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Agreement in Respect of Local Welfare Support Funding

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Agreement in Respect of Local Welfare Support Funding DATED Agreement in respect of Local Welfare Support Funding Between Devon County Council And East Devon District Council Exeter City Council Mid Devon District Council North Devon District Council South Hams District Council Teignbridge District Council Torridge District Council West Devon Borough Council THIS Agreement is dated the day 2013 Parties (1) Devon County Council. County Hall, Topsham Road, Exeter, Devon (“the Council”). (2) East Devon District Council (3) Exeter City Council (4) Mid Devon District Council (5) North Devon District Council (6) South Hams District Council (7) Teignbridge District Council (8) Torridge District Council (9) West Devon Borough Council Parties (2) to (9) are collectively termed ‘the Districts’. Background From 1st April 2013 (the “Commencement Date” of this agreement) the Government will devolve elements of the funding for the former Social Fund to the Council. The funding to be known as Local Welfare Support replaces Crisis Loans and Community Care Grants. The funding provides an opportunity to develop a new approach aimed at improving self- reliance and resilience of claimants in line with the Government’s wider welfare reform agenda. The Council will delegate the funding to the Districts to be distributed flexibly to those in need and to meet agreed outcomes. This agreement sets out the terms and conditions upon which the Local Welfare Support funding is to be passed by the Council to the Districts and how the funding is to be distributed by the Districts. This agreement shall operate for two years from 1st April 2013. Agreed terms 1. Grants of Local Welfare Support Local Welfare Support can help achieve three outcomes: ° Increased self reliance and resilience; ° Quick and effective support for those with high priority short term needs; and ° Help for people to establish themselves in, or remain in, the community. (“The Outcomes”) Item 9 Appendix ALocal Welfare Support Partnership Agreement v8 jan 13 (2) Local Welfare Support Partnership Agreement v8 jan 13 Local Welfare Support Partnership Agreement v7 8 Page1 Each District will develop an internal policy document to describe how the delegated funding will be deployed, how the Outcomes might be achieved and how achievement will be evidenced. The Districts will work with claimants with the aim of achieving one or more of the three Outcomes as part of the decision to award Local Welfare Support. The process for assessment of achievement of outcomes is set out in Appendix A. Local Welfare Support will be used to provide assistance only where no alternative avenue (whether financial or in kind) is available to the applicant, such as local authority housing options, Government budgeting loans or community / voluntary groups (e.g. food banks). The means of support offered may include: ° Access to advice and support services; ° Practical help to meet immediate highest priority needs; or ° Signposting to other organisations, as part of a coordinated overall approach. Local Welfare Support may be used to support any third party involved in providing assistance. 2. Distribution of Local Welfare Support Initial indicative allocations of Local Welfare Support funding (“the Funding”) (excluding VAT) for 2013/14 and 2014/15, based on the pattern of demand for 2010/11, are shown at Appendix B. Subject to the receipt of sums from the Government the Council will pay to the Districts the funding for 2013/14 on or before the 1 st April 2013. The Council will retain a 10% contingency of the annual amount payable to each District. The budget allocations will be reviewed after six months. Allocations for the remainder of 2013/14 and for 2014/15 will be considered via the periodic review described in clause 4. The Council is the accountable body and the Districts will have open book accounting and comply with their respective financial regulations in their handling of the Funding. In particular the Districts will: ring fence the Funding; account separately for the delivery and administration costs; and provide a six monthly financial statement (pro-forma to be provided) with a supporting transaction list from their Financial Information System to be signed by the section 151 officer. Any Funding not spent by a District at the end of a financial year will be returned to the Council by District. No additional resources are available from the Council to top-up the Funding allocated by the Government. Any overspend must be met by the District which has overspent. Each of the Districts shall repay to the Council, within 14 days of it being demanded, any money incorrectly paid to it either as a result of an administrative error or otherwise. Item 9 Appendix ALocal Welfare Support Partnership Agreement v8 jan 13 (2) Local Welfare Support Partnership Agreement v8 jan 13 Local Welfare Support Partnership Agreement v7 8 Page2 3. Deployment of Local Welfare Support Local Welfare Support is intended to supplement existing services and other than the administrative funding the Funding must not be used to support existing services or resources. 4. Review The Council will carry out an initial review after six months to assess the implementation of Local Welfare Support. If the pattern of Funding is not as anticipated it may revise the allocation for the following year. If it appears that the Outcomes are not being achieved the Council will work with the Districts (separately or collectively) to disseminate best practice so that the effectiveness of the funding can be continuously improved. Further reviews may be carried out by the Council at 12 months and 18 months from the Commencement Date. The Council and the Districts shall each appoint a contact officer who shall act as the respective party’s representative and first point of contact for all purposes connected with this Agreement. The Contact Officers are set out in Appendix C. 5. Withholding, suspending and repayment of Grant The Council may require repayment of all or part of the Funding from a particular District if that District uses the Funding for purposes other than those for which it has been awarded or a District has, in the opinion of the Council acting reasonably, not met the desired outcomes set out in Appendix A. 6. Termination The Council or a District may terminate this agreement on giving at least three months written notice whereupon a full account of all sums shall be made and any unspent Funding returned. For the avoidance of doubt termination by the Council against a particular District or by a particular district against the Council shall not affect the agreements between the Council and other Districts. 7. Dispute resolution Any disputes shall first be discussed by the Contact Officers. If they cannot reach agreement the matter will be escalated to the Chief Executive of the Council and the Chief Executive of the respective District. In default of any agreement between the two Chief Executives the decision of the Council’s Chief Executive shall be final. Item 9 Appendix ALocal Welfare Support Partnership Agreement v8 jan 13 (2) Local Welfare Support Partnership Agreement v8 jan 13 Local Welfare Support Partnership Agreement v7 8 Page3 8. Governing Law This agreement shall be governed by and construed in accordance with the law of England and the parties irrevocably submit to the exclusive jurisdiction of the English courts. Item 9 Appendix ALocal Welfare Support Partnership Agreement v8 jan 13 (2) Local Welfare Support Partnership Agreement v8 jan 13 Local Welfare Support Partnership Agreement v7 8 Page4 Appendix A Outcomes and evaluation Outcome Output indicators Outcome Indicators 1. Increased self reliance and resilience to try and prevent people experiencing future financial crises Please see separate discussion 2. Quick and effective document about evaluation support for those with high priority short term needs 3. Help for people to establish themselves in, or remain in, the community Item 9 Appendix ALocal Welfare Support Partnership Agreement v8 jan 13 (2) Local Welfare Support Partnership Agreement v8 jan 13 Local Welfare Support Partnership Agreement v7 8 Page5 Appendix B: Allocation of Funding 2013/14 Initial Total for 2013/14 admin Programme Admin % Programme Admin % funding funding Funding funding Funding Devon County £11,272 Council East Devon £130,752 £27,629 11.60% £117,677 £24,866 11.60% District Council Exeter City £243,470 £51,447 21.60% £219,123 £46,302 21.60% Council Mid Devon District £111,590 £23,580 9.90% £100,431 £21,222 9.90% Council North Devon £195,001 £41,205 17.30% £175,501 £37,085 17.30% District Council South Hams £86,792 £18,340 7.70% £78,113 £16,506 7.70% District Council Teignbridge £188,238 £39,776 16.70% £169,414 £35,798 16.70% District Council Torridge District £93,555 £19,769 8.30% £84,200 £17,792 8.30% Council West Devon £77,775 £16,434 6.90% £69,998 £14,791 6.90% Borough Council Total £11,272 £1,127,174 £238,180 100% £1,014,457 £214,362 100% 2014/15 Initial Total for 2014/15 admin Programme Admin % Programme Admin % funding funding Funding funding Funding Devon County £10,000 Council East Devon £130,752 £24,165 11.60% £117,677 £21,748 11.60% District Council Exeter City £243,470 £44,997 21.60% £219,123 £40,497 21.60% Council Mid Devon District £111,590 £20,623 9.90% £100,431 £18,561 9.90% Council North Devon £195,001 £36,039 17.30% £175,501 £32,435 17.30% District Council South Hams £86,792 £16,040 7.70% £78,113 £14,436 7.70% District Council Teignbridge £188,238 £34,789 16.70% £169,414 £31,310 16.70% District Council Torridge District £93,555 £17,290
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