Committee of the Whole Agenda for the Meeting Held on Monday, May 1St, 2017

AGENDA COMMITTEE OF WHOLE COUNCIL MEETING Monday, May 1, 2017 9:00 AM in Council Chambers

Page

A. CALL TO ORDER

B. INTRODUCTION OF LATE ITEMS

C. DELEGATIONS

2 - 25 1. Solid Waste Management Plan Presentation by Cameron Baughen, RDOS Solid Waste Management Coordinator

D. BUSINESS

26 - 27 1. South Okanagan Transit Report from Director of Corporate Services

E. ADJOURNMENT

Page 1 of 27 Brianne Hillson

From: Brianne Hillson Sent: April-11-17 11:44 AM To: Cameron Baughen Subject: RE: Delegation

Good morning Cameron,

This is to confirm that your presentation to Council has been placed the Committee of the Whole agenda for the meeting held on Monday, May 1st, 2017. You have been scheduled to appear in front of Council at 9:00 am.

You will have 10 minutes for your presentation as per Section 36 of the Council Procedure Bylaw which states, “A person who is not an officer or employee of the Town shall be limited to 10 minutes to make his or her presentation to Council, but may be asked to take additional time to respond to any questions from Council and may include additional information if necessary in the copy of the report or presentation submitted to the Town prior to agenda preparation for the relevant meeting.”

If you have anything that needs to be circulated to Council or is part of your presentation and that you would like to part of the agenda package, please send to me no later than Wednesday, April 26th, 2017 by 12:00pm.

Thank you,

Please consider the environment before printing this e-mail. This e-mail is confidential and is intended for the above-named recipient(s) only. Any unauthorized use or disclosure of this e-mail is prohibited. If you are not the intended recipient, please notify the sender immediately and securely destroy the communication. The Town of Osoyoos is subject to the Freedom of Information and Protection of Privacy Act.

From: Cameron Baughen [mailto:[email protected]] Sent: April‐10‐17 3:35 PM To: Brianne Hillson Subject: RE: Delegation

Hi Brianne,

I’m in Princeton that morning. I am available May 1st? Please let me know if that works? Thanks, Cam

Cameron Baughen, RDOS Solid Waste Management Coordinator 101 Martin Street, Penticton BC Ph 250‐490‐4203 TF 1‐877‐610‐3737 [email protected] www.rdos.bc.ca

This Communication is intended for the use of the recipient to which it is addressed, and may contain confidential, personal and/ or privileged information. Please contact the sender immediately if you are not the intended recipient of this communication and do not copy, distribute or take action relying on it. Any communication received in error, or subsequent reply, should be deleted or destroyed 1 Page 2 of 27

From: Brianne Hillson [mailto:[email protected]] Sent: April‐10‐17 3:03 PM To: Cameron Baughen Subject: Delegation

Good afternoon Cameron,

We received the letter from the RDOS requesting to come as a delegation to speak about the Amendment of Solid Wa ste Management Plan. The Town of Osoyoos’ next COW meeting is Tuesday, April 18th at 9:00 am.

Please let me know if you would wish to come to speak to Council at this meeting.

Thank you,

2 Page 3 of 27 SCANNED RECEIVED «D03

March 29, 2017 APR 0 7 2017 File No.: 0620.07 OKANAGAN- Solid Waste Management Plan SIMILKAMEEN TOWN OF OSOYOOS iCAO '/ , [JD/C6 /kjQ/PW QBEG Mayor Suzan McKortoff 1AYOR / QD/FS ;_j D/R&LS • ALL STAFF Town of Osoyoos Icouncil/ Dd/p&ds ncDM &jQfly^JL Box 3010 nip- ffiti "f Osoyoos, BC VOH 1V0 MAGENDA ^INFOONLY QCONFIDENTIAL

ACTION Dear Mayor McKortoff:

Re: Amendment of Solid Waste Management Plan and Request for Delegation

The Regional District of Okanagan-Similkameen has commenced the process to amend the Regional Solid Waste Management Plan. The Regional District is requesting permission to appear as a delegation to a Town of Osoyoos Council meeting to present on this amendment process.

The main purpose of the amendment is to choose a site for a Regional Compost facility at one of two potential locations. One potential site is located within the Penticton Indian Band Reserve near Highway 3A and the other location is beside the District of Summerland Landfill. These sites were determined to be the preferred sites for a Regional composting operation for residential and commercial food scraps, wastewater treatment sludge, yard waste and wood waste.

Public consultation will be focused on the following potential projects:

• Siting of a Regional Compost site within the Locatee area at 2760 Marron Valley Road; • Siting of a Regional Compost site adjacent to the Summerland Landfill; • Development of a turned windrow operation at the Summerland Landfill for just residentiallY collected food waste from the Summerland area; • Development of a turned windrow operation at the Oliver Landfill for just residentially collected food waste from Oliver, Osoyoos and Electoral Areas 'A' and 'C; • Supply and use of carts for the residential collection of waste and compostables in Municipalities outside Penticton and RDOS Electoral Areas; • Use of a biocover at the Campbell Mountain Landfill for the mitigation of landfill gas; • Any concerns raised by the public related to current Solid Waste services.

The Regional District has currently scheduled an Open House on April 26th at the Osoyoos Sonora Centre from 6:30 pm to 8:45 pm. A presentation is planned that will focus on compost sites and potential carts for residences at 7 pm.

If you have any questions or wish to set a delegation date, please contact Cameron Baughen, RDOS Solid Waste Management Coordinator, at 250-490-4203 or cbaughen(5)rdos.bc.ca.

Sincerely,

'tAXJ^. 9 uJ^ Karla Kozakevich, RDOS Chair

Page 4 of 27 Organics Case Study 5: Waste Recycling – Single-family Collection Program, Kitchen Scraps Only

Grand Forks Food Scraps Collection Service City of Grand Forks in the Regional District of Kootenay Boundary, BC

Population: 4,026 (2013 BC Stats) Land Area: 10.43 km2 Density: 382.0 persons/km2 Median Age: 52.3 Housing Mix – SF/MF – 92:8 Average persons per household: 2.1 2012 Regional District Disposal Rate: 680 kg/capita/year Pre-program Single Family Waste Disposal Rate: 125 kg/capita/year Current Single Family Waste Disposal Rate: 56.7 kg/capita/year

Program Highlights / Summary

The City of Grand Forks and the Regional District of Kootenay Boundary are the first BC local governments outside of Lower Mainland / Vancouver Island to provide residents with a Green Bin Food Scraps curbside collection service. The weekly curbside collection service became available to 1,830 Grand Forks’ households in October 2012. The organic materials are processed in open windrows at the Grand Forks Landfill.

The RDKB put out a Request for Proposals (RFP) identifying three goals: increased diversion, GHG reductions, and an acceptable cost to the taxpayer. All three goals have been successfully achieved with the implementation of the food scraps collection program.

Prior to implementing the green bin program, Grand Forks collected an average of 264 kg of garbage per household per year. After implementation of the program, garbage collected at the curb decreased to 119 kg per household per year. This equates to a 55% reduction in waste sent to disposal. With the collection of 123 kg of food waste per household annually, the overall diversion rate increased from 18% with recycling to 62% with recycling and food waste collection.

Grand Forks City Council supported the program from beginning and now hopes to expand it to the commercial and multi-family sectors.

Page 5 of 27 Organics Case Study 5: Waste Recycling – Single-family Collection Program, Kitchen Scraps Only

Program Details

Collection Weekly food scraps collection is by a semi-automatic, split-body vehicle, which collects garbage and recycling at the same time on alternating weeks. All food scraps are accepted (as well as diapers, dog waste and kitty litter). No polymer plastics are allowed – only kraft paper liners.

Processing For years the municipality of Grand Forks has composted all yard and garden waste collected in the community at the Regional landfill, now they also include green bin material in the mix. The aerobic composting procedure is considered ‘low-tech’, with turning done by a Front-End Loader in 10’ high windrows. Finished material is used as final cover at the landfill and the composting operation is considered part of RDKB landfill operations.

Promotion / Education The RDKB have developed a great Facebook site to engage residents as well as a brand: “kNOw Waste”. All residents are provided with information explaining what can be placed in the green bins as well as tips to avoid wildlife issues. Information about the Green Bin program is included in the annual Recycling Collection calendar and on-line at the RDKB’s website (www.rdkb.com).

Supporting Policies and Regulations With the recycling contract set to expire, the RDKB put out a Request for Proposals (RFP) for recycling collection identifying three goals: increased diversion, GHG reductions, and an acceptable cost to the taxpayer. They ended up with a couple of bids for organics collection (in addition to recycling). One collector was particularly enthusiastic about kitchen scraps collection. All three goals have been successfully achieved with the implementation of the food scraps collection program.

Program Results

Financial Data Capital Costs The RDKB purchased 2,000 curbside food scrap collection containers at approximately $30 each ($60,000). The contractor purchased a split body truck to accommodate the new service and was hired under a 5-year contract.

Operating Costs The City of Grand Forks operates the garbage and food scrap collection service as a utility. The service costs $12/month/home and covers weekly collection of food scraps and alternating bi-weekly collection of either garbage or recycling. Residents still get yard and garden waste collection 9 times per year as well. The RDKB operates the recycling collection service. The service is funded through a tax requisition however the RDKB will receive a financial incentive from MMBC to offset the cost of this service.

Page 6 of 27 Organics Case Study 5: Waste Recycling – Single-family Collection Program, Kitchen Scraps Only

Staffing Implications No new staffing required for the City or RDKB, duties integrated into existing staff workload.

Cost Recovery Utility billing covers food scrap collection program costs. Processing costs are included in the landfill operations budget. The finished material is currently used in landfill operations, offsetting the costs of final cover, which would otherwise need to be purchased elsewhere.

Environmental Reduction and Diversion With the collection of 123 kg of food waste per household annually, the overall diversion rate increased from 18% with curbside recycling only to 62% with the addition of food waste collection.

Disposal Impact / Landfill Space Savings Prior to implementing the green bin program, Grand Forks collected an average of 264 kg of garbage per household per year. After implementation of the program garbage collected at the curb decreased to 119 kg per household per year. This equates to a 55% reduction in waste sent to disposal.

Pre-program Per Household Waste Disposal Rate: 264 kg/household/year Pre-program Per Capita Waste Disposal Rate: 125 kg/capita/year Current Per Household Waste Disposal Rate: 119 kg/household/year Current Per Capita Waste Disposal Rate: 56.7 kg/capita/year

GHG Reduction

2013 GHG reduction* = 121.4 CO2e diverted (Diverting 226 tonnes of organics from landfill.) *as a result of case study program which began October 2012

Social Political Acceptability Grand Forks City Council supported the program from beginning and hopes to expand it to the commercial and multi-family sectors.

Community / User Acceptability By applying Community Based Social Marketing principles during the pilot phase, two important goals were met: 1) having the higher-income bracket community take ownership of the program, and 2) once the pilot group had ‘bought in’ the rest of the community understood and accepted the importance of the GHG reductions more easily.

Community Economic Development A local hauler was hired to perform the organics collection contract.

Page 7 of 27 Organics Case Study 5: Waste Recycling – Single-family Collection Program, Kitchen Scraps Only

Lessons Learned

• The pilot was based on Social Marketing principles targeting an ‘upper-income’ area first to create ‘buy in’. Since the more affluent residents are also typically the opinion leaders in the community, generating a positive response during the pilot program was critical to the overall program success. • The pilot tested both 23- and 46-litre green bins. The smaller bins are handled manually while larger bins can be placed onto a semi-automatic arm by the hauler and then lifted into the truck hydraulically. Staff decided to go with the larger size, as the cost was not significantly higher and potential Worksafe issues could be avoided with the semi-automated version. • The municipality plans to expand the program to rural residents around Grand Forks. To do so, they anticipate the need to expand the processing capacity at the landfill and are investigating the Gore Cover system.

Communities with Similar Programs

• Regional District of Nanaimo – www.rdn.bc.ca • Town of Ladysmith – www.ladysmith.ca • Municipality of North Cowichan – www.northcowichan.bc.ca

Program Contact

Tim Dueck, Solid Waste Coordinator, Regional District of Kootenay Boundary C: 250.231.1183; O: 250.368.0231; toll-free (BC): 1.800.355.7352 [email protected]

Page 8 of 27 Regional District of Okanagan-Similkameen

Compost Facility Town of Osoyoos Page 9 of 27 Amendment Solid Waste Management Plan Regional District public consultation to amend 2012 Solid Waste Management Plan Key Goals of 2017 Amendment: • Siting of Regional Compost Facility near Kaleden or Summerland Landfill • Development of residential food waste turned windrow composting at Oliver and Summerland Landfill • Discuss Carts for residential collection in Summerland,

Page 10 of 27 Oliver, Osoyoos, Keremeos and Rural RDOS • Major capital projects at Campbell Mountain Landfill including banning all food waste Nanaimo North Vancouver West Vancouver Food Waste Only Food/Yard Waste Food Waste separate Yard Waste Small Bin Supplied Bin Not Supplied Small Bin Supplied for Food Waste

Container types for curbside collection do not need to be determined immediately. Allows for different type of Page 11 of 27 City of Vancouver collection. Food/Yard Waste Large Cart Supplied Collection frequency organics every week and alternate garbage and recycling Organics Feasibility Study

The 2012 Regional Solid Waste Management Plan calls for: • Development of facilities to divert food waste from landfills • Improved composting at landfills for yard waste, wood waste and waste water treatment sludge

A multi-year study was done looking for sites • 18 sites considered • 6 brought forward for further review

Page 12 of 27 • 2 identified as best locations • One Regional Site best cost per tonne over multiple sites • Treating waste water treatment sludge separately at the same facility (scale, staff, odour control) best value Results Technology Regional Site

Membrane Cover

Enclosed Aerated In-Vessel

• In Vessel recommended to minimize odours

Page 13 of 27 (membrane cover and enclosed) • Centralized site offers economies of scale over de-centralized (staff, scale, capital) • Exact brand of technology not determined Turned Windrow

• Potential for smaller communities (Oliver, Osoyoos, Summerland) for only residential food/yard waste! • May reduce costs for residential collection and keep compost Page 14 of 27 local • Not viable to take commercial food waste! • Commercial food scraps to central facility Odour Modeling Page 15 of 27

• 1 odour unit just detectable by 50% of testers • 5 odour units faint odour for most people • 10 odour units distinct odour for most people Odour Modeling

• Example of odour model for Osoyoos Landfill for residential only food scrap composting using turned windrow • Shows maximum extent of predicted odour over 10 min in one whole year • Odour would be strongest in winter (inversion, no wind) Page 16 of 27 • Desert Centre building or trails would not be affected • Oliver Landfill potentially safer for odour control

Desert Centre Compare Price per Tonne

Site (Waste) Estimated Cost Per Tonne Oliver Landfill (Oliver, Area C only) $157-$186 Summerland Landfill (Summerland only ) $134-$148 Princeton Landfill (Princeton, Area H only) $226-$246 Summerland Landfill (Full Regional) $65-$80 Summerland Landfill (Super Regional) $58-$78 Osoyoos Landfill Windrow (Residential Food/Yard Waste $33-$59 for Osoyoos, Area A only) • Smaller sites have higher costs as lower economies of scale Page 17 of 27 • Centralized site required for commercial food waste and most residential food waste • In some areas residential food/yard waste composting with turned windrow to consider if saves money and provides local compost Compost Fees

• ~$85 per tonne common for food waste (varies greatly by facility!) • Lower cost for just yard waste • Additional costs for materials with higher contaminates

Page 18 of 27 • Bio-solids charged higher rates due to low re- sale value of compost Grand Forks and Osoyoos Turned Windrow

Turned windrows for yard waste using onsite loader Residential food waste collected in green bins Brought to yard waste pile and incorporated at landfill Resulting material kept on site for landfill final cover Case Study shows benefits and costs for bins and collection

Existing Osoyoos Landfill yard waste compost site ~$100,000 pad in place to contain leachate Feasibility study looked at upgrade for residential Page 19 of 27 food scraps collected with yard waste $33 to $59 per tonne estimated Good odour control but adding commercial food scraps would smell too much Oliver Landfill – Residential Only Site Page 20 of 27

• Good odour model • Need transfer station residential food waste from as few homes Penticton and Summerland raising costs Regional site • Leased by RDOS • High potential for taking residential food/yard waste • Furthest site from from homes in Oliver, Osoyoos, Area ‘A’ and ‘C’ population centroid • Commercial food waste would go to Regional facility of RDOS Marron Valley Rd – Regional Site

• Locatee owners interested in leasing land • Best transportation compost sites • Better bulk compost price as near agriculturists • Locatee lease to be developed • PIB taxation agreement to be discussed

Page 21 of 27 • Requires strict odour control as 15-30 homes potentially affected

2760 Marron Valley Road Summerland Landfill – Regional Site Page 22 of 27

• Best odour model • Average travel distance higher than Marron • Owned by Summerland Valley • 7 km of municipal roads to • Steep grades Summerland/Princeton Road. site • Potential for Regional site and residential food/yard waste from Summerland. Public Consultation • Bring forward results to Public Consultation for Solid Waste Management Plan Amendment • No site requires rezoning • Newsletters, Ads, Open Houses, Council delegations • End result: Informed decision on location of Regional compost site • End result: Development of a Local Service Area establishment bylaw for construction of site with participating municipalities and electoral areas identified Page 23 of 27 Osoyoos Open House

• Was April 26th at Sonora Centre with presentation on compost site, carts • Newsletter sent out • Online survey available now for carts (can be placed on Osoyoos webpage)

Page 24 of 27 • Public consultation information to be provided to Council Questions Page 25 of 27 REPORT sovoos Committee oftheWhole Canada's /warmestwelcome'*

MEETING DATE: May 1, 2017

TO: Mayor and Council

CC: Barry Romanko, CAO

FROM: Janette Van Vianen, Director of Corporate Services

SUBJECT: South Okanagan Transit

TRACKING NO.: AGR-064

BACKGROUND

Atthe March 20,2017 RegularOpen Meeting ofCouncil, Council resolvedto assign to the RDOS the rights and responsibilities ofthe agreements with BC Transit for the operation ofthe South Okanagan Transit System (SOTS).

Local government partners oftransit services inthe South Okanagan-Similkameen met several times todiscuss the regionalization ofthe systems as well as amalgamating the rider's guide into oneguide and providing a standard fare rate. The integrationis a recommendation underthe Transit Future Plan and isthe first step to delivering a regional service with increased frequency. It will also provide better inter-regional service with more accessfor local services into main centres like Penticton andpotentially Kelowna and minimizing duplication ofservices while achieving efficiencies to benefit taxpayers..

OVERVIEW

This report isto update council on the progress to date ofthe regionalization scheme. The proposed implementation date for the regional rider's guide is July 1, 2017. This new Rider's Guide will include all transit services in the South Okanagan-Similkameen and will include a 1-800 numberforriders to contactand be re-directed totheir appropriate service. Thiswill assist all riders in finding connections when they arrive in different transit areas. It is hoped that this will leadto better use ofall thetransit servicesand makeconnections easierfor everyone.

Along with the new riders guide a proposed new fare structure will take affect. These fares were presented to council in an earlier report. The changes to the Rider's Guide and the fare structure will be advertised through newspapers throughoutthe service areas including Osoyoos. There will also be media advisories sent out.

2017 05 01 cowreport updateon transit regionalization..docx Page 1of 2 Page 26 of 27 Furtherinformation will be providedto Council as we near the July 1 implementation date.

INFORMATION AND/OR DIRECTION REQUESTED This report is presented for information only.

Ja^ette Van Vianen Barry Romanko DirectorofCorporate Services ChiefAdministrative Officer

20170501 cow report update on transit regionalization..docx Page 2 of 2 Page 27 of 27