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Balliol JCR Minutes: 2010

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Balliol JCR Minutes: 2010 Balliol JCR Minutes: 2010 Committee Lunches Committee Lunch - 2009-12-02 Apologies: Not sure AT: Good to see the entire group here - not just a list of names. Not got a huge agenda; just a welcome and introduction. We need to discuss, though, the time of this meeting. 1pm doesn't work for at least Greig. What would people prefer? // 1:15. // AT: Okay, we've moved it to 1:15. AT: This pack here is a summary of all the meetings we've had all the new officers. We've printed off just three to avoid angering E&E. Have a little flick through your section, and feed back, and it'll be corrected if there are any inaccuracies. Give a good read over the holidays. SPW: Can we have this, then? SS: I'll e-mail round before the end of term to be read over Christmas. --- AT: Do we have anything to do before the end of term? SS: We're to clean up after the bop on Thursday. Everyone will be there, so **everyone needs to clean up**. If we don't, everyone gets miserable, which is fractious and bad. AT: Iain let is slip but we're going to get it right from the beginning. SS: It's not too difficult so can be done even when very drunk. AT: It's obviously not compulsory if you're not going to the bop, but [otherwise] for this first bop everyone should attend. --- // A show of hands established that very few people received hand-over packs from the outgoing officers. // AT: Foodies will not get one. Last year's admissions didn't get them at all. We'll send e-mails to organise other missing packs. AT: This year we want to review slightly the structure of committee. The complicated system of subcommittees needs refreshing. To this end, the Finance Exec Comm will meet; e-mails will be sent to those who need to attend. Also the Welfare Committee will meet since we're mandated to review all welfare stuff because of Max Deacon['s GM motion]. RGJ: Actually, it was Polly [Ashmore]. SS: People are saying that our welfare is poor, but it isn't, so we need to kick off about it. So, everyone should sort out the display boards in the JCR in order to make people aware that there are names to contact. AT: For example, the Dr Who board outlines procedures - it makes sense to have noticeboards, so we should get them sorted early on. So let's have **everyone back by Tuesday of 0th week**, and we'll do a lunch to organise board making and do it after said lunch. SS: Note that it's Welfare week in 5th week of Hilary, organised by the VP. AT: The next committee is the bar committee. The outgoing Duckworth and Lindsay don't see eye to eye and don't talk to the bar social secretaries. So we'll have formal bar committee meetings twice a term and these will report back to the main committee to assist Nick. So we have the standard committee and three subcommittees. --- AT: A big thing next term is the website - it's a great year to do it. The current programming language is... Sean? SPW: ASP. AT: ASP is obsolete, so it's labour intensive to fix it, so we'll redo it from scratch. So we'll do the site map and content over Hilary and then over the easter vac it can be written. SS: So everyone think about their JCR board and website section over the Christmas vac. Everything will look fresh and amazing next term without actually doing very much. GL: Who has a board? AT: Welfare, admissions, etc. MP: We also have a JdeB box for gossip as we don't know anything and that's not going to change. --- AT: These committee meetings are useful for bringing up things - they're good arena for decision making and discussions. They're useful and fun. I'll open up floor now; I have little more to say. CG: When does the mailing list get handed over? AT: End of the week. SS: Can you get it off Skelly? BS: Yes, will do it very quickly. Someone: How do we send to the mailing list? AT: Currently it goes through me to be approved. Iain had a lot of fun editing e-mails last year. It was funny when he sent things out and Doug flipped out even after it'd been vetted. Note that we can't make eating disorder jokes in e-mails. So it will get forwarded automatically [to me] and moderated. Send to [email protected]. SS: There is also a committee mailing list which we'll send out. Anything fun committee-related happening over Christmas? --- CG: The trip to Amsterdam set up - end of 8th week next term, we've sent e-mails out to 4 entz/charity officers at other colleges. As soon as we get back we'll publicise and start selling tickets. There's a meeting with Doug to ensure we can do it since students'll be missing Friday of 8th - but it's just like Varsity so it should be fine. AT: How much does it cost? CG: £115. MP: Is this organised centrally through rag? CG: No, as then we have less control over where the money goes. If other college officers help with admin then they get a split of the charity money depending on how many people went from that college. RMC: We sent out to just two or three colleges rather than all of them as this is simpler. --- DA: We'd like some momey to buy a set of weighing scales. We need to check weight of baggage. MD: It's around 20kg; they've got really restrictive these days. CM: Aren't there scales in staircase 14? IT: Yes. One can weigh oneself and then get on with the bag. SS: How much money? AT: Can you present us with a figure? Someone: Can't you get one specifically for scales? DA: It'll be less than £20. AT: Bring a specific figure to these lunches and we'll do it. Is it something you need over the next week? DA: It is needed over the next couple of days. AT: If there are no objections to £30 then Denise can sort it out for you. // No objections were raised. // MD: How are we going to stop people from stealing it; where'll we keep it? DA: We could keep it in the pantry and require bod card deposit. MD: Is there space in there for that? RGJ: We could just use the Porter's Lodge. GL: That makes more sense. AT: Okay then, there are no objections, the money is passed. AT: Is there any other business? // No. // Committee Lunch - 2010-01-13 Apologies: Marine Debray, Paul Gerstmayr, Ash Thomas AT: We may as well get started; we're only missing Rhiannon and Isabel. The first thing I want to bring up is website as mentioned last term. I talked to Sean and Ben last night. The best thing to do is to create some sort of working group - a smaller group of people who meet in a formal capacity and brainstorm and collect information for the website. For the first couple of weeks that'll be getting an idea of everything we can do with the website (e.g. pay battels online, something almost every college can do). They'd make a flowchart and a site plan and then gather all content from officers. So far we have Ali, Simon, Sean, Ben, possibly. Ian - anyone else? // AC and SMW raise their hands. // AT: Admissions is particularly bad on the current website so Simon is a good choice. With regard to the design, we could pretty much steal the main Balliol website design because it's really nice. We can talk about that later. --- AT: Nick the Junior Dean is coming along at some point today. // Nick walks in.. // ITEM:[Nick:] I'm Nick the Junior Dean, just wanted to pop down and interrupt horribly the beginning of the first committee meeting to say hello, so you know my face. I am in room 3.9. You can reach me on [email protected]. By and large my role is 1) one of people to talk to to help solve personal problems 2) I can help support welfare efforts by you, and things to do with college generally, if you need money or help. Who are the Drs Who? // RGJ and IT raise their hands. // ITEM:[Nick:] Did you get my e-mail? RGJ: Yes. ITEM:[Nick:] We'll catch up at some point, now you know my face. Who are the entz officers? // JK and JC raise their hands. // ITEM:[Nick:] **You should e-mail Doug and try to meet up before Saturday.** JK: Yes. ITEM:[Nick:] We'll sort that out and get together. Any burning questions? Didn't think so. I'll get out of your hair. --- AT: The idea was to meet the Dean today along with the Domestic Bursar and the Catering Manager about the bar license. We were told that they'd been a tip off to the police that means we need to make sure our license is in order - it's a good idea anyway. Everything is in fact fine and we're pretty free to move money around and it's surprisingly simple.
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