spot all the changes in the new batch of drawings. However, our concerns about the location of the bin store to Block B/C remain, i.e that a large bin has to be moved from the west side of the building to the east side for the collection vehicle. As we have commented before this small site would suit an underground refuse storage system very well.
Our previous comment regarding the lack of access to both sides of the vehicle in the Disabled Parking Bay has been acknowledged in the Car Tracking Swept Path drawing on Dwg 17-08-104 A, the Proposed Block Plan and Street Scene, but not in any of the other three SP drawings. Also the Delivery Vehicle SP drawings shows the vehicle facing into the main Bin Store, not backed in, which will be a requirement for the refuse vehicle.
18/01214 - 40 The Broadway - The Broadway has many listed buildings. Whilst Nr 40 is not listed, and it is undistinguished, it does have the style of its time. To replace the existing slim metal frames with uPVC, which have inherently broad frames, will destroy the style the building had. It will be a detriment to the conservation area in the centre of the Town.
18/01545 - 8 Wheatfields - The existing route for moving waste bins from the rear garden to the roadside is removed in the redesign. The Society will be pleased if a condition is imposed to ensure waste bins are not stored in the front garden.
18/01336 - 43 High Leys - The proposed bedroom appears to be fitted with a sink within the bedroom, in addition to being adjacent to the ensuite. The Society will be pleased if a condition limits the use of the room to use by the family.
Application 17/01706 - A resident of Needingworth Road requested that the Committee recommend refusal to the application from Aldi Stores on the basis that the area was already overloaded with traffic and that he did not consider there was a need for a further food store in the town.
PL52.00 MINUTES
RESOLVED: that the Minutes of the Meeting of the Planning Committee held on 25 July 2018 and the Minutes of the Extraordinary Meeting held on 1 August 2018 are confirmed as a correct record. These will be signed at the Meeting on 12 September.
PL53.00 PLANNING APPLICATIONS The following applications were considered by the Planning Committee:
[Cllr Drye left the meeting] PL53.01 18/01427 Single storey rear and side extension 14 Albermarle Road St Ives
RECOMMENDATION: Approval Similar to existing footprint
Chairman’s Design in keeping Initials
MINUTE BOOK PL20180815 Request that condition is placed that wheelie bins should be kept in the rear garden
[Cllr Drye rejoined the meeting ]
PL53.02 18/01446 Installation of replacement illuminated and non illuminated signs to the exterior of the building 13 Crown Street St Ives
RECOMMENDATION: Approval Like for like replacement Welcome redecoration of building Materials to be agreed with conservation officer
PL53.03 17/01706 Erection of food store (use class A1) with associated parking, landscaping, access and associated works Land at junction of Stocks Bridge Way and Needingworth Road
RECOMMENDATION: Refusal Noted recent correspondence from the Highway Authority and feel the only way is for a totally independent traffic survey and make recommendations for traffic calming funded by the developer Developer should develop was to promote other forms of travel to the site. Support the concerns of Anglia Water and the Environment Agency which need to be resolved before application is approved Noted that Morrisons contributed to local bus services and a new cycle route and therefore any other food retailers should be expected to contribute a similar sum.
PL53.04 18/01495 Proposed two storey extension to side of property 38 The Pound St Ives
RECOMMENDATION: Observation Request decision is deferred until dimensioned plans are provided to compare footprint to include dimensions to the side boundary. Potential for terracing in the future
PL53.05 17/02529 Proposed Demolition of the Existing Buildings and the Erection of 14 no apartments together with associated works 22 East Street St Ives Chairman’s PE27 5PB Initials PL20180815 MINUTE BOOK
RECOMMENDATION: Approval in principle but would make the following comments in addition to those made previously: Note recent correspondence from other agents that there should be 4 bins stores CCC request 5mtr access road CCC comments on flood risk and archaeological survey There is a need for a contamination survey to be carried out
PL53.06 18/01534 Construction of a front entrance hallway and cloakroom 32 The Mallards St Ives
RECOMMENDATION: Approval Small scale development appropriate for the area
PL53.07 18/01214 Proposed changes to fenestration 40 The Broadway St Ives PE27 5BN
RECOMMENDATION: Approval Appropriate materials for the site
PL53.08 18/01545 Single storey front extension and 2 storey side extension replacing existing garage 8 Wheatfields St Ives PE27 3YD
RECOMMENDATION: Approval In keeping with other developments in the area
PL53.09 18/01617 Hornbeam- Reduce by 25% to protect adjacent Silver Birch and reduce the border overhang. Also to increase light and safety to greenhouse beneath Yew- Self-seeded that is growing into the Acacia damaging the trunk. Reduce down to avoid the problem. Probably by 50%. Cherry tree- Prune by about 25% 7 Park Avenue St Ives
OBSERVATION: It was noted that the decision has already been made.
PL53.10 18/01336 Extension to create annex for accommodation at 43 High Leys St Ives
Chairman’s PE27 6RX Initials MINUTE BOOK PL20180815 RECOMMENDATION: Refusal External staircase is out of keeping with the street scene Balcony allows too much overlooking of neighbouring Properties If approved must not be used as a separate dwelling
PL53.11 18/01483 Replacement of existing inverter unit at operational solar farm site at Solar Farm Wiggin Hill Old Ramsey Road St Ives
RECOMMENDATION: Approval Replacement of existing so no impact on area
PL54.00 ST IVES SPATIAL PLANNING AREA The Chairman provided a verbal report developer proposals on the Spatial Planning Area prior to his attendance at the HDC Local Plan Public Examination event.
The Town Council has not formally adopted a view on those developments that are not already in the Local Plan and therefore needed to agree an approach to take to the Public Examination.
Areas of concern such as the lack of space at St Ivo School and the linking of St Ives to neighbouring villages were highlighted. There was a need to have the infrastructure in place before further developments.
RESOLVED: that the Town Council should resist further major development until suitable infrastructure was put in place.
PL55.00 HUNTINGDON NEIGHBOURHOOD PLAN Information was received on the proposed Huntingdon Town Neighbourhood Plan.
RESOLVED: that no comment be made on the draft plan submitted at this stage.
PL56.00 STREET NAMING
RESOLVED: that the naming and numbering plan for Cromwell Court, New Road, St Ives be received and noted.
PL57.00 DEVELOPMENT MANAGEMENT COMMITTEE Members noted that the outline application 16/01485 Football Club housing proposal was to be considered at the Meeting on 20 August, together with consideration of the and a new house on Alabama Way. The Chairman would attend to put the Committee's views across as agreed at the relevant meetings.
RESOLVED: that the information be received and noted.
Chairman: Date: 12 September 2018 Chairman’s Initials PL20180815 MINUTE BOOK
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MINUTE BOOK PR20180725 Minutes of the Meeting of the Property Committee of Saint Ives Town Council held at the Town Hall St Ives on Wednesday 25 July 2018
Present: Deputy Town Mayor: Councillor D Rowe [in the Chair for Item PR01.00]
Councillors: N Dibben, M King, B Luter, J Pallant, J Tiddy
In attendance: Amenities Manager: C Allison
PR01.00 APPOINTMENT OF CHAIRMAN FOR THE ENSUING MUNICIPAL YEAR 2018/19
RESOLVED: that Councillor N Dibben be appointed Chairman for the ensuing municipal year.
PR02.00 APOLOGIES Apologies for absence were received from the Town Mayor (Personal) and from Councillors R Bellamy and R Fuller (both HDC commitments)
PR03.00 APPOINTMENT OF VICE CHAIRMAN
RESOLVED: that Councillor B Luter be appointed Vice Chairman for the ensuing year.
PR04.00 DECLARATIONS OF INTEREST No declarations were made.
PR05.00 PUBLIC PARTICIPATION Councillor Rowe advised Members that he was no longer a Director of the Corn Exchange CIC.
PR06.00 MINUTES
RESOLVED: that the Minutes of the Meeting of the Property Committee held on 18 April 2018 be agreed as a correct record and signed by the Chairman.
PR07.00 PROPERTY MAINTENANCE
PR07.01 General Property & Maintenance Update Members were in receipt of General Property and Maintenance Report.
The Amenities Manager informed Members that the tenancy on York House expired in September and that an extension for a further six months had been agreed.
RESOLVED: that the report be received and noted.
PR07.02 Property Maintenance Schedule Members were in receipt of Property Maintenance Schedule.
RESOLVED: that the Property Maintenance Schedule be received and noted.
Chairman’s Initials
PR20180725 MINUTE BOOK PR08.00 CORN EXCHANGE WORKS Consideration was given to ratifying retrospective expenditure of £16,293 (increased from £15,168 as stated in the report) for works carried out to the Corn Exchange.
Following circulation of the report, the Amenities Manager advised that invoices had been received for the cracked guttering at £79 (ie an extra £44) and the flooring at £4870 (ie an extra £1081) bringing the works requiring ratification to £16,293 and not £15,168.
An explanation was given regarding the length of time taken to complete the rear lift works.
RESOLVED: PR08.01 that the report be received and noted.
PR08.02 that the decision to expend £16,293 (inceased from £15,168 as stated in the report) for works to the Corn Exchange be ratified retrospectively.
PR09.00 CORN EXCHANGE FRONT DOORS Members received a report detailing options for work to the Corn Exchange front doors.
Discussion took place about exceeding budget for cosmetic work and the history of the acquisition of the doors. It was agreed that no action be taken at the current time as the current condition is considered to be satisfactory.
The recommendation is that in next years' budget an allowance is made to rub down and re- varnish and not restore to original condition.
RESOLVED: PR09.01 that the report be received and noted
PR09.02 that £340 be put into the 2019/20 budget to rub down and re-varnish the doors
PR10.00 CORN EXCHANGE KITCHEN COOLING/VENTILATION IMPROVEMENTS Members were in receipt of report providing costings for cooling/ventilation improvements to the Corn Exchange kitchen.
Although the existing cooling and ventilation system is in full working order, those using it consider it delivers an unsatisfactory result as the ceiling grilles make food on the preparation area cold. The report stated the importance of the Town Council being robust in only undertaking those matters for which it has clear responsibility.
During discussion, although not forming a part of the report, concern was expressed at possible safety issues arising from the vents being in close proximity to the gas burners and it was considered that this should be checked.
Members also noted that an electric heater had been installed and its operation was discussed. It was felt tht it was not always being used correctly and this was a training issue for Corn Exchange staff to address.
During discussions, it was also felt tht more detail on options available and costings for cooling/ventilation might be beneficial.
Chairman’s Initials RESOLVED: PR10.01 that the report be received and noted
MINUTE BOOK PR20180725 PR10.02 that no action be taken regarding expenditure at the present time due to budget constraints but that a meeting be arranged between the CIC and the Town Hall to determine the extent of the Council's obligations as a landlord for ventilation in the kitchen and any future action in this regard.
PR11.00 CORN EXCHANGE BUDGET IMPLICATIONS Members were in receipt of a report advising of an overspend on the Corn Exchange repairs and renewals budget and consideration was given to the viring of funds to cover the projected overspend.
RESOLVED: PR11.01 that the report be received and noted
PR11.02 that a virement of £5127 be made from the long term capital repairs and renewals budget, currently standing at £20,479, increasing the repairs and renewals budget from £12,873 to £18,000 to cover the overspend of £3,420 and provide a contingency sum of £1,701 for the remainder of the financial year
PR12.00 BUDGET Members were in receipt of budget report for the Committee.
RESOLVED: that the Budget Report be received and noted.
Chairman: Date: 24 October 2018
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PR20180725 MINUTE BOOK
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MINUTE BOOK PP20180718 Minutes of the Meeting of the Promotion & Publicity Committee of St Ives Town Council held at the Town Hall St Ives on Wednesday 18 July 2018
Present: Town Mayor: Councillor Dr T Drye [in the Chair for Item PP01.00]
Councillors: R D’Souza, A Dickinson, P Hussain, M King, Dr C Pegoraro, P Pope, D Rowe
In attendance: Town Clerk: A Benfield
PP01.00 APPOINTMENT OF CHAIRMAN FOR THE ENSUING MUNICIPAL YEAR 2018/19
RESOLVED: that Councillor R D'Souza be appointed Chairman of the Committee for the ensuing year.
PP02.00 APOLOGIES FOR ABSENCE All Members were present.
PP03.00 APPOINTMENT OF VICE CHAIRMAN FOR THE ENSUING MUNICIPAL YEAR 2018/19
RESOLVED: that Councillor A Dickinson be appointed Vice Chairman of the Committee for the ensuing year.
PP04.00 DECLARATIONS OF INTEREST No declarations were made.
PP05.00 PUBLIC PARTICIPATION No persons present wished to address the meeting.
PP06.00 MINUTES
RESOLVED: that the Minutes of the Meeting of the Promotion & Publicity Committee held on 25 April 2018 are confirmed as a correct record and signed by the Chairman.
PP07.00 BUDGET REPORT Members were in receipt of budget report for the Committee.
RESOLVED: that the Budget Report be received and noted.
PP08.00 THE BRIDGE
PP08.01 Timeline for next edition Members were in receipt of timeline for the production of the next Bridge
RESOLVED: that the information be received and noted.
PP08.02 Content and page layout Consideration was given to the proposed content and layout of the next edition.
Chairman’s RESOLVED: that the information be received and noted. Initials
PP20180718 MINUTE BOOK PP09.00 CORPORATE BRANDING
PP09.01 The Town Clerk provided a verbal report to Members.
RESOLVED: That the report is received and noted
PP09.02 Members were provided with details of the new interim corporate branding which included letterheads, business cards and website design.
RESOLVED: That the interim corporate branding be adopted forthwith.
PP09.03 Consideration was given to the way forward with corporate branding.
RESOLVED: That consideration be given to a review of corporate branding in the future.
PP10.00 COUNCILLOR SURGERIES Consideration was given to to scheduling dates, locations and topics for future Councillor Surgeries.
It was agreed that the same locations as in previous years be used and Members were asked to give consideration to which surgeries they would be able to attend.
RESOLVED: PP10.01 that Surgeries be held at Burleigh Hill on 15 September, The Farmers' Market on 1 December, Kings Hedges on 16 March and the Farmers' Market on 18 May.
PP10.02 that invitations to attend the Surgeries be issued to representatives from the District and County Councils and the Police and Crime Commissioner.
Chairman: Date: 17 October 2018
Chairman’s Initials
MINUTE BOOK Minutes of the Meeting of the Norris Library and Museum Trust Group held at the Town Hall St Ives on Wednesday 18 July 2018
Present:
Town Mayor: Councillor Dr T Drye [in the Chair for Item NT01.00]
Members: Councillor A Ayers-Wilson Mr K Ballard Councillor N Dibben Mrs B Flanagan Councillor M King Councillor J Pallant Councillor Dr C Pegoraro Councillor D Rowe Councillor J Tiddy
Absent: Councillor R Bellamy
In attendance: Town Clerk: Mrs A Benfield
NT01.00 APPOINTMENT OF CHAIRMAN
RESOLVED: that Mrs B Flanagan be appointed Chairman of the Trust for the forthcoming year.
NT02.00 APOLOGIES An apology for absence was received from the Museum Director (ill health) and Mrs S Limentani (other commitment).
NT03.00 APPOINTMENT OF VICE CHAIRMAN
RESOLVED: that Councillor N Dibben be appointed Vice Chairman of the Trust for the forthcoming year.
NT04.00 MINUTES The Minutes of the Meeting of the Trust held on 18 April 2018 were agreed as a correct record and signed by the Chairman.
NT05.00 FINANCIAL INFORMATION Consideration was given to financial information for the Trust:
NT05.01 Bank Reconciliation Members were in receipt of Bank Reconciliations as at 31 May and 29 June 2018.
RESOLVED: that the information be received and noted.
NT05.02 Budget Members were in receipt of Budget Report for the Trust.
Chairman’s RESOLVED: that the information be received and noted. Initials
NT05.03 Paid accounts Members were in receipt of paid accounts for the months of April, May and June 2018.
RESOLVED: that the information be received and noted.
NT05.04 Consideration was given to the transfer of £100,000 from the current account to the COIF account to maximise interest.
RESOLVED: that the transfer of funds be agreed.
NT05.05 Consideration was given to the transfer of £21,807 received from HLF to the Town Council as part of development grant match funding.
RESOLVED: that the transfer of funds be agreed.
NT05.06 Consideration was given to refunding the Town Council £12,284.37 for payments made on the Trust’s behalf during the setting up of a separate bank account at year end.
RESOLVED: that the refund be agreed.
NT06.00 HERBERT NORRIS LEGACY Members were in receipt of report on the value of the share portfolio.
RESOLVED: that the report be received and noted.
NT07.00 DIRECTOR’S REPORT Members were in receipt of report from the Museum Director.
The Chairman commented that the bus station murals were highlighted as making a difference to the waiting room.
The Museum had provided hospitality to guests to the Freedom of the Town event on 30 June and had received very positive feedback from those attending.
RESOLVED: that the report be received and noted.
NT08.00 COMMUNITY OFFICER POST It was noted that an appointment had been agreed on a 2 year 10 month temporary contract.
Members agreed that the former post-holder had done an excellent job and would be missed. The Trust was funding the 2 year post to keep it going after the HLF development funding stopped.
NT09.00 FUTURE MEETING DATES It was proposed that 6-weekly meetings of the Trust be introduced. The extra meetings to be scheduled inbetween the agreed existing meeting dates to be held at the Museum.
The new meetings would be held at the Norris Museum.
Chairman’s RESOLVED: that additional meetings be held on 5 September, 21 November and 6 March Initials 2019.
MINUTE BOOK
NT10.00 MANAGEMENT OF THE NORRIS CHARITY Members were in receipt of notes from a recent training event and considered options for the future management of the Trust.
The Chairman and Vice Chairman provided members with an update on the recent training.
It was agreed that the Trust Management Group needed to set the strategic role with the Town Clerk and the Director managing day to day operations.
RESOLVED: that this matter be discussed further at the next meeting when other members will have completed the training.
Chairman’s Initials
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AGENDA ITEM: C95.00
St Ives Town Council
DATE: 12 September 2018
SUBJECT: Outcome of Civic Working Party Discussion
1 Introduction and Purpose of Report 1.1 Following a proposal from the Vicar of St Ives on the future diarising of Civic Events a working party was formed to consider this proposal and other matters of a Civic nature that are traditionally carried out by the Town Council. 1.2 This report is to present to Members proposals and recommendations from the Working Party on the way forward for the Council.
2 Recommendations 2.1 That the report is received and noted. 2.2 That Civic Sunday is held on the 3rd Sunday in June in the Parish Church 2.3 That the Civic Carol Service of nine lessons and carols is not arranged on an annual basis going forward unless the Mayor requests one and it is arranged at the start of their Mayoral year 2.4 That the arrangements for Mayor Making remain the same 2.5 That robes continue to be worn at all civic events and during full council meetings 2.6 That Members are requested to be mindful of the adopted dress code for civic events 2.7 That Members note that they are expected to attend civic events as a matter of course 2.8 That Civic Dignitaries are invited to attend Michaelmas Fair opening each year 2.9 That the Mayors’ Handbook is refreshed on a regular basis 2.10 That the union flag flying is in line with the Lord Chamberlain’s Office published dates only and that the Town flag is flown on council meeting days and the Mayor’s birthday only
3 Background 3.1 The proposal from the Vicar of St Ives appended to this report was that changes were required to the pattern of civic services for numerous reasons. 3.2 Having received the proposal it was agreed that a Working Party should be formed to review current practice and suggest where changes should be considered if appropriate – both in terms of events and current Civic Protocol 3.3 The Working Party met on Thursday 5 July and discussed the following points:- 3.4 Civic Sunday – it was felt that Civic Sunday should continue to take place at the start of each year Civic Year and should be regularised to the 3rd Sunday in June. This would minimise the likelihood of it clashing with schools’ half term breaks and avoids conflict with the *Feast of Pentecost (Whitsun)*. The regularisation will make it easier for all groups invited to participate in the parade to get dates in their diaries in advance to increase participation. It was also agreed that more publicity was required in the lead up to the event. *having spoken to Fr Mark he has advised that a clash with Whitsun would occur if the service was held on the 2nd Sundays in June in 2019, 2025 & 2030. 3.5 Christmas – they felt that the traditional service of nine lessons and carols, although enjoyed by some was very onerous on the Mayor and Church at what is a very busy time of year. It was agreed that it would be for each Mayor to decide on appointment if they would want a traditional carol service arranged to give time for staff and the church to make the necessary arrangements and that this does not necessarily have to be held at the Parish Church.
Mayor Making – it was felt that this should remain in the current format
Robes – it was felt that robes should continue to be worn at all Council meeting, subject to the Mayor giving permission to remove jackets from under the robes when the weather is particularly hot. As part of this discussion it was also agreed that emphasis should be made on the requirements of Councillors to attend Civic events and to be appropriately dressed at all times as set out in the Civic Protocol.
Michaelmas Fair – it was felt that dignitaries on the civic invitation list should be invited to participate in the annual Michaelmas Fair opening
Mayors’ Handbook – it was felt that this should be updated with comments from recent Mayors as it has not been updated for a number of years.
Flag Flying – it was felt that the flying of the Union flag should be in line with those dates and events recognised by the Lord Champlain’s Dept with the Town flag continuing to be flown when a council meeting is scheduled on that day and for the Mayor’s birthday. The flying of a flag at half mast should only be done if it is being done so nationally following guidance of the Lord Chamberlain’s Dept.
4. Proposal 4.1 The Working Party met on Thursday 5 July and following a detailed discussion recommend the following:-
• Civic Sunday – regularised to 3rd Sunday in June to be held in the Parish Church irrespective of the religious denomination of the Mayor’s chosen Chaplain (note comment about at 3.4) • Christmas – civic service of nine lessons and carols is not arranged unless the Mayor requests it • Mayor Making – remains the same • Robes – continue to be worn at all council meetings and on civic events. • Dress Code – is highlighted within Civic Protocol and Members are encouraged to adhere to it • Attending events – it is expected that Councillors will attend all Civic Events as a matter of course • Michaelmas Fair – Civic Dignitaries are invited to attend in future • Mayors’ Handbook – is refreshed on a regular basis • Flag flying – is in line with Lord Chamberlain’s Office
5. Financial Implications 5.1 There are no financial implications
6. Policy Implications 6.1 Civic Protocol and Mayors’ Handbook will require amendments
7. Health and Safety Implications 7.1 There are no current H&S implications.
8. Reporting Officer – Alison Benfield, Town Clerk
APPENDIX
Suggested changes to the pattern of civic services for consideration by St Ives Town Council.
After a number of years in post I have come to the conclusion that although there is an established pattern for these services as times change it might be apposite now to revue our practice in order to get the most out of these occasions. For the purposes of this exercise I am taking the Mayoral year as my yardstick not the calendar, academic or even church year as this seems the most logical route to follow
Mayor Making: This currently is a handover ceremony in which at least half of the evening seems concerned more with the achievements and presentations from the outgoing mayor. Could this be better served by having a simpler handover with the focus then being on the incoming mayor and perhaps then more opportunity to showcase community activities? With regards to achievements and presentations I will deal with these later.
Civic Service: This is normally the first Sunday in June and used to be the opportunity for the new mayor to show his face in church. In years gone by the council would have attended the church’s Sunday service (Mattins). This is no longer the case and with it being so close to Mayor Making itself the timescale for planning a bespoke service to reflect the emphasis a mayor might wish to have is tight, additionally this is always under greater pressure in an election year. One solution is to use a generic form of service and the mayor to have minimal input but that is not the way that I like to operate. It is always better when time is spent with the mayor discussing the arrangements and having time to reflect and review them. Coupled to that is the fact that when this week coincides with the Feast of Pentecost (Whitsun), which it did in 2014 & 17 and will again in 2019 and 22 then it the service has to be moved to the following week giving opportunity for confusion and diary clashes. This year for various reasons the Civic Service was moved to September many felt this to be an improvement as the uniformed organisations where not all on camps etc as is often the case in June. I would therefore like to propose that we fix this event for the last Sunday in September, which has no clashes other than Harvest, which can be moved. And my wife’s birthday once in every six years or so, but that is my problem to deal with not yours! This will also give the Mayor opportunity to promote his or her charitable causes which be a focus of the service itself!
Christmas Services: This is a very busy time of year and I have no hesitation in saying that as the naturally more popular service is the Mayors Charity Carol Concert then this should be the service that full council are encouraged to attend. For those who want a traditional service, there is a ceremony of Lessons and Carols at the Parish Church, usually on the Sunday before Christmas, for which I would be happy to extend and invitation to Mayor and Councillors to attend (robed if desired, with reserved seats). Please bear in mind that this year only six, and this is not the first time that, under 50% of councillors attended the Civic Carol Service. It is a reality that time is precious at this time of year and I for one do not want to add to anyone’s burdens.
I would therefore propose we replaced the Civic Carol Service with an Easter Service to be held of the last Sunday of April each year. This conveniently always falls within the Easter Season and yet is never Easter itself. I would envisage this as being the occasion to mark the forthcoming conclusion of the Mayoral year with presentations and acknowledgement of achievements. Like the September Civic Service this could also be on a Sunday either at 11:30, or in the afternoon if preferred. Having this on a Sunday should enable a wider selection of attendees from the community than a Tuesday evening in December! It would be for you as the council to decide is you wanted a formal parade from the town but my personal feeling is not to do this as it should not be seen as a imitation of the Civic Service earlier in the year. Instead a social gathering could take place in or around the church, as at Christmas but in daylight, and if held in the afternoon possibly followed by a cream tea or something similar, making it distinctly different from the Civic Service. There is a caveat that in certain years this may fall within the period of Purdah and mayors and council need to be mindful of this in the preparation and promotion of this service. This should not create any difficulties as it is basically a church service of thanksgiving. However, it would be prudent in such years for the clerk’s advice to be sought.
Yours Fr Mark Amey (Vicar of St Ives and Mayor’s Chaplain)
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AGENDA ITEM: C 96.00
St Ives Town Council DATE: 12 September 2018 SUBJECT: Tommy Silhouette Project for St Ives 1 Introduction and Purpose of Report 1.1 Residents of the town of St Ives have been fund raising to buy ‘Tommy Silhouette’s’ to commemorate the 100-year anniversary of the end of WW1 and the remember those who have fallen in conflict since. 1.2 This report is to request Members support this initiative by receiving a donation from the community to purchase the silhouettes and to install and maintain them on behalf of the community of St Ives.
2 Recommendations 2.1 That the report is received and noted. 2.2 That agreement is given to receiving a donation from the community towards the purchase of Tommy Silhouettes. 2.3 That the positioning of the 3 silhouettes are confirmed in principle as at the junction of Somersham Road/Marley Road, Houghton Road/Hill Rise and the Chapel Bridge 2.4 That plaques are installed with both stating the following - ‘Purchased with funds raised by The Tommy Silhouette Project and The Haywain 2018. To commemorate 100 years of the end of WW1’indicating that they have been purchased following community fundraising.
2.5 That any financial deficit is funded from General Reserves as a contribution to the town commemoration of the end of WW!
3 Background 3.1 The ‘There But Not There’ Project is a national event that is raising funds for a number of service related charities. More information is available on the charities website - www.therebutnotthere.org.uk. 3.2 The community of St Ives have been raising funds through public donations for a number of months and have raised in excess of £1400 to date. This has been donated online via a ‘just giving’ page, bucket collection at Morrison’s supermarket, from a raffle on Armed Forces Day and through a weekend of fundraising events at the Haywain Public House. 3.3 The intention is to locate them permanently as follows:- • Bridge Chapel – permission has been granted by County Council • Marley Road/Somersham Road junction – permission has been granted by County Council and ‘in principle’ permission has been granted by St Ives Rotary fix the statue to the raised planter that is maintained by them. • Houghton Road/Hill Rise junction – permission is to be sought for this location but it is not expected to be refused 3.4 It has been suggested that during the RBL Poppy Appeal from 25 October 2018 to 11 November 2018 that one of the silhouettes are located on the Town Hall balcony 4. Proposal 4.1 That the town council purchases 3 Tommy Silhouettes on behalf of the community of St Ives and arranges for the installation, insurance and ongoing maintenance.
4.2 That plaques are affixed to or in the vicinity of the silhouettes stating ‘Purchased with funds raised by The Tommy Silhouette Project and The Haywain 2018. To commemorate 100 years of the end of WW1’
5. Financial Implications 5.1 The community has so far raised in the region of £1400. The cost of purchase for 3 statues is £1998 with insurance premium of £5 annually. Installation will be done inhouse so will not incur additional expenditure.
5.2 Members are asked to fund the deficit between the community donation and actual cost from General Reserves as its contribution to the WW1 100-year commemoration.
6. Policy Implications 6.1 There are no policy implications
7. Health and Safety Implications 7.1 There are no current H&S implications.
8. Reporting Officer – Alison Benfield, Town Clerk
AGENDA ITEM: C97.00
St Ives Town Council
DATE: 12 September 2018
SUBJECT: Policies and Procedures – Annual Review Update
1 Introduction and Purpose of Report 1.1 The Standing Order Working Party reviewed those Policies and Procedures outstanding from May in August 2018.
1.2 This report is to present to Members details of all documents reviewed by the Working Party and list material amendments proposed, along with those policies and procedures that still require review with a timeframe of when it will be achieved.
2 Recommendations 2.1 That the report is received and content noted.
2.2 That the amendments to Standing Orders based on NALC LO9-18 2018 model standing order amendments are noted as having been made.
2.3 That those amended points to policies and procedures as highlighted in this report at item 3 are incorporated and adopted forthwith
2.4 That new policies listed in this report at item 4 are adopted forthwith
2.5 That the schedule of review of all other policies and procedures is confirmed
3 Amendments Incorporated 3.1 Protocol on Civic Occasions – Following amendments made in light of both working parties input:- • 1.2 - It will be for the Mayor to decide following their appointment their term of address. It is expected that the address would be ‘Mr Mayor’, however the term ‘Madam Mayor’ could be chosen – amended wording • 1.3 - Robes will be worn for civic occasions only. When wearing robes outside, hats will be available for female Councillors should they choose to wear them. Members of the Council will not smoke when wearing robes – amended wording. • 1.4 – The Deputy Mayor shall only wear the chain of office if robed or the Mayor is not present - added
3.2 Complaints Policy – • 2.3 - Where a breach of code of conduct has been established, the matter will be dealt with either by the Town Clerk or the Monitoring Officer at Huntingdonshire District Council, who will decide on a suitable course of sanction. Please refer to the Complaints Procedure for full details on the procedure that will be followed – final sentence added to make clear where to refer to actual procedure to be followed.
3.3 Display of Notices – • Removal of reference to St Ives Youth Council
3.4 Procedure for dealing with Press and Media – • 4.2 - Confidential documents, reports, papers and private correspondence should not be leaked to the media. If such leaks do occur, an investigation will take place to establish who responsible and appropriate action taken – amended wording.
• 4.5 - Only the Town Clerk and Town Mayor may report to the press on behalf of the Council. Other Members are not excluded from talking to the press, but must be mindful that they do not, and are not seen to, speak for the Council. – amended wording
3.5 Community Engagement Statement of Intent – • 5 - The Town Council often works in partnership with other organisations such as Huntingdonshire District Council, Cambridgeshire County Council, Police and Fire Service. It will also endeavour to maintain representatives on the following local organisations – amended wording • 5 - list of partnerships updated to remove or add organisation to bring document in line with current practice.
4. New Policies & Procedures requiring adoption • Biodiversity Policy • Crime & Disorder Policy • Conflict of Interest Policy • Social Media Policy • GDPR Privacy Policy
5. Review Required 5.1 All staff related policies will be reviewed in the coming months by the appointed HR Consultants. In the first instance any changes proposed with been reviewed by the Personnel Committee with recommendation to adopt to Council once process is completed
5.2 All H&S related policies will be reviewed in the coming months by the appointed H&S Consultants and presented to Council for review and adoption once the process is complete.
5.3 Terms of Reference for all Committees will be presented to appropriate Committee for review with any recommendations of amendments submitted to Full Council once the process is completed.
5.4 Any other policies and procedures not reviewed as detailed above will be reviewed by the current Standing Order Working Party prior to the end of the current civic year.
6. Financial Implications 6.1 There are no financial implications.
7. Policy Implications 7.1 Policy implications will be dependant on what actions Council take in respect of the recommendations
8. Health and Safety Implications 8.1 There are no current H&S implications.
9. Reporting Officer – Alison Benfield, Town Clerk
PROTOCOL ON CIVIC OCCASIONS
Content
1.0 General 2.0 Mayor Making 3.0 Civic Sunday 4.0 Michaelmas Fair 5.0 Remembrance Sunday 6.0 Other Civic Parades 7.0 Charity Ball 8.0 Council Meetings 9.0 Funerals 10.0 Flags 11.0 Twinning Visits
1.0 GENERAL
1.1 Dress It is expected that on all civic occasions gentlemen will wear dark suits/white shirts, the civic tie and dark coloured shoes and that ladies will wear smart clothing of a predominantly dark colour with dark coloured shoes.
1.2 The Mayor It will be for the Mayor to decide following their appointment their term of address. It is expected that the address would be ‘Mr Mayor’, however the term ‘Madam Mayor’ could be chosen.
1.3 Robes Robes will be worn for civic occasions only. When wearing robes outside, hats will be available for female Councillors should they choose to wear them. Members of the Council will not smoke when wearing robes.
1.4 Chains of Office • Chains of Office should not be displayed on election literature. • The Deputy Mayor shall only wear the chain of office if robed or if the Mayor is not present.
1.5 Representation • If the Mayor cannot attend a function, the Mayoress/Consort/Escort does not take precedence over the Deputy Mayor. • It is for the Mayor to decide if an engagement is offered to the Deputy Mayor
1.6 Parades If Councillors, when on parade, wish to acknowledge a member of the public, they should do so in a discreet manner.
2.0 MAYOR MAKING
2.1 The Town Mayor and the Civic Party will meet in a suitable room, and after robing, will process and take their seats round the Council Table.
2.2 In opening the proceedings the Town Mayor should welcome the guests and the general public to the May meeting of the Council.
2.3 The Proposer and Seconder to the Town Mayor and Deputy Town Mayor will make their speeches ensuring that they do not disclose who is to be Mayoress/Consort/Escort and Deputy Mayoress/Consort/Escort. They should address the Council not the invited guests, as it is a full council meeting.
2.4 At the point when the Town Mayor and Deputy Town Mayor, in their respective speeches, nominate their Mayoress/Consort/Escort and Deputy Mayoress/Consort/Escort, the Macebearer will transfer the chains of office to the new incumbents.
2.5 At the close of the Proceedings, the Town Mayor and Civic Party will process to a suitable room for disrobing.
3.0 CIVIC SUNDAY
3.1 The parade arrangements are undertaken by the Parade Marshal.
3.2 The Town Mayor, Deputy Town Mayor, Councillors and Town Clerk will Robe in the Town Hall. They will be invited to join the parade by the Parade Marshal and will proceed in the following order: • Macebearer, • Town Mayor, • Town Clerk, • Deputy Town Mayor, and • Councillors in order of seniority (aggregate length of service). The Lord Lieutenant may join the Civic Party if he so wishes. No other person may be invited to join the Civic Party.
3.3 The Mayoress/Consort/Escort and Deputy Mayoress/Consort/Escort will go directly to the church.
3.4 Seating VIPs - If the Lord Lieutenant is present he takes preference over all other dignitaries. If he is not present the Chairman of the District Council takes preference.
3.5 The Civic Party will leave the church in order of arrival, followed by VIPs.
3.6 The Town Mayor and Councillors, preceded by the Macebearer, will wait until they are invited to re-join the parade by the Parade Marshal. The Chaplain, if they wish to parade back to the Town Hall, stands to the left of the Town Clerk.
3.7 The Mayoress/Consort/Escort and Deputy Mayoress/Consort/Escort accompany the VIPs from the Church to the front of the Town Hall at the rear of the Civic Party.
3.8 On reaching the Town Hall the Civic Party will leave the parade and enter the front door.
3.9 The Parade Marshal invites the Town Mayor who will be accompanied by the Macebearer to inspect the Parade, after which he is escorted back to the Town Hall.
3.10 The Civic Party remains at the Town Hall.
3.11 The Parade then leaves Market Hill. The Town Mayor accompanied by the Macebearer, Deputy Town Mayor, Councillors and Town Clerk then process to the Saluting Dais for the March Past. The Town Mayor takes the rostrum. The Macebearer stands beside the rostrum to the right of the Town Mayor. The Deputy Town Mayor and Town Clerk stand to the left of the rostrum. The 2 | P a g e
other Members of the Town Council stand to either side of the rostrum in an orderly manner. When accepting the salute the Mayor should remove their hat and hold it over the left chest. The Deputy Mayor should doff hat at each contingent of the parade.
3.12 The Mayoress/Consort/Escort and Deputy Mayoress/Consort/Escort and VIPs remain at the front of the Town Hall until after March Past.
3.13 The Mayoress/Consort/Escort, Deputy Mayoress/Consort/Escort and VIPs then join the civic party behind the rostrum.
3.14 The Town Mayor and Mayoress/Consort/Escort, preceded by the Macebearer, will then process to the Reception to receive the guests. The VIPs will follow accompanied by Councillors in their robes. Each Councillor will be notified in advance of the VIPs they are required to attend.
3.15 During the reception the Macebearer will ask for Silence to allow the Town Mayor to address the assembled guests. Councillors will not disrobe until after this point in the proceedings and will do so in an appropriate room.
4.0 MICHAELMAS FAIR
4.1 The Members of the Town Council will Robe at the Town Hall and process in order of seniority to the “dodgems” in The Broadway where the Mayoress/Consort/Escort will join them. The parade may be followed by children from one of the infant or junior schools in the town who will be invited to participate in the Ceremony on a rotational basis. The children will be accompanied by parents/carers/school staff as appropriate and will not be the responsibility of the Town Council. Members will be received by the Chairman of the Showmen’s’ Guild or his representative. The Town Mayor will read the Proclamation opening the Fair and he, together with fellow Councillors, will distribute coins (2p) to any children in attendance. The Town Mayor and Councillors will then take rides (two) on the “dodgems” with the children. Should the Mayor wish to provide additional rides for children from the invited school this should be paid for from the Mayor’s Allowance.
4.2 Should the Town Mayor wish to visit the rest of the fair, he may do so and the Councillors will follow in an orderly manner. The invited children may follow the Town Mayor and Councillors if they wish to so long as they are accompanied by parents/carers/school staff as appropriate as they will not be the responsibility of the Town Council.
4.3 At the close of the tour the Civic Party will process back to the Town Hall for disrobing.
4.4 Civic dignitaries on the civic invitation list should be invited to participate in the annual Michaelmas Fair opening
5.0 REMEMBRANCE SUNDAY
5.1 Remembrance Sunday is under the administration and invitation of The Royal British Legion.
5.2 The Civic Party will Robe at the Town Hall wearing poppies.
5.3 The Parade Master will invite the Town Mayor, accompanied by the Macebearer and the Civic Party to join the Parade at the War Memorial. The Town Clerk will carry the wreath on behalf of the Town Mayor. There follows the Service of Remembrance. The Parade Master will invite the Town Mayor to lay the first wreath at the foot of the War Memorial. The Mayor will step forward and lay the wreath, then step back five paces then remove their hat and place it across their left chest, bow in respect, then replace their hat and return to their position. At the close of the Service the Town Mayor, preceded by the Macebearer and followed by the Councillors will join the Parade immediately behind the members of the Royal British Legion who are preceded by the Band. The procession will take an agreed route to return past the War Memorial. Immediately the Civic Party is past the War Memorial it will turn right and proceed to the Town Hall for disrobing.
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6.0 OTHER CIVIC PARADES
6.1 To be at the discretion of the Town Mayor and Town Council. The protocol to be as for Civic Sunday at the discretion of the Town Mayor and Town Council.
7.0 CHARITY BALL
7.1 The arrangements as such are controlled by the Town Mayor.
7.2 The Macebearer will act as Master of Ceremonies for the evening including introducing invited guests to the Town Mayor and Mayoress/Consort/Escort.
8.0 COUNCIL MEETINGS
8.1 The Town Mayor, Deputy Town Mayor, Town Clerk and Councillors together with the Macebearer will robe in the Robing Room. Councillors will take seats in the Council Chamber. The Town Mayor, Deputy Town Mayor, Town Clerk and Macebearer together with the Mayor’s Chaplain will remain in the Robing Room until the appointed time of the Meeting, when the Macebearer followed by the Town Mayor, Town Clerk, Deputy Town Mayor and Mayor’s Chaplain will process to the Door of the Council Chamber. The Macebearer will then knock on the door and ask the Councillors and all other persons present to be upstanding for the Town Mayor. The group will then process to the Mayor’s Table where the Mace will be placed on its stand in front of the Town Mayor’s chair at the centre of the table. The Deputy Town Mayor will sit to the left of the Town Mayor and the Town Clerk to the right of the Town Mayor. The Macebearer will sit to the left of the Deputy Town Mayor and Mayor’s Chaplain to the right of the Town Clerk.
8.2 At the close of the meeting the Town Mayor, preceded by the Macebearer, followed by the Town Clerk and Deputy Town Mayor will process back to the Robing Room to disrobe.
9.0 FUNERALS
9.1 Death of a Mayor in Office
9.1.1 Flag: The Town Flag to be flown at half-mast on the Town Hall. 9.1.2 Procession Leaving Church: - Coffin - Family Mourners - Mace and Chain - Deputy Mayor and Town Clerk/Chief Executive - Councillors, MP, Honorary Freemen, Honorary Aldermen, etc 9.1.3 Mayoress/Consort/Escort: It is not customary for the Mayoress/Consort/Escort, as a family mourner, to wear any chain of office 9.1.4 Mayor's Chaplain: These guidelines have no provision for the Mayor's Chaplain, as it is customary for the Chaplain to officiate.
9.2 Death of a Serving Member of the Town Council 9.2.1 The following symbols of mourning should be worn: - Mayor should wear black ribbons on the Chain of Office - Members of the Council should wear black rosettes on the left facing of the robes - The Mayoress/Consort/Escort may wear the Chain of Office suitably draped with black - The Mace should be draped below the coronet on the head and the Mace Bearer should wear a black tie - The Town Clerk should wear mourning orders or weepers 9.2.2 The Town Council should meet the family mourners at the church and follow behind them. The Mayor should graciously waive his/her precedence on such an occasion. 9.2.3 The Council flag should be flown at half-mast.
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9.3 Other Funerals
9.3.1 At a funeral where they attend officially, the Mayor and Councillors follow immediately behind the family mourners. The Town Clerk should consult the members of the family as to the desirability of having a full ceremonial funeral.
9.3.2 If the Mayor is invited to a funeral which is not ceremonial, he/she should wear no Chain or Badge but attend purely as a mourner unless the family express a wish to the contrary
10.0 FLAGS
10.1 The Town Flag is to be flown on the following days: ▪ Each meeting of the full Council. ▪ The Annual Town Meeting. ▪ Civic Sunday. ▪ The Mayor's birthday. ▪ Over the annual Heritage Weekend. ▪ Any other occasion agreed by the Council.
10.2 The union flag flying is in line with the Lord Chamberlain’s Office published dates only.
10.3 Other flags to represent notable days will be flown as agreed annually by Council.
10.4 The Town Flag is to be flown at half-mast on the death of the Mayor from the day of the death until sunset on the day of the funeral. It should also be flown at half-mast on the death of a member of the Council, or an ex-Mayor on the day of the funeral until sunset.
10.5 If any of the above dates clash with a Union flag flying day, the Union flag should always take precedence.
11.0 CIVIC TWINNING VISITS
11.1 Invitations may be received directly from the Mayor of the twin town. Visits are relatively infrequent and generally coincide with special events in either town or notable anniversaries.
11.2 The civic delegation should consist of the Town Mayor and/or Deputy Mayor plus the Town Clerk. If robes are to be taken then the party must include the Mace Bearer.
11.3 Travel and accommodation expenses will be met from the Council’s Twinning budget. Economy flights/rail travel should be used as far as possible.
11.4 Where spouses/partners or Council Members wishing to attend in their own right are accompanying the party each shall be responsible for payment of their own expenses.
11.5 All delegates will be responsible for ensuring their European Health Insurance Card (EHIC) is valid and that they have adequate travel insurance. 11.6 Gifts may be exchanged during the visit. As a general guideline, the Town Council will not in normal circumstances spend more than £90 on its gift.
11.7 When hosting visits to St Ives by delegates from the twin town it is customary to hold a formal reception. At such receptions Members will be robed and the Mace will be present.
Responsible Officer Town Clerk Date effective from 2012 Review date March 2019 Author Town Clerk Date last amended August 2018
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COMPLAINTS POLICY
A complaint is an expression of dissatisfaction about the Council’s actions or lack of action, about the standard of a service, or about an administrative fault such as not following procedures, standing orders, or making a mistake. This applies whether the action was taken, or the service provided, by the Council itself or a person or body acting on behalf of the Council.
The Complaints Procedure is for residents who live in or near the Council’s area, and who are affected by the Council decisions. It is also for other individuals or organisations or unincorporated bodies, affected by Council business.
The Complaints Policy does not relate to complaints received about services delivered by any other body.
Principles of the Complaints Policy
1. A complaint against the Council will be treated as a complaint against the body corporate of the Council, not as a complaint about individual employees or members.
2. Council will engage in procedures other than the Complaints Procedure in respect of the following type types of complaint:
2.1. Where the complaint alleges financial irregularity, local electors have a statutory right to object to the external auditor and will be referred to this body.
2.2 Where the complainant alleges criminal activity, the matter will be referred to the police.
2.3 Where the complaint relates to a member allegedly breaching the code of conduct, the complainant will be advised that the Town Clerk will undertake the initial investigation and may refer the matter to the Monitoring Officer at Huntingdonshire District Council, to decide if the matter is a breach of code of conduct.
Where a breach of code of conduct has been established, the matter will be dealt with either by the Town Clerk or the Monitoring Officer at Huntingdonshire District Council, who will decide on a suitable course of sanction. Please refer to the Complaints Procedure for full details on the procedure that will be followed.
2.4 Where the complaint is about a member of staff the disciplinary procedure will be instigated.
3. The Complaints Policy and Procedure is not a means of redress for its members or staff.
4. Where a complaint cannot be resolved informally, the Council requires a formal complaint to be submitted in writing or by email.
5. All complaints will be properly investigated.
6. All formal complaints will be brought to the attention of the Council.
7. The complaints procedure will consist of two stages, allowing for an appeal to be heard. Members involved in the original decision will not participate in the determination of an appeal.
8. In all instances, the Council will comply with its obligations under the Data Protection Act 1998. The complainant has the right to confidentiality unless he/she waives their right.
The Council will ensure that the Complaints Procedure is:
• well published, easily accessible and easy to use, • helpful and receptive, • not adversarial, • fair and objective, • based on clear procedures and defined responsibilities, • thorough, rigorous and consistent, • decisive and capable of putting things right where necessary, • sensitive to the special needs and circumstances of the complainant, • adequately resourced, • fully supported by members and officers, • provides responses that are proportionate; noting that one size does not fit all, • ensuring timely resolution, • regularly reviewed to ensure fit for purpose, and that, • complaints are analysed to spot patterns and lessons for service improvement.
Responsible Officer Town Clerk Date effective June 2016 Review date March from 2019 Author Town Clerk Date last amended August 2018
DISPLAY OF NOTICES
Policy Statement
The Town Council’s noticeboards may be used for the following purposes:
• Display of Town Council’s agendas and other official notices • Notices by central government, other authorities, police, health related bodies, national and local statutory and voluntary bodies, non-profit making organisations and schools
The following notices are not permitted:
• Petitions and appeals for funds. • Advertisements for sale of goods. • Any notices with contents which are not legally acceptable. • Philosophical statements or campaigns. • Commercial advertising. • Political notices. * • Religious notices. *
* A notice advertising a fete or other charitable event run by a political party or a church would be acceptable but a notice promoting a political party or a church would not be acceptable
Responsible Officer Town Clerk Date effective from 2008 Review date March 2019 Author Town Clerk Date last amended August 2018
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PROCEDURE FOR DEALING WITH PRESS AND MEDIA
1 INTRODUCTION 1.1 The purpose of this policy is to define the roles and responsibilities within the Council for working with the media and deals with the day-to-day relationship between the Council and the media. 1.2 It is not the intention of this policy to curb freedom of speech or to enforce strict rules and regulations. Rather, it provides guidance on how to deal with issues that may arise when dealing with the media.
2 KEYS AIMS 2.1 The Council is accountable to the local community for its actions and this can only be achieved through effective two-way communications. The media – press, radio, TV, internet – are crucially important in conveying information to the community so the Council must maintain positive, constructive media relations and work with them to increase public awareness of the services and facilities provided by the Council and to explain the reasons for particular policies and priorities. 2.2 It is important that the press have access to the Clerk/ Members and to background information to assist them in giving accurate information to the public. To balance this, the Council will defend itself from any unfounded criticism and will ensure that the public are properly informed of all the relevant facts using other channels of communication if necessary.
3 THE LEGAL FRAMEWORK 3.1 The law governing communications in local authorities can be found in the Local Government Acts 1986 and 1988, The Freedom of Information Act 2000 and the Transparency Code 2015, as a minimum. The Council must also have regard to the governments Code of Recommended Practice on Local Authority Publicity. 3.2 The Town Council’s adopted Standing Orders should be adhered to.
4.0 CONTACT WITH THE MEDIA 4.1 The Clerk and Members should always have due regard for the long-term reputation of the Council in all their dealings with the media. 4.2 Confidential documents, reports, papers and private correspondence should not be leaked to the media. If such leaks do occur, an investigation will take place to establish who responsible and appropriate action taken. 4.3 When the media wish to discuss an issue that is, or is likely to be, subject to legal proceedings then advice should be taken from the Council’s solicitor before any response is made. 4.4 There are a number of personal privacy issues for the Clerk and Members that must be handled carefully and sensitively. These include the release of personal information, such as home address and telephone number (although Member contact details are in the public domain); disciplinary procedures and long-term sickness absences that are affecting service provision. In all these and similar situations, advice must be taken from the Clerk before any response is made to the media. 4.5 Only the Town Clerk and Town Mayor may report to the press on behalf of the Council. Other Members are not excluded from talking to the press, but must be mindful that they do not, and are not seen to, speak for the Council. 4.6 Statements made by the Town Mayor and the Clerk should reflect the Council’s opinion. 4.7 There are occasions when it is appropriate for the Council to submit a letter, for example to explain important policies or to correct factual errors in letters submitted by other correspondents. Such letters should be kept brief and balanced in tone and correspondence should not be drawn out over several weeks. All correspondence must come from the Clerk. 4.8 Should a Member decide to submit a letter to the press on any subject they should not use the term ‘Town Councillor’ or give the impression, directly or implied, that they are writing on behalf of the Council.
5 ATTENDANCE OF MEDIA AT COUNCIL MEETINGS 5.1 The Local Government Act 1972 requires that agendas, reports and minutes are sent to the media on request. 5.2 The media are encouraged to attend Council meetings and seating and workspace will be made available.
6 PRESS RELEASES 6.1 The purpose of a press release is to make the media aware of a potential story, to provide important public information or to explain the Council’s position on a particular issue. It is the responsibility of the Clerk and Members to look for opportunities where the issuing of a press release may be beneficial. 6.2 All press releases must be issued by the Clerk in order to ensure that the principles outlined in section three (Legal Framework) are adhered to, that there is consistency of style across the Council and that the use of the press release can be monitored.
Responsible Officer Town Clerk Date effective from May 2016 Review date March 2019 Author Town Clerk Date last amended August 2018
COMMUNITY ENGAGEMENT – STATEMENT OF INTENT
1. Aims and Objectives
1.1 St Ives Town Council aims to:- • Represent and promote the interests of St Ives and all its people in all forums; • Pay particular attention to the needs of our children and young people; • Provide the best possible amenities and services by the efficient use of available resources; • Actively involve local people in decisions affecting activities in the area; • Promote equality of opportunity and oppose discrimination; • Be open and accountable in all it does; • Support development which is environmentally, socially and economically sound and sustainable; • Enhance quality of life by protecting and enhancing St Ives’ ecological and environmental assets.
1.2 In order to achieve these aims, the Council will:- • work closely with residents, businesses and community groups; • engage with as many people as possible who want to participate in decision making, monitoring services and planning for the future; • ensure, that through the use of a wide range of approaches to public involvement and community engagement, we actively encourage the involvement of residents, to capture their views and learn their concerns and effectively use those views as an integral part of the decision-making process; • ensure that residents have the opportunities to be heard at every stage, and the capacity to be effective citizens.
1.3 The outcomes the Council hopes to achieve are:- • Improved communication with the local community; • A better understanding within the community of the role of the Town Council and of its Councillors; • Local people feeling that they are involved in decision making; • Improved satisfaction with local public services.
2. Defining the community:- St Ives Town Council considers the community of St Ives to consist of: • All residents of the town; • All users of the Town Council’s services; • All those who work within the town; • All those who own businesses within the town; • All young people who live and/or attend school within the town; • All local voluntary organisations, clubs and societies; • Any group or organisation that represents some or any of the members of the above sections of the community; • Additionally, the Council recognises that there are certain bodies that are crucial to the quality of life in St Ives and aims to maintain excellent working relationships with these bodies, including the Police, the other tiers of local government and neighbouring town and parish councils.
3. Provision of information to the community and opportunities for community involvement:- Information is provided by the Town Council to the community in a number of ways, including: • The Town Hall in Market Hill is open Monday to Friday and can provide a wide range of information both on Council services and other St Ives activities and issues. • The Town Council’s website www.stivestowncouncil.gov.uk provides comprehensive information both on the work of the Town Council and on other services, the history of the town, local events, local groups and organisations. • The public can contact the Town Council through the website and public consultations are sometimes carried out through the website. • The Town Council provides five notice boards around the town which are used to display agendas for Council meetings and contact details for local councillors as well as other information of interest to the local community. • A notice board is available in the Town Hall which can be used by local events organisers or groups. • The Town Council’s Newsletter, The Bridge, is published approximately quarterly, is delivered to most houses in the town and is available from the Town Hall, on the website and from the local library. • The Annual Report is produced in June each year. It is distributed with The Bridge and is available from the Town Hall, on the website and from the local library. • All meetings of the Town Council and its committees and sub-committees are open to the public and a period is set aside at the beginning of each meeting for public questions. • Public meetings are called to gauge public opinion about important issues affecting the town such as major planning applications. • Questionnaires are sometimes used to ask local people’s opinions about specific matters and these are distributed to local residents, for example at the regular Farmers Market, at public meetings, or downloadable from the Council website.
4. Opportunities for Formal Representations to the Council:- • Formal representations to the Council may be made at any time in writing to the Town Clerk. • Petitions will be accepted during the period set aside at the beginning of each meeting for public questions.
5. Involvement in Partnerships The Town Council often works in partnership with other organisations such as Huntingdonshire District Council, Cambridgeshire County Council, Police and Fire Service. It will also endeavour to maintain representatives on the following local organisations: • A14 Liaison/Transport Strategy Group; • Cambridgeshire and Peterborough Association of Local Councils; • Corn Exchange Community Interest Company; • Huntingdonshire Volunteer Centre; • Needingworth Quarry Liaison Group; • Nobles Field Trust; • St Ives and District Area Road Safety Committee; • St Ives Christmas Lights Committee; • St Ives Community Association Management Body and Executive Committee; • St Ives Town Initiative; • St Ives Youth Theatre; • United Charities Trustees.
6. Role of Council Members and Officers:- Council Members (Councillors) are the elected decision makers of the Town Council. Their contact details are available from the Town Hall, on Town Council Notice boards and on the Town Council website. Members of the public are welcome to contact Councillors to raise any issues.
The Council’s officers are staff employed to carry out the day to day functions of the Council and make sure that its services are provided for the local community. The Town Clerk is the Proper Officer for the Council which means she has overall responsibility for the provision of Council services.
Statement prepared for adoption by St Ives Town Council at its meeting on 8 September 2010
Responsible Officer Town Clerk Date effective from Sept 2010 Review date March 2019 Author Town Clerk Date last amended August 2018
BIODIVERSITY POLICY 1. Introduction This policy sets out the Councils position with regards to requirements to consider biodiversity in decision making. It is intentioned that all members and staff consider the requirements when undertaking actions or decisions on behalf of St Ives Town Council. 2. Biodiversity Every public authority must, in exercising its functions, have regard to the purpose of conserving biodiversity as a duty under Section 40 of the Natural Environment and Rural Communities Act 2006. The Town Council has a direct impact on this through work to maintain parks and open spaces including the cemetery and an indirect impact through the use of chemicals and materials throughout its activities.
There is a further indirect impact through actions to fund and support local community groups and through the provision of allotments where a lower level of control is available.
St Ives Town Council biodiversity considerations include: • Assessing chemicals used (e.g. cleaning and on parks and open spaces) and ensuring their safe disposal where appropriate; • Minimising use of harmful pesticides; • Composting and shredding garden waste, and controlled burning only when necessary; • Mulching horticultural waste where possible; • Planting more trees and using indigenous species as much as possible. 3. Notes and References Natural Environment and Rural Communities Act 2006 http://www.legislation.gov.uk/ukpga/2006/16/section/40
Responsible Officer Town Clerk Date effective from August 2018 Review date March 2019 Author Town Clerk Date last amended August 2018
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CRIME AND DISORDER POLICY 1. Introduction This policy sets out the Councils position with regards to requirements to consider crime and disorder issues in decision making. It is intentioned that all members and staff consider the requirements when undertaking actions or decisions on behalf of St Ives Town Council. 2. Crime and Disorder Section 17 of the Crime and Disorder Act 1998 requires that St Ives Town Council considers the impact of its functions and decisions on crime and disorder in the area. It does this through working in partnership with the police and other local authorities both directly and indirectly to improve community safety in and around St Ives. The Town Council seeks to represent the views of its community and ensure that local crime reduction strategies represent those views.
St Ives Town Council community safety related activities include: • Supporting the provision of CCTV within the Town; • Receiving Police report at Full Council meeting when provided to help identify when and where the Town Council can add value; • Asking the Police to report to the Annual Town Meeting; • Liaising with the police and other partners around events and activities taking place in the town.
Responsible Officer Town Clerk Date effective from August 2018 Review date March 2019 Author Town Clerk Date last amended August 2018
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Conflict of Interest Policy a. Introduction St Ives Town Council is a body corporate under the powers of the Local Government Act 1972. Its members are Councillors of the Council, who have a duty to promote and defend the best interests of the Council at all times in accordance with this policy.
This policy covers how the Council, and all its sub-committees and working groups will manage the interests of its members and any conflict between them and the objects of the Council.
It does not matter how a Councillor is appointed, whilst they are a member of the Council they have a duty to the town and its Council and this must take precedence. Conflicts of interest may arise where the interests of Councillors or “connected persons” (e.g. their family or close colleagues) are incompatible or in competition with the interests of the Council. According to the Council Commission ‘a conflict of interest is any situation in which a Councillor’s personal interests, or interests which they owe to another body, and those of the Council arise simultaneously or appear to clash.’
Such clashes may create problems; they can:
a. Inhibit free discussion; b. Result in actions or decisions that are not in the interests of the Council; c. Risk the impression that the Council has acted improperly; b. What types of interests need to be declared? There are many different types of conflict of interest; the most common are:
• Indirect Financial Conflict of Interest – where financial benefits accrue to a close member of the Councillor’s family, a friend, business partner, employer or colleague of a Councillor.
• Non-Financial Conflicts of Interest – where there may be a conflict of interest (often referred to as a conflict of duty or loyalty) should a Councillor have another appointment or be associated in some way with another agency or organisation operating in the same area of work as the Council or providing the Council with services or grant funding.
• Non-Financial Conflict of Interest – where a councillor has been appointed as a trustee to another body in the Councils area or where they serve in their personal capacity on a committee or body in the Councils areas, that body is affected by the business being transacted by the Council.
In all the above situations it is up to the Councillor to determine whether their involvement in a matter relating to a third party represents a potential conflict of interest and should therefore be declared.
If the Councillor is not sure what to declare, or whether and when a declaration needs to be updated, the Councillor should err on the side of caution.
www.stivestowncouncil.gov.uk c. How to Declare an Interest
In the normal course of events, Councillors would not be expected to receive gifts. This policy is designed to address the rare circumstances in which they may be offered. Councillors are asked to declare their interests in addition to any gifts or hospitality received in connection with their role as Councillor in the Council. Any gifts or hospitality offered over £100 should be refused. A Declaration of Interests form is provided for this purpose via the Town Clerk. The context of accepting a gift is relevant, for example, accepting a leaving gift of less than £100 in value would not give rise to a conflict of interest.
Interests should be declared at the beginning of a meeting when a relevant matter is on the agenda or as soon as the interest becomes apparent.
There are four occasions when a Councillor’s personal interests are likely to come into conflict with those of the Council and should be declared:-
• At their First Meeting: Every new Councillor will be asked to complete a Declaration of Interests Form. • Annually: after each Annual Meeting of the Town Council and prior to the first subsequent Council meeting, Councillors will be asked to review their Declaration of Interests Form and either update it or confirm that it is still correct. • When any significant changes take place: New matters should not wait until an annual declaration is made before being notified. Councillors should notify the Town Clerk of all changes or additions as soon as they are known to the Councillor. • Verbally at any Council meeting:
Where specific relevant conflicts or potential conflicts may arise. At the start of each Council meeting the Town Mayor will ask for any declarations relevant to the agenda to be made known. Councillors should also raise the matter during the course of the meeting as soon as a potential conflict arises.
If a Councillor fails to declare an interest that is known to the Town Clerk and/or the Chairman of the Council meeting, the Chairman may adjourn that item or meeting to allow Councillors to obtain advice before proceeding. d. Register of Interests
The Declaration of Interests form will be used as the basis for recording a Councillor’s interests and gifts or hospitality received on the Council’s Register of Interests, which is held by the Monitoring Officer at the District Council.
The information provided by Councillors will be processed in accordance with data protection principles as set out in the Data Protection Act 1998. Data will be held only to ensure that Councillors act in the best interests of the Council. Information provided to the Council will not be used for any other purpose. e. Procedure for dealing with conflicts of interest
Councillors should declare their interest at the earliest opportunity through the mechanisms identified earlier in this Policy and as set out in the Town Councils ‘Code of Conduct.
Generally, conflicts of interest may occur where a Councillor has a “non-statutory disclosable interest” as set out in the Localism Act 2011. Where conflicts of interest arise and the interest relates to a matter under discussion, the Councillor must decide whether the interest:
a. is trivial and does not create a real danger of conflict of interest or bias or the appearance of bias;
b. does not create a real danger of conflict of interest or bias, but might reasonably cause others to think it could influence a decision; c. creates a real danger of conflict of interest or bias (that is, the interest affects them, or a person or business connected to then, more than the generality affected by the decision).
In the event that the interest does fall into one of the above categories the Councillor should:
a. if the declared conflict is considered to be trivial, the Councillor may vote. b. If the declared conflict is considered to create a real danger of conflict of interest or bias, but might reasonably cause others to think it could influence a decision made by the Councillor, the Councillor may remain in the meeting, but must not participate in the discussion, or vote, on the matter. c. If the declared interest is considered to create a real danger of conflict of interest or bias (that is, the interest affects them, or a person or business connected to them, more than the majority of the community in the town affected by the decision) the Councillor must leave the meeting, not participate in the discussion, or vote, on the matter.
If the Town Clerk is concerned that a Councillor may have a conflict of interest under Category (c) they should discuss this with the Councillor prior to the summons for a meeting being circulated and, with the Councillors agreement, endeavour to ensure that the Councillor is not provided with information in that capacity which enables him or her to obtain any advantage.
The Town Council shall have regard to public interest by reviewing its policies from time to time. Enquiries regarding any of the above can be made to:
Town Clerk St Ives Town Council [email protected] 01480 388929
Responsible Officer Town Clerk Date effective from Review date Author Town Clerk Date last amended
SOCIAL MEDIA POLICY
1. Introduction The objective of this policy is to provide Councillors and staff an overview of Social Media and outline the Council’s position on various aspects of their use. The policy includes guidelines on Officer and Councillor responsibilities when using such channels of communication; the policy applies equally to Councillors and staff.
2. Definition of Social Media Social media is a term for websites based on user participation and user-generated content. Included are social networking sites and other sites that are centred on user interaction. Social media has the following characteristics: • Covers a wide variety of formats, including text, video, photographs, audio • Allows messages to flow between many different types of device; PCs, phones and tablets (eg iPad) • Involves different levels of engagement by participants who can create, comment or just view information • Speeds and broadens the flow of information • Provides one-to-one, one-to-many and many-to-many communications • Allows communication take place in real time or intermittently
Examples of popular social media tools include: Twitter, Facebook, Wikipedia, YouTube, Pinterest, Snip.It, LinkedIn and Google Plus. Groupings of interest are a natural feature of the development of such systems with people with similar interests being attracted to share information.
3. Pitfalls Whilst these tools are very useful to share information quickly with other people, there are some pitfalls to be aware of. On a personal and professional level councillors and staff should be aware that: • The information in most cases is shared in the public domain and can be viewed by anyone in the world. You do not even need to register in many cases to view the content. Registering is only required should you wish to participate and post to the site. • Groups on specific themes can set up easily and posts then edited by the owners of that group to reflect their single interest, ensuring theirs is the only voice heard. There is no guarantee of truth and ill-informed comment and gossip is as likely to be found there as useful information. • The nature of these tools is that information is shared immediately and it is all too easy to respond instantaneously which can result in unintentionally inflaming a situation. Information can then be shared with other sites and be spread far beyond the intended audience. Friends of Friends may not be our Friends. It is also very easy to spend a lot of time viewing and responding to messages that would outweigh the value gained in the first place.
4. Purpose of the Policy Social media provides the Council with the opportunity to communicate to a wide audience instantaneously on a range of subjects relating to its activities, providing updates, news, information and retweeting relevant information from other sources.
The Council will make use of approved social media tools to quickly disseminate information but carefully control its use in order to minimise the risks as stated above. In the first instance this will include Facebook and Twitter.
5. Aims and Objectives Social media can be used by the Council as an effective and measurable way to achieve resident engagement and attract publicity. The aim of this Policy is to ensure: • Engagement with individuals and communities and successful promotion of council-based services through the use of social media • A consistent approach in the use of social media • That Council information remains secure and is not compromised through the use of social media • That users operate within existing policies, guidelines and relevant legislation • That the Council’s reputation is upheld and improved, and not adversely affected • That communication by use of social media is effective, timely, appropriate, useful, engages with a wider audience and utilises cross-promotion of other Council communication tools
6. Policy Statement It is acknowledged that there is considerable potential for using social media which can provide significant advantages. The responsible, corporate use of social media is actively encouraged.
This policy provides a structured approach to using social media and will ensure that it is effective, lawful and does not compromise Council information or computer systems/networks.
Users must ensure that they use social media sensibly and responsibly, and ensure that its use will not adversely affect the council or its business, nor be damaging to the Council's reputation and credibility or otherwise violate any Council policies.
The following guidelines will apply to online participation and set out the standards of behaviour expected as a representative of St Ives Town Council: • Be aware of and recognise your responsibilities identified in the Social Media Policy. • Remember that you are personally responsible for the content you publish on any form of social media. • Never give out personal details of others such as home address and telephone numbers. • Ensure that you handle any personal or sensitive information in line with the General Data Protection Regulations. • Use a disclaimer. When using social media for personal purposes, you must not imply you are speaking for the council. Avoid use of the council e-mail address, logos or other council identification. Make it clear that what you say is representative of your personal views only. Where possible, you should include a standard disclaimer, such as: "Statements and opinions here are my own and don't necessarily represent the council's policies or opinions". • Know your obligations: you must comply with other council policies when using social media. For example, you should be careful not to breach council confidentiality and proprietary information policies. • Show respect to all. You should be respectful of the authority and employees. Derogatory comments are always wrong. • Use of the Town Council’s Twitter or Facebook accounts must always reflect the Council’s position/decisions on a matter and in no circumstances must it be used to express personal opinion, particularly when used by a Councillor. If unsure, say nothing.
Councillors are at liberty to set up accounts using any of the tools available but should ensure they are clearly identified as personal and do not in any way imply that they reflect the Council’s view. Councillors should at all times present a professional image and not disclose anything of a confidential nature. Comments of a derogatory, proprietary or libellous nature should not be made and care should be taken to avoid guesswork, exaggeration and colourful language.
7. Responsibilities The Town Clerk is the designated ‘Council’ owner of the Council Twitter feed and any other Social Media channels agreed by the Council. The Town Clerk may delegate the responsibility for day to day use of Twitter or Facebook to other Officers but all must ensure they follow this policy. No account details may be changed without the permission of the Town Clerk.
The Town Clerk is permitted to operate a Twitter account but must adhere to this policy and ensure the ‘personal view’ disclaimer is used.
Individual Councillors are at liberty to set up their own accounts but they should ensure they comply with this policy and ensure the ‘personal view’ disclaimer is used.
8. Guidance for Councillors - social media and meetings The Council encourages Councillors to keep residents informed of St Ives issues and the use of social media can help with this, especially during official council meetings. Twitter is a quick and direct way of feeding concise updates about a meeting - these principles for members are aimed at the use of Twitter but are equally applicable to other forms of social media. A separate but related policy on the recording of meetings has been adopted by St Ives Town Council.
Below are some additional guidelines for councillors to consider for the use of social media during meetings: • Handheld devices and laptops are permitted (indeed encouraged) for use during meetings to allow environmentally friendly and effective communication. The use of such devices is intended to improve communication during meetings - not to interrupt or distract anyone taking part. Ensure the volume on all electronic devices is turned to 'mute'. • Councillors' tweets/blogs during council meetings should refer to the discussions which are taking place at the meeting - tweeting/blogging about other subjects will show the public and other attendees at the meeting that you are not engaging properly in the meeting. • Councillors have a responsibility to take council business seriously and it is not appropriate for members to use social media to tease or insult other members. St Ives residents expect debate and to be informed about council business, not witness petty arguments. • Remember that if you break the law using social media (for example by posting something defamatory), you will be personally responsible.
9. Facebook Strategy Social networks are rapidly growing in popularity and are used by all ages in society. The most popular social networks are web-based, commercial, and not purposely designed for town council use. They include sites like Facebook, MySpace, Bebo, and Xanga. For individuals, social networking sites provide tremendous opportunities for staying in touch with friends and family. For the Council the sites provide a modern alternative means to communicate with residents of the town. Facebook, for example, offers a rich platform allowing you to share unlimited content, including images and videos, eg. • Share articles / blog posts / expertise • Start discussions and ask questions to encourage interaction • Create surveys to encourage participation from visitors • Upload images and videos • Generic news – what’s happening in the area
One of the hallmarks of online networks is the ability to “friend” others – creating a group of others that share interests and personal news. Care should be exercised when accepting invitations to friend others within personal social networking sites. Friends will gain access to the Council’s network of contacts on the site.
Good practice guidelines for the use of Facebook by the Council as a body or Councillors as individuals are: • As a Town Council, we have a professional image to uphold and how we conduct ourselves online impacts this image. • Remember that people classified as “friends” have the ability to download and share your information with others. • Post only what you want the world to see. It is not like posting something to your web site or blog and then realising that a story or photo should be taken down. On a social networking site, once you post something it may continue to be available, even after it is removed from the site. • Do not disclose confidential matters or criticise council policies or personnel. • Set your profile’s security and privacy settings carefully. At a minimum, all privacy settings should be set to “only friends”. “Friends of friends” and “Networks and Friends” open the content to a large group of unknown people. • All activity on the Council Facebook page must follow the Council’s agreed statement of purpose and outcomes for the use of the networking tool. • Do not post images that include young people without parental permission. • Pay close attention to the site's security settings and allow only approved personnel full access to the site. • Only add statements approved by either Full Council, a committee, the Town Mayor or the Town Clerk. • Do not use commentary deemed to be defamatory, obscene, proprietary, or libellous. Exercise caution with regards to exaggeration, colourful language, guesswork, obscenity, copyrighted materials, legal conclusions, and derogatory remarks or characterisations. • Weigh whether a particular posting puts your effectiveness at St Ives Town Council at risk. • To reduce security risks, do not install any external applications that work with the social networking site. Examples of these sites are calendar programs and games. • Maintain updated anti-virus and malware protection to avoid infections of spyware and adware that social networking sites might place on your computer. • Be careful not to fall for phishing scams that arrive via email or on your wall, providing a link for you to click, leading to a fake login page. • If you find information on the social networking site that falls under the mandatory reporting guidelines then you must report it as required by law • Please stay informed and cautious in the use of all new networking technologies.
10. Twitter Strategy Twitter is a ‘microblogging’ platform which allows users to post short messages and converse with other users. Unlike email or text messaging, these conversations take place in the open and engage audiences in discussions about services, products and issues–connecting a vast amount of like- minded people in a targeted and purposeful way, eg. • Share relevant articles / blog posts / expertise • Start discussions and ask questions to encourage interaction • Link to Facebook content / surveys / pictures / videos • Follow and participate in discussions with other related tweeters • Comment on tweets and re-tweet other posts to build community • Offer relevant Q&A sessions • Provide information and news updates on Council activities • Disseminate information in emergency situations
The St Ives Town Council Twitter account has been set up to inform followers of related news, events, online facilities and other matters that may be of interest to residents of the community, local businesses and visitors to the area.
People following St Ives Town Council can expect tweets covering some or all of the following: • Updates on Council activities • Announcements about matters of importance to St Ives town residents and those who may be visiting or moving to St Ives • Requests for information and assistance • News about our online facilities • Re-tweets from organisations that we are following which meet our Twitter Policy
Following: If you follow St Ives Town Council on Twitter it will not automatically follow the person back and the right is reserved to block any person from following the Town Council. Being followed by us does not imply endorsement of any kind.
St Ives Town Council is unable to monitor Twitter round the clock. However it will endeavour to answer all sensible tweeted questions. Please be aware that due to privacy it may not be possible to answer all tweet questions.
Councillors are at liberty to set up their own accounts subject to following the guidelines. Key questions when tweeting are: • What do the followers really want to know? • When do they need to know it? • Why is the information you’re sharing relevant? • Am I the most appropriate person to be responding to queries/commenting on tweets if it is a Council-related matter? Negative comments should only be responded to with factual information and on-line arguments must always be avoided.
11. Other Social Media At this stage it is not intended to use any other forms of social media for official use by St Ives Town Council.
Councillors and staff are entitled to use any form of social media they wish to but must abide by this policy at all times when so doing.
GENERAL PRIVACY NOTICE
Your personal data – what is it?
“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual (e.g. a list of staff may contain personnel ID numbers rather than names but if you use a separate list of the ID numbers which give the corresponding names to identify the staff in the first list then the first list will also be treated as personal data). The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR) and other legislation relating to personal data and rights such as the Human Rights Act.
Who are we?
This Privacy Notice is provided to you by St Ives Town Council which is the data controller for your data.
Other data controllers the council works with:
• other data controllers, such as local authorities • Community groups • Charities • Other not for profit entities • Contractors • Credit reference agencies
We may need to share your personal data we hold with them so that they can carry out their responsibilities to the council. If we and the other data controllers listed above are processing your data jointly for the same purposes, then the council and the other data controllers may be “joint data controllers” which mean we are all collectively responsible to you for your data. Where each of the parties listed above are processing your data for their own independent purposes then each of us will be independently responsible to you and if you have any questions, wish to exercise any of your rights (see below) or wish to raise a complaint, you should do so directly to the relevant data controller.
A description of what personal data the council processes and for what purposes is set out in this Privacy Notice.
The council will process some or all of the following personal data where necessary to perform its tasks:
• Names, titles, and aliases, photographs; • Contact details such as telephone numbers, addresses, and email addresses; • Where they are relevant to the services provided by a council, or where you provide them to us, we may process information such as gender, age, marital status, nationality, education/work history,
www.stivestowncouncil.gov.uk academic/professional qualifications, hobbies, family composition, and dependants; • Where you pay for activities such as use of a council hall, financial identifiers such as bank account numbers, payment card numbers, payment/transaction identifiers, policy numbers, and claim numbers; • The personal data we process may include sensitive or other special categories of personal data such as criminal convictions, racial or ethnic origin, mental and physical health, details of injuries, medication/treatment received, political beliefs, trade union affiliation, genetic data, biometric data, data concerning and sexual life or orientation.
How we use sensitive personal data
We may process sensitive personal data including, as appropriate: • your racial or ethnic origin or religious or similar information in order to monitor compliance with equal opportunities legislation; • in order to comply with legal requirements and obligations to third parties.
These types of data are described in the GDPR as “Special categories of data” and require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal data.
We may process special categories of personal data in the following circumstances: • In limited circumstances, with your explicit written consent. • Where we need to carry out our legal obligations. • Where it is needed in the public interest.
Less commonly, we may process this type of personal data where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.
Do we need your consent to process your sensitive personal data?
In limited circumstances, we may approach you for your written consent to allow us to process certain sensitive personal data. If we do so, we will provide you with full details of the personal data that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.
The council will comply with data protection law. This says that the personal data we hold about you must be:
• Used lawfully, fairly and in a transparent way. • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes. • Relevant to the purposes we have told you about and limited only to those purposes. • Accurate and kept up to date. • Kept only as long as necessary for the purposes we have told you about. • Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure.
We use your personal data for some or all of the following purposes:
• To deliver public services including to understand your needs to provide the services that you request and to understand what we can do for you and inform you of other relevant services; • To confirm your identity to provide some services; • To contact you by post, email, telephone or using social media (e.g., Facebook, Twitter, WhatsApp); • To help us to build up a picture of how we are performing; • To prevent and detect fraud and corruption in the use of public funds and where necessary for the law enforcement functions; • To enable us to meet all legal and statutory obligations and powers including any delegated functions; • To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments and generally as necessary to protect individuals from harm or injury; • To promote the interests of the council; • To maintain our own accounts and records; • To seek your views, opinions or comments; • To notify you of changes to our facilities, services, events and staff, councillors and other role holders; • To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other new projects or initiatives;
How we use sensitive personal data
We may process sensitive personal data including, as appropriate: • your racial or ethnic origin or religious or similar information in order to monitor compliance with equal opportunities legislation; • in order to comply with legal requirements and obligations to third parties.
These types of data are described in the GDPR as “Special categories of data” and require higher levels of protection. We need to have further justification for collecting, storing and using this type of personal data.
We may process special categories of personal data in the following circumstances: • In limited circumstances, with your explicit written consent. • Where we need to carry out our legal obligations. • Where it is needed in the public interest. • Less commonly, we may process this type of personal data where it is needed in relation to legal claims or where it is needed to protect your interests (or someone else’s interests) and you are not capable of giving your consent, or where you have already made the information public.
Do we need your consent to process your sensitive personal data?
In limited circumstances, we may approach you for your written consent to allow us to process certain sensitive personal data. If we do so, we will provide you with full details of the personal data that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.
The council will comply with data protection law. This says that the personal data we hold about you must be:
• Used lawfully, fairly and in a transparent way. • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes. • Relevant to the purposes we have told you about and limited only to those purposes. • Accurate and kept up to date. • Kept only as long as necessary for the purposes we have told you about. • Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure • To process relevant financial transactions including grants and payments for goods and services supplied to the council • To allow the statistical analysis of data so we can plan the provision of services. • Our processing may also include the use of CCTV systems for the prevention and prosecution of crime.
What is the legal basis for processing your personal data?
The council is a public authority and has certain powers and obligations. Most of your personal data is processed for compliance with a legal obligation which includes the discharge of the council’s statutory functions and powers. Sometimes when exercising these powers or duties it is necessary to process personal data of residents or people using the council’s services. We will always take into account your interests and rights. This Privacy Notice sets out your rights and the council’s obligations to you.
We may process personal data if it is necessary for the performance of a contract with you, or to take steps to enter into a contract. An example of this would be processing your data in connection with the use of sports facilities, or the acceptance of an allotment garden tenancy.
Sometimes the use of your personal data requires your consent. We will first obtain your consent to that use.
Sharing your personal data
This section provides information about the third parties with whom the council may share your personal data. These third parties have an obligation to put in place appropriate security measures and will be responsible to you directly for the manner in which they process and protect your personal data. It is likely that we will need to share your data with some or all of the following (but only where necessary): • The data controllers listed above under the heading “Other data controllers the council works with”; • Our agents, suppliers and contractors. For example, we may ask a commercial provider to publish or distribute newsletters on our behalf, or to maintain our database software; • On occasion, other local authorities or not for profit bodies with which we are carrying out joint ventures e.g. in relation to facilities or events for the community.
How long do we keep your personal data?
We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is currently best practice to keep financial records for a minimum period of 8 years to support HMRC audits or provide tax information. We may have legal obligations to retain some data in connection with our statutory obligations as a public authority. The council is permitted to retain data in order to defend or pursue claims. In some cases, the law imposes a time limit for such claims (for example 3 years for personal injury claims or 6 years for contract claims). We will retain some personal data for this purpose as long as we believe it is necessary to be able to defend or pursue a claim. In general, we will endeavour to keep data only for as long as we need it. This means that we will delete it when it is no longer needed.
Your rights and your personal data
You have the following rights with respect to your personal data:
When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
1. The right to access personal data we hold on you • At any point you can contact us to request the personal data we hold on you as well as why we have that personal data, who has access to the personal data and where we obtained the personal data from. Once we have received your request we will respond within one month. • There are no fees or charges for the first request but additional requests for the same personal data or requests which are manifestly unfounded or excessive may be subject to an administrative fee.
2. The right to correct and update the personal data we hold on you • If the data we hold on you is out of date, incomplete or incorrect, you can inform us and your data will be updated.
3. The right to have your personal data erased • If you feel that we should no longer be using your personal data or that we are unlawfully using your personal data, you can request that we erase the personal data we hold. • When we receive your request, we will confirm whether the personal data has been deleted or the reason why it cannot be deleted (for example because we need it for to comply with a legal obligation).
4. The right to object to processing of your personal data or to restrict it to certain purposes only • You have the right to request that we stop processing your personal data or ask us to restrict processing. Upon receiving the request, we will contact you and let you know if we are able to comply or if we have a legal obligation to continue to process your data.
5. The right to data portability • You have the right to request that we transfer some of your data to another controller. We will comply with your request, where it is feasible to do so, within one month of receiving your request.
6. The right to withdraw your consent to the processing at any time for any processing of data to which consent was obtained • You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).
7. The right to lodge a complaint with the Information Commissioner’s Office. • You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Transfer of Data Abroad
Any personal data transferred to countries or territories outside the European Economic Area (“EEA”) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. [Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas].
Further processing
If we wish to use your personal data for a new purpose, not covered by this Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Changes to this notice
We keep this Privacy Notice under regular review and we will place any updates on this web page [TBC once website updated] This notice was last updated in August 2018.
Contact Details
Please contact us if you have any questions about this Privacy Notice or the personal data we hold about you or to exercise all relevant rights, queries or complaints at:
The Data Controller, St Ives Town Council, Town Hall, Market Hill, The Old Riverport, St Ives, Cambs, PE27 5AL Email: [email protected]
RECORDING OF MEETINGS POLICY
1. Introduction
On 6 August 2014, the 1960 Act was amended by the Openness of Local Government Bodies Regulations 2014. The amended 1960 Act now provides that a person may not orally report or comment about a meeting as it takes place if they are present at the meeting of a parish council or its committees but otherwise may: a) film, photograph or make an audio recording of a meeting; b) use any other means for enabling persons not present to see or hear proceedings at a meeting as it takes place or later; c) report or comment on the proceedings in writing during or after a meeting or orally report or comment after the meeting.
2. Limitations
Although there is a statutory right to photograph and record Council meetings the proceedings of that meeting must not be disrupted by the use of media tools and must not inhibit community involvement in the proceedings.
3. Audio and Visual Recording - Your Obligations
Any member of the public, or of the media, wishing to photograph or record a meeting is asked to comply with the following: i) any photography or audio / visual recording takes place from a fixed position in the meeting room approved by the Town Clerk so as to reduce disruption to the proceedings; ii) use of flash photography or additional lighting is for a limited period only during the meeting at a point in the proceedings agreed in advance with the Town Clerk; iii) if the Town Clerk feels that any photography, audio or visual recording is disrupting the meeting in any way, or any pre-meeting agreement has been breached, then the operator of the equipment will stop; iv) if, during the meeting, a motion is passed to exclude the press and public, on the grounds that publicity would be prejudicial to the general interest by reason of the confidential nature of the business to be transacted, then all rights to record the meeting are removed and the operator of the equipment will be required to stop recording and /or photography; v) if a meeting is adjourned by the Town Mayor then the operator of the equipment should stop any recording or photography at the point at which the meeting is adjourned; vi) any request made by the Town Mayor regarding respecting the public’s right to privacy is complied with; vii) people seated in the public seating area should not be photographed, filmed or recorded without the consent of the individuals concerned. It is for the public to inform the council, or the person recording, if they object;
viii) use must not be made of an image or recording if consent is refused by a member of the public featured in that recording or image; ix) photographs, audio, and visual recordings should not be edited in a way that could lead to misinterpretation of the proceedings. This includes refraining from editing the views being recorded in a way that may ridicule or show lack of respect; x) Notices will be displayed in the room advising the public that meetings can be recorded legally. The Town Mayor will also make an announcement that the meeting will be photographed and /or recorded or filmed. The Council may, on occasion, audio record meetings for minuting purposes only. The Town Mayor will make an announcement to this effect if a recording is to be made.
4. Audio and Visual Recording - Your Rights
If, as a member of the public, you do not wish to be photographed, filmed or recorded please inform the Clerk in attendance at the meeting or the Town Mayor/Chairman of the meeting when notice is given that a request to photograph / record has been received.
5. Procedure Prior to the Meeting for those Wishing to Record or Photograph a Meeting
It would be appreciated if requests to take photographs or to record meetings open to the public, either by members of the public or by the media, were, wherever possible, made to the Town Clerk for the meeting concerned before the meeting. Contact details are: Alison Benfield [email protected] Tel: 01480 388929. It would be helpful for the request to include the following information: i) which meeting the request refers to; ii) the name, organisation (if applicable) and contact details of the person making the request; iii) what equipment it is intended will be used (to determine what facilities might be required); iv) what the photographs, or audio / visual recording will be used for and / or where the information is to be published (this is helpful to be able to inform the public).
Any equipment required for recording purposes should be set up before the meeting starts to avoid disturbance.
6. Social Media
There are no restrictions placed on anyone at the meeting using Twitter, blogs, Facebook or similar “social media” provided that the Town Mayor does not consider their actions are disrupting the proceedings of the meeting. If the Town Mayor feels the use of social media is disrupting the proceedings the Councillor, member of the public or media representative using social media may be required to stop. If use continues the Town Mayor will ask the person to leave the meeting. If the person refuses to leave then the Town Mayor may adjourn the meeting or make other appropriate arrangements for the meeting to continue without disruption.
Responsible Officer Town Clerk Date effective from May 2015 Review date March 2019 Author Town Clerk Date last amended August 2018
AGENDA ITEM C98.00 2018 STRATEGIC PLAN - ACTION PLAN
Plan has been updated and amended following meeting of Strategic Plan Working Party who considered the Action Plan included in the adopted 2015-2020 Strategic Plan. • Items completed have been removed • Items that are not Town Council responsibility or within its remit to deliver have been removed • Everyday Items have been separated out and listed under separate areas of responsibility – o Norris Museum o Town Hall o Ground Maintenance o Councillors • New and reworded action are shown in final column (Updated state). Any box in the final column that is empty is directly taken from original Action Plan • Recommendation to Council • Report is received and noted • Plan as detailed below is adopted • Strategic Plan Working Party are delegated to consider timeframe for actions listed • Strategic Plan Working Party are tasked with considering new 5-year Action Plan to come into effect from April 2020
C COMMUNITY Updated state Volunteering Action C6A To proactively encourage volunteering To encourage volunteers to undertake local ownership of verges and green spaces – both reworded for litter picking and maintenance
Encourage contact and coordination between community groups – by hosting annual New item community group fair and making groups aware of funding and training opportunities C5 To endeavour to identify unmet Community Carry out appropriate surveys in conjunction needs that can be effectively met by with HVC when appropriate to highlight areas of reworded Volunteers, and then, in partnership with other significant unmet need. C6 agencies and charities, help them become Discuss unmet needs with relevant voluntary operational reworded groups and agencies to see if the Council can reworded facilitate the setting up of a group to meet the need. To financially support volunteer groups that Encourage implementing Memorandum of deliver community-based services Understanding with volunteer-based New item agencies and groups to support the ongoing 1 grant funding to provide a level of certainty to groups going forward
Communication C33 To communicate with residents in a variety of Review the current methods of communication ways to ensure they are informed of the to encompass new technology and ensure those reworded - proposed timeframe for completion 12 months Council's plans. methods adopted provide value for money and meet the needs of a diverse community C39 Review effectiveness of the website. proposed timeframe for completion 6 months C40 Respond to queries about non-Town Council Collect data on types and numbers of questions New item public services. asked and provide feedback to service providers C40A Direct questioner to the appropriate provider
Use all forms of communication to provide ‘frequent questions answered’ in The Bridge New item magazine, website and notice boards
General C44 To implement a Service Level Agreement with Work with community groups that are grant reworded C45 the Community to provide, maintain and, where funded by the Council to agree levels of service appropriate, enhance services in the town that that should be provided are valued by the local community.
E ECONOMY Shopping Action E4 To enhance the local shopping and leisure Gather footfall data on an annual basis. reworded experience Local Businesses E7 To help to create an environment that supports Work with traders and business owners and existing businesses and attracts new ones other strategic partners to identify opportunities reworded to encourage new businesses to come to the Town. Heritage & Tourism To endeavour to preserve and enhance the Endeavour to preserve the historic centre of a
history, heritage and identity of the town. shared space for the focus of the community E8 To promote St Ives as a shopping, leisure and Identify opportunities and work with other groups
regional tourist destination and strategic partners to promote the town.
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E14 To consider options for providing additional reworded tourist information and advice within St Ives.
G GOOD GOVERNANCE Openness And Accountability Action Strategic Plan And Budget G2 To produce, review and monitor a 5 year Monitor the Plan quarterly. Take any necessary Strategic Plan. remedial action. G3 Review Plan each year in light of agreed consultation plan and all other available information. Professional Standards G5 To adopt and maintain professional standards Work to maintain NALC Local Council Award reworded in all aspects of the Council's business Scheme - Gold Standard G6 Develop and implement a continuous improvement strategy for staff and members with New item regard to training and delivery of public services G7 Efficiency And Value For Money G16 Undertake a rolling review of the activities of Review the future use of the Pavilion at Warner Council to identify opportunities for increasing Park. efficiency. This includes working in partnership proposed timeframe for completion 6-9 months with other local authorities to determine which authority could most efficiently provide the service or out-sourcing.
HL HEALTH & LEISURE Wellbeing HL2 Work with health providers to monitor health Obtain data from healthcare providers New item HL3 trends and identify opportunities to promote Understand good practice health strategies from healthy lifestyles other local councils reworded
Leisure And Entertainment HL4 To identify opportunities for the Council to Identify the sort of activities, for all ages, that are facilitate or arrange leisure and entertainment not currently provided by others and prepare a
opportunities that are consistent with the report considering the cost/benefit of the Council approved budget. providing these each year.
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T TRANSPORT Public Transport Action T2 To liaise with Bus Operators and the County Identify need for further bus shelters and liaise Council to ensure a reliable and frequent public with County and bus operators to secure transport system to allow residents and others provision. to travel to work, shops and leisure activities Monitor rural bus service provision and raise issues with CA Mayor – consider support for local New item village community transport schemes Infrastructure T6 To comment on Local Plans and Strategic Encourage HDC/ CCC study and delivery of Plans to ensure that the need for any upgrades improvements to local main roads including New item to the highways infrastructure are fully A1123 and Harrison Way. Provide TC element of reflected. CIL money to support such schemes
T8 To liaise with the County Council to endeavour To work with groups and strategic partners to to ensure that the road network within the Town review the signage on footpaths and cycle paths is maintained in an acceptable condition and and identify the costs of any proposed new signs reworded action is taken to deal with any safety or congestion issues.
T EVERYDAY ITEMS Norris Museum Action C3 Volunteering Continue to support the Norris Library and Museum framework of volunteering and volunteer training C4 Identify new opportunities for volunteers to support the work of the Norris Library and Museum. C12 Heritage C15 To endeavour to preserve and enhance the Preserve the Norris Library and Museum history, heritage and identity of the town collection Everyday Business. C16 Enhance the cataloguing of the Museum collections. C17 Carry out the Museum Rationalisation Programme. C18 Support and document local research
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C19 Continue development of permanent Museum reworded displays and collections C20 Maintain temporary exhibition programme C21 Maintain Library and Museum Outreach programme. C23 Continue to make the Library and Museum's reworded collections more intellectually accessible C24 Identify further opportunities to make the Library reworded and Museum more physically accessible. Continue to engage the local community, New item including those who do not usually visit the museum, with the museum and its collections C26 Deliver the resulting plan within timetable. ED EDUCATION ED4 To promote the Norris Library and Museum as Maintain learning programme and outreach a place for learning – for schools, groups, activities
ED5 families and individuals Develop a programme of Town Tours. ED6 Provide holiday activities and events Openness And Accountability To maintain ACE (Arts Council England) T1 Accreditation standard at Norris Library and G11 Museum
Town Hall Action C9 Invite voluntary organisation to apply for grants Volunteering by October each year. C11 Review the budget provision for grants on an annual basis taking into account the value for money achieved from voluntary effort. C10 To be ready, in partnership with other agencies Respond promptly to any concerns raised by and charities, to react quickly if any existing any Volunteer Group during the course of the Volunteer Group gets into difficulties and help year and liaise with other relevant agencies in resolve their problems an attempt to resolve their difficulties. Respond within 20 working days. C12 Heritage Support civic events To endeavour to preserve and enhance the history, heritage and identity of the town Representation& Consultation C27 To be a pro-active sounding board for Act to deal with matter of concern to the community concerns in order to highlight and community by either taking responsibility or reworded resolve general problems facing residents of all signposting as appropriate C28 backgrounds, cultures or religions. Work with St. Ivo school to identify ways to
encourage input from those under 18. 5
Communication C33 To communicate with residents in a variety of Produce relevant content for ‘The Bridge’ ways to ensure they are informed of the Magazine each year on agreed dates. Council's plans. T3 Use social media including Facebook to proactively communicate with the community
matter that will affect them – both internal and external to the town council C35 Provide copy for the annual St Ives Official
Guide in line with publisher's timetable. C40 Respond to queries about non-Town Council Collect data on types and numbers of questions New item public services. asked. C40A Direct questioner to the appropriate provider
Use all forms of communication to provide New item ‘frequent questions answered’ Financial Pressures C41 To regularly liaise with the County Council, Identify areas and services were devolution may New item District Council, Police Authority and Health be prudent. C42 Services to establish whether there are any Liaise with each organisation at agreed times plans to withdraw, or reduce, services that and prepare reports to Council identifying any affect the residents or local organisations of St. issues and outlining proposed action. Ives. If any are identified, to consider the likely reworded effect of the withdrawal and, if appropriate, lobby to maintain the service and/or to minimise the impact. C43 If any services are to be withdrawn, or reduced, Prepare reports to Council identifying any issues to consider whether it would be appropriate and that cannot be resolved and outlining options to practical for the Town Council to provide the maintain service or mitigate service reductions.
service or to make a financial contribution to enable the service to be continued by its current, or another, provider. E ECONOMY E1 To enhance the local shopping and leisure Promote the Farmers' Market.
experience E&D ENVIRONMENT & DEVELOPMENT Planning Action E&D1 To comment on all planning applications in the Ongoing St Ives area in order to influence the best
balance between preserving an attractive environment and achieving the developments
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that the Town needs within the framework of the planning legislation. E&D2 To comment on all Strategic Plans and Respond within timescale to all Strategic Plans Proposals to maximise the chance of the Town and Proposals.
getting an optimum balance of housing, jobs and infrastructure whilst preserving the Town. Improvements E&D3 To identify priority environmental improvements Submit bids to CCC for Highway Improvement
and seek funding to deliver them Funding each year. Sustainability E&D5 To recognise the importance of sustainability Arrange any necessary training for staff and
and to take appropriate account of it in all councillors. E&D7 Council activities and decisions. Identify opportunities for working with other
bodies to maximise sustainability. Openness And Accountability Action G1 To promote openness and accountability in all Produce Annual Report each year. G1A aspects of the Council's business. (There are Regularly publish information on the Council's specified occasions set by legislation where it website to enhance accountability. would be inappropriate to provide full information) Strategic Plan And Budget G4 To ensure that the Council produces realistic Ensure that the approved actions in the budgets in the context of its 5-year Strategic Strategic Plan are costed and included in the Plan. budget each year. Professional Standards G6 To adopt and maintain professional standards Identify training needed for both staff and in all aspects of the Council's business Councillors for the coming year by October and deliver by the following March G7 Maintain performance management framework. reworded G9 Where relevant, work collaboratively with other
villages to enhance results. G10 Maintain and review regularly a Disaster reworded Recovery Plan for the Council. Public Participation G12 To promote public participation Advertise the opportunity to address the Council and Committee meetings for up to 3 minutes on
the website and in The Bridge and refresh the message annually. Assets G14 To preserve, maintain and, where appropriate, Produce a costed preventative maintenance
improve the assets owned by the Council. schedule for all the Council's assets highlighting
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any elements not covered by existing budgets each year. Efficiency And Value For Money G17 Undertake a rolling review of the activities of Seek grants from external funders for any Council to identify opportunities for increasing relevant element of the Council's activities. efficiency. This includes working in partnership Everyday Business. G18A with other local authorities to determine which Seek to work in partnership with the Councils of authority could most efficiently provide the surrounding villages, Cambridgeshire’s towns, service or out-sourcing. and the District and County, to: i. share best practices, experience and expertise; ii. establish if centralising some administrative tasks would be beneficial; G19 Undertake a rolling review of the Council's Prepare timetable in priority order and deliver services to identify any which are not reviews in accordance with timetable. considered to be good value for money. If any are found, to identify ways to improve value for money or decide to cease the service.
Leisure And Entertainment Lifestyle HL5 To promote the importance of maintaining a fit Advertise the District's Healthy Walks and healthy lifestyle. programme. HL5A Liaise with health service for articles in The Bridge or on the website to encourage improved life styles. Direct Provision HL6 To provide a range of facilities including play Maintain to agreed standards. areas, public toilets, allotments which support Everyday Business. Health and Leisure. S PUBLIC SAFETY General S1 To identify any areas or issues which result in S2 residents feeling unsafe and liaising with the Police or other bodies to resolve or mitigate the problem. CCTV S3 To 50% fund monitored CCTV cameras at key To review the coverage and discuss the nature points in the Town. and volume of any crimes prevented or solved with the District Council every 6months. T TRANSPORT
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Public Transport T1 To liaise with Bus Operators and the County Discuss reported problems with Bus Operators Council to ensure a reliable and frequent public and the County Council, as appropriate, to
transport system to allow residents and others attempt to resolve any issues. to travel to work, shops and leisure activities. Car Parking T3 To liaise with the District Council, the County Discuss car park usage data with the District Council and any other providers to endeavour Council, the County Council and any other to ensure there are sufficient car parking providers to influence decisions to increase or spaces at reasonable charges to meet the reduce parking availability, or to change its
needs of residents and visitors, in order to location. T4 support the town's economy. Consider and respond to any proposals for increases in car park charges within any defined time limits. Infrastructure T5 To comment on Local Plans and Strategic To take every opportunity to comment within Plans to ensure that the need for any upgrades defined time scales.
to the highways infrastructure are fully reflected.
Ground Maintenance
E ECONOMY E5 Liaise with District Council to establish the defined level of cleanliness and monitor that this reworded is maintained in the Town Centre Green Spaces E&D To provide and maintain green areas to Continue approved maintenance regime. reworded 10 enhance the environment.
Councillors
Representation& Consultation C27 To be a pro-active sounding board for Work with St. Ivo school to identify ways to C28 community concerns in order to highlight and encourage input from those under 18. resolve general problems facing residents of all backgrounds, cultures or religions. C29 To be ready to publicise concerns and lobby on Debate at the next available council/committee issues in appropriate cases, where discussion meeting issues identified as important that have
and liaison is ineffective. not been resolved through ordinary influence and liaison.
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C30 To consult residents using cost-effective Identify cost-effective methods of consultation. C31 methods proportionate to the importance of the Agree a consultation plan to include rolling
issue coverage of the Business Plan each year. C32 Implement the consultation plan within timetable. C32A Summarise and assess consultation responses. Take appropriate follow-up action, and incorporate in the review of the Strategic Plan. Communication C33 To communicate with residents in a variety of Produce relevant content for ‘The Bridge’ ways to ensure they are informed of the Magazine each year on agreed dates. Council's plans. C37 Maintain councillor surgeries on a quarterly
basis and review effectiveness. E&D ENVIRONMENT & DEVELOPMENT Planning E&D1 To comment on all planning applications in the Ongoing St Ives area in order to influence the best balance between preserving an attractive
environment and achieving the developments that the Town needs within the framework of the planning legislation. E&D2 To comment on all Strategic Plans and Respond within timescale to all Strategic Plans Proposals to maximise the chance of the Town and Proposals.
getting an optimum balance of housing, jobs and infrastructure whilst preserving the Town. Improvements E&D3 To identify priority environmental improvements Submit bids to CCC for Highway Improvement
and seek funding to deliver them Funding each year. Sustainability E&D5 To recognise the importance of sustainability Arrange any necessary training for staff and
and to take appropriate account of it in all councillors. E&D7 Council activities and decisions. Identify opportunities for working with other
bodies to maximise sustainability.
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AGENDA ITEM: C99.00
St Ives Town Council
DATE: 12 September 2018
SUBJECT: Memorandum of Understanding – Huntingdonshire Volunteer Centre
1 Introduction and Purpose of Report 1.1 Huntingdonshire Volunteer Centre (HVC) is reliant on grant funding to continue to provide volunteer services within the town. It also requires certainty of grant funding for forward planning and stability. 1.2 The purpose of this report is to present to Members a draft Memorandum of Understanding between the Town Council and HVC to support a 4 year grant giving period from 1 April 2019 to 31 March 2023 inclusive.
2 Recommendations 2.1 That the report is received and noted. 2.2 That the draft Memorandum of Understanding is adopted that details HVC’s core services and additional support it will provide to St Ives Town Council to assist it in achieving the aims set out in the Strategic Plan. 2.3 That St Ives Town Council provide £12,000 of grant funding between 1 April 2019 and 31 March 2023 to Huntingdonshire Volunteer Centre as long as the terms of the Memorandum of Understanding are met.
3 Background 3.1 St Ives Town Council has committed within its 2015-2020 Strategic Plan to make volunteering a key element. 3.2 In 2017 St Ives Town Council stepped in to financially support HVC with £12,000 when its grant funding from the County Council was cut with minimal notice. 3.3 The Town Council also agreed to provide a grant of £12,000 for the 2018/19 financial year. 3.4 In April 2017 (min C279.2 refers) it was resolved that the Town Mayor, Town Clerk and HVC investigate the possibility of a Service Level Agreement (SLA) between the 2 organisations to maintain the core activities of the volunteer centre on an ongoing basis. 3.5 A draft SLA was forwarded to the Clerk at the time although some discussion did take place no definitive action took place until July 2018. 3.6 In July 2018 the Clerk met with representatives from HVC to discuss the draft SLA submitted previously. During the discussion it was considered that due to the nature of the services provided by HVC it would be very difficult to establish an SLA as they are very target based and the nature of the core services provided by HVC do not lend themselves to be target led. 3.7 A better method to ensure financial probity would be a Memorandum of Understanding setting out what the HVC would provide in terms of core service delivery, co-operation and support to the Town Council to enable it to meet the aims of its Strategic Plan Volunteering action points.
4. Proposal 4.1 The draft Memorandum of Understanding attached is adopted and signed by both parties and that the Town Council commits to provide £12,000 index linked grant funding to HVC between 1 April 2019 and 31 March 2023. This will allow HVC to have some continued funding certainty and the plan its ongoing service delivery appropriately.
5. Financial Implications 5.1 Sufficient funding will need to be allocated annually in the Council Estimates of Income and Expenditure in December 2018, 2019, 2020 and 2021 to meet this commitment
6. Policy Implications 6.1 There are no current Policy implications.
7. Health and Safety Implications 7.1 There are no current H&S implications.
8. Reporting Officer – Alison Benfield, Town Clerk
Supporting volunteering across Huntingdonshire Town Hall, Market Hill Huntingdon Office : 1 Princes Street, Huntingdon, PE29 3PA. The Old Riverport 01480 414766 [email protected] St. Ives, Cambs., PE27 5AL St Ives Office: Free Church, Market Hill, St Ives, PE27 5AL. [email protected] 01480 301462 [email protected] 01480 388929 www.huntsvc.org.uk Charity: 1126811
Memorandum of Understanding between Huntingdonshire Volunteer Centre and St Ives Town Council Financial Support with a grant of £12,000 per annum to cover a 4 year period from 1st April 2019 to 31st March 2023
St Ives Office of Huntingdonshire Volunteer Centre will continue to deliver core services: • Maintain & monitor the St Ives Community Car Scheme • Facilitate and co-operatively administer the annual St Ives Christmas Day Lunch • Support and monitor the number of volunteers accessing services • Support and monitor the number of voluntary organisations accessing support • To continue to work co-operatively with other HVC Volunteer Offices and the wider Volunteer Centre network • To report on service delivery for the Annual Trustee Report & at regular intervals to the Town Council
Delivery of the above services is partly funded through mileage payments from Cambridgeshire County Council Community Transport Network @ 15p per mile, £1 booking fee for car scheme journeys and a share of funding raised by the Huntingdon Together Charity shop & donations. This helps to cover office running costs and 6.5 staff hours per week. The additional St Ives Town Council funding contributes towards the cost of office rental and 11 staff hours per week.
In addition, the St Ives Office will work co-operatively to help to meet the Strategic aims of St Ives Town Council in terms of volunteering : • To assist with the delivery of a special Celebration/Party event to thank local Organisations & their volunteers • To facilitate the exchange of information and networking at such an event • To offer ‘free’ membership of Volunteer Centre Services to Organisations receiving grant support from St Ives Town Council • To work co-operatively with the Norris Museum to promote volunteering
The St Ives Volunteer Office will continue to: • Hold regular committee meetings, including an Annual General Meeting • Comply with all financial and accounting requirements of Charity and Company Law & publish accounts • Maintain Insurance cover for Public Liability & Employers Liability & where appropriate, Property Insurance • Maintain an open and transparent employment procedure • Maintain an Equal Opportunities Policy • Maintain our policies in relation to Vulnerable adults and children & DBS checks
HVC (Chairman) Signature: Date:
St Ives Town Council (Town Mayor) Signature: Date:
Charity Number: 1126811 Company Number: 6726114
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AGENDA ITEM C100.01
THE BATTLES OVER – A TOWNS TRIBUTE PROGRAM OF EVENTS
06:00 – Battles Over – Sleep in peace now the battles over (TBC – bag pipes to be played at Parish Church)
10:30 – Remembrance Day Service and Parade – Market Hill
12:00-16:00 – Battles Over Exhibition – Norris Museum
14:00-15:00 - Methodist Church – launch of the Miles Jeffery Day book to include video of original celebration of his life as a poet and Flying Ace along with poetry readings.
14:30-16.30 Tea Dance & Singalong – Corn Exchange (tickets available from Town Hall and Corn Exchange) Bouncy Castle and Puppet Show – Burleigh Hill Community Centre Jazz in the Chapel – Bridge Chapel Quiet Reflection time – Parish Church
17:30-18.30 Evening Service – Parish Church Song from both World Wars – Chapel on the Bridge
18:55 – Battle’s Over – The Last Post – Parish Church (TBC)
19:00 – Battle’s Over – WW1 Beacon Lighting – Parish Church
19:05 – Battle’s Over - Ringing out for Peace – Bells at the Parish Church
19.30-21.30 - Huntingdon Big Band Concert – Free Church
Note: all details correct as of 5 September 2018.
www.stivestowncouncil.gov.uk
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AGENDA ITEM C101.00
From: Hunt Andrew
I have attached the current timetable and two revised timetable options that include Morrisons. The route would largely be the same as now, but would additionally serve Morrisons. I would be grateful if local members, St Ives Town Council and Needingworth Parish Council could let me know their preferred option by Friday 5th October 2018. I am happy to make this date later if necessary. The service is currently funded by Cambridgeshire County Council. Morrisons has contributed some money towards providing a service so I would also welcome any ideas how this could be used.
I am also looking into including Morrisons on the 21 route that is operated by Dews Coaches under contract to Cambridgeshire County Council and will keep you updated. This operates between Ramsey, Bury, Warboys, Pidley, Somersham, Colne, Earith, Bluntisham, Needingworth and St Ives.
Regards,
Andy Hunt Public Transport Network Co-ordinator Cambridgeshire County Council 01223 715593 (Mon, Wed & Fri) or 07823 666098 (Tue & Thu)
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Current timetable
St Ives Town Service 22
Monday to Friday
St Ives Bus Station Bay 2 0955 1055 1155 1255 1355 St Ives Marley Road 1003 1103 1203 1303 1403 St Ives Constable Road 1005 1105 1205 1305 1405 St Ives Burleigh Road 1007 1107 1207 1307 1407 St Ives Ramsey Road 1009 1109 1209 1309 1409 St Ives Kings Hedges 1011 1111 1211 1311 1411 St Ives Pig Lane 1013 1113 1213 1313 1413 St Ives Bus Station Bay 2 1020 1120 1220 1320 1420 Revised timetable - option 1
St Ives Town Service 22
Monday to Friday
St Ives Bus Station Bay 2 0950 1250 1350 St Ives Morrison's 0958 1058 1158 1258 1358 St Ives Marley Road 1003 1103 1203 1303 1403 St Ives Constable Road 1005 1105 1205 1305 1405 St Ives Burleigh Road 1007 1107 1207 1307 1407 St Ives Ramsey Road 1009 1109 1209 1309 1409 St Ives Kings Hedges 1011 1111 1211 1311 1411 St Ives Pig Lane 1013 1113 1213 1313 1413 St Ives Bus Station Bay 2 1020 1120 1220 1320 1420 St Ives Morrison's 1028 1128 Revised timetable - option 2
St Ives Town Service 22
Monday to Friday
St Ives Bus Station Bay 2 0950 1150 1350 St Ives Morrison's 0958 1058 1158 1258 1358 St Ives Marley Road 1003 1103 1203 1303 1403 St Ives Constable Road 1005 1105 1205 1305 1405 St Ives Burleigh Road 1007 1107 1207 1307 1407 St Ives Ramsey Road 1009 1109 1209 1309 1409 St Ives Kings Hedges 1011 1111 1211 1311 1411 St Ives Pig Lane 1013 1113 1213 1313 1413 St Ives Bus Station Bay 2 1020 1120 1220 1320 1420 St Ives Morrison's 1028 1228
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Subsidised Bus Route Costs 18-19
Service Route Gross Annual Revenue Net Annual Annual Cost Per Days of Operator Cost (18/19) (18/19) Cost (18/19) Passenger Passenger Est Operation Journeys Est (18/19) (18/19) 7A Trumpington P&R – £83,508.26 £7,573.82 £75,934.44 2,591 £29.31 Mon - Sat A2B Bus & Coach Hinxton – Whittlesford – Ltd Trumpington P&R 400/401 400: Huntingdon - £121,222.33 £5,822.18 £115,400.15 5,376 £24.84 Mon - Fri Whippet Grafham - Spaldwick Coaches Ltd 401: Huntingdon - Leighton Bromswold 28 Cambourne - Gamlingay £98,905.40 £5,698.90 £93,206.50 4,120 £22.62 Mon - Sat HACT 415 Peterborough - Upwood £9,058.40 £675.32 £8,383.08 702 £11.94 Wed Only FACT 1A St Ives – Fenstanton – Bar £102,144.00 Minimum £102,144.00 8,674 £11.78 Mon - Fri Dews Coaches Hill cost 31 Cambridge - Stapleford - £131,389.27 £17,987.30 £113,401.97 9,763 £11.62 Mon - Sat A2B Bus & Coach Fowlmere Ltd 12 12: Newmarket - Ely £47,311.00 £7,742.52 £39,568.48 3,566 £11.10 Mon - Fri Big Green Bus 47 47: Brinkley - Newmarket Company 204 204: Isleham - Newmarket 22 St Ives - Warboys £59,828.56 £2,419.17 £57,409.39 6,316 £9.09 Mon - Sat Ron W. Dew & Sons Ltd 203 Newmarket - Isleham £17,407.00 £1,924.31 £15,482.69 1,723 £8.99 Tue & Sat Only Lords Travel Citi 5 & 6 / Madingley / Boxworth – £15,830.21 Minimum £15,830.21 1,844* £8.58* Citi 5 & 6: Stagecoach Busway A Cambridge subsidy (*Data based Every day on 16/17) Busway A: Mon - Sat Subsidised Bus Route Costs 18-19
114 Cambridge City Centre - £18,955.04 Minimum £18,955.04 2,244 £8.45 Sat Only Big Green Bus Grafton - Beehive - subsidy Company Addenbrookes 8 8: Cambridge - Dry £86,997.17 Minimum £86,997.17 11,536 £8.29 8: Mon - Sat 8: Whippet 9 Drayton - Papworth subsidy 9: Mon & Fri Coaches Ltd Everard Only 9: Dews Coaches 9: St Ives - Hilton 150 St Neots - Kimbolton - £75,133.70 £12,659.24 £62,474.46 8,926 £7.00 Mon - Sat HACT Tilbrook 65 St Neots - The Offords - £38,559.73 £6,106.98 £32,452.75 4,743 £6.84 Mon - Fri HACT Buckden 901, 902, Newmarket Area Services £52,624.00 £7,268.74 £45,355.26 6,715 £6.75 901, 902, 903: Big Green Bus 903, 904 Mon - Sat Company except Wed 904: Mon - Fri except Wed 117 Cambridge City Centre - £38,400.00 Minimum £38,400.00 5,778 £6.65 Mon - Fri Big Green Bus Fen Estate subsidy Company 19 Haverhill - Linton - £60,214.00 £11,049.85 £49,164.15 7,574 £6.49 Mon - Fri Big Green Bus Burrough Green Company 199 Cambridge - Newnham £14,420.00 £1,695.18 £12,724.82 1,992 £6.39 Tue & Fri Only C G Myall & Son 45A St Ives - Houghton & £47,360.00 Minimum £47,360.00 7,654 £6.19 Mon - Fri Dews Coaches Wyton - Huntingdon cost 127 The Mordens – £90,280.00 £26,913.11 £63,366.89 11,917 £5.32 Mon - Sat A2B Bus & Coach Bassingbourn – Meldreth – Ltd Royston 75 Cambridge - Orwell - £129,342.54 £32,963.86 £96,378.68 18,263 £5.28 Mon - Sat A2B Bus & Coach Wrestlingworth Ltd Subsidised Bus Route Costs 18-19
46A Hampton - Stilton - Sawtry £82,170.05 £18,474.69 £63,695.36 12,292 £5.18 Mon - Sat HACT - The Alconburys - Huntingdon 46 Newmarket - Dullingham - £7,650.00 £1,119.41 £6,530.59 1,296 £5.04 Tue Only Big Green Bus Linton Company 125 Ely - Little Downham £54,595.00 £9,994.34 £44,600.66 9,803 £4.55 Mon - Sat Lords Travel 50 Wisbech - Long Sutton £55,430.70 Minimum £55,430.70 12,297 £4.51 Mon - Sat Stagecoach subsidy 18 Newmarket - Fulbourn £18,277.35 Minimum £18,277.35 3,735 £4.89 Tue & Fri Only A2B Bus & Coach subsidy Ltd 21 St Ives - Earith - £70,400.00 Minimum £70,400.00 14,599 £4.82 Mon - Fri Dews Coaches Somersham - Ramsey cost 110 Ely - Cottenham - £20,400.00 £3,803.31 £16,596.69 3,711 £4.47 Thu Only Big Green Bus Impington Company 56 Wisbech - March - £54,049.05 Minimum £54,049.05 12,436 £4.35 Mon - Sat Stagecoach Manea/Benwick subsidy 390 Wisbech - Parson Drove - £7,397.00 £2,324.04 £5,072.96 1,202 £4.22 Wed Only W & M Travel Throckenholt - Peterborough C2 St Neots - Longstowe - £8,567.00 £1,805.42 £6,761.58 2,108 £3.21 Thu Only C G Myall & Son Orwell - Arrington - Croydon - The Hatleys 63 St Neots - Rail Station - £39,204.38 Minimum £39,204.38 12,702 £3.09 Mon - Fri Whippet Eynesbury - Eaton Socon - subsidy Coaches Ltd Eaton Ford - St Neots 46 Kings Lynn - Wisbech St £35,728.00 Minimum £35,728.00 11,494 £3.11 Mon - Sat Stagecoach Mary - March subsidy Subsidised Bus Route Costs 18-19
16A Cambridge - Long Rd - £25,967.70 Minimum £25,967.70 9,279 £2.80 Mon - Sat Stagecoach Teversham - Fulbourn - subsidy Balsham - Great Thurlow 101 Whittlesford - Duxford - £5,763.00 £1,425.82 £4,337.18 1,602 £2.71 Tue Only C G Myall & Son Saffron Walden 22 St Ives Town Circular £22,899.03 Minimum £22,899.03 8,513 £2.69 Mon - Fri Stagecoach subsidy 15 Over - St Ives £6,355.80 Minimum £6,355.80 2,388 £2.66 Mon & Fri Dews Coaches subsidy Only 117 / 129 117: Ely - Upware £6,188.00 £1,753.64 £4,434.36 1,723 £2.57 Thu Only Lords Travel 129: Ely - Brandon Creek 15 Haslingfield - Bassingbourn £4,763.72 £1,374.50 £3,389.22 1,438 £2.36 Wed Only C G Myall & Son - Royston 9 / 35 9: Cambridge - £38,397.81 Minimum £38,397.81 16,954 £2.26 Mon - Sat Stagecoach Waterbeach - Ely - subsidy Littleport - Chatteris 35: March - Chatteris - Huntingdon Ely Zipper Ely - Stretham - £115,595.00 £58,706.73 £56,888.27 28,732 £1.98 Mon - Sat Ron W. Dew & Haddenham - Witcham - Sons Ltd Ely 33 Peterborough - £45,179.65 Minimum £45,179.65 38,416 £1.18 Every Day Stagecoach Whittlesey- March subsidy 31 Peterborough - Whittlesey £49,739.40 Minimum £49,739.40 43,100 £1.15 Mon - Sat Stagecoach - Ramsey subsidy
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Date :- 04/09/2018 St Ives Town Council Page : 1
Time :- 12:13 PURCHASE LEDGER INVOICE LISTING FOR MONTH No 4 USER : KJD
Ledger No 1 for Month No 4 Internal Reference Number Nominal Ledger Analysis Items marked with a * are disputed invoices.
Date Invoice No Own Ref No Supplier Account Name Supplier A/c Code Net Value VAT Invoice A/C Centre Amount Analysis Detail
23/07/2018 44/49 TERRYS TER0001 58.33 11.67 70.00 5019 400 58.33 Signs and key cut 01/07/2018 3006 006441 WADSWORTH WAD0001 47.40 0.00 47.40 5852 150 47.40 Gift for German Visit 01/07/2018 209911834 006442 ALLSTAR ALL0001 232.87 35.48 268.35 6256 330 232.87 Fuel for pick up and machinery 01/07/2018 2606 006443 ALISON ALI0001 47.88 0.00 47.88 9094 910 47.88 Water for FOT 01/07/2018 2018002787 006444 ADOBE SYSTEMS ADO0001 12.64 0.00 12.64 5017 100 12.64 Adobe 01/07/2018 6 006445 M MURRAY MIC0001 546.00 109.20 655.20 9094 910 546.00 No Parking signs FOT 01/07/2018 4565 006446 JAMES MORTON JAM0001 415.50 83.10 498.60 5773 150 415.50 Logo Ties 01/07/2018 260 006447 TMO ENTERPRISE TMO0001 5,100.00 1,020.00 6,120.00 9094 910 5,100.00 FOT Traffic management 01/07/2018 008735 006448 GOLDEN LION GOL0002 231.08 46.22 277.30 9094 910 99.00 B&B for FOT 5852 150 132.08 Twinning visit Dinner 01/07/2018 146 006450 D MINTER MIN0001 600.00 0.00 600.00 9094 910 600.00 FOT PA system 03/07/2018 38069 006451 CITY SECURITY SERVIC CIT0002 4,140.00 828.00 4,968.00 9094 910 4,140.00 FOT Security 03/07/2018 034414 006452 HYGIENE HYE0001 237.50 47.50 285.00 6456 300 237.50 Sanitary units Bus Station PC 03/07/2018 034415 006453 HYGIENE HYE0001 162.50 32.50 195.00 6456 300 162.50 Sanitary units Globe Place PC 03/07/2018 004614 006454 MISC MIS0001 341.67 68.33 410.00 5852 150 341.67 Twinning visit B&B 03/07/2018 141751 006455 LATTA LAT0002 430.00 86.00 516.00 5847 160 430.00 Toilets for Childrens Day
23/07/2018 443 006456 B J WARREN WARR0001 250.00 0.00 250.00 7233 410 250.00 Repairs to CEX window cills 23/07/2018 1103050919 006457 HAVEN OLD MORT HAV0002 5.27 0.26 5.53 6932 300 5.27 Old Mortuary electricity May 23/07/2018 1103051065 006458 HAVEN HALDO HAV0005 21.68 1.09 22.77 6932 300 21.68 Haldo electricity May 23/07/2018 13817 006459 SUPERIOR SUP0001 4,870.00 974.00 5,844.00 7233 410 4,870.00 CEX flooring 23/07/2018 541206 006460 GALA TENTS GAL0001 249.97 49.99 299.96 6983 300 249.97 4 x folding tables 23/07/2018 0507 006461 DAVID GILL GILL0001 40.00 0.00 40.00 5019 400 40.00 Repairs to chairs 23/07/2018 01080798 006462 VEOLIA VEO0001 80.04 16.01 96.05 7044 400 80.04 Trade refuse collection June 23/07/2018 2447 006463 SCAMBLER SCA0001 25.60 5.12 30.72 6257 330 25.60 Discharge chute 23/07/2018 1718 006464 CNG LTD CNG0001 80.49 4.02 84.51 7032 400 80.49 TH gas June 23/07/2018 16584 006465 CLIMATE CLI0001 150.00 30.00 180.00 7037 400 150.00 Service on barrier 23/07/2018 102164 006466 IBBETTS IBB0001 10.00 2.00 12.00 5019 300 10.00 Latex gloves 23/07/2018 6000003516 006467 SCOTTISH POWER SCO0001 723.02 144.60 867.62 6456 300 723.02 Electricity Bus station toilet Date :- 04/09/2018 St Ives Town Council Page : 2
Time :- 12:13 PURCHASE LEDGER INVOICE LISTING FOR MONTH No 4 USER : KJD
Ledger No 1 for Month No 4 Internal Reference Number Nominal Ledger Analysis Items marked with a * are disputed invoices.
Date Invoice No Own Ref No Supplier Account Name Supplier A/c Code Net Value VAT Invoice A/C Centre Amount Analysis Detail
23/07/2018 3639 006468 SPS SERVICES SPS0001 65.83 13.17 79.00 7233 410 65.83 Re fit guttering to CEX 23/07/2018 05408 006469 HAGS HAG0001 115.00 23.00 138.00 6391 340 115.00 Turtle seat and handles 23/07/2018 966 006471 CPALC CCPA0001 150.00 0.00 150.00 5063 200 150.00 Finance for Clerks training 23/07/2018 978 006472 CPALC CCPA0001 35.00 0.00 35.00 5063 200 35.00 Finance for Councillors 23/07/2018 4077552 006473 DICKIES DIC0001 270.30 54.06 324.36 5021 300 270.30 GM uniform 23/07/2018 01175821 006474 GIBBS GIB0001 182.44 36.49 218.93 5021 400 182.44 Fall arrest kit 23/07/2018 01175820 006475 GIBBS GIB0001 6.34 1.27 7.61 5019 300 6.34 Cable ties 23/07/2018 01175802 006476 GIBBS GIB0001 25.35 5.07 30.42 5019 300 25.35 Polypipe and Hammerite 23/07/2018 28/6 006477 POWER CONTROL POW0002 436.50 87.30 523.80 7233 410 436.50 Repairs to water heater 23/07/2018 358 006478 L WARBOYS WAR0002 250.00 0.00 250.00 5771 150 250.00 Civic Sunday buffet 23/07/2018 1244 006479 YORKE GRAPHIC YOR0001 500.00 0.00 500.00 9094 910 500.00 Freedom programme 23/07/2018 2718 006480 PAUL DUFFIN 000DUFF 464.44 0.00 464.44 9094 910 464.44 Freedom Sword 23/07/2018 1207 006481 SIQP STI0001 75.00 15.00 90.00 5666 140 75.00 Business card Clerk & Mayor 23/07/2018 980681 006482 HIRE HIR0001 1,289.60 257.92 1,547.52 9094 910 1,289.60 Crowd control barriers 23/07/2018 113097070 006483 HAVEN HALDO HAV0005 19.76 0.98 20.74 6932 300 19.76 Haldo electricity June 13/07/2018 444 006485 PAYROLL PAYROLL 18,799.06 0.00 18,799.06 5301 200 18,799.06 July salaries 13/07/2018 446 006486 PAYROLL PAYROLL 7,073.26 0.00 7,073.26 5301 200 1,122.94 July E'es 5303 200 5,950.32 July E'rs 23/07/2018 3108 006487 MISC MIS0001 33.99 0.00 33.99 5852 150 33.99 Twinning visit flights 23/07/2018 3108A 006488 MISC MIS0001 182.89 0.00 182.89 5852 150 182.89 Twinning visit flights 17/07/2018 LH922 006490 MISC MIS0001 378.22 0.00 378.22 5852 150 378.22 Twinning visit flights 18/07/2018 445 006491 PAYROLL PAYROLL 6,209.16 0.00 6,209.16 5301 200 4,261.56 Jun PAYE 5304 200 1,947.60 Jun PAYE 24/07/2018 105 006492 ROZ SCOTT ROZ0001 299.80 0.00 299.80 6983 300 299.80 FM co ordinator June 18 24/07/2018 100818 006493 MISC MIS0001 34.99 6.99 41.98 6636 350 34.99 Padlock for Allotment gate 24/07/2018 2285 006494 M COLLINGWOOD MIC0003 240.00 0.00 240.00 5771 150 240.00 Sign writting in gold leaf 24/07/2018 124900 006495 SELSIUS SEL0001 36.00 7.20 43.20 5021 300 36.00 Water cooler 24/07/2018 2009975626 006496 ALLSTAR ALL0001 189.62 29.19 218.81 6256 330 189.62 Fuel for pick up and machinery 24/07/2018 1806366 006497 JOLA CLOUD SOL JOLA001 204.02 40.80 244.82 5008 100 122.41 TH telephone June Date :- 04/09/2018 St Ives Town Council Page : 3
Time :- 12:13 PURCHASE LEDGER INVOICE LISTING FOR MONTH No 4 USER : KJD
Ledger No 1 for Month No 4 Internal Reference Number Nominal Ledger Analysis Items marked with a * are disputed invoices.
Date Invoice No Own Ref No Supplier Account Name Supplier A/c Code Net Value VAT Invoice A/C Centre Amount Analysis Detail
8119 420 81.61 Norris telephone June 24/07/2018 41710 006498 ATKINS GREGORY ATK001 2,124.27 424.85 2,549.12 7035 400 583.17 TH cleaning Jul 18 6456 300 1,541.10 Bus station cleaning Jul 18 24/07/2018 41553 006499 ATKINS GREGORY ATK001 132.35 26.47 158.82 6456 300 132.35 Jumbo rolls and black sacks 24/07/2018 124502 006500 SELSIUS SEL0001 16.90 3.38 20.28 5021 300 10.95 Water 5012 100 5.95 Water 24/07/2018 9178 006501 APPS UK LTD APP0001 300.00 60.00 360.00 6456 300 300.00 Deep clean Jul 24/07/2018 259035799 006502 LLOYDS BANK LLOOO 11.71 0.00 11.71 5560 130 11.71 Bank charges 24/07/2018 259039289 006503 LLOYDS BANK LLOOO 10.25 0.00 10.25 5560 130 10.25 Bank charges 24/07/2018 300618 006504 DR TIM DRYE 000DRY 20.00 0.00 20.00 5852 150 20.00 Twinning visit reception 24/07/2018 01170437 006505 GIBBS GIB0001 8.47 1.69 10.16 5019 400 8.47 Flat bar easyfix 24/07/2018 2209 006506 MAYORS MAY0001 15.00 0.00 15.00 5776 150 15.00 Raunds Wine tasting tickets 27/01/2018 10216 006507 ICCM INS0001 130.00 26.00 156.00 5063 200 130.00 Memorial management training 27/01/2018 0707 006508 MAYORS MAY0001 25.00 0.00 25.00 5776 150 25.00 Society of St George dinner 30/07/2018 1140 006509 DH WINDOW CLEANING DH0001 145.00 0.00 145.00 7035 400 145.00 TH window cleaning 30/07/2018 01177262 006510 GIBBS GIB0001 20.76 4.15 24.91 5019 300 20.76 Polyfilla & cable ties 30/07/2018 668070/01 006511 QVS QVS0001 60.81 12.16 72.97 5019 400 60.81 Ext lead Dichroic and fan 31/07/2018 1103050902 006512 HAVEN WARNERS HAV0004 6.37 0.32 6.69 6932 300 6.37 Warners electricity May 18 31/07/2018 1103089486 006512 HAVEN WARNERS HAV0004 9.90 0.49 10.39 6932 300 9.90 Warners electricity Jun 18 31/07/2018 1103089619 006514 HAVEN OUTSIDE HAV0001 22.67 1.14 23.81 6983 300 22.67 FM electricity June 18 31/07/2018 1065 006515 MERLIN MER0001 7,815.00 1,563.00 9,378.00 5848 160 7,540.00 Xmas light installation 6492 340 275.00 Xmas tree lights installation 31/07/2018 0618 006516 CASH CAS0001 54.72 0.68 55.40 5011 100 16.30 Petty cash 5063 200 14.65 Petty cash 9094 910 16.46 Petty cash 5019 400 5.32 Petty cash 5012 100 1.99 Petty cash Date :- 04/09/2018 St Ives Town Council Page : 4
Time :- 12:13 PURCHASE LEDGER INVOICE LISTING FOR MONTH No 4 USER : KJD
Ledger No 1 for Month No 4 Internal Reference Number Nominal Ledger Analysis Items marked with a * are disputed invoices.
Date Invoice No Own Ref No Supplier Account Name Supplier A/c Code Net Value VAT Invoice A/C Centre Amount Analysis Detail
TOTAL INVOICES 67,605.19 6,297.86 73,903.05 67,605.19 Date :- 04/09/2018 St Ives Town Council Page : 1
Time :- 12:13 PURCHASE LEDGER INVOICE LISTING FOR MONTH No 5 USER : KJD
Ledger No 1 for Month No 5 Internal Reference Number Nominal Ledger Analysis Items marked with a * are disputed invoices.
Date Invoice No Own Ref No Supplier Account Name Supplier A/c Code Net Value VAT Invoice A/C Centre Amount Analysis Detail
21/08/2018 21393 000324 GIFFGAFF GIFF001 8.34 1.66 10.00 5008 100 8.34 GM top up for phone 21/08/2018 48582 000325 GIFFGAFF GIFF001 4.17 0.83 5.00 5008 100 4.17 GM phone package 06/08/2018 2018003286 006517 ADOBE SYSTEMS ADO0001 12.64 0.00 12.64 5017 100 12.64 Adobe Jul 06/08/2018 286539 006518 BOOTH BOO0001 80.40 16.08 96.48 5019 300 80.40 Heavy duty bin bags x 6 boxes 06/08/2018 5278 006519 GRAFTON GRA0001 255.40 51.08 306.48 5012 100 255.40 TH stationery 06/08/2018 4095712 006520 DICKIES DIC0001 31.68 6.34 38.02 5021 300 31.68 Work trousers 06/08/2018 4111351 006521 DICKIES DIC0001 117.32 23.48 140.80 6983 300 117.32 FM staff uniform 06/08/2018 2010027070 006522 ALLSTAR ALL0001 175.66 26.11 201.77 6256 330 175.66 Fuel for pick up and machinery 06/08/2018 1529470867 006523 GIFFGAFF GIFF001 4.17 0.83 5.00 5008 100 4.17 GM phone Jun 06/08/2018 1532061371 006524 GIFFGAFF GIFF001 4.17 0.83 5.00 5008 100 4.17 GM phone Jul 06/08/2018 01177708 006525 GIBBS GIB0001 22.42 4.49 26.91 5019 300 22.42 Ronseal fencing and brushes 06/08/2018 3330 006526 JSL ELECTRICAL JLS0001 80.00 16.00 96.00 6456 300 80.00 MCB consumer unit at PC 06/08/2018 206 006527 COLE COL0001 550.00 0.00 550.00 5063 200 550.00 Norris Management training 06/08/2018 16140 006529 SIQP STI0001 447.00 89.40 536.40 5012 100 61.00 Business cards 6983 300 386.00 FM banners 07/08/2018 1905003 006530 CIC CIC0001 20.00 0.00 20.00 5012 100 20.00 Town Team Banner Wedding 10/08/2018 41878 006531 ATKINS GREGORY ATK001 132.00 26.40 158.40 6456 300 132.00 Jumbo rolls and Bactericidal 10/08/2018 250718 006532 RUGCUTTERS RUG0001 200.00 0.00 200.00 9094 910 200.00 FOT entertainment 10/08/2018 7587569 006533 AMAZON AMA0001 14.87 2.97 17.84 5014 100 14.87 Usb fans 10/08/2018 9441 006534 APPS UK LTD APP0001 300.00 60.00 360.00 6456 300 300.00 Monthly deep clean 10/08/2018 1409 006535 SLCC CAMBS BRANCH SLCC002 10.00 0.00 10.00 5063 200 10.00 Conflict in the workplace 10/08/2018 1807387 006536 JOLA CLOUD SOL JOLA001 204.05 40.81 244.86 5008 100 204.05 Telephone July 18 10/08/2018 2893 006537 CIC CIC0001 253.25 0.00 253.25 9094 910 253.25 FOT hire of CEX 10/08/2018 002125 006538 ELLIS WHITTAM ELL0001 118.95 0.00 118.95 5307 200 118.95 LEI year 1 10/08/2018 002572 006539 ELLIS WHITTAM ELL0001 3,150.00 630.00 3,780.00 5307 200 3,150.00 HR support year 1 15/08/2018 1008953239 006540 PAYROLL PAYROLL 19,505.15 0.00 19,505.15 5301 200 19,505.15 August salaries 21/08/2018 32998124 006541 PAYROLL PAYROLL 5,784.42 0.00 5,784.42 5301 200 3,748.38 Jul Paye 5304 200 2,036.04 Jul Paye Date :- 04/09/2018 St Ives Town Council Page : 2
Time :- 12:13 PURCHASE LEDGER INVOICE LISTING FOR MONTH No 5 USER : KJD
Ledger No 1 for Month No 5 Internal Reference Number Nominal Ledger Analysis Items marked with a * are disputed invoices.
Date Invoice No Own Ref No Supplier Account Name Supplier A/c Code Net Value VAT Invoice A/C Centre Amount Analysis Detail
15/08/2018 1008953959 006542 PAYROLL PAYROLL 8,807.38 0.00 8,807.38 5301 200 1,396.55 August E'es 5303 200 7,410.83 August E'rs 15/08/2018 70006157 006543 HDC HUN0001 690.98 0.00 690.98 9080 910 690.98 Repayment to HDC 15/00332/FUL 15/08/2018 1103146946 006544 HAVEN WEST STREET HAV0009 81.90 4.10 86.00 6456 300 81.90 Globe Place electricity 15/08/2018 1103147001 006545 HAVEN OUTSIDE HAV0001 29.56 1.49 31.05 6983 300 29.56 FM electricity Jul 18 15/08/2018 1103147007 006546 HAVEN OLD MORT HAV0002 5.27 0.26 5.53 6932 300 5.27 Old Mortuary electricity Jul 15/08/2018 1103107439 006547 HAVEN WEST STREET HAV0009 82.36 4.12 86.48 6456 300 82.36 Globe Place Electricity Jun 15/08/2018 001818 006548 CNG LTD CNG0001 73.60 3.68 77.28 7032 400 73.60 TH gas bill Jul 15/08/2018 1103109810 006549 HAVEN HALDO HAV0005 21.04 1.05 22.09 6932 300 21.04 Haldo electricity Jul 15/08/2018 666639/01 006550 QVS QVS0001 16.98 3.40 20.38 9197 940 16.98 Extractor Fan 15/08/2018 5418 006551 CIC CIC0001 135.12 0.00 135.12 5774 150 135.12 CEX hire Dinner dance 15/08/2018 125856 006552 SELSIUS SEL0001 21.90 4.38 26.28 5012 100 21.90 Water 15/08/2018 23668 006553 ST IVES ENG STI0003 158.64 31.73 190.37 6257 330 158.64 Repairs to Nissan pick up 15/08/2018 42034 006554 ATKINS GREGORY ATK001 2,124.27 424.85 2,549.12 7035 400 583.17 TH cleaning Aug 6456 300 1,541.10 Cleaning Aug 15/08/2018 1082312 006555 VEOLIA VEO0001 100.05 20.01 120.06 7044 400 100.05 Trade refuse Jul 18 15/08/2018 23 006556 TERRYS TER0001 5.00 0.00 5.00 5019 400 5.00 Keys for NHS 15/08/2018 0231 006557 MISC MIS0001 620.00 124.00 744.00 5227 120 620.00 Depot doors Re break in 21/08/2018 0397 006558 SPURCROFT CIVIC SPU0001 154.84 30.97 185.81 5852 150 154.84 Anniversary scroll Germany 21/08/2018 325865 006559 AMAZON AMA0001 7.86 1.57 9.43 5012 100 7.86 Petty cash vouchers 21/08/2018 0210 006560 MAYORS MAY0001 25.00 0.00 25.00 5776 150 25.00 P'borough sausage supper 21/08/2018 261232751 006561 LLOYDS BANK LLOOO 10.32 0.00 10.32 5560 130 10.32 Bank charges 21/08/2018 261240417 006562 LLOYDS BANK LLOOO 8.54 0.00 8.54 5560 130 8.54 Bank charges 21/08/2018 2008 006563 J SMOOTHY SMO0001 184.25 0.00 184.25 5775 150 184.25 Mace Bearer Apr-Jun 18 21/08/2018 01178507 006564 GIBBS GIB0001 19.42 3.89 23.31 5019 300 19.42 Sash lock, copper joiner 21/08/2018 01178541 006565 GIBBS GIB0001 16.52 3.31 19.83 5019 300 16.52 Paving flag, polygrip liner 21/08/2018 2010093858 006566 ALLSTAR ALL0001 163.15 32.63 195.78 6256 330 163.15 Fuel for pick up and machinery 21/08/2018 1508 006567 MISC MIS0001 83.33 16.67 100.00 5227 120 83.33 Dewalt Combi drill 21/08/2018 28272 006568 SIGNS OF THE TIMES SIG0001 1,408.40 281.68 1,690.08 6593 340 1,408.40 Gold award signs Date :- 04/09/2018 St Ives Town Council Page : 3
Time :- 12:13 PURCHASE LEDGER INVOICE LISTING FOR MONTH No 5 USER : KJD
Ledger No 1 for Month No 5 Internal Reference Number Nominal Ledger Analysis Items marked with a * are disputed invoices.
Date Invoice No Own Ref No Supplier Account Name Supplier A/c Code Net Value VAT Invoice A/C Centre Amount Analysis Detail
21/08/2018 104232 006569 IBBETTS IBB0001 12.00 2.40 14.40 5019 300 12.00 Primer bulb 21/08/2018 I019677 006570 CLEARVIEW CLE0002 250.00 50.00 300.00 5019 400 250.00 Management Survey 21/08/2018 I019679 006571 CLEARVIEW CLE0002 250.00 50.00 300.00 7233 410 250.00 Management Survey 21/08/2018 107 006572 ROZ SCOTT ROZ0001 299.80 0.00 299.80 6983 300 299.80 FM co ordinator Jul 18 22/08/2018 26721 006573 GILLETT GIL0002 160.00 32.00 192.00 6945 300 160.00 Free church servicing 18/19
TOTAL INVOICES 47,513.54 2,125.50 49,639.04 47,513.54
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St Ives Town Council
Bank - Cash and Investment Reconciliation as at 31 August 2018
Account Description Balance Bank Statement Balances 1 Current Account 30,082.34 2 Business Call Account 7,509.87 3 Public Sector Deposit Fund 591,063.36 628,655.57
Other Bank & Cash Balances Petty Cash 170.00 170.00
628,825.57 Unpresented Payments 1 21/05/2018 9983 1,000.00 1 30/07/2018 9996 15.00 1 29/08/2018 9999 80.00 1 29/08/2018 100000 80.00 3 17/08/2018 170818 30,000.00 31,175.00
597,650.57 Receipts not on Bank Statement 0 31/08/2018 All Receipts Cleared 0.00 0.00
Closing Balance 597,650.57 All Cash & Bank Accounts Bank Current Account 28,907.34 Business Call Account 7,509.87 CCLA 561,063.36 Other Bank & Cash Balances 170.00 Total Bank & Cash Balances 597,650.57
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Printed on 05/09/2018 St Ives Town Council Page No 1 At 10:30 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure Note :
Last Year Current Year Next Year
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Council
100 Administration
5008 Phone & Internet 3,400 1,534 2,000 0 0 2,000 808 0 1,800 3,060 0 5011 Postage 1,650 1,136 1,650 0 0 1,650 568 0 1,150 1,683 0 5012 Office Stationery 2,500 1,573 2,000 0 0 2,000 395 0 1,600 3,060 0 5013 Photocopier 3,000 4,907 2,500 0 0 2,500 -4 0 2,500 3,162 0 5014 Office Equipment 500 129 500 0 0 500 205 0 205 510 0 5017 Computer Equip. & Support 4,300 3,859 4,300 0 0 4,300 3,912 0 4,300 3,570 0 5018 Data Protection 35 35 35 0 0 35 35 0 35 36 0 5019 Repairs & Renewals 500 23 250 0 0 250 0 0 0 510 0 5020 Office Library 50 0 50 0 0 50 0 0 0 51 0 5021 Health & Safety 500 124 250 0 0 250 182 0 0 510 0 5023 Mileage Allowance 100 0 0 0 0 0 0 0 0 102 0 5024 Misc Admin Costs 50 50 50 0 0 50 0 0 0 51 0 5025 Subscriptions 1,989 1,945 2,105 0 0 2,105 1,850 0 2,105 1,989 0
OverHead Expenditure 18,574 15,314 15,690 0 0 15,690 7,952 0 13,695 18,295 0
4350 Photocopying 0 3 0 0 0 0 27 0 50 0 0
Total Income 0 3 0 0 0 0 27 0 50 0 0
100 Net Expenditure 18,574 15,311 15,690 0 0 15,690 7,925 0 13,645 18,295 0
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110 Solicitor
5160 Legal Fees 2,000 0 2,000 0 0 2,000 328 0 328 2,000 0
OverHead Expenditure 2,000 0 2,000 0 0 2,000 328 0 328 2,000 0
110 Net Expenditure 2,000 0 2,000 0 0 2,000 328 0 328 2,000 0
120 Insurance
5227 Operational Insurance 10,500 6,636 10,500 0 0 10,500 8,168 0 8,168 10,201 0
OverHead Expenditure 10,500 6,636 10,500 0 0 10,500 8,168 0 8,168 10,201 0
120 Net Expenditure 10,500 6,636 10,500 0 0 10,500 8,168 0 8,168 10,201 0
130 Finance
5517 Finance software cover 1,800 1,343 1,800 0 0 1,800 924 0 1,400 1,620 0 5530 Loan Repayments 59,000 58,113 56,500 0 0 56,500 28,447 0 56,500 56,000 0 5558 Audit Fees 3,000 3,200 3,000 0 0 3,000 -2,150 0 3,000 3,225 0 5559 Accountancy Services 1,345 1,423 1,100 0 0 1,100 612 0 1,100 1,500 0 5560 Bank Charges 0 292 310 0 0 310 134 0 310 0 0
OverHead Expenditure 65,145 64,371 62,710 0 0 62,710 27,966 0 62,310 62,345 0
130 Net Expenditure 65,145 64,371 62,710 0 0 62,710 27,966 0 62,310 62,345 0
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150 Civic
5723 Mayor's Travel 275 275 275 0 0 275 0 0 275 280 0 5771 Civic Events 2,225 2,875 2,225 0 0 2,225 2,138 0 2,225 2,320 0 5772 Michaelmas Fair 20 22 20 0 0 20 0 0 20 20 0 5773 Civic Regalia 550 549 500 0 0 500 381 0 500 400 0 5774 Mayors' Charity 100 0 100 0 0 100 -149 0 0 100 0 5775 Mace Bearer 709 709 737 0 0 737 184 0 737 704 0 5776 Mayors' Allowance 3,802 3,802 3,950 0 0 3,950 75 0 3,950 3,870 0 5777 Council Photos/Christmas Cards 350 350 365 0 0 365 -180 0 365 260 0 5852 Twinning Fund 1,748 1,504 1,000 243 0 1,243 1,000 0 1,243 0 0
OverHead Expenditure 9,779 10,087 9,172 243 0 9,415 3,449 0 9,315 7,954 0
Total Income 0 0 0 0 0 0 0 0 0 0 0
150 Net Expenditure 9,779 10,087 9,172 243 0 9,415 3,449 0 9,315 7,954 0
160 Grants
5847 Community Grants 2,450 2,450 2,450 0 0 2,450 2,380 0 2,450 5,000 0 5848 Christmas Lights 8,000 8,000 9,500 0 0 9,500 9,500 0 9,500 8,000 0 5849 Carnival 6,000 6,000 8,000 0 0 8,000 8,000 0 8,000 5,000 0 5850 Town Team 4,150 4,150 3,700 0 0 3,700 3,700 0 3,700 0 0
Continued on Page 4 Printed on 05/09/2018 St Ives Town Council Page No 4 At 10:30 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure Note :
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Agreed Fwd/Rev Net Revised Committed Projected Next Year C/Fwd Budget Actual Budget Budget Virement Budget Actual YTD Exp. Actual Budget Budget 5851 FEST 7,650 7,650 8,650 0 0 8,650 8,650 0 8,650 3,500 0 5853 Volunteer Grants 7,550 17,050 7,845 0 0 7,845 5,772 0 7,845 1,000 0 5954 HVC 0 0 12,000 0 0 12,000 12,000 0 12,000 0 0 5955 Norris Grant 0 0 0 0 0 0 36,805 0 36,805 0 0 6700 St Ives in Bloom 2,400 2,400 2,600 0 0 2,600 2,600 0 2,600 2,000 0
OverHead Expenditure 38,200 47,700 54,745 0 0 54,745 89,407 0 91,550 24,500 0
Total Income 0 0 0 0 0 0 0 0 0 0 0
160 Net Expenditure 38,200 47,700 54,745 0 0 54,745 89,407 0 91,550 24,500 0
170 Council General
5980 CCTV 17,400 14,013 15,600 0 0 15,600 0 0 15,600 20,000 0 5985 Tourist Information 10,000 0 0 10,000 0 10,000 0 0 0 0 0 5999 Neighbourhood Plan 0 0 10,000 0 0 10,000 0 0 10,000 0 0
OverHead Expenditure 27,400 14,013 25,600 10,000 0 35,600 0 0 25,600 20,000 0
4030 Bank Interest Received 1,200 1,529 1,000 0 0 1,000 4,658 0 4,800 1,000 0 4077 Council Photo Sales 0 0 0 0 0 0 10 0 0 0 0
Total Income 1,200 1,529 1,000 0 0 1,000 4,668 0 4,800 1,000 0
170 Net Expenditure 26,200 12,483 24,600 10,000 0 34,600 -4,668 0 20,800 19,000 0
Council - Expenditure 171,598 158,119 180,417 10,243 0 190,660 137,270 0 210,966 145,295 0 Income 1,200 1,532 1,000 0 0 1,000 4,695 0 4,850 1,000 0
Net Expenditure 170,398 156,587 179,417 10,243 0 189,660 132,575 0 206,116 144,295 0
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Personnel
200 Staff
5021 Health & Safety 500 406 500 0 0 500 148 0 400 500 0 5063 Training/Conferences 6,000 3,198 6,000 0 0 6,000 2,058 0 4,000 5,000 0 5301 Salaries 243,000 262,028 263,500 0 0 263,500 117,081 0 263,500 268,000 0 5303 LGPS Pension 66,000 62,610 73,900 0 0 73,900 31,112 0 73,900 58,492 0 5304 Inland Revenue PAYE Ees NICs 21,000 21,803 23,000 0 0 23,000 9,805 0 23,000 20,000 0 5307 Staff Contingencies 20,000 5,244 20,000 0 0 20,000 4,276 0 4,276 20,000 0
OverHead Expenditure 356,500 355,289 386,900 0 0 386,900 164,480 0 369,076 371,992 0
200 Net Expenditure 356,500 355,289 386,900 0 0 386,900 164,480 0 369,076 371,992 0
Personnel - Expenditure 356,500 355,289 386,900 0 0 386,900 164,480 0 369,076 371,992 0 Income 0 0 0 0 0 0 0 0 0 0 0
Net Expenditure 356,500 355,289 386,900 0 0 386,900 164,480 0 369,076 371,992 0
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Amenities
300 Amenities General
5019 Repairs & Renewals 3,000 2,802 3,000 0 0 3,000 947 0 1,000 3,000 0 5021 Health & Safety 500 226 500 0 0 500 437 0 500 500 0 6136 Main/Install- Bus Shelters 12,000 0 0 0 0 0 0 0 0 0 0 6456 Toilet Provision 32,000 33,657 33,600 0 0 33,600 16,904 0 33,600 32,000 0 6927 Street Cleaning 250 0 250 0 0 250 0 0 0 250 0 6932 Electricity 1,125 490 1,000 0 0 1,000 185 0 500 1,152 0 6934 Water Rates 1,545 1,069 1,400 0 0 1,400 36 0 1,400 1,615 0 6937 Fire Extinguishers 100 89 100 0 0 100 0 0 100 90 0 6945 Clock Maintenance 320 320 340 0 0 340 420 0 420 340 0 6983 Farmer's Markets 13,500 8,857 11,500 0 0 11,500 3,983 0 9,000 11,500 0
OverHead Expenditure 64,340 47,510 51,690 0 0 51,690 22,912 0 46,520 50,447 0
4100 Farmers' Markets 12,000 13,076 13,500 0 0 13,500 7,052 0 13,500 12,540 0 4130 GM Services 0 0 0 0 0 0 0 0 0 2,000 0
Total Income 12,000 13,076 13,500 0 0 13,500 7,052 0 13,500 14,540 0
300 Net Expenditure 52,340 34,434 38,190 0 0 38,190 15,860 0 33,020 35,907 0
Continued on Page 7 Printed on 05/09/2018 St Ives Town Council Page No 7 At 10:30 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure Note :
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310 Street Lighting
5019 Repairs & Renewals 1,000 947 1,000 0 0 1,000 0 0 1,000 1,000 0 6032 CCC Electric Energy 1,952 1,698 1,765 0 0 1,765 2,040 0 2,040 1,685 0
OverHead Expenditure 2,952 2,645 2,765 0 0 2,765 2,040 0 3,040 2,685 0
310 Net Expenditure 2,952 2,645 2,765 0 0 2,765 2,040 0 3,040 2,685 0
320 Street Furniture
6184 Town Signs/Noticeboards/Maint. 250 0 250 0 0 250 0 0 0 250 0 6186 Seats- Installation 1,500 0 0 0 0 0 0 0 0 1,500 0
OverHead Expenditure 1,750 0 250 0 0 250 0 0 0 1,750 0
320 Net Expenditure 1,750 0 250 0 0 250 0 0 0 1,750 0
330 Machinery
6255 Road Fund Licence 370 380 380 0 0 380 190 0 490 365 0 6256 Fuel 4,500 3,621 4,000 0 0 4,000 1,899 0 3,800 5,100 0 6257 Maintenance & MOT 3,500 3,931 4,000 0 0 4,000 687 0 4,000 1,600 0
OverHead Expenditure 8,370 7,932 8,380 0 0 8,380 2,776 0 8,290 7,065 0
330 Net Expenditure 8,370 7,932 8,380 0 0 8,380 2,776 0 8,290 7,065 0
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340 Playground/Open Spaces/Cem.
6391 Inspections & Repair & Renewal 1,600 1,757 1,600 0 0 1,600 876 0 1,600 640 0 6488 Tree Work 3,000 1,422 3,000 1,578 0 4,578 1,100 0 4,578 3,000 0 6490 Annual Planting 8,000 7,858 8,000 0 0 8,000 4,601 0 7,858 8,475 0 6492 Christmas Tree & Decorations 700 386 700 0 0 700 275 0 450 700 0 6593 Cemetery Maintenance 16,765 1,584 2,500 15,181 0 17,681 2,298 0 10,000 2,500 0
OverHead Expenditure 30,065 13,006 15,800 16,759 0 32,559 9,150 0 24,486 15,315 0
4052 Ashes Plots Digging 1,100 802 1,100 0 0 1,100 298 0 800 1,080 0 4140 Michaelmas Fair 1,575 1,575 0 0 0 0 0 0 0 1,565 0 4150 Burial Fees 17,000 23,337 15,000 0 0 15,000 16,969 0 20,000 12,105 0
Total Income 19,675 25,714 16,100 0 0 16,100 17,267 0 20,800 14,750 0
340 Net Expenditure 10,390 -12,707 -300 16,759 0 16,459 -8,116 0 3,686 565 0
350 Allotments
6636 Allotment Maintenance 800 713 500 0 0 500 35 0 500 800 0 6644 Rent for the Meadow 200 200 200 0 0 200 0 0 200 200 0
OverHead Expenditure 1,000 913 700 0 0 700 35 0 700 1,000 0
4160 Allotment Rents 5,866 5,491 6,094 0 0 6,094 5,508 0 5,866 5,964 0
Total Income 5,866 5,491 6,094 0 0 6,094 5,508 0 5,866 5,964 0
350 Net Expenditure -4,866 -4,579 -5,394 0 0 -5,394 -5,473 0 -5,166 -4,964 0
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Agreed Fwd/Rev Net Revised Committed Projected Next Year C/Fwd Budget Actual Budget Budget Virement Budget Actual YTD Exp. Actual Budget Budget
Amenities - Expenditure 108,477 72,006 79,585 16,759 0 96,344 36,912 0 83,036 78,262 0 Income 37,541 44,280 35,694 0 0 35,694 29,826 0 40,166 35,254 0
Net Expenditure 70,936 27,726 43,891 16,759 0 60,650 7,086 0 42,870 43,008 0
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Property
400 Town Hall
5019 Repairs & Renewals 14,669 14,669 10,000 0 0 10,000 4,931 0 10,000 10,000 0 5021 Health & Safety 500 0 0 0 0 0 0 0 0 500 0 5033 Business Rates 9,008 5,927 14,300 0 0 14,300 4,228 0 5,148 9,395 0 5160 Legal Fees 1,000 0 0 0 0 0 0 0 0 1,000 0 6934 Water Rates 473 542 700 0 0 700 55 0 700 473 0 7032 Heating & Lighting 7,000 6,536 7,500 0 0 7,500 1,225 0 7,000 9,475 0 7035 Cleaning 9,000 8,596 10,500 0 0 10,500 2,971 0 10,500 6,000 0 7037 Maintenance - Contracts 2,000 1,029 2,000 0 0 2,000 294 0 2,000 2,000 0 7044 Trade Refuse 1,000 992 1,000 0 0 1,000 420 0 1,000 1,380 0
OverHead Expenditure 44,650 38,292 46,000 0 0 46,000 14,125 0 36,348 40,223 0
4201 Tenants' Rent 15,950 21,200 20,245 0 0 20,245 16,720 0 18,000 20,843 0 4202 Tentants' Rechargeable Exps 5,520 6,081 6,081 0 0 6,081 7,463 0 7,463 8,630 0 4203 Hire of Council Chamber 100 200 125 0 0 125 79 0 125 100 0
Total Income 21,570 27,481 26,451 0 0 26,451 24,262 0 25,588 29,573 0
400 Net Expenditure 23,080 10,811 19,549 0 0 19,549 -10,137 0 10,760 10,650 0
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410 Corn Exchange
7232 Maintenance Contracts 4,350 1,667 4,350 2,682 0 7,032 144 0 7,032 2,688 0 7233 Repairs & Renewals 10,000 7,126 10,000 2,873 0 12,873 16,530 0 19,000 0 0
OverHead Expenditure 14,350 8,794 14,350 5,555 0 19,905 16,674 0 26,032 2,688 0
410 Net Expenditure 14,350 8,794 14,350 5,555 0 19,905 16,674 0 26,032 2,688 0
430 Warners Park Pavilion
5019 Repairs & Renewals 6,921 0 500 6,921 0 7,421 0 0 0 0 0
OverHead Expenditure 6,921 0 500 6,921 0 7,421 0 0 0 0 0
4110 Warner's Park Pavilion 70 40 70 0 0 70 0 0 0 120 0
Total Income 70 40 70 0 0 70 0 0 0 120 0
430 Net Expenditure 6,851 -40 430 6,921 0 7,351 0 0 0 -120 0
440 Ground Maintenance Depot
5033 Business Rates 5,000 3,672 5,000 0 0 5,000 1,177 0 1,177 0 0 6289 Storage 1,800 569 0 0 0 0 0 0 0 0 0
OverHead Expenditure 6,800 4,241 5,000 0 0 5,000 1,177 0 1,177 0 0
4400 Rental of Old Depot 4,351 3,050 3,050 0 0 3,050 3,050 0 3,050 2,350 0
Total Income 4,351 3,050 3,050 0 0 3,050 3,050 0 3,050 2,350 0
440 Net Expenditure 2,449 1,191 1,950 0 0 1,950 -1,873 0 -1,873 -2,350 0
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450 Community Centre
5019 Repairs & Renewals 1,000 0 1,000 0 0 1,000 0 0 0 1,000 0
OverHead Expenditure 1,000 0 1,000 0 0 1,000 0 0 0 1,000 0
450 Net Expenditure 1,000 0 1,000 0 0 1,000 0 0 0 1,000 0
Property - Expenditure 73,721 51,327 66,850 12,476 0 79,326 31,976 0 63,557 43,911 0 Income 25,991 30,571 29,571 0 0 29,571 27,312 0 28,638 32,043 0
Net Expenditure 47,730 20,756 37,279 12,476 0 49,755 4,664 0 34,919 11,868 0
Continued on Page 13 Printed on 05/09/2018 St Ives Town Council Page No 13 At 10:30 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure Note :
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Other Income
500 Other Income
4000 Precept 713,866 713,866 0 0 0 0 360,647 0 0 0 0
Total Income 713,866 713,866 0 0 0 0 360,647 0 0 0 0
500 Net Expenditure -713,866 -713,866 0 0 0 0 -360,647 0 0 0 0
Other Income - Expenditure 0 0 0 0 0 0 0 0 0 0 0 Income 713,866 713,866 0 0 0 0 360,647 0 0 0 0
Net Expenditure -713,866 -713,866 0 0 0 0 -360,647 0 0 0 0
Continued on Page 14 Printed on 05/09/2018 St Ives Town Council Page No 14 At 10:30 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure Note :
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Norris
420 Norris
8008 Phone/Internet 2,000 1,703 0 0 0 0 0 0 0 0 0 8010 Website Hosting 500 135 0 0 0 0 0 0 0 0 0 8011 Postage 70 82 0 0 0 0 0 0 0 0 0 8012 Stationery 2,000 2,481 0 0 0 0 0 0 0 0 0 8019 Repairs & Renewals 7,700 6,215 0 0 0 0 0 0 0 0 0 8025 Subscriptions 190 392 0 0 0 0 0 0 0 0 0 8027 Marketing & Publicity 500 350 0 0 0 0 0 0 0 0 0 8028 Exhibitions 1,800 1,797 0 0 0 0 0 0 0 0 0 8032 Heating & Lighting 6,580 5,307 0 0 0 0 0 0 0 0 0 8033 Business Rates 2,000 1,974 0 0 0 0 0 0 0 0 0 8034 Water rates 1,500 773 0 0 0 0 0 0 0 0 0 8035 Cleaning 4,500 2,807 0 0 0 0 0 0 0 0 0 8036 Legal Fees 2,000 0 0 0 0 0 0 0 0 0 0 8037 Maintenance - Contracts 1,200 1,797 0 0 0 0 0 0 0 0 0 8039 Conservation 1,500 656 0 0 0 0 0 0 0 0 0 8040 Acquisitions Fund 500 198 0 0 0 0 0 0 0 0 0 8041 Directors Expenses 450 459 0 0 0 0 0 0 0 0 0 8042 Health & safety 500 0 0 0 0 0 0 0 0 0 0
Continued on Page 15 Printed on 05/09/2018 St Ives Town Council Page No 15 At 10:30 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure Note :
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Agreed Fwd/Rev Net Revised Committed Projected Next Year C/Fwd Budget Actual Budget Budget Virement Budget Actual YTD Exp. Actual Budget Budget 8043 Retail Stock 3,000 3,000 0 0 0 0 0 0 0 0 0 8094 Outreach 1,000 1,000 0 0 0 0 0 0 0 0 0 8119 Repayment to SITC 0 0 0 0 0 0 21,452 0 21,452 0 0
OverHead Expenditure 39,490 31,127 0 0 0 0 21,452 0 21,452 0 0
8017 IT Support 0 2,886 0 0 0 0 0 0 0 0 0
Direct Expenditure 0 2,886 0 0 0 0 0 0 0 0 0
Total Income 0 0 0 0 0 0 0 0 0 0 0
420 Net Expenditure 39,490 34,013 0 0 0 0 21,452 0 21,452 0 0
Norris - Expenditure 39,490 34,013 0 0 0 0 21,452 0 21,452 0 0 Income 0 0 0 0 0 0 0 0 0 0 0
Net Expenditure 39,490 34,013 0 0 0 0 21,452 0 21,452 0 0
Continued on Page 16 Printed on 05/09/2018 St Ives Town Council Page No 16 At 10:30 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure Note :
Last Year Current Year Next Year
Agreed Fwd/Rev Net Revised Committed Projected Next Year C/Fwd Budget Actual Budget Budget Virement Budget Actual YTD Exp. Actual Budget Budget
P&P
140 Advertising & Publicity
5610 Website Hosting 2,000 360 500 0 0 500 0 0 0 500 0 5665 Advertising 100 40 0 0 0 0 0 0 0 100 0 5666 Promotion & Publicity 2,060 375 2,000 0 0 2,000 75 0 250 2,000 0 5668 The Bridge/Annual Report 8,400 10,455 10,000 0 0 10,000 5,171 0 13,000 8,400 0
OverHead Expenditure 12,560 11,230 12,500 0 0 12,500 5,246 0 13,250 11,000 0
140 Net Expenditure 12,560 11,230 12,500 0 0 12,500 5,246 0 13,250 11,000 0
P&P - Expenditure 12,560 11,230 12,500 0 0 12,500 5,246 0 13,250 11,000 0 Income 0 0 0 0 0 0 0 0 0 0 0
Net Expenditure 12,560 11,230 12,500 0 0 12,500 5,246 0 13,250 11,000 0
Continued on Page 17 Printed on 05/09/2018 St Ives Town Council Page No 17 At 10:30 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure Note :
Last Year Current Year Next Year
Agreed Fwd/Rev Net Revised Committed Projected Next Year C/Fwd Budget Actual Budget Budget Virement Budget Actual YTD Exp. Actual Budget Budget
Capital Projects
910 Capital - Council
5061 Election costs 6,182 0 5,000 6,182 0 11,182 10,804 0 10,804 0 0 9014 Provision for PC 11,867 8,786 1,500 3,081 0 4,581 0 0 2,000 500 0 9080 CIL Expenditure 4,228 0 0 4,228 0 4,228 1,251 0 1,251 0 0 9081 S106 Expenditure 146 0 0 0 0 0 0 0 0 0 0 9094 Town Celebrations 8,528 641 4,000 7,886 0 11,886 18,737 0 18,737 3,000 0 9137 Town Team 10,408 10,408 0 0 0 0 0 0 0 4,000 0
OverHead Expenditure 41,359 19,835 10,500 21,377 0 31,877 30,792 0 32,792 7,500 0
4080 CIL Income 0 61,556 0 61,556 0 61,556 12,479 0 74,035 0 0
Total Income 0 61,556 0 61,556 0 61,556 12,479 0 74,035 0 0
910 Net Expenditure 41,359 -41,721 10,500 -40,179 0 -29,679 18,314 0 -41,243 7,500 0
930 Capital - Amenities
9136 Jointly Funded Imp Scheme 5,435 0 0 5,435 0 5,435 0 0 0 2,500 0 9138 Toilet Provision 17,346 0 5,000 17,346 0 22,346 0 0 0 5,000 0 9139 Jubilee Memorial Renovation 1,830 0 0 1,830 0 1,830 0 0 0 0 0 9157 New Vehicle 17,000 0 0 17,000 0 17,000 12,295 0 12,295 3,000 0 9187 Parish Church Wall 10,000 0 0 10,000 0 10,000 0 0 0 0 0
Continued on Page 18 Printed on 05/09/2018 St Ives Town Council Page No 18 At 10:30 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure Note :
Last Year Current Year Next Year
Agreed Fwd/Rev Net Revised Committed Projected Next Year C/Fwd Budget Actual Budget Budget Virement Budget Actual YTD Exp. Actual Budget Budget 9195 Play Equipment 35,634 1,313 10,000 34,321 0 44,321 0 0 0 15,000 0 9286 Equipment & Tools - Amenities 11,431 11,285 2,000 145 0 2,145 576 0 576 6,500 0 9436 War Memorial Renovation 2,100 0 250 2,100 0 2,350 0 0 0 250 0 9496 Westwood Road Memorial 2,875 0 1,000 2,875 0 3,875 0 0 0 1,000 0
OverHead Expenditure 103,651 12,598 18,250 91,052 0 109,302 12,871 0 12,871 33,250 0
930 Net Expenditure 103,651 12,598 18,250 91,052 0 109,302 12,871 0 12,871 33,250 0
940 Capital - Property
9095 York House Refurbishment 6,659 0 0 6,659 0 6,659 0 0 0 1,000 0 9184 Town Hall refurbishment 5,002 5,008 0 0 0 0 0 0 0 0 0 9197 New Maintenance Depot 0 34,643 0 0 0 0 17 0 0 0 0 9246 TH Refurbishments 10,567 960 5,000 9,607 0 14,607 6,441 0 14,607 5,000 0 9336 Corn Exchange Refurbishments 16,909 1,430 5,000 15,479 0 20,479 0 0 0 5,000 0 9337 Corn Exchange Roof 30,000 0 30,000 30,000 0 60,000 0 0 0 0 0
OverHead Expenditure 69,137 42,041 40,000 61,745 0 101,745 6,458 0 14,607 11,000 0
940 Net Expenditure 69,137 42,041 40,000 61,745 0 101,745 6,458 0 14,607 11,000 0
950 Capital - Norris Museum
9505 Norris Museum Expansion 0 795,908 0 0 0 0 0 0 0 0 0
OverHead Expenditure 0 795,908 0 0 0 0 0 0 0 0 0
Continued on Page 19 Printed on 05/09/2018 St Ives Town Council Page No 19 At 10:30 Budget Detail - By Committee Note: (-) Net Expenditure means Income is greater than Expenditure Note :
Last Year Current Year Next Year
Agreed Fwd/Rev Net Revised Committed Projected Next Year C/Fwd Budget Actual Budget Budget Virement Budget Actual YTD Exp. Actual Budget Budget 4090 Norris Grant Income 0 458,302 0 0 0 0 0 0 0 0 0 4211 Development Project 0 301,926 0 0 0 0 0 0 0 0 0
Total Income 0 760,228 0 0 0 0 0 0 0 0 0
950 Net Expenditure 0 35,680 0 0 0 0 0 0 0 0 0
Capital Projects - Expenditure 214,147 870,382 68,750 174,174 0 242,924 50,121 0 60,270 51,750 0 Income 0 821,784 0 61,556 0 61,556 12,479 0 74,035 0 0
Net Expenditure 214,147 48,598 68,750 112,618 0 181,368 37,643 0 -13,765 51,750 0
Total Budget Expenditure 976,493 1,552,366 795,002 213,652 0 1,008,654 447,457 0 821,607 702,210 0 Income 778,598 1,612,033 66,265 61,556 0 127,821 434,958 0 147,689 68,297 0
Net Expenditure 197,895 -59,667 728,737 152,096 0 880,833 12,499 0 673,918 633,913 0
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AGENDA ITEM C106.00
CCTV Service Report for June 2018 St Ives
19 Jul 17 Jul 18 Oct 17 Oct 18 Oct Jan 17 Jan 17 Apr 18 Jan 18 Apr Jan Feb 17 Mar 17 Jun 17 Feb 18 Mar 18 Jun 18 Sep 17 17 Dec Sep 18 18 Dec Nov 17 Nov 18 Nov May May 17 Aug 17 May 18 Aug 18
% of Hours Control
Room Manned 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100% 100%
20 18 16 14 12 Total № of Police Evidence Reviews for St Ives 10 8 Media Taken 6 Media Not Taken 4 2 0 Media Taken, 0% Jul-17 Jul-18 Jan-17 Jan-18 Jan-19 Jun-17 Jun-18 Oct-17 Oct-18 Apr-17 Apr-18 Feb-17 Sep-17 Feb-18 Sep-18
Dec-17 Dec-18 Media Not Taken, Aug-17 Aug-18 Nov-17 Nov-18 Mar-17 Mar-18 May-17 May-18 100%
17 - Jul 17 Jul 18 Oct 17 Oct 18 Oct Apr 17 Apr 18 Jan 18 Apr 19 Jan Jan Feb 17 Mar 17 Jun 17 Feb 18 Mar 18 Jun 18 Sep 17 17 Dec Sep 18 18 Dec Nov 17 Nov 18 Nov May May 17 Aug 17 May 18 Aug 18 Monthly Evidence Review Totals Review Evidence Monthly
Total № of Police 8 7 5 8 6 3 7 1 9 4 3 1 4 7 5 2 Evidence Reviews 18 16
Media Taken 2 2 2 5 1 1 2 4 2 0 3 4 1 0 2 5 3 0
6 5 3 7 5 1 5 1 6 0 2 1 2 2 2 2
Media Not Taken 13 12
Call Handling Data for June 2018
№ of HDC Out of Hours № of Lone Worker Calls Taken Calls Taken JUNE 2018 Average call time JUNE 2018 Average call time 38 11 mins 0 0 Total Incident Categories Spread for June 2018
9 8 8 7 6 5 5 4 3 3 3 2 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 0 0 0
Incident Categories for June 2018
St St Ives
17 Cams Alarm Activation Ambulance Incident Anti-Social Behaviour 3 Begging/Vagrancy Breach of Conditions 1 Drug Offences 1 Fire Incident Fraud 1 Hoax Calls Indecency Police Incident Protest/Demonstration Public Welfare 8 Road Traffic Incidents 1 Road Traffic Offences 3 Shoplifting Suspicious Activity 1 Theft Violence 5 Wanted Person 1 TOTALS 25 Non-Crime Related Incidents 8 Crime Related Incidents 17 Arrests at Time of Incident 1 Arrests at time of incidents Incidents and Arrests by Call Source recorded by CCTV
Inc. Inc. Arrests Arrests June June Call June June June June 2017 2018 Source 2017 2018 2017 2018
Police Airwave to CCTV 21 12 1 1 1 1 Police Telephone to CCTV 0 3 0 0 These totals do not include CCTV Airwave to Police 0 1 0 0 arrests made later due to CCTV Other 3 1 0 0 retrospective evidence reviews CAMBAC Shop/Pub Watch Radio N/A N/A N/A N/A and not all the incidents HBAC Shop/Pub Watch Radio 5 7 0 0 Third Party/Other 0 0 0 0 recorded by CCTV are None (Monitor Only) 0 1 0 0 offences that require an arrest.
Totals 29 25 1 1
N.B; CAMBAC is the Cambridge Business Against Crime scheme - HBAC is the Huntingdonshire Business Against Crime scheme
60 50 40 30 Total № of Incidents Recorded by CCTV in St Ives 20 10 № of Incidents originating from 0 HBAC radio Jul-17 Jul-18 Jan-17 Jan-18 Jan-19 Jun-17 Jun-18 Oct-17 Oct-18 Apr-17 Apr-18 Feb-17 Sep-17 Feb-18 Sep-18 Dec-17 Dec-18 Aug-17 Aug-18 Nov-17 Nov-18 Mar-17 Mar-18 May-17 May-18
6 5 4 Total № of Arrests at Time of 3 Incident in St Ives 2 Total Number of CCTV Incidents CCTV of Number Total 1 № of Arrests at Time of HBAC Radio calls to Service Versus to Service calls Radio HBAC 0 Incidents originating from HBAC radio Jul-17 Jul-18 Jan-17 Jan-18 Jan-19 Jun-17 Jun-18 Oct-17 Oct-18 Apr-17 Apr-18 Feb-17 Sep-17 Feb-18 Sep-18 Dec-17 Dec-18 Aug-17 Aug-18 Nov-17 Nov-18 Mar-17 Mar-18 May-17 May-18 THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK
CCTV Service Report for July 2018 St Ives
Jul 17 Jul 18 Oct 17 Oct 18 Oct Apr 17 Apr 18 Jan 18 Apr 19 Jan 19 Apr Jun Jun 17 Feb 18 Mar 18 Jun 18 Feb 19 Mar 19 Sep 17 17 Dec Sep 18 18 Dec Nov 17 Nov 18 Nov May May 17 Aug 17 May 18 Aug 18
Hours Control Room
Manned 720 744 720 744 744 720 744 720 744 744 672 744 720 744 720 744
Hours Control Room
Double Manned 528 468 348 504 504 564 600 528 564 504 552 504 648 684 624 624
800 600 400 Hours Control Room Double Manned 200 Hours Contro Room Manned 0 Jul-17 Jul-18 Jan-18 Jan-19 Jun-17 Jun-18 Oct-17 Oct-18 Apr-17 Apr-18 Apr-19 Sep-17 Feb-18 Sep-18 Feb-19 Dec-17 Dec-18 Aug-17 Aug-18 Nov-17 Nov-18 Mar-18 Mar-19 May-17 May-18
20 18 16 Total № of Police 14 Evidence Reviews for St 12 Ives 10 Media Taken 8 6 4 Media Not Taken 2 0 Media Taken, 100% Jul-17 Jul-18 Jan-17 Jan-18 Jan-19 Jun-17 Jun-18 Oct-17 Oct-18 Apr-17 Apr-18 Feb-17 Sep-17 Feb-18 Sep-18 Dec-17 Dec-18 Aug-17 Aug-18 Media Not Taken, 0% Nov-17 Nov-18 Mar-17 Mar-18 May-17 May-18
17 - Jul 17 Jul 18 Oct 17 Oct 18 Oct Apr 17 Apr 18 Jan 18 Apr 19 Jan Jan Feb 17 Mar 17 Jun 17 Feb 18 Mar 18 Jun 18 Sep 17 17 Dec Sep 18 18 Dec Nov 17 Nov 18 Nov May May 17 Aug 17 May 18 Aug 18 Monthly Evidence Review Totals Totals Review Evidence Monthly
Total № of Police 8 7 5 8 6 3 7 1 9 4 3 1 4 7 5 2 4 Evidence Reviews 18 16
Media Taken 2 2 2 5 1 1 2 4 2 0 3 4 1 0 2 5 3 0 4
6 5 3 7 5 1 5 1 6 0 2 1 2 2 2 2 0
Media Not Taken 13 12
Total Incident Categories Spread for July 2018
9 8 8 7 6 5 5 5 4 4 3 3 3 3 2 2 2 1 0 0 0 0 0 0 0 0 0 0 0 0
Incident Categories for July 2018
St St Ives
17 Cams Alarm Activation 2 Ambulance Incident Anti-Social Behaviour 5 Begging/Vagrancy Breach of Conditions Drug Offences Fire Incident Fraud Hoax Calls Indecency Police Incident Protest/Demonstration Public Welfare 8 Road Traffic Incidents Road Traffic Offences 2 Shoplifting 3 Suspicious Activity 5 Theft 4 Violence 3 Wanted Person 3 TOTALS 35 Non-Crime Related Incidents 10 Crime Related Incidents 25 Arrests at Time of Incident 1
Arrests at time of incidents Incidents and Arrests by Call Source recorded by CCTV
Inc. Inc. Arrests Arrests July July Call July July July July 2017 2018 Source 2017 2018 2017 2018
Police Airwave to CCTV 12 14 0 0 0 1 Police Telephone to CCTV 2 5 0 1 These totals do not include CCTV Airwave to Police 1 3 0 0 arrests made later due to CCTV Other 0 2 0 0 retrospective evidence reviews CAMBAC Shop/Pub Watch Radio N/A N/A N/A N/A and not all the incidents HBAC Shop/Pub Watch Radio 3 11 0 0 Third Party/Other 0 0 0 0 recorded by CCTV are None (Monitor Only) 1 0 0 0 offences that require an arrest.
Totals 19 35 0 1
N.B; CAMBAC is the Cambridge Business Against Crime scheme - HBAC is the Huntingdonshire Business Against Crime scheme
Call Handling Data for July 2018
№ of HDC Out of Hours № of Lone Worker Calls Taken Calls Taken JULY 2018 Average call time JULY 2018 Average call time 54 6 mins 0 0
60 50 40 Total № of Incidents Recorded
30 by CCTV in St Ives 20 № of Incidents originating from 10 HBAC radio 0 Jul-17 Jul-18 Jan-17 Jan-18 Jan-19 Jun-17 Jun-18 Oct-17 Oct-18 Apr-17 Apr-18 Feb-17 Sep-17 Feb-18 Sep-18 Dec-17 Dec-18 Aug-17 Aug-18 Nov-17 Nov-18 Mar-17 Mar-18 May-17 May-18
6 5 4 Total № of Arrests at Time of 3 Incident in St Ives 2 Total Number of CCTV Incidents CCTV of Number Total
HBAC Radio calls to Service Versus to Service calls Radio HBAC 1 № of Arrests at Time of Incidents originating from HBAC 0 radio Jul-17 Jul-18 Jan-17 Jan-18 Jan-19 Jun-17 Jun-18 Oct-17 Oct-18 Apr-17 Apr-18 Feb-17 Sep-17 Feb-18 Sep-18 Dec-17 Dec-18 Aug-17 Aug-18 Nov-17 Nov-18 Mar-17 Mar-18 May-17 May-18
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AGENDA ITEM C107.01
St Ives ORGANISER’S REPORT Natalie Leigh-Brown July 2018
COMMUNITY CAR SCHEME: All kes oke Calls Other Phone Hospital Social 2. Journeys Journeys Journeys Journeys Journeys Papworth Office Medical 1. Total Miles Total Miles Total Miles Total Miles Total Miles New Users Addenbroo Total no. of Personal 3. Total No. of passengers Hospitals 4. Hinchingbro
June 18 2635* 949* 1169* 161* 355* 356* 162* 29* 10* 16* 0* 382* 10* *These are figures preliminary and may increase as drivers returns come in late
COMMENTS: We have been extremely busy with bookings this month
BROKERAGE: New volunteer enquiries: July
Month July
Category Vols U 25 Unem
Volunteers 10 0 0 (walk-in) Do-it applications 9 0 0
Total 19 0 0
We no longer routinely collect the information from do-it as regards age and employment status.
Total number of interviews/contact points: 15 Number of volunteers contacted/interviewed: 7 Additional support given: 5 Appointments made, but not kept by volunteers: 0
Walk Ins Organisation Opportunity Vols U25 Unemp Record Valuer Age UK Shop, St Ives 1 0 0 Gardening Anglia in Bloom 1 0 0 Befriender Age UK 1 0 0 Befriender Care Network 1 0 0 Record Valuer British Heart Foundation Shop, St Ives 1 0 0 Record Valuer Oxfam, St Ives 1 0 0 Record Valuer Wood Green, St Ives 1 0 0 Shop volunteer Wood Green, St Ives 1 0 0 Volunteer Chums 2 0 0
Do-it website Opportunity Organisation Vols Ramsey Volunteer Ramsey Car Scheme Administrator Office 1 Wildlife and Conservation Educator Shepreth Wildlife Park 2 Assisting with emotional workshops, driving, bereavement support, fundraising or the recreational music & football services. Chums 1 Ormiston Families in FAMILY CENTRE VOLUNTEER Huntingdonshire 1 Conservation Site Volunteers at Sudbury Friends of Sudbury Meadow Meadow 1 Help in Coffee Shop St Ives Free Church 1 St Ives Volunteer Volunteer Drivers - St Ives Office 1 Shepreth Wildlife Fundraising for the hedgehog Hospital Conservation Charity 1
MARKETING & PUBLICITY : Twitter - Tweets and Retweets - 1 Facebook – 1
TRAINING : Ongoing support for Car Scheme administrators with the new computer system. This is much reduced now the new system has bedded in.
MEETINGS/EVENTS :
02/07/18 Meeting with Volunteer Car Scheme Administrators 02/07/18 Meeting with Jim Abel (HVC IT Trustee) about a web based computer system 17/07/18 HVC AGM 18/07/18 Training volunteer Sam in Huntingdon office for www.do-it.org.uk applications. 19/07/18 Meeting with St. Ives Town Clerk about future funding. 23/07/18 Team Meeting 24/07/18 Training in Peterborough on www.do-it.org.uk – this was paid for directly by Peterborough Volunteer Centre.
FEEDBACK : "Just to say how pleased we were with the St. Ives Volunteer drivers who ferried me to Hinchingbrooke Hospital two weeks ago. Subsequently drivers brought my husband to visit. They were excellent in helping my husband, who has memory loss to visit me, stayed while he visited and then brought him home. My peace of mind was so reassured by their friendliness and flexibility. We shall certainly use your service again". Mrs. Radford
MEMBERSHIP: CHUMS Age UK Countryside Services (HDC) -Silver Friends of the St Ives Corn Exchange One Leisure Active Lifestyles Ormiston Rural CAB Eaton Socon Cricket club Total Voice Cambridgeshire and Peterborough (Hunts)
DO-IT: Do-it applications have been quieter this month with 9 applications. Sam has started now processing the do- it applications. This has reduced my involvement to a supervisor capacity. I am continuing to put items on our newsletter, twitter and facebook feeds.
OFFICE DEVELOPMENTS : It has been another very busy month for bookings, I have come into the office early most days to help with the workload. The meeting on 2nd July with the car scheme administrators was very productive. Some of the actions included buying a new phone for the office that shows who is calling and regular numbers can be stored on speed dial. We also looked at the volunteers staying till 4 to deal with the drives. Jim and Richard, 2 of our HVC Trustees and I have been looking at a web-based car scheme system. It was felt the current systems on the market will not suit us and will be very expensive and currently no a good use of our limited resources.
The AGM went very well with good feedback. This was attended by St Ives and Ramsey Mayors.
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AGENDA ITEM C110.00
Index Date Agenda_Title-Venue Agenda Resolved-Present Current C43.2 14/06/2017 Civic Protocol to insert a new criteria in the Civic Protocol: "10.5 That the union flag be flown in line with the Lord Chamberlain’s Offices published 09/05 - to be included in SOWP review during June dates only and that the Town Flag is flown on Council 04/07 - Review deferred. Meeting days and the Mayor’s 29/08 - Report to September Council. birthday. The flying of a flag at half mast should only be done if it is being done so nationally following guidance of the Lord Chamberlain’s Office"
C279.2 12/04/2017 Huntingdonshire To receive a report from Cllr that the Town Mayor, Town Clerk, along with Volunteer Centre Townsend and Organiser’s Report Huntingdonshire Volunteer Centre to investigate the Draft SLA forwarded to Clerk at the time. Still to be reviewed for April-June 2017 (copy possibility of a Service Level Agreement (SLA) between 05/02 - no further action taken at the current time herewith). Huntingdonshire Volunteer Centre and St Ives Town 08/03 - no further action at the current time Council to maintain the core activities of the voluntary 06/04 - no further action at the current time due to other group higher priorities 09/05 - no further action at the current time 07/06 - Anticipate requesting meeting to discuss with HVC in mid to late July 04/07 - meeting arranged for 19/07 - report to Sept meeting 05/09 - agenda item
Biodiversity and Crime and Disorder Policy to be 05/02 - policies split to be considered by SOWP at the next separated into 2 policies then adopted meeting for adoption in May 08/03 - as above 06/04 - as above 09/05 - to be included in SOWP in June 07/06 - request deferral to July 04/07 - Review deferred to August 05/09 - agenda item under Policy & Procedure Review C254.0 08/03/2017 POLICIES AND To nominate members to review that the review be delegated to the Standing Orders 05/02 - SOWP meeting to be held before end of March PROCEDURES the councils policies and Working Party which would be constituted of 08/03 - on target. WP agreed to initial review by email procedures prior to their re- Councillors Dibben, Dobson, Drye and Pallant. 06/04 - initial review not progressed due to other priorities. adoption at the May meeting. Target date to circulate 20 April 09/05 - SOWP to meet in June 07/06 - request deferral to July 04/07 - Review deferred. 05/09 - review complete - report to meeting and recomendations to meeting C193.00 14/02/2018 STRATEGIC PLAN Next meeting to be held when Agreed. 08/03 - in hand new administration in place. 09/05 - new WP formed with first meeting to be sheduled for Meetings to be scheduled and June added to meetings calendar. 07/06 - request deferral to July 04/07 - meeting held on 03/07 - action plan agreed Report to September Council for further consideration 05/09 - Review complete - report and recomendations to meeting C235.00 11/04/2018 MOORINGS ON WAITS Further information on costings Agreed. 09/05 - Members considered low priority - report to future be obtained. meeting. C54.00 13/06/2018 STADTALLENDORF Funding to be provided for Town Agreed. 04/07 - letter sent to confirm attendance VISIT Mayor and Town Clerk as official 05/09 - successful attendance completed. Strong request that representatives. annual visits take place with Stadtallendorf here one year and St Ives to Germany the following year
C77.00 11/07/2018 LOCAL HIGHWAYS Application submitted for Agreed. 12/07 - Bids submitted. Feedback from CCC awaited. INITIATIVE proposed schemes at The Broadway/Ramsey Road Crossing and Needingworth Road crossing.
C83.00 11/07/2018 SPEEDWATCH Funding available from the PCC's Noted. 12/07 - The Council publicising this initiative via social media. INITIATIVE office to form Speedwatch in St Feedback awaited. Ives. 05/09 - publication of initiative not taken place due to delay in getting information and holiday period. Item to be included in The Bridge if space allows