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The Annual Parochial Church Meeting of the Church Of THE ANNUAL PAROCHIAL CHURCH MEETING OF THE CHURCH OF ST MARY, THE VIRGIN, GAMLINGAY with HATLEY ST. GEORGE AND EAST HATLEY 8th March 2020 THE BENEFICE OF GAMLINGAY AND EVERTON WITHIN THE DEANERY OF ST NEOTS IN THE DIOCESE OF ELY THE PARISH OF GAMLINGAY WITH HATLEY ST GEORGE AND EAST HATLEY ANNUAL PAROCHIAL CHURCH MEETING 8th March 2020 CONTENTS Achievements and Performance 5 Administrative Information 3 Aims and Purposes 4 Bell Ringers report 13 Chat Group 12 Children 7 Christian Aid 12 Church Attendance 6 Confirmations 7 Deanery Synod 11 Electoral Roll 5 Fabric, Goods and Ornaments of the Churches in the Parish Report 10 Financial Report 14 Friends of St. Mary’s 14 Guild of St. Mary 13 Hatley St George Church 11 Healing Group 8 Health and Safety 12 Lay Ministry 8 Music report 7 Niassa 12 Objectives and Activities 4 Pastoral Group 12 Priest in Charge Letter of Reflection 9 Registers 2019 6 Safeguarding 11 Social & Fundraising 12 Social Media 13 Structure, Governance and management 4 Task Groups 5 Traidcraft 12 Worship and Ministry 6 Appendix Financial Statements 2 THE PARISH OF GAMLINGAY WITH HATLEY ST GEORGE AND EAST HATLEY Annual Report Proceedings of the Parochial Church Council and Review of the Year. Incumbent : Revd. Hilary Young Bank : Barclays Bank, Biggleswade Independent Examiner Mr. Colin Airey Administrative Information The church of St. Mary the Virgin is situated at the end of Church Street, Gamlingay. The church of St. James the Great is situated on the Astor Estate in Hatley St. George and is designated as a Chapel of Ease from when the current parish was created. The Parish is part of the Diocese of Ely within the Church of England. The Parochial Church Council (PCC) is a charity excepted from registration with the Charity Commission. Current PCC members . Some members have been re-elected several times and Churchwardens and Deanery Synod representatives are ex officio members. Revd. Hilary Young Priest in Charge Mr Alec Hissett Churchwarden Mr Christopher Miller Deputy Churchwarden & Reader Mrs Valerie Miller Deputy Churchwarden & elected lay representative Mr Mike Wareham Deputy Churchwarden & elected lay representative Mrs Gerry Brunt Elected lay representative Mr. Ian Parker Treasurer & elected lay representative Mrs Ros Hissett Electoral Roll Officer & elected lay representative Mrs Diana Matthews Safeguarding Officer & elected lay representative Mrs Dawn Martin Secretary & elected lay representative Mrs. Sandra Macrow Deanery Synod representative Mrs Anne Clarke Deanery Synod representative Mr Peter Smith Elected lay representative Churchwarden Team : Mr. Alec Hissett Churchwarden Mr Christopher Miller Deputy Churchwarden Mrs Valerie Miller Deputy Churchwarden Mr Mike Wareham Deputy Churchwarden Mrs Jan Cooper Deputy Churchwarden 3 THE PARISH OF GAMLINGAY WITH HATLEY ST GEORGE AND EAST HATLEY Structure Governance and Management The method of appointment of PCC members is set out in the Church Representation Rules. At St Mary's the membership of the PCC consists of the incumbent (Currently Priest in Charge) churchwarden, the Reader, and members elected by those members of the congregation who are on the electoral role of the church and attended the APCM. All those who attend our church are encouraged to register on the Electoral role and stand for election to the PCC. The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are spent. The PCC met 5 times during the year with the Standing committee meeting in between the full PCC meetings to discuss and set the Agenda. Dates of PCC Meetings and minutes from previous meetings are displayed in St Mary’s and Hatley church porch notice boards and are available for anyone to read. The Standing Committee has been agreed to consist of the Parish Priest, the PCC secretary and Treasurer, the Church Warden(s) and another PCC member nominated by the PCC. Much of the detailed PCC business is delegated to Task Groups which report to the PCC and are convened by one or two members of the PCC. Aims and Purposes St Mary the Virgin, Gamlingay, with Hatley St George and East Hatley Parochial Church Council (PCC) has the responsibility of cooperating with the Incumbent the Reverend Hilary Young, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social, and ecumenical. The PCC is also specifically responsible for the maintenance of the Church building and Church Hall at Gamlingay, the church building at Hatley St George and churchyard at East Hatley. The churchyard at Gamlingay is closed, its maintenance the responsibility of the Parish Council. Objectives and Activities The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community. The PCC maintains an overview of worship throughout the parish and makes suggestions on how services can involve the many groups that live within our parish. Our services and worship put faith Into practice through prayer and scripture, music and the sacraments. In particular we try to enable members of our community and beyond to live out their faith as part of our parish community through: • Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus. • Provision of pastoral care for people living in the parish • Missionary and Outreach work When planning our activities for the year we have considered the Commission’s guidance on public benefit and to facilitate this work it is important that we maintain the fabric of St Mary's Church. Following the theft of lead from the roof a Project was set up to include people within and outside of the PCC and church congregation to steer work on submission of a funding application to the Heritage Fund to help to provide facilities to make the church more accessible to the community. Rev H Young, Mr A Hissett, Mr I Parker, Mr Andrew Smith are key members of the Project group which is headed by Mr Chris Smith. Mrs Sandra Macrow and Mrs Sarah Titmus were invited to join the group in November to assist with communication. The Project’s intention is to provide facilities for community worship and social and cultural activities to benefit the church and the community. Unfortunately, in November 2019 we heard that our bid was unsuccessful, and the Project group will convene in the New Year to discuss the way forward. 4 THE PARISH OF GAMLINGAY WITH HATLEY ST GEORGE AND EAST HATLEY • The PCC agreed to restructure all committees except the standing committee with Task Groups (the standing committee is the only committee required by law). The standing committee has the power to transact the business of the PCC between its meetings, subject to directions given by the Council. The standing committee also has responsibility for stewardship. The committee met prior to each PCC meeting to deal with such matters and set the Agenda. A task group will have a convener who will take responsibility for the task set by the PCC. In general, a task will fall into one of three areas, as covered by committees previously. • Worship, outreach and teaching • Social and fundraising • Buildings/fabric Task groups differ from committees in that: • Membership is flexible with the ability to include those not on the PCC and change the group membership at any time without needing a PCC motion. • Meetings are convened when necessary, but business can be carried out by any means that's effective. • Reporting is to PCC with actions, key information and requests for decisions only, and happens when needed, not limited to PCC meeting dates and formal reports. • There is no need to report to a PCC meeting if there's nothing to say - time is not spent at PCC or task group on minutes and accounting for presence. Members of the PCC who head task groups are as follows: • Ministry, Mission & Worship: Rev H Young, Mr C Miller & Mrs S Macrow • Buildings & Fabric: Rev H Young, Mr A Hissett & Mr P Smith • Social & Fundraising: Mrs S Macrow, Mrs R Hissett , Mrs V Miller & Mrs A Clarke • Benefice Pastoral: Rev H Young, Mr C Miller & Mrs V Miller The PCC also agreed to restructure PCC meetings which took effect from February 2019. The two benefice meetings convene in the same place and at the same time, with meetings structured to deal with the first part of the meeting covering shared information and discussion material and the second, separate part of the meeting, covering decisions and individual concerns of each PCC. The two separate meetings are chaired by Lady Ann Naseby (Everton) and Mr Alec Hissett (Gamlingay ) with Rev Hilary liaising closely with the chairpersons to ensure her presence at discussions where essential for each meeting. As two separate meetings are held concurrently it has been necessary to hold the meetings at the Eco Hub which is able to provide two separate adjacent meeting rooms. These shared meetings have enabled each PCC to work closely together and gain an understanding of each other’s aims and objectives and for both churches to support each other. Achievements and Performance The PCC is keen to offer a range of services during the week and over the course of the year that our community find both beneficial and spiritually fulfilling. All are welcome to attend our regular services and at 26 February 2020 there are 76 parishioners on the Church Electoral roll from Gamlingay, East Hatley & Hatley St George (2 of whom live outside the parish) Thanks go to Mrs Ros Hissett for acting as our Electoral Roll Officer . 5 THE PARISH OF GAMLINGAY WITH HATLEY ST GEORGE AND EAST HATLEY Worship and Ministry Worship within our parish has continued with the established format although it is intended to carry out an audit both of the current provision and by means of a questionnaire.
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