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SCV Water Board Packet

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SCV Water Board Packet SANTA CLARITA VALLEY WATER AGENCY REGULAR BOARD MEETING AGENDA 27234 BOUQUET CANYON ROAD SANTA CLARITA, CA 91350 RIO VISTA WATER TREATMENT PLANT BOARDROOM TUESDAY, NOVEMBER 6, 2018 AT 6:30 PM 6:00 PM DISCOVERY ROOM OPEN TO PUBLIC Dinner for Directors and staff in the Discovery Room There will be no discussion of Agency business taking place prior to the Call to Order at 6:30 PM. OPEN SESSION BEGINS AT 6:30 PM 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS – Members of the public may comment as to items not on the Agenda at this time. Members of the public wishing to comment on items covered in this Agenda may do so now or prior to each item as they arise. Please complete and return a comment request form to the Agency Board Secretary. (Comments may, at the discretion of the Board’s presiding officer, be limited to three minutes for each speaker.) Members of the public wishing to comment on items covered in Closed Session before they are considered by the Board must request to make comment at the commencement of the meeting at 6:30 PM. 4. APPROVAL OF THE AGENDA 5. CONSENT CALENDAR PAGE 5.1. * Approve Minutes of the SCV Water October 16, 2018 Regular Board of Directors Meeting 5 5.2. * Approve a Resolution Adopting a Records Retention Policy and Schedule 17 5.3. * Approve Receiving and Filing of Valencia Water Company January 22, 2018 and December 31, 2017 Financial Statements 47 5.4. * Approve Receiving and Filing of the August 2018 Monthly Financial Report 69 6. ACTION ITEMS FOR APPROVAL PAGE 6.1. * Approve a Work Authorization for Michael Baker International for Design of the Magic Mountain Pipeline Phase 6 Project 169 6.2. * Approve a Resolution Adopting a Rate-setting Process Incorporating an Independent Ratepayer Advocate Function 171 27234 BOUQUET CANYON ROAD • SANTA CLARITA, CALIFORNIA 91350-2173 • 661 297•1600 • FAX 661 297•1611 website address: www.yourscvwater.com 1 November 6, 2018 Page 2 of 4 6. ACTION ITEMS FOR APPROVAL (CONT.) PAGE 6.3. * Approve a Resolution of Intention for SCV Water to Enter Into a Retirement Contract with CalPERS 199 6.4. * Approve a Reserve Fund Policy 213 7. CONSIDERATION AND APPROVAL OF BOARD/COMMITTEE APPOINTMENTS 7.1. Authorize Director Participation in the California Special District Association Committees for Director B. J. Atkins (Professional Development Committee and/or Legislative Committee) 8. GENERAL MANAGER’S REPORT ON ACTIVITIES, PROJECTS AND PROGRAMS 9. COMMITTEE MEETING RECAP REPORTS FOR INFORMATIONAL PURPOSES ONLY PAGE 9.1.* October 3, 2018 Special Engineering and Operations Committee Meeting Report 233 9.2.* October 15, 2018 Finance and Administration Committee Meeting Report 237 9.3.* October 18, 2018 Public Outreach and Legislative Committee Meeting Report 241 9.4.* October 22, 2018 Special Finance and Administration Committee Meeting Report 245 10. WRITTEN REPORTS FOR INFORMATIONAL PURPOSES ONLY PAGE 10.1.* Engineering Services Section Report 249 10.2.* Finance, Administration and Information Technology Section Report 255 10.3.* Treatment, Distribution, Operations and Maintenance Section Report 259 10.4.* Water Resources and Outreach Section Report 269 10.5.* Committee Planning Calendars 277 11. PRESIDENT’S REPORT 12. AB 1234 WRITTEN AND VERBAL REPORTS PAGE 12.1.* September 20, 2018 ACWA Groundwater Committee Meeting – Director Atkins 295 12.2.* October 16, 2018 ACWA Regulatory Summit – Director Atkins 299 12.3.* October 17, 2018 ACWA Energy Committee Meeting – Director Gladbach 309 2 November 6, 2018 Page 3 of 4 12. AB 1234 WRITTEN AND VERBAL REPORTS (CONT.) PAGE 12.4.* October 23, 2018 CSDA Workshop on Strategic Planning for Special Districts – Director McMillan 313 12.5.* October 24, 2018 Southern California Water Dialogue – Directors Martin, McMillan and Plambeck 317 12.6.* October 25, 2018 State of the City Luncheon – Vice Presidents Gutzeit and Kelly and Directors Atkins, Gladbach, Martin and McMillan 327 12.7.* October 25, 2018 Southern California Water Coalition Annual Dinner – Directors Atkins, Efstathiou and Martin 339 12.8.* October 26, 2018 SCWC Workshop on CCA’s Water Use Efficiency Legislation – Director McMillan 341 12.9.* October 30, 2018 CSDA Workshop on Disaster Preparedness – Director McMillan 343 12.10.* October 2018 Meetings with Ed Means and Directors Regarding Strategic Planning – All Directors 347 12.11. Other AB 1234 Reports 13. DIRECTORS REPORT 14. DIRECTORS REQUEST FOR APPROVAL TO ATTEND UPCOMING CONFERENCES/EVENTS 15. CLOSED SESSION 15.1. Conference with Legal Counsel - Existing Litigation (Paragraph (1) of Subdivision (d) of Section 54956.9) (3 Cases): 15.1.1 Joy Nelson v. City of Santa Clarita; Valencia Water Company; Ross Asset Management Partners Family Limited Partnership; Synergy Commercial Real Estate, Inc., Case No. BC665894 15.1.2. Hargrave v. Newhall County Water District et al., Case No. BC659634. 15.1.3. Travelers Property v. Lyfe Kitchen, (Valencia Water District is a Cross- Defendant), Case No. BC669315 16. CLOSED SESSION ANNOUNCEMENTS 17. REQUEST FOR FUTURE AGENDA ITEMS 18. ADJOURNMENT * Indicates Attachment Indicates Handout 3 November 6, 2018 Page 4 of 4 Note: The Board reserves the right to discuss or take action or both on all of the above agenda items. NOTICES Any person may make a request for a disability-related modification or accommodation needed for that person to be able to participate in the public meeting by telephoning (661) 297-1600, or writing to Santa Clarita Valley Water Agency at 27234 Bouquet Canyon Road, Santa Clarita, CA 91350. Requests must specify the nature of the disability and the type of accommodation requested. A telephone number or other contact information should be included so that Agency staff may discuss appropriate arrangements. Persons requesting a disability-related accommodation should make the request with adequate time before the meeting for the Agency to provide the requested accommodation. Pursuant to Government Code Section 54957.5, non-exempt public records that relate to open session agenda items and are distributed to a majority of the Board less than seventy-two (72) hours prior to the meeting will be available for public inspection at the Santa Clarita Valley Water Agency, located at 27234 Bouquet Canyon Road, Santa Clarita, California 91350, during regular business hours. When practical, these public records will also be made available on the Agency’s Internet Website, accessible at http://www.yourscvwater.com. Posted on October 30, 2018. 4 Minutes of the Regular Meeting of the Board of Directors of the Santa Clarita Valley Water Agency – October 16, 2018 A regular meeting of the Board of Directors of the Santa Clarita Valley Water Agency was held at the Santa Clarita Valley Water Agency, 27234 Bouquet Canyon Road, Santa Clarita, CA 91350, at 6:30 PM on Tuesday, October 16, 2018. A copy of the Agenda is inserted in the Minute Book of the Agency preceding these minutes. DIRECTORS PRESENT: B. J. Atkins (Arrived at 7:31 PM), Tom Campbell, Ed Colley, Kathy Colley, William Cooper, Robert DiPrimio, Dean Efstathiou, Jerry Gladbach, Maria Gutzeit, R. J. Kelly, Gary Martin, Jacque McMillan, Dan Mortensen and Lynne Plambeck were in attendance. DIRECTORS ABSENT: None. Also present: Steve Cole, Assistant General Manager; Joe Byrne and Tom Bunn, General Counsel; April Jacobs, Board Secretary; Eric Campbell, Chief Financial and Administrative Officer; Rochelle Patterson, Director of Administrative Services; Beverly Johnson, Director of Finance; Mike Alvord, Director of Operations and Maintenance; Cris Perez, Director of Tech Services; Craig Larsen, IT Technician; Terri Bell, Temporary Administrative Assistant; Ed Means; and members of the public. President Cooper called the meeting to order at 6:31 PM. A quorum was present. Upon motion of Director Gladbach, seconded by Director McMillan and carried, the Agenda was approved by the following electronic votes (Item 4): Director Atkins Not Present Director Campbell Yes Director E. Colley Yes Director K. Colley Yes President Cooper Yes Director DiPrimio Yes Director Efstathiou Yes Director Gladbach Yes Vice President Gutzeit Yes Vice President Kelly Yes Director Martin Yes Director McMillan Yes Director Mortensen Yes Director Plambeck Yes Upon motion of Director McMillan, seconded by Director K. Colley and carried, the Board approved the Consent Calendar including the revised page 8 of the October 2, 2018 meeting minutes and Resolution Nos. SCV-59, SCV-60, SCV-61, SCV-62, SCV-63, SCV-64, SCV-65 and SCV-66 by the following electronic votes and one voice vote (Item 5): Director Atkins Not Present Director Campbell Yes Director E. Colley Yes Director K. Colley Yes President Cooper Yes Director DiPrimio Yes Director Efstathiou Yes Director Gladbach (vv) Yes Vice President Gutzeit Yes Vice President Kelly Yes Director Martin Yes Director McMillan Yes Director Mortensen Yes Director Plambeck Yes 5 Minutes of October 16, 2018 Page 2 of 11 RESOLUTION NO. SCV-59 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE SANTA CLARITA VALLEY WATER AGENCY APPOINTING AGENCY TREASURER WHEREAS, the Administrative guidelines, rules and regulations of this Board, as adopted by Ordinance No. 35, require that this Board, by resolution, appoint an Agency employee to the office of Treasurer of the Agency; and WHEREAS, Rochelle Patterson, an Agency employee serving as Director of Administrative Services, is well qualified to hold the office of Treasurer and is recommended for that office by the General Manager; NOW, THEREFORE, BE IT RESOLVED that Rochelle Patterson
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